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Home My WebLink About2019-12-20 Public Arts PACKET PUBLIC ARTS COMMISSION REGULAR MEETING December 20, 2019 AGENDA I. CALL TO ORDER: 8:30 AM, Siskiyou Room, 51 Winburn Way Additions to the Agenda. II. APPROVAL OF MINUTES Public Arts Commission regular meeting of November 15, 2019 III. PUBLIC FORUM Business from the audience not included on the Agenda. IV.LIAISON REPORTS Council Liaison - Councilor Jensen Staff Liaison - Staff Liaison Anderson Parks Liaison - Parks Liaison Heller V. NEW PROJECTS PROPOSAL Final review of RFQ for RR District Hub artwork Stallman Distribution of RFQ VI.PROJECT UPDATES MAP project- Stallman Review of document describing MAP Sub-committee Responsibilities, Duties and Authority Update on Masterworks contract/purchase order VII. PAC WORKPLAN Calendar 2020 Work Plan strategies - Friend Review draft Framework for Disseminating Public Art Information - Stallman VIII. OTHER BUSINESS IX. ADJOURNMENT Calendar next meeting January 17, 2020 In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Community Development office at 541-488-5305 (TTY phone is 1-800-735-2900). Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1). Call for Artists Request for Qualification (RFQ) for a Site-Specific Public Art Installation The Project The City of AshlandPublic Arts Commission \[PAC\] seeks to commission an artist/artist team to design and fabricate contemporary, free-standing, site-specific artworkto serve as a focal point, anchoring numerous historic sites located within the Ashland Historic Railroad district.This artwork represents Phase 2 of a multi-phase project \[Marking Ashland Places/the MAP project\] designed to provide a connection to the history of Ashland on today’s landscape. A full description of the multi-phase MAP project is attached to this RFQ. The application deadline is 5:00 p.m. Pacific time, February 28, 2020. Eligibility This competition is open to established professional artists/artist teams living in Oregon, Washington, Nevada, Idaho and California. All professional artists with reviewable portfolios are eligible to apply. Applicants who wish to be considered for this project must have experience working within the public process in public settings as well as the proven ability to fabricate their own work or to work with fabricators and installers. The artwork for this project must be original, demonstrate artistic excellence, and be designed with consideration to public safety and security. Artists will be required to provide evidence of appropriate liability, property damage, and workers compensation insurance while working on the site. Project Intent The artist/artist team chosen as a result of this RFQ process, will work with the Public Arts Commission and City staff to design, fabricate, transport, and install permanent site-specific artwork for this outdoor installation within the established budget and project timeline. This site-specific artwork should: be designed to be sited within a flat (or possibly lightly mounded), un-landscaped oval area \[33’ wide x 23’ deep\] with a proposed dimension for the artwork not to exceed 23’ in width, 13’ in depth and be between 9’-13’ high, be visually stimulating, perhaps whimsical and colorful, and responsive to the site in terms of scale, material, and form, reflect the historic significance of the Ashland Railroad District, and be vandal resistant, safely displayed and secured, and require minimal conservation and maintenance. AdministrationDepartmentTel: (541)488-6002 20 E. Main StreetFax: (541)488-6006 Ashland, Oregon 97520TTY: (800)735-2900 www.ashland.or.us Project Process Phase I: Selection of Artist/Artist Team By March 27, 2020 the Public Arts Commission will review all complete applications utilizing the Artist Selection Criteria described below to select three (3) Finalists to each create a site- specific conceptual design for free-standing artwork that meets the requirements of the Project Intent. Each Finalist will be awarded a contract for $1,500 to develop their conceptual designs which