HomeMy WebLinkAbout2024-06-13 Public Arts MIN
Public Arts Advisory CommitteeMeetingMinutes
June 13, 2024
Regular Meeting
4:00pm5:30pm, Siskiyou Conference Room
51 Winburn Way
Minutes
I.(4:00) CALL TO ORDER:
a)Welcome Community member PeterFinkle is in attendance with a requestto
speak during two agenda items
b)Quorum count-achieved
Committee Members Present:Liaisons & Staff Present:
Cassie Preskenis, ChairJennifer Chenoweth,Associate Planner
Beca BlakeCouncilor Gina DuQuenne(via Zoom)
Russell Copley
Ken Engelund
Paige Gerhard Liaisons & Staff Absent:
Susan JainJim Bachman,Parks and Rec Commissioner
Heather Warden
Committee Members Absent:Special Guests:
Tessa Elbettar, Vice ChairPeter Finkle
Liz Adkisson, SOU Student Rep
II.(4:10) LAND ACKNOWLEDGEMENT
the Ikirakutsum Band of the Shasta Nation, as well as the diverse and vibrant Native
communities who make their home here today.We denounce the egregious acts of the
colonizers and government and recognize the horrific impacts that still exist today.We honor
the first stewards in the Rogue Valley and the lands we live and depend on: Tribes with
ancestral lands in and surrounding the geography of the Ashland Watershed include the
original past, present,and futureindigenous inhabitants of the Shasta, Takelma, Athabaskan
kha -
-
Read by Ken Engelund
III.(4:15) APPROVAL OF MINUTES May 16, 2024 regular meeting Cassie Preskenismotioned to
approvethe minuteswith onecorrection(additional language added) to clarify the
Playwright Walk Concept Plan section as noted by Susan Jain; Ken Engelundseconded the
motion. All approved.
Note, moving forward, the agenda will be drafted by Jenn and then sent to the entire group
Note: Anyone wishing to speak at any Public Arts Advisory Committeemeeting is encouraged to do so.After you have been recognized by the
Chair, give your name and City of residence. You will then be allowed to speak. Please note the public testimony may be limited by the Chair.
Page 1of 4
Public Arts Advisory CommitteeMeetingMinutes
to request additional agenda items (those items will be due by a specific date), and then
Jenn will send the final draft agenda to Cassie for approval prior to Jenn sending and
posting the final agenda. We have a new website so please reach out to Jenn if there are
any questions or issues with accessingthe agenda or minutes on the City of Ashland
website.
IV.(4:20-4:30) PUBLIC FORUM(for items not on the agenda; up to 3 minutes per speaker)
Peter Finkle asked to speak during agenda items VII. Public Art Maintenance update
and ODOT Controller Boxes. Chair Preskenis approvedthe request.
V.(4:30-4:45) LIAISON REPORTS
Liaisons:
a)City Council Liaison, Gina DuQuenne; The PAAC has a new APRC Liaison, Jim
Bachman,as Stef Seffinger has resigned.Jim is not in attendance today, but the
PAAC welcomes Jim to the committee. The APRC has hired a new Parks Director,
Rocky Houston. Rocky joins the City with extensive experience in leadership and
managing park lands.
b)Ashland Parks and Recreation CommissionLiaison, New APRC Liaison Jim Bachman;
absent
c)Community Development Liaison, JenniferChenoweth; The photo of the selected
crosswalk was shown to the committee there were no objections. The City
Manager also approves. The City Administration is working on a Committee &
Commission members guide handout that will include information about roles and
expectations for serving on committees and commissions with information about
public meeting laws.
VI.(4:45-5:15) DISCUSSION ITEMSand MOTIONS(up to 10 minutes per topic)
a)Crosswalk Project:Review and approve selected work or update; the selection panel
selected the artwork that best met the qualifications as outlined in the Call for
time connect
includes items used by the Shasta people who lived in and around Ashland.
b)Playwright Walk Implementation Plan:Ken Engelund to provide update on Phase I
and Ken & Susan Jain to present Phase II Plan Acitizen committee (Ken Engelund,
Susan Jain, Beca Blake and Russell Copley) is working on implementation of
Phase I with the Thaldens and a plan for Phase II
intention of creating an UNESCO site. Need to provide size and spec guidelines to
Sam Hayes-Hicks, SOU art professor.
VII.(5:15-5:30) OTHER BUSINESSUPDATES and ACTION ITEMS (up to 5 minutes per item)
Note: Anyone wishing to speak at any Public Arts Advisory Committeemeeting is encouraged to do so.After you have been recognized by the
Chair, give your name and City of residence. You will then be allowed to speak. Please note the public testimony may be limited by the Chair.
