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Home My WebLink About2009-05-06 Budget Committee MinutesBUDGET COMMITTEE MEETING MAY 6, 2009 —PAGE 1 of 8 Budget Committee Meeting Agenda May 6, 2009 6:00pm Civic Center Council Chambers, 1175 East Main Street CALL TO ORDER The budget meeting was called to order at 6:10 pm on Wednesday, May 6, 2009 in Council Chambers at 1175 East Main Street, Ashland Oregon. ROLL CALL Mayor Stromberg was present. Committee members Chapman, Douma, Everson, Gregorio, Heimann, Jackson, Navickas, Silbiger, Slattery, Thompson and Voisin were present. Boenheim and Lemhouse were absent. STAFF PRESENT: MARTHA BENNETT, CITY ADMINISTRATOR LEE TUNEBERG, ADMINISTRATIVE SERVICES/FINANCE DIRECTOR ADAM HANKS, PROJECT MANAGER/STRATEGIC PLANNING BILL MOLNAR, COMMUNITY DEVELOPMENT DIRECTOR MIKE BROOMFIELD, BUILDING OFFICIAL BRANDON GOLDMAN, SENIOR PLANNER TERRY HOLDERNESS, POLICE CHIEF GAIL ROSENBERG, ADMINISTRATIVE ASSISTANT COREY FALLS, POLICE LIEUTENANT BRYN MORRISON, ACCOUNT REPRESENTATIVE MELISSA HUHTALA, ADMINISTRATIVE SECRETARY APPROVAL OF MINUTES Approval of Minutes from previous meeting dated: 4/23/2009 Budget Committee Meeting Everson/Douma ms to approve the minutes. All Ayes. COMMUNITY DEVELOPMENT, CDBG PAGE 3-101 through 3-110 Community Development Director Bill Molnar was joined with Building Official, Mike Broomfield, Senior Planner, Brandon Goldman and Project Manager/Strategic Planning, Adam Hanks to present the Community Development budget presentation. Mr. Molnar discussed the budget over time. The overall budget for Community Development Department is 11.5% reduction from what was adopted last year (see attached). There is a proposed reduction of 17% in the Building Division and a 9% reduction in the Planning Division. Mr. Molnar explained the break down of 48% salaries and benefits and 52% materials and services for the proposed 2010 budget (see attached). Due to block grant funds Community BUDGET COMMITTEE MEETING MAY 6, 2009 — PAGE 2 of 8 Development gets an annual entitlement of $200,000 a year. Community Development rewards the grant money to projects however; when a project is commenced the monies are carried over. There is a line item in materials and services for community development block grant funds and have two years of allocations that has been carried over. Mr. Molnar does not anticipate that the money will be given out this year. Mr. Molnar gave an overview of the upcoming work for 2010 (see attached). The Croman Mill Site Redevelopment plan resulted in a detailed master plan which needs to be refined. The Completion of Clay Street affordable housing projects has two phases. Phase one involves the 16 unit housing authority project. The second phase is 1.2 acres that the city housing division will look at and create designs for that piece of property. The Riparian and Wetland Ordinance projects are pending until passed by Council. For the Transit Oriented Development Overlay Community Development is looking at a zoning technique. The Develop Implementation Strategy for the 20 acre Railroad Property. The master plans are still being looked at. Mr. Molnar went over the trends for 2010 (see attached). New residential and commercial development is forecasted to remain slow. Building activity has picked up over the last six weeks there has been an increase in permit activity. Long term developments are secure based on the overall quality of the community. There is interest in promoting green development and green building practices. Mr. Molnar discussed Community Development's matrix analysis (see attached). Mr. Molnar stated that the matrix was divided by division. In the planning division most programs are related to state and local codes and regulation mandates that Community Development is required by state law to process planning actions and make sure the comprehensive plans are updated by state requirements. The Committee questioned what the materials and services charges were for the planning division. The materials and services charges and fees are $300,000 which is 60% of the division's materials and services. Mr. Molnar answered the miscellaneous charges and fees are central service charges, AFN debt, and debt on the Community Development Building. The Committee questioned why housing programs are listed as one of the highest criteria's. Mr. Molnar stated that it is a federal requirement. Community Development will be responsible to monitor projects for the future. The Committee continued to discuss the criteria ranking for the housing program, some felt that since it is a federal mandate then it should be highest priority, others felt it should be lower. Ms. Bennett explained that there will be disagreements regarding the matrix and it is good to have discussion about it. Mr. Molnar continued with the matrix. Support for local economic health was the focus. One key factor heard from local businesses that were planning to expand had concerns in the availability of housing. He explained that when dealing with Ashland's economic health the long term planning is crucial for the quality of life in Ashland. He stated that the environmental protection in Ashland is above mandated levels, Ashland is a culture that looks for standards above the minimums. A local compliance program is necessary. BUDGET COMMITTEE MEETING MAY 6, 2009 —PAGE 3 of 8 The Committee questioned what the thresholds are for low income housing on an individual and family basis. Mr. Goldman answered that affordable housing ranges from a family of four making $20,000 a year or less or an individual making $16,000 a year or less. If a household is paying more then 30% of their income on housing costs then that is considered over burdened. Mr. Molnar discussed significant budget changes (see attached). Community Development has made. In January a building inspector position was eliminated. He explained that the Community Development Department has been working with other departments