HomeMy WebLinkAbout2009-05-11 Budget Committee MinutesBUDGET COMMITTEE MEETING
MAY 11, 2009 PAGE 1 of 5
Budget Committee Meeting
Agenda
May 11, 2009 6:00pm
Civic Center Council Chambers, 1175 East Main Street
CALL TO ORDER
The Budget Committee Meeting was called to order at 6:01 PM on Monday, May 11, 2009 in
Council Chambers at 1175 East Main Street, Ashland Oregon.
ROLL CALL
Mayor Stromberg was present. Committee members Chapman, Douma, Everson, Gregorio,
Heimann, Jackson, Lemhouse, Navickas, Silbiger, Slattery, Thompson, Voisin and Boenheim
were present.
STAFF PRESENT: MARTHA BENNETT, CITY ADMINISTRATOR
LEE TUNEBERG, FINANCE DIRECTOR/ADMINISTRATIVE SERVICES
MIKE FAUGHT, PUBLIC WORKS DIRECTOR
BETSY HARSHMAN, PW MANAGEMENT ASSISTANT
MIKE MORRISON, MAINTENANCE SAFETY SUPERVISOR
BRYN MORRISON, ACCOUNT REPRESENTATIVE
MELISSA HUHTALA, ADMINISTRATIVE SECRETARY
CAPITAL IMPROVEMENT PLAN OVERVIEW
Public Works Director, Mike Faught was joined with Betsy Harshman, PW Management
Assistant to present the Capital Improvement Program.
Mr. Faught discussed the CIP document (see attached). The CIP was adopted by Council on
March 17, 2009. Mr. Faught also discussed the 2010 availability of funds and the federal
stimulus funded projects.
The Committee questioned if the Stormwater, Ashland Creek Riparian Project has dealt with the
fact that the City of Ashland runs the main sewer line along the edge of Ashland Creek. Mr.
Faught answered it is two separate projects.
The Committee questioned the second fire house process. Mr. Faught answered that they are
currently proceeding to fill out applications for fire station two, once the application for stimulus
is approved then the application goes to Council for approval.
The Committee questioned if the Federal stimulus funded projects are in the budget. Mr.
Faught answered that the $458,000 for overlays and the $500,000 for the wastewater treatment
plant is in the budget. The water project, stormwater Ashland Creek, and public facilities and
diesel retrofits are not in the budget. The Committee questioned if the city is assured of getting
the first two projects because the projects are in the budget. Mr. Faught stated that the first
project is assured and CIP will be getting an additional $200,000 for Hersey Street. The water
project given the number of applications is still questionable. There wastewater project is
BUDGET COMMITTEE MEETING
MAY 11, 2009 PAGE 2 of 5
questionable as to whether there will be enough money. If the revenue does not come through
the money would not be expended.
Mr. Faught discussed the master plans for CIP (see attached).
Mr. Faught discussed what was in the FY09 budget and what is anticipated to be spent (see
attached). Last year the Budget Committee and Council approved $11 million change worth of
capital projects. Revenue was not coming in to meet the schedules so staff did not construct
those projects. Anticipated spending for this year is $3.5 million.
Mr. Faught gave an overview of the 2010 budget (see attached). The Committee questioned
where the $7.5 million dollars that wasn't spent in the FY09 budget goes. Mr. Faught answered
that the funds weren't there to construct projects so without the money there is not a large cash
carryover.
The Committee questioned whether or not CIP will be using full faith and credit bonds for capital
projects in this FY09 or FY10. Mr. Faught answered no, most projects are deferred.
Mr. Faught went over the project details (see attached). The TSP project will be starting within
the next 2 years. Grant applications have been submitted but will not know if the grant is
received until June. This project is a 100% eligible SDC project and the need is strong.
The Jefferson Street Extension project has still not moved forward. If the permits are received
in time the project will go this year. If not the project will be delayed another year.
The Committee questioned if it is possible to direct these funds to local businesses so the
money gets spent and kept in the community. Mr. Faught answered that the biding process is
handled through the state and has to follow federal funds and guidelines. CIP does not have
control for local companies to get the work.
The Committee questioned what the criterion is to get federal stimulus money. Mr. Faught
stated that the projects that are ready to go are eligible. Without stimulus money many projects
would not be able to be funded.
The Committee questioned the priorities for street work for example repaving Granite Street.
Mr. Faught answered that because these projects would not occur without stimulus money CIP
would not be successful in funding the Granite Street work. Mr. Faught stated that the best and
most cost effective use for the money is to put all of the emphasis on overlays. When you
overlay a street it is good for a 20 year lifecycle, if you reconstruct a street it is only good for a
20 year lifecycle so Mr. Faught recommends that the limited funds are focused that way. The
reconstructs are much smaller then the roads that need to be overlaid. The Committee
questioned the average time period in doing overlays compared to reconstruct. Mr. Faught
answered if a road has a 20 year life it should be overlaid every 15 years.
