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Home My WebLink About2020-04-28 Planning PACKET ASHLAND PLANNING COMMISSION REGULAR MEETING MINUTES - Draft March 10, 2020 I. CALL TO ORDER: Chair Roger Pearce called the meeting to order at 7:01 p.m. in the Civic Center Council Chambers, 1175 East Main Street. Commissioners Present: Staff Present: Michael Dawkins Bill Molnar, Community Development Director Alan Harper Brandon Goldman, Senior Planner Haywood Norton Linda Reid, Housing Program Specialist Roger Pearce Dana Smith, Executive Assistant Lynn Thompson Absent Members: Council Liaison: Troy Brown, Jr. Stefani Seffinger, absent Kerry KenCairn II. ANNOUNCEMENTS Community Development Director Bill Molnar discussed the annual retreat. He addressed the online Revitalize Downtown survey and Restrictions on Political Campaigning for Public Employees. The Council on appeal upheld the Housing Authority of Jackson County for the Snowberry Brook Phase II project. There was no date set for the Regional Planners Network at this time other than it would occur at the end of April. The planning action for 1511 Hwy 99, PA-T3-00001, was going before the Transportation Commission in March. It would come back before the Planning Commission in April. III. AD-HOC COMMITTEE UPDATES - None IV. CONSENT AGENDA A.Approval of Minutes 1. February 11, 2020 Regular Meeting 2. February 25, 2020 Study Session Chair Pearce deemed both sets of minutes approved without exception. V. PUBLIC FORUM Huelz Gutcheon/Ashland/Spoke about electric cars. VI. UNFINISHED BUSINESS A. Approval of Findings for PA-T2-2020-00016, Kestrel Area 3. The Commission had no ex parte contact on the matter. Commission Thompson abstained. She was absent during the public hearing. Commissioner Harper/Dawkins m/s to approve the Findings for PA-T2-2020-00016, Kestrel Area 3 as presented. Voice Vote: all AYES. Motion passed. VII. DISCUSSION ITEMS A.Affordable Housing Standards and Annexation criteria. Senior Planner Brandon Goldman and Housing Program Specialist Linda Reid provided a presentation (see attached): Resale Formula Options Ashland Planning Commission March 10, 2020 Page 1 of 2 An increase in the Home Owner Association rates would not affect the price of the home. Rental Cost Formula Change (18.2.5.050.B.1) Household Asset Limitations (Net Asset Limitations Ownership affordable Housing 18.2.5.050.C.1.c) Land Use Ordinance Amendments 18.2.5.050 Base Density (18.2.5.050.G.1) Land Use Ordinance Amendments Affordable Housing Unit Equivalence Values (18.2.5.050.G.1.c&d) o Household sizes used for calculating initial Purchase Price (18.2.5.050.C) o Affordable Housing Development Timing (18.2.5.050.G.4) o Commissioner Harper did not support removing the amendment. He thought there should be a bond or timeframe to ensure affordable units would be built. Commissioner Dawkins agreed. Mr. Goldman provided background on the amendment. The developer could transfer the title with compensation only to an affordable housing provider with a deed restriction on the lot(s) to develop affordable housing. He would bring back some options for the Commission to consider. Mr. Molnar clarified it was a provision that encouraged private developers to meet the affordable housing requirement. Affordable Housing Distribution (18.2.5.050.G.5) o Affordable Housing Comparable Bedroom Number/Materials (18.2.5.050.G.6) o Term of Affordability (18.2.5.050.G.8) o Commissioner Harper wanted to recapture provisions with part of the funds from the sale going into a trust fund. Mr. Goldman would research that possibility. Ms. Reid noted there was an equity recapture formula. Annexation Density Bonus (18.2.5.050.G.8) o Annexation: Contiguous with the present city limits (18.5.8.050.C) o Chair Pearce thought the City could annex the railroad right of way. Annexation: 5-year supply of land Criteria (18.2.5.050.H.1) o Next Steps Commissioner Thompson asked about incentivizing family type housing versus two-person housing. Ms. Reid explained the only projects providing 3-bedroom units had been through mutual self-help programs. They were land trusted programs and looked at the families before determining what was needed. Phase II of Snowberry Brook would have 3- bedroom units. They were mandated by the state. Studies indicated a need for more 2-bedroom units. Incentives included