to try and redistribute responsibilities due to the staff decrease. The Committee questioned if Community Development feels that the budget process is adequately flexible and if the demand on the planning department grows fast enough that the Community Development Department will be able to get adequate staff within a year. Mr. Molnar answered that if there is an influx in permits Community Development will be able to get the Building Department to leverage some part time help. Mr. Molnar stated that Community Development has the ability to adapt. The Committee stated that there is a huge demand for public process whether it is long range or immediate applications. The levels of expectations are high in Ashland. Mr. Molnar stated that if planning applications steadily start coming in Community Development has the ability to respond. Long-range projects will have to be revisited and possibly add staff. The Committee questioned reductions made. Mr. Molnar discussed the reduction in planning activity that happened in February; about 6 commercial projects have been reduced. Overall planning activity in general is consistent in smaller commercial projects because of the historic district we live in. The smaller projects still tend to take a large amount of staff time to evaluate. He stated that Community Development could look at additional staff reductions but it is important to maintain current development activities and work on the long term projects that will help the City in the long run. The Committee stated that it is hard to know how much staffing is required for Community Development to preserve the quality of the Community. It is a difficult balancing act. Long range planning is very important. Public Input -none POLICE PAGE 3-43 through 3-54 Police Chief, Terry Holderness presented the Police Departments Budget. Chief Holderness discussed budget over time (see attached). There have been significant increases in the budget since FY 2006-07. Since then there has been money saved due to salary decreases. He stated that 34% of budget is materials and services about 4% of that is controllable such as consumables, trainings and travel. 66% of budget is salaries and benefits. Chief Holderness discussed the Police Departments challenges and goals for next year (see slide). One goal is to reduce completion time for cases assigned to the investigations unit, the Police Department gets a lot of complaints due to the time it takes for an investigation to be completed however, there are only 3 detectives assigned to the Police Department which is not enough. He stated that the Police Department would like to maintain or reduce priority one BUDGET COMMITTEE MEETING MAY 6, 2009 — PAGE 4 of 8 response times with fewer officers. Currently the Police Department is three officers short. A way to reduce response time is by implementing GPS on all marked vehicles. Chief Holderness discussed the completion of reaccredidation process. This is important to complete to insure that the Police Department is consistent in Department practices. This is done every three years. Accreditation has the potential to reduce liability. Chief Holderness went over the Police Department matrix (see attached). Chief Holderness discussed significant budget changes (see attached). The Police Department reduced overtime by $35,000. The replacement time for vehicles has been extended to four years opposed to three years. Chief Holderness explained other changes for the Community Service Officer (CSO). Subpoena service is a high priority because if subpoenas served papers are not filed. This function will now be done by the Community Service Officer, which will free officer's time to do more important things. Another high priority is missing person follow up which is required by state law. The CSO will now be handling the paperwork. Code compliance issues will also be handled differently. Abandoned vehicles on roadways and private property will be taken care of promptly if a safety issue is involved. Chief Holderness discussed that records will maintain or increase coverage at the Contact Station. There has been a reduction in crime by 47% in the plaza partially due to the Contact Station being downtown. Records clerks will remain at the Contact Station so an officer can be on live duty. The Committee questioned if volunteers could be used at the contact station. Chief Holderness answered yes, and the Police Department is looking at a grant to put someone at the contact station. Chief Holderness explained that the Police Department will no longer take cases on misdemeanor part two crimes that have a low probability of solving the cases. The Police Department will also stop investigating non criminal non injury traffic collisions. The Committee questioned the priorities for reinstating the School Resource Officer (SRO). Mr. Holderness stated that the Police Department is working with the district to find ways when there is adequate staffing so using overtime will not be an issue to get an officer to the schools once a week. The Police Department has put in for a Federal Grant to gain another officer. The Committee questioned what would be involved in adding staff to get the grant? Chief Holderness answered that it would involve adding an additional person and get the person trained which would take a year. The Committee questioned how some of the proposed state cuts in mental health could affect the ability for responses to those cases. Chief Holderness answered that the Police Department will spend more time dealing with mental health issues of the City. The Committee questioned how much money is spent dealing with drug issues. Chief Holderness stated that it is not as much money as one would think. The Police Departments does not spend a lot of time looking for marijuana. The Police Department Regionalizes all major narcotic investigations. BUDGET COMMITTEE MEETING MAY 6, 2009 — PAGE 5 of 8 The Committee questioned how the City