shall include digital drawings in sufficient detail to communicate the artist concept, preliminary specifications for the artwork related to colors, materials, size, weight, maintenance guidelines, and a brief narrative describing the intent of the conceptual design. An informational conference call with the Public Arts Commission will be scheduled with each selected Finalist. Artist Selection Criteria Professional qualifications Proven artistic merit and excellence of prior relevant work Placemaking experience with original artistic vision Experience fabricating/contracting with fabricator and installing permanent artwork suitable for the outdoor environment Experience working in a collaborative process in a public setting Proven project management experience working within a contract and communicatingin a timely, consistent manner. References provided as part of this application will be contacted. Phase II: Selection of Artist for Design Commission An independent Selection Panel will review the applications and conceptual designs of all three Finalists and recommend one (1) artist \[Selected Artist\] for a commission to design and fabricate/have fabricated the artwork. The recommendation will be finalized by the City Council. Phase III: Commission of Artwork The Selected Artist will be awarded $25,000 to design, deliver and install free-standing artwork based on the design approved by the City Council. The award must cover all costs for all remaining elements of the project: design and fabrication documents, engineering, fabrication, insurance, shipping, installation and an allowance for one revision. Project Schedule Jan. 6, 2020 PAC to issue Call for Artists RFQ Feb. 28, 2020Applications due Mar. 27, 2020All applicants notified of the Commission’s decision AdministrationDepartmentTel: (541)488-6002 20 E. Main StreetFax: (541)488-6006 Ashland, Oregon 97520TTY: (800)735-2900 www.ashland.or.us A schedule of datesfor the following will be determined by March 27, 2020. Pre-contract conversation between Finalists and PACincluding review of proposed artwork Preliminary Design Contract issued to Finalists Conceptual design proposals due from Finalists Selection Panel meeting to recommend Selected Artist Approval of recommendation of Selected Artist by City Council Project Completion Contract issued to Selected Artist Check-in with the Selected Artist at 80% and 100% project completion (prior to shipping) How to Apply Artists interested in this project must prepare and submit the following: Letter of interest. A letter outlining your interest and qualifications for this project. The letter must include business address, business phone, and email address. (1-page maximum) Artist Statement. A written description of your body of work. (1-page maximum) Professional Resume. A current resume with emphasis on public art projects completed during the past 5-10 years. If submitting as a team, include project resumes of team members, highlighting projects in which you collaborated as a team. Professional References. A list of three (3) references of individuals with whom you have worked on public art projects with contact information (name, title, organization, email address and phone), the name and location of the project and a brief description of the reference’s involvement with the project. Images. A maximum of ten (10) digital images in JPEG format of original relevant completed artwork. Include an annotated image list with a description of each image (media, size, title, location, date of completion and budget). All applications must be submitted electronically in digital format as a single PDF attachment to an email. Applicants are encouraged to apply early to reduce risk of technical difficulties The deadline for online submittal is Feb. 28, 2020. Incomplete, late, hand-delivered, or mailed submissions will not be accepted. Email submission to: aaron.anderson@ashland.or.us Attachments Site photos and information about the site Complete description of MAP Project Additional information If you have questions or need additional information, please