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HomeMy WebLinkAbout2022-04-15 Public Arts PACKET PUBLIC ARTCOMMISSION-REGULAR MEETING April 15,2022 AGENDA CALL TO ORDER 8:30 a.m.via zoom ADDITIONS TO THE AGENDA “How to fund public art” –(Ken) General discussion: How does the PAC applythe lens of diversity, equity and inclusion into the work they do?(Cassie) APPROVAL OF MINUTES Public Arts Commission regular meeting of March18, 2022 PUBLIC FORUM LIAISON REPORTS Council Liaison –Stefani Seffinger Community Development Liaison –Aaron Anderson APRC Liaison –Jim Lewis OTHER BUSINESS Nominations and vote for new chair of PAC (Chair to begin in May 2022) PAC WORKPLANand PROJECT UPDATES Golden Connectionsby Jennifer Corio and Dave Frei Status of sculpture: a.Installation and dedication update b.Plan for medallions Plaque: a.Plan for design check-in:(Joel and committee) i.Mapor QR Code? Verbiage changes? ii.Cement or stone base? iii.Final design should be sent to APRC director and APRC liaison iv.Approvals and funding plan -moving forward v.Approval of city council Railroad District Medallions Status (Aaron) GOALSAND ACTION ITEMS Partnerships with Community Arts Organizations Survey (Stanley/ Cassie) Community Engagement –First Fridays (Ken/ Cassie) AHS Student intern –Status –(Aaron) ADJOURNMENT Next Meeting:May 20,2022 In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Community Development office at 541-488-5305 (TTY phone is 1-800-735-2900). Notification 48 hours prior to the meeting will enablethe City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1). ATTACHMENTS Minutes from March18,2022meeting In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Community Development office at 541-488-5305 (TTY phone is 1-800-735-2900). Notification 48 hours prior to the meeting will enablethe City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1). PUBLIC ARTCOMMISSION-REGULAR MEETING March18, 2022 DraftMinutes I.CALL TO ORDER Chair Jennifer Longshore called the meeting to order at 8:37a.m. via Zoom. Commissioners Present:Staff Present: Ken EngelundAaron Anderson, Associate Planner Jennifer Longshore Stanley SmithAPRC Liaison: Laura BloomJim Lewis(absent) Joel Frank Destiny YoungCouncil Liaison: Stefani Seffinger Absent Members:Members of the Public: Cassie PreskenisAndyStallman Peter Finkle II.ADDITIONS TO THE AGENDA-None III.PUBLIC FORUM-None IV.APPROVAL OF MINUTES Public Arts Commission regular meeting of February 18, 2022 Commissioners Engelund/Smithm/stoapprovethe minutes as presented.Commissioners Bloom and Young were delayed in joining the meeting and abstained from the vote.Vote: ALL AYES. Motion passed4-0. V.LIAISON REPORTS Council Liaison –Stefani Seffinger –Councilor Seffinger introduced herself and gave a brief background on her interests in the arts. She also gave an update on theCitysurvey that is being prepared to understand what the public values mostregarding any potential cuts needed for the City budget. Community Development Liaison –Aaron Anderson reported that many remote workers would bereturning to the office, and that the City of Ashland isreopening city buildings to the public on a limited basis starting on Tuesday, March 22, 2022. VI.OTHER BUSINESS Resolution of Appreciation–Chair Longshore read the following resolution:“The Public Arts Commissioners express our great appreciation for the dedication and support of Councilor Stephen Jensen for his informative and thoughtful counsel and advice as the liaison to the City Council. We especially appreciate his continuing support for the importance of Public Art for the City of Ashland.” In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Community Development office at 541-488-5305 (TTY phone is 1-800-735-2900). Notification 48 hours prior to the meeting will enablethe City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1). Commissioners Engelund/Smithm/s to forward the resolution to City Council.Commissioners Young and Bloom were delayed in joining the meeting and were not present forthe vote.Vote: ALL AYES. Motion passed 4-0. Commissioner Bloom joined the meeting at 8:48 a.m. Rio Amistad–Chair Longshore gave a brief update onthe repair ofthe Rio Amistad mosaic. Sue Springer, the original artist behind the mosaic, noticed additional damage that ought to be addressed. Staff Liaison Aaron Anderson discussed getting an estimate so that the repairs could be funded through the Ashland Public Works Department. Ashland High School Land Acknowledgement Project–Otterlifter Canoe Installation Shane Abrams, BryannaTrevino, Anna Gutrichand Dan Wahpepahgave a presentation regarding the installation of a new artwork along Siskiyou Boulevard. It wouldtake the form of a traditional canoe that wouldbe displayed as a land acknowledgementto Indigenous communities. The presentation included background on the purpose and meaning of the canoe and its place in acknowledging the land back movement. Several statements of support were read. Following the presentation the Commission asked a few question regarding the interpretive signs and stated how impressed they were with the complete presentation.The final project would cost approximately $3,100 and could be completed by September, 2022. Commissioners Engelund/Smithm/s to recommend approval of the project to City Council.Commissioner Young wasdelayed in joining the meeting and was not present forthe vote.Vote: ALL AYES. Motion passed 5-0. VII.PAC WORKPLAN Golden Connectionsby Jennifer Corrio and DavidFrei Status of sculpture –Chair Longshore informed the Commission that the foundation will be installed shortly,andadded that the post card invitations are ready to be printed and that