will know when no more law enforcement can be cut. Chief Holderness explained that if crime goes up that's a bad sign if clearance rate goes down then too much has been cut. Also response time goes up then cuts have gone too far. The Committee questioned what constitutes an emergency. Chief Holderness answered that an emergency is a call where if they do not respond immediately someone is at risk of injury and property is being damaged or stolen. The Committee questioned the process of a new hire. Chief Holderness stated that Ashland is competative when hiring people. Two years ago the Police Department went through 2 processes and couldn't find anyone that met the standards. In Oregon the DPS will not accept a person unless hired by an agency. Public input -none FIRE PAGE 3-55 through 3-66 The Committee thanked Interim Fire Chief Langston for his presence and service. Interim Fire Chief, Larry Langston, was joined with Division Chief, Greg Case, and Division Chief, Margueritte Hickman, to present the Fire Departments Budget. Chief Langston discussed the Fire Department's budget over time (see attached). Langston referred the budget as a maintenance budget. The budget met the goal of 3% reduction. Langston went over the budget distribution (see attached). The contracts that are 4% of the budget are the requirements from OSHA on testing ladders, hose, and also radio contracts. Chief Langston stated that the budget met the needs of the department for important maintenance aspects. The Fire Department has no reserves built in the budget. Chief Langston stated that OSHA conducted an inspection and found that the quality of equipment is in good shape. Chief Langston discussed the upcoming work for 2010 (see attached). The Fire Department will aim to meet performance objectives of the standards of cover. The Fire Department will be on location 90% if the time within 8 minutes for Emergency Medical Service (EMS) in the city of Ashland and be on location within 5 minutes 90% of the time for fires. The Committee questioned life threatening emergencies if a 4 minute response rate is necessary for there not to be brain damage why the 8 minute response rate and questioned how this type of situation is addressed. Langston answered that in cardiac arrest situations there is a time element that is critical from the time that the heart stops which is 8 minutes before brain damage could take place. In Ashland there is a 4-5 minutes time period to arrive on the scene. Good goal in Ashland would be on location 5-6 minutes 80-90% of the time. The Committee questioned the statistics in relation to the goal of 5 minutes or less. In May and August there was a lower performance rate. Langston stated that there could have been unavailability of an engine, could have had 3 units out at the same time while a 41h call came in, or it could have been a statistical issue. BUDGET COMMITTEE MEETING MAY 6, 2009 — PAGE 6 of 8 Chief Langston explained that the Fire Department will be applying for federal grants. If the Fire Department receives grants the money will be used to replace an engine in station two which will then be sold and will use the money to replace equipment. Some equipment that needs to be replaced is imaging cameras. Chief Langston stated that the Fire Department has not been officially notified yet but may have received a $55,000 title 3 grant to reduce fuels in the watershed. Chief Langston discussed the significant budget changes (see attached). In order the make the department more efficient the Fire Department cut out a lot of duel engine responses. Chief Langston discussed the matrix analysis (see attached). Chief Langston went over service impacts for the Fire Department (see attached). He stated that if firefighters are reduced by 2 positions daily staffing would also be reduced from 7-6. Chief Langston discussed what would happen if the CERT coordinator was eliminated. The CERT program would not be sustainable. No new volunteers could be trained and the program would die within the community. The Fire Department would keep the grant position which is a half time position to try and coordinate as best as possible. This program could not be run with just volunteers. The Committee questioned if the CERT program would work with half time position. Langston answered that it would be better then total elimination but over time not sure if it would be sustainable. He stated that Ashland has really benefited from the CERT program. The Committee questioned what the current cost for the CERT program is. Langston answered that the CERT coordinator cost is $77,000 including salary and benefits the rest of the program is grant funded. The grants totals come to $17,000, $35,000, $44,000, $50,000, $75,000. The grantors want to support a program to a City that has made a commitment. The Committee questioned what the Fire Department gains from having a CERT program. Langston answered that there is not a direct benefit on an everyday basis. In readiness emergency planning there is a definite benefit. Lucy Edwards added that there are anecdotal benefits. The Committee questioned if there was a half time paid CERT position would it be sufficient to maintain the grant funded second half position. Langston is not sure. Lucy Edwards responded that CERT would not lose the grant. The challenge would then be managing the program. Chief Langston discussed the organizational chart (see attached). Chief Langston stated that the Operations Chief has not been staffed and has not been funded since 2006. Minimum staffing for the Fire Department is 6, right now it is at 7. Currently there are 7 firefighters on duty including the Captain with a reduction in staffing the Fire Department the Captain would have to drop off as the command and control role and go to a primary unit. This would be a critical loss to the department and overtime would go up. This reduction will make a difference in safety on scene. The Committee questioned