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Home My WebLink AboutVista_373_PA-T1-2024-00224S H L A N mu"' March 5, 2024 Notice of Final Decision On March 5, 2024, the Community Development Director approved the request for the following: Planning Action: PA -T1-2024-00224 Subject Property: 373 Vista St. Applicant: David Owen/Rogue Planning & Development Description: The request is for a Conditional Use Permit and Site Review approval to operate a Traveler's Accommodation at 373 and 377 Vista Street within the basement level, accessory residential dwelling unit. COMPREHENSIVE PLAN DESIGNATION: R-2; ZONING: Multi Family Residential; ASSESSOR'S MAP: 39 lE 09 BD; TAX LOT: 10800. The Community Development Director's decision becomes final and is effective on the 12t1i day after the Notice of Final Decision is mailed. Approval is valid for a period of 18 months and all conditions of approval identified on the attached Findings are required to be met prior to project completion. The application, all associated documents and evidence submitted, and the applicable criteria are available for review at the Ashland Community Development Department, located at 51 Winburn Way. Copies of file documents can be requested and are charged based on the City of Ashland copy fee schedule. Prior to the final decision date, anyone who was mailed this Notice of Final Decision may request a reconsideration of the action as set forth in the Ashland Land Use Ordinance (ALUO) 18.5.1.050(F) and/or file an appeal to the Ashland Planning Commission as provided in ALUO 18.5.1.050(G). The ALUO sections covering reconsideration and appeal procedures are attached. The appeal may not be made directly to the Oregon Land Use Board of Appeals. If you have any questions regarding this decision, please contact Veronica Allen in the Community Development Department at (541) 488-5305. cc: Parties of record and property owners within 200 ft COMMUNITY DEVELOPMENT DEPARTMENT 51 Winburn Way Tel: 541.488.5305 Ashland, Oregon 97520 Fax: 541.552.2050 ashland.or.us TTY; 800.735.2900 ASHLAND PLANNING DEPARTMENT PLANNING ACTION: PA -T1-2024-00224 SUBJECT PROPERTY: 373 and 377 Vista Street APPLICANT/OWNER: David Owen/Rogue Planning & Development DESCRIPTION: The request is for a Conditional Use Permit and Site Review approval to operate a two -unit Traveler's Accommodation at 373 and 377 Vista Street consisting of a single guest unit within the basement level, accessory residential dwelling unit and an owner's units within the house. COMPREHENSIVE PLAN DESIGNATION: Multi -Family Residential; ZONING: R-2; MAP: 39 IE 09 BD; TAX LOT: 410800 SUBMITTAL DATE: January 24, 2024 DEEMED COMPLETE DATE: February 16, 2024 STAFF APPROVAL DATE: March 5, 2024 DEADLINE TO APPEAL (4:30 p.m.): March 17, 2024 FINAL DECISION DATE: March 18, 2024 APPROVAL EXPIRATION DATE: September 18, 2025 DECISION Subject Property The subject parcel is accessed from Vista Street. The lot is approximately 5,663 square feet and generally rectangular in shape. The lot and immediate surrounding properties are zoned R-2, multiple family residential and R-1-7.5 single family residential. There are no street improvements in front of the subject property on Vista Street. Gresham Street is about 125 feet east of the subject property with some street improvements such as paving, curb, and sidewalks. The proposal requires Site Design Review and a Conditional Use Permit with Special Use Standards to operate a one -unit travelers' accommodation on the bottom floor of the residence. According to Jackson County records, the residence is 2,068 square feet. The existing accessory residential unit (ARU) is 483 square feet. Both residences are served by city facilities including water, sewer, gas, and electric services. No changes to the structure or site are proposed, therefore, limited Site Design Review standards apply to this proposal. Conditional Use Permit & Special Use Standards The application is required to meet the special use standards for a Travelers' Accommodation in AMC 18,2.3.220 and the approval criteria for a Conditional Use Permit in AMC 18.5.4. Travelers' Accommodation is an allowed use in the R-2 zone provided the following standards are met: PA -TI -2024-00224 373 and 377 Vista StreetAnc Page I • That the property is located within 200 feet of a boulevard, avenue or neighborhood collector. The property is shown to be within about 125 feet of Gresham Street, fulfilling this requirement. • The property on which the Travelers' Accommodation is sited must be the primary residence of the business owner. The application states that the applicant is the property owner and business owner and currently resides and will continue residing in the home at 373 Vista Street and will obtain all required licensing and permitting for operating a Travelers' Accommodation. • The primary residence must be at least 20 years old. Jackson County assessor data shows that the house was built around 1910, thus it meets this requirement. • The allowed number of units is determined by dividing the total square footage of the lot by 1,800 square -feet (e.g. 5662/1800 = 3.14). This property would allow a total of 3 units. The applicant has proposed only a single guest unit in addition to the owner's unit as a Travelers' Accommodation. • Each unit must have 400 square -feet of gross interior floor space. The ARU is 483 square feet, meeting this standard. With regard to parking, staff notes that OAR 660-012-0440(3), adopted as part of the Climate - Friendly & Equitable Communities (CFEC) Rulemaking, imposed significant limitations on cities' abilities to enforce minimum off-street parking requirements. In response to the requirements of the CFEC rules, the City of Ashland adopted Ordinance #3229 which eliminated minimum off- street ffstreet parking requirements city-wide effective January 19, 2024. Site Design Review The application states that the proposal does not include any modifications to the existing landscaping or structures. Staff conducted a site visit on February 27, 2024, to review the existing landscaping. The front yard includes some landscaping features such as paved walkways and patio, a block wall for screening, and a few plantings with drip irrigation. Staff has included as a condition of approval that prior to issuance of the business license and operation of the Travelers' PA -T1-2024-00224 373 and 377 Vista Street.ljnc Page 2 Accommodation a landscaping plan must be submitted and approved by the Planning Department. The landscaping plan should focus on the front yard and include an irrigation plan. As stated during the preapplication conference, the intent is to take care of any deferred landscape maintenance with a focus on implementing and maintaining the front yard for a commercial use in a residential zone. A variety of deciduous and evergreen trees, shrubs, herbaceous flowering plants and groundcovers should be included in the plan with one street tree per 30 feet of street frontage. The lot is 56 lineal feet; therefore, one or two trees would meet requirements. Plants selected should be appropriate to the local climate, exposure, and water availability. See City of Ashland Street Tree Guide (littps://www.ashland.or.us/Files/Street%2OTree%20Guide.12df) for reference to selecting suitable street trees. The application provides plans that show the location of parking, and states that the existing parking space within the driveway will continue to be used as it has for decades. The homeowner will park in the driveway and guests will park on the street. No additional parking is proposed. Staff notes that there are no parking requirements (see above) and that the two off-street parking spaces shown on the submitted plan exceed current ordinances and regulations for off-street parking. The application states that there is an existing trash and recycling area, and an existing bicycle parking space available adjacent to the unit that was required when the accessory residential unit was permitted and constructed. Bicycle parking shall meet the Bicycle Parking Design Standards as outlined in AMC 18.4.3.070.1. The proposal does not include any modifications to these existing amenities. A condition of approval has been included below to ensure that bicycle parking meets current ordinance standards. The property is within the Hargadine Historic District. According to the application, there are no changes or exterior modifications to the proposed structure to provide for the Travelers' Accommodation. The property is currently served by adequate City of Ashland facilities for water, sanitary sewer, storm drainage, and electricity services. In staff's assessment, the proposal will not have greater impacts or cause adverse impacts on the architectural compatibility, air quality, generation of traffic, noise, light and glare, or on the development of adjacent properties than the prior use of the property. In addition, according to the application, the 483 square foot unit was constructed with fire separation walls and includes a fire suppression system. The application complies with all of the applicable provisions of the R-2 zoning district, the Special Use Standards AMC 18.2.3.220; the Conditional Use Permit approval criteria AMC 18.5.4.050; and Site Design Review approval criteria AMC 18.5.2.050. With compliance with the conditions of approval no exceptions to site development standards are needed. In accordance with the Land Use Ordinance, Notice of Complete Application (HOCA) was mailed to all surrounding properties within 200 feet of the subject property, as well as a physical notice posted along the frontage. After the mailing of the NOCA, no public comment received either in favor or opposition. The applicant has submitted a burden of proof document showing that they meet the criteria of approval for a Conditional Use Permit, and the proposed use is in conformance with the zoning district requirements as well as the special use standards. PA -TI -2024-00224 373 and 377 Vista Street./jnc Page 3 The approval criteria for a Travelers' Accommodation are detailed in AMC 18.2.3.220 as follows: Where travelers' accommodations and accessory travelers' accommodations are allowed, they require a Conditional Permit under chapter 18.5.4, are subject to Site Design Review under chapter 18.5.2, and shall meet the following requirements. Because the property is fully developed and there are no site changes proposed or required we do not address the Site Design Review critieria. A. Travelers' Accommodations and Accessory Travelers' Accommodations. Travelers' accommodations and accessory travelers' accommodations shall meet all of the following requirements. 1. An accommodation must meet all applicable building, fire, and related safety codes at all times and must be inspected by the Fire Department before occupancy following approval of a Conditional Use Permit and periodically thereafter pursuant to AMC 15.28. 2. The business -owner of a travelers' accommodation or the property owner of an accessory travelers' accommodation must maintain a City business license and pay all transient occupancy tax in accordance with AMC 4.24 and AMC 6.04 as required. 3. Advertising for an accommodation must include the City planning action number assigned to the land use approval. 4. Offering the availability of residential property for use as an accommodation without a valid Conditional Use Permit approval, current business license and transient occupancy tax registration is prohibited and shall be subject to enforcement procedures. B. Travelers' Accommodations. In addition to the standards described above in section 18.23.220.A, travelers' accommodations shall meet all of the following requirements. 