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HomeMy WebLinkAbout2024-075 PO 20250055 Northwest Mechanical Group LLC Purchase Order Fiscal Year2025Page:1 of: 1 THISPO NUMBER MUSTAPPEAR ON ALL INVOICES, AND SHIPPINGDOCUMENTS. B City of Ashland I ATTN:Accounts Payable Purchase L 20 E. Main L 20250055 Order# Ashland, OR 97520 Phone: 541/552-2010 T Email: payable@ashland.or.us O C/O ParksDepartment S V AdminOffice H E NORTHWEST MECHANICALGROUPLLC 340 SouthPioneer I N 1250 NW 3RD AVENUE Ashland, OR 97520 P D CANBY, OR 97013 Email: kevin.caldwell@ashland.or.us O T Phone: 541/488-5340 R O Fax: 541/488-5314 Vendor Phone NumberVendor Fax NumberRequisition NumberDeliveryReference 20250080 DateOrderedVendor NumberFreight Method/TermsDepartment/Location DateRequired 07/31/20248827ParksDepartment Item#Description/PartNoQTYUOMUnit PriceExtended Price Ice Rink Chiller Replacement 1Ashland Rotary CentennialIce Rink Chiller Replacement1.0EACH$232,132.50$232,132.50 Project Account:E-000850-300 ***************GL SUMMARY *************** 123000 - 704200$232,132.50 By:Date: AuthorizedSignature PO Total$232,132.50 Sabrina Cotta 7/29/2024 DATE (MM/DD/YYYY) CERTIFICATE OF LIABILITY INSURANCE 07/09/2024 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). CONTACT PRODUCER Adrienne Pierce , CIC, CISR NAME: FAX PHONE Brown & Brown Insurance Services, Inc.(503) 274-6511 (A/C, No): (A/C, No, Ext): E-MAIL 601 SW 2nd Avenueadrienne.pierce@bbrown.com ADDRESS: Suite 1200 INSURER(S) AFFORDING COVERAGENAIC # PortlandOR97204EMCASCO Insurance Company21407 INSURER A : INSURED SAIF Corporation36196 INSURER B : Northwest Mechanical Group LLC INSURER C : 1250 NW 3rd Ave INSURER D : INSURER E : CanbyOR97013 INSURER F : 24/25 COI COVERAGESCERTIFICATE NUMBER:REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ADDLSUBR INSRPOLICY EFFPOLICY EXP TYPE OF INSURANCELIMITS POLICY NUMBER LTR(MM/DD/YYYY)(MM/DD/YYYY) INSDWVD COMMERCIAL GENERAL LIABILITY 1,000,000 EACH OCCURRENCE$ DAMAGE TO RENTED 1,000,000 CLAIMS-MADEOCCUR$ PREMISES (Ea occurrence) 10,000 MED EXP (Any one person)$ A6X3540807/01/202407/01/20251,000,000 PERSONAL & ADV INJURY$ 2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER:GENERAL AGGREGATE$ PRO- 2,000,000 POLICYLOCPRODUCTS - COMP/OP AGG$ JECT $ OTHER: COMBINED SINGLE LIMIT AUTOMOBILE LIABILITY 1,000,000 $ (Ea accident) ANY AUTOBODILY INJURY (Per person)$ OWNEDSCHEDULED A6X3540807/01/202407/01/2025 BODILY INJURY (Per accident)$ AUTOS ONLYAUTOS HIREDNON-OWNEDPROPERTY DAMAGE $ (Per accident) AUTOS ONLYAUTOS ONLY $ UMBRELLA LIAB 3,000,000 OCCUREACH OCCURRENCE$ A EXCESS LIAB 6X3540807/01/202407/01/20253,000,000 CLAIMS-MADEAGGREGATE$ 10,000 DEDRETENTION$$ PEROTH- WORKERS COMPENSATION Oregon STATUTEER AND EMPLOYERS' LIABILITY Y / N 1,000,000 ANY PROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT$ BY N / A 75100507/01/202407/01/2025 OFFICER/MEMBER EXCLUDED? 1,000,000 (Mandatory in NH) E.L. DISEASE - EA EMPLOYEE$ If yes, describe under 1,000,000 DESCRIPTION OF OPERATIONS belowE.L. DISEASE - POLICY LIMIT$ ded: $1,000100,000 Leased/Rented Equip A6X3540807/01/202407/01/2025ded: $1,000100,000 Installation Floater DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Refer to attached blanket additional insured including primary & non-contributory language and ongoing and completed operations forms CG7578 02-19, CG7174.3 10-13, & CA7450 02-22 waiver of subrogation CG7578 02-19, CA7450 02-22, & WC000313 430B, and per project aggregate CG7429 11-98 – all apply when required by written contract. CERTIFICATE HOLDERCANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. City of Ashland 20 E Main St AUTHORIZED REPRESENTATIVE AshlandOR97520 © 1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03)The ACORD name and logo are registered marks of ACORD Additional Named Insureds Other Named Insureds CL2H Holdings LLCLimited Liability Company, Additional Named Insured CLH Properties LLCLimited Liability Company, Additional Named Insured OFAPPINF (02/2007)COPYRIGHT 2007, AMS SERVICES INC FORM #2 INVITATION TO BID-EQUIPMENT INTERMEDIATE PROCUREMENT Release date: 5/24/24 Requested by: Ashland Parks and Recreation Attn: Kevin Caldwell, Parks Superintendent Kevin.caldwell@ashland.or.us 541-552-2265 Quotes are due by (time/day/date): 10:00am (PST), June 10, 2024 th Complete delivery and installation required by: October 15, 2024 Delivery Address/Contact Name: Ashland Parks and Recreation Attn: Kevin Caldwell, Parks Superintendent 340 S Pioneer Street Ashland, OR 97520 Method of shipment: FOB Ashland Freight Prepaid Bids shall be emailed to the contact person listed above. Vendors shall submit their bid on company letterhead, late