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HomeMy WebLinkAbout2019-06-21 Public Arts PACKET PUBLIC ARTS COMMISSION REGULAR MEETING June21, 2019 AGENDA I. CALL TO ORDER:8:30AM, Siskiyou Room,51 Winburn Way Additions to the Agenda. II.APPROVAL OF MINUTES Public Arts Commission regular meeting ofMay 17, 2018 III.PUBLIC FORUM Business from the audience not included on the Agenda. IV.COUNCIL LIAISON REPORTCouncilor Jensen V. NEW PROJECTS PROPOSAL NONE VI.PROJECT UPDATES MAPprojectupdateAndy Stallman PAC Approval todirect commission Masterworks for MAP Project** VII.PAC WORKPLAN RFQ and RFP templates Sandy Friend VIII. OTHER BUSINESS IX.ADJOURNMENT **Documents to review: RFP to Masterworks; Rational for Direct Commission Calendar next meeting –July19th In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Community Development office at 541-488-5305 (TTY phone is 1-800-735-2900). Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1). B ASHLAND PUBLIC ARTS COMMISSION REGULAR MEETING MINUTES - Draft May 17, 2019 CALL TO ORDER: Chair Friend called the meeting to order at 8:00 a.m. in the Siskiyou Room, 51 Winburn Way. Commissioners Present: Staff Present: Sandra Friend Aaron Anderson, Assistant Planner Thomas Fuhrmark Richard Newman Allison Renwick Stanley Smith Andy Stallman Absent Members: APRC Liaison: Jeff Phillips Joel Heller Council Liaison: Stephen Jensen Chair OTHER BUSINESS NOT ON THE AGENDA. APPROVAL OF MINUTES A. Public Arts Commission regular meeting of April 19, 2018 Chair Friend made three corrections to the minutes. Th, the second noted Commissioner Newman was absent and the third that Commissioner Smith was in attendance. Commissioners Smith/Newman m/s to approve the minutes of the meeting April 19, 2019 as corrected. Voice Vote: AYES. Motion passed. PUBLIC FORUM Barry Thalden/Ashland/Spoke on updating the public arts brochure and the QR codes in the brochure. The Commission discussed QR codes and potentially using it with the MAP project. Mr. Thalden introduced the Sculpture on Loan Project and how it might work with the City. NEW PROJECTS PROPOSAL - None PROJECT UPDATES MAP project - Andy Commissioner Stallman provided an update that included the following: There were now five locations for plaques. Bids for the concrete work might be under budget. ere resolved. The process for direct commission with Master Works. Ashland Public Arts Commission May 17, 2019 Page 1 of 2 Request for Proposal (RFP) process. Concerns from the Historic Commission that the plaques did not accurately capture the historic element. QR codes. A GIS presentation by staff on walking currently available on the City website. The Parks Commission approved the location of the Hub Sculpture. A review of locations. Materials - buff concrete versus standard concrete. COUNCIL LIAISON REPORT Councilor Jensen provided a Council report on the Budget process. The City Council would discuss surveillance cameras in public areas at their Study Session, June 3, 2019. He commented on the Failure to Provide Name and Date of Birth ordinance. PAC WORK PLAN Update: RFQ and RFP templates templates - Sandy Both templates would be sent out for feedback prior to the next Commission meeting. Final templates would not be ready in time for the MAP process. Update: Goal 3, develop visual presentation -Tom Concepts for the presentation were shared with the Commission. They were in the process of getting images that connected to the themes. New work: Goal 2, formalize final review process for installations Future public art proposals would include a project review during the process similar to the Mural Guidelines. New work: Goal 2, define fabrication review process Commissioner Renwick volunteered to work on the fabrication review process during the summer. OTHER BUSINESS NOT ON THE AGENDA The Commission discussed changing the meeting time from 8:00 a.m. to 8:30 a.m. Commissioners Stallman/Newman m/s to change the Public Arts Commission meetings to 8:30 a.m. Voice Vote: Commissioners Stallman, Newman, Renwick, Fuhrmark, and Friend, YES; Commissioner Smith, NO. Motion passed 5-1. ADJOURNMENT Meeting adjourned at 9:45 a.m. Submitted by, Aaron Anderson, Assistant Planner Calendar Next meeting June 21, 2019 Ashland Public Arts Commission May 17, 2019 Page 2 of 2 Request for Proposal From Masterwork Plaques for Plaques/Medallions to serve as Historic Markers Project Background The City of Ashland has a rich and diverse history which is not easily discernable on the current city landscape. The Public Arts Commission and the Historic Commission, in partnership (the MAP Project team), have developed an historic site marker project, Marking Ashland Places (MAP), to provide a Site markers, in the form of bronze plaques or medallions will focus on the important places, events or people connected with the development of the four historic districts within the city. These site markers will contain short narratives, with artistic representation of the historical significance of the site. Attached to this RFP are the following: Site Map of the Historic Railroad District identifying the locations of each