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Home My WebLink About2020-02-21 Public Arts PACKET PUBLIC ARTS COMMISSION REGULAR MEETING February21, 2020 AGENDA I.CALL TO ORDER:8:30AM, Siskiyou Room,51 Winburn Way Additions to the Agenda. II.APPROVAL OF MINUTES Public Arts Commission regular meeting ofNovember15, 2019 Public Arts Commission regular meeting of December20, 2019 III.PUBLIC FORUM Business from the audience not included on the Agenda. IV.LIAISON REPORTS Council Liaison -Councilor Jensen Staff Liaison -Staff Liaison Anderson Parks Liaison -Parks Liaison Heller V. NEW PROJECTS PROPOSAL VI.PROJECT UPDATES MAP project, Phase 1-Stallman VII.PAC WORKPLAN Review and adopt 2020 Workplan -Friend Calendar items for 2020 workplan VIII. OTHER BUSINESS IX.ADJOURNMENT Calendar next meeting –March 20, 2020 In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Community Development office at 541-488-5305 (TTY phone is 1-800-735-2900). Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1). PUBLIC ARTS COMMISSION REGULAR MEETING November 15, 2019 MINUTES-Draft I.CALL TO ORDER: Chair Sandra Friend called the meeting to order at 8:30a.m. in the Siskiyou Room, 51 Winburn Way. Commissioners Present:Staff Present: Sandra FriendAaron Anderson, Assistant Planner Thomas Fuhrmark Richard NewmanAPRC Liaison: Jeff PhillipsJoel Heller, absent Allison Renwick Andy Stallman Council Liaison: Stephen Jensen Absent Members: Stanley Smith Additions to the Agenda-None II.APPROVAL OF MINUTES Public Arts Commission regular meeting of October 18, 2018 CommissionerStallman/Newman m/s to approve the minutes ofOctober 18, 2019. Voice Vote: all AYES. Motion passed. III.PUBLIC FORUM-None IV.LIAISON REPORTS Council Liaison -Councilor Jensen Staff Liaison -Staff Liaison Anderson o TheVelocity sculpture would be repaired by the end of the followingweek. o Update on MAP Contract. The purchase order was processed. Next steps were processing the invoice and check request for theinitial payment. o Web page communications. CommissionerFriend/Renwick m/sto direct staff that email fromthePAC web page shall be directed to the staff liaison whom will determine if a response is appropriate or whether additional consultation is required with the chair and/or council liaison. Voice Vote: all AYES. Motion passed. Parks Liaison -Parks Liaison Heller-None V. NEW PROJECTS PROPOSAL Hub Sculpture RFQ (continued) o The Commission editedthe RFQ for the hub sculpture. o Chair Friend summarized a conversation with Assistant City AdministratorAdam Hanks regarding PAC funding. Ashland Public Arts Commission November 15, 2019 Page 1of 2 o The Commission discussed the overall project budget and what should be included. The $25,000 award had not been determined. It depended on scale. The Commission discussed including lighting in the RFQ. They decided not to include it but have a general statement on howit should beilluminated. o Including attachments in the RFQ. Commissioner Stallman and the MAPCommittee would provide a complete summary of MAP. Mr. Anderson would provide imagery to Commissioner Stallman. o The Commission expected to finalize the document in December. o The RFQ would be aConsent Agendaitemwhen it went before the City Council. o The MAP Joint Committee would approve the RFQ followed by an approval from the Historic Commission. o Timeline. Mr. Anderson would contact Mr. Hanks regarding the timing on the initial payment to MasterWorks. Commissioner Stallman and Mr. Anderson would schedule a MAP Joint Committee meeting to review the RFQ. o Distributing the call to artists. Commissioner Phillips would compilea list of websites to submit the RFQ. VI.PROJECT UPDATES MAP contract update(see staff liaison report) VII.PAC WORKPLAN-None VIII. OTHER BUSINESS-None IX. ADJOURNMENT The meeting adjourned at 10:40 a.m. Calendar next meeting –December 20 Ashland Public Arts Commission November 15, 2019 Page 2of 2 PUBLIC ARTS COMMISSION REGULAR