bids will not be accepted. Terms or discounts which are conditioned upon payment within a certain time will notbe considered for purposes of comparison of bids. EQUIPMENT DESCRIPTION & SPECIFICATIONS th All bidders shall attend a mandatory pre-bid conference at 11:30am on June 4, 2024 at the intersection of Nutley St and Winburn Way in Ashland, Oregon. Any bids from bidders who do not attend the mandatory pre-bid conference will not be accepted. Ashland Parks and Recreation is soliciting bids for the replacement of the self-contained, air-cooled commercial chiller for the Ashland Rotary Centennial Ice Rink. Bidders shall include costs of labor and materials for the following equipment and services in their bids: 1. New replacement chiller that meets or exceeds the specifications provided below. 2. New chiller delivery, installation and start-up including electrical and piping connections. 3. Removal and disposal of existing chiller and any unused components. 4. Crane services as required. 5. Operational programming and verification including performance testing. 6. 16-month comprehensive warranty with an option for a 36-month comprehensive warranty. 7. Maintenance and operation manuals, staff training on operation and controls. Minimum specifications for replacement chiller: 1. Suitable for direct replacement of the existing chiller. 2. 460v, 60 hertz, 3 phase electrical service 3. 125-ton cooling capacity 4. Air-cooled, self-contained unit rated for permanent outdoor installation without a roof 5. Connected technology via internet that will alert staff of maintenance or issues via a smart phone. 6. Included sound attenuation for installation in a residential location. 7. New chiller must fit in the existing secure enclosure that measures approximately 15 feet by 23 Form #2 Intermediate Procurement, Invitation to Bid/Equipment, Page 1 of 2, 5/24/2024 feet. 8. Chiller shall be suitable for winter operation in Ashland, OR between November and February with average ambient temperatures between 20 and 60 degrees Fahrenheit. 9. Efficiency requirements must meet or exceed the specifications found in this chart: Services provided by Ashland Parks and Recreation to assist with Chiller replacement: 1. Tree trimming to facilitate removal and installation with a crane. 2. Storage and transportation of chiller unit if delivered prior to installation. 3. Electrical/mechanical permits issued by the City of Ashland. 4. Assistance with traffic control and road closures as required. 5. Placing wood chips on lawn areas to facilitate equipment access as necessary. For bids to considered complete, all bidders must submit the following information: 1. Cost to remove and dispose of existing chiller. 2. Cost for new chiller installation and start-up including performance testing and electrical/mechanical connections. 3. Optional cost for 36-month comprehensive warranty. 4. Specifics of the 12-month and optional warranty. 5. Product data sheets and drawings that clearly show how the products meet the minimum specifications found in this Invitation to Bid including sound attenuation. 6. Verification of efficiency requirements. 7. Estimated delivery and start-up dates assuming a purchase order is issued on 7/1/24. For any questions or clarifications please contact Kevin Caldwell at kevin.caldwell@ashland.or.us or 541-552-2265. Method of Award: ORS 279B.070 Intermediate Procurements. (4) If a contract is awarded, the contracting agency shall award the contract to the offeror whose quote or proposal will best serve the interests of the contracting agency, taking into account price as well as considerations including, but not limited to, experience, expertise, product functionality, suitability for a particular purpose and contractor responsibility under ORS 279B.110. G:\\parks\\All Parks Users\\Capital Improvement Projects - CIP\\Chiller Replacement 2024\\Chiller ITB.doc 2 ASHLAND PARKS & RECREATION COMMISSION 340 SASHLAND,OREGON 97520 COMMISSIONERS: Rick Landt Leslie Eldridge Jim Bachman Interim Director Justin Adams 541.488.5340 Jim Lewis AshlandParksandRec.org Stefani Seffinger parksinfo@ashland.or.us To: Bidders for the Ashland Chiller Replacement From: Kevin Caldwell Parks Superintendent Date: 6/5/24 RE: Addendum #1 to the Ashland Chiller Replacement Invitation to Bid Please include this additional information in your bid for the replacement of the Ashland Rotary Centennial Ice Rink chiller: Clarification We are requesting a minimum 16-month comprehensive warranty to include labor and materials for any repairs will the new chiller. The original invitation to bid, Item #4 of information to submit mistakenly asks for