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Home My WebLink AboutA_868_PA-T1-2024-00243Y OF ASHLAND September 23, 2024 Notice of Final Decision On September, the Community Development Director approved the request for the following: Planning Action: PA -T1-2024-00243 Subject Property: 868 A Street Applicant: Jordan Saturen for Linda Millemann & Harriet & Steven Saturen Revocable Living Trust Description: A request for Conditional Use Permit approval to operate a two -unit commercial hotel / motel in an existing single-family structure with one manager living on site. The property is in the E-1 zoning district. COMPREHENSIVE PLAN DESIGNATION: Employment; ZONING: E-1; MAP: 391E09AA; TAX LOT: 6800 The Community Development Director's decision becomes final and is effective on the 12th day after the Notice of Final Decision is mailed. Approval is valid for a period of 18 months and all conditions of approval identified on the attached Findings are required to be met prior to project completion. The application, all associated documents and evidence submitted, and the applicable criteria are available for review at the Ashland Community Development Department, located at 51 Winburn Way. Copies of file documents can be requested and are charged based on the City of Ashland copy fee schedule. Prior to the final decision date, anyone who was mailed this Notice of Final Decision may request a reconsideration of the action as set forth in the Ashland Land Use Ordinance (ALUO) 18.5.1.050(F) and/or file an appeal to the Ashland Planning Commission as provided in ALUO 18.5.1.050(G). The ALUO sections covering reconsideration and appeal procedures are attached. The appeal may not be made directly to the Oregon Land Use Board of Appeals. If you have any questions regarding this decision, please contact Veronica Allen in the Community Development Department at (541) 488-5305. cc: Parties of record and property owners within 200 ft COMMUNITY DEVELOPMENT DEPARTMENT St Winburn Way Tel: 541.488.5305 Ashland, Oregon 97520 Fax: 541,552,2050 ashland.or.gs TTY: 800.735.2900 ASHLAND PLANNING DEPARTMENT FINDINGS & ORDERS PLANNING ACTION: PA -T1-2024-00243 SUBJECT PROPERTY: 868 A Street OWNER/APPLICANT: Jordan Saturen for Linda. Millemann & Harriet & Steven Saturen Revocable Living Trust DESCRIPTION: A request for Conditional Use Permit approval to operate a two -unit commercial hotel / motel in an existing single-family structure with one manager living on site. The property is in the E-1 zoning district. COMPREHENSIVE PLAN DESIGNATION: Employment; ZONING: E-1; MAP: 391E09AA; TAX LOT: 6800 SUBMITTAL DATE: July 24, 2024 DEEMED COMPLETE DATE: August 26, 2024 STAFF APPROVAL DATE: September 20, 2024 DEADLINE TO APPEAL (4:30 p.m.): October 7, 2024 FINAL DECISION DATE: October 8, 2024 APPROVAL EXPIRATION DATE: April 8, 2026 DECISION The proposal is to operate a 2 -unit Hotel/Motel in which the property owner/manager will reside in one unit and the hotel/motel will be in the other unit. There is currently a single-family structure and a second residential unit on this property that will serve as the two hotel/motel units which requires a conditional use permit (CUP) Subject Property The subject property is 0.15 acres in area and is zoned Employment (E-1). The surrounding zoning along A Street is also E-1 with Railroad Park across the street, zoning to the south is R-2, and to the East is R-2 and R-3. The street frontage is fully improved with curbs, gutters, and sidewalks along the subject property. The main building was constructed in 1906 as a single-family residence prior to the Employment zoning, and is designated the "Herbig, Thomas & M L House," a Historic Contributing resource within the Ashland Railroad Addition Historic District. The detached residential unit at the rear of the property was originally constructed as a garage before being converted in 1991 via a CUP (PA -91-123) and later expanded in 2016 via Site Design Review and a CUP (PA -2015-00203) to add a second story, which was followed up with a building permit (BD -2016-00895). The residential use in the Employment zone is a legal use, however, the existing setbacks of the structure and percentage of residential use on the first floor are considered legal non -conforming in nature. The regulation for the amount or percentage of residential uses in the E-1 zone were not adopted until October 20, 1992. Previous to the expansion of the cottage unit, the property was used for residence and a hair salon, and a one -unit hotel/motel which then expanded to a two and then three -unit hotel/motel, utilizing the then garage space during the summer via PA's 94- 034, 96-044, and 98-065. PA -TI -2024-00243 868 A SUVA VA Page 1 Conditional Use Permit The existing single-family residence and cottage are proposed to be converted into a two -unit hotel/motel setup. This is a conditional use within the E-1 zone. Ashland no longer has any minimum off-street parking mandates. However, any voluntarily provided parking is still subject to the parking standards of the ALUO. There are currently two existing parking