1. The property is located within 200 feet of a boulevard, avenue, or neighborhood collector as identified on the Street Dedication Map in the Comprehensive Plan. Distances to the property from a boulevard, avenue, or neighborhood collector shall be measured via a public street or public alley to a lot line. 2. During operation of a travelers' accommodation, the property on which the travelers' accommodation is sited must be the primary residence of the business - owner. "Business -owner" shall be defined as a person or persons who own the property and accommodation outright; or who have entered into a lease agreement with the -property owner(s) allowing for the operation of the accommodation. Such lease agreement must specifically state that the property owner is not involved in the day-to-day operation or financial management of the accommodation and that the business -owner has actual ownership of the business and is wholly responsible for all operations associated with the accommodation and has actual ownership of the business. 3. The primary residence on the site must be at least 20 years old. The primary residence may be altered and adapted for travelers' accommodation use, including expansion of floor area. Additional structures may be allowed to accommodate additional units but must be in conformance with all setback and lot coverage standards of the underlying zone. PA -T1-2024-00224 373 and 377 Vista 8treetAne Page 4 4. The number of travelers' accommodation units allowed shall be determined by the following criteria. a. The total number of units, including the business -owner's unit, shall be determined by dividing the total square footage of the lot by 1,800 square feet. Contiguous lots under the same ownership may be combined to increase lot area and the number of units, but not in excess of the maximum established by this ordinance. The maximum number of accommodation units shall not exceed nine per approved traveler's accommodation with primary lot frontage on boulevard streets. For travelers' accommodation without primary lot frontage on a designated boulevard, but within 200 feet of a boulevard, avenue, or neighborhood collector street, the maximum number of units shall be seven. Street designations shall be as determined by the Street Dedication Map in the Comprehensive Plan. Distances to the property from a boulevard, avenue, or neighborhood collector shall be measured via a public street or public alley to a lot line. b. Excluding the business -owner's unit and the area of the structure it will occupy, there must be at least 400 square feet of gross interior floor space remaining per unit. 5. Each accommodation must have one off-street parking space and the business - owner's unit must have two parking spaces. All parking spaces shall be in conformance with chapter 18.4.3. 6. Only one ground or wall sign, constructed of a non -plastic material, non -interior illuminated, and a maximum of six square feet total surface area is allowed. Any exterior illumination of signage shall be installed such that it does not directly illuminate any residential structures adjacent or nearby the travelers' accommodation in accordance with subsection 18.4.4.050.C.1. 7. An annual inspection by the Jackson County Health Department shall be conducted as required by the laws of Jackson County or the State of Oregon. 8. Transfer of business -ownership of a travelers' accommodation shall be subject to all requirements of this section and conform with the criteria of this section. Any further modifications beyond the existing approval shall be in conformance with all requirements of this section. A Conditional Use Permit shall be granted if the approval authority finds that the application meets all of the following criteria, or can be made to conform through the imposition of conditions as provided in AMC 18.5.4.050. 1. That the use would be in conformance with all standards within the zoning district in which the use is proposed to be located, and in conformance with relevant Comprehensive plan policies that are not implemented by any City, State, or Federal law or program. 2. That adequate capacity of City facilities for water, sewer, electricity, urban storm drainage, paved access to and throughout the development, and adequate transportation can and will be provided to the subject property. 3. That the conditional use will have no greater adverse material effect on the livability of the impact area when compared to the development of the subject lot with the target use of the zone, pursuant with subsection 18.5.4.050.A.5, below. When evaluating the effect PA -TI -2024-00224 373 and 377 Vista StreetAne Page 5 of the proposed use on the impact area, the following factors of livability of the impact area shall be considered in relation to the target use of the zone. a. Similarity in scale, bulk, and coverage. b. Generation of traffic and effects on surrounding streets. Increases in pedestrian, bicycle, and mass transit use are considered beneficial regardless of capacity of facilities. C. Architectural compatibility with the impact area. d. Air quality, including the generation of dust, odors, or other environmental pollutants. e. Generation of noise, light, and glare. f. The development of adjacent properties as envisioned in the Comprehensive Plan. g. Other factors found to be relevant by the approval authority for review of the proposed use. 4. A conditional use permit shall not allow a use that is prohibited or one that is not permitted pursuant to this ordinance. 5. For the purposes of reviewing conditional use permit applications for conformity with the approval criteria of this subsection, the target uses of each zone are as follows. C. R-2 and R-3. Residential use complying with all ordinance requirements, developed at the density permitted by chapter 18.2.5 Standards for Residential Zones. The application with the attached conditions complies with applicable ordinances and meets all required criteria. Planning Action #PA -T1-2024-00224 is approved with the following conditions. Further, if any one or more of the following conditions are found to be invalid for any reason whatsoever, then Planning Action #PA -T 1 -2024-0 0224 is denied. The following conditions are attached to the approval: 1) That the Travelers' Accommodation shall meet all applicable building, fire, and related safety codes at all times, and shall be inspected by the Fire Department before commencing operations and periodically thereafter pursuant to Ashland Municipal Code 15.28. 2) That an annual inspection by the Jackson County Health Department shall be conducted as required by the laws of Jackson County or the State of Oregon. 3) That the applicants shall obtain and maintain a city business license and register for and pay all transient occupancy tax as required in AMC 4.24 and AMC 6.04 prior to the operation of the Travelers' Accommodation. 4) Prior to issuance of the business license and operation of the Travelers' Accommodation a landscaping plan must be submitted and approved by the Planning Department. The landscaping plan should focus on the front yard and include an irrigation plan. 5) That the applicant shall obtain a sign permit prior to the installation of any signage on the site. Signage shall be subject to the requirements of the Sign Regulations found in AMC 18.4.7. PA -T1-2024-00224 373 and 377 Vista Street.ljnc Page 6 6) That only one wall or ground sign is permitted on site in conjunction with the Traveler's Accommodation. The sign shall be constructed out of a non -plastic material, shall not be internally illuminated, and shall have a maximum sign area of six square feet and a maximum overall height of five feet. Any exterior illumination shall not direct light on to any adjacent residential uses. A sign permit demonstrating compliance with these conditions and with the regulations in the AMC section 18.2.3.220.F and chapter 18.4.7 shall be obtained prior to the placement of any signage on the property. 7) That bicycle parking shall meet the Bicycle Parking Design Standards as outlined in AMC section 18.4.3.070.1. 8) That the subject property shall remain the primary residence of the applicants as business -owners, and evidence of primary residence (i.e. valid Oregon Drivers Licenses or Identification Card reflecting this address) shall be provided for the review of the Staff Advisor prior to the issuance of a business license as required in AMC section 18.2.3.220.A. 9) That any advertisement for the Travelers' Accommodation unit must include the City of Ashland Planning Action number (PA -T1-2024-00224) assigned to this city land use approval. 10) That a transfer of business -ownership of the Travelers' Accommodation shall be subject to all requirements of this section and conform to the criteria of this section. If any changes under a transfer of business -ownership do not comply with the Land Use Ordinance, a new Conditional Use Permit and/or other planning actions may be required as determined by Planning Staff. Y42o� 3 Bran on Goldman, ComniunitjIDevelopment Director Date Department of Community Development PA -Tl -2024-00224 373 and 377 Vista Street./jnc Page 7 AFFIDAVIT OF MAILING STATE OF OREGON County of .Jackson The undersigned being first duly sworn states that: 1. I am employed by the City of Ashland, 20 East Main Street, Ashland, Oregon 97520, in the Community Development Department. 2. On March 5, 2024 1 caused to be mailed, by regular mail, in a sealed envelope with postage fully prepaid, a copy of the attached planning action notice to each person listed on the attached mailing list at such addresses as set forth on this list under each person's name for Planning Action #PA -T1-2024-00224, 373 Vista Street. NichaeCSuCCivan Signature of Employee Gtcmm-devlplanninfflanning AdonsWAs by SUeefiVAVislakVisla_373 3771'fista 373_PA T1-2024-002241NodclogV4ODkVcsla_373_PA-T1-202"0224_140Q_ Affidavit o(Mai ing.docx 31512024 PA -T1-2024-00224 391 E09BDID500 ASHCRAFT SANTINA 71 GRESHAM ST ASHLAND, OR 97520 PA -T1-2024-00224 391 E09BD9900 BLAKE ARCHIE EIGEORGI S 8 BEACH AVE ASHLAND, OR 97520 PA -T1-2024-00224 391 E09BDI 0300 DAKIN SAMUEL D TRUSTEE ET AL PO BOX 1893 SANTA ROSA, CA 95402 PA -T1-2024-00224 391E09BD9600 GRIFFTHS DAVID/KAREN 348 HARGADINE ST ASHLAND, OR 97520 PA -T1-2024-00224 391 E09BD10200 HILLMAN ADRIENNE L 41 GRESHAM ST ASHLAND, OR 97520 PA -T1-2024-00224 391 E09BD14800 KNOPPOW WILLIAM 445 WILSON RD ASHLAND, OR 97520 PA -T1-2024-00224 391 E09BD10800 OWEN MICHAEL DAVID 373 VISTA ST ASHLAND, OR 97520 PA -T1-2024-00224 391 E09BD10100 PILOT ROCK PEAK LLC CIO 317 HOWARD ST MEDFORD, OR 97504 PA -T1-2024-00224 391 E09BD8700 REYNOLDS PHYLLIS B TRUSTEE ET 64 GRESHAM ST ASHLAND, OR 97520 laad 45e3 assaipe,p sajjanbtj� PA -T1-2024-00224 391E09BD14500 BARTH RICHARD M TRUSTEE 91 GRESHAM ST ASHLAND, OR 97520 PA -T1-2024-00224 391 E09BD11400 CAUGHEY AARON 1003 TERRACE DR LAKE OSWEGO, OR 97034 PA -T1-2024-00224 391 E09BD10000 DE GROOT LARRY DEVIN 425 ENA RD APT 504A HONOLULU, HI 96815 PA -T1-2024-00224 391 E09BD9300 HARBOR ISLES KLAMATH LLC 23362 WAYFARER CT AUBURN, CA 95602 PA -T1-2024-00224 391 E09BD9700 HOLT REBECCA L 4 BEACH AVE ASHLAND, OR 97520 PA -T1-2024-00224 391 E09CA8100 LEDBETTER PROPERTIES LLC 112 NUTLEYY ST ASHLAND, OR 97520 r' E PA-T1-2024-00224391E09BD11000 PACIFIC RENTAL PROPERTIES LLC 800 ELLENDALE DR MEDFORD, OR 97504 PA -Tl -2024-00224391E09BD9400 PRESTON JOHN RIKATHLEEN M 128 COMPASS POINT DR MADISON, AL 35758 PA -T1-2024-00224 ROGUE PLANNING & DEVELOPMENT 1314-B CENTER DR, PMB #457 MEDFORD, OR 97501 PA -T1-2024-00224 391 E09BD 14200 BIERMANN ROBIN TRUSTEE ET AL 400 ALLISON ST ASHLAND, OR 97520 PA -T1-2024-00224 391 E09BD9200 CUTLER STEVEN AIPATRICIA J 31 GRESHAM