specifics of the 12-month warranty, this is corrected to be a 16-month warranty. Addition We are requesting annual start-up, shutdown and winterization service to be included in the 16- month warranty. Start-up services are expected in early November and shutdown in late February. These services will be necessary for 2 seasons as part of the 16-month warranty. Appreciate your interest! Kevin Caldwell Kevin.caldwell@ashland.or.us . rd 1250 NW 3 Ave Canby, OR 97013 888-652-4444 6/10/2024 Attn: Kevin Caldwell, Parks Superintendent Ashland Parks and Recreation 340 S. Pioneer St. Ashland, Oregon 97520 NW Mechanical Group, LLC. Is proud to submit this bid for the replacement of the self-contained, air-cooled commercial chiller for the Ashland Rotary Centennial Ice Rink. Per my conversations with you, I do feel that this is the BEST option for you and your rink. The quoted chiller is an ‘apples to apples’ unit in terms of sizing and is a direct replacement. The lead time on this unit is 26 weeks. This project would be handled by my Medford team: NW Mechanical Group 1236 Disk Drive #H Medford, Oregon 97501 The Scope of Work for this project is attached. Below is our bid: Replacement Chiller - TRANE - 130-ton RTAF air-cooled screw chiller* $202,500.00 Labor $9,450.00 Crane $8,662.50 Electrical $2,250.00 Permitting and Road Closure $2,000.00 Truck Rental / Disposal $3,700.00 Base Charge $55.00 Fuel Surcharge $15.00 Optional Preventative Maintenance/Warranty (3 Years) $3,500.00 $232,132.50 *This unit has a 12-month standard parts and labor warranty with official Trane Start up which is included in this bid. Refrigeration | HVAC | Design & Installation | 24 HR Service NORTHMG928MC www.nwmechanicalgroup.com rd 1250 NW 3 Ave Canby, OR 97013 888-652-4444 Preparation o Clear the area around the chiller. o Arrange for the delivery and staging of the new chiller. o Ensure all necessary permits and safety measures are in place. Removal of Old Chiller Electrical and Mechanical Disconnection o Safely disconnect all electrical connections. o Disconnect piping and other mechanical connections. o Recover refrigerant according to environmental regulations. Physical Removal o Use cranes or other lifting equipment to remove the old chiller. o Transport the old chiller out of the site. Installation of New Chiller Positioning the New Chiller o Use cranes or lifting equipment to place the new chiller in position. o Ensure the chiller is properly aligned and secured. Mechanical Connections o Connect piping for water and refrigerant. o Electrical Connections o Connect the electrical supply. o Integrate control systems and ensure all connections are secure. System Integration and Testing Initial Testing o Check for leaks in mechanical connections. o Ensure electrical systems are functioning correctly. Operational Testing o Start the chiller and monitor its performance. o Adjust settings and calibrate controls as needed. Final Testing and Commissioning o Perform a thorough system check to ensure proper operation. o Verify the chiller is providing the necessary cooling for the ice rink. o Documentation and Handover Documentation o Document all work performed, including any adjustments or issues encountered. o Provide a detailed report to the facility management. Handover o o Ensure all manuals and documentation are provided. Refrigeration | HVAC | Design & Installation | 24 HR Service WA: NORTHMG928MC www.nwmechanicalgroup.com Job Name: Ashland Rotary Centennial IceUnit Tag: RTAF-1 Rink Replacement Chi Prepared For:Quantity: 1 Unit Overview Chiller ModelRTAF air-cooled screw chiller Unit Nominal Tonnage130 nominal tons Unit efficiencyHigh efficiency Refrigeration Capacity110.5 tons Cooling Efficiency16.65 EER (Btu/W-h) IPLV.IP16.03 EER (Btu/W-h) Unit Voltage460.V/60.Hz/3 phase Refrigerant TypeRefrigerant charge R-513A Agency ListingUL listed Pressure Vessel CodeASME pressure vessel code ASHRAE 90.1 - all versions up to ASHRAE 90.1 Compliance 2016 RTAF130EUAHHXUA1P24X1NXN Model Number CCV1CAPBA*XAXXA**X* Evaporator Information Evaporator Application Low temp processing cooling Fluid TemperaturesFlow RateConstruction Features Evaporator Leaving27.00 FDesign Flow274.6 gpmConfiguration2 pass evaporator Evaporator Entering37.00 FMin Flow187.4 gpm Fouling Factor Fluid PropertiesFluid Pressure Drop 0.000100 hr-sq ft-deg F/ Btu Fluid TypePropylene GlycolDesign PD9.58 ft H2O Fluid Concentration20.00 %Min PD4.26 ft H2O Freeze Point19.16 F Condenser Information Unit ApplicationStandard ambientLong Life AlloyFan TypeVariable speed fans Condenser Coil Option Aluminum Coil Ambient Air Temp.20.0 FNumber of Fans10 Auxiliary ItemsOil cooler Unit