how this will affect insurance rates. Langston answered that the insurance company looks at water supply and staffing. The ISO that is current have has a BUDGET COMMITTEE MEETING MAY 6, 2009 — PAGE 7 of 8 rating that was built on the assumption that staffing would remain at the current staff level. If staffing is dropped the Fire Department may down grade to another class and insurance rates could rise. Chief Langston stated that the Fire Department is already close to the FTE level changing the policy. Losing 2 more will make it worse due to people being sick, injured or on vacation. The Committee questioned what would happen if the Fire Department was able to keep 1 position filled instead of 2. Langston answered that it would help and would have to adjust staffing accordingly. He stated that from an outside point of view with a new Fire Chief coming in and seeing the level of staff without any command and control 24 hours a day is very nerve racking situation. Chief Langston explained that OSHA requires 2 in and 2 out the Fire Department can not make an interior attack on a fire unless there are 4 people on location. The exception to that is if it can be determined with certainty that someone is in the building. The Committee questioned the possibility of volunteers joining staff. Langston answered that it is a challenge for Ashland to have volunteers, it is very time consuming to get them trained. There is a 50% turnover in Oregon for volunteers. Langston stated that for the future a team of volunteers should be looked at to do medical transports. PUBLIC INPUT Valerie Maroke spoke representing several CERT volunteers who were activated last week to staff the phone banks upon emergency operations of requesting help. They have also been activated for emergency shelters. Many volunteers are ready to step forward at a moments notice. There are over 200 active CERT volunteers in Ashland and over 400 have been trained since the beginning of the project. Stated CERT works as a good team with the paramedics because of the CERT coordinator and assistant. Grants that come into the city that help strengthen the City. Without the coordinator CERT can't have the tracking and monitoring of grants. Training is also something required by the coordinator. Stated she does not want to see the City tear it down. Laura Doherty spoke to keep CERT coordinator position and the fire fighter positions. Has lived in Ashland for 27 years and only left to serve in the Navy. Stated medical response is very important. Stated that we need the firefighter positions and the CERT position without them we will be in trouble. Feels appalled that we even have to talk about this the City needs to keep these positions. Deb Bayles with the Oregon action spoke in support of the CERT program (see attached letter). Do not cut the funding for this position. COMMITTEE DISCUSSION The Committee stated that CERT training is important. Lucy Edwards explained that in the past 2 years to deal with attrition CERT has made sure to have some new trained members and increase the skills to maintain the members. BUDGET COMMITTEE MEETING MAY 6, 2009 — PAGE 8 of 8 Lucy stated that most communities don't have the resources to train volunteers. CERT members make sure they maintain their training because they know the risks in this town. The Committee thanked and stated appreciation for Lucy Edwards. ADJOURNMENT This meeting adjourned at 10:00 PM Respectfully Submitted, Melissa Huhtala Community Development City Of Ashland Proposed Budget for 2009-2010 May 6, 2009 Budget Over Community Development i Department $2,50%000 $2,25%000 $2,00%000 $1 J5%000 $1,50%000 $1,25%000 $1,00%000 $75%000 $50%000 $25%000 FY 2007 FY 2008 FY 2009 FY 2009 FY 2010 Actual Actual Budget Projected Proposed Budget Over Time Community Development Department $2,50%000 $2,25%000 $2,00%000 $1 J5%000 $1,50%000 $1,25%000 $1,00%000 $75%000 $50%000 $25%000 FY 2007 FY 2008 FY 2009 FY 2009 FY 2010 Actual Actual Budget Projected Proposed Al 2010 Proposed Budget F"A&Aaal, Community Development i Department $1,210,787 52% $1,098,865 48% E Salaries & Benefits ® Materials & Services Here's the work we see coming in FY 2010 • Croman Mill Site Redevelopment Plan — Al Implementation Steps • Completion of Clay Street affordable housing projects - Phases I and II • Riparian and Wetland Ordinance — Guide and Education Materials • Transit Oriented Dev. Overlay — TSP Update • Develop Implementation Strategy for the 20- acre Railroad Property. Al Trends for FY 2010 • New residential and commercial development is forecasted to remain slow • Long-term confidence in Ashland's residential & commercial real estate market • National, state and local support for " green" building and development practices Al Matrix Analysis Highest Priority Criteria Development Long Range Housing Compliance Applications Planning Program Program Federal and State Primary Primary Primary Mandates City Charter and Code Primary Primary Contractual obligations and bond covenants Emergency response Basic needs public Primary health & welfare Matrix Analysis :JE=B]MM Me, Al Medium Priority Criteria Development Long Range Housing Compliance Applications Planning Program Program Operational efficiency/risk management/ fiscal health Support for local economic Secondary Secondary Secondary health Environmental protection Primary Primary Primary above mandated levels Emergency preparedness Service only available Primary Primary from government Matrix Analysis :JU=B]MM Me, Al Lowest Priority Criteria Development Applications Long Range Planning Housing Program Compliance Program Enhance quality of life/desirability of Ashland Primary Primary Primary Primary Support for residents' health beyond basics Quality citizen service High priority for local control Primary Primary Primary Primary Al Matrix Analysis Highest Priority Criteria Full Service — Facilities Misc. Plan Review & Master Programs Inspections Permit i.e. Green Federal and State