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HomeMy WebLinkAbout2004-05-13 Budget Committee Minutes ASHLAND BUDGET COMMITTEE MEETING MAY 13, 2004-PAGE 1 OF 3 Budget Committee Meeting Draft Minutes May 13, 2004, 7:00pm Civic Center Council Chambers, 1175 East Main Street CALL TO ORDER Chairman Marty Levine called the Budget Committee Meeting to order at 7:01 p.m. on May 13, 2004 in the Civic Center Council Chambers, 1175 E. Main Street Ashland, Oregon. ROLL CALL: Councilor Amarotico, DeBoer, Jackson, Hartzell, Morrison, Laws, and Hearn were present. Budget Committee Members Moore, Williams, Silbiger, Christensen, and Stepahin were present. ABSENT: Budget Committee Member Olsen was absent. STAFF PRESENT: GINO GRIMALDI, CITY ADMINISTRATOR LEE TUNEBERG, FINANCE DIRECTOR, BUDGET OFFICER DON ROBERTSON, PARKS DIRECTOR MIKE BIANCA, POLICE CHIEF CINDY HANKS, PROJECT COORDINATOR BRYN MORRISON, ADMINISTRATIVE SECRETARY PUBLIC INPUT None REVIEW ISSUES – Hand Out 1. School Grounds Landscaping Care-Memo Lee Tuneberg, Finance Director, spoke to the memo presented. See attachment. He spoke to the long term budget for Parks. The overall budget was 5.5% rather than a 10% increase as previously stated. Of the $66,248 dollars of work that will be done on school grounds next year for athletic fields and playgrounds, Parks is paid by the schools $48,000. When they met with the schools, they did not come up with solutions, but came up with 3 options. 1) do nothing more 2) provide a reduced level of service for funds available 3) form agreement between three parties and equally split $43,000 from schools to parks, $43,000 from ASHLAND BUDGET COMMITTEE MEETING MAY 13, 2004-PAGE 2 OF 3 city to parks, parks absorb last $43,000. The Committee asked about option 3 and if it is new money, and if they would not change the $48,000. Mr. Tuneberg responded that it would be for doing the extra program, not new money. The schools indicated that they were open to any program the City proposed. Alan DeBoer, Budget Committee Member, stated that Parks said that in the beginning if they couldn’t do it at their level, then they didn’t want to do it at all. Mike Gardiner, Parks Commission said that Parks is in agreement with option 3. The Committee asked if the funding would come from the existing budget. Don Robertson, Parks Director, didn’t recommend making the adjustment now, but maybe will do a line item transfer further into the year. Mr. Tuneberg added a transfer of appropriations would accomplish this. Regina Stepahin, Budget Committee Member, stated that there needs to be better solution for future years. John Morrison, Councilor, thinks this is a step in the right direction. The Committee asked where the City share would come from. Mr. Tuneberg responded from the General Fund and they may have to cut a program or expense or use savings from health care costs that are not as high as expected. Williams/Moore m/s to adopted option 3. Laws/Hartzell m/s to amend motion if schools don’t come up with share that they will bring it back to the Committee to decide what to do. All Ayes Laws/Hartzell m/s to accept Parks budget as amended. All Ayes 2. Corrections a. Transfer $50,000 from Parks to Wastewater b. Transfer $50,000 from Parks to Parks CIP Mr. Tuneberg spoke to the errors in the proposed budget. See attachment. Hartzell/Williams m/s to accept corrected Parks budget as presented by staff. All Ayes MOTION(S) TO ADJUST THE PROPOSED BUDGET Discussion of above and any other items: None Discussion Motion to amend budget Repeat as necessary ASHLAND BUDGET COMMITTEE MEETING MAY 13, 2004-PAGE 3 OF 3 MOTION TO APPROVE THE FY 2004-05 BUDGET NOTE: See sample motion or enact them separately. 1. Motion to approve Budget and convey to council for adoption 2. Motion to approve Property Tax Permanent Levy of $3.56470/$1,000 3. Motion to approve Bond Levies of $536,000 4. Motion to approve Local Option Tax Levy of $1.38000/$1,000. Sample: I move that the City of Ashland budget committee approve and convey the amended budget to council for adoption and approve taxes for the 2004-2005 fiscal year at the rate of $3.56470 per $1000 of assessed value for operating purposes and in the amount of $536,000 for payment of bond principal and interest and at the rate of $1.38000 per $1000 of assessed value as the Youth Activities local option levy. DeBoer/Williams m/s that the City of Ashland budget committee approve and convey the amended budget to council for adoption and approve taxes for the 2004-2005 fiscal year at the rate of $3.56470 per $1000 of assessed value for operating purposes and in the amount of $536,000 for payment of bond principal and interest and at the rate of $1.38000 per $1000 of assessed value as the Youth Activities local option levy. All Ayes. COMMITTEE COMMENTS Mr. Levine wants the schools to show accountability for portion of maintenance. Jim Moore, Budget Committee Member stated that they need to watch Personal Services and other expenses in next the few years and put a stop to spending. Mr. Laws agreed. Cate Hartzell, Councilor encouraged the Committee to participate throughout year in City activities. Alan DeBoer is not able to participate in the Economic & Cultural Development Grant Presentations. Mr. Tuneberg spoke to grant funds that are set aside. Mr. Laws stated that the Committee needed to delegate the TOT funds to the subcommittee. DeBoer/Moore m/s to delegate funds to subcommittee for Economic & Cultural Development Grants. All Ayes ADJOURNMENT The meeting was adjourned at 7:55 p.m. Respectively Submitted, Bryn Morrison, Administrative Secretary Finance Department