Electrical UnitRLA Unit Voltage460.V/60.Hz/3 phaseCondenser Fan RLA (each)2.50 A Frequency60 hertzRLA/AFD input - Compressor 1A98.00 A Compressor StarterVariable speed compressorsRLA/AFD input - Compressor 2A98.00 A Total Power79.66 kW MCA Compressor Power78.08 kW Single Point Power MCA251 A Fan Power0.7800 kW MOP Incoming Power Line Conn. TypeSingle point unit power Single Point Power MOP300 A Power Line Conn. TypeCircuit breaker Short Circuit Current OptionDefault amp rating Short Circuit Current Rating10000 A Physical Information DimensionsWeightsRefrigerant ChargeOil Charge Length230 inOperating Weight8203 lbCircuit 186.6 lb1.56 gal Width87 inShipping Weight8071 lbCircuit 284.9 lb1.56 gal Height94 in 2024/05/28 21:02:29Page1 of 18 Job Name: Ashland Rotary Centennial IceUnit Tag: RTAF-1 Rink Replacement Chi Prepared For:Quantity: 1 Unit Acoustics A-WeightedSound PowerSound Pressure*Unit Sound Package 100%100 dBA72 dBAStandard noise 75%93 dBA66 dBA 50%92 dBA64 dBA 25%89 dBA61 dBA Note: In Accordance with AHRI 370*Note: at 30 feet in free field Warranty Standard Warranty Information for LEED Projects Refrigerant (R-513A) - ckt 186.6 lbASHRAE 90.1 - all versions up to 2016 Refrigerant (R-513A) - ckt 284.9 lbThis product meets the minimum efficiency requirements of ASHRAE Standard 90.1 and CANS/CSA C743 for all versions (which are based on Rated Capacity (AHRI)122.3 tons AHRI standard rating conditions) and, therefore, also meets the LEED "Minimum Energy Performance" prerequisite in the Energy and Rated Efficiency (AHRI)10.18 EER (Btu/W-h) Atmosphere section. IPLV16.03 EER (Btu/W-h) The LEED Green Building Rating System™, developed by the U.S. Green Refrigeration Capacity110.5 tons Building Council, provides indepenent, third-party verification that a building project meets green building and performance measures. Cooling Efficiency16.65 EER (Btu/W-h) Compress Power78.08 kW Fan Motor Power0.7800 kW Outside the scope of AHRI Air-Cooled Water-Chilling Packages Certification Program or not optionally certified, but is rated in accordance with AHRI Standard 550/590 (I-P) and AHRI Standard 551/591 (SI). Trane Select Assist 283 Version Number: Data Generation Date:05/28/2024 2024/05/28 21:02:29Page2 of 18 Job Name: Ashland Rotary Centennial IceUnit Tag: RTAF-1 Rink Replacement Chi Prepared For:Quantity: 1 2024/05/28 21:02:29Page3 of 18 Job Name: Ashland Rotary Centennial IceUnit Tag: RTAF-1 Rink Replacement Chi Prepared For:Quantity: 1 2024/05/28 21:02:29Page4 of 18 Job Name: Ashland Rotary Centennial IceUnit Tag: RTAF-1 Rink Replacement Chi Prepared For:Quantity: 1 2024/05/28 21:02:29Page5 of 18 Job Name: Ashland Rotary Centennial IceUnit Tag: RTAF-1 Rink Replacement Chi Prepared For:Quantity: 1 2024/05/28 21:02:29Page6 of 18 Job Name: Ashland Rotary Centennial IceUnit Tag: RTAF-1 Rink Replacement Chi Prepared For:Quantity: 1 2024/05/28 21:02:29Page7 of 18 Job Name: Ashland Rotary Centennial IceUnit Tag: RTAF-1 Rink Replacement Chi Prepared For:Quantity: 1 2024/05/28 21:02:29Page8 of 18 Job Name: Ashland Rotary Centennial IceUnit Tag: RTAF-1 Rink Replacement Chi Prepared For:Quantity: 1 2024/05/28 21:02:29Page9 of 18 Job Name: Ashland Rotary Centennial IceUnit Tag: RTAF-1 Rink Replacement Chi Prepared For:Quantity: 1 2024/05/28 21:02:29Page10 of 18 Job Name: Ashland Rotary Centennial IceUnit Tag: RTAF-1 Rink Replacement Chi Prepared For:Quantity: 1 2024/05/28 21:02:29Page11 of 18 Job Name: Ashland Rotary Centennial IceUnit Tag: RTAF-1 Rink Replacement Chi Prepared For:Quantity: 1 2024/05/28 21:02:29Page12 of 18 Job Name: Ashland Rotary Centennial IceUnit Tag: RTAF-1 Rink Replacement Chi Prepared For:Quantity: 1 2024/05/28 21:02:29Page13 of 18 Job Name: Ashland Rotary Centennial IceUnit Tag: RTAF-1 Rink Replacement Chi Prepared For:Quantity: 1 2024/05/28 21:02:29Page14 of 18 Job Name: Ashland Rotary Centennial IceUnit Tag: RTAF-1 Rink Replacement Chi Prepared For:Quantity: 1 Foundation Provide rigid, non-warping mounting pads or a concrete foundation of sufficient strength and mass to support the applicable operating weight (i.e. including completed piping, and full operating charges of refrigerant, oil and water). The expectation of Trane equipment is that piping is fully supported by an independent structure/system, without being connected to the waterbox. Once in place, the unit must be level within 1/2" across the length and width of the unit. The Trane Company is not responsible for equipment problems resulting from an improperly designed or constructed foundation. Center of Gravity Different unit configurations and options may cause a variation in the center of gravity from what is listed in