Mandates Primary City Charter and Code Primary Contractual obligations and bond covenants Emergency response Basic needs public health & Secondary welfare Matrix Analysis .M re LM DI M M E•ri1 Al Medium Priority Criteria Full Service — Facilities Misc. Plan Review & Master Programs Inspections Permit i.e. Green Operational efficiency/risk management/ Secondary fiscal health Support for local economic health Secondary Secondary Secondary Environmental protection above mandated levels Emergency preparedness Primary Service only available from government Secondary Secondary Matrix Analysis Al Lowest Priority Criteria Full Service — Facilities Misc. Plan Review & Master Programs Inspections Permit (i.e. Green) Enhance quality of life/desirability of Secondary Ashland Support for residents' health beyond Secondary basics Quality citizen service Primary Primary High priority for local control Primary Primary Primary Significant Budget Changes ,r•� from FY 2009 • Elimination of Building Inspector position on January 1, 2009. • Elimination of Code Compliance Officer on January 1, 2009. � Many duties continued by Planning Division staff � Other duties will be distributed throughout respective City departments • Permit Center Manager moved to City Administration — February 2009 � Permit Manager position eliminated Community Development City Of Ashland Proposed Budget for 2009-2010 May 6, 2009 Construction Activity Levels ,11� 13 1 21 1 27 1 40 1 15 1 30 777 1 736 1 643 1 653 1 342 1 438 Planning Applications Activity Level Al rill,M,11�11111110 IIII IIII Police Department City Of Ashland Proposed Budget for 2009-2010 Date of presentation Budget Over Time $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 FY 2007 FY 2008 FY 2009 FY 2009 FY 2010 Actual Actual Budget Projected Proposed Al Al 2010 Proposed Budget $1,868,987 34% $3,558,448 , 66% o Salaries and Benefits ® Materials and Services Here's the work we see coming in FY 2010 Al • Reduce completion time for cases assigned to the investigations unit. • Maintain or reduce priority one response times. • Implement GPS system in all marked police vehicles. • Complete review of entire report writing policy and process. • Successfully complete reaccreditation process. • Work toward transition to regional dispatch center. • Continue to institutionalize Community Policing philosophy. Al Matrix Analysis Highest Priority Criteria Patrol Detectives CAP Traffic CSO Support Federal and State Mandates S S S City Charter and Code P P Contractual obligations and bond covenants Emergency response P P P P Basic needs public health & welfare P P P Al Matrix Analysis Medium Priority Criteria Patrol Detectives CAP Traffic CSO Support Operational efficiency/risk S S S S S S management/ fiscal health Support for local S S S economic health Environmental protection above mandated levels Emergency preparedness S Service only available x x x x x from government Al Matrix Analysis Lowest Priority Criteria Patrol Detectives CAP Traffic CSO Support Enhance quality of life/desirability of Ashland S S S S S S Support for residents' health beyond basics Quality citizen service S S S S S S High priority for local control x x x x x Significant Budget Changes from •11 FY 2009/Made in December • Froze all non -required general fund training • Reduced overtime/Changed minimum staffing levels • Retirement and contract for Deputy Chief Rich Walsh • Did not replace existing vacant officer position • Reduced purchases of supplies Significant Budget Changes from :��'� FY 2009 Additional Cuts for FY10 • Frozen officer position not funded • Records supervisor position eliminated and replaced by a lead records clerk • One full time records clerk reduced to part time • Reduced materials and services and training budget to reflect reduction in personnel • Extended replacement time for all vehicles Service Changes/Reductions CSO • Subpoena service. High priority as it is required for prosecution. • Missing person follow up. High priority is required by state law. • Graffiti abatement. This fits into both the medium priority of support for the local economy as graffiti in the downtown would be bad for business and the lower priority of quality of life. • Code compliance issues. Most of the code issues that the CSO deals with are quality of life issues. He will still do this as he has the time but only when all the more important duties are completed. Service Changes/Reductions Records • Records will take phone reports on some types of cases. • Increase data entry for officers. • Records will maintain or increase coverage at the contact station. Service Changes/Reductions Other Al • Cases that can be handled on cites alone will no longer require a case. This reduces the amount of data we have but this would fall into the low priority of high quality service. • We will no longer take cases on misdemeanor part two crimes that have a low probability of being solved. This is also a quality of service issue. • Stop investigating non criminal non injury traffic collisions. Another quality of service issue. Service Changes/Reductions Other • Deputy Chief will directly supervise records u n it. • Reduced ability to develop internal training programs. Al ASHLAND FIRE & RESCUE City Of Ashland Proposed Budget for 2009-2010 May 6, 2009 Budget Over Time $6,00%000 $5,00%000 $4,00%000 $3,00%000 $2,00%000 $1,00%000 FY 2006 FY 2007 FY 2008 FY 2009 FY 2009 FY 2010 Actual Actual Actual Budget Projected Proposed Al Al 2010 Proposed Budget $1,428,620 , ,475,085, 71 % 11 Salaries and Benefits ® Materials and Services ® Capital Projects 2010 Proposed Budget Capital Projects, 0% Internal services, Utilities, Contracts, 4% Other Materials and Services, 7% Overtime, 4% Al Here's the work we see coming in FY 2010 • Meet performance measurements. (Standards of Cover) • Apply for federal grant for Fire Station 2. • Apply for Federal Firefighter grants -apparatus and safety equipment replacement. • New Fire Chief