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HomeMy WebLinkAbout2019-10-02 Cost Review Ad Hoc Committee Minutes9/17/24, 3:56 PM Cost Review Ad -Hoc Committee Meeting - Cost Review Ad -Hoc Committee - City of Ashland, Oregon Learn about the City's plan to construct and move the water treatment plant - Clean drinking water is an essential right Agendas and Minutes City of Ashland Cost Review Ad -Hoc Committee (View All) Cost Review Ad -Hoc Committee Meeting Agenda Wednesday, October 02, 2019 MINUTES FOR THE COST REVIEW AD -HOC COMMITTEE WEDNESDAY, OCTOBER 2, 2019 3PM — 5PM COUNCIL CHAMBERS 1175 EAST MAIN STREET 1. CALL TO ORDER View Agenda Chair Dennis Slattery called the Ad -Hoc Committee Meeting was called to order at 3:00 PM. Members present were Roberta Stebbins, Julie Akins, Paula Hyatt, Mike Morris, Jim Bachman, Stefam Seffinger and Kelly Madding. Staff Bryn Morrison was also present. Brent 11. APPROVAL OF MINUTES: 1. Cost Review Ad -Hoc Committee Meeting September 4, 2019 2. Cost Review Ad -Hoc Committee Meeting September 18, 2019 Stebbins/Bachman moved to approve the minutes. Discussion: None. All Ayes. III. FINALIZE PRESENTATION ON HEALTH BENEFITS Madding gave a brief overview and provided the Committee with handouts on Health Care Costs (see attached). The Committee discussed: • Medical Option 1. • Current Plan. • Renewal Plan. • Health Care Cost for CIS Premiums. v https://old.ashland.or.us/Agendas.asp?AMID=7388&Display=Minutes 1/5 9/17/24, 3:56 PM Cost Review Ad -Hoc Committee Meeting - Cost Review Ad -Hoc Committee - City of Ashland, Oregon • Self-insurance. • Reserve funding. • Future Premiums. IV. FUTURE FINANCIAL PROJECTIONS FOR THE GENERAL FUND Madding explained that this item will be moved to a future meeting when the projections are complete. She suggested to invite the Budget Committee when presenting this item. Madding suggested for the Committee could discuss more regarding PERS and Health Care options or questions. Slattery announced that the next Cost Review Ad -Hoc Committee Meeting is in Council Chambers. He spoke that it will be presentations from both Ashland Fire and Rescue and Mercy Flights. Madding spoke that she would get the responses to questions from AFR and Mercy Flights and send them to the Committee. She spoke that if anyone has a follow up question to please email them to her. The Committee discussed options they would like to more information about: • PERS options and how to plan for the transition and how to communicate the transition to the citizens. • Looking at unallocated ending fund balances. • Review of all accounting policies. • New employee options. • job process reviews. • Prioritize the needs and wants for citizens. • Look into general services verses added value. • Employee time tracking. • Staff time to be involved in a Commission. • City Manager verses City Administrator. The Committee discussed the Cost Review Ad -Hoc Meeting schedule. • October 16th - AFR & Mercy Flight Presentations. • November 6th - Debrief of the presentations. V. ADJOURNMENT The Ad -Hoc Committee was adjourned at 4:50 PM. Respectfully submitted by: https://old.ashland.or.us/Agendas.asp?AMID=7388&Display=Minutes 2/5 9/17/24, 3:56 PM Cost Review Ad -Hoc Committee Meeting - Cost Review Ad -Hoc Committee - City of Ashland, Oregon City Recorder Melissa Huhtala Attest: Dennis Slattery In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Administrator's office at (541) 488-6002 (TTY phone number 1-800- 735-2900). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1). https://old.ashland.or.us/Agendas.asp?AMID=7388&Display=Minutes 3/5 9/17/24, 3:56 PM Cost Review Ad -Hoc Committee Meeting - Cost Review Ad -Hoc Committee - City of Ashland, Oregon Online City Services Email Updates Sign up to receive local important News & Events. A """ Unsubscribe Subscribe Home Water Advisory Mayor/Council Taxes Departments Codes Commissions Archived City Records Web Links https://old.ashland.or.us/Agendas.asp?AMID=7388&Display=Minutes 4/5 9/17/24, 3:56 PM Cost Review Ad -Hoc Committee Meeting - Cost Review Ad -Hoc Committee - City of Ashland, Oregon Emergency Contact Info Police & Fire, Water, Electric, Red Cross, Jackson County Health, Recology Ashland Sanitary... Let Us Know Name Phone or Email Question or Comment I'm not a robot Submit rECAr TCHA Privacy- 'Ccrrcis ©2024 City of Ashland, OR I Site Handcrafted in Ashland, Oregon by Project A https://old.ashland.or.us/Agendas.asp?AMID=7388&Display=Minutes 5/5