ST ASHLAND, OR 97520 PA -T1-2024-00224 391 E09BD9500 EPSTEIN FRED TRUSTEE ET AL 364 HARGADINE ST ASHLAND; OR 97520 PA -T1-2024-00224 391 E09BD9390 HARBOR ISLES KLAMATH LLC 11 BEACH AVE ASHLAND, OR 97520 PA -T1-2024-00224 391 E09BD8900 KASKA PATRICE 48 GRESHAM ST ASHLAND, OR 97520 PA -T1-2024-00224 391 E09BD11500 MURPHREE ROSEMARY F TRUSTEE E 1105 TALBOT AVE ALBANY, CA 94706 PA -T1-2024-00224 391E09BD10400 PATERSON THOMAS G TRUSTEE SR 63 GRESHAM ST ASHLAND, OR 97520 PA -T1-2024-00224 391 E09BD11300 RAVENWOOD TOWNHOMES OWNERS PO BOX 518 j ASHLAND, OR 97520 PA -T1-2024-00224 391 E09BD8800 ROLAND RAYMIE TRUSTEE ET AL 65 FREEDOM LN N PETALUMA, CA 94952 PA -T1-2024-00224 391 E09BD10401 PA -T1-202400224 391 E09BD9800 i PA -T1-2024-00224 391 E09BD14900 SCHOFIELD MARY J & LOCKHART A WILSON COURTNEY/CANNING PETER i WOLF STEPHEN RMOLF JANET S 1003 E STRAWBERRY LN 915 OAK ST € 342 VISTA ST BOISE, ID 83712 ASHLAND, OR 97520 ASHLAND, OR 97520 1`09.L5 aiejdujal Ajand asn i a6133 do-dOd Dsodv.o 01 atop FAI10 puO d ' sa e dwD iLi0n•A16Ae 01o s a ssa.i as € 09 LS Ad3AV PA-T1-2024-00224391E09BD9100 PA-T1-2024-00224391E09BD10900 WRIGHT VINCENT ZANOTTO RAYMOND M 25 GRESHAM ST PO BOX 549 ASHLAND, OR 97520 SANTA ROSA, CA 95402 373-377 Vista NOD j 03/05/24 i 32 i h[*]1043 4107 y_1 Q ;j 4 C«] -f d Eel Z.. PLANNING ACTION: PA -T1-2024-00224 SUBJECT PROPERTY: 373 Vista St, OWNERIAPPLICANT: David Owen/Rogue Planning & Development DESCRIPTION: The request is for a Conditional Use Permit and Site Review approval to operate a Traveler's Accommodation at 373 and 377 Vista Street within the basement level, accessory residential dwelling unit. COMPREHENSIVE PLAN DESIGNATION: R-2; ZONING: Multi Family Residential; ASSESSOR'S MAP: 39 1E 09 BD; TAX LOT: 10800. NOTICE OF COMPLETE APPLICATION: February 16, 2024 DEADLINE FOR SUBMISSION OF WRITTEN COMMENTS: March 1, 2024 y tT i r #iAN-, lkClPJ l- 57 � COMMUNITY DEVELOPMENT DEPARTMENT 53 Winburn Way TeL 541.488.5305 Ashland, Oregon 97520 Fax: 541.552,2050 ashland.or.us TTY: 800.735.2900 f r` l _. �i S f K c '; •-._�'{ti ... ._ a kshlanJ Uhrar (3 .Gi.yy f f. f * S Vi M W lip,S. ik 0R e F J COMMUNITY DEVELOPMENT DEPARTMENT 53 Winburn Way TeL 541.488.5305 Ashland, Oregon 97520 Fax: 541.552,2050 ashland.or.us TTY: 800.735.2900 �i S K c '; L+181 A ..T a * 1 lip,S. 3 J y7, LLL a� LL P��hRI :.=7 COMMUNITY DEVELOPMENT DEPARTMENT 53 Winburn Way TeL 541.488.5305 Ashland, Oregon 97520 Fax: 541.552,2050 ashland.or.us TTY: 800.735.2900 5r C IT Y OF er, H L A N'D The Ashland Planning Division Staff has received a complete application for the property noted on Page 1 of this notice. A copy of the application, including all documents, evidence and applicable criteria are available online at "What's Happening in my City" at https:Ilgis. ash land. or. usldevelopmentproposalsl. Copies of application materials will be provided at reasonable cost, if requested. Application materials may be requested to be reviewed in-person at the Ashland Community Development & Engineering Services Building, 51 Winburn Way, via a pre -arranged appointment by calling (541) 488-5305 or emailing planningCa)ashland. or. us. Any affected property owner or resident has a right to submit written comments within the 14 -day comment period to planningQashland.or.us or to the City of Ashland Planning Division, 51 Winburn Way, Ashland, Oregon 97520 prior to 4:30 p.m. on the deadline date shown on Page 1. Ashland Planning Division Staff determine if a land use application is complete within 30 days of submittal. Upon determination of completeness, a notice is sent to surrounding properties within 200 feet of the property submitting the application. After the comment period and not more than 45 days from the application being deemed complete, the Planning Division Staff shall make a final decision on the application. A notice of decision is mailed to the same properties within 5 days of decision. An appeal to the Planning Commission of the Planning Division Staff's decision must be made in writing to the Ashland Planning Division within 12 days from the date of the mailing of final decision. (AMC 18.5.1.050.G) The ordinance criteria applicable to this application are attached to this notice. Oregon law states that failure to raise an objection concerning this application, by letter, or failure to provide sufficient specificity to afford the decision maker an opportunity to respond to the issue, precludes your right of appeal to the Land Use Board of Appeals (LUBA) on that issue. Failure to specify which ordinance criterion the objection is based on also precludes your right of appeal to LUBA on that criterion. Failure of the applicant to raise constitutional or other issues relating to proposed conditions of approval with sufficient specificity to allow this Department to respond to the issue precludes an action for damages in circuit court. If you have questions or comments concerning this request, please feel free to contact Veronica Allen at #541-552-2042 or Veronica.Allen(d)ashland. or. us In compliance with the American with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Administrator's office at 541-488-6002 (TTY phone number 1-800-735-2900). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting. (28 CFR 35.102.-35.104 ADA Title 1). CONDITIONAL USE PERMITS See htt s:/iashiand.munici al.codes/LandUse118.5.4.050 A Conditional Use Permit shall be granted if the approval authority finds that the application meets all of the following criteria, or can be made to conform through the imposition of conditions. 1. That the use would be in conformance with all standards within the zoning district in which the use is proposed to be located, and in conformance with relevant Comprehensive plan policies that are not implemented by any City, State, or Federal law or program. 2. That adequate capacity of City facilities for water, sewer, electricity, urban storm drainage, paved access to and throughout the development, and adequate transportation can and will be provided to the subject property. 3. That the conditional use will have no greater adverse material effect on the livability of the impact area when compared to the development of the subject lot with the target use of the zone, pursuant with subsection 18.5.4.050.A.5, below. When evaluating the effect of the proposed use on the impact area, the following factors of livability of the impact area shall be considered in relation to the target use of the zone, a. Similarity in scale, bulk, and coverage. b. Generation of traffic and effects on surrounding streets. Increases in pedestrian, bicycle, and mass transit use are considered beneficial regardless of capacity of facilities. C. Architectural compatibility with the impact area, d. Air quality, including the generation of dust, odors, or other environmental pollutants. e. Generation of noise, light, and glare. f. The development of adjacent properties as envisioned in the Comprehensive Plan. g. Other factors found to be relevant by the approval authority for review of the proposed use. COMMUNITY DEVELOPMENT DEPARTMENT ` 51 Winburn way Tel: 541.488.5305 Ashland, Oregon 97520 Fax: 541.552.2050 ashland.or.us TTY: 8011.735,2900 ASFILAND 4. A conditional use permit shall not allow a use that is prohibited or one that is not permitted pursuant to this ordinance. 5. For the purposes of reviewing conditional use permit applications for conformity with the approval criteria of this subsection, the target uses of each zone are as follows. a. WR and RR. Residential use complying with all ordinance requirements, developed at the density permitted by chapter 18.2.5 Standards for Residential Zones. b. R-1. Residential use complying with all ordinance requirements, developed at the density permitted by chapter 18.2.5 Standards for Residential Zones. C. R-2 and R-3. Residential use complying with all ordinance requirements, developed at the density permitted by chapter 18.2.5 Standards for Residential Zones. d. C-1. The general retail commercial uses listed in chapter 18.2.2 Base Zones and Allowed Uses, developed at an intensity of 0.35 floor to area ratio, complying with all ordinance requirements; and within the Detailed Site Review overlay, at an intensity of 0.50 floor to area ratio, complying with all ordinance requirements. e. C -1-D. The general retail commercial uses listed in chapter 18.2.2 Base Zones and Allowed Uses, developed at an intensity of 1.00 gross floor to area ratio, complying with all ordinance requirements. f. E-1. The general office uses listed in chapter 18.2.2 Base Zones and Allowed Uses, developed at an intensity of 0.35 floor to area ratio, complying with all ordinance requirements; and within the Detailed Site Review overlay, at an intensity of 0.50 floor to area ratio, complying with all ordinance requirements. g, M-1. The general light industrial uses listed in chapter 18.2.2 Base Zones and Allowed Uses, complying with all ordinance requirements. h. CM -C1. The general light industrial uses listed in chapter 18.3.2 Croman Mill District, developed at an intensity of 0.50 gross floor to area ratio, complying with all ordinance requirements. i. CM -OE and CM -MU. The general office uses listed in chapter 18.3.2 Croman Mill District, developed at an intensity of 0.60 gross floor to area, complying with all ordinance requirements. k. CM -NC. The retail commercial uses listed in chapter 18.3.2 Croman Mill District, developed at an intensity of 0.60 gross floor to area ratio, complying with all ordinance requirements. I. HC, NM, and SOU. The permitted uses listed in chapters 18.3.3 Health Care Services, 18.3.5 North Mountain Neighborhood, and 18.3.6 Southern Oregon University District, respectively, complying with all ordinance requirements. SITE DESIGN AND USE STANDARDS 18.5.2.050 The following criteria shall be used to approve or deny an application: A. Underlying Zone: The proposal complies with all of the applicable provisions of the underlying zone (part 18.2), including but not limited to: building and yard setbacks, lot area and dimensions, density and floor area, lot coverage, building height, building orientation, architecture, and other applicable standards. B. Overlay Zones: The proposal complies with applicable overlay zone requirements (part 18.3). C. Site Development and Design Standards: The proposal complies with the applicable Site Development and Design Standards of part 18.4, except as provided by subsection E, below. D. City Facilities: The proposal complies with the applicable standards in section 18.4.6 Public Facilities and that adequate capacity of City facilities for water, sewer, electricity, urban storm drainage, paved access to and throughout the property and adequate transportation can and will be provided to the subject property. E. Exception to the Site Development and Design Standards: The approval authority may approve exceptions to the Site Development and Design Standards of part 18A if the circumstances in either subsection 1 or 2, below, are found to exist. 1. There is a demonstrable difficulty meeting the specific requirements of the Site Development and Design Standards due to a unique or unusual aspect of an existing structure or the proposed use of a site; and approval of the exception will not substantially negatively impact adjacent properties; and approval of the exception is consistent with the stated purpose of the Site Development and Design; and the exception requested is the minimum which would alleviate the difficulty.; or 2. There is no demonstrable difficulty in meeting the specific requirements, but granting the exception will result in a design that equally or better achieves the stated purpose of the Site Development and Design Standards. COMMUNITY DEVELOPMENT DEPARTMENT 51 Winburn Way Tel: 541.488.5305 Ashland, Oregon 9752D Fax: 541.552.2050 rail ashbnd.or.us TTY: BDD.735.29DD AFFIDAVIT OF MAILING STATE OF OREGON ) County of Jackson ) The undersigned being first duly sworn states that: 1. I am employed by the City of Ashland, 20 East Main Street, Ashland, Oregon 97520, in the Community Development Department. 