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HomeMy WebLinkAbout2022-02-18 Public Arts PACKET PUBLIC ART COMMISSION - REGULAR MEETING February 18, 2022 AGENDA CALL TO ORDER 8:30 a.m. via zoom ADDITIONS TO THE AGENDA APPROVAL OF MINUTES Public Arts Commission regular meeting of January 21, 2022 PUBLIC FORUM LIAISON REPORTS Council Liaison Stephen Jensen Community Development Liaison Aaron Anderson APRC Liaison Jim Lewis OTHER BUSINESS Rio Amistad damage how to proceed? Possible Mural Project - Elks Lodge PAC WORKPLAN and PROJECT UPDATES Golden Connections by Jennifer Corio and Dave Frei Status of sculpture: a. planning logistics Celebration planned for April 16, 2022 b. extra payment Plaque: a. Design, content and suggested location was presented to APRC February th 9 at 6:00pm The APRC moved to approve the monument style marker (Option #2) for the art piece provided that the height and font size mean b. Revisions, Funding, Call for bids Railroad District Medallions GOALS AND ACTION ITEMS Partnerships with Community Arts Organizations Survey review Community Engagement First Fridays Tentative Plan for May, July, September of 2022 Select artwork, make general plan, and create PR Internship - UPDATE AHS Student - UPDATE ADJOURNMENT Next Meeting: March 18, 2022 In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Community Development office at 541-488-5305 (TTY phone is 1-800-735-2900). Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1). ATTACHMENTS Minutes from January 21, 2022 meeting In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Community Development office at 541-488-5305 (TTY phone is 1-800-735-2900). Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1). PUBLIC ARTCOMMISSION-REGULAR MEETING January 21,2022 DRAFTMinutes I.CALL TO ORDER Chair Jennifer Longshore called the meeting to order at 8:31a.m. via Zoom. Commissioners Present:Staff Present: Ken EngelundAaron Anderson, Associate Planner Jennifer Longshore Cassie PreskenisAPRC Liaison: Stanley SmithJim Lewis (absent) Destiny Young Laura BloomCouncil Liaison: Joel FrankStephen Jensen Absent Members:Members of the Public: NoneAndyStallman Shane Abrams II.ADDITIONS TO THE AGENDA III.APPROVAL OF MINUTES Public Arts Commission regular meeting of December17,2021 Commissioners Engelund/Smithm/stoapprovethe minutes with corrections. Vote: ALL AYES. Motion passed7-0. IV.PUBLIC FORUM Shane Abrams,an Equity, Diversity,and InclusionCoordinatorfor the Ashland High School,presenteda preliminary proposal for a new installation along SiskiyouBoulevard. It wouldtake the form of a traditional canoe that wouldbe displayed as a land acknowledgementto Indigenous communities. He planstoreturnto the Commissionatthe meeting on March18with aformal presentation. The Commission asked several questions,and while there was concern about how the project would be protected from vandalism there was general support for the project. V.LIAISON REPORTS a.Councilor Stephen Jensen announced the new City ManagerJoseph Lessardand gave thanks to outgoing pro-tem CityManagerGaryMilliman.CouncilorJensenthen touched onthebudget, highlighting the general fund issues, and the Southern Oregon Universitysurvey that will be going out to all utility addressesto solicit input on citizen values regarding the budget. He also madeitclear thatthe funding sources for the Commissioncome from restricted funds. He thendiscussed some of the conversationsaround the water treatment plant upgradeandtouched on the School district and the controversy around the city development fees. VI.OTHER BUSINESS VII.PAC WORKPLAN a.Golden Connectionsby Jennifer Corrio and Dave Frei In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, pleasecontact the Community Development office at 541-488-5305 (TTY phone is 1-800-735-2900). Notification 48 hours prior to the meeting will enablethe City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1). Status of sculpture–Chair Longshoregave a brief presentation of slides showing the sculptures and expressed appreciationfor theprogressmade in its development. Discussion of cost overruns to date with the project. Associate Planner AaronAnderson outlined the process to acquire additional funds, whichwould involve going tothe City Councilorpotentiallycombining itwith the plaque request.ChairLongshore commented thatMs. Corrio had made a modestrequest,andtherefollowedgeneral discussionon the topic.Commissioner StanleySmith stated that it is a concern that there was verylittle financialbuffer inaddition,to other issues, includinginflationandsupply chaindisruptions. Such considerationsmade themodestrequestmorereasonable.The topic wastabled in order to move on to the next agenda item. a.Councilor Jensen questionedif this request needed to go to the City Council considering that the amount of money being considered would berelatively small.Mr. Andersonstated that he woulddiscusswith Community Development DirectorBill Molnarthe necessity ofbringingthis to the Council. Plaque –Review design, content, and proposed location –CommissionerYoung gave a brief presentation withrenderings of the proposed sign types, includingfrom above and below grade.TheAshlandParks and Recreation departmenthadalready expressed concernabout an above ground sign.Commissioner Young then provided the Commission with a draft of the sign layoutin preparation for theAshlandParks and Recreationmeeting on February9, 2022. a.Design –several comments were made regarding