Loading...
HomeMy WebLinkAbout2019-09-20 Public Arts PACKET PUBLIC ARTS COMMISSION REGULAR MEETING September20, 2019 AGENDA I.CALL TO ORDER:8:30AM, Siskiyou Room,51 Winburn Way Additions to the Agenda. II.APPROVAL OF MINUTES Public Arts Commission regular meeting ofAugust 16, 2018 III.PUBLIC FORUM Business from the audience not included on the Agenda. IV.LIAISON REPORTS Council Liaison -Councilor Jensen Staff Liaison -Staff Liaison Anderson Parks Liaison -Parks Liaison Heller V. NEW PROJECTS PROPOSAL Hub Sculpture VI.PROJECT UPDATES MAP fabrication proposal and contract VII.PAC WORKPLAN VIII. OTHER BUSINESS Schedulea date in Nov. for a strategic plan update. IX.ADJOURNMENT Calendar PAC Annual Report at City Council –October 1, 2019 next meeting –October18, 2019 In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Community Development office at 541-488-5305 (TTY phone is 1-800-735-2900). Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1). PUBLIC ARTS COMMISSION REGULAR MEETING August 16, 2019 AGENDA - DRAFT I. CALL TO ORDER: Chair Friend called the meeting to order at 8:31 a.m. in the Siskiyou Room, 51 Winburn Way. Commissioners Present: Staff Present: Sandra Friend Aaron Anderson, Assistant Planner Thomas Fuhrmark Richard Newman APRC Liaison: Jeff Phillips Joel Heller, absent Allison Renwick Andy Stallman Council Liaison: Stephen Jensen, absent Absent Members: Stanley Smith Chair Friend added an agenda item to review the RFP and RFQ templates under VII. PAC WORKPLAN. II. APPROVAL OF MINUTES Public Arts Commission regular meeting of June 21, 2019 Corrections and Clarifications to the minutes: Page 2 Velocity Repair first paragraph fourth line change ball the following week, They were hoping to order the replacement ball the following week if a less Page 2 first paragraph fifth sentence, to Public Works Department staff removed the flange that held the ball and would send it to the artist to fabricate the replacement Page 2 COUNCIL LIAISON REPORT change second sentence from ordinance on Failure to Provide Name and Date of Birth to a Peace Officer, to passed First Reading of the ordinance on Failure to Provide Name and Date of Birth to a Peace Officer, Page 2 PROJECT UPDATES Map project update change second sentence four to one to use a short URL cast int to Page 3 OTHER BUSINESS Lantern Discussion first sentence change made a recommendation to the Parks to explained that the PAC approved the sculpture to the Parks Commission. Page 3 OTHER BUSINESS Lantern Discussion second sentence change Mike Gardiner to Mark Gardiner. Commissioners Friend/Fuhrmark m/s to approve the minutes of the May 17, 2019 regular meeting as amended. Voice Vote: ALL AYES. Motion passed. III. PUBLIC FORUM - None IV. LIAISON REPORTS Council Liaison - Councilor Liaison Jensen - None Ashland Public Arts Commission August 16, 2019 Page 1 of 2 Staff Liaison - Staff Liaison Anderson Staff Liaison Aaron Anderson provided a report on the following: . . Mr. Anderson would follow up with the Commission on the cost for the replacement ball. The PAC annual report to the City Council was rescheduled to October 1, 2019. The Commission was encouraged to attend the meeting. Chair Friend would give the annual report. Parks Liaison - Parks Liaison Heller - None Mr. Anderson will contact Commissioner Heller regarding the ongoing Parks Liaison Report item on the agenda. V. NEW PROJECTS PROPOSAL The Commission will discuss the Hub Sculpture next month. Mr. Anderson will confirm available funds for the Hub Sculpture and report back to the Commission. Commissioner Renwick will research costs related to the Hub Sculpture project. VI. PROJECT UPDATES Velocity repair update City officials along with former and current members of PAC would meet with the individual who damaged the sculpture. The meeting would be facilitated by a mediator from Resolve. The City Council would consider using a security camera on the sculpture at their meeting September 3, 2019. MAP Project / Medallion update - Commissioner Stallman The RFP went out to Masterworks around July 2, 2019, with a response expected by August 26, 2019. VII. PAC WORKPLAN - Chair Friend Goal 3: expand the awareness of public art/Council Objective 2: create a framework for disseminating public art information Commissioner Stallman volunteered to work on Objective 2. Mr. Anderson would look through the previous files of the former staff liaison for information on press releases and public relations resources. He would email the information to Commissioner Stallman. RFQ & RFP REVIEW The Commission discussed various suggestions and changes to both documents. VIII. OTHER BUSINESS IX. ADJOURNMENT Meeting adjourned at 9:57 a.m. Calendar next meeting September 20th Ashland Public Arts Commission August 16, 2019 Page 2 of 2