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Home My WebLink About2019-08-16 Public Arts PACKET PUBLIC ARTS COMMISSION REGULAR MEETING August 16, 2019 AGENDA I. CALL TO ORDER: 8:30 AM, Siskiyou Room, 51 Winburn Way A. Additions to the Agenda. II. APPROVAL OF MINUTES A. Public Arts Commission regular meeting of June 21, 2019 III. PUBLIC FORUM Business from the audience not included on the Agenda. IV. LIAISON REPORTS A. Council Liaison - Councilor Liaison Jensen B. Staff Liaison - Staff Liaison Anderson C. Parks Liaison - Parks Liaison Heller V. NEW PROJECTS PROPOSAL - NONE VI. PROJECT UPDATES A. Velocity repair update B. MAP Project / Medallion update - Commissioner Stallman VII. PAC WORKPLAN - Chair Friend A. Goal 3: expand the awareness of public art/Council B. Objective 2: create a framework for disseminating public art information VIII. OTHER BUSINESS IX. ADJOURNMENT Calendar next meeting September 20th In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Community Development office at 541-488-5305 (TTY phone is 1-800-735-2900). Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1). PUBLIC ARTS COMMISSION REGULAR MEETING June 21, 2019 MINUTES - Draft CALL TO ORDER: Chair Friend called the meeting to order at 8:30 a.m. in the Siskiyou Room, 51 Winburn Way. Commissioners Present: Staff Present: Sandra Friend Aaron Anderson, Assistant Planner Thomas Fuhrmark Jeff Phillips APRC Liaison: Allison Renwick Joel Heller, absent Stanley Smith Andy Stallman Council Liaison: Stephen Jensen Absent Members: Richard Newman Chair Friend added an update on the Velocity sculpture repair following APPROVAL OF MINUTES. APPROVAL OF MINUTES A. Public Arts Commission regular meeting of May 17, 2018 Commissioner Stallman made the following corrections and clarifications to the minutes: Page 2 under Project Update MAP Project Page 2 under Project Update b Page 2 under Project Update dates and the impact on the Page 2 under Project Update did not accurately capture the historic element, w that the Page 2 under Project Update MAP Project bullet 8 n by staff on walking currently Historic Lithia Park Page 2 under Project Update MAP Project last bullet was changed from buff concrete versus standard concrete," to Chair Friend wanted the following deleted on page 2 under PAC Work Plan Update: RFQ and RFP templates templates, Councilor Jenson Council Liaison Report to read Councilor Jensen provided a report on the Budget process Commissioners Smith/Stallman m/s to approve the minutes of the regular meeting May 17, 2019 as amended. Voice Vote: ALL AYES. Motion passed. Ashland Public Arts Commission June 21, 2019 Page 1 of 3 Velocity Repair Public Works Superintendent Mike Morrison contacted the artist and the cost to replace the ball was $15,400. The replacement would take 4-6 weeks once they received approval from the City. Insurance may pay for a portion of it, but there was a $10,000 deductible for the City. They were hoping to order the replacement ball the following week. Staff mechanics removed the flange that held the ball and would send it to the artist to fabricate the replacement. During an inspection of the sculpture, they discovered stress cracks on the upper wide piece. It would require portable welding equipment to fix. The Commission discussed outsourcing to find a less expensive replacement for the ball with staff. Mr. Morrison explained there were two conflicting reports on how the sculpture was damaged. The Commission discussed the damage further and LED lighting. Chair Friend would reach out to the artist. They went on to discuss permission to activate the camera by Velocity. Councilor Jenson would follow up with the city attorney and city administrator regarding a possible security camera policy. Commissioners Stallman/Renwick m/s to have PAC request the surveillance cameras be turned on as soon as possible. Voice Vote: ALL AYES. Motion passed. PUBLIC FORUM - None COUNCIL LIAISON REPORT Councilor Jensen provided a report on the balanced budget that included the forming of one or two ad hoc committees that will explore revenue enhancements and operational cost cuts. The City Council passed the ordinance on Failure to Provide Name and Date of Birth to a Peace Officer. An annual sundown modification was added to the ordinance. The Ashland Canal project would come before City Council mid-July or early August. City staff and Council would tour Briscoe School as a possible option to move City Hall and Community Development. NEW PROJECTS PROPOSAL - None PROJECT UPDATES MAP project update Andy Stallman Commissioner Stallman explained Commissioner Shostrom of the Historic Commission and Peter Finkle were enhancing the narratives for the plaques. The Sub Committee voted four to one to use a short URL cast into the bronze instead of using QR codes. PAC Approval to direct commission Masterworks for MAP Project The Sub Committee was ready for a vote of approval from the Public Arts Commission and the Historic Commission. Commissioner Stallman/Smith m/s to approve the RFP and direct the commission process under the AMC 2.29.100 for the MAP Project. Voice Vote: ALL AYES. Motion passed. PAC WORKPLAN RFQ and RFP templates Sandy Friend Chair Friend distributed Request for Proposals (RFP) and Request for Qualification (RFQ) templates. The Commission would review and make changes to discuss at the next meeting. Ashland Public Arts Commission June 21, 2019 Page 2 of 3 OTHER BUSINESS The Commission discussed term limits for Commissioners with staff. Lantern Discussion Mr. Anderson explained they made a recommendation to the Parks Commission. He would contact Mark Gardiner for status. ADJOURNMENT Meeting adjourned at 9:45 a.m. Calendar Next meeting August 16, 2019 Ashland Public Arts Commission June 21, 2019 Page 3 of 3