HomeMy WebLinkAbout2018-03-27 Water Advisory Committee Agenda PacketASHLAND WATER ADVISORY COMMITTEE
March 27, 2018
AGENDA
Ie CALL TO ORDER: 4:00 PM, Siskiyou Room., 51 Winburn Way Ashland, OR
II, ANNOUNCEMENTS
III. APPROVAL OF MINUTES: February 27, 2018
IV, PUBLIC FORUM
V. OLD BUSINESS
A. T.I.D. Canal Piping Project Update
B. Terrace St. and Park Estates Pump Station Improvements
C. Current CIP Project Update
D. Water Treatment Plant Evaluation Update and Council Recision Process
VI. NEW BUSINESS
A. RPI2 Master Plan Schedule Update/Progress Report
B . A WAC Next Steps
VII, ADJOURNMENT: 6:0 0 PM
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ASHLAND Water Advisory Committee
MINUTES
February 27,_ 2017
s
Tsutse'ci€ir mt�
CALL TO ORDER
Williams called the meeting to order at 4:02 PM
Committee Members Present; Pat Acklin, Alex Amarotico, Joe Graf, Rich Miller, Don Morris, Donna Rhee, John
Williams (chair) Lesley Adams, Darrell Boldt
Committee Members Absent: Michael Morris (Council liaison), Kate Jackson
Staff present: Paula Brown, Scott Fleury, Mike Morrison, Steve Walker, Kevin Caldwell, Julie Smitherman, Taina
Glick
Staff absent: Greg Hunter, Jessica Bain
Consultants: Jeff Ballard P.E. (RH2)
Public, Pieter Smeenk
ANNOUNCEMENTS
Smitherman asked for someone on the Committee to be part of the Ashland Canal Advisory Group.
Acklin motionedlGraf Seconded for Rich biller to be appointed to the Ashland Canal Advisory Group.
Vote: All Ayes.
APPROVAL OF MINUTES
October 24, 2017
All ayes. Minutes approved by consensus.
PUBLIC FORUM
None
Old Business
A. T.I.D. Piping Project Update
Caldwell described the T.I.D. project which will pipe and bury the canal from Starlight to Terrace Street.
This project was outlined in the 2012 Water Master Plan and Atkins Engineers was selected for the
design of the pipeline. The result of burying the canal is to reduce contaminants like e-coli in the water.
There is a projected average water savings of 30 percent. Consultants are is currently surveying the
area. Smitherman elaborated on public outreach measures taken and goals of that outreach. A
neighborhood meeting will be held March 5, 2018, and a community wide meeting on April 18, 2018.
Brown inquired about timeframe for design. Caldwell explained partial plans with preliminary cost
estimates should be available by the end of the summer. The next phase would be easements, and
permitting with construction estimated to begin in 2020. Williams asked about why the delay in
construction. Brown described challenges that are considered in developing that timeframe including
easement issues and constructability.
Ashland Water Advisory Ad -Hoc Committee (AWAC)
February 27,2018
Page 1 of 3
ASHLAND Dilater Advisory Committee
MINUTES
February 27 7
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Williams asked about the trails and Smitherman said the plan is to keep the trails as is, Acklin
questioned the easements for maintenance access, Caldwell said that a majority of the canal is on
p property roperty with maintenance easements. Some locations also have recreation easements that
Parks would like to expand. Caldwell said this project is not addressing the trails component. Williams
described TO ditch trail problems the city has encountered in the past.
Pieter Smeenk asked if City would be opening up new services. Brown said that is to be determined.
Walker described challenges with local homeowners being able to use the ditch water, including lack of
p problems. roblems. It was questioned if TO will potentially be metered in the future. Walker indicated
that it had been considered. Brown said that this Committee will be updated on the status of this
project.
B. 'dater Treatment Plant Evaluation Update
Brown indicated that there is a slight delay in the evaluation. Black and Beech has completed the site
evaluation and are assessing risks, flood, seismic, and the condition of the existing equipment. The
plan is to have information to show the committee in March. Boldt asked if there was any preliminary
data available at this time. Brown indicated that it was too soon. She wants to make sure that we are
doing what's best long term and financially for the community.
Boldt asked if there is a timeframe when this committee may be done. Brown advised discussion of this
topic at the next meeting. She discussed successes of the group and described that the group may be
able to say they've met the goal of the group.
Williams indicated a goal when the committee started was saving money in anticipation of water
treatment plant expenses and water rates were increased to achieve that end. Brown indicated that
water rates are an issue that will be discussed in the near future. Williams also remembered discussion
with Mike Faught about a low interest loan with an amount forgiven upfront and asked for clarification.
Brown indicated what Williams remembered is an I FA loan that a portion subject to potential
forgiveness based on meeting certain criteria. The money is still available, but the forgiveness portion is
no longer available.
New Business
Williams inquired about the updated climate predictions. The 50-year predictions we used hit the worst case
scenarios within about 2 years of the original predictions. Ballard described the challenges to correlate the
micro climate of Ashland to the National climate models, so we have consistent predictions. Williams
suggested working with the Climate Energy Plan (LEAP) and use the same predictions and data sets.
Fleury indicated that Adam Hanks had provided the information. Acklin announced that she is on the LEAP
Committee.
A. Cross connection Control Program Presentation - Jeff Ballard P.E. (RH2).
Ballard shared with commissioners a presentation on cross connection control. See attached,
Ashland Water Advisory Ad -Hoc Committee (AWAC)
February 27,2018
Page 2 of 3
ASHLAND 'Water Advisory Committee
MINUTES
February 27 7_
Ballard was explaining premises requiring isolation. Acklin inquired about barrel under a downspout that
is only connected to hose with a sprinkler on the end. Walker explained if you can see that it is not
connected to buried plumbing then we would require a vacuum breaker on the hose bibs which is
required on all hose bibs. The rationale is that there is potential for the connection to be made from
irrigation to the non -potable source.
Graf questioned the role of the Committee as it relates to the cross connection program. Ballard
explained the intent was to give the Committee a understating of the challenges of implementing the
program. Boldt questioned the cost of implementing such a program. Ballard elaborated on a number of
variables that affect the costs associated with a potential program and that many factors determine
potential costs, The question came up of if we are at higher risk because of old homes, steep slopes, etc. Ballard explained that age of system and uses are indicators of higher risk.
Acklin stated that cross connection control is a water quality issue and believes that the Ashland
community is interested in higher water quality. People will be receptive to this program if educated.
When looking at enacting this program we will want to prioritize high risk connections first. The
Committee would want cost estimates of different scenarios to compare prior to deciding to endorse to
City Council.
Williams asked about requirements for new construction and Walker indicated that currently the city
does not require isolation if it appears there is the assumption of minimal risk.
Next Committee meeting March 27, 2018 4:00 pm
AnjOURNMENT: at 5:29
Respecffully submitted,
Tara Kiewel
Public Works Administrative Assistant
Ashland Water Advisory Ad -Hoc Committee (AWAC)
February 27,20 1 8
Page 3 of 3
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