Mr. Faught discussed the Local Improvement District (LID) (see attached). 18% of LID's total
projects are SDC eligible.
Mr. Faught went over the proposed Water Fund project list (see attached). Staff was
successful in getting $111,000 worth of grant money. The water study is good for the right
water for the right use.
BUDGET COMMITTEE MEETING
MAY 11, 2009 PAGE 3 of 5
The Committee questioned the growth assumptions are built into the 2016 analysis. Mr. Faught
answered 1.4% per year growth rate.
Mr. Faught discussed the proposed Wastewater Fund project list (see attached).
The Committee questioned the cost to fees and rates. Are they existing fees and rates. Mr.
Faught answered that they are fees and rates that are specifically charged for a service.
PUBLIC WORKS
Public Works Director, Mike Faught was joined with Betsy Harshman, PW Management
Assistant to present the Public Works budget presentation.
Mr. Faught discussed the summary of funds (see attached). The Water Fund, Wastewater
Fund, Street Fund, Capital Improvement Fund, Administration and Engineering, Equipment
Fund, Airport Fund and Cemetery Fund equal $21,075,646.
Mr. Faught gave an overview of the work coming for FY 2010. He stated that master planning is
the primary focus of the engineering staff. There are some concerns long-term for the Public
Works department 35% of staff is eligible for retirement in 5 years or less. A concern is there
are not enough people trained to work in treatment plants.
Mr. Faught discussed significant budget changes that were made in December FY 2009 (see
attached). The General Fund was reduced by 5%.
Mr. Faught gave an overview of the Water Fund (see attached). The significant budget changes
for the water fund were elimination of one water distribution position. Due to a shortage of staff
an employee will be moved to a water distribution position to the water treatment plant on Jan.
1, 2010. There was a 7% reduction in personal services and materials.
Mr. Faught discussed the matrix for water supply, water treatment and water distribution (see
attached).
Mr. Faught gave an overview of the Wastewater Fund budget (see attached). The distribution
of the Wastewater Fund is 24% salaries 76% materials and supplies. The FY 2010 significant
budget changes for the Wastewater Fund were discussed (see attached). One collection
system position will be cut. New projects have been reduced almost completely.
Mr. Faught went over the matrix for the treatment plant and collection system Wastewater Fund
(see attached).
Mr. Faught gave an overview of the Street Fund budget (see attached). The Street Fund is in
better shape then both the Water and Sewer Fund. The Street Fund is constant through time
with spikes in capital projects. The distribution between funds is 33% salaries and services and
67% materials and supplies. New revenues for the Street fund were discussed. House Bill 2001
is going to move forward and Ashland will compete for these funds.
Mr. Faught discussed significant budget changes for the Street Fund for FY 2010 (see
attached).
BUDGET COMMITTEE MEETING
MAY 11, 2009 PAGE 4 of 5
Committee questioned what the reduction in personnel services is. Mr. Faught answered that
there was a slight cut of 1.5-2 % cut in materials and supplies.
Mr. Faught discussed the matrix for the street fund (see attached). In the Street Fund state
federal mandates don't apply as much as the other funds so it is all secondary.
Mr. Faught gave an overview of the Capital Improvement/Facilities Maintenance Fund Budget
(see attached). The operational side over time it has held pretty flat. The only fluctuation in this
budget is capital projects. The distribution of funds is 33% for salaries and benefits and 67% for
materials and services.
The FY 2010 budget changes for the Capital Improvement Fund is 4.5% reduction in personal
services which is a cut in janitorial services.
Mr. Faught gave an overview of the Administration & Engineering, Equipment, Airport, and
Cemetery Funds (see attached).
Mr. Faught explained that in the Airport Fund operation side there is no staff associated to the
airport in terms of the budget. There was a spike in FY 09 because of a $300,000 refinanced
loan.
Significant budget changes in the Cemetery Fund are an 11 % reduction in water. The
Cemetery Fund is the only fund that uses General Fund.
Mr. Faught gave an overview of the Matrix for Cemetery, Facilities, Fleet, and Airport.
Ms. Bennett and Mr. Tuneberg gave an overview of the pages handed out with answers to
questions proposed by the Committee either during the department presentations or via e-mail
(see attached). The Committee asked and received an overview of the outcome of proposed
increases on the median household per month. The increase depends on an individual's water
and power consumption and size of household.
The Committee questioned how the rate increase was calculated for a median household. Mr.
Tuneberg answered that a test house hold and test water consumption was used and averaged
for a year of consumption. It was then compared to other samples and ages and sizes of
households to create an average.