spaces on site with no proposed modifications. Detail Site Review The proposal of converting the existing residence and cottage into 2 Hotel/Motel units will not have a greater impact in terms of noise or traffic generation. This property is located within the Detailed Site Review Overlay. In the E-1 zone, the floor to area ratio (FAR) is 0.50 when in the Detailed Site Review Overlay. As an example, the lot size is approximately 6,534 square feet, and a 50 percent floor to area ratio would be approximately 3,267 square feet of retail use. General Retail Commercial use typically generates approximately 4.80 PM peak hour trips per 1,000 square feet. 3.3 x 4.80 = approximately 15.84 peak hour trips for retail commercial development at 50 percent floor to area ratio {FAR). Hotel/Motel use typically generates approximately 0.74 PM peak hour per trips per room. A two -room hotel would equate to 0.74 trips/room x 2 room = 1.48 trips. On that basis, the proposed use will generate less traffic than the target use (general retail commercial) developed at a 50% FAR. Hotel/Motel trip generation is well below the amount generated by the target use of the zone at a 0.50 FAR. Impacts in terms of architectural compatibility, air quality, light and glare will be unchanged as no physical changes to the exterior of the building are being made. There are several other commercial uses in the immediate area, with more commercial uses further down A Street, and a park across the street from the site. As such, there will be no additional impact on the surrounding. The application complies with all of the applicable provisions of the E-1 zoning district. The property is currently served by adequate City facilities for water, sewer, storm drainage, electricity, sidewalks and streets. Existing landscaping is plentiful and has been maintained, and improved pathing in place. No trees are proposed to be removed, and no physical changes to the development on site are proposed. The approval criteria for a Conditional Use Permit are in AMC 18.5.4.050.A as follows. A Conditional Use Permit shall be granted if the approval authority finds that the application meets all of the following criteria, or can be made to conform through the imposition of conditions. 1. That the use would be in conformance with all standards within the zoning district in which the use is proposed to be located, and in conformance with relevant Comprehensive plan policies that are not implemented by any City, State, or Federal law or program. 2. That adequate capacity of City facilities for water, sewer, electricity, urban storm drainage, paved access to and throughout the development, and adequate transportation can and will be provided to the subject property. 3. That the conditional use will have no greater adverse material effect on the livability of the impact area when compared to the development of the subject lot with the target use of the zone, pursuant PA -TI -2024-00243 868 A St / VA Page 2 with subsection 18.5.4.050.A.5, below. When evaluating the effect of the proposed use on the impact area, the following factors of livability of the impact area shall be considered in relation to the target use of the zone. a. Similarity in scale, bulk, and coverage. b. Generation of traffic and effects on surrounding streets. Increases in pedestrian, bicycle, and mass transit use are considered beneficial regardless of capacity of facilities. c. Architectural compatibility with the impact area. d. Air quality, including the generation of dust, odors, or other environmental pollutants. e. Generation of noise, light, and glare. f. The development of adjacent properties as envisioned in the Comprehensive Plan. g. Other factors found to be relevant by the approval authority for review of the proposed use. 4. A conditional use permit shall not allow a use that is prohibited or one that is not permitted pursuant to this ordinance. 5. For the purposes of reviewing conditional use permit applications for conformity with the approval criteria of this subsection, the target uses of each zone are as follows * * * d. C-1. The general retail commercial uses listed in chapter 18.2.2 Base Zones and Allowed Uses, developed at an intensity of 0.35 floor to area ratio, complying with all ordinance requirements; and within the Detailed Site Review overlay, at an intensity of 0.50 floor to area ratio, complying with all ordinance requirements. Public Comments Three public comments were received during the public notice comment period. Concerns included loss of privacy and parking, increased commercial traffic, overcrowded parking, safety issues with traffic, loss of historical characteristics, and loss of walkable, family -friendly neighborhoods. Comments were forwarded to both property owners for a chance to reply to comments. No physical changes are proposed to the site or to the structure for the use of motel/hotel, therefore, no historic review is required, and no impacts are expected to historical characteristics of the neighborhood. The property is zoned E- I which with a Conditional Use Permit (CUP) would allow for the