the SDC deferrals, the Affordable Housing Trust Fund, Community Development Block Grant funds and land use incentive pieces. It would be up to the developer. The Housing and Human Services Commission would discuss it at one of their meetings. Staff would make refinements and prepare a draft ordinance for a future study session. They would conduct a stakeholders meeting to get their feedback and bring the draft ordinance to the City Council Study Session May 18, 2020. VIII. ADJOURNMENT Meeting adjourned 8:27 p.m. Submitted by, Dana Smith, Executive Assistant Ashland Planning Commission March 10, 2020 Page 2 of 2 2 34 56 78 910 1112 1314 “Revise the City’s annexation policies to eliminate the requirement to demonstrate lessthan a five-year supply of land. Existing policies were intended to help ensure orderlygrowth; however, this is the role of the City’s Urban Growth Boundary (UGB). Creatingobstacles to annexing land within the UGB for housing contributes to higher land costsand makes it difficult to find land for larger housing developments.” 1516 17 Planning Action PA-L-2020-00008 Ashland Planning Division – Staff Report Applicant: City of Ashland Page 1 of 6 Planning Action PA-L-2020-00008 Ashland Planning Division – Staff Report Applicant: City of Ashland Page 2 of 6 Planning Action PA-L-2020-00008 Ashland Planning Division – Staff Report Applicant: City of Ashland Page 3 of 6 Planning Action PA-L-2020-00008 Ashland Planning Division – Staff Report Applicant: City of Ashland Page 4 of 6 Planning Action PA-L-2020-00008 Ashland Planning Division – Staff Report Applicant: City of Ashland Page 5 of 6 Planning Action PA-L-2020-00008 Ashland Planning Division – Staff Report Applicant: City of Ashland Page 6 of 6 Parking Layout. Orientation of Windows. Service and Laundry Areas. Hardware. Lighting. Landscaping. 1 2 3 4 . Conservation Housing Common OpenOutdoor Recreation Space. 5 Major Recreational Facilities. Affordable Housing ZoneAllowable Density (dwelling units per acre) 6 7 Purpose. Standard. Purpose. 8 Standard. \[effective date\]. 9 10 Credit for Proximity to a Park. Pedestrian Connections. Natural Features. C Surfacing. 11 Structures. c. Natural Areas. Play Areas. Fences and Walls. Landscaping. . . Access. Walkways and Storage Space. 12 . 13 14 15 Maximum Floor Area Ratio. . Maximum Floor Area. . Height. . Lot Coverage. Building Separation. Fences. Public Street Dedications. Driveways and parking areas . Common Buildings. Carports and garage structures. Nonconforming Dwelling Units. Accessory Residential Units. Exterior Setbacks Interior Front Yard Setbacks Interior Side and Rear Yard Setbacks Dimensional Standards. Multi-Family Development Building Code Light and Glare Light and Glare Building Code Methodology for Measuring Separation Requirements Marijuana Production Marijuana Wholesale Location Drive-up Use R-1 StandardR-2R-3 R-1-10R-1-7.5R-1-5R-1-3.5 R-1 StandardR-2R-3 R-1-10R-1-7.5R-1-5R-1-3.5 R-1 StandardR-2R-3 R-1-10R-1-7.5R-1-5R-1-3.5 R-1 StandardR-2R-3 R-1-10R-1-7.5R-1-5R-1-3.5 Limits on density transfer - - - - - - - - - - Maximum On-Site Surface Parking. Street Wall Height. Upperfloor Setback. Residential Buffer Zone Permitted Uses . Permitted Subject to Special Use Standards. Conditional Uses. Prohibited Uses. Design Green Streets. Lot Frontage Requirements Common Green.Common Common , Maintenance. Security. Tree Health. Tree Structure. Species. Longevity. Variety. Size. Publicly and Commonly Owned Properties. Storm Water Treatment Facilities. New Public Access and Utilities. New Private Access and Utilities. Storm Water Treatment Facility Installation. Replacement of Nonconforming Accessory Structures in Residential Districts and Replacement of Nonconforming Structures in Non-Residential Zoning Districts and Outside Historic Districts. , Storm Water Facilities. Crime Prevention and Defensible Space Street Trees. Screening Abutting Property Lines. Screening Adjacent to Residential Building. Screening at Required Yards. Roof-mounted Equipment. Other Mechanical Equipment. Landscaping Coverage Plant Selection Screening Mulch Turf and Water Areas Fountains Turf Location Berms and Raised Beds Soil Quality. Street Function Connectivity Right-of-Way Width Improvement Width Curb and Gutter Clear Travel Lane On-Street Parking Streets Easements. Utilities. Topography and Natural Features