Mr. Tuneberg gave an overview of how reconciliations for the budget document are
implemented.
The Committee questioned if a reserve fund is created how is it encumbered, who is in charge
of using them and under what circumstances. Ms. Bennett answered that alternatives will be
brought to the next meeting. One option is to create separate funds.
The Committee discussed clarity regarding Budget Committee responsibility. There is a
document on the City's website stating what the Budget Committees responsibilities.
The Committee stated that it was understood that the Fire Chief feels that the 2 fire fighter
positions are critical and that the insurance rate for the City could potentially be at risk.
BUDGET COMMITTEE MEETING
MAY 11, 2009 PAGE 5 of 5
The Committee questioned where Ms. Bennett stands based on the Budget message and the
budget process. Ms. Bennett answered that it is recommended that the Committee creates a
Reserve Fund that is at least $130,000. It was also recommended to restore half time police
clerk, two fire fighters and the CERT coordinator.
The Committee questioned if the two fire fighter positions are critical to restore or can we
function without them. Ms. Bennett answered that if the General Fund is going to be balanced
with existing revenues then the staffing in the Fire Department will be adjusted. The minimum
staffing doesn't happen all of the time in the Fire Department, however, the difficulty with having
the minimum staffing is on infrequent severe incidences the City will be at greater risk. On
average there are 10 to 14 structure fires a year. When all 3 trucks are out the City will be stuck
with no one to respond to the next 911 call.
The Committee wanted data to show what the City would be missing if there were 6 fire fighters
as opposed to 7 on a structure fire. Ms. Bennett answered that if there were only 6 fire fighters
on duty during a structure fire they would be missing the person to stand back from the fire to
observe and direct as to what's going on and to instruct what the fire fighters need to do. There
would be no incident commander.
The Committee discussed the budget process and alternatives
The Committee questioned fire and safety being cut and if there are opportunities to look at
other places to cut. Ms. Bennett stated that the other places have already been cut. For
example by decreasing the quality and reliability of the electric service we do a great damage to
the customers. Ms. Bennett gave an option for the Committee to think about. Last year there
was an increase in franchise fees in Water and wastewater by 3% which all went to the General
Fund. Water and Wastewater still pay 2% of the 10% franchise they pay into the Street Fund.
For one year it is suggested that Committee could take that money from the Street Fund which
is $215,000 and put it in the General Fund.
The Committee questioned putting Reserve Fund money aside over saving personnel positions.
Ms. Bennett answered that the reason to make severe reductions is because the City has
steadily spent down both department budgets and the General Fund as a whole. The Reserve
Fund would draw on to protect services and to stabilize the budget. The Committee stated that
we need to have a plan that goes beyond one year.
The Committee discussed the status of the General Fund balance
The Committee thanked the staff for the hard work that has gone into the budget process.
The Committee discussed how to proceed with May 131h and May 141h agendas.
ADJOURNMENT
This meeting adjourned at 9.24 PM
Respectfully Submitted,
Melissa Huhtala
Administrative Secretary
City of Ashland
FY2010 Adopted
Capital Improvement Program
Presented to Budget Committee May 11, 2009
Cam\
�'�"�`� The CIP Document
. Ashland's CIP is a rolling 6-year funding
outlook for planned projects based on:
Hai The availability of funds, and
Hai Projects identified in Master Plans.
Growth Related
Life Cycle
. CIP Adopted by Council on March 17,
2009
K
Cam\
�'�"iD Availability of Funds
. 2010 CIP reflects the City"s current
economic situation
. 2010-2015 CIP represents only projects
likely to be constructed
. New "Unfunded" category that exceed
$50.5 Million
3
AIN
C. 0,
Sw LAND
Federal Stimulus Funded Projects
. Transportation $458,000 (Overlays)
. Wastewater $500,000 (WWTP Membrane
upgrades (50% loan & 50% grant)
. Water —Project applications submitted
for 50% loan & 50% Grant.
Stormwater — Ashland Creek Riparian Project
— application submitted
Other potential
diesel retrofits
grants (public facilities &
FLAIN
"XSHLAND
�EL�?
