HomeMy WebLinkAbout2018-08-14 Planning PACKET
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ASHLAND PLANNING COMMISSION
August 14, 2018
AGENDA
I. CALL TO ORDER:
7:00 PM, Civic Center Council Chambers, 1175 E. Main Street
II. ANNOUNCEMENTS
III. AD-HOC COMMITTEE UPDATES
IV.CONSENT AGENDA
A. Approval of Minutes
1. July 10, 2018 Regular Meeting
2. July 24, 2018 Special Meeting
V. PUBLIC FORUM
VI.UNFINISHED BUSINESS
VII. TYPE II PUBLIC HEARINGS
PLANNING ACTION:
PA-T2-2018-00001
SUBJECT PROPERTY:
449 Russell Street and 459 Russell Street
APPLICANT/OWNER:
KDA Homes, LLC/Laz Ayala
DESCRIPTION:
A request for Site Design Review approval to construct a 22,469 square foot mixed-
use building on the properties located at 449 Russell Street and 459 Russell Street, Lots 1 and 2 of the Falcon
Heights Subdivision. The application proposes to modify the original subdivision approval by consolidating the
two lots into a single property. The proposed building will include a mix of office and light manufacturing space
on the ground floor. The second floor is proposed to consist of ten two-bedroom residential condominiums
ranging in size from 814 to 1,094 square feet. The application includes an Exception to the Site Development
and Design Standards because the entrances along Russell Street are placed more than 20 feet back from
the right-of-way. The space between the building entrances and the right-of-way is proposed to be an outdoor
COMPREHENSIVE PLAN DESIGNATION:ZONING:
plaza space. Employment; E-1, Detail Site Review
TAX LOT:.
Overlay; 39 1E 09AA; 2800 & 2801
VIII. OTHER BUSINESS
A. Election of Officers
IX.ADJOURNMENT
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please
contact the Community Development office at 541-488-5305 (TTY phone is 1-800-735-2900). Notification 48 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104
ADA Title 1).
B
ASHLAND PLANNING COMMISSION
MINUTES - Draft
July 10, 2018
CALL TO ORDER
Chair Roger Pearce called the meeting to order at 7:02 p.m. in the Civic Center Council Chambers, 1175 East Main Street.
Commissioners Present: Staff Present:
Troy Brown, Jr. Brandon Goldman, Senior Planner
Michael Dawkins Derek Severson, Senior Planner
Melanie Mindlin Dana Smith, Executive Assistant
Haywood Norton
Roger Pearce
Lynn Thompson
Absent Members: Council Liaison:
Dennis Slattery, absent
ANNOUNCEMENTS
Senior Planner Brandon Goldman announced that City Council would hear second reading of the Accessory Residential Unit
ordinance and first reading of the Wildfire Amendments ordinance and Prohibited Plant List resolution at their meeting July 17,
2018. A 018 was establishing minimum densities in the
Transit Triangle area.
AD-HOC COMMITTEE UPDATES
Mr. Goldman explained the System Development Charge (SDC) Review Committee met June 26, 2018 and would meet July
19, 2018. Commissioner Brown was the the Committee. The Committee was discussing
using average daily trips and Peak P.M. instead of Peak P.M. trips to establish impact on use. They would also revise the
Use categories.
CONSENT AGENDA
A.Approval of Minutes
1. June 12, 2018 Regular Meeting
2. June 26, 2018 Special Meeting
Commissioners Dawkins/Mindlin m/s to approve the minutes of the Regular meeting June 12, 2018 as amended.
DISCUSSION: On page 3, first sentence, Chair Pearce suggested replacing
would read Voice Vote: all AYES.
Motion passed 5-0.
Commissioner Thompson arrived at 7:07 p.m.
For the minutes of June 26, 2018, Chair Pearce made the following changes and clarifications:
Page 6, seventh paragraph, the next to last sentence.
Commission to preclude that the applicant violated statewide planning goals. Clarified to read,
not a basis for the Commission to determine the application violated statewide planning goals.
Page 6, last line, clarified to
Ashland Planning Commission
July 10, 2018
Page 1 of 2
Page 7 was a correction that added a space between Scott Ploss and Alan testimonies.
Page 8, under Paul Sheldonclarified the fourth sentence,
electromagnetic t to would be subject to electromagnetic
corrected the word to to read,
previously worked with Rod Newton from the Hidden Springs Wellness Center regarding a cell tower going
Page 10, last full paragraph, seventh sentence, clarified
to
Commissioners Brown/Dawkins m/s to approve the minutes of the Special Meeting June 26, 2018 as amended.
Voice Vote: Commissioners Norton, Brown, Mindlin, Pearce, and Dawkins, YES. Commissioner Thompson
abstained. Motion passed 5-0.
PUBLIC FORUM
Huelz Gutcheon/Ashland/Spoke on the effects global warming was having on ice and the magnetic north pole.
UNFINISHED BUSINESS
A. Approval of Findings for PA- 2017-01486, 1250 Ashland Street
The Commission had no ex parte regarding the matter.