same or similar commercial uses as in the C-1 or C- I -D zones, such as grocery store, retail store, restaurant, hotel, etc. Recent state legislation changes and local adoption of Ordinance 3229 have removed the minimum requirement for parking spaces. As such, the applicant is not required to provide parking and has indicated that they will utilize an existing reserved space for guest parking along the alley at the rear of the property to mitigate the impact to the neighborhood. The applicants have responded to the concerns of the neighbors, stating that they also wish to keep the family, owner -occupied houses as neighbors and plan to have at least one property owner living on site, with possible future plans to move another of the owners into the house as well. Applicants also stated that in the years that they have lived on site, there has never been an issue with parking, either in the existing dedicated spot along the alley, or along the street, even during parties. The applicants further go on to explain that traffic should actually be less than that of a full-time dedicated family since they will PA -Tl -2024-00243 868 A SOVA VA Page 3 not have 100% occupancy 100% of the time, and due to the size of the space, will only be able to rent out to one family at a time, further lessening the traffic impact. The hotel/motel will have an on-site manager, with additional owners living nearby in the area who can also respond to concerns and emergencies as needed. In staff s assessment, the application with the attached conditions complies with applicable ordinances and meets all required criteria. Therefore, Planning Action #PA -T 1 -2024 -0 0243 is approved with the following conditions. Further, if any one or more of the following conditions are found to be invalid for any reason whatsoever, then Planning Action # PA -Tl -2024-00243 is denied. The following are the conditions, and they are attached to the approval: 1. That all proposals of the applicant be conditions of approval unless otherwise modified here. 2. That a sign permit shall be obtained prior to installation of any new signage. Signage shall meet the requirements of Chapter 18.4.7 and shall meet the requirements of 18.2.4.040 if located in a vision clearance area. 3. That the property owners shall obtain and maintain a city business license and register for and pay all transient occupancy tax as required in AMC 4.24 and AMC 6.04 prior to operation of the accessory travelers' accommodation. 3) That the hotel/motel shall meet all applicable building, fire, and related safety codes at all times, and shall be inspected by the City of Ashland Fire Department before commencing operations and periodically thereafter pursuant to AMC 15.28. 4. That any changes to the exterior of the buildings, additions, or new structures, or changes to the site layout and landscaping shall require a new Site Review approval. �(Jz-- September 20, 2024 Derek Severson, Planning Manager Date Community Development Department PA -T1-2024-00243 868 A St 1 VA Page 4 AFFIDAVIT OF MAILING STATE OF OREGON County of Jackson The undersigned being first duly sworn states that: 1. I am employed by the City of Ashland, 20 East Main Street, Ashland, Oregon 97520, in the Community Development Department. 2. On September 23, 2024 1 caused to be mailed, by regular mail, in a sealed envelope with postage fully prepaid, a copy of the attached planning action notice to each person listed on the attached mailing list at such addresses as set forth on this list under each person's name for Planning Action #PA -T1-2024- 00243, 868 A Street. -WichaeCSuCCiyan Signature of Employee Gk0MM-devlp1anningV1an*g AdonsWlAs by StreeW Streerif-8681A-868_PA-Ti-2024-002431IVo6cingINODIA`868_PA-Ti-2024-00243_NOD Af idMof Mailing.docx 872312024 PA -T1-2024-00243 391 E09AA6900 ADLEMAN ALAN R 886 A ST ASHLAND, OR 97520 PA -T1-2024-00243 391 E09AA2216 BLACK ALEXANDER/MARIA 279 NINTH ST ALLEY ASHLAND, OR 97520 PA -T1-2024-00243 391E09AA8400 FENWICK STEPHEN C 270 8TH ST ASHLAND, OR 97520 PA -T1-2024-00243 391 E09AA7800 KAPLAN-STANTON ALENE HISTANTO 885 B ST ASHLAND, OR .97520 PA -T1-2024-00243 391E09AA7000 MACLEOD LIAM 148 E VALLEY VIEW RD ASHLAND, OR 97520 PA -T1-2024-00243 391 E09AA7300 PHELAN SUSAN TRUSTEE ET AL 933 DARTMOUTH ST SAN FRANCISCO, CA 94134 Go to avery.corri templates Us, AveryTemplzie 5160 1 PA -T1-2024-00243 391 E09AAl611 PA -T1-2024-00243 391 E09AAI901 ALEPH SPRINGS HOMEOWNERS ASSO BARCHET YOON-JAE 986 CLEAR CREEK DR 189 GRANITE ST ASHLAND, OR 97520 ASHLAND, OR 97520 PA -T1-2024-00243 391E09AA8500 COLE MARY ELLEN/JOHN C 286 8TH ST ASHLAND, OR 97520 PA -T 1-2024-00243 391 E09AA7900 FOLL GARY LIKAREN A RETHMAN 925 B ST ASHLAND, OR 97520 PA -T1-2024-00243 39IE09AA8200 LARMORE JANET/JOHN T STRONG 248 8TH ST ASHLAND, OR 97520 PA -T1-2024-00243 MILLEMANN LINDA 868 A ST 1 ASHLAND, OR 97520 PA -T1-2024-00243 391E09AA2215 RAE ADRIENNE 273 NINTH ST ALLEY ASHLAND, OR 97520 PA -T1-2024-00243 391 E09AA2200 PA -T1-2024-00243 391 E09AA6500 RAILROAD PARK COTTAGE HOMES A RUBINSTEIN ILENE PO BOX 1312 842 A STREET ASHLAND, OR 97520 ASHLAND, OR 97520 