. Master Plans — Critical Enterprise Fund
Planning Document that
Hai Analyze Growth Related System Impacts
Hai Life Cycle replacement strategies
Hai Incorporate Regulatory Changes
Hai Influences Rates & Fees
Hai Set SDC Rates
5
FY09 Current Year Highlights
TRANSPORTATION / LID
STORM DRAIN
AIRPORT
WATER
WASTEWATER
ELECTRIC
AFN / TELECOMM
INFORMATION TECHNOLOGY
ADMINISTRATION - FACILITIES
PARKS & RECREATION
FY09 budget FY09 est difference % of plan
$3,139,000
$778,516
($2,360,484)
24.8%
$625,000
$119,680
($505,320)
19.10/0
$25,000
$0
($25,000)
0.00/0
$2,665,000
$620,000
($1,063,000)
23.3%
$2,025,000
$285,200
($1,739,800)
14.1%
$765,000
$765,000
-
1000/0
$375,000
$57,000
($318,000)
15.2%
$113,000
$178,000
$65,000
157%
$585,000
$330,100
($254,900)
56.4%
750 000
$400,000
($350,000)
53.3%
$11,067,000
, ,
($7,533,504)
32%
C
C�N FY1O CIPC-0,
-
"`Aj Proposed Program by Division
ADMINISTRATION -
FACILITIES, $200,000 , 4%
INFORMATION
TECHNOLOGY/ GIS, $95,000 ,
2%
AFN / TELECOMM , $325,000 ,
6%
ELECTRIC, $505,000 ,
WASTEWATER, $850,000 ,15
TRANSPORTATION / LID
STORM DRAIN
AIRPORT
WATER
WASTEWATER
ELECTRIC
AFN / TELECOMM
INFORMATION TECHNOLOGY
ADMINISTRATION - FACILITIES
PARKS & RECREATION, PARKS & RECREATION
$200,000 , 4%
AIRPORT, $150,000 , 3 %
$2,500,100
$187,000
$150,000
$575,000
$850,000
$505,000
$325,000
$95,000
$200,000
200 000
$5,587,100
TRANSPORTATION / LID,
$2,500,100 , 44%
DRAIN, $187,000,3%
WATER, $575,000 ,10%
7
Cam\ FY10 CIP
C.x, 0,
"X51-ILAND Proposed Transportation Project List
. .. .. .. .. .. . ...................................................................................................................... .—", . .........................
TSP Update
Jefferson Street Extension Project (Brammo - OECDD)
Pavement Plus; Plaza Ave (CMAQ-Congest Mitigation Air
Mis
cellaneous
i Concrete Safety Repairs
sce a„
Misc New Sidewalk Improvements (prioritized list in TSP)
Overlay — N. Laurel Street — N. Main St to Railroad Tracks
Overlay — Iowa Street — Wightman St to S. Mountain Ave
Overlay — W. Nevada Street — Vansant St to Michelle Ave
Overlay - Allison Street - Gresham St to Sherman St
TOTAL TRANSPORTATION
FY09 est II FY10
$193,146 $2,270,100
Co
Annual
Annual
TSP U
Federal Stimulus Funds Thru ODOT
Federal Stimulus Funds Thru ODOT
Federal Stimulus Funds Thru ODOT
STP Fundina
Street - Project Totals
SDC
Grants
LIDS
other
fees & rates
$272707100
$3707000
$171967100
$0
$4407000
$2647000
i
C�N FY10 CIP -
"`Aj Proposed LID and Storm Drain Project List
LOCAL IMPROVEMENT DISTRICTS
F Y 0 9 e s t -]
FY10
Pavement plus; Liberty Street LID
$30,000
$230,000
TOTAL LID'S
$30,000
$230,000
Street LID - Project Totals
SDC
Grants
LIDs
other
fees & rates
$230,000
$41,400
$0
$115,500
$0
$73,100
Storm Drain - Project Totals SDC Grants LIDs other fees & rates
$187,000 $124,000 $0 $0 $0 $63,000
9
FLAIN FY10 CIP -
i - 0,
"X51-ILAND Proposed Water Fund Project List
. .. .. .. .. .. . ...................................................................................................................... '—" . .........................
WATER SUPPLY FY09 est FY10
Water Supply Study (Right Water for the Right Use Program) $0 $440,000
$50,000 $60,0 Additional Water Rights (TIDE BOR system etc) 00 temp water rights BOR
Subtotal Su I $50,000 $500,000
00 0
WATER PLANT
Plant Process Improvements (Chem Feed, soda ash,
instrumentation flocculator 100 000 75 000
Subtotal Plant 100 000 75 000
WATER DISTRIBUTION
Subtotal Distribution I $o $0..
WATER TOTALS...
$150,Q00 $575,o00
Water - Project Totals
SDC
Grants
LIDs
other
fees & rates
$575,000
$460,250
$96,000
$0
$0
$18,750
10
C�N FY10 CIP -
"`A� Proposed Wastewater Fund Project List
Wastewater - Project Totals SDC Grants UDs other fees & rates
$850,000 $400,000 $250,000 $0 $200,000 $0
11
Public Works Department
City Of Ashland
Proposed Budget for 2009-2010
May 11, 2009
Summary of PW FY 2010 Proposed
Water Fund
Wastewater Fund
Street Fund
Capital Improvement Fund
Administration & Engineering
Equipment Fund
Airport Fund
Cemetery
Total
$ 5, 346, 931
6,269,490
5, 758, 634
602, 500
1,383,370
1,137,129
267, 287
310,305
$21,075,646
Al
Here's the work we see ,11
coming in FY 2010
• Master Planning
• Develop along -term departmental
succession plan (35% of Staff retires in 5 or
less years).