Orientation. • Watershed fuel reduction. Al Significant Budget Changes ,11 from FY 2009 • Here's what we cut back in December 2008 • Reduction in supply use. • Current Firefighter vacancy not filled. • Radios — delayed replacement. • Reduced training (outside). • Reduced duel engine/ambulance responses. • Here are the proposed reductions beginning July 1 Reduce staffing by 2 Firefighters. CERT Coordinator position eliminated. Minor Material and Services reductions. Al Matrix Analysis Forest u u Fire Ops EMS Ops F&LS CERT Resource Federal or State Mandate Secondary City Charter of Code Contractual obligation/ bond covenants/etc. Secondary Emergency Response Primary Primary Basic Needs/Public Health & Welfare Primary Primary Al Matrix Analysis Fire Ops EMS Ops FUS CERT Forest Resource Operational Efficiency/Risk Mgt/Fiscal health Secondary Primary Secondary Primary Support for Local Economic Health Environmental Protection ABOVE Mandates Emergency Preparedness Secondary Secondary Secondary Primary Primary Service ONLY Available From Gov't Al Matrix Analysis Fire Ops EMS Ops F&LS CERT Forest Resource Enhances Quality of Life/Ashland Desirability Secondary Secondary Support for Residents' Health Beyond Basics Quality of Citizen Service Secondary Secondary Secondary Secondary Secondary Key Issue of Local Control Secondary Secondary Secondary Primary Primary Service Impacts ,11� • Staffing levels same as FY 2001. • Minimum daily staffing reduced from seven Firefighters to six. • On duty Firefighter reduction may impact complex Fire/EMS operation critical tasks. • Reduced command and control in complex Fire/EMS operations. • CERT Program coordination reduced. • Overtime projected to increase . I Existing Deployment for C_>� 911 Emergencies Current Staffing Station 1 Ell] �J�"��ppry �iqd Captain 0 0— Firefighter Firefighter Station 2 2009 Proposed Deployment for 911 Emergencies Station 1 EEE EEE - EEa ®j\ », : x �/� � f� �. \ ±; «\:l Brfei mer Firefighter ` i Station 2 0 Engineer mReligR# Al 12�ii112 \ la: �\ \\\ BUDGET COMMITTEE MEETING SPEAKER REQUEST FORM This for is public record. All information provided will be made available to the Public. I . Complete this, fomi and return it to the box located near the rumute taker, 1 When your narne is called, speak to the Budget Committee from the table podiuni microphone. 3 State your name and address for the record. 4. Linut your corninents to the amount oftime, given to you by the Chair, USUally 3-5 rninutes, 5. If you present written materials, please give a copy to the minute taker for the record, 6. You may give written comments, to the minute taker for the record if you do not wish to speak, 7'. Speakers are solely responsible for the content of their public staternent, ' Please Print 'roniti,l Agend Name-, Address (no P,O, Box). C-S Phone Nurnber:,L-ILIJ -71 Eniai I: 7"he Pu,blic Meeting Law requirely that all'city meetings arlien to the public. Oregon law does not always require that the public be permitted to speak, I'he Ashland'City (7ouncil and Budget (7ommittee gener4 dfly invites thee, uablir to speak on agenda items and during publicfirum on non -agenda iterns wiless time constraints limit public testimony, No person hay an absolute right tospeak or participate in everyphase of as proceeding, Pleasereeves pect the order ofproceedingsifir pu blic hearings andstrict4y, .1611ow the directions, qfthe presiding (?fficer, Behavior or actions which are unreasonably loudor (lisruplive are disrespeqI41, and mussy constitute disorderly conduct. Qlfenders will be requested to leave the room. Comments and statements by speakers do not represent the opinions of the City Council, City Officers or enrplo,yees of the City of Ashland, BUDGET COMMITTEE MEETING SPEAKER REQUEST FOB This form is public record. All information puma vfded will Ite made availlable to than public. I. Complete this frmr mm and return it to the box located near the rmmivauute taker. When your name is called, speak to the Budget Committee from the table podium um i rcmlmhr rie. ', State your name and address for the record. 4. Limit your cornmentsto the amount of time i n to you by the Chair, usually - ruminuut s_, , If you present wvritten materials, pease give a copy to the minute taker for the record. 6. You Tnay give written comments to the minute taker for the record if you clam not islm to speak. . 7, Speakers are solely responsible for the ont rot oftheir public statement, Tonight's Meeting g Y t Agenda intern you wish to speak on: � "� r �'r✓ r � V , � �u � k . � � � � � � �� 4 �� t i Address (no la , Box): Phone Number: its N, . :.. ,; Emumail, The PublicMeeting Law requires that all ci( meetings are, open to the public, Oregon law does not always require, that the public be permitted to speak The shlaaruad ","it a ncil raga l'.l a dget 'ouaamilte generally invites the public to speak on agenda items and cdaarara .lamrlrlfcµ brrrrrm on non -agenda items unless time constraints limit ublic testirrzonya No, et -son has an absolute right to speak or participate in every phase arf a proceeding. Please respect ect the order afprocee "inn for public hearings and strictly aullow the directions as the resradirrA rm arver. Behavior,or actions wluic°la are unreasonably loud or disruptive are a,dis°r es as cffirl, and may constitute disorderly a?arrrduct. (�rmalers will be requested to leave the room, Cormmune is and Matcments by speakers do not, represent the opinions of than City Council, il, City O; ffic; rs or employees of the City of Ashland. BUDGET COMMITTEE MEETING SPEAKER REQUEST FORM This form is public record. All information provided will be made available to the public. 1. Complete this form and return it to the box located near the minutetaker, 2. When your name is called, spak to, the Budget Committee from the table poolitimi microphone, 1 State you!r name and address for the record, 4Urnit your cotairrients to the a,mlouilt of time given to you by the Chair, usually 3-5 minutes, 5 If you present written materials, please give a copy to the rninute taker for the record. 