HomeMy WebLinkAbout2009-05-13 Budget Committee MinutesBUDGET COMMITTEE MEETING
MAY 13, 2009-PAGE 1 of 5
Budget Committee Meeting
Minutes
May 13, 2009 6:00pm
Civic Center Council Chambers, 1175 East Main Street
CALL TO ORDER
The budget meeting was called to order at 6:04 pm on Wednesday, May 13, 2009 in Council
Chambers at 1175 East Main Street, Ashland Oregon.
ROLL CALL
Mayor Stromberg was present. Committee members Boenheim, Chapman, Douma, Everson,
Gregorio, Heimann, Jackson, Lemhouse, Navickas, Silbiger, Slattery, Thompson and Voisin
were present.
STAFF PRESENT: MARTHA BENNETT, CITY ADMINISTRATOR
LEE TUNEBERG, ADMINISTRATIVE SERVICES/FINANCE DIRECTOR
BRYN MORRISON, ACCOUNT REPRESENTATIVE
MELISSA HUHTALA, ADMINISTRATIVE SECRETARY
APPROVAL OF MINUTES
Approval of minutes from previous meeting dated:
4/27/2009 Budget Committee Meeting
Everson/Heimann ms to approve the minutes. All Ayes.
PUBLIC INPUT
Perry Prince spoke regarding CERT. Stated he is a volunteer with Red Cross and has been on
many disasters. He stated that it is important with large disasters for the community to be
prepared. The CERT team is probably one of the most active and well trained CERT teams. He
stated that the possibility of losing Lucy would be disastrous for the City of Ashland and the
Rogue Valley.
Eileen Polk, an Ashland resident spoke regarding CERT. Spoke to cuts within the Fire
Department. The Fire Department has already cut voluntarily budget and 3 positions over the
last 2 years. Positions have not been filled. She stated to consider safety in the town. As a
CERT member she feels Lucy, knows she would not like to see any further cuts in the Fire
Department or in CERT. More then 400 hundred people have gone through basic training
classes. Training is designed to assist in 911 situations. 200 members are currently active. She
stated that Lucy's position is funded by the city the program itself is funded by grant money.
BUDGET COMMITTEE MEETING
MAY 13, 2009-PAGE 2 of 5
The grant money is unattainable without a fulltime position. CERT has also organized more then
31 neighborhood programs.
PRESENTATION OF DRAFT 2009 CITY COUNCIL GOALS
City Administrator Martha Bennett and Finance Director/Administrative Services, Lee Tuneberg
spoke to the City Council Goals.
Ms. Bennett stated that the council put their goals in 6 separate categories and there are 15 total
goals (see attached). New Goals are not in the budget, on going goals are in the budget.
Mr. Tuneberg discussed the proposed utility bill for June 2010 through 2012 on a sample
household (see attached). He discussed what it would be with the Food and Beverage Tax
renewal and without.
Ms. Bennett gave an overview of responses from the Fire Chief (see attached). The Committee
questioned whether or not the CERT coordinator can still get a grant if only positioned at half
time. Margueritte Hickman answered that in order to maintain the grant funding someone needs
to be designated to supervise the program. Having a half time CERT coordinator would not
reduce the ability to get the grant.
Mr. Tuneberg gave an overview of the Schedule of Resources and the FY 2009-2010 Summary
of Changes (see handout).
The Committee questioned which unions the City still in negotiations with. Ms. Bennett
answered the City is open with Police and Fire and IBEW Clerical Technical. There are two
contracts in the budget where employees will be receiving cost of living adjustments which are
the IBEW electrical workers and the laborers union.
COMMITTEE DISCUSSION
Ms. Bennett and Mr. Tuneberg discussed General Fund issues. Ms. Bennett discussed issues and
options for budget committee discussions (see attached). Ms. Bennett discussed the how much is
available in revenue for the General Fund. The maximum amount for property taxes which is
$375,000, which is levying taxes 20.68 cents. Ms. Bennett stated that there is still a portion of
franchise fees that are imposed on the water and wastewater fees that go to the General Fund.
These funds could be used as a one time use, and suggested to not use the funds to restore
ongoing spending. If the firefighter positions are restored then the overtime budget would be
lowered by $70,000. Jackson distributed an analysis of tax rates for different cities (see
attached).
Ms. Bennett discussed the expenditures. There are 3 things for restoration, the Police Clerk, 2
firefighters and the CERT coordinator. The total of restoration cost would be $284,000 which
leaves a balance of $376,000 to transfer to a special reserve fund. The reason to do this is to
stabilize the service level.
BUDGET COMMITTEE MEETING
MAY 13, 2009-PAGE 3 of 5
The Committee stated that in order to restore the positions there will be a separate issue between
the property tax and reserve fund.
The Committee discussed the 3 negotiations in progress, each group gets 3.5%. Ms. Bennett
stated a recommendation that if a bargaining group gets an increase of some kind Personal
Services has to accommodate the increase within their budget for personnel.
The Committee questioned property tax collections. Mr. Tuneberg responded that the property
tax collections are unique in that larger amounts of proceeds from property tax come in earlier in
November and December. When the City talked with other groups it is suspected that people are
getting beat up in their investments and would rather pre pay their taxes to get the 3% discount.
The Committee questioned what the special reserve fund would be used for in the upcoming
budget year. Ms. Bennett answered that it wouldn't be used in the coming budget year. It would
give the Budget Committee and Council the opportunity to use it in FY 2011. It would be good
for any unexpected events in the economy.