call: Aaron Anderson, Assistant Planner, City of Ashland 541.552.2052. The Public Arts Commission/City of Ashland is under no obligation to award a commission for artwork based on responses to this RFQ or to conceptual design proposals submitted by the Selected Artist. This RFQ may be revised by Addenda which will be posted on the City of Ashland website. Beyond formal notification, the Public Arts Commission will not enter into any correspondence regarding their decision. AdministrationDepartmentTel: (541)488-6002 20 E. Main StreetFax: (541)488-6006 Ashland, Oregon 97520TTY: (800)735-2900 www.ashland.or.us Marking Ashland Places The Project The City of Ashland has a rich and diverse history which is not easily discernable on the landscape. The Public Arts and Historic Commissions, in partnership(the MAP Team), have developed a historic marker and wayfinding project to provide a connection to the history of Ashland on today's landscape. This project will createa sense of place and pride by establishing distinctive landmarks within the City’s four Nationally Registered Historic Districts, and will serve to promote historic and heritage tourism to the City. ProjectIntent The vision for this project isto createaHubSitein each of the four Historic Districts: \[Railroad District, Downtown, Siskiyou-Hargadine, and Skidmore-Academy\]. At each Hub Site, the project calls forthe placementof ahistoric-themed, site-specific, contemporarysculpture. An informational plaque describing why the Hub Sitewasimportant to the development of eachhistoric district will also be installed at theseHub locations. Branching off from the 4HubSiteswill be Spoke Sites(approximately 6-12 per district).The SpokeSites, designated by Site Markers(currently using only bronze plaques set in sidewalks), will focus on the important places, events or people connected with eachspecific district.The Markers will contain short narratives, withartistic representation of the historical significance of the site. These markers will also serve as visual enticements and direct the visitor to the project web-site where more detailed historic information can be found, as well as a Story Map. Phase One:5 Spoke Sites 5 spoke sites based in the Railroad District have been selected for theinitial phase of the project: Railroad Park, The Railroad Depot, Haskin’s Garage,“Chinatown”, and the Twin Plunges/ Natatorium.“Masterworks Plaques”will bedesigningand producing24” bronze plaquesfor these locations.Installation is set for 2020. Phase Two:Hub Sculpture th The MAP Team has selected asmall, grassy, bordered area at the bottom of 7St. within the Railroad Parkas a natural location where the Hub Sculpture would enhance the visual beauty of the park, as well as providing the historicalconnection this project seeks to establish. Phase Three:TBD Phase three will likely be the completion of the remaining spoke sites within the Railroad District, before bringing this project into one of the other 3 districts. The scope of the entire project is quite large and we anticipate it developing over the next ten years, as funds become available and we work tobring all the districts into the design. Proposed Locations from the Original 2013Project Concept Railroad District th & A St.within Railroad Park Hub: Railroad-centric sculpture near 7 th & A St.) Spokes: Railroad Park(7 th Depot Building(5& A St.) stnd “Chinatown” (A St. between 1& 2St.) th Haskin’s Garage (Old Firehouse & Jailon 4St.) Twin Plunges / Natatorium (where Ashland Food Co-op currently stands at Pioneer & A St.) Ashland Cemetery(East Main & Morton St.) th Peerless & Loomis Buildings(4St.) th & A St.) Powell’s Confectionary House (Gallerie Karon)(4 thth & 5St.) Vansant Building(A St. between 4 thth & 5St.) VFW Building(A St. between 4 Golden Spike Location(A St.) Downtown District Hub: Historic Mill theme at base of Shakespeare Hill Spokes: Chautauqua Foundation Woolen Mill Ashland Springs Hotel Enders Block Varsity Theatre Elks Building Trinity Episcopal Church Pioneer Glass (Standing Stone) Lithia Park (Enders Shelter, Butler-Perozzi