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Home My WebLink About2021-09-17 Public Arts PACKET PUBLIC ARTCOMMISSION-REGULAR MEETING September 17, 2021 AGENDA I.CALL TO ORDER 8:30 a.m.via zoom II.ADDITIONS TO THE AGENDA III.APPROVAL OF MINUTES Public ArtsCommission regular meeting of August 20, 2021 IV.PUBLIC FORUM V.LIAISON REPORTS Council Liaison –Stephen Jensen Community Development Liaison –AaronAnderson APRC Liaison –Jim Lewis Recruitment Update–welcome new members! VI.OTHER BUSINESS Say Their Names Coalition VII.PAC WORKPLAN a.Hub Artwork b.AHS Mural VIII.PROJECT UPDATES a.Masterworks Plaques IX.GOALSAND ACTION ITEMS a.Create a New Strategic Plan –Establish goals and objectives for moving forward b.Power of Public Art –Service Club Presentations c.Promoting Art in Ashland and Connecting with Community d.Public Art List –(creation of a new platformor improvement on current) X.ADJOURNMENT Next Meeting:October 15, 2021 XI.ATTACHMENTS Minutes from August 20, 2021 meeting In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Community Development office at 541-488-5305 (TTY phone is 1-800-735-2900). Notification 48 hours prior to the meeting will enablethe City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1). PUBLIC ARTSCOMMISSION REGULAR MEETING MINUTES -Draft August 20, 2021 I.CALL TO ORDER Chair Jennifer Longshorecalled the meeting to order at 8:42a.m. via Zoom. Commissioners Present:Staff Present: Laura BloomAaron Anderson, AssociatePlanner Jennifer Longshore Cassie PreskenisAPRC Liaison: Stanley SmithJim Lewis, absent Absent Members:Council Liaison: Destiny YoungStephen Jensen, absent Members of the Public: Kendall Engelund Peter Finkle Sandy Friend II.ADDITIONS TO THE AGENDA III.APPROVAL OF MINUTES Public Arts Commission regular meeting of July 16, 2021 Commissioner Smith/Preskenis m/s to approve the minutes as presented.Vote: ALL AYES. Motion passed. IV.PUBLIC FORUM Peter Finkle/Ashland/Explained the Southern Oregon Historical magazine asked himto write an article about public art in southern Oregon. He shared an email exchange with the chair of the Medford Arts Commission. Sandy Friend/Ashland/Was interested inupdateson the HUB sculpture and the medallions. V.LIAISON REPORTS Council Liaison –Stephen Jensen-None Community Development Liaison –Aaron Anderson See Hub Artworkand AHS Muralunder PAC WORKPLAN and Masterworks Plaques under PROJECT UPDATES. APRC Liaison –Jim Lewis-None Recruitment Update VI.OTHER BUSINESS Say Their Names Coalition Chair Longshoreprovided an update. The Say Their Names Coalition was working with Parks and Recreation on a location. Once the location was determined, they would form the selection panel.The Coalition was interested in having a Public Arts Commissioner meet with them prior to the selection panel moving forward. Commissioner Smith asked if they were not going to use Railroad Park for the location. Chair Longshore explained they were working with Ashland Public Arts Commission August 20, 2021 Page 1of 2 Parks and Recreation to determine a site. Commissioner Preskenis thought the artists were designing pieces for certain areas. VII.PAC WORKPLAN a.Hub Artwork Staff liaison Aaron Anderson explained the artist received her first payment. ChairLongshore added they were having trouble hiring an engineerdue to the pandemicbut were able to fine someone. Theycontinuedto work with Chinese language contacts to finalize the layout of the Chinese Characterson the spike. Once details were finalized, it wouldcome to the Commissionfor final approval. b.AHS Mural Mr. Anderson explained the Ashland High School mural proposal was approved by the City Council. Next steps included the property owner signing an agreement, paying a deposit and the principal signing a letter that Mr. Anderson was expecting in two weeks or less. VIII.PROJECT UPDATES a.Masterworks Plaques Mr.Anderson talked to Jennifer Andrews the week before and read from an email she sent regarding the castings. They were estimating shipping in six to eight weeks. Mr. Anderson would work with the Public Works Department regarding installation. IX.GOALS AND ACTION ITEMS a.Power of Public Art –Service Club Presentations –Jennifer ChairLongshore reached out to several local clubs andbooked presentations with threeorganizations.Mr. Anderson wouldprovide acontact for the Ashland Library.Chair Longshore would do the presentations. Commissioner Smith provided additional contacts. b.Promoting Art in Ashland and Connecting with Community –Status update Commissioner Preskenis was ready to guide First Friday art tours, however, the recent surge of the Delta Variant was preventing the tours from happening. c.Public Art List –(creation of a new platform) –Status update Commissioner Bloom explained the project had not moved forward very much.Mr. Anderson further explained some obstaclesinhibiting the project’s progress as well. The Commission and staff discussed Phase 2 of the Hub art project. They went on to discuss the Ashland High School mural. Mr. Anderson explained there would be an inspection when the site for prepped for painting. Commissioner Smith suggested the project team do a time-lapse of the painting. Mr. Anderson would contact Chair Longshore once the paperwork was signed. Chair Longshore was interested in stopping by during the process. Mr. Anderson commented any members of the Commission could stop by the project providing they did not form a quorum. Chair Longshore explained agendas and minutes for the Public Arts Commission were stored on the City’s website. X.ADJOURNMENT Meeting adjourned at 9:19 a.m. Next Meeting:September 17, 2021 Ashland Public Arts Commission August 20, 2021 Page 2of 2 In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Community Development office at 541-488-5305 (TTY phone is 1-800-735-2900). Notification 48 hours prior to the meeting will enablethe City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1). In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Community Development office at 541-488-5305 (TTY phone is 1-800-735-2900). Notification 48 hours prior to the meeting will enablethe City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1).