PA -T1-2024-00243 391 E09AA6800 SATUREN STEVEN & HARRIET REV 868 AST 1 ASHLAND, OR 97520 PA -T1-2024-00243 SATUREN STEVEN & HARRIET REV 335 W. NEVADA ST ASHLAND, OR 97520 PA -T1-2024-00243 391 E09AA6200 PA -T1-2024-00243 391 E09AA7500 UNION PACIFIC RR TAX DEPARTMENT WRIGHT JAMES P 1400 DOUGLAS ST STOP 1640 9541 PHINNEY AVE N OMAHA .NE 68179 SEATTLE, WA 98103 Eti,quettes d'adresse Easy Peel's I Repli€z a la hochure aFln de €e 61er le moo' Pd A4p=up' _I PA -T1-2024-00243 391 E09AA7700 DANLEY WILLIAM E JR TRUSTEE E 871 B ST ASHLAND, OR 97520 PA -T1-2024-00243 391 E09AA7200 GRUNDBERG ERIC ET AL 253 EIGHTH ST ASHLAND, OR 97520 PA -T1-2024-00243 391 E09AA2201 LUZ GEORGE A/SHELDEN H 4910 CROWSON AVE BALTIMORE, MD 21212 PA -T1-2024-00243 391 E09AA6700 MUNROE ROBERT W 864 A ST ASHLAND, OR 97520 PA -T1-2024-00243 391 E09AA7600 RAGEN DANIEL A JR 855 B ST ASHLAND, OR 97520 PA -T1-2024-00243 391 E09AA6400 RUBINSTEIN ILENE K 854 A ST ASHLAND, OR 97520 PA -T1-2024-00243 391 E09AA7100 SISTAH'S LLC SCHAAF LAURIE 347 ORANGE AVE ASHLAND, OR 97520 868 A St NOD 09/23/24 '26 City of Ashland Community Development 20 E Main St Ashland, OR 97520 (541) 488-6004 09/18/2024 11:35AM 010659-0001 INVOICE Stone, Cathy (Spartan Properties LLC) DEMO -2024-00075 2024 Item: INV -00014629 Balance due: $360.00 Balance unpaid: .$360.00 Building Fee - Demolition ordinance Review Fee -$360.00 -$360.00 Subtotal -$360.00 Total -$360.00 CHECK -$360.00 Check Number 2243 -------------- Change due $0.00 Paid by: Stone, Cathy (Spartan Properties LLC) Thank you for your payment CUSTOMER COPY VOID Michael Sullivan From: maryefln@mind.net Sent: Sunday, September 08, 2024 7:49 PM To: planning Cc: maryelln@mind.net Subject: Cole 286 8th St. No new vacation rental on A St., please, Follow Up Flag: Follow up Flag Status: Flagged [EXTERNAL SENDER] Dear Planning Department, It is my understanding that you're receiving feedback from neighbors about a permit request from the Saturen familyfor a vacation rental near the corner of 8th and A St.; we are opposed. The parking in this area is already overcrowded. The street is already too full of commercial traffic, and the corner is particularly dangerous due to the fact that is a blind corner, and people speed around it routinely. 8th Street and A Street parking near the proposed properties' corner is already over -crowded because everyone from the 8th Street Alley complex uses those streets as their parking spots. The 8th Street alley developer— during the permit process in the 90's— agreed to make each home capable of parking 2 cars. We know this because we attended the commission meetings when those homes were being built. We Learned in the recent years that their HOA sent out letters to all residents to please avoid parking at their homes (eye sore and sticking out of driveway issues), and to park on the streets instead. This adds a daily influx of cars to our particular corner. In addition, the parking along the railroad park section of A street is also constantly crowded by people living out of their vans and sleeping in their cars. There are also sidewalks along 8th St. near the corner that preclude parking altogether due to the fact that they've been bumped into the street to accommodate legacy trees; hence, one home is not able to use their section of road to park in front of their own house, moving their car(s) in front of other homes already crowded by other people who don't live on that street. Add to this the fact that this corner is home to a well used park and bike path and we have an already over abundance of cars parked. 8th and A is also much overused road for commercial traffic heading to and from the Grange and Ace Hardware. Semi Trucks and delivery vehicles use this route a lot, further constricting and crowding these streets. Also, recent remodeling of neighborhood homes (The Saturen property included) have blocked local views to the mountains in the southwest and (in the case of recent additions on an 8th Street alley property), towards Grizzly Peak. This stretch of our historic neighborhood is losing its character and charm, and becoming less friendly for children due to the increasing crowding and dangerous streets. Since that particular corner is at the end of the district, people seem to think that they can accelerate well past the speed limit around that blind corner as they head up A St., regardless of the heavy traffic they might encounter around the corner, that is further restricted by the car -lined streets. I believe that by adding a commercial vacation rental to this particular part of the district could end up challenging the historic character of this neighborhood, and could contribute to breakdown of the local, friendly, walkable, nature of this area. I believe that we need more owner occupied homes, with more families, not transients taking up parking and visiting space. Hotels belong in commercial districts, not vulnerable and historic residential neighborhood. If you wouldn't mind; please left me knowthat you have received this letter. Thanks foryour time, Mary Ellen Cole 286 8th St Ashland, Or Virus-free.www.avg.com