HomeMy WebLinkAbout2010-10-21 Water Advisory Committee MinutesCity of Ashland
Ashland Water Advisory Committee
Community Development Engineering Services Building
51 Winburn Way, Siskiyou Room
Meeting Minutes 10/21/2010
I. CALL TO ORDER: Meeting was called to order by Rich Whitley at 4:10 p.m.
Committee Members Present: Don Morris, Donna Rhee, Amy Patton, Darrell Boldt,
Donna Mickley, Councilor Carol Voisin, Rich Whitley, John Williams and Leslie Adams
Absent: Councilor Kate Jackson, Pat Acklin and Alex Amarotico
Staff Present: Pieter Smeenk, Brenda Barker, Terry Oldfield, Greg Hunter and Mike
Faught
Consultants Present: Nicki Pozos and Dave Kraska via teleconference
II. ADJUSTMENTS TO THE AGENDA: Rich Whitley, facilitator requested a change to
the agenda items order.
III. PUBLIC FORUM:
Shari Safreno Cellini, Ashland Conservation Commissioner was present as a guest.
IV. OPENING REMARKS:
Chair Whitley explained that the goal of the meeting was to narrow down the water
supply package options from (6) six to (3) three. After initial discussions, Package #4
(Winburn Dam options) and Package #6 (ASR Aquifer Storage and Recovery) were
eliminated by a consensus.
V. DISCUSSION AND DECISIONS:
The committee reviewed the meeting norms and Smeenk handed out a revised appendix
A — Calculation of net present value of water supply packages from tech memo # 14.
Review Evaluation Criteria Scoring:
Chair Whitley explained that the consultant scored the criteria presented to the committee
at the previous meeting and wanted know if the committee was in agreement with
consultants scores. The committee then reviewed the consultants scoring and adjusted
the final scoring for Public Acceptability and Operational Flexibility. Those changes are
as follows:
Public Acceptability
• Package 1 Recycled Water changed to in-between O and +
• Package 2 TAP changed to in-between - and +
• Package 3 TID changed to O
• Package 5 Potable Groundwater/ASR majority changed to O
Operational Flexibility
• Package # 3 TID Expansion changed to +
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Decision on 3-4 Supply Option:
Chair Whitley explained that some of the remaining packages may not be feasible now
but might be in the future. So even if the committee eliminates an option now it could re-
visit by future staff or committee as to the practicality of that option later.
Smeenk presented additional information regarding the one and ten year drought data
which increase the supply shortage to 849 acre feet as presented at the September 8, 2010
meeting. Given that the water supply needs have increased, Smeenk asked the committee
if they were still comfortable with the additional 5% conservation goal. The committee
decided not to change the conservation goal.
The committee then reviewed the remaining four options (#1 Recycled Water, #2 TAP,
#3 TID and #5 Potable Ground Water) and determined that, not only should the four
options remain on the table, but it was important to consider hybrid combinations of
those four options.
Closing Remarks:
Rich Whitley asked the committee to think of the group norms and look over the Charter
before the next meeting. If the Committee is in agreement, the Charter could be
accepted, revised if necessary and finalized.
VI. NEXT MEETING/SUGGESTED TOPICS: November 04, 2010 preparation meeting
for Public Open House. Due to time constraint and the amount of information that was
presented to the committee, there wasn't enough time to review all of the water supply
alternative packages.
Upcoming Meetings Schedule:
November 4th: 5:00 — 6:00 p.m. Prep meeting for Open House, Siskiyou Room
November 18th: 6:00 — 9:00 p.m. Public Open House, Rich Whitley will look into
possibility of having the meeting videotaped.
December 91h: 3:00 — 6:00 p.m. Regular Monthly Meeting, Siskiyou Room
January or February 2011: Report selected supply alternatives to City Council. Based
on the election results and potential new council members starting in January, this could
potentially be pushed out to February 2011.
VII. MEETING ADJOURNED: 6:10 p.m.
Respectfully submitted blv
Brenda Barker, Administrative Assistant
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