medallion/plaque site. Short narratives on the historical significance of each site to be incorporated within the design of each site-specific medallion/plaque Additional historic background of each site supplied for additional understanding on the significance of each site, not plaque content Historical photos of the original buildings, people, or events to be artistically represented as images within the medallion/plaque design A historical story map website Schematic drawings illustrating the basic concepts for each medallion/plaque are included as a suggestion The deadline for receipt of Proposal is (30 days from issue). Project will be awarded (50 days from issue). Scope of Work The MAP Project team is seeking a proposal from Masterwork Plaques to design and fabricate five (5) original, artistic site markers in the form of cast bronze medallions or plaques to be installed (wet-set into new concrete sidewalks) at five (5) locations within Historic Railroad District. The City of Ashland Public Works Department will be responsible for installation of each medallion. Description of Product Each medallion or plaque should provide, by use of visual imagery and narrative in sculptural relief, a visual depiction of the history of each site. Additionally, the medallions or plaques should: be utilize common design features be visually engaging to visitors, be fabricated of chemically-patinaed bronze, be considerate of visitor safety, and ADA compliant. AS 6/11 edit Submittal Process Artists must prepare a complete Project Proposal \[outlined below\] and submit as a single PDF in the following order: Letter of Interest \[Required\]: A letter, not to exceed one (1) page in length, outlining your interest in this project, a description of your experience in comparable projects and a statement of approach. Letter must include address, email and cell phone number. Professional Resume \[Required\]: A resume not to exceed two (2) pages. Images \[Required\]. A maximum of ten (10) images of prior relevant projects. Each image must be numbered and include title, date and location of installation, dimensions, materials used, final cost, name of fabricator and the project intent of each piece. Professional References \[Required\]: a list of three (3) references familiar with your work and working methods. The list must include email addresses and telephone numbers. Statement of Proposed Scope of Work to include: o expectations for MAP Team involvement, o additional information required from MAP team, o number of design concepts provided to MAP team, o number of design revisions available to MAP team, o product specifications including size, thickness, material and finish of medallions/plaques, o approximate timeline from date of contract to delivery of product in Ashland, and o Total budget, not to exceed $ 17,000, for all phases of design, fabrication, shipping and insurance to the City of Ashland. As noted above, the entire Proposal must be submitted electronically as a single PDF attachment to the following email address: Fotini.Kaufman@ashland.or.us. The Proposal deadline is 5 pm (30 days from date of issue). For questions, please call Fotini Kaufman, Associate Planner, City of Ashland at 541.552.2044 or email her at Fotini.Kaufman@ashland.or.us. The City of Ashland is under no obligation to award a contract for the project described above. AS 6/11 edit Direct Commission to Masterwork Plaques The was first presented to the Public Arts Commission at their regular meeting on July 20, 2018. The project was initiated by the Historic Commission in 2013, and examples of Bronze Plaques designed and fabricated by Masterwork Plaques (MWP) from a 2012 proposal were shown. portfolio was nothing short of impressive in both the artistic merits and the technical considerations, such as 3 different styles of relief and a real chemical patina finish (best able to withstand the UV and weather exposure the plaques would need to endure in the many years ahead). MWP has a solid track record indicating they can accomplish all phases of the project from conceptual design and revisions, fabrication, finish, all the way to the guidelines for installation. The owner of the company (Jennifer Andrews) is responsive to questions, understands the balance the MAP team is trying to achieve in historical accuracy and artistic representation, and is also willing to engage the MAP team in conference calls to address any expectations and concerns. The MAP team is striving to provide a solid start to this multi-phased project, seeking the confidence in the product and finish that MWP can provide so that a standard of excellence can be established for future phases to follow. The MAP team discussed (each) to three finalists for a conceptual design before proceeding to contract. The MAP t portfolio and product to be such a strong fit for goals that they confidently decided to offer MWP a direct invitation as a more stream-lined and economical option for acquiring public art under the City of Ashland municipal code 2.29.100. record continued to be what the MAP team considered an excellent choice. AS 6/3 edit