From: Slil Danley To: plann[ng Cc: Alan Adleman; Reye..Feu Subject: Hotel on A St? Date. Friday, September 06, 2024 10:50:44 AM [EXTERNAL SENDER] Increasing commercialization on a and b streets further limit the friendliness and historic neighborhood of this area. We need more owner -occupied homes, more families, not more transients taking up parking and visiting space. Hotels belong in commercial districts not in vulnerable residential neighborhoods. Bill Danley, 871 b St. Sent from my iPhone From: Alan Adleman To: planning Subject: Hotel/ 868 A St Bate: Friday, September 06, 2024 10:22:12 AM [EXTERNAL SENDER] Hi, my name is Alan Adleman. I live at 886 A St, next door to the Saturen, hotel property. I've lived here for 44 years. They already built a 2 story ADU , that's practically in my backyard, (loss of my privacy). I'm concerned about the parking for the guests at the hotel, and guests coming and going. I already lost parking at my house because of the 9th St alley development (planning should have made them have more parking). I'm hoping to keep our current neighborhood as is. Thank you for listening, and taking my thoughts into consideration. Alan Adleman 886 A St Ashland, OR Sent from my iPhone yrN:: CITY ®IF NOTICE OF APPLICATION PLANNING ACTION: PA -T1-2024-00243 SUBJECT PROPERTY: 868 A Street OWNER/APPLICANT: Jordan Saturen for Linda Millemann & Harriet & Steven Saturen Revocable Living Trust DESCRIPTION: A request for Conditional Use Permit approval to operate a two -unit commercial hotel 1 motel in an existing single-family structure with one manager living on site. The property is in the E-1 zoning district. COMPREHENSIVE PLAN DESIGNATION: Employment; ZONING: E-1; MAP: 391 E09AA; TAX LOT: 6800 NOTICE OF COMPLETE APPLICATION: August 26, 2024 DEADLINE FOR SUBMISSION OF WRITTEN COMMENTS: September 9, 2024 COMMUNITY DEVELOPMENT DEPARTMENT 51 Winburn Way Tel: 541.488.5305 Ashland, Oregon 97520 Fax: 541.552.2050 a5L1gD_d Q_r_�js TTY: 800.735.2900 CITY®F H L Aft N YE �. %x The Ashland Planning Division Staff has received a complete application for the property noted on Page 1 of this notice. A copy of the application, including all documents, evidence and applicable criteria are available online at "What's Happening in my City" at https://qis.ashland.or.us/developmentproposaIs/. Copies of application materials will be provided at reasonable cost, if requested. Application materials may be requested to be reviewed in-person at the Ashland Community Development & Engineering Services Building, 51 Winburn Way, via a pre -arranged appointment by calling (541) 488-5305 or emailing plannin ashland.or.us. Any affected property owner or resident has a right to submit written comments within the 14 -day comment period to lannin ashland.or.us or to the City of Ashland Planning Division, 51 Winburn Way, Ashland, Oregon 97520 prior to 4:30 p.m. on the deadline date shown on Page 1. Ashland Planning Division Staff determine if a land use application is complete within 30 days of submittal. Upon determination of completeness, a notice is sent to surrounding properties within 200 feet of the property submitting the application. After the comment period and not more than 45 days from the application being deemed complete, the Planning Division Staff shall make a final decision on the application. A notice of decision is mailed to the same properties within 5 days of decision. An appeal to the Planning Commission of the Planning Division Staff's decision must be made in writing to the Ashland Planning Division within 12 days from the date of the mailing of final decision. (AMC 18.5.1.050.G) The ordinance criteria applicable to this application are attached to this notice. Oregon law states that failure to raise an objection concerning this application, by letter, or failure to provide sufficient specificity to afford the decision maker an opportunity to respond to the issue, precludes your right of appeal to the Land Use Board of Appeals (LUBA) on that issue. Failure to specify which ordinance criterion the objection is based on also precludes your right of appeal to LUBA on that criterion. Failure of the applicant to raise constitutional or other issues relating to proposed conditions of approval with sufficient specificity to allow this Department to respond to the issue precludes an action for damages in circuit court. If you have questions or comments concerning this request, please feel free to contact Veronica Allen at 541-552-2042 or veronica.allenfa7ashland.or.us In compliance with the American with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Administrator's office at 541-488-8002 (TTY phone number 1-800-735-2900). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting. (28 CFR 35.102.