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Home My WebLink About2024-05-16 Public Arts MIN Public Arts Advisory CommitteeMinutes May 16, 2024 Regular Meeting 4:00pm5:30pm, Siskiyou Conference Room 51 Winburn Way Minutes I.CALL TO ORDER: a) Welcome & Introductions Peter Finkle & Mike Morrison are special guests; Russell Copley and Liz Adkisson are new members joining the PAAC b) Quorum count quorum achieved Committee Members Present: Liaisons & Staff Present: Ken Engelund Jennifer Chenoweth, Associate Planner Tessa Elbettar Councilor Gina DuQuenne Laura Bloom Stanley Smith Paige Gerhard Liaisons & Staff Absent: Heather Warden Stef Seffinger, Parks and Rec Commissioner Susan Jain Russell Copley (via Zoom) Special Guests: Liz Adkisson Mike Morrison Committee Members Absent: Peter Finkle Cassie Preskenis (newly appointed Chair) Beca Blake II.LAND ACKNOWLEDGEMENT the Ikirakutsum Band of the Shasta Nation, as well as the diverse and vibrant Native communities who make their home here today. We denounce the egregious acts of the colonizers and government and recognize the horrific impacts that still exist today. We honor the first stewards in the Rogue Valley and the lands we live and depend on: Tribes with ancestral lands in and surrounding the geography of the Ashland Watershed include the original past, present, and future indigenous inhabitants of the Shasta, Takelma, Athabaskan kha - - Read by Liz Adkisson Ken made a motion to appoint himself as Chair Pro Tem for the duration of this meeting. All approved. III.APPROVAL OF MINUTES April 18, 2024 regular meeting - Jenn noted that one spelling error Note: Anyone wishing to speak at any Public Arts Advisory Committee meeting is encouraged to do so. After you have been recognized by the Chair, give your name and City of residence. You will then be allowed to speak. Please note the public testimony may be limited by the Chair. Page 1 of 3 Public Arts Advisory CommitteeMinutes was corrected (Haynes to Haines). Ken Englund motioned to approve the minutes with no additional corrections; Tessa seconded the motion. All approved. IV.PUBLIC FORUM (for items not on the agenda; up to 3 minutes per speaker) - none V.LIAISON REPORTS Liaisons: a) City Council Liaison, Gina DuQuenne; Gina expressed gratitude to Ken and Barry Thalden for presenting the Playwright Walk to the City Council. This gift to the City is b) Ashland Parks and Recreation Commission Liaison, Stef Seffinger; absent c) Community Development Liaison, Jennifer Chenoweth; Playwright Walk concept plan was approved by the City Council on May 7. OSF is considering a mural on the Black Swan building and will be presenting the concept to the PAAC in an upcoming meeting. The City (Dorinda) will post the advertisement for a Call for Artists for the Crosswalk Project at the entrance to Lithia Park on Winburn Way on the afternoon of May 22. VI.DISCUSSION ITEMS a) Public Art Maintenance Overview: Peter Finkle to discuss the artworks inventory and provide an overview of the conditions of select artworks. Peter expressed the need for a long-term artworks and of the 57 there are 18 that no maintenance is currently needed. The remaining artworks will need a varying level of attention from major to minor repairs to removal of graffiti and stickers to washing/cleaning to removal of dirt and debris. Many utility boxes need protective coatings. This brought up a discussion about the budget for public art. ACTION ITEMS: Mike Morrison will reach out to the Administration regarding funding for maintenance of public art. Mike also stated that Public Works will clean the Mickelson statue in the fall. Peter will reach out to an expert to ask about how to clean the art properly and provide Mike the information. Peter will reach out to the Rio Amistad artist about repairing some chipped tiles. --- Special Item - Chair and Vice Chair Appointments: nominations (and vote if applicable) --- Ken Engelund announced that he will be stepping down from the position as Chair. He will remain a member of the PAAC. Cassie Preskenis was unanimously (with one abstained) voted as the next Chair of the PAAC. Tessa Elbetter was nominated as Vice Chair and a vote unanimously approved her position. VII.OTHER BUSINESS AND UPDATES a) Crosswalk Project: Call for Artists underway (expected to be advertised on May 22). Note: Anyone wishing to speak at any Public Arts Advisory Committee meeting is encouraged to do so. After you have been recognized by the Chair, give your name and City of residence. You will then be allowed to speak. Please note the public testimony may be limited by the Chair. Page 2 of 3 Public Arts Advisory CommitteeMinutes There was discussion about the short turnaround time for artist submissions. Because this project is being implemented under the Beautification Initiative the process is different than a typical project and the goal is to time the implementation with the Road Department annual work (pre July 4). Any future crosswalk proposals will most likely go through the typical process including a longer call for artists date. A preliminary list of selection panel participants was distributed to the group. The selection panel will meet on June 10-12. The next PAAC meeting will be rescheduled to June 13 for final approval of the artwork selected by the panel. b) Golden Connections: May 18 Celebration planning award ceremony and presentations by the Mayor, and representatives from the Chamber of Commerce, HPAC, and PAAC. c) ODOT Controller Boxes: Awaiting approval from ODOT on the three selected and designed boxes. Sub-Committee recommendations and actions for selecting next set of boxes. (Action items from March meeting)- this was tabled for next meeting d) Playwright Walk Concept: council business meeting May 7 unanimously approved the Concept Plan. The project is moving from concept plan into implementation planning . Susan Jain is developing an implementation plan. A task group consisting of Ken Engelund, Susan Jain, Russell Copley, and Beca Blake was formed to oversee implementation. They will work with the Thaldens and collaborating groups. As outlined in the Concept Plan approved by the City Council, City staff will be available for collaborating with the Chamber on selecting installation locations, coordinating with Public Works for installation locations and opportunities, and mapping and creating a StoryMap. e) Marking Ashland Places II: on hold f) Study Session - Task Groups Proposals Update (Action item from Feb. meeting): Task groups to form a proposal or project to present to the group - no update g) Placemaking Motion (Action item from Feb. meeting): Ken and Gina to provide update to group regarding the wording of the February 15 Placemaking Motion that was put on hold There was discussion about the link to the StoryMap (Public Arts Walk). The link is not easy to locate and with the new website it should have a prominent location. VIII.ROUND TABLE - Member open discussion of project ideas or opportunities (2 minutes each) No updates IX.ADJOURNMENT - Next Meeting Date: Thursday, June 13 @ 4:00 pm Special thanks to Ken Engelund for serving many years as the PAAC Chair. Thanks, and congratulations to Cassie Preskenis for stepping in as new PAAC Chair and to Tessa Elbetter for stepping up as the new Vice Chair. Warm welcome to our new members; Russell Copley and SOU Student representative, Liz Adkisson. Note: Anyone wishing to speak at any Public Arts Advisory Committee meeting is encouraged to do so. After you have been recognized by the Chair, give your name and City of residence. You will then be allowed to speak. Please note the public testimony may be limited by the Chair. Page 3 of 3