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HomeMy WebLinkAbout2022-03-18 Public Arts PACKET PUBLIC ARTCOMMISSION-REGULAR MEETING March18,2022 AGENDA CALL TO ORDER 8:30 a.m.via zoom ADDITIONS TO THE AGENDA APPROVAL OF MINUTES Public Arts Commission regular meeting of February 18, 2022 PUBLIC FORUM LIAISON REPORTS Council Liaison –Stefani Seffinger Community Development Liaison –Aaron Anderson APRC Liaison –Jim Lewis OTHER BUSINESS Resolution of Appreciation:“The Public Arts Commissioners express our great appreciation for the dedication and support of Councilor Stephen Jensen for his informative and thoughtful counsel and advice as the liaison to the City Council. We especially appreciate his continuing support for the importance of Public Art for the City of Ashland.” Rio Amistad damageupdate AHS Land Acknowledgement Project: Otterlifter Canoe Installation PAC WORKPLANand PROJECT UPDATES Golden Connectionsby Jennifer Corio and Dave Frei Status of sculpture: a.planning logistics–Celebration planned for April 23, 2022 Plaque: a.Plan for design check-in i.Appropriate size, fonts, readability? ii.Map designnecessary(medallion locationssolidified?) iii.Final design should be sent to APRC director and APRC liaison iv.Bids? v.Approval of city council Railroad District Medallions Adjustment of locations -per ADA compliance GOALSAND ACTION ITEMS Partnerships with Community Arts Organizations Survey Community Engagement –First Fridays Tentative Plan for May, July, September of 2022 Select artwork, make general plan, and create PR In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Community Development office at 541-488-5305 (TTY phone is 1-800-735-2900). Notification 48 hours prior to the meeting will enablethe City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1). AHS Student -UPDATE ADJOURNMENT Next Meeting:April 15, 2022 ATTACHMENTS Minutes from February 18,2022meeting In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Community Development office at 541-488-5305 (TTY phone is 1-800-735-2900). Notification 48 hours prior to the meeting will enablethe City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1). PUBLIC ARTCOMMISSION-REGULAR MEETING February 18, 2022 DRAFTMinutes I.CALL TO ORDER Chair Jennifer Longshore called the meeting to order at 8:33a.m. via Zoom. Commissioners Present:Staff Present: Ken EngelundAaron Anderson, Associate Planner Jennifer Longshore Cassie PreskenisAPRC Liaison: Stanley SmithJim Lewis Laura Bloom Joel FrankCouncil Liaison: Stefani Seffinger(absent) Absent Members:Members of the Public: Destiny YoungAndyStallman Elin Silveous John Fiore Peter Finkle Sandy Friend II.ADDITIONS TO THE AGENDA III.PUBLIC FORUM Peter Finkle spoke at public forum about walking art tours and invited the Commission to join him. He has also reached out seven local artists about their interest in speaking at their art during a tour or first Friday. IV.APPROVAL OF MINUTES Public Arts Commission regular meeting of January 21, 2022 Commissioners Engelund/Preskenism/stoapprovethe minutes as presented. Vote: ALL AYES. Motion passed6-0. V.LIAISON REPORTS Associate Planner Aaron Anderson informed the Commission that Councilor Stefani Seffinger would be the new Council Liaison to the Public Arts Commission. Ashland Parks and Recreation Liaison Jim Lewis gave an update on the interview process for the new Commissioner at the APRC and the process of confirmation. Commissioner Lewis also mentioned that the Grove and other facilities may begin opening soon.He then briefly called attention toa survey that the City Council would be sending outto all households in Ashland regarding the allocation of property tax funds. Given that some departments have mandated funding Commissioner Lewis welcomedthePublic Arts Commissionmemberstodisseminate this surveyto the community. VI.OTHER BUSINESS Chair Longshore detailed damage done to the tilework of the Rio Amistad mosaic. In consultation with Mike Morrison,Superintendent of the Public Works department, it was decided that the Public Arts Commission should hire a tilework professionalto conductthe repairs in order to retain themosaic’sartistic qualities. Peter Finkle related that the damage encompassed between 15-20 broken tiles. Chair Longshore In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, pleasecontact the Community Development office at 541-488-5305 (TTY phone is 1-800-735-2900). Notification 48 hours prior to the meeting will enablethe City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1). recommendedthat the Commission should contact the original artist, Sue Springer, for a recommendation on someone to contact within the Rogue Valley who could repair the mosaic.CommissionerJoelFrank stated that he would also reach out local contractors who could conduct repairs. Commissioner Stanley Smithinformed the Commissionthatmuralist John Pugh had approached the Elks Lodge about a potential project on the west wall of their building. This wasmet withsupportbythe Elks Lodgemembers,whoCommissioner Smith believeswill participate in fundraising for the project.Mr.Pugh is also consideringthrowing a public event to discuss the mural with the communityand exhibit his past work. Mr. Anderson reminded the Commission that the Historic Commission would need to be involved as well, and asked if Mr. Pugh had any concept art orif it is too early in the process. Commissioner Smith responded that Mr. Pugh has some sketchesfor the project, and that he has also already approached the Historic Commission who will discuss his proposal at their next meeting. Commissioner Lewisvoiced support for the project, butcommented that approval would likely be difficult due to existing Ashland codes.Chair Longshore stated that it will be important to understand what type of mural the community wants, and stressed the importance of there being a public dialogue before moving forward.Mr. Finkle was recognized by Chair Longshore and commented that Mr. Pugh is aware of the process necessary for approval, and hopes to present early concepts