-35.104 ADA Title I). CONDITIONAL USE PERMITS See hft s://ashland.munici al.codes/LandUse/18.5.4.050 A Conditional Use Permit shall be granted if the approval authority finds that the application meets all of the following criteria, or can be made to conform through the imposition of conditions. That the use would be in conformance with all standards within the zoning district in which the use is proposed to be located, and in conformance with relevant Comprehensive plan policies that are not implemented by any City, State, or Federal law or program. That adequate capacity of City facilities for water, sewer, electricity, urban storm drainage, paved access to and throughout the development, and adequate transportation can and will be provided to the subject property. That the conditional use will have no greater adverse material effect on the livability of the impact area when compared to the development of the subject lot with the target use of the zone, pursuant with subsection 18.5.4.050.A.5, below. When evaluating the effect of the proposed use on the impact area, the following factors of livability of the impact area shall be considered in relation to the target use of the zone. COMMUNITY DEVELOPMENT DEPARTMENT 51 Winburn Way Tel: 541.488.5305 Ashland, Oregon 97520 Fax: 541.552.2050 as h la nd.or.0 s TTY: 800,735.2900 a. Similarity in scale, bulk, and coverage. L Generation of traffic and effects on surrounding streets. Increases in pedestrian, bicycle, and mass transit use are considered beneficial regardless of capacity of facilities. C. Architectural compatibility with the impact area. d. Air quality, including the generation of dust, odors, or other environmental pollutants. e. Generation of noise, light, and glare. f. The development of adjacent properties as envisioned in the Comprehensive Plan. g. Other factors found to be relevant by the approval authority for review of the proposed use. 4. A conditional use permit shall not allow a use that is prohibited or one that is not permitted pursuant to this ordinance. 5. For the purposes of reviewing conditional use permit applications for conformity with the approval criteria of this subsection, the target uses of each zone are as follows. a. WR and RR. Residential use complying with all ordinance requirements, developed at the density permitted by chapter 18.2.5 Standards for Residential Zones. b. R-1. Residential use complying with all ordinance requirements, developed at the density permitted by chapter 18.2.5 Standards for Residential Zones. C. R-2 and R-3. Residential use complying with all ordinance requirements, developed at the density permitted by chapter 18.2.5 Standards for Residential Zones. d. C-1. The general retail commercial uses listed in chapter 18.2.2 Base Zones and Allowed Uses, developed at an intensity of 0.35 floor to area ratio, complying with all ordinance requirements; and within the Detailed Site Review overlay, at an intensity of 0.50 floor to area ratio, complying with all ordinance requirements. e. C-1-1). The general retail commercial uses listed in chapter 18.2.2 Base Zones and Allowed Uses, developed at an intensity of 1.00 gross floor to area ratio, complying with all ordinance requirements. f. E-1. The general office uses listed in chapter 18.2.2 Base Zones and Allowed Uses, developed at an intensity of 0.35 floor to area ratio, complying with all ordinance requirements; and within the Detailed Site Review overlay, at an intensity of 0.50 floor to area ratio, complying with all ordinance requirements. g. M-1. The general light industrial uses listed in chapter 18.2.2 Base Zones and Allowed Uses, complying with all ordinance requirements. h. CM -C1. The general light industrial uses listed in chapter 18.3.2 Croman Mill District, developed at an intensity of 0.50 gross floor to area ratio, complying with all ordinance requirements. i. CM -OE and CM -MU. The general office uses listed in chapter 18.3.2 Croman Mill District, developed at an intensity of 0.60 gross floor to area, complying with all ordinance requirements. k. CM -NC. The retail commercial uses listed in chapter 18.3.2 Croman Mill District, developed at an intensity of 0.60 gross floor to area ratio, complying with all ordinance requirements. L NC, NM, and SOU. The permitted uses listed in chapters 18.3.3 Health Care Services, 18.35 North Mountain Neighborhood, and 18.3.6 Southern Oregon University District, respectively, complying with all ordinance requirements. SITE DESIGN AND USE STANDARDS 18.5.2.050 The following criteria shall be used to approve or deny an application: A. Underlying Zone: The proposal complies with all of the applicable provisions of the underlying zone (part 18.2), including but not limited to: building and yard setbacks, lot area and dimensions, density and floor area, lot coverage, building height, building orientation, architecture, and other applicable standards. COMMUNITY DEVELOPMENT DEPARTMENT 51 Winburn Way Tel: 541.488.5305 Ashland, Oregon 97520 Fax: 541.552.2050 ash}and.or.us TTY: 800.735.2900 CITY OF L A% N D" % ry-:Y B. Overlay Zones: The proposal complies with applicable overlay zone requirements (part 18.3). C. Site Development and Design Standards: The proposal complies with the applicable Site Development and Design Standards of part 18.4, except as provided by subsection E, below. D. City Facilities: The proposal complies with the applicable standards in section 18.4.6 Public Facilities and that adequate capacity of City facilities for water, sewer, electricity, urban storm drainage, paved access to and throughout the property and adequate transportation can and will be provided to the subject property. E. Exception to the Site Development and Design Standards: The approval authority may approve exceptions to the Site Development and Design Standards of part 18.4 if the circumstances in either subsection 1 or 2, below, are found to exist. 