The Committee decided to discuss the two main issues:
1. Should the Committee adopt the position eliminations in Fire and Police that were
incorporated it the Proposed Budget or are we going to restore them. If the decision is to
restore them how to pay for it.
2. Should the Committee create the Reserve Fund, and if so in what amount and what
limitations should be opposed on using it.
Slattery/Everson m/s to put the Police Clerk, 2 Firefighters, and CERT coordinator back in
the budget. DISCUSSION: Slattery stated that the City's first priority is safety and CERT is an
important community activity. Lemhouse explained that there is risk in raising taxes in recession
but public safety is very important. Voisin agrees with motion because basic safety is at stake.
Chapman stated that he would vote for the motion if he knew where the money was coming from
but he will vote no if that means raising the property tax. Silbiger spoke in favor of the motion;
he stated that we won't really know the value of CERT until the City is faced with an emergency
and does not feel it can be ran with a half time coordinator. Thompson feels that the Fire
Department has not been willing to discuss the possibility of reductions in the Fire Department in
the past and appreciates the opportunity to look at different options this year to make a decision.
Heimann/Chapman m/s to amend motion to separate the CERT position out of the motion
and vote on it as a separate issue. Discussion: Voison stated that a fulltime CERT
coordinator is needed, since our National Guard is in Iraq. Heimann stated that the purpose of
the amendment is just to separate it not eliminate it.
Roll Call Vote: Stromberg, Boenheim, Chapman, Gregorio, Heimann, Lemhouse,
Navickas, Silbiger, Thompson: YES, Douma, Everson, Jackson, Slattery, Voisin, NO.
Amendment to Motion Passes 9-5
Roll Call Vote on Amended Motion to put Police Clerk and 2 Firefighters back into the
budget: Voisin, Thompson, Slattery, Silbiger, Navickas, Lemhouse, Jackson, Heimann,
BUDGET COMMITTEE MEETING
MAY 13, 2009-PAGE 4 of 5
Gregorio, Everson, Douma, Boenheim, Stromberg: YES, Chapman, NO. Motion Passes
13-1
Heimann/Lemhouse m/s to fund CERT position fulltime. Discussion: The Committee
discussed the importance of continuing the CERT program. If the CERT position was to go to
half time the City would be receiving half the benefits of the program.
Roll Call Vote: Stromberg, Boenheim, Douma, Everson, Gregorio, Heimann, Jackson,
Lemhouse, Navickas, Silbiger, Slattery, Thompson, Voisin; YES, Chapman, NO. Motion
Passes 13-1
The Committee discussed the importance of continuing the CERT program. If the CERT
position was to go to half time the City would be receiving half the benefits of the program.
Stromberg/Douma m/s to add $12,000 to the General Fund, for the purposes of increasing
the RVTV capabilities of City government. Discussion: The Committee questioned staff what
the RVTV budget is currently. Ms. Bennett answered that it is proposed at $51,000. Gregorio
felt reservations about proposing this on the final night of budget process. Lemhouse spoke to
respecting the idea of having meetings televised, however will not support the motion because it
was not part of the goal setting sessions or priorities. Stromberg stated that the RVTV budget
was cut without Council or Budget Committee action during last year because a source of
income became no longer available, so would like to restore a quarter of the cut. Voisin is in
favor of this motion because there have been several editorials of citizens speaking up about the
fact that they want more transparency from their City government.
Douma stated that watching the television programs are critical. Thompson stated that television
is not the only way for transparency. Chapman suggested web casting the meetings. Roll Call
Vote: Stromberg, Douma, Everson, Navickas, Slattery, Voisin; YES, Boenheim, Chapman,
Gregorio, Heimann, Jackson, Lemhouse, Silbiger, Thompson, NO. Motion Fails 8-6
The Committee discussed how to pay for the restored positions. The Committee discussed
whether or not to raise property taxes or create a Reserve Fund.
Silbiger/Jackson m/s to use property tax revenue in the amount of $214,000 to offset the
restorations made which would be 11.76 cents. Discussion: Silbiger spoke to the motion
stating that this is General Fund money which is where the money to pay for the positions should
come from and is the tax payer's responsibility. The Committee discussed if raising taxes was
the best way to restore the positions. Voisin stated that it would be overload to raise property
taxes. Boenheim stated that raising the property taxes is a compromise and is a tough decision.
Roll Call Vote: Voisin, Douma, Chapman, Boenheim, Stromberg; NO, Everson, Gregorio,
Heimann, Jackson, Lemhouse, Navickas, Silbiger, Slattery, Thompson, YES. Motion
Passes 9-5
Everson/Silbiger m/s to restrict a one time use of the $215,000 from Street Fund franchise
fees to place in a restricted special Reserve Fund. Discussion: The Committee discussed the
importance of a Reserve Fund. Everson stated she made the motion to be supportive of the long
term position of the City and to be supportive of the City Administrator. The Committee
questioned if the $215,000 would have any effect on the Bond rate. Mr. Tuneberg answered it
BUDGET COMMITTEE MEETING
MAY 13, 2009-PAGE 5 of 5
would be one element because in Bond ratings they look at your reserves and fiscal capacity.
The Budget Committee will have to decide how to spend this money next year. Chapman stated
that he would have considered taking this money to keep the firefighters but saving it for next
year so it might be used doesn't make sense. Navickas cannot support the $215,000 shift and
feels it is a regressive policy. Roll Call Vote: Stromberg, Boenheim, Everson, Gregorio,
Jackson, Lemhouse, Silbiger, Thompson; YES, Chapman, Douma, Heimann, Navickas,
Slattery, Voisin, NO. Motion Passes 8-6
Everson/Slattery m/s to approve the Budget and convey to Council for adoption.