• Manage/Inspect Federal Stimulus projects
• Public Works related Council goals.
• Continue to pursue grants.
Significant Budget Changes from •11
FY 2009/Made in December
• PW Admin/Engineering — 1 FTE reduction
• General Fund accounts reduced 5%
• PW Enterprise and Special Funds reduced by
cutting capital projects.
Water Fund Budget Over Time
$810001000
$710001000
$610001000
$510001000
$410001000
$310001000
$210001000
$110001000
FY 2007 FY 2008 2009 Budget 2009
Projected
❑ Operations ® Capital
FY 2010
Proposed
Al
Water Fund 2010 Proposed ,11
Budget
$1,287,145 , 36%
$2,319,328 , 64%
Salaries and Benefits
® Materials and Services
Al
Water Fund Revenue
• 10% Water Rate increase effective April
2009.
• Long Range Revenue forecast assumes 10%
rate increase in 2010 and 2011 and 5% every
year thereafter.
• New Rate Study needed after master plan
complete.
• Long-term fund balances need to be
addressed with Master Plan.
FY 10 Significant Budget ,11
Changes — Water Fund
Eliminate 1 Water Distribution position
Move 1 Water Distribution position to the Water
Treatment Plant on Jan 1, 2010.
7% Reduction in Personal Services and Materials
& Services
• Franchise Fee Increase is budgeted.
• New projects constructed by staff have been
reduced.
• Increased treatment chemical costs.
Matrix Analysis
Water Fund
Al
Highest Priority
Water
Water
Water
Criteria
Supply
Treatment
Distribution
Federal and State
primary
primary
primary
Mandates
City Charter and Code
primary
primary
primary
Contractual obligations and
primary
primary
primary
bond covenants
Emergency response
secondary
secondary
secondary
Basic needs public
primary
primary
primary
health & welfare
Matrix Analysis
Water Fund
Al
Medium Priority
Water
Water
Water
Criteria
Supply
Treatment
Distribution
Oper. efficiency/ risk
mgmt/ fiscal health
Support for local
secondary
secondary
secondary
economic health
Enviro. protection above
secondary
secondary
secondary
mandates
Emergency
secondary
secondary
secondary
preparedness
Service only available
assumed
assumed
assumed
from government
Matrix Analysis
Water Fund
Al
Lowest Priority
Water
Water
Water
Criteria
Supply
Treatment
Distribution
Enhance quality of life/
secondary
secondary
secondary
desirability of Ashland
Support for residents'
health beyond basics
Quality citizen service
secondary
secondary
secondary
High priority for local
primary
primary
primary
control
Wastewater Fund Budget Over
Time
$8,000,000
$7,000,000
$6,000,000
$5,000,000
$4,000,000
$3,000,000
$2,000,000
$1,000,000
FY 2007 FY 2008 2009 Budget 2009 Projected
❑ Operations ® Capital
FY 2010
Proposed
Al
Wastewater Fund 2010
Proposed Budget
57 , 24%
$2,726,886
Al
Salaries and Benefits
® Materials and Services
FY 10 Significant Budget ,ram
Changes — Wastewater Fund
• Long Range Revenue forecast assumes
additional 40% rate increases in 2011 (if the
F & B is not renewed), 15% 2012 and 3%
every year thereafter.
• F & B tax ends December 2010
• As with water, wastewater rates will be
addressed with Master Plan.
FY 10 Significant Budget ,11
Changes — Wastewater Fund
. Eliminated 1 Collection System position
. $350,000 Master Plan
Franchise Fee Increase is budgeted
. New projects constructed by staff have
been reduced.