the submittal. Refer to the Installation, Operating and Maintenance manual for specific lifting instructions. General Units are leak and pressure tested at 385 psig (2655 kPa) high side, 220 psig (1517 kPa) low side, then evacuated and charged. Unit panels, structural elements and control boxes are constructed of galvanized steel and mounted on a bolted galvanized steel base. Unit panels, control boxes and the structural base are finished with a baked on powder paint. Anytime water only is present in the evaporator, the Trane Symbio(TM) 800 controller must have flow control of the chilled water system. Flow control can be done either directly or through an input to a building automation system to conduct an action resulting in minimum flow through the chiller evaporator barrel to avoid potentially catastrophic damage to the evaporator due to freezing. If the system has sufficient glycol to protect down to the lowest expected ambient, flow control is optional. A control power transformer shall be factory-installed and factory-wired to provide unit control power. Chiller is built and certified to UL2014 US and Canadian safety standard. Power Requirements Unit is provided with single-point electrical unit power connection. Standard power connection includes main three phase power to the compressors, condenser fans and control power transformer. Note: A separate field supplied low voltage power source is required to power the evaporator freeze protection. Note: An additional separate field supplied low voltage power source is required to power the Convenience Outlet. Note: An additional separate field supplied low voltage power source is required to power the Programmable Relays Note: An additional separate field supplied low voltage power source is required to power the Programmable Relays. Note: An additional separate field supplied low voltage power source is required to power the Convenience Outlet. Factory Refrigerant Charge (R-513A) Packaged units ship with a full operating charge of oil and R-513A refrigerant. 2024/05/28 21:02:29Page15 of 18 Job Name: Ashland Rotary Centennial IceUnit Tag: RTAF-1 Rink Replacement Chi Prepared For:Quantity: 1 Evaporator The evaporator is a tube-in-shell heat exchanger design with internally and externally finned copper tubes roller expanded into the tube sheets. All tubes can be individually replaced. The evaporator is designed, tested and stamped in accordance with ASME Pressure Vessel Code Section VIII for a refrigerant side working pressure of 200 psig (1379 kPa). The evaporator is designed for a water side working pressure of 150 psig (1034 kPa). Each shell includes a vent, a drain, and fittings for temperature control sensors. Evaporator water connections are grooved pipe. Heaters, with thermostat, are provided to help protect the evaporator from freezing at ambient temperatures down to -20 F (-29 C), depending on application. Note: A separate field supplied low voltage power source is required to power the evaporator freeze protection. Evaporator is insulated with UV resistant 0.75 inch Armaflex II or equal insulation (K=0.28). Insulation also covers the liquid and suction line and evaporator heads. Evaporator will be configured with a 2 pass arrangement. Operating Temperature Unit controls are factory set to handle unit operation in low temperature evaporator, less than 40.0 F. Pressure Vessel Code Chiller complies with ASME Pressure Vessel Code Section VIII. ASME nameplates are attached to applicable pressure vessels, including oil separators. Condenser and Fans Air-cooled microchannel condenser coils use all Long Life Alloy aluminum brazed fin construction. The condenser coil will have an integral subcooling circuit. The maximum allowable working pressure of the condenser is 350 psig. Condensers are factory proof and leak tested at 525 psig. Coils can be cleaned with high pressure water. Direct-drive, vertical-discharge condenser fans are used. The condenser fan motors are permanent magnet motors with integrated drive to provide variable speed fan control for all fans. Units are equipped with EC condenser fan motors with permanently lubricated ball bearings and internal overload and over-current protection. Fans are insulation IP54 compliant. Standard Ambient Operation Standard ambient units will start and operate between 14ºF to 115ºF (-10ºC to 46ºC) ambient temperatures. Oil Cooler Unit has an oil cooler incorporated into the chiller oil circuit to provide reliable operation with low design evaporator temperatures. Standard Noise Sound Package Unit will be built with low noise condenser fans. Compressor and Lube Oil System The rotary screw compressor is semi-hermetic, direct drive with capacity control via an adaptive frequency drive, rolling element bearings, differential refrigerant pressure oil pump and oil heater. The motor is a suction gas cooled, hermetically sealed two pole squirrel cage induction motor. Oil separation is provided to separate oil and refrigerant prior to entrance into condenser to preserve the integrity of heat transfer in the condenser. Oil filtration is provided internal to the compressor. Check valves in the compressor discharge and lube oil system are also provided. 