1. There is a demonstrable difficulty meeting the specific requirements of the Site Development and Design Standards due to a unique or unusual aspect of an existing structure or the proposed use of a site; and approval of the exception will not substantially negatively impact adjacent properties; and approval of the exception is consistent with the stated purpose of the Site Development and Design; and the exception requested is the minimum which would alleviate the difficulty.; or 2. There is no demonstrable difficulty in meeting the specific requirements, but granting the exception will result in a design that equally or better achieves the stated purpose of the Site Development and Design Standards. COMMUNITY DEVELOPMENT DEPARTMENT 51 Winburn Way Tel: 541.488.5305 Ashland, Oregon 97520 Fax: 541.552.2050 ashland.or us TTY: 800.735.2900 AFFIDAVIT OF MAILING STATE OF OREGON County of Jackson The undersigned being first duly sworn states that: 1. I am employed by the City of Ashland, 20 East Main Street, Ashland, Oregon 97520, in the Community Development Department. 2. On August 26, 20241 caused to be mailed, by regular mail, in a sealed envelope with postage fully prepaid, a copy of the attached planning action notice to each person listed on the attached mailing list at such addresses as set forth on this list under each person's name for Planning Action #PA -T1-2024-00243, 868 A Street. -VichaeBuffivan Signature of Employee G:lcomm-da4lanninglPlanning Actions'PAs by StreetWA StreeOA_8681A 868_PA-Tt-2624-60243WoticingW SSB_PA-T1-2024-00243_JOC_416dauitof Mail]ng.docx 812612024 PA—T1-2024-00243 391 E09AA6900 ADLEMAN ALAN R 886 A ST ASHLAND, OR 97520 PA—T1-2024-00243 391 E09AA2216 BLACK ALEXANDER/MARIA 279 NINTH ST ALLEY ASHLAND, OR 97520 PA—T1-2024-00243 391E09AA8400 FENWICK STEPHEN C 270 8TH ST ASHLAND, OR 97520 PA -T1-2024-00243 391E09AA7800 KAPLAN—STANTON ALENE H/STANTO 885 B ST ASHLAND, OR 97520 PA—T1-2024-00243 391 E09AA7000 MACLEOD LIAM 148 E VALLEY VIEW RD ASHLAND, OR 97520 PA -T1-2024-00243 391E09AA7300 PHELAN SUSAN TRUSTEE ET AL 933 DARTMOUTH ST SAN FRANCISCO, CA 94134 i • t Viand alo, qJ line to expd5e Pop-up Edge', ! Ilse Avery Templalo 5160 I E PA—T1-2024-00243 391 E09AA1611 ; PA—T1-2024-00243 391 E09AAl901 € ALEPH SPRINGS HOMEOWNERS ASSO BARCHET YOON-JAE 986 CLEAR CREEK DR 189 GRANITE ST ASHLAND, OR 97520 ASHLAND, OR 97520 PA—T1-2024-00243 391E09AA8500 COLE MARY ELLEN/JOHN C 286 8TH ST ASHLAND, OR 97520 PA—T1-2024-00243 391 E09AA7900 FOLL GARY L/KAREN A RETHMAN 925 B ST ASHLAND, OR 97520 PA—T1-2024-00243 391 E09AA8200 LARMORE JANET/JOHN T STRONG 248 8TH ST ASHLAND, OR 97520 PA—T1-2024-00243 MILLEMANN LINDA 868 A ST 1 ASHLAND, OR 97520 PA—T1-2024-00243 391E09AA2215 RAE ADRIENNE 273 NINTH ST ALLEY ASHLAND, OR 97520 PA—Tl —2024-00243391E09AA2200 PA—Tl -2024-00243391E09AA6500 RAILROAD PARK COTTAGE HOMES A RUBINSTEIN ILENE PO BOX 1312 1 842 A STREET ASHLAND, OR 97520 ASHLAND 0R 97520 PA -T1-2024-00243 391E09AA6800 SATUREN STEVEN & HARRIET REV 868 A ST 1 ASHLAND, OR 97520 PA—T1-2024-00243 SATUREN STEVEN & HARRIET REV 335 W, NEVADA ST i ASHLAND, OR 97520 PA—T1-2024-00243 391 E09AA6200 PA—T1-2024-00243 391 E09AA7500 UNION PACIFIC RR TAX DEPARTMENT WRIGHT JAMES P 1400 DOUGLAS ST STOP 1640 :9541 PHINNEY AVE N OMAHA, NE 68179 SEATTLE, WA 98103 PA -T1-2024-00243 391E09AA7700 DANLEY WILLIAM E JR TRUSTEE E 871 B ST ASHLAND, OR 97520 PA—T1-2024-00243 391 E09AA7200 GRUNDBERG ERIC ET AL 253 EIGHTH ST ASHLAND, OR 97520 PA—T1-2024-00243 391 E09AA2201 LUZ GEORGE A/SHELDEN H 4910 CROWSON AVE BALTIMORE, MD 21212 i I PA—T1-2024-00243 391 E09AA6700 MUNROE ROBERT W 864 A ST 'ASHLAND, OR 97520 c PA—T1-2024-00243 391 E09AA7600 RAGEN DANIEL A JR 855 B ST ASHLAND, OR 97520 PA—T1-2024-00243 391 E09AA6400 RUBINSTEIN ILENE K 854 A ST ASHLAND, OR 97520 PA—T1-2024-00243 391 E09AA7100 SISTAH'S LLC SCHAAF LAURIE 347 ORANGE AVE ASHLAND, OR 97520 868 A St NOC 08/26/24 26 � .... . is %7 Veronica Allen From: Jordan Saturen <jsaturen@hotmail.com> Sent: Friday, August 09, 2024 7:51 AM To: Veronica Allen Subject: Re: 868 A Street - Incomplete Letter Follow Up Flag: Follow up Flag Status: Flagged [EXTERNAL SENDER] Get it. I'm on vacation, but I will soon submit the application with necessary changes and additions. Thank you. Jordan Saturen 541-821-3223 From: Veronica Allen <veronica.allen@ashland.or.us> Sent: Thursday, August 8, 2024 2:16:40 PM To: Jordan Saturen <jsaturen@hotmail.com> Subject: RE: 868 A Street - Incomplete Letter Hi Jordan, Can you confirm that you received the original email and attachment? I can reseed or send a physical copy if not. Much thanks, Veronica Allen, CFM, Associate Planner Pronouns She/Her