HomeMy WebLinkAbout2015-12-09 Ashland City Recorder Position Ad Hoc Committee MinutesMinutes for the Ashland City Recorder Position ad hoc Committee
December 9, 2015
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MINUTES FOR THE ASHLAND CITY RECORDER POSITION ad hoc COMMITTEE
Wednesday, December 9, 2015
Siskiyou Room, 51 Winburn Way
1. Call to Order
Chair Stefani Seffinger called the meeting to order at 3:06 p.m. in the Siskiyou Room of the
Community Development Department, located at 51 Winburn Way.
Committee members Bryan Almquist, Pam Lucas, and Dave Kanner were present.
2. Approval of Minutes
Almquist/Lucas m/s to approve the minutes of November 4, 2015, with two modifications;
removal of the phrase, "..but the community also needs to change our form of government
too," as this is not pertinent to the discussion and with the addition of the word,
"proposed" to the sentence, "They determined that with the [proposed] job duties central
to this position it's more likely that this will become a one -person job...". Voice Vote: All
Ayes. Motion Passes.
3. Public Forum
None.
4. Request of City Recorder
Seffinger informed the group that she had a request from the City Recorder for her to be able to
give her input on the recommendations. Unfortunately, the City Recorder was unable to attend
today's meeting so Seffinger proposed that the group meet an additional time to hear her
concerns. Group agreed to do so, provided the City Recorder understands that they will not
automatically agree to change their recommendation based on her requests.
Seffinger stated that, as she understands it, the two main points of concern for the City Recorder
are to whom the position will report (Mayor and Council vs. City Administrator) and the
possibility that it will be a one -person job.
Almquist stated that, in regard to whom the position will report, the concern with having this
position report to the Mayor and Council is that the Mayor is only in the office a few hours a
week, which doesn't provide particularly good direct supervision. Kanner stated that the types of
positions who report directly to Mayor and Council should only be those who either review and
make policy recommendations to the Mayor and Council or those who provide legal advice to
the Mayor and Council.
Lucas stated that it is important to hear the City Recorder's opinion, even if the recommendation
doesn't change.
5. Review of Draft Recommendations
Seffinger asked if the group had any questions or concerns regarding the draft recommendations
as presented. Group had none, and all agreed that they were good as presented. Seffinger pointed
out that they may need to either alter or remove the sentence, "She collaborated with the ad hoc
group at the December meeting in an advisory role to develop the final recommendations." based
on the upcoming discussion with the City Recorder.
Minutes for the Ashland City Recorder Position ad hoc Committee
December 9, 2015
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6. Future Meeting Schedule
Group will meet again, at the request of the City Recorder. The meeting was tentatively set
(depending upon availability of City Recorder) for Thursday, December 17, 2015, at 3:00 p.m.
Location TBD.
7. Adjournment
Meeting adjourned at 3:25 p.m.
Respectfully submitted,
Diana Shiplet
Executive Assistant