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Home My WebLink About2019-10-18 Public Arts PACKET PUBLIC ARTS COMMISSION REGULAR MEETING October 18, 2019 AGENDA I. CALL TO ORDER: 8:30 AM, Siskiyou Room, 51 Winburn Way Additions to the Agenda. II. APPROVAL OF MINUTES Public Arts Commission regular meeting of September 20, 2018 III. PUBLIC FORUM Business from the audience not included on the Agenda. IV.LIAISON REPORTS Council Liaison - Councilor Jensen Staff Liaison - Staff Liaison Anderson Parks Liaison - Parks Liaison Heller V. NEW PROJECTS PROPOSAL Hub Sculpture (continued) o Review RFQ draft (Smith) VI.PROJECT UPDATES MAP contract update VII. PAC WORKPLAN draft of plan to create a framework for disseminating public art information (Stallman) VIII. OTHER BUSINESS Potential Mural Location (Philips) \[postponed from 9/20/19\] IX. ADJOURNMENT Calendar next meeting November 15, 2019 followed by strategic planning until 3pm In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Community Development office at 541-488-5305 (TTY phone is 1-800-735-2900). Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1). PUBLIC ARTS COMMISSION REGULAR MEETING September 20, 2019 MINUTES - Draft I. CALL TO ORDER: Chair Sandra Friend called the meeting to order at 8:31 a.m. in the Siskiyou Room, 51 Winburn Way. Commissioners Present: Staff Present: Sandra Friend Aaron Anderson, Assistant Planner Richard Newman Jeff Phillips APRC Liaison: Allison Renwick Joel Heller Stanley Smith Andy Stallman Council Liaison: Stephen Jensen, absent Absent Members: Thomas Fuhrmark Items added to the agenda under OTHER BUSINESS: Potential Mural Location Update on the Damage to the Velocity Art Piece Update on II. APPROVAL OF MINUTES Public Arts Commission regular meeting of August 16, 2018 Chair Friend made the following correction: Page 1 II. APPROVAL OF MINUTES last bullet name correction to read Mark Gardiner to Mike Gardiner. Chair Friend requested that future minutes for the Council Liaison Report reflect only topics that pertained to the Public Arts Commission. Commissioner Stallman/Newman m/s to approve the minutes of the regular meeting August 16, 2019 as amended. Voice Vote: all AYES. Motion passed. III. PUBLIC FORUM - None IV. LIAISON REPORTS Council Liaison - Councilor Jensen - None Staff Liaison - Staff Liaison Anderson The Commission reviewed a report depicting current balances of public arts funds. Parks Liaison - Parks Liaison Heller Parks Commissioner Heller provided an update on the lantern project. V. NEW PROJECTS PROPOSAL Hub Sculpture Discussion Ashland Public Arts Commission September 20, 2019 Page 1 of 2 The Commission reviewed online websites of sculptures, the RFP document, application materials and discussed the selection process. Commissioner Renwick/Stallman m/s to use RFQ Template 2 for the HUB sculpture selection process Voice Vote: all AYES. Motion passed. Commissioner Smith would have a first draft of the RFQ for the Commission meeting in October. Commissioner Phillips would compile a list of organizations for RFQ distribution. Mr. Anderson would find out if beatification project funds were available for the HUB sculpture. VI. PROJECT UPDATES MAP fabrication proposal and contract Commissioner Stallman provided an update on the process. The response from Masterbrand did not include shipping costs. The contract would. VII. PAC WORKPLAN VIII. OTHER BUSINESS Schedule a date in Nov. for a strategic plan update o November 15, 2019, 9:00 a.m. to 3:00 p.m. o Commissioner Fuhrmark, Renwick and Friend would give a presentation in October. Update on the Damage to the Velocity Art Piece o Chair Friend provided an update on a potential meeting with City officials, the parents and the juvenile who damaged the sculpture. o The new ball may be restored by mid-October. Potential Mural Location Moved to the next Commission meeting in October. IX. ADJOURNMENT The meeting adjourned at 10:24 a.m. Calendar PAC Annual Report at City Council October 1, 2019 Next meeting October 18, 2019 Strategic planning November 15, 2019 Ashland Public Arts Commission September 20, 2019 Page 2 of 2 PUBLIC ART COMMISSION Public Relations Project Goal 3: Expand the awareness of Public Art Objective 2: create a framework for disseminating Public Art information 1) Identify categories of information to be released A: Artists / Art Community 1) Announcement of a Site Specific Project issuing RFP/RFQ 2) Call to local artists 3) Seminars intended for artists - B: General Public Local but centering on art community 1) 2) Invitation to Dedications inclusions into Public Art Collection C: Press Releases General Info 1) MAP Project & Story Map walking tour 2) Seeking Grant Writers / Funding Opportunities 3) Seeking Commissioners when vacancies occur D: To Consider? 