2. On 2/16/241 caused to be mailed, by regular mail, in a sealed envelope with postage fully prepaid, a copy of the attached planning action notice to each person listed on the attached mailing list at such addresses as set forth on this list under each person's name for Planning Action #PA -T1-2024-00224, 373 Vista. rg rue .L�uca� Signature of Employee DoeumenQ 271 612024 PA-T1-2024-00224391E09BD10500 PA-T1-2024-00224391E09BD14400 PA-T1-2024-00224391E09BD14200 ASHCRAFT SANTINA BARTH RICHARD M TRUSTEE BIERMANN ROBIN TRUSTEE ET AL 71 GRESHAM ST 91 GRESHAM ST 400 ALLISON ST ASHLAND, OR 97520 ASHLAND, OR 97520 ASHLAND, OR 97520 PA -T1-2024-00224 391E09BD9900 BLAKE ARCHIE EIGEORGI S 8 BEACH AVE ASHLAND, OR 97520 PA -T1-2024-00224 391 E09BD10300 DAKIN SAMUEL D TRUSTEE ET AL PO BOX 1893 SANTA ROSA, CA 95402 PA -T1-2024-00224 391 E09BD9600 GRIFFTHS DAVID/KAREN 348 HARGADINE ST ASHLAND, OR 97520 PA -T1-2024-00224 391E09BD10200 HILLMAN ADRIENNE L 41 GRESHAM ST ASHLAND, OR 97520 PA -T1-2024-00224 391E09BD14600 KNOPPOW WILLIAM 445 WILSON RD ASHLAND, OR 97520 PA -T1-2024-00224 39IE09BD10800 OWEN MICHAEL DAVID 373 VISTA ST ASHLAND, OR 97520 PA -T1-2024-00224 391 E09BD11400 CAUGHEY AARON 1003 TERRACE DR LAKE OSWEGO, OR 97034 PA -T1-2024-00224 391E09BD10000 DE GROAT LARRY DEVIN 425 ENA RD APT 504A HONOLULU, HI 96815 PA -T1-2024-00224 391E09BD9300 HARBOR ISLES KLAMATH LLC REDDELL CLARENCE DOUGLAS 23362 WAYFARER CT AUBURN, CA 95602 PA -T1-2024-00224 391 E09BD9700 HOLT REBECCA L 4 BEACH AVE ASHLAND, OR 97520 PA -T1-2024-00224 391 E09CA8100 LEDBETTER PROPERTIES LLC 112 NUTLEY ST ASHLAND, OR 97520 PA -T1-2024-00224 391 E09BD11000 PACIFIC RENTAL PROPERTIES LLC 800 ELLENDALE DR MEDFORD, OR 97504 PA -T1-2024-00224 391 E09BD10100 PA -T1-2024-00224 391 E09BD9400 PILOT ROCK PEAK LLC PRESTON JOHN RIKATHLEEN M CIO QUALITY PROPERTY MANAGEME 128 COMPASS POINT DR 317 HOWARD ST MADISON, AL 35758 MEDFORD, OR 97504 PA -T1-2024-00224 391 E09BD8700 REYNOLDS PHYLLIS B TRUSTEE ET 64 GRESHAM ST ASHLAND, OR 97520 PA -T1-2024-00224 391E09BD8800 ROLAND RAYMIE TRUSTEE ET AL 65 FREEDOM LN N PETALUMA, CA 94952 PA -T1-2024-00224 391 E09BD9200 CUTLER STEVEN AIPATRICIA J 31 GRESHAM ST ASHLAND, OR 97520 PA -T1-2024-00224 391 E09BD9500 EPSTEIN FRED TRUSTEE ET AL CIO FRED EPSTEIN 364 HARGADINE ST ASHLAND, OR 97520 PA -T1-2024-00224 391E09BD9390 HARBOR ISLES KLAMATH LLC REDDELL CLARENCE DOUGLAS 11 BEACH AVE ASHLAND, OR 97520 PA -T1-2024-00224 391E09BD8900 KASKA PATRICE 48 GRESHAM ST ASHLAND, OR 97520 PA -T1-2024-00224 391E09BD11500 MURPHREE ROSEMARY F TRUSTEE E 1105 TALBOT AVE ALBANY, CA 94706 PA -T1-2024-00224 391E09BD10400 PATERSON THOMAS G TRUSTEE SR 63 GRESHAM ST ASHLAND, OR 97520 PA -T1-2024-00224 391 E09BD11300 RAVENWOOD TOWNHOMES OWNERS PO BOX 518 ASHLAND, OR 97520 PA -T1-2024-00224 391 E09BD10401 SCHOFIELD MARY J & LOCKHART A 1003 E STRAWBERRY LN BOISE, ID 83712 PA-T1-2024-00224391E09BD9800 PA -Tl -2024-00224391E09BD14900 PA-T1-2024-00224391E09BD9100 WILSON COURTNEY/CANNING PETER WOLF STEPHEN RIWOLF JANET S WRIGHT VINCENT 915 OAK ST 342 VISTA ST 25 GRESHAM ST ASHLAND, OR 97520 ASHLAND, OR 97520 ASHLAND, OR 97520 PA -T1-2024-00224 391 E09BD10900 PA -T1-2024-00224 373 Vista ZANOTTO RAYMOND M ROGUE PLANNING & DEVELOPMENT NOC 2116124 PO BOX 549 1314-B CENTER DR, PMB #457 32 SANTA ROSA, CA 95402 MEDFORD, OR 97501 HARGADNE Si f '� P� � A 5Hr7ld ti vis f91Sl x s_ f� s` r w t � i m Q( c q d F r Y- ! E FL1tRL ST s' MPlanning Division y M. ` 51 Winburn Way, Ashland OR 97520 Phone: 541-488-5305 Fax: 541-488-6006 ® Email: Planning@ashland.or.us ZONING PERMIT APPLICATION FILE # DESCRIPTION OF PROJECT Conditional Use Permit for Traveler's Accommodation DESCRIPTION OF PROPERTY Pursuing LEED® Certification? ❑ YES ❑ NO Street Address 373 Vista Street Assessor's Map No, 391 E Zoning R-2 APPLICANT Name David Owen Address 373 Vista Street Name David Owen Address 373 Vista Street . ................. Tax Lot(s) 1:11 Comp Plan Designation Low Density Mulifamily Residential Phone 707 -951 -397.E -Mail davido@skylinets.com City Ashland Zip 97520 Phone 707 -951 -397.E -Mail davido@skylinets.com city Ashland ZIP 97520 SURVEYOR ENGINEER ARCHITECT LANDSCAPE ARCHITECT OTHER Title Planning Consult%ame Rogue Planning & Develop Phone 541-951-4020 E -Mail amygunter.planningi Address 1314-B Center Dr., PMB#457 Title Address city Medford Phone E -Mail City Zip 97501 Zip I hereby certify that the statements and information contained in this application, including the enclosed drawings and the required findings of fact, are in all respects, true and correct. 1 understand that all property pins must be shown on the drawings and visible upon the site inspection. in the event the pins are not shown or their location found to be incorrect, the owner assumes full responsibility. 1 further understand that if this request is subsequently contested, the burden will be on me to establish: 1) that 1 produced sufficient factual evidence at the hearing to support this request; 2) that the findings of fact furnished justifies the granting of the request; 3) that the findings of fact furnished by me are adequate; and further 4) that all structures or improvements are properly located on the ground. Failure in this regard will result most likely in not only the request being set aside, but also possibly in my structures being built in reliance thereon being required to be removed at my expense, if l have any doubts, l am advised to seek competent professional advice and assistance. �duxr 24/01/2024 Applicant's Signature Date As owner of the property involved in this request, 1 have read and understood the complete application and its consequences to mo as a property owner. 24/01/2024 orda.rv3an Evs� Property Owner's Signature (required) Date [To be completad by City Stall] Date Received Zoning Permit Type Filing Fee OVER N G:lcomm-dev4planningSPorms & Handonis\Zoning Permit Application.doc ZONING PERMIT SUBMITTAL REQUIREMENTS n APPLICATION FORM must be completed and signed by both applicant and property owner. ® PLANNING FEES FORM must be completed and signed by both applicant and property owner. ® FINDINGS OF FACT — Respond to the appropriate zoning requirements in the form of factual statements or findings of fact and supported by evidence. List the findings criteria and the evidence that supports it. Include information necessary to address all issues detailed in the Pre -Application Comment document. ® TRUE SCALE PDF DRAWINGS — Standard scale and formatted to print no larger than 11 x17 inches. Include site plan, building elevations, parking and landscape details. FEE (Check, Charge or Cash) LEED® CERTIFICATION (optional) — Applicant's wishing to receive priority planning action processing shall provide the following documentation with the application demonstrating the completion of the following steps: • Hiring and retaining a LEED® Accredited Professional as part of the project team throughout design and construction of the project; and • The LEED© checklist indicating the credits that will be pursued. NOTE: • Applications are accepted on a first come, first served basis. • Applications will not be accepted without a complete application form signed by the applicant(s) AND property owner(s), all required materials and full payment. • All applications received are reviewed for completeness by staff within 30 days from application date in accordance with ORS 227.178. • The first fifteen COMPLETE applications submitted are processed at the next available Planning Commission meeting. (Planning Commission meetings include the bearings Board, which meets at 1:30 pm, or the full Planning Commission, which meets at 7:00 pm on the second Tuesday of each month, Meetings are held at the City Council Chambers at 1175 East Main St), • A notice of the project request will be sent to neighboring properties for their comments or concerns. • If applicable, the application will also be reviewed by the Tree and/or Historic Commissions. Wmmm-devlp3wuung\%mis & Hwidnuls%Zoning Permit Applicstion.doc January 24, 2024 Request for Conditional Use Permit and Site Review for Travelers' Accommodation within an existing residential dwelling Subject Property: 373 & 377 Visa Street Map & Tax Lot: 39S 1E 09BD; Tax Lot 10800 Lot Area: 5,793 square feet Comprehensive Plan Designation: Low Density Multi Family Residential Zoning: R-2 Adjacent Zones: R-2 and R-1-7.5 Overlays: Siskiyou-Hargadine Historic District Property Owner: Michael David Owen 373 Vista Street Ashland, OR 97520 REQUEST: Conditional Use Permit and Site Review approval to operate a Traveler's Accommodation at 373 and 377 Vista Street. SUBJECT PROPERTY: The subject property is on the North side of Vista Street. The parcel consists of a portion of Lots 2 and 3 of DuVals West Virginia Addition to the City of Ashland from 1903. The subject property has 56 -feet of frontage on Vista Street extending 108 feet to the North. The parcel is 5,793 square feet in area. The subject property is 124.52 feet to the west of the intersection of Vista Street and Gresham Street. The subject property is occupied by a circa 1908-1909, single story with basement residence. The 2,114 square foot residence includes a 483 square foot accessory dwelling unit in the basement of the residence constructed by the applicant as allowed with Planning Action #2013-01781. The property is accessed via a narrow driveway from Vista Street. The subject property and those to the north, west, east and southeast are zoned Low -Density Multi -Family Residential (R-2). The properties to the southwest are zoned Single Family Residential. Page 1 of 10 ism A1o07_00 4 9¢9800:a �t lama"a 1dOg00 'q s f 1 O re k CS 12023 r e 9 R CS 16726 %° CS22x66 rF i R ly�J 111000; ta9o0 JOB 0 ; 0.I4P P, 019 Ac 6. P.IST�P '0.13 Ac x•a rtu ; j Zir``\r �x 16� 10500 y f i � € c cs t1123 4 ST mVISTA rl�li 14900 14800 14700 14500 �mm :1°4 0]O As 0.14 ft O,17M 0.44 Ac CS 16517g ° ill P _ s a e 0516670 ! cs6n4 .. 46 u �C)> €! 'r C 143ao� P2 s PROPOSAL: The request is for a Conditional Use Permit and Site Review approval to operate a Traveler's Accommodation at 373 and 377 Vista Street within the basement level, accessory residential dwelling unit. The property owner, business owner lives on site and will obtain all necessary licensure and permitting through the city of Ashland, Jackson County Health Department and State of Oregon as necessary. The accessory residential dwelling has kitchen cooking facilities which guests will have full access too. The existing parking space within the driveway will continue to be utilized as it has been for decades. The homeowner parks in the driveway and guests will park on street. No additional parking is mandated by the use of the space as a Travelers' Accommodation. No physical alterations to the property are proposed to allow the operation of the property as a single-family residence and traveler's accommodation are necessary. Findings addressing the criteria for the approval of a conditional use permit for the use of the property at 373 and 377 Vista Street as a two unit Travelers' Accommodation are on the following pages. The criteria from the Ashland Municipal Code is in Times New Roman font and the applicant's findings are in Calibri font. Page 2 of 10 Criteria from the Ashland Municipal Code: Special Use Standards 18.2.3.220 Travelers' Accommodations Where travelers' accommodations and accessory travelers' accommodations are allowed, they require a Conditional Permit under chapter .1.8.5.4, are subject to Site Design Review under chapter 18.5.2, and shall meet the following requirements. See definitions of travelers' accommodation and accessory travelers' accommodation in part 18-6. Finding: Travelers' accommodations are allowed through a special use review in the R-2 zone where the subject property is located. The request seeks Conditional Use Permit and Site Design Review as per the Special Use Standards. A. Travelers' Accommodations and Accessory Travelers' Accommodations. Travelers' accommodations and accessory travelers' accommodations shall meet all of the following requirements. 