the digital rendering is also ready for distribution. The Celebration is planning for April 23, 2022. Andy Stallman suggested to the Commission that the Masterworks Medallions be presented at the installation celebration as well. Because of their relative fragility it was decided that the medallions be presented in a raised fashion.Mr. Anderson pointed out that he would need to discuss the labor involved in moving the medallions with Public Works before they decide on placement. Plaque – a.Design –There was discussion around the appropriate design size, font size, and general readability of the plaque. b.Commissioner Franktold the Commission that he had been in contact with the shop contracted to make the plaques. He explained that they are ready to begin production but cannot until the map locationson the plaque for the Medallions are finalized.Commissioned Frank alsoexplainedthat a 20”x 30”plaque would cost approximately $800, but that the uncertainty over the map design could also cause this to change. c.The type of material used for the pedestal was discussed. d.Mr. Anderson pointed out that regardless of material type thecost should be decided before he can bring a memo to the City Manager requestion funds for the project.Commissioner Engelund suggestedthat an approval of additional In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Community Development office at 541-488-5305 (TTY phone is 1-800-735-2900). Notification 48 hours prior to the meeting will enablethe City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1). funds for the plaque be made now rather than holding up production waiting for a definitive quote forthe pedestal. e.Chair Longshore voiced the opinion that the Commission could either remove the map completely from the plaque design, or create a final map design before delegating funding. She pointed out that the map details would be hard to read as it is currently designed. f.Commissioner Young joined the meeting at 9:57 a.m. g.Andy Stallman requested permission to make a Public Comment. He reminded the Commission that the goal was to have up to twelve spoke sites in the Railroad District. There was discussion about the sign referring to the number of plagues. h.Commissioner Smith suggested that a QR code be placed on the plague instead of a engraved map, and detailed how it could refer to an electronic GIS map. i.There was concern that a QR code would not function on a cut metal plaque. Commissioner Smith believed it would work, and Commission Frank stated that he would request a prototype from the designers to ensure itsfunctionality before commissioning the final product.Andy Stallman advised the Commission that there is warning against using a laser cut QR code on the plaque manufacturer’s website. Commissioner Bloom requested that a prototype be provided to ensure the QR code’s functionality before moving forward with the final product. Commissioners Engelund/Smithm/s to approve up to $1,250 for the sign, exclusive of a base but including a QR code in lieu of a mapprovided a prototype be made before production.Vote:Commissioners Smith, Engelund, Frank, Bloom, AYE.Commissioner Young,NAY.Chair Longshore abstainedfrom the vote.Motion passed 4-1. Mr. Anderson reminded the Commission that, regardless of the vote, the funds would not be available untilhe could handle the administrative side of the process and obtain a Purchase Order. Chair Longshore pointed out that the verbiage on the plaque would now necessitate a change due to the removal of the map. VIII.PROJECT UPDATES Masterworks Medallions–Mr. Anderson briefly updated the Commission on the progress of the medallions. There was a concern from the Public Works Engineer assigned to this project about the medallions being in the public right-of-way. These concerns were alleviated throughout several meetings with the Public Works staff, but issues remained with the reconstruction of A Street and certain locations where there would be conflicts withregulations by theAmericans with DisabilitiesAct. nd It was decided to move the Medallion from A Street up to 2Streeton a raised platform.This change then made the placement of this particular medallion inconsistent with the remaining medallions.Mr. Anderson advised that the Commission discuss this continuity issueand to request advice from Andy Stallman andthe Historic Commission. Commissioner Smith expressed concern over this inconsistency.Commissioner nd Engelund questioned why the medallion could not simply be moved up 2Street butremain inset into the sidewalk for continuity. Mr. Anderson explained that Commissioner Dale Shostrom from the Historic Commission raised concerns over this and that additional information should come from him. IX.ADJOURNMENT -10:29AM Next Meeting:April15, 2022 The following items were not discussed before adjournment. They will be discussed at the April 15, 2022 Public Arts Commission Meeting. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Community Development office at 541-488-5305 (TTY phone is 1-800-735-2900). Notification 48 hours prior to the meeting will enablethe City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1). GOALS AND ACTION ITEMS Partnerships with Community Arts Organizations Survey Community Engagement –First Fridays Tentative Plan for May, July, September of 2022 Select artwork, make general plan, and create PR X.ATTACHMENTS Minutes from February, 2022meeting In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Community Development office at 541-488-5305 (TTY phone is 1-800-735-2900). Notification 48 hours prior to the meeting will enablethe City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1).