HomeMy WebLinkAbout2022-27 Establishing Commemorative Flag and Street Pennant Program StandardsRESOLUTION NO. 2022-27
RESOLUTION ESTABLISHING COMMEMORATIVE
FLAG AND STREET PENNANT PROGRAM STANDARDS
RECITALS:
A. Whereas, the citizens of Ashland have a strong history of community engagement
in local, state and national issues; and
B. Whereas, it is appropriate for the City of Ashland to reflect its community
engagement by appropriately commemorating important individuals, events, and
social priorities; and
C. Whereas, it is important that commemorations by the City of Ashland comport with
established legal norms for the expression of governmental speech; and
D. Whereas, the City Council wishes to establish policies for use of City facility flag
poles and for street pennant displays in its public spaces, including rights of way, for
governmental speech recognized by the City of Ashland; and
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ASHLAND,
OREGON, RESOLVES AS FOLLOWS:
SECTION 1. Commemorative Flae and Street Pendant Program Standards
Established
Commemorative Flag and Street Pennant Program Standards are hereby established for the City of
Ashland as contained in this resolution.
SECTION 2. Program Overview
The intent of the City of Ashland Flag and Street Pennant Program is to commemorate
and express community values, add color and excitement to the city's streetscape,
promote the general economic interests of the community through the promotion of
cultural and seasonal activities that enhance the economic viability and overall vitality of
the community.
The display of flags, pennants or any other similar objects on city property is symbolic
and intended as an expression by the City, and therefore the City seeks to establish clear
guidelines regarding the display of flags or pennants on City facilities that is fully
intentional as to control of the message and a reflection of particular city -endorsed values
or causes.
Unless otherwise specifically provided, the use of the term "flags or pennants" will
hereafter refer to all ceremonial or commemorative or informational flags and pennants
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or banners discussed herein and the reference to either a flag, pennant or banner is a
reference to and is equally applicable to each descriptor.
SECTION 3. Program Scone & EliEibility Criteria
Eligible flags or pennants are those that, through the application process, match the
above stated overall philosophy of the Program.
Flags or pennants displayed are intended as an expression of the City's official
sentiments. The City's flagpoles and street poles are not intended to be a forum for free
expression by the public. Flags or pennants will not advertise or promote commercial
products or services, or religious, political or unofficial social viewpoints, nor promote
or advertise gambling. The City will not use its flag poles, street poles or other facilities
to sponsor the expression of a third party.
A request for a display of flags or pennants shall be supported by at least two members
of the City Council who may place it on a City Council meeting's agenda for
consideration by the Council. All requests to display flags or pennants must be listed as
a "Regular Item" on the Council agenda. Council must present requests to display flags
or pennants at least ninety (90) days prior to the date requested for their display. A
Council resolution authorizing the display of flags or pennants must be approved by a
majority vote of the City Council and will direct staff to ensure that the flags or pennants
comply with this policy as herein provided.
• With the exception of the Downtown Zone, eligible entities for requests are
limited to governmental agencies, including the Ashland School District and
Southern Oregon University or the City of Ashland, including its approved
designee's, such as the Ashland Chamber of Commerce.
• Eligible entities in the Downtown Zone include governmental agencies, as well as
recipients of Economic and Cultural Development Grants from the City of Ashland.
The City of Ashland, and no other entity, may place small pennants on pedestrian
scale light poles on the downtown plaza and may place such pennants for a term
exceeding two months.
• In addition to official holidays, "official social viewpoints" will be those associated
with or commemorative of national, state, regional or municipally recognized and
respected events, priorities, or persons.
• Permit applications by eligible entities must be submitted 60 days prior to the
requested installation date with permit review and approval completed by the City
Manager a minimum of 30 days in advance of the installation date. Exceptions may be
made to the policy concerning the approval timeline by the City Manager at his/her
discretion.
• Installation of pennants is limited to the pennant zones displayed on the City's
Pennant Placement Zone Map. The zones are associated with arterial (major) streets
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and proximity to major commercial, educational and cultural districts and are
designated as follows:
❖ Downtown Zone
❖ North Ashland Entrance Zone
❖ South Ashland Entrance Zone with Exit 14 overpass
❖ Siskiyou Educational Zone
❖ A/0 Street Zone
❖ Winburn Way Zone
SECTION 4. Flau and Pennant Content Criteria
With respect to commemorative flags alone, the following are proclaimed as official
commemorations of respected events, priorities, or persons:
• Martin Luther King, Jr. Day — U.S. National Holiday; Third Monday of January each year
• Cesar Chavez Day — U.S. national day of commemoration/observance; March 31 ' each
year
• Juneteenth — U.S. National Holiday; June 19d' each year
• Pride Month — City of Ashland commemoration/observance; month of June each year
• Indigenous Peoples Day — Oregon State and U.S. national day of
commemoration/observance; Second Monday in October each year
• Progressive Pride Day — City of Ashland commemoration/observance; TBD annually
(second Saturday in October each year)
The City Manager will identify and purchase flags for official commemorations from
funding available for such use to be flown at city facilities that are appropriate to honor the
occasion and that are generally commercially available. In the event a flag is not
commercially available, the City Manager may find reasonable alternatives.
