HomeMy WebLinkAbout2012-06-15 Public Arts MIN
Minutes
Public Art Commission
June 15, 2012
Attendance
Commissioners: Bussell, Garrington, Pugh, Friend, Seltzer (staff)
Absent
Davis
Lemhouse (Council Liaison)
Call to Order
The meeting was called to order at 8:1 5 a.m.
Guests
City Recorder Barbara Christensen and City Attorney Dave Lohman presented an overview
of Public Meeting Law and AMC 2.1 Uniform Policies and Operating Procedures for
Advisory Commissions and Boards. PAC is asked to review and provide input on:
AMC 2.10.025 Meetings and Attendance currently the code states a member
who has two or more unexcused absences in a six month period shall be
considered inactive and the position vacant. Should the language be more
flexible to allow for excused absences (leave of absence?) in a six month
period? Is the current language too restrictive?
AMC 2.10.050 Election of Officers, Secretary and Subcommittees currently
the code allows a chair to serve two consecutive terms e.g. 6 years. Should
the language be changed to reflect 2 consecutive years?
AMC 2.10.040 Quorum and Effect of Lack Thereof currently the code
defines a quorum as more than one-half the total number of authorized
members, including vacant positions. Should the language allow for a
quorum of one-half existing members?
Approval of Minutes
Minutes of the May 18 meeting were approved with amendments M/S Friend/Garrington
Minutes of the June 8 meeting were approved M/S Garrington/Friend
Timeline and Implementation of Calle Electric Boxes
The group made the following adjustments to the RFP:
To avoid possible confusion, delete reference to previous Reflections of Ashland projects
(page 1)
Painting will occur the first two weeks of September (page2)
Artist selected for the three-box project will receive $750 (page 2)
July 31 deadline for response to Calle for Artists (page 2)
August 20 Notification of Winning Entries (page 2)
September 2 Begin painting (page 2)
September 17 complete painting (page 2)
Add Josephine County (page 2)
Submission deadline July 31 (page 2)
Delete #3 submit sample of past work (page 3)
Garrington will revise the box templates and send to Seltzer to include in the RFP. Seltzer
will notify PAC once the RFP/Call for Artists is posted on-line. PAC members will “spread
the word” about the project and encourage artists to submit entries. Seltzer will notify the
electric department about the project. PAC will come up with a list of possible names to
participate as the Selection Panel. Refer to AMC 2.29.100:
B. Selection Panel. A selection panel, separate from the Public Art
Commission, consisting of art professionals and enthusiasts, residents near the
proposed site, community members, and city administrators will be chosen to
evaluate the proposals received from artists. A different selection panel shall be
chosen for each project by the Commission after the following notifications have
been made:
Invitations to potential selection panel will occur during the last two weeks of July. Selection
panel decision will occur during the first two weeks of August.
Finalize Plaza Vision Statement
PAC members approved Garrington revised Plaza Vision Statement. Seltzer will send the
statement to Covey Pardee Landscape Architects.
Criteria and Timeline for Fire Station No. 2
The group agreed each member would make an effort to evaluate each of the submissions
using the example sheet sent by Seltzer. PAC members can come to City Hall to review the
submissions, or take a few entries home for review.
Review of submissions by PAC members should be completed no later than the next regular
PAC meeting on July 20. At that meeting, PAC will “compare notes” and determine the next
steps.
Update on library Pedestal
The pedestal is completed and the sculpture is being installed. Bussell noted the next step is
the plaque.