Navickas/Gregorio m/s to amendment to the motion by levying the additional taxes to set
aside for the special reserve fund. Discussion: The Committee discussed whether or not to
raise taxes. Roll Call Vote: Stromberg, Boenheim, Chapman, Douma, Everson, Heimann,
Lemhouse, Silbiger, Slattery, Thompson, Voisin; NO, Gregorio, Jackson, Navickas, YES.
Amendment to Motion Fails 11-3
Roll Call Vote on motion to approve the Budget and convey to Council for adoption:
Stromberg, Boenheim, Douma, Everson, Gregorio, Heimann, Jackson, Lemhouse,
Navickas, Silbiger, Slattery, Thompson, Voisin; YES, Chapman, NO. Motion Passes 14-1.
Slattery/Everson ms to approve the Property Tax Permanent levy rate at $4.1973/$1,000.
Discussion: None. Roll Call Vote: Stromberg, Boenheim, Douma, Everson, Gregorio,
Jackson, Lemhouse, Navickas, Silbiger, Slattery, Thompson; YES, Chapman, Heimann,
Voisin, NO. Motion Passes 11-3.
Everson/Slattery ms to approve Bond Levies of $399,885. Discussion: None. Roll Call
Vote: Stromberg, Boenheim, Everson, Gregorio, Jackson, Lemhouse, Navicas, Silbiger,
Slattery, Thompson, Voisin; Yes, Chapman, NO, Douma, Heimann, Abstain. Motion
passes 11-1.
Jackson/Slattery m/s to approve Local Option Library Levy at $.19/$1,000. Discussion:
None. Roll Call Vote: Stromberg, Boenheim, Douma, Everson, Gregorio, Heimann,
Jackson, Lemhouse, Navickas, Silbiger, Slattery, Thompson, Voisin; YES, Chapman, NO.
Motion Passes 13-1
The Committee discussed the wrap up meeting for 5/14/09.
ADJOURNMENT
This meeting adjourned at 10:42 PM.
Respectfully Submitted,
Melissa Huhtala
Administrative Secretary
BUDG&T COMMITTEE MEETING
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The Public Afeeling Lawrequires that allcity tneelhigs are open to) the public, Orq
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Commients, tmd statements byspeakers do not rqpresent the opinions of tbe City Council, City Oftiieairs
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BIJDGET COMMITTEE MEETING
SPEAKER REQUEST FORM'
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4. Limit your conunents to the arnortnt oftirne given to you b�y the Chair, usually 3-5 rninutes,
S. Ifyou present written materials, ptease give as copy to the minute taker for the record.
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The Public Xleeling Law requirev that all cily meetings are qwn to the public. Oregon la%,, does nol
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Comments and statetnents ley speakers do not, represent the opinions of the City Council, City Officers
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RESPONSESFROM FIRE CHIEF
L Flow does dropping the minimu in staffing affect the IS rating?
Ashland's last ISO nating (4), assumed an daily staffing Bevel ofnine; we
currently have as nihiiniu.111 stall"ing ofsee en, 1)roppirig to a staffing level
of six may increase the insurance costs ol'businesses by 5-20
Residential insur,�,mce ratcs would iiot be affiected.
2. What propoi-tion ofroom and contents fires Flush Over?
The nornid burn C Y hrle Will illclude F'lash Over ifthe fire has fuel
sh Over it'
and is in t room will�) ventilation. Sonic fires, do not reach F!a
insidc a small a;'Pace Nvith inadequale oxygen (inside i. wall space or a
small cboset or buthroorn vvith (lie door closed). The hine it takes to reach
flash over wfli vary by Fuel type, oriemation offuel and avaihable oxygen.
Rapid fire growth flash over is reached in four mintites, moderate in six
rriinutes, and slow irr eight ininutes. Most house, fire areas in the moiclerate
to slow range.
thilil Jackson County 5 gets, here on a structure fire'?
C) District five lakes, nine to sixteen ininutes, travel tinie to get On scene. "I"his
depends ori availability,
I infil un U7. wdl arrive� on scene ifinin staffing i,,,; 6 on structure fire?
o A dedicated L( ' ". will arrive i,:in scene in, alvift six to twelve Ininutes
depending on tiftie ol'day and the avadability ol'the (,',hiefarid Operations
C'hief, Lo\vering stalling will required the (11'Wfto be available 24/7 or
call lair as ("Jil lei' f rorn, another departnient. The oPerations Chief plosition
WOUld not be filled,
4. Cost of CERT Coordinator if '/, vrE inst�ead of I FTI -
a 'Fhe cost ofa lialffirnic (" F ' T Rcoordinator would be approxiniaylel
$40,001 0which includes single coverage healthcare.
With Food and
n aumrsport<atrla°n t,U ityd Fee
Straumuw F7 ain MlMy Fee
WastewWnalen Fees
EfincrHc Rate
Electric Users "'kax
7"aa�� d Btil'u4'y Anmu;mmAumt
g
1�1m��rldnr h rease between years
sir rav i ita"ap change
City of Ashland
Tax r n 1 ' N Arne 20,0,91 Jluane 2,0101 June 201111 June 012
771 $
794 $
1118 yw
842
4,05
4.17
4,30
4..43
45 30
411,83
54,81
57 55
17 01
17 E16
18 75
19,69
110,24
B 111.6
1121,54
127,62
2 d 1.t1'7
224,49
237,97
2
249,62
1262 $
12.47 S
11,65
5.961!;af,7
6..00%
490'%
Tr'aarisFrwamtnttrrrm B hllty Fee,
10%
11 � A
IFO'"ABa ..._._
;Aoirn Drain t1bky Fee
111°rrl
::0NM4'SyD "%
2.FB�',m�
Airport Fees,
.t.C� D
'1 C.