Fountain, Parks Office, Motor Camp) Bluebird Park “We Are Here” Sculpture Sub-Hub & Spokes: Plaza IOOF Masonic Building Bank of Ashland (Treehouse Books) City Hall Gainard Opera House Siskiyou / Hargadine District Hub: Early Settlers and their contributions Theme –SW corner of Gresham & E. Main Spokes: Ashland PublicLibrary EV Carter House Winchester House Tavernor House Lincoln School Swedenburg House Old Junior High School Skidmore / Academy District Hub: Early Settlers and their contributions Theme –Briscoe School (former Washington School site) Spokes: Methodist Church North Side School site Grainger House Peil House Butler House The “3 Sisters” Location of Original Roundhouse 5 4 * * * * Hub 2 3 * 1 Legend City of Ashland Marking Ashland Places Hub = Hub Sculpture Location Change Me 1: Railroad Park Plaque 1 2: Railroad Depot Plaque 3: Haskin's Garage Plaque 1 inch = 400 feet 4: "Chinatown" Plaque 0425850 5: Twin Plunges Plaque Feet ± Date Printed: 11/19/2019 Future Plaque Locations * Marking Ashland Places Sub-Committee Responsibilities/ Duties/ Authority The MAP sub-committee (herein after MAP) should have the authority/autonomy to make decisions on the following. Project updates/reports to parent Historic & Public Art Commissions (herein after HC/PAC) will be an ongoing process and regularly provided at the monthly HC/PAC meetings. a) The decision to Issue RFQ/RFP, or Direct Commission for Spoke Site Plaques, following input from HC/PAC b) Plaque Designs c) The sequence of future districts and phases When a new phase of the project is designed, MAP should present the concept to HC/PAC, followed by presentation and request for approval from City Council before proceeding. a) Utilizing city property - including exact locations for Hub and Spoke sites b) Requests for additional funding c) If future Spoke Site markers change in concept from something other than sidewalk plaques, the concept should be approved by HC/PAC, followed by City Council before granting MAP control. MAP should advise PAC on concepts for Hub artwork. Acquisition should follow standard PAC procedures MAP should be equally represented by 3 members from HC, and 3 members from PAC. Alternatively, a c-person membership following approval by both PAC/HC. At the outset of this project, HC/PAC agreed they should contribute equally to underwrite the project. The Initial phase of 5 plaques located in the Railroad District was made financially possible by the Unless additional MAP funding from the city is granted, or HC is also designated to receive TOT funding, only PAC is receiving income from the TOT funds. The decision on whether to use dedicated PAC funds towards HUB artwork or additional plaques is at the discretion of PAC. Note: as of 12/10/2109 future funding for the MAP Project has yet to be identified. We are waiting for a response from Adam Hanks on this allocation. A.Stallman 12/13/2019 Proposed Locations for Artwork within the Four Historic Districts Historic Railroad District th Hub Site theme: Railroad-centric near 7 & A St. within Railroad Park Spoke Sites: th Railroad Park (7 & A St.) th Depot Building (5 & A St.) stnd & 2 St.) th St.) Twin Plunges / Natatorium (where Ashland Food Co-op currently stands at Pioneer & A St.) Ashland Cemetery (East Main & Morton St.) th Peerless & Loomis Buildings (4 St.) th & A St.) thth Vansant Building (A St. between 4 & 5 St.) thth VFW Building (A St. between 4 & 5 St.) Golden Spike Location (A St.) Historic Downtown District Hub Site theme: Historic Mill at base of Shakespeare Hill Spoke Sites: Chautauqua Foundation Woolen Mill Ashland Springs Hotel Enders Block Varsity Theatre Elks Building Trinity Episcopal Church Pioneer Glass (Standing Stone) Lithia Park (Enders Shelter, Butler-Perozzi Fountain, Parks Office, Motor Camp) Bluebird Park Sub-Hub & Spoke Sites Plaza IOOF Masonic Building Bank of Ashland (Treehouse Books) City Hall Gainard Opera House Historic Siskiyou/Hargadine District Hub Site theme: Early Settlers and their contributions at SW corner of Gresham & E. Main Spoke Sites: Ashland Public Library EV Carter