1. An accommodation must meet all applicable building, fire, and related safety codes at all times and must be inspected by the Fire Department before occupancy following approval of a Conditional Use Permit and periodically thereafter pursuant to AMC 15.28. Finding: The accommodation is within a 483 square foot accessory residential unit that was constructed with fire separation including fire suppression system following approval of the accessory residential unit that is proposed to be utilized as a Travelers Accommodation with this application. Safety measures including emergency contact information, operable smoke detectors in the sleeping rooms, fire extinguishers in the living area, and fire or emergency escape routes placards in visible locations will be provided in the unit. Permit and inspection as required will be obtained prior to operation of the Traveler's Accommodation. 2. The business -owner of a travelers' accommodation or the properly owner of an accessory travelers' accommodation must maintain a City business license and pay all transient occupancy tax in accordance with AMC 4.24 and AMC 6.04 as required. Finding: The property owner is the business owner. The business owner will obtain and maintain a city of Ashland business license, collect and pay all transient occupancy taxes in Page 3 o€10 accordance with the applicable city of Ashland municipal codes and as required by state law. 3. Advertising for an accommodation must include the City planning action number assigned to the land use approval. Finding All advertisements of the accommodation will include the Planning Action number assigned to the land use approval. 4. Offering the availability of residential property for use as an accommodation without a valid Conditional Use Permit approval, current business license and transient occupancy tax registration is prohibited and shall be subject to enforcement procedures. Finding: This request is for the Conditional Use Permit to allow for the operation of a travelers' accommodation, and to allow for the operation. This permit must be obtained in order to obtain necessary licenses and permits. B. Travelers' Accommodations. In addition to the standards described above in section 18.23.220.A, travelers' accommodations shall meet all of the following requirements. 1, The property is located within 200 feet of a boulevard, avenue, or neighborhood collector as identified on the Street Dedication Map in the Comprehensive Plan. Distances to the property from a boulevard, avenue, or neighborhood collector shall be measured via a public street or public alley to a lot line. Finding The subject property is 1245 feet to the west of the intersection of Vista Street and Gresham Street. Gresham Street is identified as a Avenue on the Street Dedication Map. 2. During operation of a travelers' accommodation, the properly on which the travelers' accommodation is sited must be the primary residence of the business - owner. "Business -owner" shall be defined as a person or persons who own the property and accommodation outright; or who have entered into a lease agreement with the property owner(s) allowing for the operation of the accommodation. Such lease agreement must specifically state that the property owner is not involved in the day-to-day operation or financial management of the accommodation and that the business -owner has actual ownership of the business and is wholly responsible for all operations associated with the accommodation, and has actual ownership of the business. Page 4 of 10 Finding: The property owner lives on site within the residence at 373 Vista Street which is upstairs of the proposed Travelers Accommodation unit. 3. The primary residence on the site must be at least 20 years old. The primary residence may be altered and adapted for travelers' accommodation use, including expansion of floor area. Additional structures may be allowed to accommodate additional units, but must be in conformance with all setback and lot coverage standards of the underlying zone. Finding The primary residence was constructed in the early 1900s, between 1908 and 1910. The structure is not proposed to be modified or altered to accommodate the proposed Travelers Accommodation. 4. The number of travelers' accommodation units allowed shall be determined by the following criteria. a. The total number of units, including the business -owner's unit, shall be determined by dividing the total square footage of the lot by 1,800 square feet. Contiguous lots under the same ownership may be combined to increase lot area and the number of units, but not in excess of the maximum established by this ordinance. The maximum number of accommodation units shall not exceed nine per approved traveler's accommodation with primary lot frontage on boulevard streets. For travelers' accommodation without primary lot frontage on a designated boulevard, but within 200 feet of a boulevard, avenue, or neighborhood collector street, the maximum number of units shall be seven. Street designations shall be as determined by the Street Dedication Map in the Comprehensive flan. Distances to the property from a boulevard, avenue, or neighborhood collector shall be measured via a public street or public alley to a lot line. Finding: The proposal is for a single Travelers Accommodation and the owners unit. The maximum number of Travelers Accommodations for the 5,793 square foot property is three (3.2). There are two (2) proposed. b. Excluding the business -owner's unit and the area of the structure it will occupy, there must be at least 400 square feet of gross interior floor space remaining per unit. Finding: The proposed Travelers' Accommodation is within the 483 square foot accessory residential unit Page 5 of 10 5. Each accommodation must have one off-street parking space and the business - owner's unit must have two parking spaces. All parking spaces shall be in conformance with chapter 18.4.3. Finding: The property is within %Z mile of the Rogue Valley Transportation District Bus Route 10. As per DAR 660-012-0440(3) as part of the Climate -Friendly & Equitable Communities (CFEC) Rulemaking as of December 31, 2023, there are no further mandates for parking. The existing surface parking space in the driveway is pre- existing and no additional parking is required for the use of the accessory residential unit as a Travelers' Accommodation. 6. Only one ground or wall sign, constructed of a non -plastic material, non -interior illuminated, and a maximum of six square feet total surface area is allowed. Any exterior illumination of signage shall be installed such that it does not directly illuminate any residential structures adjacent or nearby the travelers' accommodation in accordance with subsection 18.4.4.05 Q.C. 1. Finding: No Ground sign is anticipated. 18.5.2.050 — Site Design Review Approval Criteria An application for Site Design Review shall be approved if the proposal meets the criteria in subsections A, B, C, and D below. The approval authority may, in approving the application, impose conditions of approval, consistent with the applicable criteria. A. Underlying Zone. The proposal complies with all of the applicable provisions of the underlying zone (part 18.2), including but not limited to: building and yard setbacks, lot area and dimensions, density and floor area, lot coverage, building height, building orientation, architecture, and other applicable standards. Finding: The proposal complies with the standards of the zoning district. The property is zoned R-2, Low Density Multiple Family Residential. The zoning and the residential density of the property allows for two dwellings with area of structures determined by coverage, maximum permitted floor area in the historic district and setbacks. The zoning district also allows for Travelers' Accommodations with a conditional use permit approval. The existing site development, including site improvements and structures are not proposed to be modified as part of this proposal. Building orientation, architecture and historic compatibility are not proposed to be modified. Page 6 of 10 The front yard landscaping area includes block walls and established landscape plantings with drip irrigation. The landscaping and front porch area are in a neat and tidy condition and will remain as such. B. Overlay Zones. The proposal complies with applicable overlay zone requirements (part 18.3). Finding The property is within the Siskiyou-Hargadine Historic District. No changes that affect the historic development on the site and historic compatibility are proposed. Exterior modifications are not proposed to the structures. C. Site Development and Design Standards, The proposal complies with the applicable Site Development and Design Standards of part 18.4, except as provided by subsection E, below. Finding: No modifications to the site are proposed to provide for the Travelers' Accommodation. There is a bicycle parking space adjacent to the unit as required when constructed. The trash / recycle area exists and not proposed to be modified. D. City Facilities. The proposal complies with the applicable standards in section 18.4.6 Public Facilities, and that adequate capacity of City facilities for water, sewer, electricity, urban storm drainage, paved access to and throughout the property, and adequate transportation can and will be provided to the subject property. Finding: The property is presently served by City of Ashland water, sanitary sewer, electric service and storm drainage. The use as a travelers' accommodation will not have a greater impact on the existing public infrastructure than is allowed for two residential units. The occupancy of the property is not proposed to be altered or increased in a manner that would necessitate the installation of fire protection measures beyond the existing fire suppression system, smoke detectors, and fire extinguisher. A floor plan of the "exit" routes will be provided in the information for the guests regarding their stay. E. Exception to the Site Development and Design Standards. The approval authority may approve exceptions to the Site Development and Design Standards of part 18.4 if the circumstances in either subsection 1, 2, or 3, below, are found to exist. Findings: There are no exceptions to the site development standards requested. Page 7 of 10 18.5.4.050 — Conditional Use Permit Approval Criteria A Conditional Use Permit shall be granted if the approval authority finds that the application meets all of the following criteria, or can be made to conform through the imposition of conditions. 1. That the use would be in conformance with all standards within the zoning district in which the use is proposed to be located, and in conformance with relevant comprehensive plan policies that are not implemented by any city, state, or federal law or program. Finding: The proposed use of the accessory unit as a travelers' accommodation is in conformance with all standards within the zoning district and is in conformance with the Comprehensive Plan. Travelers' accommodation establishments are permitted in the Low -Density Multiple Family residential zone with a Conditional Use Permit (CUP). The request is to allow for the use of the small accessory dwelling unit as a short-term accommodation and the property owners would retain their residence in the main, historic contributing structure. No changes to the site dimensions, coverage, structure setbacks or exterior facades are proposed. 