MEETING December 20, 2019 MINUTES-Draft I.CALL TO ORDER: Chair Sandra Friend called the meeting to order at 8:30a.m. in the Siskiyou Room, 51 Winburn Way. Commissioners Present:Staff Present: Sandra FriendAaron Anderson, Assistant Planner Thomas Fuhrmark(by phone) Richard NewmanAPRC Liaison: Jeff PhillipsJoelHeller Allison RenwickMike Gardiner Stanley Smith Andy Stallman Council Liaison: Stephen Jensen Absent Members: Additions to the Agenda-None II.APPROVAL OF MINUTES Public Arts Commission regular meeting of November 15, 2019 Agenda item moved to the next meeting. The minutes were not prepared. III.PUBLIC FORUM-None IV.LIAISON REPORTS Council Liaison -Councilor Jensen Staff Liaison -Staff Liaison Anderson Parks Liaison -Parks Liaison Heller o Provided an update on the Japanese Garden and the new configuration. V. NEW PROJECTSPROPOSAL Budget for the Hub artwork o Chair Friend would provide Assistant City Administrator Adam Hanks a long-range financial plan with time frames. o The Commissionwould postpone issuing the RFQ for the project until after the May 2020 election. o The Commissioncould make a presentation to the Budget Committee and possibly request a higher allocation of the Transient Occupancy Tax. Commissioner Friend/Stallman m/sto meet with the Assistant City Administrator to lobby forDowntown Beautification fundsfor the Hub sculpture. Voice Vote: all AYES. Motion passed. Distribution of RFQ–Tom Fuhrmark o Discussion on Mailchimp.comand using it to distribute the RFQ. Final review of RFQ for RR District Hub artwork –Stallman Agenda item postponed to the next meeting. The RFQ was still under review by the Legal Department. Ashland Public Arts Commission December 20, 2019 Page 1of 2 VI.PROJECT UPDATES Chair Friend addressed the HUB sculpture location and explained that Assistant City Administrator Adam Hanks was driving that process. MAP project-Stallman o The Commission reviewed the MAP Sub-Committee Responsibilities, Duties and Authoritydocument. Commissioner Stallman/Renwick m/sto acknowledge the MAP Responsibilities,Duties and Authority document, and approving Peter Finkle as a citizenat largememberto the MAP Sub-Committee pending the AdministrationDepartmentand Historic Commissionapproval.Voice Vote: all AYES. Motion passed. Update on Masterworks contract/purchase order o Mr. Anderson would confirm payment was received. VII.PAC WORKPLAN Calendar 2020 Work Plan strategies –Friend Agenda item postponed to the next meeting. ReviewdraftFramework for Disseminating Public Art Information -Stallman o Commissioner Stallman provideda brief overview of the draft document. VIII. OTHER BUSINESS The PAC discussed a hotspot on the Velocity art sculpture globethatwouldmost likely have to be replaced. Chair Friend spoke to an art pop-up festival in Ashland that would occur in2021. IX. ADJOURNMENT The meeting adjourned at 10:30 a.m. Calendar next meeting –January 17, 2020 Ashland Public Arts Commission December 20, 2019 Page 2of 2 G 2021 F qtr4 E qtr3 D qtr2 C qtr1 2020 B cptd 2019 ongoingongoing in Historic Railroad District in the RR District Marking Ashland Places A Marking Ashland Places Marking Ashland Places RFQ/RFP templates Review and comment on RFQ for plaque artistProvide additional assistance as requested including forwardingBased on the project intent developed for the hub artwork, Utilize the process described in the RFQ to identify an artist, Complete strategies in 2019-2021 Strategic Plan Calendar WorkPlan commitments for 2020 and 2021 all future public artwork Begin Phase 2, Create model Review and update templates after each project Perform annual update of the Work Plan Connect with the Oregon Historical Society regarding MAP project Complete all remaining phases of Provide assistance to PAC/HC MAP Project team during the process to Assist the MAP Project team in acquiring the Hub artwork Seek PR opportunities with Oregon Historical Society Complete Phase 1, Create new