House Winchester House Tavernor House Lincoln School Swedenburg House Old Junior High School Historic Skidmore/Academy District Hub Site theme: Early Settlers and their contributions at Briscoe School (former Washington School site) Spoke Sites: Methodist Church North Side School site Grainger House Peil House Butler House A.Stallman 12/13/2019 ķƩğŅƷ Framework for Disseminating Public Art information /ğƷĻŭƚƩźĻƭ ƚŅ źƓŅƚƩƒğƷźƚƓ ŅƚƩ ƦǒĬƌźĭğƷźƚƓ Who to Notice Project Announcements/ Call for Artists/ Artist Contact List City website/ Staff Liaison Ashland Gallery Assoc. Ashland Art Center Rosebud Media/Calendar Presentations/ Seminars/ Dedications evite to artists City website/ Staff Liaison Ashland Gallery Assoc. Ashland Art Center Rosebud Media/Calendar Sneak Preview Chamber Commerce Project Completions/ MAP Tour Rosebud Media Sneak preview PAC Goals city website/ Staff Liaison Information on PAC funding city website/ Staff Liaison LƓķźǝźķǒğƌ ğƓķ LƓƭƷźƷǒƷźƚƓğƌ /ƚƓƷğĭƷƭ Staff Liaison - Aaron Anderson aaron.anderson@ashland.or.us Mayor John Stromberg john@council.ashland.or.us (541) 552-2104 Counci l Liaison - Stephen Jensen stephen@council.ashland.or.us Ashland Chamber of Commerce (we should link the MAP project and PAC Tour) 110 E. Main St., Ashland, OR 97520 (541) 482-3486 https://www.ashlandchamber.com/ Sandra Slattery (Executive Director) (541) 482-3486 ext105 sandra@ashlandchamber.com Graham Lewis (Staff Photographer) (541) 482-3486 ext103 graham@ashlandchamber.com Ashland Art Center 357 E. Main St., Ashland, OR 97520 (541) 482-2772 info@ashlandartcenter.org Ashland Gallery Association PO Box 241, Ashland OR 97520 (541) 488-8430 administrator@ashlandgalleries.com Southern Oregon Artists Resources soar@soartists.com Schneider Museum of Art (541) 552-6245 sma@sou.edu 555 Indiana Street, Ashland OR 97520 Oregon Center for the Arts (541) 552-6101 oca@sou.edu David Humphrey (Director) (541) 552-6522 humphred2@sou.edu Science Works (541) 482-6767 info@scienceworksmuseum.org 1500 E. Main St., Ashland, OR 97520 Oregon Arts Commission (503) 986-0082 oregon.artscomm@oregon.gov 775 Summer Street NE, suite 200, Salem, OR 97301-1280 Brian Rogers (Executive Director) brian.rogers@oregon.gov tǒĬƌźĭğƷźƚƓƭ Rosebud Media: Medford Mail Tribune/ Ashland Daily Tidings 111 North Fir Street, Medford Oregon 97501 (541) 776-4411 Calendar: calendar@rosebudmedia.com Newsroom: news@rosebudmedia.com \[staff reporters monitor this email\] tempo@rosebudmedia.com revels@rosebudmedia.com Editor: Justin Umberson jumberson@rosebudmedia.com \[assigns freelancers\] Features Editor: David Smigelski dsmigelski@rosebudmedia.com Freelancers: Jeffrey Gillespie, Jim Flynn John Darling jdarling@jeffnet.org Ashland Sneak Preview Curtis Hayden (541) 482-0368 sneakpre@mind.net Locals Guide (541) 482-4713 http://ashland.oregon.localsguide.com/ Southern Oregon Magazine 1574 Coburg Road #206, Eugene, Oregon 97401 (541) 840-4450 www.southernoregonmagazine.com Heidi Chackel (702) 812-6126 heidi@rogue5media.com Grants Pass Daily Courier PO Box 1468 Grants Pass, OR 97528 (541) 474-3700 Front Desk (541) 474-3823 news@thedailycourier.com Editor: Scott Stoddard (541) 474-3717 sstoddard@thedailycourier.com Features Reporter: Kathleen Alaks (541) 474-3815 kalaks@thedailycourier.com ğƓķ wğķźƚ KOBI-TV Ch.5 (5 on 5) / NBC 125 South Fir St., Medford, OR 97501 (541) 779-5555 President/ Owner: Patsy Smullin News Director: Craig Smullin csmullin@kobi5.com News Releases: kobinews@kobi5.com KTVL Ch. 10 / CBS 1440 Rossanley Drive, Medford, OR 97501 (541) 773-7373 Press Releases: ktvl@ktvl.com Kingsley Kelley kkelley@sbgtv.com KDRV-TV Ch. 12 / ABC PO Box 4220, Medford, OR 97501 (541) 779-9755 newsroom News: newsdesk@kdrv.com Programming: programming@kdrv.com Jefferson Public Radio 1250 Siskiyou Blvd., Ashland, OR 97520 (541) 552-6301 jprinfo@sou.edu JPR Newsroom: jprnews@sou.edu The Jefferson Exchange: jxproducer@sou.edu KSKQ 89.5 FM Ashland Community Radio 330 E. Hersey St. #2, Ashland Oregon 97520 (541) 482-3999 Public Service Announcement: https://www.kskq.org/kskqweb/index.php/contact-us/announcements