Increased treatment chemical costs
Matrix Analysis
Wastewater Fund
Al
Highest Priority
Treatment
Collection
Criteria
Federal and State
primary
primary
Mandates
City Charter and Code
primary
primary
Contractual obligations and bond
primary
primary
covenants
Emergency response
Basic needs public
primary
primary
health & welfare
Matrix Analysis
Wastewater Fund
Al
Medium Priority
Criteria
Treatment
Collection
Oper. efficiency/ risk
mgmt/ fiscal health
Support for local
secondary
secondary
economic health
Enviro. protection above
secondary
secondary
mandates
Emergency
preparedness
Service only available
assumed
assumed
from government
Matrix Analysis
Wastewater Fund
Al
Lowest Priority
Criteria
Treatment
Collection
Enhance quality of life/
secondary
secondary
desirability of Ashland
Support for residents'
health beyond basics
Quality citizen service
secondary
secondary
High priority for local
primary
primary
control
Street Fund Budget Over Time
$7,000,000
$6,000,000
$5,000,000
$4,000,000
$3,000,000
$2,000,000
$1,000,000
$0
FY 2007 FY 2008 2009 Budget 2009 FY 2010
Projected Proposed
El Operations ® Capital
Al
Street Fund 2010 Proposed C�>�
Budget
$830,798 , 33%
$1,705,236 , 67%
0 Salaries and Benefits
® Materials and Services
Al
Street Fund Revenues
• Potential New Revenues
MEWOMMIT11
$100 million Connect Oregon III — Ashland will
compete for these funds.
$54 million. If approved the bill will generate $453,000
annually for Ashland.
• Street User Fees projected @ 3% increase
annually.
• Transportation SDC's Reduced to $18,615
down from $200,000 FY 09 projections
FY 10 Significant Budget Changes - V"
Street Fund (Expenditures)
• Street Operations
• Reduction in Personal Services and Materials &
Services
• Federal Stimulus Projects
• Jefferson Street Extension
• Transportation System Plan update $350,000
• Phase II Stormwater Master Plan
Matrix Analysis
Street Fund
Al
Highest Priority
Street Operations
Criteria
Signals, signs,
Stormwater
Grounds
avement markings
Federal and State
secondary
secondary
Mandates
City Charter and Code
secondary
secondary
Contractual obligations
and bond covenants
Emergency response
Basic needs public
primary
primary
health & welfare
Matrix Analysis
Street Fund
Al
Medium Priority
Street Operations
Criteria
Street repair,
Stormwater
Grounds
sidewalk maint.
Oper. efficiency/ risk
mgmt/ fiscal health
Support for local
secondary
secondary
secondary
economic health
Enviro. protection above
mandates
Emergency
preparedness
Service only available
assumed
assumed
from government
Matrix Analysis
Street Fund
Al
Lowest Priority
Street Operations
Criteria
Street repair,
Stormwater
Grounds
sidewalk maint.
Enhance quality of life/
secondary
secondary
primary
desirability of Ashland
Support for residents'
health beyond basics
Quality citizen service
primary
secondary
primary
High priority for local
control
Capital Improvement/Facilities
Maint Fund Budget Over Time
$1,600,000
$1,400,000
$1,200,000
$1,000,000
$800,000
$600,000
$400,000
$200,000
FY 2007 FY 2008 2009 Budget 2009
Projected
❑ Operations ® Capital
FY 2010
Proposed
Al
Capital Improvement Fund ,11
2010 Proposed Budget
$361,905
67%
$181,905 , 33%
Salaries and Benefits
® Materials and Services
FY 10 Significant Budget Changes •11
— Capital Improvement Fund
• 4.5% reduction in Personal Services and
Materials & Services
• Janitorial Services are reduced from 3 times
per week to 2 times per week.
Administration & Engineering
Fund Budget Over Time
$1,500,000
$1,450,000
$1,400,000
$1,350,000
$1,300,000
$1,250,000
$1,200,000
$1,150,000
FY 2007 FY 2008 2009 Budget 2009 FY 2010
Projected Proposed
Al
Administration & Engineering ,%11,
2010 Proposed Budget
$281,50
370 , 80%
Salaries and Benefits
® Materials and Services
FY 10 Significant Budget Changes •11
—Administration & Engineering
• 5.75% Reduction in Personal Services and
Materials & Services.
Matrix Analysis
Administration & Engineering
Al
Highest Priority
Regulatory
CIP Project
Permitting, RFP's
Criteria
DEQ, FAA, Clean
Planning &
Engineering
Water, Dam Safety
Inspection
review,
commissions
Federal and State
primary
primary
primary
Mandates
City Charter and Code
primary
primary
primary
Contractual obligations
primary
primary
primary
and bond covenants
Emergency response
Basic needs public
primary
primary
primary
health & welfare
Matrix Analysis
Administration & Engineering
Al
Medium Priority
Regulatory
CIP Project
Permitting, RFP's
Criteria
DEQ, FAA, Clean
Planning &
Engineering review,
Water, Dam
Inspection
commissions
Safety
Oper. efficiency/ risk
mgmt/ fiscal health
Support for local
secondary
secondary
secondary
economic health
Enviro. protection
above mandates
Emergency
secondary
preparedness
Service only available
assumed
assumed
assumed
from government
Matrix Analysis
Administration & Engineering
Al
Lowest Priority
Regulatory
CIP Project
Permitting, RFP's
Criteria
DEQ, FAA, Clean
Planning &
Engineering review,
Water, Dam Safety
Inspection
commissions
Enhance quality of life/
desirability of Ashland
Support for residents'
health beyond basics
Quality citizen service
secondary
secondary
primary
High priority for local
primary
primary
primary
control
Equipment Fund Budget Over 'AM
Time
$2,500,000
$2,000,000
$1,500,000
$1,000,000
$500,000
FY 2007 FY 2008 2009 Budget 2009 FY 2010
Projected Proposed
Equipment Fund 2010
Proposed Budget
$515,009 , 64%
Al
$288,120 , 36%
Salaries and Benefits
® Materials and Services
Al
FY10 Capital Equipment Purchase Plan
Equip.