1 1i.'. D
Water Fees
111.4.1%
10.0%
w 0%
a eww MCu,r Fees,
.10%
ta
tr.
II
1,'. ectk I'1Kmie Bmve apse
,ldp"a/��
yll11%
Without Food and Beveiragie Tax renewal
June 20,09
,lushes 2010
Junie 011
June 20,1 '
'1 rwainstpo tntuuwrr Utility Fee
7.-1
$ 7,94
$ 818
2.42
Storm Drain Utility F'naM'
4,05
4,17
4.110
4,43
Wratrwr F ecb s
45,30
49.83
5481
57 55
W aamdew atu r Fees
17.171
2181
2739
28,21
Bedflc Me
110 24
t't53'5
121,54
127,62
Dec,tulr Users Tax
7m 56
28,94
303'H
31,20
"6rsfln (AiMy Armwrwp,am°at'
11.117 230,45
246,60
g$ 258 113
Doflaar increase I1,wtwcTc,,n yem'ra
$ 18,58
$ 16,15
w 11.53
Wlumr'r aralage ch aitlnlaa
8 771%
7 01%
4 t'rti1%
Storm Drain tit11B1y Fem e
11.d:M
1.07r1
1.21'%
ABrlanul Fees
TBO
T'BD
'V' M
Wmatr"a'Fe ;s
1d'1.t'7%..
1FB.41^71
17.tB'''yO
wlsl aww an er t rwa'�
40,01%
15,0%
u1.t %
Elecific Me hrnV'B'rM'.se
5rrG°✓a.,
5,O%
5.0%
.1tuu'mmarea idminis, a tiaatll wwrd lea\211 1•2'010',, Mrar'nrbwstlee C)ocumamenE;�'w atrBx on amounts of ncru to es 20 Bt1 per B'a us'e aOwtAs 511312Fy1'
City of Ashland
Scheftle of Resources
RESOURCE SUMMARY
20,10
20110 commmee
r p�seA,
Aslons
Revised Revils�ons
Revenues,
T,,,ixes
$ � 7,943,555
Ucem;i,,as and Flermb
612,500
6 I 2,500
Inteigovernmerital Reverwe!s
4,112,458
1,285,000
5,397,458
Charges fbServices
316,;363,575
SysIri-risr Devellopi-nent Diarges
78,450
78450
Firresand Fodequires
142,000
142,000
Assessment Paymews
218,110
218" 11 ()
flMerle,sl on IInvestments
375,300
375,300
Ifte(Maneous Revenues
364,815
3164,8 5
TOM Revenues
,495,763
Budgetary Resourcm
Workmtl Capbl Canyover
9,35 05,1
Other Fin,,,mcinq Sources
965,(: ()
965,600
IiMe0und Ilwoan
80,0100
MAN)
Oper a ling "T rm sfers In
2,98,546
298,546
T WA Budgetary Resources
---- - ----------
201,695,1991
Total Resources
1,285,000 $ 82,190,96T—" — -----
. . ....... .
R,evlsions
CERT Grarl
24,000
BETC in SlreeR for Iransl
81,000
Mi-poo grant in Caj.,Jlai hmpr,
1, tl 25,000
CDBG Giant koerqrwernrnentA
55 000
Mporl grwt,froim Airporl Fund to CapAal Ilrnnlnrarvr FUnd '150,000
GkT"nnrianc�e\Adniii,iistraitioin\BLidget\,2009-2,0'IiO\bLu(Jget comrnMee cl,mr,qesIO,xIs 5/13/2009
City of AsMand
Fiscal Y'ear 2-20,10 Surnmary of Changes
2010
StAff cornmMep
7,010
PropOsed
......... . .. ...
Revisions RevWons
Approved
GENERAL FUND
AdmmArabon Depadinwini
"?0 1 Y'M'l
2(,11,590
Admims1saficm DepdMlffll. [A)r3ry,
315088
355,088
Adingristi'abon DepartrTment, Mumr,kImd
4119 9'24
419,924
AclrninItslmfive, "k>oW
X1,A)
1 ?01,W,
A(jrrkni(stiatwv Sorvices Ecl(rul(W11111c & Cmqufa[ G�allN
b70 0100,�[
510,000
AdmhlNS[ratror� SOWI(x% - MRSCOIIMUOUS
45,01)()
45,01)
AdminislTz,bve Servm',,es Hand
W,C09
57,619
ilobco, Doparlincxil
021,435
11000
5,459,43,13
Fim and Roasctw D(qhulyiumnl:
4 9103, 105
182,00(1
5,0W105
FlutAc Works - Comeltelly DwIsion
310,105
31 V3013
Comimumtv Deve4op'nenl P[WrMh Divisiull
J
2 14, ?A3 3
Camp'nunty Dcvebprr�n.mt , BW,rfing Dmsilorl
656,331
IIIallsh,,�s
tV)(l
500
Gcrntjngenlc,y
400,0001
400,000
Ending I'mo Balancir"
MC,508
24,000 ...........