2. That adequate capacity of city facilities for water, sewer, electricity, urban storm drainage, paved access to and throughout the development, and adequate transportation can and will be provided to the subject property. Finding: Adequate utilities, including water, sewer, electricity, and storm drainage are currently in place at the location and they will continue to be provided. To the applicant's Knowledge there are no system deficiencies, and the existing residential units are connected to the City's system and no changes are proposed. There is pedestrian access to the site through the public sidewalks along Vista Street and Gresham Street. There is a visible walkway leading to the Travelers Accommodation from the public sidewalk. Adequate transportation through walking, biking, driving are available in the area. RVTD Bus service is available along Siskiyou Boulevard which is only a few hundred feet to the north. 3. That the conditional use will have no greater adverse material effect on the livability of the impact area when compared to the development of the subject lot with the target use of the zone pursuant with subsection 18.5.4.450. A.5. When evaluating the effect of the proposed use on the impact area, the following factors of livability of the impact area shall be considered in relation to the target use of the zone. Page 8 of 10 Finding: The requested conditional use permit can be compared to using the property as two residential units, the primary residence and a second residential unit. The vehicle trips and the use of the basement unit as a travelers' accommodation is similar to a residential use. a) Similarity in scale, bulk and coverage. Finding: There are no anticipated changes in scale, bulk or coverage. b) Generation of traffic and effects on surrounding streets. Increases in pedestrian, bicycle, and mass transit are considered beneficial regardless of capacity of facilities. Finding: The generation of traffic from the property for the use of the cottage as a travelers' accommodations will generate similar vehicle trips as residential uses would. The guests of the travelers' accommodation use can be less of an impact than a residential unit that has a daily driver or two. According to other travelers' accommodation operators, often, the ability for guests to walk or bike or use transit while visiting is more appealing that driving and dealing with parking. There are is one on-site parking space within the driveway and one on -street. No parking is mandated for the proposal to allow the accessory unit to be used a Travelers' Accommodation. c) Architectural compatibility with the impact area. Finding: There will be no changes to the exterior architecture of the historic contributing structure, nor to the accessory unit. d) Air quality, including the generation of dust, odors, or other environmental pollutants. Finding: The proposed use of the property as a travelers' accommodation will not generate dust, odor or other environmental pollutants more than the existing residential units do. e) Generation of noise, light, and glare. Page 9 of 10 Finding: The use of the property as a travelers' accommodation would create similar or less noise in the neighborhood than two, full-time, residential units. Light and glare would be similar as residential uses. f) The development of adjacent properties as envisioned in the comprehensive plan. Finding: The approval of the requested conditional use permit will not have an impact on the development of the adjacent properties as envisioned in the comprehensive plan. g) Other factors found to be relevant by the approval authority for review of the proposed use. Finding: There are no other known relevant factors. 4. A conditional use permit shall not allow a use that is prohibited or one that is not permitted pursuant to this ordinance. Finding: A Traveler's accommodation use is permitted pursuant to this ordinance. 5. For the purposes of reviewing conditional use permit applications for conformity with the approval criteria of this subsection, the target uses of each zone are as follows. c) R-2: Finding: Based on the lot area, 5,793 square feet, the lot can have a primary residential dwelling unit and second residential dwelling. The present configuration is a two -unit dwelling layout. Page 10 of 10 11 i ,P R 3 �� `�i ` eb CPa S1PrELT \ v�n v r s T A . 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P -1E.. lYM. ]13"Sv 391E 0960 1ACHSON LOU= ASHLAND w y 14 r wcn "�" Jp ie a g e Eco _ rA®� rsa �n NARi1A�M8 BT. 5 ^� w 2 s DFU raa w 1 0. ii «_ _ MAP Pti .v' cem s 1 •0. :� rmm S 1� EE y0. z 4.0°0" F - �ggpEp w � a ¢ p fn2�g A';SFSSOR MAP OF AREA MM''ZI -T: 'V ��F Tcia� to58if SCT4L /.FFn 9P3 SCRFTCNFf� P F r ::;` ; LONr �AZ[ Lrn Cc EA lie. LP '?�� A.GSSSCRr PLOC j8 i��\ �; PEFxni PCR[N rF91 �vv�, cN.i or mia� r 3_,Pz naRCN BASEVC'N' LCI'^ FRSE �4Er. scaLE r' rc o AREA SUMMARY PROJECT INFORMATION o+o Ecru ,xE vrsln Ruct cpxmnou.L usL NeR: pavw ui7E np]R[SS: 3]3/3/ 3]] 415Pn 5", AS.tAN6. OH u Ruo 1,K co- .o- aprmeee loeoe tTISRNa r —couS�Puc"ONF w00pRrRnxE pRE SPR�NKKER S'AS1FN UxpP GOusiPVGilOu PER PERuiT Y ARE-CCx1bOr6R M.rr� SITE PLAN AND INFORMATION I/!34!2024 m Moo pJ._ CUP 1 IL a FLOOR PIANS srzarzoza Moo CUP .,�a�:"�:�i;a;^�h�ii�;'a:`�r�r'+ia��aY�i�;:^'�'er,,,,,arhvaauas',� .^i`s,'�.'.r. ,:a •'�' a'��r, ,.a,�.,a. �IUIU � = �r r■r - .... �■r r■r ��'' � ° .. 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"g'a�, ,....on. �� n n • W'... hra.• a r;r°i is "ter, '� ra ,9 ,a, aa1� ,.8 , a .,.wr�r:,;ncr;u:,airr,.u.nairnr•.�rnrre::,�:ra.,... �..m.a„Nan �'r",'T7�� Fi'yL R�7, .�,�.” �.��..�,�.��....��..�,�•,...a, �' a 11 y,', E,� .f an� ,irl7`11 , .�7 n :�rl✓. `gal`u ,�., Y'm vies�s��iLa_s�esns�•_�i�ia>'i��,?:,��i�':��{�'i��'��'��'i��i'si�niriiir...m....- x..... , ��-�-� Illllllllll'I'Dill!ll1111!!![ll!I!�I'!Illi!I'illi'illlllllllilllllll[IIIIIII[fIIII[Illllll� SII II�[IIIIII ��IICIBl�E®r 1 �J�►.;,nliL`•Yi�••JIl7f_'�EEL`91YL• y ■�._ — ■ -�I�.�IIA iiL,grP.J. h.IW�11E IIEe91� ■ � 1 rEuw„'^„�.�N!!!!Nti�'.Iq!!'J•gY'�IIC'J'Cf lER�1 - - ' S..Z•!S'�,w-i ..Xrw.�4. .3-ii '!?�nmmLa��EB➢P!�' r II............ .. The comments of this pre -application are preliminary in nature and subject to change based upon the submittal of additional or different information. The Planning Commission or City Council are the final decision-making authority of the City and are not bound by the comments made by the Staff as part of this pre -application. ASHLAND PLANNING DIVISON PRE APPLICATION CONFERENCE COMMENT SHEET December 13, 2023 SITE: 51 Winburn Way APPLICANT: City of Ashland Public Works REQUEST: Commercial Site Design Review Planning Division Comments This pre -application conference is intended to highlight significant issues before the applicant prepares and submits a formal application. Summary: Because the proposal involves exterior changes to a structure that is a contributing resource in a historic district, it will require Commercial Site Design Review for the replacement of the Alice Applegate Peil Walkway, a steel stairway listed as an historic contributing structure on the National Register of Historic Places. 492.0 ALICE APPLEGATE PEI WALKWAY 0 GRANITE S7' Not Applicable 1935c 39IE09BB 7000 Historic Contributing 1 -his publicly awned flight of stairs between Granite Street and Winburn Way was originally constructed for Emil and Alice Applegate Peil, who lived on Granite and owned and operated a long -successful implement business on the Plaza. `17uring the mid- I930s, the Peils had a (light of steel stairs built connecting the NE corner of [their residential property] with the lower Plaza area to protide easier access hetcseen the family borne and business. The stairs themselves were—were reportedly built by Harry R. Morris, of the company now known as Oak Street Tank and steel. The convenience that the stairs provided was obvious and other Granite area residents soon began using them as well. The Peils apparently fenced off a narrow path along the northern edge of their property to provide the public access yet preserve their own privacy. In 1948 the Ashland City Council Minutes report that 'Mrs. Mitts Ps A has no light at the top of the stairs near the Park Garage [located in the former Peil Implement Buildingl. It was moved and seconded that an additional light be put up and a deed to the city secured.' One month later, Mrs, foil donated to Ashland the northern six feet of her lot, formalizing the public, use of the walkway and stairs." (Kramer, Peil House NR. , 1991) known as the Alice Applegate fell Walkway, the welded steel stairs and hedge lined path still connect Granite Street with the Plana. Figure 1: United Stoes Department of the Interior, National Park Service, National Register of Historic Places. Number 492. 0, .slice Applegate Peil Walkway Listing. Historic Contributing. The primary requirement of this proposal is to meet the City's Commercial Site Design Review Standards in Ashland Municipal Code (AMC) 18.5.2.050 as well as the Historic District Design Standards of AMC 18.4.2.050. The proposed project scope includes, but is not limited to the following: • Replace steel stairway (to be recycled) with steel and fiberglass materials. • The proposed stairway will have handrails on both sides of the staircase; the current 51 Winburn Wayljnc December 13, 2023 Page 1 stairway has a handrail on one side and is against a rock retaining wall on the other side. The proposed stairway will have a space (about 12 inches) between the handrail and retaining wall. • Grading is proposed to replace asphalt under the stairway and sections of the concrete sidewalk. • Remove and replace site lighting. • Existing bicycle parking to remain. • Remove existing mature ivy from retaining wall. • Erosion control measure installed and maintained as appropriate to site. Procedure: This proposal is subject to a "Type I" Commercial Site Design Review procedure which includes an administrative decision made following public notice and a public comment period. Type I decisions provide an opportunity for appeal to the Planning Commission. Neighborhood Outreach: Staff recommends that applicants approach the affected neighbors, particularly those who are likely to receive notice of an application, to make them aware of the proposal and to try to address any concerns that may arise as early in the process as possible. Notices are typically sent to neighboring property owners within a 200 -foot radius of the perimeter subject property. Written Findings/Burden of Proof: This pre -application conference is intended to highlight significant issues of concern to staff and bring them to the applicant's attention prior to their preparing a formal application submittal. Applicants should be aware that written findings addressing the ordinance and applicable criteria are required and are heavily depended on when granting approval for a planning action. In addition, the required plans are explained in writing below. The burden of proof is on the applicant(s) to ensure that all applicable criteria are addressed in writing and that all required plans, written findings, and other materials are submitted even if those items were not discussed in specific, itemized detail during this initial pre -application conference. 