Purchase
Replacement
Replacement
#
Year
Original Model
Cost
Vehicle
Dept.
541
2006
Ford Crown Vic4Dr.
$ 24,000
Patrol Car
Police
*Police Equipment
10,000
347
1999
Ford Ranger 4X4
24,000
Compact 4X4
PW
431
2000
Ford F250
26,000
Full Size Truck
PW
301
1997
Freightliner FL80
230,000
Bucket Truck
Electric
106A
1993
Ingersoll Rand
20,000
Air Compressor
PW
$ 334,000
*Police equipment includes new lights, prisoner seat, partition, console, etc.
•7% Reduction in Personal Services and Materials &
Services
Al
Airport Budget Over Time
$500,000
$400,000
$300,000
$200,000
$100,000
Includes $300,000 Refinanced T Hangar Loan
FY 2007 FY 2008 2009 Budget 2009 FY 2010
Projected Proposed
❑ operations ® capital ❑ Debt Service
Airport 2010 Proposed Budget
$150,000 , 66%
$78,750 , 34%
El Materials and Services
® Capital Outlay
Al
FY 10 Significant Budget ,11
Changes — Airport
• Runway Overlay Project —100% Federal
Stimulus Grant funding. Project must be out
for bid by August 2009.
• Change to budget required
Cemetery Budget Over Time
$400,000
$350,000
$300,000
$250,000
$200,000
$150,000
$100,000
$50,000
FY 2007 FY 2008 2009 Budget 2009
Projected
❑ Operations ® Capital
FY 2010
Proposed
Al
Cemetery 2010 Proposed ,11
Budget
$142,848 , 48%
$155,457 , 52%
o Salaries and Benefits
® Materials and Services
FY 10 Significant Budget ,11
Changes — Cemetery
• 11 % reduction in the water purchase. The
plan is to use less water.
• Defer new equipment purchases
Matrix Analysis
Al
Highest Priority
Cemetery
Facilities
Fleet
Airport
Criteria
Maintenance
Maintenance
Federal and State
secondary
secondary
secondary
secondary
Mandates
City Charter and
primary
Code
Contractual
primary
primary
obligations and
bond covenants
Emergency
response
Basic needs public
primary
health & welfare
Matrix Analysis
Central Service Functions
Al
Medium Priority
Cemetery
Facilities
Fleet
Airport
Criteria
Maintenance
Maintenance
Oper. efficiency/ risk
primary
primary
mgmt/ fiscal health
Support for local
secondary
secondary
economic health
Enviro. protection
above mandates
Emergency
secondary
support
support
primary
preparedness
Service only available
assumed
from government
Matrix Analysis
Central Service Functions
Al
Lowest Priority
Cemetery
Facilities
Fleet
Airport
Criteria
Maintenance
Maintenance
Enhance quality of
secondary
secondary
life/
desirability of Ashland
Support for residents'
health beyond basics
Quality citizen service
High priority for local
control
Al
Proposed Budget Revisions
• Street Fund
Revenue
BETC Revenue $81,000
Expense
- Increase Transit Costs to $262,000
• Airport
Revenue
-, Increase Intergovernmental Revenue $1,125,000
Expense
- Increase Capital Outlay $1,000,000
URIM
What MUM be the impact of apphlyi�ng thie 15% COLA to the Unions that were budgeted at a
0%,
Provide a mathx on the iricreased arnount the n-iediani horne would pay if the property tax was
increased to the fUll rate, the rmpact of the increase of the $,06 Library Levy airnd'! the impact of
'the Utflity Rite increases in eachi of the next three years, as proposed in the Ibudgiet.
What is, incUed in the Misceflanenun s NeServices Revenue in, the, projection for 2009?
Flow rn uch does it cost to coflect $ 1 ?