1,332NIM
........... -
TOTAL GENERAL FUND
1 SYK�, 1 W
24,0M 214,000
16, 228,7 10
COMMU NIITY DEVELOPMENT I GRAN r FUND
M-rsonal nurwlcx
38,000
w"w 01,10
MawfiaIs and
4,310,958
b5l 000
455 958
E"(fing Flund Baldmp,
TWAL CDBG FUND
438,9%
a,6,(D00
493,91181
RESERVE FUND
i'lansfers
ErWing Fund Bahnou 215,000 21"J'000
TOTAL RESERVE 1 215,000 71"n,000
STREET FUND
PublIrf", Mwk,4 sheet Opplafions
4, 10:15,758
12,000
4,118,258
Pobk work s slorm Moro Ofyo'f arxXis
620,8?B
620,818
Flublic Woft I-rmv,,,poqaWn SM"I's
561400
56 r,4 00
Flubiric Wr)lrks - $0= Water SM"'s
214,000
214,000
Pubhc, WoNu - Local hqmwwneqrI DiMn'
196,098
1
New INA)�
P rmsfws
715 000 215,0(0
Conti rcy
88,000
88,0100
Errrjklllq Fwxl RaImwe
69r�X)O
p I 5,oJlx) 1,44 7,X3
TOTAIL STREET FUND
-INK3,363
TT7 F mjrr
Tr " PUP
AIRPORT FUND
MatwWIS "od
18,150
8,7 50
Caplal 0"flay
50,0W
(ISO,N)0)
Debt Fn a wake
38,537
30,637
Ink0und umn
60,0010
ow*(,!
ConbmI Psicy
,
5, 000
5,000
Nmd Balarwe
9,0M
9,0211
TWAL.AlIRPORTFUND
. . .. . ..................
MIX 1
1 w 0(vT ,
21 t,31
CAPITAL 1IMPROVEMEN TL S FUND
I'lemonal sefvwx",,
181 90b
W 905
WflufNBK a salvmm
A)
00ay
258 il"90
f, I "ilo,(Klcl
1,408,690
Tran!"'rJers
218,046
278 046
CoWlingency
911 NM
50,000
V uidlmq Fund B,,,i4m cp
2,012,0El
1 x1,rIP,;,0
2,131,061
TOTAL CAPITAL IMPROVEMENTS
3,14?,601
I,ZeS,0011
4A 11,607
is 1t4 Ia I meWlirmimistir atioMBudget'Q009 20 1 Mbudget con I rn Wee d m nges 10 xIls, exp 7/28/2009 4 : 13 PM
2010 Staff c3rr'r%arnRtee
20110
Pro pow J Revisions Revisinrm,
Approved
p)IEBT° SEIRW CE FUND
DeNbp SofrvurPv
3W,Jib
,19053b
3r!IrvrdfnS p: a nd B alarwe
f4 3 11 r
1,149,113
TOTAL DIEBT SERVICE FUND
648
WATER FUND
plpu.'LUc:"4"WabVkM F r'iest L. ,vrrd,s Man ripmnit ifnl DivisK)n
24I KW0
24I,KrO.V
f"q4t irc W ON'S 'W4Wm r supAy
3 1561G
315,6 6
NlfAlfc.Wvkp biPn`,at%r Tmadi`Y@rilf9'f
111161(48
'1,3170,101
Publ"; WrWmks- r"M"riteii IDirefr9Frulrp%"I
?b+Mf.5} 1'3p,';p
2,486,183
p"Ohic, WW`rork, I1t'rlu41Lrr4r.rnmerO 1 Lar r,'n
37a 150
328,150
Ilubfb44'„WWrurks Impnvwnr°Oti i,'DC',
rirfy, 50
19050
Pu,ubGl%oWorks Iur-6fSC1U.,,;;
ll'KiA 6
123,446
Oectrs;, 1,3Y9¢Vservrk ion Dwr,,,wr'Y
1 / $ ;f92
118,292
D hrSi,1if"rrres
3„35f8
,;33,518
opuupSreuourky
139 µ;Kio
139,G010
f uratluuwp:,p Fund 0a °ri4lrnce
83' 11
1131,814
TTII., WATER FUND
"13,F
6,622,031
y
2 031
WASTEWATER FUND,
P uUs k: Works 'tirWuam wrafar (ralr x,,r Vri
ra nra+1N3';'4
1,('.'3335,�3333
FuuUrUp4:'Works W1dk'ias(( r 1vr "tl'leaafruarurrt
155,4-A4
1,1 55544
p"ubfir,rtiW iks U'TaaVr bunik"Ilene lDG'
I215f1d1
12/,894)
fl''uvfu46c Worlk . 9d'rrpslldw VUlrtir'ufl Sf3R.A'r;
50'0100
560,NA)
Debi SkYf"MNI'rs,
1 f3fG a'7',Pd
1 &Mdd k551
1"r5a11proya:l"rpc,^y
f 50'0U,1G!