2024/05/28 21:02:29Page16 of 18 Job Name: Ashland Rotary Centennial IceUnit Tag: RTAF-1 Rink Replacement Chi Prepared For:Quantity: 1 Refrigeration Circuits Each unit has two refrigerant circuits, with one or two rotary screw compressors per circuit. Each refrigerant circuit includes a compressor suction and discharge service valve, liquid line shutoff valve, removable core filter, liquid line sight glass with moisture indicator, charging port and an electronic expansion valve. Fully modulating compressors and electronic expansion valves provide variable capacity modulation over the entire operating range. Adaptive Frequency Drive Compressor Starter Trane's Adaptive Frequency Drive (AFD) technology is specifically designed for Trane air-cooled chillers. The AFD incorporates the Trane communication protocol enabling seamless integration with the unit controller. The AFD data such as drive status, temperature modes, and diagnostic information are accessible to the unit controller and through the Tracer TU service tool. The AFD contains technology that enables operation on various power systems including alternative energy sources. AFD will protect itself and the compressor motor from over current, low or high line voltage, phase loss, incoming phase imbalance, and over temperature due to loss of panel ventilation. The AFD incorporates improved serviceability and troubleshooting tools. All AFD control circuits are powered with class 2 low voltage. Drive Cooling The drive is air-cooled with a ventilation fan in the panel. Unit Controls All unit controls are housed in an outdoor rated weather tight enclosure per UL2014 with removable plates to allow for customer connection of power wiring and remote interlocks. All controls, including sensors, are factory mounted and tested prior to shipment. Microcomputer controls provide all control functions including startup and shut down, leaving chilled water temperature control, evaporator flow proving, compressor staging and speed control, electronic expansion valve modulation, condenser fan sequencing and speed control, anti-recycle logic, automatic lead/lag compressor starting, load limiting and chilled water pump control. The UC-800 unit control module with Rapid Restart (TM), utilizing Adaptive Control (TM) microprocessor, automatically takes action to avoid unit shutdown due to abnormal operating conditions associated with low refrigerant pressure, high condensing pressure and motor current overload. Should the abnormal operating condition continue until a protective limit is violated, the unitl will be shut down. Unit protective functions of the UC-800 include: low evaporator refrigerant pressure, high condenser refrigerant pressure, low oil flow, critical sensor or detection circuit faults, current overload, high compressor discharge temperature, communications lost between modules, electrical distribution faults, phase loss, phase imbalance, phase reversal, external and emergency stop, momentary power loss, under/over voltage, and loss of evaporator water flow. Unit Display A full color TD-7 AdaptiView touch screen display indicates all important unit and circuit parameters, in logical groupings on various screens. The parameters including chilled water set point, leaving chilled water temperature, demand limit set point, evaporator and condenser refrigerant temperatures and pressures, compressor and fan speeds, and all pertinent electrical information. The display also provides on screen trending graphs of predefined parameters as well as customizable trend graphs based on user defined parameters from a list of all available parameters. The display also provides indication of the chiller and circuits top level operating modes with detailed sub-mode reports available with a single key press, as well as diagnostics annunciation and date and time stamped diagnostic history. The standard color display is fully outdoor rated, and can be viewed in full daylight without opening any control panel doors. The display is outdoor capable including an UV resistant touchscreen with an operating range between -40.0ºF to 158.2ºF operating temperature. 