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HomeMy WebLinkAbout2011-09-08 Public Safety Bond Committee Minutes9/16/24, 2:45 PM Public Safety Bond Committee - Public Safety Bond Committee - City of Ashland, Oregon Learn about the City's plan to construct and move the water treatment plant - Clean drinking water is an essential right Agendas and Minutes City of Ashland Public Safety Bond Committee (view All) Public Safety Bond Committee Agenda Thursday, September 08, 2011 Minutes Public Safety Bond Committee September 8, 2011 Siskiyou Room, 51 Winburn Way 8:00 a.m. Attendance Committee Members: Kenefick, Kramer, Dougherty, Modesitt, Custodio, Stebbins, Boldt, Walters, Fields, Slattery (Council Liaison) Staff: Holderness, Seltzer, Falls, Meletich Guest: Dave Straus (architect) Absent None Call to Order The meeting was called to order at 8: a.m. v Election of Chair https://old.ashland.or.us/Agendas.asp?AMID=4683&Display=Minutes 1/5 9/16/24, 2:45 PM Public Safety Bond Committee - Public Safety Bond Committee - City of Ashland, Oregon Darrell Boldt was elected chair. Clark Custodio will serve as vice -chair. Overview and Background The committee briefly reviewed the background of the project to remodel/relocate the existing Police Station. Police Station Design Overview and Costs Architect Dave Straus explained that a new police station is considered an "essential facility" and therefore, under Federal law must meet the strictest seismic design standards. Existing police stations are grandfathered in but any additions to the facility must meet the seismic design requirements. Neither the Grove nor the existing station meets the "essential facility" requirements. Based on FEMA 154 assessment methodology the existing station has a 1 in 158 probability of collapse in a design earthquake. The Grove has a 1 in 31,600 chance of collapse. Strauss explained that each design meets the National Police Standards which establishes the norm for police function and activities. And each design should serve police needs for the next 10-15 years. Existing Station The remodel of the existing station is two phases: 1) remodel the existing station and adding 3000 square feet to the rear of the existing building for offices and storage and 2) adding an additional 2000 square feet to the side phase 1 for a large space which can function as a training room, an Emergency Operation Center (EOC), a small kitchen and restrooms. This space can be completely closed off from the Police Station and be accessible to the public. Straus clarified that this option does not include the seismic retrofit for the existing station but the two additions (phase 1 and 2) would be built to "essential facility" requirements. It will be possible for the existing station to continue to function during construction without having to move people or equipment to a separate location. The overall square footage of this option is 11,397. The total cost of this option is $1.659 (phase 1 is $1.15 million and phase 2 is $510,000). Straus commented that these costs are below the architectural cost estimate provided by Architectural Cost Consultants for a police station of 11,000 square feet. Their estimates were $2.0 million for the existing station and $2.8 million for the Grove. Chief Holderness clarified that he specifically requested the architect provide bare bones designs in order to keep costs down. The Grove https://old.ashland.or.us/Agendas.asp?AMID=4683&Display=Minutes 2/5 9/16/24, 2:45 PM Public Safety Bond Committee - Public Safety Bond Committee - City of Ashland, Oregon The remodel of the Grove adds 4700 square feet for a total of 13,000. Of that, 11,400 is useable space, the remaining space will house electronics, HVAC etc. This option also includes a large room for training or other purposes and can be sealed off from the main station. The total cost of this option is $1.984 million. The additional cost is because of the need to retrofit the entire building vs. the first option which does not include retrofitting the existing space. Committee Discussion There was general discussion about building up rather than out, interest in evidence storage, questions to the Chief about floor plans etc. The committee also identified a number of questions (see below) for Mr. Straus. Answers will be sent to the committee prior to the next meeting. The committee then discussed their role in this process. Because they feel they will be the ones that will be talking about the project to the community and likely be in the role of supporting funding of the project, they feel obligated to look at the "big picture". Stebbins expressed the importance of having a police station that can withstand an earthquake and was concerned the existing station would not be retrofit under the proposed design. Fields wants to know the plan for the entire Civic Center which includes police, courts, council chambers and the Grove. He asks about space needs for the City. Kramer reminded the group that the Grove is a city -owned facility and is included in the Facilities Master Plan. Stebbins asked what it would cost to build a police station from the ground up if land were available. Boldt stressed that it is important the community know that the final Police Station is seismically sound. Staff will pull information related to the Civic Center and Grove from the approved Facilities Master Plan and send it to the committee for review prior to the next meeting. The committee asked if they were under a time crunch to complete their work. Staff replied they are not. The committee decided they may need more time to fully vet the two options and agreed to at least one additional meeting on Thursday October 20. Questions of Dave Straus If the existing station were built/remodeled as proposed how would it rate using the FEMA 154 assessment methodology? Same question for the Grove remodel. What is the cost of a brand new station built from the ground up (assuming land was available)? What is the cost per square foot for both options? https://old.ashland.or.us/Agendas.asp?AMID=4683&Display=Minutes 3/5 9/16/24, 2:45 PM Public Safety Bond Committee - Public Safety Bond Committee - City of Ashland, Oregon What is the cost estimate for each option if it is pushed out 3 to 4 years? What is the cost if just phase 2 were pushed out 3 to 4 years? What level of LEED standard is each option? Please provide detail cost breakdown of both facilities. Online City Services Email Updates Sign up to receive local important News & Events. 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