1 51,U,V,,bf1d'Y
f_rur n,q Fund FYJ auaa n
3 r1 bo3,13a"r4
4 020 769
TOTAL. WASTEWATER FUND
5'i aMa1
r'J,,"s+di3,259
ELECTRIC FUND
f Yde;.Ithc r4,rrrb.,ui4&vaf OYO DV641IKH 1
501,496
51,496
E k rlirdu;, • Suupp3 y
^t11br 20l
5,3+135,154
l e%,ffi, flu»s3rapm4u0cm
Nub 2,581;
5,4:32„581
i ha=lrw:
103,f:W.Du.4
f,,hf)3' 100
flOI5r+aucerr;
15 OR
2s, '108
k,,rNV"%r;l%"4rpdra'1rry
312 tl(H)
?2, 0d.fl.1
Ending Find Bal+v r;"
619,4'
f f3 �N
TOTAL FILIECTNTUU FUND
tl 1,Wuam3AK
13,792,485
TFL. UUMM MUNICArIONS FUND
IT -, htaW^rru q
1'1r0" '1'3
1,11T 228
II V3ut'I a r'Iaraf'xJ
1,31?3'S
38024
f;rantlklrbq r4kp
1044 IG
100,61130
Fnrldr a Fund Uralarwu°u
i,'1 35
325, 135
ToUAL.,TELECOMMUNICATIONS dLL9>fND
5i, itM
2,533,
CENTRAL SERVICES FUND
Adfrurruskabon D pawfru%ent
1 ,u1'1,1'fl4',3
1,311,716
IU,G(xrty Iel "3rcaa'wllrr (Nviswun
1,T45,133
1,145,133
a 54:diniik'ustfafiv: SefrfIIKe n f'epDVfbrf I ewil
1 5 r"I,N,390
1,511a 890
City &1,uw,kaodV m [livu~rUw
V7.539
23 " 5'3'9
Puubhc Wiork„
1,383,370
1 „33,3.;39LM
C oropd ge,i %a,T
169,000
uU; 0
103,000
f uualpru5 Fund f3r11rrncr�
12,531
12,531,
Ta"TTA,p CEN'rRAL SERVICES, FUND
��. _� ........�......._..
/9,179
� , �
5,91',N 179
G »6uu11 r)c;eWJrn ulld; tgTstu i,i EBpudget\2, 3�1'Ld,20'1 7Wbu(Iget corllwf'ug44Fr.11.;h au7geslO xIIW exp 1128/2009 4 3 PCB
INSURANCE SERVICES FUND
Fleirsonal Sefynces
Won& widServk,,es
Conkm ' pfcy
Emimr hnd BWarico
TOTAL. INSURANCE SERVIICES FUND
EQUIPMENT FUND
Ira morial ";VfO�cs
Wdo ruls anild emvllrxn
CapWll Oull4q
Confingency
Emhnq Fund Balame
rOTAIL EQUflPMENT FUND
CEMETERY TRUSTFUND
Idn,Mels
Emling Fund N1 aNtarn rca
TOTAL CEMETERY TRUST FUND
2010 Slatf ComrTifttee
2010
proposed ReOslons ReAsions
Approved
80,
W 130
W),8103
680, R03
V,10,000
�50,000
3,XG
'199
1%
288, 120
515,00")
51S,0109
334,(W
31"A,000
41,0(10
40,K)
1 '322, 16 1
tl,322, 1 6%uI
2 -1)('16 , 71K)
2(J,W)
210,000
Ri 948
8 6 2,94 8
948
832,948
PARKS AND RECRENTION FUND
I Divisoon
3,319 1100
21 19, t D"I
Rv;reoljbut D�vlskmi
1, 11 5Arb
Gdf DIVmlion
3')8 A A3
C409ngency
110,0100
Fnduq Fund Balwvx,,,
1,450,910
1 450,910
TOTAL PARKS AND, RECREATION FUND
4,305
6,034,305
YOUTH ACTIVITIES LEVY FUND
and Sclrvlw,�
I. vdrtp IF ugul Rallaincc
TOTAL YOUTH ACTIVITIES LEV'Y FUND
PARKS CAPITAL IMPROVEMENTS FUND
("alpliIJ OuNly
E'ridng Furd Balarwe
TOTAL PARKS CAPITAL IMP' FUND
TOTAL BUDGET'
Less End N Ing F u Ind Balance,
ummzmzm=
Staff RevIsions:
CDB(,.; Grant M&S
Strelet BETC gram fotirar*il:
Adrport gmnt
1u!&k0XI 06,000
10,598 �10,59f
I........ . ....
287,239 281,2�m�
287,239
ki T Ti IT - — - — ------------- -- — ----
80,905,962 1,215,000 4291,00,0 82,619,9162
'I 5�344,9127 218,000 15,562,927
65,561,035 1,067,0100 429,01010 67,057,035
51�,000
12,0101)
1,0000,110
1,067,000
Mloved 150,000 cm.A W kpor1 CappW to CapiWI Imp Capfla11
Committee Revisionc
2 Firefighlers
175,04,Y)
Reduce ciN OT
(70,D00)
N1EN'E"'T E.
7 7, 000
5 Pokce Dork
32,0M
TPwsW our ol' 'SVeiet Fund fm Reserve
215,000
429,0W
corn"nittee changes 10,x�s exp 7128/2009 4:1 13 P'M
Revenue our Amount
Property'Fax $375,000
One T'ime Use of Street IFundi Franc-Wse Fees $2,15,000
OverfirTie Savirigs if Firefighters Restored $70,000
Other S�aviin,gs, frond Other Rf eduction(TBD)
TOM RevenuelSigy!M 1AH.0 00
Poke Derk restore to 1 FI'E 1;,000
Two Firefighters $175,000
CERT Coordinator $77,000
Othe�, Restoratiaiis (TBD C onin*tee)
Total IRestour ation costs 9910-00
Balance to IM.10- 00
(Stabahze ex�stirrg activit�y lewel)
�WGI'C 1, Ea, G� r��ro k 4ntrrl Pt k N)uf rmin k�rar� E�Pf� � omlu a RWe� . Medford
2008 .. n G „ Fire
p � Fwll �" �u� ¢it Jai �,Mr1&1„ ......,�. ,..W.,_ �. .....a�..� ,. � ��... ...... .. . .._„ � �...