2024/05/28 21:02:29Page17 of 18 Job Name: Ashland Rotary Centennial IceUnit Tag: RTAF-1 Rink Replacement Chi Prepared For:Quantity: 1 Chilled Water Reset This provides the control logic and factory installed sensors to reset leaving chilled water temperature. The set point can be reset based on ambient temperature or return evaporator water temperature. Factory Mounted Flow Proving The factory installed evaporator water flow switch is provided with the control logic and relays to turn the chilled water flow on and off as the chiller requires for operation and protection. The flow switch installed on this chiller is designed for use with glycol in the evaporator with a set point of 15 cm/s. Circuit Breaker A molded case circuit breaker (UL approved) is available. The circuit breaker can also be used to disconnect the chiller from main power with a through the door handle and comes wired from the factory with terminal block power connections. The external operator handle is lockable. Short Circuit Current Rating (SCCR) A short circuit current rating offers a measure of safety for what the starter panel enclosure is able to withstand in the event of an explosion caused by a short circuit. BACnet (BCI-C) Communication Interface Bacnet interface allows the user to easily interface with using BACnet MS/TP via a single twisted-pair wiring to a factory-installed and tested communication board. Control Inputs Building Automation System Communication Interface permits remote leaving evaporator temperature set point and remote current limit set point by accepting a 4-20 mA or 2-10 Vdc analog signal. Control Outputs Relay board and percent capacity output will be provided to notify a Building Automation System of certain events or states of the chiller. Note: An additional field supplied power connection must be provided to power the programmable relays. Convenience Outlet Provides a 15 amp, 115 volt (60 Hz) convenience outlet on the unit. Note: An additional field supplied power connection must be provided to power the convenience outlet. Containerization Shipping Package Pull Rings are bolted to each side of the formed sheet metal unit base rail in order to pull the unit out of the shipping container once it reaches its destination. 2024/05/28 21:02:29Page18 of 18 OXNH!bhsffe!up!xbjwf!uijt!sfrvjsfnfou!8026035!LD Page 1 of 6 June 10, 2024 Quote #: 24GS147 City of Ashland Ashland Parks and Recreation 340S Pioneer St Ashland, OR 97520 Subject:Replace chiller for seasonal ice rink DearMr.Kevin Caldwell, PermaCold Engineering appreciates the opportunity to compile the following proposal to design, plan, furnish, deliver& start up a replacement chiller for the ice rink. The selection was based upon size availability and least intrusive installation. Detail scope of the chiller selection and project for replacement includes all stated requirementsas conveyed via Form #2 dated May 24, 2024 and Addendum #1 dated June 5, 2024: 1.Replacement chiller that meetsfull load and part load requirements 2.Delivery, installation and start-up a.Including electrical and immediate pipe connections 3.Removal and disposal if existing chiller and debris 4.Crane/Lift services 5.Operational programming to be set for on/off operationand performance testing 6.16 month warranty (for seasonto end of season) 7.Maintenance and operation manuals, staff training on operation and controls \] Example of Trane Chiller Not to actual size/build 971) 322-9913--8322 Email: gary.schwalb@permacold.com www.permacold.com Page 2 of 6 June 10, 2024 Quote #: 24GS147 Requirements met: Closest direct replacement of existing unit 460v/3ph/60hz 125-ton+cooling capacity Air-cooled, self-containedunitrated for permanent outdoor use without roof Roof over this unit will void the warranty Recommend clearing tree branches and limbs over unit due to debris Addedcontrols for remote viewing/alerts rd Monthly subscription requiredvia3party company Sound dampening materials included and installed Elastomericvibration eliminators, insulated pipingrepair Dimensions approximately 8wide by 23long, operating weight 8,203 lbs Current allowed spacewill work which includes servicearea Suited for all outdoor conditions High efficiencychiller, meetsall regulatory codes as of June 10, 2024 Manufacturer provided/included specifications: RTAF air-cooled screw chiller Factory assisted start-up 130 nominal tons 460V/60Hz/3 phase High efficiency UL listed to US and Canadian safety std ASME pressure vessel code Refrigerant charge R-513A AHRI certified MTO 115-270T (Max Qty 2) Circuit Breaker Low temperature processing cooling 2 pass evaporator