18.5.2.020 Site Design Review Site Design Review is required for this proposal per AMC 18.5.2.020.4, for any exterior change, including installation of Public Art, to a structure which is listed on the National Register of Historic Places, or to a contributingproperty within an Historic District on the National Register of Historic Places that requires a building permit. The application must address the following criteria and standards, as applicable, from Ashland Municipal Code (AMC) 18.5.2.050 for Site Design Review approval in a commercial zone. The applicable criteria and standards are largely focused on building design and site planning to create a pedestrian scale streetscape, and where the proposal here is limited to replacement with only slight modifications to a single element of the site improvements that is not visible from the street and does not involve utilities, addressing the standards can be fairly narrowly -focused. A. Underlying Zone. The proposal complies with all of the applicable provisions of the underlying zone (part 18.2), including but not limited to: building and yard setbacks, lot area and dimensions, density and floor area, lot coverage, building height, building orientation, architecture, and other applicable standards. The property is zoned Commercial Downtown (C -I -D). The Alice Peil Walkway is an 51 Wrnburn Wayfjnc December 13, 2023 Page 2 existing structure, and the proposal is to replace the stairway using like materials, in the same location, height, and configuration. B. Overlay Zones. The proposal complies with applicable overlay zone requirements (part 18.3). o Detail Site Design Review: A portion of the property is in detailed site design review overlay. The standards in the detail site design review overlay are tailored to buildings. This stairway structure is replacing an existing structure, and as proposed will retain the orientation and scale of the original stairway. o Historic District: The property is in the Skidmore Historic District overlay. Any changes to the exterior of existing structures are subject to the Historic District Design Standards in AMC 18.4.2.050. Replacement of Existing Stairway: The written application materials should clearly explain and show how the height (with elevation drawings), mass, location, configuration, and materials being proposed to replace the existing stairway with a new stairway are being met to retain the historic integrity of the historic contributing structure. • Historic District Design Standards AMC 18.4.2.050.B and C: Staff s comments below pertain to the applicable Historic District design standards. These standards are based on buildings within the Historic District and all items may not apply to the stairway structure. • Height: Per submitted plans, the total height of the replacement stairway appears to be the same as the existing stairway. • Scale: The scale of the replacement stairway appears to be the same as the existing stairway. • Materials: The existing stairway is constructed of steel. The replacement stairway is proposed to be constructed of steel with fiberglass for durability. The asphalt under the existing stairway and sections of concrete will be replaced with in kind materials. • Mass: It appears that the mass of the existing and replacement stairway is compatible. • Base or Platform: The plans show that the base and connection points at each end of the replacement stairway are compatible with the existing stairway. • Exterior Materials: In the planning application submittal provide a description of materials for the replacement to demonstrate compliance with rehabilitation standards in AMC 18.4.2.050.C. o National Listing: The Alice Applegate Peil Walkway steel stairway is a listed historic contributing structure on the National Register of Historic Places. 51 Winburn Wayljnc December 13, 2023 Page 3 Public Works staff forwarded the proposal to the Oregon State Historic Preservation Office for comments. No comments were received within 30 days. C. Site Development and Design Standards. The proposal complies with the applicable Site Development and Design Standards of part 18.4, except as provided by subsection E, below. D. City Facilities. The proposal complies with the applicable standards in section 18.4.6 Public Facilities, and that adequate capacity of City facilities for water, sewer, electricity, urban storm drainage, paved access to and throughout the property, and adequate transportation can and will be provided to the subject property. E. Exception to the Site Development and Design Standards. The approval authority may approve exceptions to the Site Development and Design Standards of part 18.4 if the circumstances in either subsection 1 or 2, below, are found to exist. There is a demonstrable difficulty meeting the specific requirements of the Site Development and Design Standards due to a unique or unusual aspect of an existing structure or the proposed use of a site; and approval of the exception will not substantially negatively impact adjacent properties; and approval of the exception is consistent with the stated purpose of the Site Development and Design; and the exception requested is the minimum which would alleviate the difficulty.; or 2. There is no demonstrable difficulty in meeting the specific requirements, but granting the exception will result in a design that equally or better achieves the stated purpose of the Site Development and Design Standards. 18.4.2.050 Historic District Design Standards The purpose and intent of the Historic District Design Standards are to preserve the historic integrity of Ashland's Historic District. Under the applicability of AMC 18.4.2.050.A.2, a Type I land use action involving restoration, rehabilitation, or modification requires that the design match the standards. The standards in this chapter mostly relate to buildings, however, staff determined that the following rehabilitation standards in AMC 18.4.2.050.0 should be addressed in the application for the existing and proposed replacement stairway: b. Original architectural features shall be restored as much as possible, when those features can be documented. The preliminary site plans show that the proposed stairway will be designed and oriented to look similar to the original stairs, using similar materials with more durability. The written summary and final site plans should address the existing architectural features and proposed architectural features of the replacement stairway. 1. The latest version of the Secretary of the Interior's Standards for Rehabilitation and Guidelines, for Rehabilitating Historic .Buildings shall be used in clarifying and determining whether the above standards are met. Although this proposal is not a building the application should address how the structure meets the latest versions of the Secretary of the Interior's Standards for Rehabilitation and Guidelines (https://www.nps. = ov/oWs 1739/upload/sustainabig"- idelines.zrdf}. The written summary should primarily address how the new structure is compatible with the size, materials, and architectural features of the existing structure to protect the historic integrity. 51 W[nburn Way/Inc December 13, 2023 Page 4 Other City of Ashland Department Comments BUILDING: No comments at this time. Please contact the Building Division for any building codes -related questions at 541-488-5305. CONSERVATION: No comments. ENGINEERING: No comments. FIRE: No comments at this time. Please contact Ralph Sartain from the Fire Department for any Fire Department -related information at 541-552-2229 or via e-mail to ralph. sartain@ashland. or.us WATER AND SEWER SERVICE: no comments. ELECTRIC SERVICE: No comments. The applicant stated that electrical lines to replace the proposed lighting are under review by the Public Works Department. Other Agency and Committee Comments OREGON DEPARTMENT OF TRANSPORTATION (ODO ): ODOT replied to the City of Ashland's request for comments in an email dated November 29, 2023, stating that there are no comments on this proposal. CITY OF ASHLAND HISTORIC PRESERVATION REVIEW BOARD: The Historic Preservation Review Board reviewed the preliminary plans during the regular review board meeting and concurred that the plans as shown are compatible with the existing stairs. The final plans will be reviewed by the Historic Preservation Advisory Committee. Application Requirements Submittal information. The application is required to include all of the following information. a. The information requested on the application form at http://www.ashland. or.us/Files/Zoniny,%20Permit%2OApplication.pdf. b. Plans and exhibits required for the specific approvals sought (see below). c. A written statement or letter explaining how the application satisfies each and all of the relevant criteria and standards in sufficient detail (see below). d. Information demonstrating compliance with all prior decision(s) and conditions of approval for the subject site, as applicable. e. The required fee (see below). The Ashland Land Use Ordinance, which is Chapter 18 of the Municipal Code, is available on- line in its entirety at: http://www.ashland.or.us/SIB/files/AMC Chpt 18 current. df. 51 Winburn Wayljnc December 13, 2023 Page 5 Written Statements Please provide written statements explaining how the application meets the approval criteria from the sections of the Ashland Municipal Code listed below. These written statements provide the Staff Advisor or Planning Commission with the basis for approval of the application: o Site Design Review: AMC 18.5.2.050 o Historic District Design Standards: AMC 18.4.2.050.0 (items b and 1) Plans & Exhibits Required Please provide two sets of exhibits (plans or drawings) addressing the submittal requirements from the sections of the Ashland Municipal Code listed below. These exhibits are used to copy the Planning Commission packets and for notices that are mailed to neighbors. Provide electronic plan sets that can be printed to 11 inches by 17 inches are reproducible and drawn to a standard architect's or engineer's scale. o Site Design Review: AMC 18.5.2.040 o Historic District Design Standards: AMC 18.4.2.050.0 (items b and 1) Planning Application Pees: Site Design Review $1,271.25 + $0.5% of value NOTE: Applications are accepted on a first come -first served basis. All applications received are reviewed and must be found to be complete before being processed or scheduled at a Planning Commission meeting. Applications will not be accepted without a complete application form signed by the applicant(s) and property owner(s), all required materials and full payment. Applications are reviewed for completeness in accordance with ORS 227.178. For further information lease contact: December 13, 2023 Jennifer Chenoweth, Associate Planner Date City of Ashland, Department of Community Development Phone: 541-552-2045 or e-mail: jennifer.chenoweth@a ashland.or.us 51 Winburn Way/jnc December 13, 2023 Page 6 From: Sent: To: Cc: Subject: Follow Up Flag: Flag Status: [EXTERNAL SENDER] Hi Regan, HOROWITZ Micah<Micah.HOROWITZ@odot.oregon.gov> on behalf of ODOT Region 3 Development Review <R3DevRev@odot.oregon.gov> Wednesday, November 29, 2023 5:00 PM Regan Trapp SCRUGGS Julee Y; WANG Wei; SCHAUFFLER Lucas D; BROOKS Aaron G RE: Pre -app S1 Winburn Way 1.2/13/23 Flag for follow up Flagged ODOT does not have comments on this proposal based on our evaluation criteria. Thank you for providing the opportunity to review this land use action. Best regards, Micah Micah Horowitz Development Review Planner ODOT Region 3 Southwest Oregon (Coos, Curry, Douglas, Jackson & Josephine Counties) c: 541.603.8431 fie: micah.horowitz@odot.oregon.gov From: Regan Trapp <Regan.Trap (@ashland.or.us> Sent: Wednesday, November 29, 2023 7:49 AM To: Aaron Anderson <aaron.anderson@ashland.or.us>; April Lucas <a ril.lucas ashland.or.us>; Bill Miller <bill.miller@ashland.or.us>; Chuck Schweizer<Chuck.Schweizer@ashland.or.us>; Dan Cunningham <dan.cunnin ham ashland.or.us>; Derek Severson <derek.seversonPashland.or.us>; Emily Matlock <emily.matlock@ashland.or.us>; Gary Blake <GBlake recolo .com>; Heath Myers <heath.meyers@ashland.or.us>; Jason Minica <jason.minica@ashland.or.us>; Jennifer Chenoweth <iennifer.chenoweth@ashland.or.us>; MCDONALD John <John.MCDONALD odot.state.or.us>; SCRUGGS Julee Y<Julee.Y.SCRUGGS@odot.oregon.gov ; Karl Johnson <karIJohnson@ashland.or.us>; Leslie Eldridge<Ieslie.eldridgePashland,or.us>; Mark Shay <mark.sha ashland.or.us>; HOROWITZ Micah <Micah.HOROWITZ odot.ore on. ov>; Michael Morrison <michael.morrison@ashland.or.us>; Michael Sullivan <michael.sullivan@ashiand.or.us>; ODOT Region 3 Development Review <R3DevRev{a)odot.oregon.gov>; .townsend rvtd.or ; Peter Baughman <peter.baughman@ashland.or. us>; Rachel Dials <rachel.dials@ashland.or.us>; Ralph Sartain <ralph.sartain@ashland.pr.us>; Regan Trapp <Regan.Trapp@ashland.or,u_s>; Rick Barton <rick.barton@ash land. or. _us>; Ryan Maclaren *ODOT <Rmaclaren rvco .or >; Sean <seisma@rvtd.org>; Steve Walker <steve.walker@ashland.or.us>; Steven Matiaco <steven.matiaco@ashland.or.us>; Tara Kiewel <tara.kiewel@ashland.or.us>; Thomas McBartlett III <thomas.mcbartlett ashland.or.us>; tid talenti dorp; Veronica Allen <veronica.allen ashland.or.us>; WANG Wei <Wei.WANG@odot.oregon.Bov> Subject: Pre -app S1 Winburn Way 12/13/23 City of Ashland Planning Division 51 Winburn Way • Ashland, OR 97520 Phone (541) 488-5305 • Fax (541) 488-6065 Email: Planningoashland.or. s DESCRIPTION OF PROJECT Project Description APPLICANT Name 1)C-- 5 by-, S �" i, a Phone x 11-1\ Address S 1 k -J City A a � \ 0.' & PROPERTY OWNER Name C �`�� O � N!4 V, \ a r, —Day Time Phone Address DESCRIPTION OF PROPERTY City E -Mail zip e. Zip Street Address Assessors Map No. 391E 0113$ ItouTax Lot(s) 7,w0. Q� SUBMITTAL REQUIREMENTS To request a pre -application conference, submit this form with true scale PDF drawings to Pianning(dashland.or,us. The application will need to include plans addressing the application submission requirements including site and landscaping plans drawn to a standard scale and formatted to print to scale on paper no larger than 11 -inches by 17 -Inches, 1. Completed Application, 2, Narrative — Provide a written description of proposal and request. (If in Historic District, provide pictures of existing structures, elevations of proposed structures and details of planned exterior design features and materials) 3, Site Plan — The site plan should contain all applicable elements in the Site Pian Checklist (see page 2) plus any other information pertinent to this proposal. The site plan will be checked to insure all applicable information is included at the time the pre -application date is set. 4, Additional information - Provide In the narrative or with the site pian: 1) Number of acres in development 2) Total gross square footage of all structures 3) Number of stories on each structure 4) Indicate number of and square footage of: a) Dwelling Units (include the units by the number of bedrooms in each unit -- e.g. 10 1 -bedroom, 25 2 -bedroom, etc) b) office Spaces c) Retail Units d) Other Spaces 5) Percentage of lot coverage by: a) Structures e) Landscaping b) Streets & Roads f) Number of parking spaces c) Parking AreasCDriveways g) Total square footage of landscaped areas, d) Recreation Areas h) Other pertinent information of the proposed development 5. LEED® Certification - Indicate whether project will be pursuing LEEDO certification. 6, Submittal Fee - $200.40 PRE -APPLICATION SITE PLAN CHECKLIST City of Ashland Planning Division NO 61 Winburn Way • Ashland, OR 87520 1. Phone (541) 488-5305 - Fox (541) 488-6066 V Email: Planninc a�d.or.us 5) Percentage of lot coverage by: a) Structures e) Landscaping b) Streets & Roads f) Number of parking spaces c) Parking AreasCDriveways g) Total square footage of landscaped areas, d) Recreation Areas h) Other pertinent information of the proposed development 5. LEED® Certification - Indicate whether project will be pursuing LEEDO certification. 6, Submittal Fee - $200.40 PRE -APPLICATION SITE PLAN CHECKLIST YES NO NIA 1. Project Name V 2. Owner Name 3. Site Address and MaR..& Taxlot Number ✓ 4. Vicinity Map - with street names and locations of all existing and proposed streets within or on the boundary of the proposed development 5. Scale & North Arrow 6. Lot Layout with approximate dimensions for all lot tines 7. Zoning Designations in proposed development and surrounding properties 8. Location & Use of all proposed and existing building, fences and structures J 9, Indicate which buildings are to remain and which are to be removed 10. Location of all landscaped areas. Indicate existing trees, size, species, and approximate drip line outer branch location). ldenli trees to be removed. V/ 11. Location and size of all public utilities in and adjacent to the proposed development including water line and meter size, sewer lines, storm drain lines, nearest fire -...hydrant.. 12. Locations of drainage ways or public utility easements in and adjacent to proposed development. ✓ 13. Location, size and use of all contemplated and existing public areas +� 14. Approximate topography (sto a of the site ✓ 15. Location of all parking areas and individual and handicap parking spaces, ingress and egress on the site and on-site circulation f 16. Use designation for the areas not covered by buildings (e.g. loading, storage, vacant, open sace, etc. 17. Elevations of the building(s) 18, Construction materials -wood frame, masonry, etc. (If project is in a Historic District provide pictures of existing structures and indicate proposed exterior materials for siding, windows, trim and roofs ,f City of Ashland Planning Division 51 Winburn Way • Ashland, OR 97520 Phone (541) 488-5305 - Fax (541) 488-6066 Email: Plnninccrshlancl.or.us PRE -APPLICATION BUILDING INFORMATION Please attempt to Indicate the following (mote; if information is not known please leave blank) 1. Current Building Occupancy Type (select one): Assembl = More than 50 occupants Theaters, Restaurants, Nightclubs, Taverns and Bars, Community Halls, Art Galleries, Places of Worship, Arenas, Bleacher's, etc, Business = Less than 50 occupants Professional Service Office, Barber and Beauty Salons, Training and Skill Development not within a school or academic program, Bank, Print Shop, etc. Educational Schools 1f -12th Grade, Religious Educational Rooms and Auditoriums, Day Care Facilities Factory (F- Occupancy's include, among others, the use of a building or structure or portion thereof, for assembling, disassembling, fabricating, finishing, manufacturing, packaging, repair or processing operations that are not classified as Group H -Hazardous or Group S -Storage Occupancy's High Hazard H -Occupancy's includes, among others, the use of a structure, or a portion thereof, that involves the manufacturing, processing, generation or storage of materials that constitute a physical or health hazard in quantities allowed in control areas complying with section 414 of the Oregon Structural Specialty Code. Institutional I -Occupancy's includes, among others, the use of a bullding or structure or a portion thereof for more than 16 persons, excluding staff, who reside an a 24 hr. basis in a supervised environment and receive custodial care. Detoxification Facilities, Hospitals, Medical Care, Nursing Homes, Congregate Living Facilities, Social Rehabilitation f=acilities, Assisted Living Facilities, Alcohol and Drug Centers, Correction Centers, Jails, Reformatories, Adult and Child Day Care Facilities. Mercantile Department Stores, Drug Stores, Markets, Motor Fuel -Dispensing Facilities, Retail or Wholesale Stores, Sales Rooms. Residential Single Family Residence, Hotels, Motels, Apartment Houses, Vacation Time Shares, Congregate Living Facilities (more than 16 occupants), Assisted Living Facilities (with or without a Memory Care Endorsement), Residential Treatment Facilities, etc. 2. Is a Change of Occupancy being requested? If yes, please indicate the proposed Occupancy Type: p Assembly High Hazard Business Institutional Educational Mercantile Factory Residential 3. If Residential please indicate which type (select one): R-1 Occupancy Hotels (transient), Motels (transient), Boarding houses (transient) with more than 10 occupants. R-2 Occupancy Apartment Houses, Congregate Living Facilities (non -transient) with more than 16 occupants, Dormitories, Hotels (non -transient), Motels (non -transient), Vacation Time Share Properties, Boarding Houses (non- transient) with more than 16 occupants, etc. City of Ashland Planning Division 51 Winburn Way - Ashland, OR 97520 Phone (541) 4885305 - Fax (541) 488-6066 rMail: Plcsr rein cE csshianc�.ar.us R-3 Occupancy Detached One and Two Family Dwellings and Townhouses, Adult Care Facilities (six or fewer persons of any age less than 24 hrs.), Adult Foster Hames as defined in ORS Chapter 443, or Family Child Care Homes located In a private residence as defined in the Oregon Structural Specialty Code section 310.2, Buildings that do not contain more than two dwelling units, Boarding Houses (non -transient), Child Care Facilities that provide accommodations for six or fewer persons of any age for less than 24 hrs., Congregate Living Facilities (non -transient) with 16 or fewer occupants, Lodging Houses, etc.) R-4 Occu ane This occupancy shall include buildings, structures or portions thereof for more than five but not more than 16 persons, excluding staff, who reside on a 24 -hr, basis in a supervised residential environment and receive custodial care, Congregate Living Facilities, Halfway Houses, Social Rehabilitation Facilities, Alcohol and Drug Centers Assisted Living Facilities (with or without a Memory Care Endorsement), Residential Care Facilities (with or without a Memory Care Endorsement), Residential Treatment Facilities, Group Homes and Facilities, etc.) 4. Type of Building Construction: Types I and li construction are those types of construction in which the building elements listed in Table 641 of the Oregon Structural Specialty Code are of noncombustible materials. Type III construction is that type of construction in which the exterior walls are of noncombustible materials and the interior building elements are of any material permitted by the Oregon Structural Specialty Code. Type IV Construction (Heavy Timber) Is that type of Construction in which the exterior walls are of noncombustible materials and the interior building elements are of solid or laminated wood without concealed spaces. Type V Construction is that type of construction in which the structural elements, exterior wails and Interior walls are of any materials permitted by the Oregon YP n Structural Specialty Code. T o iV { ! -v YP Type II Type V Type III 5. Is the building equipped or proposed to be equipped with a Fire Protection System? (e.g., Fire Sprinklers or Fire Alarms) Yes Moi Any questions regarding the pre -application conference or the formai land use application submittal can be directed to the Ashland Planning Division at (541) 488.5305. The City of Ashland Land Use Code can be found online at www,ashtand.onusfcode.asp by clicking on Chapter 18 and selecting the desired section. siwivmooa NoaonalsNoo %00[ h %hh N RIM ¢ Li 1 1 z e�� ale ca�sa's is 9 IE s 9 E a s s U H [A v s U ii a a u` �"ease l� r-f--'-'��•;,..t_�''1 ` _ % I .._ _ 10 I i IN Un au, � W O CL W �� a �•� X03 � � 3gw -5 a g=:o_ a ARM =�I HQ8MWe LL ¢H oa$ s�p2 o^fig �p HM ^ siasw_ DLA; J — _