6. You may give written comments tam the minute taker for the record if you do not wish to speak. 7. Speakers are solely responsible 1"or the content of theirpublic statement, " Tonight's Meeting, �4- Agenda item you wish to speak on: .. .... . . . . Address (no P.O. Bo : Emma'n 0 ail: Phone Number - The Public Meeting Lan, requires that all city, meetings are open to the public, Oregon law does not always require that the public be permitted to, speak The Ashland City Council and Budget Committee generally inviles the public to speak on agenda items and during publiefirum on non -agenda items unless time constraints linrit public testimony, No person has an absolute rightto speak or participate in every phase ofa proceeding. Please respect the order qj'proceedingsfor public hearingv and stricily follow the directions qf the presiding cal Behavior or actions which are unreasonably loud or disruptive are disrespeqful, can d'mqv constitute disorderly conduct, Q, nders will be requested to, leave the room, Comments and statements by speakers do not re:present the opinions of the it Council, it Officers or employees of the City of Ashizind. BUDGET COMMITTEE MEETING SPEAKER REQUEST FORM This foa rm is public recocrd. All information provided will be made available to the public. I . Complete this form and return it to the box located near the minute taker. 2. When your narrie is called, speak tothe Budget ("ornmittee from the table podium microphone. I State your name and address for the record. 4. Limit your corrunents to the amount of time given to you by the Chair, usually 3-5 minutes. 5. if you present written materials, please give a copy to the minute taker for the record. 6. u may give written conirnenon ts to the minute taker for the record if you do riot wisb to speak. T Speakers are solely responsible for the: content of their Public statement. Tonight's Meeting Date'. Agenda item you wish to streak on, IN= Address (no P.O. Box): Ernai L PboneNumbler: L The Public Meeting Law requires that all city meetings are open to the public, Oregon la", does not always require that the PUblic be permitted tospeak. Vie Ashland City Council and Budget Commillee generally invites the public to speak an agenda iterns and during publicfi),rum on non-agendaitems unless time constraints limit public testimony. No person has an absolute right to speak or participate in every phase oj"a proceeding, Please respect the order o/proceedingsfir public hearings and strict�y hollow the directions oj'the presiding q1 wer. Behavior or actions which are unreasonably loud'or disru,P live are disrespea(fal, and may constitute disorderly conduct, 0 -,voters will be request ed to leave the room. Comments and statements by spmIkers do riot represent the opinions of the City Council, City Officers or employees, of the City of Ashland- To the Ashland budget comn,.6accll "I NS iS as oOtC tO ICA YOU know dutt the C L'I'U" office in the fire dcparmm,a lv,,is been as big h0p ill OUr neighborhood's Organiz"'Okrul 1*01' SeffhOp in a disaster. They have provided ri'iaps ofthe neighborhood, as well organized syllaims For a neigt-uborliood meeting, n volunteer expert to, le,u:,d a mecting, as practice dunimy fiv rescue training, and, or cc)ursc, trahiing f(W OUr ncia,hborhood leadc�rs. I fioj"re You ckm find a way to continuc this l-)rograrn, I mvi A leadcr hi dcvcloping �i sirnflar prograrn in the Woodside Fire Protection Disirict in Cafil"ornia in the mid I 990s, , One of'thea, d,fings I learned was tha Ilia ving a l',)aid coor(finator in the fire deparArnent Nmas essential fcn maintaining continuity cmd coherence in the prograni. We did not tu:ive one in the beginning, We had plenty ofskilled, enthusi&,Aic volunteers, but bringing in (lie deparitnew coordimr[or wos the key to kecping the program running. In our case, the jxiid person was one of tNvo who did gencral work in the oll'ice, and she spent,, I Ibelieve, as fittle rnore than hafflime on our program, whicl'i had over as hLindred VOILinteers and as budget ofaround 30-50 thousand dollars, exchisive ot'her salairy', The departructu'%vas vety ck')se in size to that of As[d'Am.]. John Amics, 819 llflrnier Road, AkshImIld Teistimony to the Budget Committee Alay 6, 2009 Pi-esented by Edeltraud von Ilynion Lipinski 10() 1 Tolinan area Road Ashland, OR 97520 Reading the May 2"' arfick.,- in the Mail TribLHIC about ernergency services being CLA back in the proposed budget rnakes meal,molulely specchl(.,-,ss, Again and again the Fire and Police departrnents have been Nmrinl, the burden ofbudget uLas, And then I luwaarra thaa in order to play Che Ashland Fiber Network's debt of'over one indhon dollars, the ity's Calergene), response needs to be cut back once aagain, Reading t1w article and the press rcleasie I'rorn kist month makes n,ie worider, arc the cws our ernergency responsc departments an done deal'? That's why I "ni get ling i ri vol ved tight. riow - w make certahi Ws i den,ilcwraiic provess, aud (hat the residents ol'AshlarW are [eing heard. In a dernocratic prt)cess, the budget as proposed need tiot be the btidget that is fimally adopted by the C it r Clounci 1. The qtwstion is, why iclones the taxpayer pay the bill For niisrru.wkagemenl? Fiffier in dollar 'AITIOUDtS thl'OUgh taxes-- or through losing the key sa,f'ety y;,crvices inck,n(fing police!, Fire & Resctw, and the st,ipp(n five volunteer (J'ATprogram? i understand wc necd to be srnartcr than ever (Wring this financial crisis, bta "smart" daesn'l inean doing the same thing over and over again! What abOLO, asking every empk,),yee of the City to %York four days less during, [fie year, withotit, pay'? Fhis alone would in afl likelihood save Ashland's emergency services. inc all! 1 Jobs 'WOUld be saved. Testimony to the Usudget Committee Nla), Q 20419 11'resented by Valei-ic Mur-oki I N I Tokman (Avek Rowl Ashland, (M? 97520 ,N coqAe