to both the Public Arts and Historic Commissionsand base further concepts on those meetingsbefore going before Historic Commission meeting on April6, 2022. VII.PAC WORKPLAN Golden Connectionsby Jennifer Corrio and DavidFrei Status of sculpture –Mr. Andersondetailed the logistics necessaryfor assembling the sculpture on siteand coordinating that with the electrical work needed.Chair Longshore stated that the Ashland Parks and Recreation departmentwould be clearing the site of vegetation in early Marchto prepare the site.The concrete will be pouredin mid-March and allowed to sit for an extended period of time to allow it to fully cure before the installation takes placein early April.Chair Longshore shared a document with the rest of the Commissionof potential groups, organizations, and individuals to invite to the unveiling ceremony. Also discussed was how to distribute the invitations, as well as advertising and a potential press release through local media outletsand Jefferson Public Radio.Chair Longshore also informed the Commission that Meiwen Richards, an Ashland resident and businessperson, is slated to speakat the ceremonyand introduce the artists. Commissioner Smith spoke in favor of using mailed invitationsand volunteered to produce and distribute thempro bono.It was noted that the Rogue Valley Symphony is performing on April 23 at 3:00 p.m.,so the Commission decided to hold the ceremony at 12:00 p.m. to notoverlap. Commissioner Engelund volunteered to reach out personally to the invited individuals. Commissioner Smith statedthat the Mayor has spoken at previous unveilings, and there was general agreement that the Mayor should be invitedto speak. Chair Longshore briefly mentioned tothe Commission that they had discussed the possibility requestion additional funding in order to provide increased compensation for the sculptorinvolved. Mr. Anderson reminded the Commission that the plaque would require an ask to the City Council, and therefore suggested that the Commission bring any potential request for additional funds along with the initial ask. Plaque – a.Design –Design, content and suggested location was presented to the Ashland th Parks and Recreation Commission (APRC) on February 9at 6:00pm –The In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, pleasecontact the Community Development office at 541-488-5305 (TTY phone is 1-800-735-2900). Notification 48 hours prior to the meeting will enablethe City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1). APRC moved to approve the monument style marker for the art piece provided that the height and font size mean that it’s legible for somebody of average height and average vision. Chair Longshore assured the APRC that they would be sent plans of thecompleted productfor the plaque before going to the City Council. b.CommissionerSmith offered to create a prototype of the plaque in order to ascertain the optimal size and font for the final product. Commissioner Frank agreed that a prototype of the plaque would be useful in determiningthe necessarysize and design. CommissionerEngelund suggested that the font and letter size be finalized before addressing the map placement andfinalizing the plaque’sdimensions.There was general agreement that the wording on the plaque was perfect, but accepted that the phrasing may need to adjusted if the font size necessitated change. VIII.PROJECT UPDATES Masterworks Medallions–Mr. Anderson informed the Commission that some of the sites chosen for the medallions could trigger ADA compliance laws that have the potential to add tens of thousands of dollars to the project’s budget.As such he recommended that the Commission consider alternative sites until he has more information. IX.GOALSAND ACTION ITEMS Internship–Mr. Anderson stated that due to a recent lawsuit the Oregon Bureau of Labor and Industry prohibited the Public Arts Commission from hiring an intern. A student volunteer could potentially be consideredbut Mr. Anderson cautioned that he would need to follow up on any legal complications before moving forward. Partnerships with Community Arts Organizations–Commissioners Engelund andSmith shared adraft of a Regional Art Survey created to garner information, feedback, and collaboration with both public and private artsorganizations. Community Engagement–Chair Longshore and Commissioner Preskenis shared a draft of public outreach announcements concentratedon artwork events featured on First Friday. The goal would be to encourage all citizens to observe, discuss and participate in Ashland’s art scene, and to begin theseannouncements in May, 2022.Chair Longshore expressed a desire to focus on three artworks in May, termed the Pioneer Trio: 1.) Nourishing our Community-Lonnie Feather 2.) Street Scene–Marion Young 3.) Velocity–Gordon Huether Chair Longshore and Commissioners Bloom, Smith, and Engelund all volunteered to be present at the event to engage with the public and answer any questions.There was a discussion over stationing an information table and giving the participating Commissioners clear designations to indicate their willingness to engage the public about the various artworks. Commissioner Preskenis suggested that they use the upcoming sculpture unveiling to announce the Public Arts Commission’s intention to hold events on First Fridays in the coming months. Chair Longshore announced that she would be taking a sabbatical and stepping down as Chair of the Public Arts Commission. She emphasizedthat shewould remain Chair for the March 18, 2022 Public Arts Commission meeting, and it was determined thatCommissioner Smith, theVice Chairof the Commission,would run the April 15, 2022 meeting. X.ADJOURNMENT -10:28AM Next Meeting:March18, 2022 XI.ATTACHMENTS Minutes from January 21, 2022meeting In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, pleasecontact the Community Development office at 541-488-5305 (TTY phone is 1-800-735-2900). Notification 48 hours prior to the meeting will enablethe City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1).