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Home My WebLink About2019-10-03 Tree_MIN TREE COMMISSION MINUTES October 3, 2019 Tree Commissioners: Parks Liaison: Chris John Mike Oxendine Peter Baughman - Cat Gould Absent Council Liaison: Russell Neff Eric Simpson Steven Jensen Staff Liaison: Aaron Anderson Not In Attendance: Asa Cates CALL TO ORDER Chair John called the meeting to order at 6:03 p.m. in the Siskiyou Room of the Community Development and Engineering Services Building located at 51 Winburn Way. APPROVAL OF MINUTES Commissioners Neff / Simpson m/s to approve the minutes of September 5, 2019. Voice Vote: All Ayes. Motion passed PUBLIC FORUM There was no one in the audience wishing to speak. LIAISON REPORTS Council Liaison Jensen was absent so no report was given. Mike Oxendine, Parks Superintendent was present to give a short presentation regarding the Arbor Day planting. Other items discussed were: Japanese Garden project is back up and running. Street tree was taken out by auto accident in front of Cripple Creek Music. Proposal of large Conifer in Plaza. Street tree plantings in front of Armory. Green Legacy project. John/Simpson M/S to direct staff to draft a letter of support for the peace tree / ginco tree to be planted at a location TBD. Voice Vote: All Ayes. Motion passed. Community Development Liaison Aaron Anderson had nothing significant to report. TYPE 1 REVIEWS POSTPONED DUE TO LACK OF REPRESENTATION STREET TREE REMOVAL PERMITS PLANNING ACTION: TREE-2019-00076 th SUBJECT PROPERTIES: 132 6 St. OWNER/APPLICANT: Willow Denon DESCRIPTION: electric wiring and causing uplift to the sidewalk. COMPREHENSIVE PLAN DESIGNATION: Multi Family Residential; ZONING: R-2; In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Community Development office at 541-488-5305 (TTY phone is 1-800-735-2900). Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1). Following a brief review of the application, Ms. Denon spoke on her behalf, expressing concern for liability due to sidewalk uplift, and conflict with overhead wires. Upon conclusion of the public hearing the TC deliberated. Chair John remarked that in a long-term perspective the tree will continue to conflict with the overhead wires. John/Neff M/S to approve TREE-2019-00076 as submitted. Voice Vote: All Ayes. Motion passed. PLANNING ACTION: TREE-2019-00079 SUBJECT PROPERTIES: 153 Oak St. OWNER/APPLICANT: Magnolia Inn View LLC DESCRIPTION: A large branches and is causing uplift to the sidewalk. COMPREHENSIVE PLAN DESIGNATION: Commercial; ZONING: C-1; Gould/Simpson m/s to approve TREE-2019-00079 with a condition of approval that the removal only be authorized if the project arborist determines that it be required to repair the sidewalk by IAW ADA standards. Voice Vote: All Ayes. Motion passed. PLANNING ACTION: TREE-2019-00081 SUBJECT PROPERTIES: 638 Fair Oaks St. OWNER: Julian Square Condominium APPLICANT: Canopy LLC DESCRIPTION: damage to irrigation boxes and causing uplift of the curb. The tree was not selected to be preserved when the condominium was developed and the submitted landscaping plan indicates that a red maple was supposed to be planted near this location. COMPREHENSIVE PLAN DESIGNATION: North Mountain Plan; ZONING: NM-MF; Gould/Simpson m/s to approve TREE-2019-00081 with a condition of approval that it be replaced with a red maple. Voice Vote: All Ayes. Motion passed. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Community Development office at 541-488-5305 (TTY phone is 1-800-735-2900). Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1). TYPE I REVIEWS PLANNING ACTION: TREE-2019-00077 SUBJECT PROPERTIES: 1090 Benson Way OWNER: Capstone Asset Mgnt Corp APPLICANT: Canopy LLC DESCRIPTION: Canopy LLC and they have submitted an arborist report. COMPREHENSIVE PLAN DESIGNATION: Employment; ZONING: E-1; Gould/Neff m/s to approve TREE-2019-00077 with a condition of approval that it be mitigated with a large stature deciduous tree. Voice Vote: All Ayes. Motion passed. PLANNING ACTION: TREE-2019-00078 SUBJECT PROPERTIES: 580 Roca St. OWNER: Normal School Board of Regents APPLICANT: Jim McNamara DESCRIPTION: A request for a Tree removal permit to remove a 22-inch DBH Pine tree that is leaning nearly 45 degrees. The tree is located near the Central Heat Plant. COMPREHENSIVE PLAN DESIGNATION: Southern Oregon University; ZONING: SO; Gould/John M/S to approve TREE-2019-00078 with the condition that they plant 2- trees. Voice Vote: All Ayes. Motion passed. DISCUSSION ITEMS The Ad Hoc Committee proposal on sidewalk tree conflict was discussed. Gould/John m/s to stream line the process of delegating approval of street tree removal by a qualified staff arborist, as required, when Public Works initiates sidewalk complaints. Good for a period of 12 months. Voice Vote: All Ayes. Motion passed. Potential Street Tree removal 328 Liberty. Tree of the Year. ADJOURNMENT Next meeting is scheduled for November 7, 2019 at 6:00pm There being no other items to discuss, the meeting adjourned at 7:16pm Respectfully submitted by Regan Trapp In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Community Development office at 541-488-5305 (TTY phone is 1-800-735-2900). Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1).