G\I"i,�'i,a.iice\Adriiiriistrati�)11\['ILI(Ngct\20,09-201 OVII I'ornrniltc'�e I)OCLI:kllllCtl,t,S\Ql,]eSti(')TIS fi`Nn ("onimitte'e
Meefings.doc 5/1/2009
City of Ashland
FY 2010 Pro,posed Personal Servlces Costs, wages My
By Union
BaseNie
Managernent (non represented)
$ 4,548,140
Laborers
1,813,949
SEW Cledc,M
1,764,100
Fire
1 1 671,2 00
Pofice
1,2611,530
IBEW ElecWc
1,120,848
Parks
1,791,260
Total $ 13,971,027
Proposf,,d Budget
O'DLA
—F(�O—TT -----------
SMn
- —4,648,140
1035
1,879,740
1,000
1,764,100
1.000
1,671,200
1 rOOO
1,261,530
1,035
1,161,500
1,000
1,791,260
14,077,470
Rev�sions
Difference
COLA
SMary
Increase
4,707,325
$ 159,1 85
1,879,740
1,825,844
61,743,
1,729,692
58,492
1,305,684
44,154
1,161,500
-
1„ 5 ,954
62,694
14,463,738
$ 386,268
G�\financp.AdrTuiriastatio�i1Budge,tl2009-2lO�c)fnrniittee Costing suimmary by ur0n,xls 5/l/2009
City of AsNand
Proposed hcreases
on the median housel'idd per month,
2010
2011
2012
Pro perly'Tax of $.2,0 per $1,004) o�f axis sess,ed value ($225,000 vaiue)
175
N A
Library, Levy Of $ r06 per $ 1,000 of assesmd value
1.13
NA
NA
Transportafic)n Utility Fee
0,23
0,24
0,25
Storm Drainj OiNty Fee
O, 12
0,13
0 13
Water Fees
Z61
2.87
1,518
Waslewater Fees
81
4,10
0,94
Bectric Rate
140
3,57
3,75
Electric Users Tax
0,85
089
. ......... . 0,94
To Nil
19r9t1
$ 1180
$ 7,59
Yeady
$ 23&80
$ 141
$ 91,05
5��& RMeded Increases
Transportafion Utifty Fee
Storm Dran Mfity Fee
Airport Fees
Wastewater Fees
Electric Rato increase
3,0%
3,0%
10%
10%
10%
10 0/6
TBD
TBD
1-8 D
10,0%
10 0%
5,0%
400%
150%
3.0%
G.\funaruce\A(Jr'Tiinis,Valuo,tilBudget\200,9-201 O'CoinniRtee DocunieintsWatrix on amounts of increases 2010 per househoW.As 5/1/20091
Dty of Ashiland'
Electric Revenue
Charges for Services - Niew Services
as of March 31, 2009
Specific Larger Projects other ftmn viiscellanleous sety° ces
Pending:
—,--"2009
Rice Marto (forrnally Verde VMaqe)*
$ 22,000
160 Hehi,ian (Pyramud Juice)*
35,45,5
57,455
Confirmd��
BellViEW SCtIDOI
26,005
Jubilee Sub
12,915
Phase I Aleph Sub
12,6 B4
Permit Adjustiment
8,807
111 First Street
5,199
SOU Sfteet Lighfing
4,391
70,1001
TotM
$ 127,456
" Amording to Electric, may not happen filhis fiscal year
u \fia,ian(x,AAdrninis0'abo,iiiBudglet\20,0,920110tCoriiirTiit,tee, DociurnentsElmtfk; New Service Reverkm 2009,xIs 51112,009
City of Astfland
Dectric Reventre
Charges for Ser*es - New Ser*es
as of March 3 1, 2009
Sp
ecific Lairger Projects, other than rnisceHaneous services
InIffial Submission, to AR, may not ac,tually occur in FY 2009
2009 YTD
T
Verde Viflage122,479
160 Heknan (Parson's Pine) 35,455
BeIrview Schc�o� 26,005
Ablee Sub '12,915
Phase V Aleph Sub 12,684
Line Rebration
Perry* Adjustment
I I I First S,treet
SOU Strr�el Lighting
Total
11,596
8,807
5,199
4,391
239,531
G,\f�inn ,a,r'iclp\Adi,i"�inrstratl(�)nTtidget\20019-2010tCoi,i,rrriitte.,e DocLuflentsTlecIric New Service Revenue 2009,xts 5/1/2009
Equip. Purchase Replacement Replacement
# Year Original Model Cost Vehicle Dept.
541 2006 Ford Crown Vic4Dr. $ 24,000 Patrol Car Police
*Police Equipment
347 1999 Ford Ranger 4X4
431 2000 Ford F250
301 1997 Freightliner FL80
10,000
24,000 Compact 4X4 PW
26,000 Full Size Truck PW
230,000 Bucket Truck Electric
106A 1993 Ingersoll Rand 20,000 Air Compressor PW
$ 334,000
*Police equipment includes new lights, prisoner seat, partition, console, etc.