Page 2of 4
Public Arts Advisory CommitteeMeetingMinutes
a)Public Art Maintenance: update Peter Finkleprovided an update to Mike Morrison
(through Jenn) with asummary of suggested maintenance needed for public
artworks. He reached out to Ann DiSalvo and Sue Springer. Mike was not in
attendance. Jenn and Cassie provided an update from Brandon regarding the
need to pull together a cost estimate for maintenance of art so that it can be
added to the next budget cycle as a line item. Gina stated that she would also
speak with the Mayor and City Manager about the need to include a line item in
the budge for maintenance of public art. Gina and Cassie also recommended that
we add a bullet regarding this work activity to the mid-year work plan update to
council in July.
ACTION ITEM: Jenn will draft the bullet point for the mid-year work plan and send
to Cassie for approval
ACTION ITEM: Peter will continue to work with Mike Morrison on obtaining a Public
Art Maintenance Cost Estimate for the next budgetcycle (by January 2025)and
Jenn will assist as needed.
b)ODOT Controller Boxes: 1). Awaiting approval from ODOT on the three selected and
designed boxes. Peterhas been contacted by one of the artist asking about dates
for the community painting. Jenn stated that ODOT still has not approved the
designs. UPDATE: ODOT approved the designs words incorporated into one of the
designs was the cause of the hold up. ODOT does not allow words on their boxes.
recommends that future designs donot contain words.
ACTION ITEMS: Jenn will follow up with painter about prep and seal bid from
October 2023. Cassie will reach out to Grants Pass to see who they recommend for
prep and seal work. Peter will reach out to artists about timing the events. Jenn
will check in with Brandon about a waiver for community members to participate
and how to pay for supplies.
2). Sub-Committee recommendations and actions for selecting next set of boxes.
(Action items from March 2024 meeting)Task group has not yet met to discuss
Marking Ashland PlacesII:APAC creating a Policy for Art in Parks-The APRC drafted a
new policy for Public Art in Ashland Parks. The policy was reviewed by PAAC and the
following comments noted:
1.What is the definition of art? Does it apply to performative or temporary art? Or is the
policy only for permanent art installations?
2.Does it apply to art that is purchased and donated? Thinking about the playwright
plaques, how would those apply to this policy if a donor wanted to place one in park
property.
Clarification on the PublicArts in Ashland Park Policy.The policy has been approved
by Council. The policy covers artwork installations that are intended to be installed
and included in the public arts inventory.
Note: Anyone wishing to speak at any Public Arts Advisory Committeemeeting is encouraged to do so.After you have been recognized by the
Chair, give your name and City of residence. You will then be allowed to speak. Please note the public testimony may be limited by the Chair.
Page 3of 4
Public Arts Advisory CommitteeMeetingMinutes
There are other permit processes through Parks for performative and temporary
art.
Ifa donor wants to gift the city an artwork that is to be included (approved by
Council) in the public art collection, then the new policy process applies (such as
playwright walk plaques they have been approved by the council but would need
to go throughthe Public Arts in Ashland Parks Policy if proposed to be installed in
Park lands).
The PAAC would like to reach out to the new Parks Director and extend an invitation
to an upcoming meeting. The PAAC is excited to meet the new director and to work
together.
ACTION ITEM: Jenn will draft an invitation.
c)Study Session -Task GroupsProposalsUpdate (Action item from Feb.meeting):
Task groupsto form a proposal or project to present to the group-Task groups
have not yet met. In the future Study Sessions should occur in May after new
members have been appointed.
ACTION ITEM: Jenn will send the PAAC the notes from the January 2024 Study
Session since there are new members and with the migration of the new website
those are no longer accessible from the City website.
d)Placemaking Motion (Action item from Feb.meeting):Ken and Ginato provide
update to group regarding the wording of the February 15 Placemaking Motion that
was put on hold Still on hold
e)-Update Micah
received a grant to cover living costs and is devoting more time to artwork.
f)Update The whole vision
VIII.ROUND TABLE -Member open discussion of project ideas or opportunities (2 minutes each)
Heather -September 7, 8, 9 there will be another Chamber sidewalk/arts (art, music,
food) event.Chamber has secured all permits.
Beca-Schneider Museum opening night for new exhibits this evening.
Susan volunteering to look at current Public Art Master Plan and make
recommendations to the PAAC on how to update.
Ken-Ken met with the Public Works Director about installing anartwork piece that
welcomes visitors to the cityat Exit 14, in the south end of town.
Gina will email Jenn an address to share with the group to look at for potential art
mural.
IX.(5:30) ADJOURNMENT-Next Meeting Date:Thursday, August 15@ 4:00 pm
Note, the July 18meeting is cancelled.
Note: Anyone wishing to speak at any Public Arts Advisory Committeemeeting is encouraged to do so.After you have been recognized by the
Chair, give your name and City of residence. You will then be allowed to speak. Please note the public testimony may be limited by the Chair.
Page 4of 4