or us CEn v(d tweers herc this evening are re presenting dwse ftoin Ashland CTAT aml RIO I Mose Poin Thlent and Pdcdkwd, NMu) trained in Ashland ),vith Q whoswid [fie County's Swine F]U w1cphone bank, We werevictivated within hours and joadb; stepped ftwward ((,,) support the ("ounty"s I health, and I lumark Services' riced to address the public's concerns, We ary ahle to nxwe irdo a0kni because vve have trained with Ashland I'de & Rescue's pwanwdics aml because our and herassistant Tnaintairi a strorig asid we-11-mdo-ed ceMer ofoperations in, dw, fire station, Imey EMM, our CIT11"I'Coordin,ator, has drawn in niore than $200,0100 in i'ederaI1 nioney, and hasJUSt firdshed wrifing anothergrant to niahUahi our Inogrm-ns. It i�s on(v her pwhion that the (-.'iLy ['unds. tier 1mrs6me Main( ind all Mir prograrns and equipninl are robustly SUPP011Cd through 11deml granK Without our (,,,00rdiriator, dw grant money \votflc] N: injeoptirdy and would have to be returned. Starling soon after The P"And Hood of 1991 CIART Ims beeii buiiWng to hS 1,wesent wain ofover 200 Ashland rusidmv and cmitinues, to add advanced �eadership training programs to be Mc training to respond to a Master Am, can the Uty AM Ur) SUCh d VOIUnterer force, only, to tear it down? MeS MV is the City's Odget on agsin being balanced on the back of Asliland Fhv it. Rescu, ahe"heyve suHhmd tivee years oh', ob lossies and cutbacks? I Uve another suggcstiorc, rMher thwi cutting jobs that, are key to the conmawnhy"s strengt1i and mWence, may we instead consider furloughs throughoul the Chy Qwtmem'? The Shate' s doing iL SOU is awnsidering Whugh. thMaid vaMon day,s during the yearlbr tap wul middle irianagernent in the Chy wouid MY oMet loss oh` sh%Ws parr wmedics and our CFR,r coordirmMr. DROMEM Presented by Valerie Muro,ki 100 1 Tolniarat reek RWid Ashkind, OR 97520 A couple c)f'us Cl, ' RT voluritccrs here diis evening are represerafing those ft(snri Ashland ('111(Yand RV- I (those frorn Talent and Medf'ord, who trained in Ashkind with us) who staf[,d the ("ounty"S swirw Flu to ephorie bank, \Ve were activated within hours and ghOy stepped fior\vard to supPort the county's Health and I luman Services' neecl lo address, thic pUbJiC'S concerns, Weaa:u'°auw able to move, into action becausc we have ntined %Njth Ashhand Fire & Rcscue',s pararne(fics and bec.ause OUr arid her assistant IiIiaintain a sirong and Avell-ordered center of'oper-ations in fl,'w fire statiom, Lucy E'dwards, our Coordirmtor, has drawn in more than $200,0001 in fixlera] rnoney, and hasJust finished wrifing anothe,',wr grant to maintain OUIF programs, It is, onlY, her l')osifion ffiat 1he City Her p,'irt-linie assi I stanil and till (,:)ur progyrains and, equipyiIient are r(',)busfly supported tfiroug[i fee cral grants. Wifl-IOUt (.,mr Coor(final0r, flie grant rivacy would be it -jeopardy, an(.1 would h,,awe to be returned, Suarting soon the Ashland lIood (.,)f' 1997, CL.�,'R,T has [ven building to its prcaw,nt fc,',ran of over 2(N) Ashlarid residems, and contffluo-', to add adv'ainced leadership (naining prograins to die basic training to respond to as disamer. I low can (hic (:"uty, budd Lip Such a volmacer Form only tea tear it down" hidc�ed' why is the ("ity's budge( once again being balarwed on the back ol' Asl'dard Fire & Rescue, alter they've suffered three years ofJob losses and culbacks'?' have another suggesltow rather than cutting jobs that are key to dw cornynunity',rsstrength and resifience, niay we instead consider furloughs throughout the City del"),11-11nents? The Stale's doing it. SOI U is, considering furloughs. I Jiipiid vacation ch,tys (Juring the year for top and middlio mumagenient in the City, would easily offset loss ot'Ashland's paramedics and out ("FRA'coordinator. 66,01 NE Marfin Luther King Blvd, FlortlandOR 972111 503-282-6588 503-282-7266(� 33 NCentral, #303 Medford, O975011 541-772-4029 Wei' bsilte': wwworegionaction org staff .to Ann Bowrnsin Execufive Drector Joanri@oregonaOoli o: rg Steve Mayes Finanoal Manager steve @ore its rlac"I ion, org Cassaiidm Garmon Organhnng Director Cassandra @olegonaclion Qrq Rich Rohide, Rogue VaHey ()rgaruer I Otccp orep ilia Ct on Ding I ii1113! not t I " 11 0 J0 Rogue Valley Oregon Action members are very concerned about the poss,iboss of the coordinator position, in the proposed Ashland City Budget. Oregon, Action's mission is to empower low and moderate income residents. We help people gain skills so they can address and become involved with social juist�ice issues such as,: living wage jobsi, health care for, all, and affordable housing in our communities. We support the miss,ion and the work of the Community Emergency Response Team (CERT)., We are asking thiis committee that they do not cut the funding for the CERT coordinator position CERT has helped peop,le come together, to address emergencies in our area. We a�ll know that in a disaster it is your neighbor that would be most I able to help. Our neighbors are 2�00 active C�ERT volunteers. We would lose this volunteer energy if the CERT position is cut. Thiis would be a huge loss to Ashland. Oregon Action,, as an orgaon that mostly comprises, of volunteers understands the work that these peopdo: in the community. We understanid that a paid staff coordinator is vital to this work continuing so that a structure can be built for active volunteers, The coordinator in Ashl'an:d'also writes reports, obtains gra�nits, tracks the volunteers,, and creates programs such as mapping of the city. In a time of physical disaster it is the CERT voilunteer that Ashland I residents would be able to turn to for assistance and guidance. oat imm MYTV17ni #AF rel'iant on ourselves but if you take the too] bodli dismantle it then we will be ripe for a possible disaster. Keep this position open and our volunteers trained and we can all work together to avert another major disaster. Thank you - Rogue Valley n, Action Bev DeLeon ardlis Chair of Rogue Valley Oregon Action Board