The URL can be used to link to this page

Home My WebLink About2018-08-17 Public Arts PACKET PUBLIC ARTS COMMISSION REGULAR MEETING August 17, 2018 AGENDA I. CALL TO ORDER: 8:00 AM, Siskiyou Room, 51 Winburn Way II. INTRODUCTIONS III. APPROVAL OF MINUTES A. Public Arts Commission regular meeting of July 20, 2018 IV.PUBLIC FORUM Business from the audience not included on the agenda. V. COUNCIL LIAISON REPORT Councilor Jensen VI.PROJECT UPDATES Fuhrmark - Value of Public Art update Friend Velocity Installation Date and Welcoming Event VII. PAC WORKPLAN Historic Markers (new title??) VIII. DISCUSSION IX. ADJOURNMENT Calendar st September 21 Regular Meeting In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Community Development office at 541-488-5305 (TTY phone is 1-800-735-2900). Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1). B ASHLAND PUBLIC ARTS COMMISSION MINUTES - DRAFT July 20, 2018 CALL TO ORDER: Chair Sandra Friend called the meeting to order at 8:01 a.m. in the Siskiyou Room, 51 Winburn Way. Commissioners Present: Staff Present: Dana Bussell Fotini Kaufman, Assistant Planner Sandra Friend Thomas Fuhrmark Andy Stallman Stanley Smith Absent Members: Council Liaison: Richard Newman Stephen Jensen APPROVAL OF MINUTES: On page 1 under B. Update on Watershed Piece, Chair Friend clarified the sentence, grants funded the Watershed art pieces and did not use public arts funds. She changed it to explained that a combination of a grant and non-public funds were used to purchase On page 2, Goal 3, she suggested deleting to public process. Commissioners Renwick/Stallman m/s to approve the minutes from June 15, 2018, as amended. Voice Vote: all AYES. Motion passed. INTRODUCTIONS PUBLIC FORUM - None COUNCIL LIAISON REPORT City Councilor Stephen Jensen updated the Commission on the Council delaying approval of the Wildfire Ordinance amendments. Other topics before Council was the homeless shelter and the new City Administrator Kelly Madding starting July 30, 2018. PROJECT UPDATES Commissioner Friend addressed the process for the City accepting public art pieces into the Public Art Collection. She read an email from the City Attorney Dave Lohman regarding the matter (see attached). Commissioner Bussell provided background on her concerns on not accepting each piece formally into the Public Art Collection. Commissioner Bussell/Smith m/s Voice Vote: All AYES. Motion passed. PAC WORK PLAN Identify sites for public art out of downtown o Meeting with Historic Commission Chair Commissioner Friend summarized her meeting with the Historic Commission Chair Dale Shostrum. View PowerPoint Ashland Public Arts Commission July 20, 2018 Page 1 of 3 Commissioner Renwick showed the original presentation given to City Council five years before on the Historic Markers Project. Discuss plan for Public Art in Railroad District The Commission discussed doing the project piece by piece instead of all at once starting in the Railroad District. Commission comment stressed involving the Parks and Recreation Department early if Parks land would be used for an art piece. A suggestion was made not to use the Quick Response Cards (QR codes) for the historic markers. They discussed the funding process, funding options, and donations. The Commission also talked about the potential impact from the sign code on the Historical Marker Project. Staff Liaison Fotini Kaufman clarified the Sign Ordinance excluded public art. Commissioners Smith, Renwick, and Stallman volunteered to participate in a sub-committee regarding the Historic Markers Project with three commissioners from the Historic Commission. DISCUSSION ITEMS Meeting Decorum and Guide for Public Officials Ms. Kaufman distributed information on public meeting laws and elections. She also handed out the Ashland Municipal Code Section 2.10 Uniform Policies and Operating Procedures for Advisory Commissions and Board. She explained commission meetings were recorded and accessible to the public along with the minutes. She briefly spoke to quorums with the Commission. Date for November update of Work Plan Chair Friend would send out possible dates in November for the Commission to update their work plan. mid to late August. The artist recently was thinking of moving the ball in the piece out where the sidewalk and corridor connected. The Historic Commission had asked the ball be moved back so it would not interfere with the facade at Earthly Goods or the public right of way. The not the staff liaison to the Historic Commission at that time and could not speak to the issue. She did not think there was a setback requirement on the planning side but there might be something regarding building. It would be difficult to change the location at this time. The Commission discussed the process. ANNOUNCEMENTS & INFORMATIONAL ITEMS: Next meeting: August 17, 2018, at 8:00 a.m. ADJOURNMENT Meeting adjourned at 9:46 a.m. Submitted by, Fotini Kaufman Assistant Planner Ashland Public Arts Commission July 20, 2018 Page 2 of 3 CƩƚƒʹ David Lohman {ĻƓƷʹ Thursday, July 19, 2018 4:33 PM ƚʹ Sandy Friend /ĭʹ Fotini Kaufman; Kris Bechtold {ǒĬƆĻĭƷʹ RE: question for you Sandy In follow-up to our conversation an hour or so ago, I want to be sure I have clearly answered the specific question you posed below, as well as the other questions that came up in our discussion. Your understanding is correct: Once the PAC has made its selection recommendation to the City Council and City Council has approved the selection of an art piece, no further PAC approval is necessary under our ordinances. That is, the further step of accepting an art piece into the City's public collection requires only Council approval. In the future, to avoid perfunctory actions, we should make sure the Council's initial motion to approve a selected design also includes formal acceptance of the piece into the City's collection, subject to the Commissions satisfaction that the final product is substantially consistent with the selected design. That last element is not required by ordinance, but probably would be a useful assurance to provide to the Council. For the future, the Commission could make such concerning its operations pursuant to AMC 2.29.170: "The Commission shall have the ability to establish When the Council has not yet formally accepted a piece into the City's Public Art Collection (i.e., only approval of the selection has occurred as in this case), the Council should undertake a subsequent action to accept the piece into the collection. In this case, a statement from the Commission that the final product substantially conforms to the selected design is not required by our ordinance; but as noted above, such "conformity assurance" probably would be helpful to the Council. Another concluding step that needs to be taken is execution of a contract with the artist in compliance with AMC 2.29.140 and .150. Often, the contract between the artist and the City does not require Council approval because no or few dollars are involved. According to our ordinances, however, such a contract is necessary. Going forward, in the interests of clarity, the initial motion the Council approves should incorporate explicit authorization for the City Administrator to sign a subsequent contract that meets the requirements of AMC 2.29.140 and .150. Dave CƩƚƒʹ Sandy Friend {ĻƓƷʹ Tuesday, July 17, 2018 11:41 PM ƚʹ David Lohman <david.lohman@ashland.or.us> {ǒĬƆĻĭƷʹ question for you HI Dave, I would like to confirm my understanding that once the PAC votes to recommend to the CC that a project be approved for fabrication and installation, by virtue of that CC approval no further vote is required by the PAC after the installation of the piece fo Thanks - Sandy Ashland Public Arts Commission July 20, 2018 Page 3 of 3