Two edits were made to the Findings. On page 10, second sentence of the third paragraph, changed
to adequately conceal the WCF... The Planning Action number in
the footer was changed from PA #2018-01486 to PA #2017-01486.
Commissioners Dawkins/Brown m/s to approve the Findings for PA-2017-01486 as amended.
Voice Vote: Commissioners Norton, Brown, Mindlin, Pearce, and Dawkins, YES. Commissioner Thompson
abstained. Motion passed 5-0.
PUBLIC HEARINGS - None
DISCUSSION ITEMS
A.Planning Commission Recommendation for Wildfire Ordinance and Map Amendments
Senior Planner Brandon Goldman explained this item
Commission comment expressed concern the prohibitive plant list was a little excessive. Other comments thought they
could refine details once the ordinance was approved.
Two edits were noted. On page 1, second paragraph, second sentence, replace a duplicate with On the
same page, last sentence of the first paragraph change to
The Commission agreed to forward the recommendation to City Council.
ADJOURNMENT
Meeting adjourned at 7:28 p.m.
Submitted by,
Dana Smith, Executive Assistant
Ashland Planning Commission
July 10, 2018
Page 2 of 2
ASHLAND PLANNING COMMISSION
SPECIAL MEETING
MINUTES - Draft
July 24, 2018
CALL TO ORDER
Chair Roger Pearce called the meeting to order at 7:01 p.m. in the Civic Center Council Chambers, 1175 East Main
Street.
Commissioners Present: Staff Present:
Troy Brown, Jr. Bill Molnar, Community Development Director
Michael Dawkins Maria Harris, Planning Manager
Melanie Mindlin Brandon Goldman, Senior Planner
Haywood Norton Dana Smith, Executive Assistant
Roger Pearce
Lynn Thompson
Absent Members: Council Liaison:
Dennis Slattery, absent
ANNOUNCEMENTS
Community Director Bill Molnar explained why City Council delayed first reading of the wildfire ordinance
amendments. The first reading for the Transit Triangle would happen at the Council meeting September 18, 2018.
They would also discuss the vertical housing zones at the same meeting.
PUBLIC FORUM
Joseph Kauth/Ashland/Spoke on climate change, smog, wildfires, renewable energy and population growth.
TYPE III PUBLIC HEARINGS
A. PLANNING ACTION: PA-L-2018-00001
DESCRIPTION: An ordinance adding a new Chapter 18.3.14 Transit Triangle Overlay, a Transit
Triangle (TT) overlay map and amending chapters 18.2.1, 18.2.2, 18.2.3, 18.2.3, 18.3.12, 18.3.13,
18.4.3, 18.6.1 of the Ashland Municipal Code to implement the recommendations of the infill
strategy project for the area surrounding the bus route in the southeastern part of Ashland that
circulates on Ashland St., Tolman Creek Rd., and Siskiyou Blvd., also referred to as the transit
triangle.
Staff Report
Planning Manager Maria Harris provided a presentation on the topic (see attached). At the previous meeting, the
Commission reduced the required commercial employment on the ground floor from 50% to 35%. They also deleted
the articulation standard. The changes were included in the draft.
Staff was seeking direction from the Commission on two issues. One was regulating the dwelling unit size in the
Transit Triangle Overlay. The second was minor amendments and corrections not related directly to the Transit
Triangle.
Ashland Planning Commission
July 24, 2018
Page 1 of 4
The Commission discussed articulation. Miss Harris confirmed the Commission deleted the step back on the street
side as well. Applicants would go through the exception process. Commission comment noted the expense of doing
a step back and the potential for wasted space. It warranted more discussion.
Ms. Harris explained Fregonese and Associates did a market feasibility model that had shown an increase in the
number of smaller units was achievable. Currently it was not a requirement. Staff wanted further direction from the
Commission. There were two 2015-2017 City Council Goals that spoke to housing. One was developing housing
and businesses along the transit corridor in the interest of sustainable development. The second was building
affordable housing and workforce housing. The Transit Triangle focused on workforce housing with median income
rent levels.
If an applicant used the Transit Triangle Overlay they would be required to meet everything in the code, building
design, rental units, and building step backs. Staff contacted Fregonese and Associates regarding changes the
Commission recommended and were waiting for a response. If the Commission wanted further research done staff
would look at combinations of units and square footage.
Minor amendments and corrections included:
Maximum Permitted Floor Area (MPFA)
Staff added language that showed up in a couple sections of the code that applied to residential zones. It was there
prior to 2015 and applied only to residential zones.
Residential Dwellings in C-1 and E-1
Staff re-added a sentence inadvertently dropped regarding having 65% of the ground floor non-residential permitted
in special permit uses. They changed the language to be consistent with multiple buildings in the Transit Triangle.
Definition of Floor Area
The definition was adjusted to be more specific in terms of how it was measured using floor area ratio.
Definition of Story
Staff added clarification to the definition.
Questions of Staff
Commissioner Thompson suggested changing the last sentence in 18.3.14.040(C)(1)(a)
to and and throughout the code as needed.
