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Home My WebLink About2018-05-18 Public Arts PACKET PUBLIC ARTS COMMISSION REGULAR MEETING May 18, 2018 AGENDA I. CALL TO ORDER: 8:00 AM, Siskiyou Room, 51 Winburn Way II. INTRODUCTIONS III. APPROVAL OF MINUTES A. Public Arts Commission regular meeting of April 20, 2018 IV.PUBLIC FORUM Business from the audience not included on the agenda. V. COUNCIL LIAISON REPORT None VI.PROJECT UPDATES A. Plan for event to welcome Threshold into the City Public Art Collection B. Update on design for Velocity C. Review of the PAC three-year plan Re-establish priorities and timelines VII. ADJOURNMENT Calendar th June 6 @ 2 pm Threshold Welcome Event th June 15 Regular Meeting In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Community Development office at 541-488-5305 (TTY phone is 1-800-735-2900). Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1). B ASHLAND PUBLIC ARTS COMMISSION MINUTES - DRAFT April 20, 2018 CALL TO ORDER: Chair Sandra Friend called the meeting to order at 8:00 a.m. in the Siskiyou Room, 51 Winburn Way. Commissioners Present: Staff Present: Dana Bussell Fotini Kaufman, Assistant Planner Sandra Friend Thomas Fuhrmark Margaret Garrington Richard Newman Absent Members: Council Liaison: APPROVAL OF MINUTES: Chair Friend made a correction to page 2 of the minutes of March 16, 2018. On the last sentence of the third paragraph, she replaced Page 2, paragraph four, she removed the following sentence Council had already approved the piece. presenterequested the title, Council Liaison Report, change to Council Report until a new Council Liaison was appointed. Commissioners Garrington/Newman m/s to approve the minutes from March 16, 2018, as amended. Voice Vote: all AYES. Motion passed. INTRODUCTIONS Chair Friend introduced Stanley Smith and Andy Stallman who were interested in serving on the Commission. Mr. Smith shared his background in art. PUBLIC FORUM - None PROJECT UPDATES The Commission explained the Transient Occupancy Tax (TOT) funding process and other funding mechanisms the Commission used to fund art with Mr. Smith and Mr. Stallman. Value of Public Art Commissioner Fuhrmark provided an update and sought input on the Value of Public Art presentation that included video, narrative, and images. The Commission gave feedback and made suggestions. The next steps involved putting the presentation together and reaching out to more individuals for interviews. Going Public: Public Art Development Workshop Chair Friend discussed logistics for the workshop April 21, 2018 with Commissioners Bussell and Garrington. The meet and greet would happen at Liquid Assets 5:00 p.m. to 7:00 p.m. Update on Autumn Splendor Ms. Kaufman informed the Commission that the artist would repair the art piece in a couple of weeks. Ashland Public Arts Commission April 20, 2018 Page 1 of 2 Threshold Dedication Chair Friend met with Public Works Superintendent Mike Morrison regarding the plaque for the sculpture. There were three options: 1. A bronze plaque embedded in a boulder. 2. A plaque embedded in cement. 3. A plaque standing upright. Staff did not recommend the third option. It was subject to theft. The Commission chose Option 1. The text for the plaque and size was yet to be determined. Information required on the plaque consisted of the title, artist, the date of completion or dedication, and the City of Ashland Public Arts Commission. The plaque would take four weeks to produce. The Commission was interested in having a simple dedication due to the location and traffic noise. Commissioner Garrington volunteered to select a boulder from the Parks and Recreation Department. Chair Friend would work with the artist on dates so she could attend the dedication. COMMISSION ITEMS NOT ON AGENDA Chair Friend provided an update on the Theater Corridor piece. A pipe was 49-inches below the location of the footing. The Artist was developing a workaround. Chair Friend went on to describe the art piece. They were currently in the permitting process. shared her experiences as a Commissioner and expressed her gratitude. COUNCIL REPORT - None DISCUSSION ITEMS - None ANNOUNCEMENTS & INFORMATIONAL ITEMS: Next meeting: May 18, 2018, at 8:00 a.m. ADJOURNMENT Meeting adjourned at 9:36 a.m. Submitted by, Fotini Kaufman Assistant Planner Ashland Public Arts Commission April 20, 2018 Page 2 of 2 R 2019 Q Dec P Nov O Oct N Sept M xxxx Aug L xxxx July K xxxxxx 2018June J xxxxxx cmpt'dongoing H updated May 2018 G F E D C Manage schedule for fabrication and installation deadlines What is Public Art? Why Public Art? Finish defining the process (dates/presentation requirements) (a) (1) develop outline (2) Develop power point and script (a) include Gateway and Corridor artists videos of their fabrication processes (b) Use existing photos from Calle process(a) Identify specific projects as focus to expand communication(a) Referencing Corridor RFQ, identify 'misunderstandings' (a) (b) for Community and Selection Panel presentations and for CC review B Complete current and ongoing projects Strategy 1. Theatre Corridor (Velocity)Strategy 2. Develop plan for Presentations and posting (a) Plan public celebration of ThresholdStrategy 3. Watershed Art Project (a) review final design for approval Strategy 2: Develop plan for Presentations and posting Strengthen relationships with other Commissions/organizationsReview, update and expand PAC processes from applicants (b) Develop Glossary for use in RFQ's (a) Identify specific projects as focus to expand communication A 2017-2020 Public Art Commission Goals and Strategies Goal 1Goal 2 Strategy 1: Develop visual presentation Goal 3 Strategy 1: Identify opportunities to work with other commissions with other commissions/organizations Goal 4 Strategy 1: Improve RFQ verbiage/terminology for clearer responses 123456789 101112131415161718192021222324252627282930313233 R Q P O N M L K J ongoing H G F E D C B (c) Research format for RFQ's from other cities funded projects (a) Use mural guidelines as basis for format (b) reference existing ordinances Identify locations and opportunties for future public art projectsSecure additional funding for public art projects Strategy 1: Seek grant writer (a) Explore community for pro bono grant writerStrategy 2: Seek donor opportunities (a) Use Site Map in Goal 5 to develop approach to donorsStrategy 3: Advocate for continued TOT allocation A Strategy 2: Develop guideline for consenting to review privately Goal 5 Strategy 1: Identify sites for public art downtown Strategy 2: Identify sites for public art out of downtown Goal 6 34353637383940414243444546474849