Factory installed flow switch fluid other than water -15 cm/s Factory insulation-0.75 inch Standard ambient Long Life Alloy Aluminum Coil Variable speed fans Oil cooler 971) 322-9913--8322 Email: gary.schwalb@permacold.com www.permacold.com Page 3 of 6 June 10, 2024 Quote #: 24GS147 Variable speed compressors Single point unit power connection Circuit breaker 15A -115V convenience outlet BACnet interface The following proposal is based on the general information we discussedwhile we performed a site visit. Prior to any equipment order, approval will be needed as well as equipment submittals signed. Thank you, Gary SchwalbZak Muenster Gary SchwalbZak Muenster Senior Sales EngineerService Sales PermaCold Engineering, Inc.PermaCold Engineering, Inc. Inclusions Fleet fees Rental crane/lifts Mobilize to job site Permits (mechanical) Start-up of the system Parts& equipment freight All expendables and material for soldering Engineering time to design systemand its installation Design time to create drawings based on the system Labor to install piping, insulation as required All refrigeration materials, piping, insulation as required valves, equipment, etc. 971) 322-9913--8322 Email: gary.schwalb@permacold.com www.permacold.com Page 4 of 6 June 10, 2024 Quote #: 24GS147 TOTAL INVESTMENT ......................................................................$336,322.00 Options for seasonal start-up One man day including travel/fleet fees for seasonal start up or shutdown $2,000 Services include reviewing unit, performing light maintenance, checking pressures of system and glycol circuit, and recommending any outstanding or required repairs. Exclusions Bonding Fire watch Spare parts Propylene glycol Sanitary facilities Overtime labor premium Builders work in general Equipment housekeeping pads Site Required Safety Training labor PSM drawings, training, or modifications Temporary heat or utilities during construction Building repairs, modifications, doors, access to area Special system testing that may be required by State or Local Authorities Seismic or structural engineering and supports for connection points of the PermaCold installed equipment and piping to building structure Delivery Equipment is estimated at 30weeksfor this chiller. 971) 322-9913--8322 Email: gary.schwalb@permacold.com www.permacold.com Page 5 of 6 June 10, 2024 Quote #: 24GS147 Schedule It is estimated 15 man days to complete the above-mentionedscope of work. Engineering will be 2.21% of the labor cost.The overall projected time to complete the installation and startup of the new equipment is 7 businessdays total. Estimated at 2 techniciansfor 7.5 days. Payment Terms All pricing is an estimation and final cost will be lump sum. 50% down payment with progress payments. Cancellation charges may apply Clarifications PermaCold Engineering, Inc. is neither responsible for delays out of our control, nor any costs associated with such delays. Prices quoted are firm for fifteen(15) days from the date at the top of each page, and the work must be performed within 180 days of approval. We appreciate you giving us the opportunity to be considered as your refrigeration contractorfor this project. If you have any questions or concerns regarding this proposal, please contact us to discuss as we would be happy to clarify or elaborate on anything in this proposal. Market Notice: Due to the current pricing increases in the U.S. metal and plastic industries, our price for the pipe, steel, other metal and products for this project are good per the date of this proposal. We reserve the right to review our cost of the above materials prior to acceptance of this proposal. Additionally, we must reserve the right to purchase and bill the major material requirements for the project immediately upon receipt of the contract. Material storage arrangements would also need to be made. 971) 322-9913--8322 Email: gary.schwalb@permacold.com www.permacold.com Page 6 of 6 June 10, 2024 Quote #: 24GS147 Signature Section CUSTOMER ACCEPTANCEPERMACOLD ENGINEERING, INC.® Accepted by: ________________________Accepted by: ________________________ ƭźŭƓ ƭźŭƓ Name: ____________________________Name:____________________________ ƦƩźƓƷƦƩźƓƷ Title:_____________________________Title: _____________________________ Date:_____________________________Date: _____________________________ *** This proposal, if accepted by signature above, will serve as the contract for the work. Please sign your acceptance below and return a copy to us. A copy signed by an officer of our company will be returned to you for your files.** 971) 322-9913--8322 Email: gary.schwalb@permacold.com www.permacold.com