the content of thesign, as well asproperlyattributingDavid Frei asoneof the artists. b.There was discussion about whether the sign should facethe mountain orthe fence, and it was agreed thatthe sign should face awayfrom fence. c.The project was projected to costbetween $2,000-$3,000, but until the sign type isfinalized a more accurate cost could not be determined. Commissioners Bloom/Preskenism/stoaddadditionalundeterminedfunds tothe Golden Connections sculpture and the plaqueprojects.Vote: ALL AYES. Motion passed7-0. VIII.PROJECT UPDATES a.Masterworks Medallions–On January5, 2022ChairLongshore gave a presentationto the Historic Commission and shared the images of the medallions and laid the groundworkforphaseIIofthe project. Chair Longshore reported a favorable reception to the project from the Historic Commission, and thatChair Beverly Hovenkampwould update Chair Longshorein the futureabout their interest in phase II. b.Mr.Andersonreported that the medallions are in the warehouse and have not yet been inspected, but that there was no damage visible.CommissionerSmith andChairLongshore both felt that it was imperative that staffinspect the medallions for damage. There is no update on installation butMr.Anderson confirmed that he wouldcontinue to follow up with Public Worksto establishabudgetand timelinefor installation. IX.GOALSAND ACTION ITEMS a.Community Engagement –Chair Longshore updated the Commission on her plans for increased public outreach alongwithCommissioner Preskenis, including presenting three art pieces in May for First Friday. b.TheCommission discussed itsdecision to hire anunpaidintern to assistthe Commission.Commissioner Preskenis proposedthat she serve as an internviaherenrollment atSouthern Oregon University.Because it was unpaid the Commission did not see this as being a conflict of interest.She then listed her qualifications and stated that her main source of public outreach would be to use information gleaned from the survey conducted by Commissioners Smith and Engelund, as well as taking pertinent details from the Commission meetings,and creating a monthly newsletter.This would then be distributed to anyone wishing to be on the email list. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, pleasecontact the Community Development office at 541-488-5305 (TTY phone is 1-800-735-2900). Notification 48 hours prior to the meeting will enablethe City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1). c.Commissioners Smith and Engelund voiced support for Commissioner Preskenis’being hired,but voiced the needtopubliclyputout a call for an internin order to remain transparent.Chair Longshore expressed a desire to open the hiring process to any applicant, not only to studentsof SOU or the Ashland High School. Commissioners Engelund/Preskenism/s topubliclycallfor internontheCity website.Vote. ALL AYES. Motion passed7-0. Commissioner Engelund suggested the creation of a subcommittee to screenapplicants, there was general agreement from the rest of the Commission. Chair Longshore presented to the Commission a draft lettershe had writtencalling for a volunteerfrom the Ashland High Schoolfor the intern position. The position would be unpaid butcould potentially work towards community serviceora capstone project.The letter would be sent to the Principal who could disseminatethe latter as they saw fit. Commissioners Engelund/Preskenism/sthe letter callingfor an Ashland High School studentintern be sent to the Principal.Vote. ALL AYES. Motion passed7-0. Commissioner Engelund updatedthe Commission on hisattendanceof theAshland Gallery Association board meeting,and was subsequentlyinvited to meet with the Schneider Museum Council.TheAshland Gallery Association is actively looking for new members and willbe holding an even inMayand he suggested that the Commission support them in this endeavor and deepen their relationship with the association. Commissioner Smith informed the Commission that he had recently met with artist John Pughwho had shown interest in paintinga mural on the ElksLodgebuilding.As such a project would need approval from the Commission he wanted to lay the groundwork for future deliberationon the matter. Chair Longshore expressed a desire to begin discussion on what type of event should be held for the unveiling of the sculptureand medallionprojects. Commissioner Frank supportedsetting the unveiling date far enough in the future that it does not conflictwith any other scheduled events. Chair Longshore voiced agreement onpushing the unveiling backdue to anypotential delaysand suggestedit be held off untilJune.Mr. Anderson stated thathebelieved it might be too soonto discuss an unveiling date, but that discussion should nowbe had for promotingand organizingtheevent.Commissioner Preskenissuggested holding the event on First Friday when there would already be increased foot traffic in the railroad district, and was met with general agreement from the rest ofthe Commission. CommissionerEngelundexpressed appreciation toCommissioners Frank and Young for their work on the plaque project. X.ADJOURNMENT -10:27AM Next Meeting:February 18, 2022 XI.ATTACHMENTS Minutes from December 17, 2021meeting In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, pleasecontact the Community Development office at 541-488-5305 (TTY phone is 1-800-735-2900). Notification 48 hours prior to the meeting will enablethe City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1).