Ms. Harris addressed Section 18.3.14.060(A)(1) that allowed more flexibility to the step back regarding a
basement on a slope. The backside of a building going down the slope could add 8-10 feet. It would be like
another story in the back but could still qualify as a basement if more than half was underground. A
basement of any size was 12 feet or more if exposed and was not considered a story.
Commissioner Norton asked about the exception category regarding density. Ms. Harris explained rather
than deviating from minimum density the code directed them to the exception process and not a variance.
Chair Pearce inquired about deleting the 10% affordable housing requirement. Ms. Harris responded it was
recommendations. She would add it to the minor issue list.
Public Testimony
John Fields/Ashland/Explained why he did not support the step back. Parking limited the number of units
because it would require approximately 300 square feet per parking space.
Ashland Planning Commission
July 24, 2018
Page 2 of 4
Gil Livni/Ashland/Agreed with Mr. Fields testimony. He spoke against step backs and explained they were
mostly in hot weather countries. Decks were difficult to build and they often leaked.
Deliberation
The Commission discussed regulating step backs or using articulation only. Some thought the step backs
were fine. Other comments noted there was no real input from the development community on step backs.
Each unit required parking, bike parking, storage and trash. It made development tight but doable.
There was concern that now unit size had decreased there was no information on feasibility. One thought
the requirement was getting too specific and questioned if it was sustainable. A mix of housing might be
more sustainable.
Some wanted to defer to the developer and allow them to build what they wanted using floor area ratio
(FAR). Rent was questioned on who could afford $1,200 for a 500 to 600 square foot unit. Other
Commissioners were not convinced it would work. One comment thought the Commission was second
guessing hired consultants and suggested doing a new study if that were the case.
Ms. Harris clarified if someone wanted a straight façade instead of step backs, it would be an exception.
The Commission further discussed mandating size. The overlay required that 75% of the units be 800 sq. ft.
or less. Alternately, a developer could build what they wanted without the overlay. One comment was more
in favor of getting rid of the step back than mandating unit size.
Mr. Molnar explained Fregonese and Associates had previously stated the step back added cost. Given the
scope of the project, they had to look at another level of detail in terms of looking at specific buildings. The
model was based on four story buildings. It was not uncommon to see minimum density requirements along
transit routes and corridors. Currently it was 30 units an acre. However, staff was not advocating requiring
thirty units per acre. Developments were getting smaller. It would probably be in the third of an acre range.
The Commission discussed rental versus owning. Some thought requiring rentals would finish projects.
Condominiums could be purchased then rented. Support for rentals noted the housing needs analysis
clearly stated the need for more. It would not help to build something the city did not need. Other
comments did not see rental housing being built with the current market. Building smaller condominiums
was a possibility.
Staff clarified the tax rebates associated with the Transit Triangle Overlay would be a separate policy issue
for Council and was not in the ordinance.
Commission comment noted rental housing cut off a large sector of the financing market and was difficult to
finance. Chair Pearce suggested informing Council this was a recommendation to encourage rental
housing and provide them with the pros and cons.
The Commission agreed to keep the draft ordinance as it was written and forward their concerns regarding
rental housing to Council. The step backs would remain unaltered with a caveat.
Staff would work with Fregonese and Associates on a feasible standard for density and number of units.
The Overlay would use the current maximum density as a minimum density. There was no cap on the
maximum other than FAR and the building code.
Staff would come back with more information and a draft planning report at the study session in August.
Ashland Planning Commission
July 24, 2018
Page 3 of 4
Commissioners Brown/Dawkins m/s that the ordinance retained the rental requirements. It would be
forwarded to Council with cautionary language that included the debate on financing and being too narrow.
The step back would remain the same with the caveats. For the base
density for the current zoning would be the minimum density in the Transit Triangle Overlay option.
Voice Vote: ALL AYES. Motion passed 6-0.
A.Regional Plan: Ashland Housing Strategies
Item was postponed to a future meeting.
ADJOURNMENT
Meeting adjourned at 8:53 p.m.
Submitted by,
Dana Smith, Executive Assistant
Ashland Planning Commission
July 24, 2018
Page 4 of 4
InfillStrategyΑTransitTriangle
OrdinanceAmendments
TransitTriangle Overlay
June 12, 2018 Recap
Public Hearing
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Recommended Approval
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Reduce required commercial and employment on ground floor from
50 to 35%
Remove alternate articulation standard
Issues for Further Discussion
Regulating Dwelling Unit Size in Transit Triangle
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Overlay
Minor Amendments and Corrections
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2015-2017 City Council Goals and Objectives
Minimum Density & Maximum Unit Size
MinimumDensity
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C-1 and E-1: 1 dwellingunit per 750 square feet of lot area
R-2and R-3: 1 dwelling unit per 1,000 square feet of lot area
Maximum Dwelling Unit Size
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75% ofdwelling units required to be 800 square feet or less
Minor Amendments and Corrections
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MaximumPermitted Floor Area (MPFA)
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Residential DwellingsIn C-1 and E-1
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Definition of Floor Area
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Definitionof Story
Next Steps
Sept 18
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City Council Public Hearing
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