design standards for identification plaques related to Strategy 1 Strategy 1 Strategy 1 Objective 1Objective 2 Objective 3 2019-2021 PUBLIC ARTS COMMISSION GOALS AND STRATEGIES Goal 1 Complete Current ProjectsGoal 2 Review, update and expand PAC processes \[updated 21 February 2020\] acquire plaques for Railroad District sites the recommendation of the Selection Panel to the City Council Strategy 1 create an RFQ commission three concepts, activate a Selection Panel to provide a recommendation, seek approval by the Council, work with the artist to construct, fabricate and install the artwork Objective 4 Objective 1 Strategy 1 Objective 2 Strategy 1 Identify/fund designer to create design and materials standards Objective 3 Strategy 2 123456789 101112131415161718192021222324252627282930313233 G 2021 F qtr4 E qtr3 D qtr2 C qtr1 2020 B 2019 cmptd ' value of public art A Expand the awareness of public arts projects Explore opportunities to provide non-speaker driven presentationsExplore opportunities to work with the Schneider Museum of Art on Create a framework for disseminating public art information Consider developing a bi-annual Art Party Explore opportunities to work with Transportation Commission Develop an abreviated version of the power point and place on city Identify opportunities for public art related to Daniel Meyer pool re-design website. Complete the power point and narrative for 'The Power of Public Art Develop a plan to provide speaker-driven power point presentations Identify various categories of information to be disseminated Identify appropriate platforms/individuals for each category of outgoing Schedule trend-research/innovative technology update annually Work with Ashland Parks Commission to locate Hub artwork in the Working with Parks Commission, identify opportunities within Ashland Park Develop awareness of public art trends and practices Develop a visual presentation to communicate the Identify opportunities to expand communication and work with other Strengthen relationships with other Commissions/organizations Strategy 1Strategy 2Strategy 4Strategy 5 Strategy 3 Objective 1 Goal 3 Expand the awareness of public artGoal 4 Strategy 1 Strategy 2 Strategy 3 Strategy 4 Objective 2 information Objective 3 Strategy 1 Objective 4 Strategy 1 Objective 1 Commissions/organizations Strategy 1 Historic Railroad District Strategy 2 system \[Lithia Park, neighborhood parks\] for public art on bus stop enclosures and benches public art projects including a Pop Up event 343536373839404142434445464748495051525354555657585960616263646566 G 2021 F qtr4 E qtr3 D qtr2 C qtr 1 2020 B 2019 cmptd A \] Investigate public/private partnerships Identify sites for public art out of the downtownIdentify sites for public art in the downtown areaOffer assistance to Public Works Department to identify artistically- Research and map prospective public art sites \[considering opportunities Explore opportunities for murals, wrapping electrical boxesCollaborate with the Schneider Museum of Art to plan aSupport programs in conjunction with Pop-Up event for murals in various areas around town, including the skate board park Support Pop Up public art opportunities Research renting public artwork Develop 'Bench Project' to include plein air event in partnership with plus other diverse projects Explore opportunities for a city-sponsored art exhibit businesses, commissions, other organizations Objective 1 Goal 5 Secure additional funding for future public art projectsGoal 6 Identify locations and opportunities for future public art projectsGoal 7 Support public art opportunities for regional artists Objective 1 Strategy 1 Objective 2 Strategy 1 Strategy 2 Objective 3 Objective 4 interesting functional pieces such as benches and bike racks as a consideration for city purchasing standards. Objective 1 Strategy 1 Pop Up public art event Strategy 2 Objective 2 6768697071727374757677787980818283848586878889909192