Urban 'Re p�ewac � � Gym ..,` 1583 .. 0<,.538 µ ..... a 210181
� _�1......
.n.e �,.k.� , ... ..���� � �?ra � ... ..m ....� 1 9i 3 14959
0 Q &1ar „a 1 1 1
Other 1,2392
� J ° �1�1I
m v� m . _
i r�Y1 1 1 7 i) � m �10 1rb ,' 91 1 .i � 6 5 a 5,12 r7 7 1386 7,3785 72 4
YHOUGHTS AND ISSUES:
To iriake decisions aboiuk thus ye m's L)iijdget, what are We key Issues that the CBC must decid0 Are there corrunon
understandings or prernises that we can agree UI)CM? Carr the CBC reach consensus, so that our messages U.) the public
about the decisions we nrake can be rc9sonabhf Unified arid consistent'm Haw sholuId flie budget diiscrusslon and &ues be
frmned?
2911111011m
1, ECONOMIC PRESSURES ON CITIZENS, Almost eveiIyione In town",., incornei,, are down 0u, Wofr".aP- re^rtueql&)t aCtOUIlts are
depIeted, In considfNahon of ffiese widespread financiall drcurnstanccr,,s, we shouhJ avoid iiaiising iaxes, fees orserw.e
clharij(,e�s or unriecessarily iiicreasing ("insts, e,g., Ihy pnovidirrig cost of living incr,eeaRs to fluty employees. We need to
careftfliy evaaluuaataea the mipact of projecled actions on the clt0jis, and increase t,ax burder,6 orfly If ahsoluteIy necossary,
Howevier:
A, Proj.,,wrty taxes go up 3w1/o per yem wifficnit any actIon by the CBC to o ai5e tlhern�
B, The library levy wIll increase by six cerits per lhotwnd thIs year, whIch is mthin Vie amount (21 cents) approved by
the citizens.
C, Practically speallang, the cornrnumty has to "ie up" the rmais tax th�s faH to service debt on our sewer Vdant OR find
other sourries of rtwenue.
D. Ibe Council has recenUy zipproved Increases m wat,Lm mid sewer rates; additional Increases in utifity fees Including
eIectricity charges are, anticipateirl t(,) DCOur in the fafl 0A2009;
C1-rY SERVICES ARE INTEGRAL TO THIE WEI IL -BEIN(i OF IFIE COMMUNITY
X in considoIng budgef decisions that alffeO both the �A-,ope and ('.Jumlty of' City services, we are mindful of the irnpodaint
role i-Ily services p1lay in rnaintaining the Ashland COMfIlUllity that we love arid thalt di,,r,,-,vv Ynany of us heie from oltI
piaces, Despi Le disparity in personal finaric'Jal circtmrrstances, we Ml get to shate the benefits d rat aii e provided for all of us
by the Cfty. This mcludes a high Ie,vel o0 public safeLy, a beautiful and user-firlenft ctowntown, parks and recreational
achwhes, robust (:Mzen invoIveroent lin the conrununity, water, 5ew', eie(Inc arid fibler optic services, ar)d overaIll high
quality City staff mid administration, "My personal secuirty is strengthened w hp -,,m thie COITMILMIty is stiI We have
mherited this conirnunity and should The rnirofful of Ilrnumgf term inpacts so as to sal(.,guard and preserve it for the falhjie.
B, In an ermioiI where resources are scarce, we need to IdenUty the City seem es that are rnoslt esseinrial to the
well-boing of the cmimunrity as a starting p0rit for priorifinny which services we can afkm!l to Yq)port,
111, C-OTS OF PROVIDING CITY SERVICES ARE UP
AFor several ypars exiaenditures Ihaave. exceeded revenries, parficuIady in the Generai FUnid wheie maray "core"
government seirvpces are frinded. -pnis has lied tio the erosion of the trend mg Fund Balances which operates to provIde a
cushion against unartik"lipated rue eds or, expenses ,,,wid aiso l',,mvOes, operating calpftal to the City.
Br We have n1r.) "ramy day" fund, rather as (jef)(io'lcy m the sense that our Finding Fund Ballances ("FFB") have, and aiie
pmo,cfted to rontinue to be, en,)iding.
C. The budget is burclened by AFN and sewer debt serOce-- around $3.2 rniflion J)(',nr year,
D. For ff9, the EFB In the general fund at FYI ens projectel to decline frorn 2008 FYE (whercwe ended at $2,296,666) by
apprommately $400,000, to $1,879,800 alter, addirl(I UIWSed coftngency and SUbtra0rrrg restricted oir
earmarked funds), See budget book 4-8, 'rhis 6 becarise actual revermes are falling biek)w budgeted revenues, and
despkite the Implemented un December 2008, we cum)binue to have an opemting deficit (experiditures exceecl
ievei'mes), which thus rediuces Lhe EFB. Despite the deficit, the City is still projected to end ttle ye,au,r r ,Ijgi,If[y better tharl
required by the endIng fund balance poficy of 101',v of revenues ($I,„198,000)
E We are SqUeezing costs so flhpre's very fittle left. to ctit, assunflaq we continue to offc!r essenfiaIlv Vie sairie pub4c
s4,viries and do not rnake Iarge, pirograrnrratic crds
l::::. this year's budget uses last year's expenses zvz; rer.hAced by the Dec. 'tp8 cuts eruct Ns balanced with mica pay incrfaac;es U
staff or for iepiieseirrited ci nplayees wtm5e contracts are open, cut-tmg fire and police staff, (swrding CIERT to as sIlow
death), severelly Imuting capital expenditures anid drawing down on reseii ves (Ithe EFB). It is important to not(,,e� (hat that
This yeat's budget Irs transibortal rather than stable , in the sensx, thadt"We can't coribinue to rely oin the, kh'ids Of(:10,91.