Commemorative flags will be flown only at the following locations:
• Plaza near City Hall
• City Council Chambers/Ashland Police Department
Pennants must contain some graphic element (photo, illustration, etc.) and may not consist
of only text. Pennants may not include the following:
• Phone numbers
• Web addresses
• Directives (turn left here, etc)
• Business names/logo's
The pennant material and graphic content color palette does not include neon or other
overly bright colors. Refer to the Street Pennant Guidelines for suggestions and
recommendations for maximizing the aesthetic and communication impact of the
proposed pennants)
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SECTION 5. Pennant Installation
Street Pole Options
There are two types of poles and one other location where pennants may be installed; the
large overhead street lights (cobras) and the shorter pedestrian scale light poles
(Sternbergs) and the fence on the Exit 14 overpass. The A St/4", St Zone is limited to
small pennant installation (see pennant construction specifications for details), while all
other zones allow only large pennant installation.
Many of the larger streetlights are fitted with double horizontal brackets for pennant
installation. Others do not have the necessary brackets for hanging pennants.
Approved permit requests for pennant installation on poles without existing brackets may
include a onetime bracket purchase by the applicant and installation fee and will require 4
to 6 weeks prior to installation for ordering and installing the new brackets.
Pennant Duration
Although the city continuously reserves the right to limit the duration of any flag or
pennant display as it deems reasonable or in the city's interest, the Downtown Zone Map
contains two designated locations for short term pennant installations (less than two
months) with the remainder reserved for long term installations (greater than six months).
All other zones allow only long term installations. The Downtown Zone is also limited to
a maximum of three unique pennant messages at any time to maintain visual compatibility
throughout the zone.
The short term event permit holder is responsible for the removal and reinstallation of the
existing pennant in their approved location and any coordination required to accomplish
the task.
The City of Ashland reserves the right to exclude specific pole locations for certain
periods of time for other non -pennant City/Community Uses, such as holiday
decorations.
Installation/Removal Requirements
Installation and removal of the individual pennants are the responsibility of the permit
holder. Any contractor hired to install/remove pennants must meet the pre -qualification
requirements of the City of Ashland Public Works Dept and may be required to obtain
Oregon Department of Transportation (ODOT) lane closure permits depending on the
location and method of installation/removal.
Pennants must be removed by the applicant on or before the expiration date of the permit.
Applicants may be charged with removal costs if not removed by the date listed on the
permit and may not be eligible for future pennant installation approval.
Pennant Construction Specifications
There are two approved pennant sizes: a larger size for the overhead street lights and a
smaller size for the pedestrian scale lights. Pennant installation must be consistent with
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the street light type, i.e. a small pennant will not be approved to be installed on the large
overhead street light.
Large Pennant Size -136" in height, 48" in width, 4" pockets for connection with bracket *
• Small Pennant Size - 36" in height, 18" in width, 2" pockets for connection with bracket *
*See the City's Street Pennant Guidelines for
illustration details
All approved pennants shall be manufactured/constructed to withstand wind gust at 20lbs
per square inch using large format ink jet printing on two sides of heavy duty material
approved and listed for indoor/outdoor use. A listing of pennant manufacturers used by
previous pennant applicants will be generated and maintained by the City of Ashland for
future applicant reference.
Maintenance Standards
Pennants must at all times be maintained in a visually appealing manner, which is the
sole responsibility of the permit holder. Pennants in disrepair must be maintained,
replaced, or repaired. An individual pennant is defined as in disrepair when it is loose,
frayed, torn, fallen, discolored or faded
The City, at its discretion, may contact permit holders requesting they repair or remove
pennants that are not adequately maintained. Additionally, the City has the authority to
remove any pennants that it determines pose a safety risk to the public, with our without
prior notice, with costs of such actions being billed to the applicant.
Application Information
The Applicant must have Commercial General Liability (CGL) Insurance with
minimum limits of $500,000 per occurrence, $1,000,000 aggregate. By endorsement,
the CGL policy shall name the City of Ashland, its agents, directors, officers,
employees and volunteers as additional insureds. The additional insured endorsement
must provide primary and non-contributory coverage. A certificate of insurance with
the additional insured endorsement must be provided and approved by the City of
Ashland prior to banner installation.
An application fee of $125 is due at the time of permit application submittal and will be
refunded if the permit is not approved. The bracket purchase and installation charge (if
applicable) will be collected prior to issuance of the permit and is not required at the time
of submittal.
Permit applications are required to be submitted 60 days prior to the requested
installation date. Permit review shall be completed by the City Administrator (or
designee) within 30 days of submittal, providing the applicant time to arrange an
approved installer and obtain right of way permits if required prior to the requested
installation date.
Upon approval, the applicant will be notified by phone or e-mail and be required to sign
an agreement with the City of Ashland.
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Application Submittal Requirements
1. Complete Street Pole Pennant application (attached)
2. Certificate of liability insurance
3. Color copy/rendering of the proposed pennant graphics
4. Application Fee
Mail the completed packet or deliver to:
City of Ashland — Administration
20 East Main St
Ashland, OR 97520
Applications can also be submitted by e-mail to administration@ashland.or.us
SECTION 6. This resolution is effective upon adoption.
ADOPTED by the City Council this 6t' day of September, 2022.
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City Recorder
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SIGNED and APPROVED this 6th day of September 2022.
Tonya G aham, r,-o te—'.'. D
rn� Reviewed as to form: �
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Doug McGeary, Interim City Attorney
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