HomeMy WebLinkAbout2011-11-07 Audit Commission Minutes
MUNICIPAL AUDIT COMMITTEE
MEETING MINUTES
November 7, 2011
Call to Order Committee Member Nutter apologized for having to leave for a doctor’s appointment before the
conclusion of the last committee meeting and asked for an alternate chair for this meeting, due to his laryngitis. Committee Member Stebbins called the meeting to order at 2:01 p.m. in the Civic Center Council Chambers at 1175 East Main Street. Municipal Audit Committee Members Barbara Christensen, Guy Nutter, Dennis Slattery, and Roberta Stebbins were present. Also present were Administrative Services and Finance Director Lee Tuneberg, Accounting Manager Cindy Hanks, and Administrative Assistant Rossann Grimm. Recommendation to City Council to Accept 2011 Audit Reports A MOTION WAS MADE by Committee Member Nutter, seconded by Committee Member Slattery, to accept the Comprehensive Annual Financial Reports for the City of Ashland and the Parks and Recreation Commission for fiscal year ending June 30, 2011, and to recommend
acceptance by the City Council. The Vote: Unanimous Ayes
Approval of Minutes A MOTION WAS MADE by Committee Member Slattery, seconded by Committee Member
Nutter, to accept the minutes of October 24, 2011, as submitted. The Vote: Unanimous Ayes Other Business Committee Member Christensen clarified her role and quorum requirements and stated that she is a non-voting member who functions primarily as an information source due to her position of City Treasurer. Responding to Mr. Slattery, she explained that the City Council determines her status on the committee, currently through Resolution No. 2008-24. Public Input
No public was in attendance. Adjournment
The meeting was adjourned to closed session at 2:06 p.m.
MUNICIPAL AUDIT COMMITTEE MEETING
November 7, 2011 Page 2 of 2
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Recommendation to City Council to Award Request for Proposals Committee Member Stebbins reconvened the public meeting following a panel evaluation of six
bids for providing municipal audit services that were submitted by Jarrard Seibert Pollard & Co. LLC, Larson Allen CPAs LLC, Merina & Company LLP, Michael L. Piels CPAs LLP, Pauly Rogers and Co. PC, and Talbot Korvola & Warwick LLP.
The Committee and Staff reviewed the bid process, scoring, staff participation, voting capacities, and separation of review and control. A MOTION WAS MADE by Committee Member Slattery, seconded by Committee Member Nutter, to recommend Pauly, Rogers and Co., LLP, as the audit firm for City Council’s approval, in agreement with the Request for Proposal. The Vote: Unanimous Ayes Mr. Tuneberg confirmed that no interviewing of auditing firms was necessary, advised the Committee that assigned scores were public record, and requested that all documents be turned in.
Committee Member Stebbins asked for more clarification on a $2.5 million increase in Accounts Payable and Mr. Tuneberg responded that a detailed reconciliation would be redistributed to all Committee Members.
Adjournment Ms. Stebbins thanked everyone and adjourned the meeting at 2:56 p.m.
Respectfully submitted,
Rossann Grimm, Administrative Assistant