savings to lbaante the budget next year and lb(a„YIM 0
G. one; City Adrnimstrator and CR) say we have to max out the tayrate to start a rainy (Jay fund because they me
worried by flie trend that lighter budgeting la causing det.mrtrnenLs, to spend cto. r to 100% of budgeN, thus leaving Ims
rrioney left over to but1n,",,ss t1he EFB and I)rovlde cash auuntd operating cat)Ral, Pailm,ulady If an unfoiseen event lIke an
enrergency us curs that significantly taps our firiancial resou�ces, we don1 have ITIoney in otheir enterprise funds that
wioglht W borrowed to get us through Wo an", simply too CIOSA� to the rnargin to f(!eI cornfortatfle that qie Oty us finaincw,Aly
stalble, In adcfifion, Ifproposed position reducNxis am restore',,d by the CBC (suc,1'r as the Nefighters andCEM), we neexJ
some nnoney in reservf,-e to enswe that adequate funding for thes'c'! posibons extst,,; not only next year, but the UpowIng
year ("wen If the ovr,'raH econoinic ciondRions I einafin poor, (and City revet'KW streanis wmam depressed) Or We Wfll [)e
faced with the sarne posqion durrnnatik:m deOsIons agcun,
IV, QUES11ONS/15SUES I HA-1 WE HAVE CONSIDERM
k Does our crty gove'1111TWnt offer the corer services needed by tht,, cornn'runity (e,q., safety, water, electricIty)? Are we
fundorig thrigs tfl'nat the community doesn't support or "really need",' niese ate policy deas*ins for the City MA
the Budget ConInruttee, although the Budget CorTUTOtee unust grapple wItti the econarync consequencesof these,
decisions, Exarnples of recent deciisions inchide the cornrniftments to 1-R)USing With thin CN]y Street protect
and U'ie Crorrion Road developrnent, .
K Aic,', we pIovIdmg UV services as cost effecrively as PossIl,')Ie, inciuding controffing the giowth m expenses? 1he Budget
Cornmitlee inclOres into thr; subject, and priunanly retie s on (My staff to identrfy meas where clost contamment rnrghtor
inight nat be
At what point do fuIther cuts ") emsbing governnientat prograrns imacc(,1Aably weaken the City ... cw curnprorIJISe t10,e
curnmunity as a whote? In rnak�rig decisoons t1nat Invi0tve reduclJorls In sc',rvices or pmbon elirnonations, the Budqet
Committee must grappe with the Impacts on Oty servIces,
D. And do we, particularly m the generall fund, have a "reverrue pIoNern In that oin experises'fur im,,�cessary services,
delIvered as efficIently as reasonaNy possilAe, are canto r,mruj to (Pow fast(nr than our revenuc, 'P If so, wNit's the plan for
addrpssng tfoP If we max OLit ti'w� tax rate, offier ojihorr, fcIr revenue enhanicement will have to tree Oenfified such as
to"S to suppott specific City services
E, III NtMe bUdgets" do we need to work thrcmgf) a new relab�)r6hp with Parks & Recreation on the share of jpuroperty
taxes that it gets, n,e,, the $2.109 per that Parks recoves, which amounts to 17910 of the City"s share of projperby
taxes levied? What are the atternanve :sources of fund4ig that, can marntaoin and enhance this Important resA)UrCe fur' OUr'
COMMUMItV,
*Earliee this year ffie Council and the Pairks & Recieabon C(.)rr)Iro;sioin tcIgetrlho' agreed to rnaintAin the mfflage for Parks &
Recreation for FY 2010. 'MIs 6S1I-uS'w')n Is ongoIng between the Oty Counck and Panks & Recieation,
F. Dic'we have to treat this budgeL m a specW way due to thf.', economk" conditions we facO Atternative fOMUN,'Ibow
What do we project for the economy in 2010—MH tlhIni,)s get befter or worse?
IS, Are we puffing decisions albout this budiget m the context of other fee anid rate iacreases Mi',it we irar) anbdpate?
ISSUES FOR DECISM By HE CBC IHIS YEAR
L Does the con"rimittee suppoi�t the ptopos,ed ieducrtions In peisonnet (potIrr(',, fire, C'Eup if smnO reductIons aire
should atteirnatIve cost reductroris Iha, CIDIVSkierffl -, if SO, what?
2, is an hanr reaene in property tax(°S for the puiposc' of cfeating as reserve frind as requested 1f)y staff necessary and
pz'hried?
Such decisions nrus't Lw, rrIaik rmndful of the Impact Of FMSM,r) NIM?S irl CIM)rurcbon with the cattier anfldlmted rate imid fee',
increases, Le,, how much rnore financial burden MI tarn trrij>osied on a typcal AsIdand hioua';iehold over the nextyem- to
fund City services?