HomeMy WebLinkAbout2010-06-02 Water Advisory Committee MinutesCity of Ashland
Ashland Water Advisory Committee
Community Development Engineering Services Building
51 Winburn Way, Siskiyou Room
Meeting Minutes 6/2/2010
I. CALL TO ORDER: The meeting was called to order at 3:30 p.m.
Committee members present: Donna Mickley, Alex Amarotico, John Williams, Amy
Patton, Lesley Adams, Pat Acklin, Donna Rhee, Don Morris, Councilor Carol Voisin,
Councilor Kate Jackson, and Rich Whitley
Absent: Darrell Boldt
Staff present: Mike Faught, Pieter Smeenk, Brenda Barker, Robbin Pearce
Carollo Consultants: David Kraska and Nicki Pozos
II. OPENING REMARKS/REVIEW AGENDA: Whitley began the meeting discussing
upcoming meetings and locations. Council Chambers is a formal atmosphere, but
moving tables into a circle might make it more casual. Media outlets; newspapers,
RVTV, video online, City Source and the website were suggested as channels to get
meeting information to the public. Cost of RVTV is a concern. Posting the power point
presentations on RVTV and/or the website for public access and public access to
videotapes of meetings might educate and encourage community input. Pieter Smeenk
mentioned getting information for the Council meeting on Tuesday, June 141h and stream
video. Any member interested in touring Reeder Reservoir was directed to meet at
Community Development building, 51 Winburn Way, at 2:30 pm on June 10, 2010 to
carpool.
Agenda items include Level of Service Goals (LOS) presentation, Q & A, Selection of
LOS goals, and scheduling future meetings. Rich Whitley asked for the committee to
hold questions until the end of each section due to time constraint and the volume of
information to be presented.
III. PRESENTATION
Level of Service Goals (LOS) Presentation:
Establish LOS goals in the following areas:
1. Capacity
2. Redundancy
3. Reliability
4. Regulatory requirements
These goals set the foundation for the work to be done over the next months. The
consultant will determine alternate water supply packages.
IV. PUBLIC FORUM: No one spoke.
V. DISCUSSION AND DECISIONS:
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First, set community's level of service goals to help guide Carollo in developing water
supply packages. Criteria used to evaluate and select preferred alternative will include
council goals for:
1. Climate change
2. Security and redundancy
3. Watershed and stream health
4. Conservation
5. Reuse
Ongoing updates will assist the committee with evaluating packages and selecting water
supply. The LOS goals choices will be revisited as needed. Not all questions can be
answered at this meeting i.e. costs, only providing guidance to LOS goals. Other areas
will be discussed in future meetings (i.e. reliability, redundancy).
Supply and capacity:
a. 5/ 10/1 5% additional conservation for projected demands supply based usage
also includes maintenance of system
b. How much can we conserve?
c. Rebate programs- home/ commercial audits, low flow toilets, drip systems
d. Conclusion: Ashland is doing well as a community and accomplished goals in
conservation program — can it do better?
2. Conservation Goals:
a. Open to more aggressive conservation as a supply alternative to be included
b. Community & behavior values to achieve goals
c. Spending more, more aggressive conservation programs
d. To level increase of demands to 2060 need 30% reduction
e. Tourism & irrigation demands 2x as much in peak time than regular use
f. Governmental use could be reduced and be used to demonstrate willingness
and different conservation programs
g. What can be achieved? During peak flow for irrigation, 30% additional effort
to reach a 10% annual goal overall
Water Supply & Reliability:
a. Level of curtailments acceptable above conservation if needed
b. Reeder is too small to model accurate data — using a separate, smaller model
c. Higher conservation numbers- no outdoor water use during drought
d. Middle conservation numbers — very minimal indoor water use & not much
restriction on outdoor use
e. Demands, conservation, curtailment during bad drought years
f. Extra water amounts for fire suppression are not part of the LOS and not
considered in this piece of the project— will be addressed at later meetings.
Plan will not include conflagration
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VI. NEXT MEETING:
Video conference suggested as Carollo will not be available except for conference call
with Web presentation.
Proposed Meeting Schedule:
June 10, 2010,4 p.m. — 6 p.m. follow up meeting in Siskiyou Room 51 Winburn Way
July 19, 2010, 4 p.m. — 6 p.m. location to be determined
September 8, 2010, 4 p.m. — 6 p.m. location to be determined
October 21, 2010, 6 p.m. — 9 p.m. Open House, location to be determined
VIL ADJORN: Meeting adjourned at 5:45 p.m.
Respectfully submitted by
Brenda Barker, Administrative Assistant
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