1) Collaborations with other committees or entities Historic, Parks, etc. i.e. aJapanese lantern in Lithia Park 2) Maintenance/ Repairs of existing works? (Velocity, Autumn Splendor) 3) When a new Brochure is published/ make sure it is known where to acquire it 4) How the TOT Funding works/ what our annual budget is / how long we have to save to fund a significant sculpture like Threshold or Velocity 5) Asking for suggestions on public art future projects 6) Identification & development of newly acquired PAC Goals 2) Identify appropriate platforms & individuals for each category of outgoing info Contact Person E-mail Phone timeframe needed prior to press release PUBLICATIONS Rosebud Media: Medford Mail Tribune/ Ashland Daily Tidings 111 North Fir Street, Medford Oregon 97501 (541) 776-4411 Newsroom: news@rosebudmedia.com Community News: community@rosebudmedia.com Interim Editor: Justin Umberson jumberson@rosebudmedia.com Features Editor: David Smigelski dsmigelski@rosebudmedia.com Maureen Battistella Caitlin Fowlkes John Darling Ashland Sneak Preview Curtis Hayden (541) 482-0368 sneakpre@mind.net Locals Guide (541) 482-4713 http://ashland.oregon.localsguide.com/ Southern Oregon Magazine 1574 Coburg Road #206, Eugene, Oregon 97401 (541) 840-4450 www.southernoregonmagazine.com Heidi Chackel (702) 812-6126 heidi@rogue5media.com Grants Pass Daily Courier PO Box 1468 Grants Pass, OR 97528 (541) 474-3700 Front Desk (541) 474-3823 news@thedailycourier.com Editor: Scott Stoddard (541) 474-3717 sstoddard@thedailycourier.com Features Reporter: Kathleen Alaks (541) 474-3815 kalaks@thedailycourier.com Klamath Falls Herald and News PO Box 788, Klamath Falls, Oregon 97601 (800) 275-0982 ext. 422 for newsroom Assistant Editor: Holly Owens (541) 885-4414 howens@heraldandnews.com Yreka The Siskiyou Daily News 924 N. Mount Shasta Blvd., Mt. Shasta, CA 96067 (530) 842-5777 Regional Editor: Skye Kinkadeskinkade@siskiyoudaily.com Staff Writer: Danielle Jester djester@siskiyoudaily.com TV & RADIO STATIONS KOBI-TV Ch.5 (5 on 5) / NBC 125 South Fir St., Medford, OR 97501 (541) 779-5555 President/ Owner: Patsy Smullin News Director: Craig Smullin csmullin@kobi5.com News Releases: kobinews@kobi5.com KTVL Ch. 10 / CBS 1440 Rossanley Drive, Medford, OR 97501 (541) 773-7373 Press Releases: ktvl@ktvl.com Kingsley Kelley kkelley@sbgtv.com KDRV-TV Ch. 12 / ABC PO Box 4220, Medford, OR 97501 (541) 779-9755 newsroom News: newsdesk@kdrv.com Programming: programming@kdrv.com Jefferson Public Radio 1250 Siskiyou Blvd., Ashland, OR 97520 (541) 552-6301 jprinfo@sou.edu JPR Newsroom: jprnews@sou.edu The Jefferson Exchange: jxproducer@sou.edu KSKQ 89.5 FM Ashland Community Radio 330 E. Hersey St. #2, Ashland Oregon 97520 (541) 482-3999 Public Service Announcement: https://www.kskq.org/kskqweb/index.php/contact-us/announcements KMED 106.7 FM News & Talk 3624 Avion Dr., Medford, OR 97504 (541) 494-4192 http://www.kmed.com/contact-us/ KCMX 99.5 FM News Media (541) 779-1550 http://www.kcmxam.com/contact/ LOCAL RESOURCES Mayor John Stromberg john@council.ashland.or.us (541) 552-2104 City Counci l Julie Akins julie@council.ashland.or.us Tonya Graham tonya@council.ashland.or.us Stephen Jensen stephen@council.ashland.or.us Rich Rosenthal rich@council.ashland.or.us Stefani Seffinger stefani@council.ashland.or.us Dennis Slattery dennis@council.ashland.or.us PARKS & RECREATION Michael Black (Director) Michael Oxendine (Parks Superintendant) Rachel Dials (Recreation Superintendant) Mike Gardiner (Commissioner/ Chair) Joel Heller (Commissioner / PAC Liaison) Julian Bell (Commissioner) Rick Landt (Commissioner) Jim Lewis (Commissioner) POLICE & FIRE DEPARTMENT David Shepherd (Fire Chief) Chris Chambers (Division Chief Forestry) ADMINISTRATORS & STAFF Kelly Madding (City Administrator) Paula Brown (Public Works Director) David Lohman (City Attorney) Bill Molnar (Director of Community Development) Maria Harris (Planning Manager) Adam Hanks (Assistant to the City Administrator) Pam Turner (Municipal Court Judge) Scott Fleury (Deputy Public Works Director) Michael Morrison (Public Works Superintendent) Melissa Huhtala (City Recorder) Katrina Brown (Assistant City Attorney) Aaron Anderson (PAC/MAP Staff Liaison) Dana Smith (Executive Assistant) Lea Richards (GIS Analyst & contact for MAP development on Story Map) Andrew Barrow (Code Compliance) Mike Cook (Electrician) Avram Biondo (Street Division Supervisor) Ashland Chamber of Commerce (we should link the MAP project and PAC Tour) 110 E. Main St., Ashland, OR 97520 (541) 482-3486 https://www.ashlandchamber.com/ Sandra Slattery (Executive Director) (541) 482-3486 ext105 sandra@ashlandchamber.com Graham Lewis (Staff Photographer) (541) 482-3486 ext103 graham@ashlandchamber.com Ashland Art Center 357 E. Main St., Ashland, OR 97520 (541) 482-2772 info@ashlandartcenter.org Ashland Gallery Association PO Box 241, Ashland OR 97520 (541) 488-8430 administrator@ashlandgalleries.com Southern Oregon Artists Resources soar@soartists.com Schneider Museum of Art (541) 552-6245 sma@sou.edu 555 Indiana Street, Ashland OR 97520 Oregon Center for the Arts (541) 552-6101 oca@sou.edu David Humphrey (Director) (541) 552-6522 humphred2@sou.edu Science Works (541) 482-6767 info@scienceworksmuseum.org 1500 E. Main St., Ashland, OR 97520 Oregon Arts Commission (503) 986-0082 oregon.artscomm@oregon.gov 775 Summer Street NE, ste 200, Salem, OR 97301-1280 Brian Rogers (Executive Director) brian.rogers@oregon.gov