City of Ashland Community Development 51 Winburn Way, Ashland, Oregon 97520 541.552.2042 1 TTY 800.735.2900 veronica.allenrdas.h.landoregon.go Online ashlandorego,n,.gov; social media (Facebook @CityOfAshlanderegon l Twitter @CityofAshland) I This email transmission is official business of the City of Ashland, and it is subject to Oregon Public Records Law for disclosure and retention. If you have received this message in error, please contact me at 541.552.2042. From: Veronica Allen Sent: Tuesday, July 30, 2024 8:19 AM To: Jordan Saturen <jsaturen@hotmail.com> Subject: 868 A Street - Incomplete Letter Hi Jordan, After reviewing your application, there area few things that we need before we can deem the application complete. Please seethe attached incomplete letter for your application. Let me know if you have any questions. Much thanks, Veronica Alien, CFM, Associate Planner Pronouns She/Her Community Development 51 Winburn Way, Ashland, Oregon 97520 541.552.2042 j TTY 800.735.2900 veronica.allen[aashlandoregon.gov Online ashlandoregon.gov; social media (F'acebook @CityOfAshlandOregon I Twitter @CityofAshland) This email transmission is official business of the City of Ashland, and it is subject to Oregon Public Records Law for disclosure and retention. if you have received this message in error, please contact me at 541.552.2042. Veronica Allen From: Veronica Allen Sent: Tuesday, July 30, 2024 8:19 AM To: Jordan Saturen Subject: 868 A Street - Incomplete Letter Attachments: A -868 -PA -Tl -2024 -00243 -incomplete Letter.pdf Hi Jordan, After reviewing your application, there are a few things that we need before we can deem the application complete. Please see the attached incomplete letter for your application. Let me know if you have any questions. Much thanks, Veronica Allen, CFM, Associate Planner Pronouns She/Her City of Ashland Community Development 51 Winburn Way, Ashland, Oregon 97520 541.552.2042 1 TTY 800.735.2900 veronica.allen(aa,s.hlandoregon.gov online ashlandoregon.gov; social media (Pacebook @CityOfAshlandOregon l Twitter @CityofAshland) This email transmission is official business of the City of Ashland, and it is subject to Oregon Public Records Law for disclosure and retention. If you have received this message in error, please contact me at 541.552.2042. CITY OF ASHLAND July 30, 2024 Jordan Saturen, et al 335 W Nevada St Ashland, OR 97520 RE: Incompleteness Determination for PA -T1-2024-00243 868 A Street Dear Mr. Saturen, After reviewing the July 24, 2024, application submittal requesting a Conditional Use Permit and Site Design Review for a two -unit hotel/motel for the property located at 868 A Street, Planning staff has determined that the application is incomplete. Incomplete applications are subject to delay in accordance with state law (ORS 227.178), and cannot be further processed until the missing information listed below is turned in. 0 Revised landscape Pian: The landscape plan either needs to be labeled with each plant species on the map or can be numbered in correspondence with the list provided in the narrative. (ALUO Section 18.5.4.040.6.7. & 18.5.2.040.B.7.) ❑ Revised Site Plan: Need to revise the site plan to include the location, number, and dimensions of parking spaces as indicated in the narrative. (ALUO Section 18.5.4.040.B.6. & Section 18.5.2.040.B.8.) ❑ Revised Narrative: The narrative states the number of expected trips for the use but does not state how that affects the area (ie. is that more, less, or the same as the current and target uses). (ALUO Section 18.5.4.050.A.3.) ❑ Size and Floor Plan of units: size and floor plan of rental units needs to be provided (ALUO Section 18.5.2.040.8.8.). To continue review of your application, you must either: 1. Submit all of the missing information listed above; 2. Submit some of the requested information and give the City of Ashland Planning Division written notice that the remaining information will not be provided; or COMMUNITY DEVELOPMENT DEPARTMENT 61 Winburn Way Tel: 541.486.5306 Ashland, Oregon 97520 Fax: 541.552.2050 ashlond.or.us TTY: 800.735.2900 C IT Y OF ,A:S.�-HLAND 3. Submit written notice to the City of Ashland Planning Division indicating that no additional information will be provided. Please note that failure to complete one of the three options within 180 days of the original application submittal date of January 20, 2025, will result in your application being deemed void. The application will be deemed void if the additional information is not submitted by January 21, 2025 Planning staff will expedite review of the requested materials once they are received. have enclosed a form, entitled the "Applicant's Statement of Completeness." Please review the enclosed form and return it to me with any additional material you will be submitting. Your application cannot be further processed until the Applicant's Statement of Completeness form is completed and received by the City of Ashland Planning Division along with any additional submittals addressing the completeness issues above. If you have questions, please don't hesitate to contact me at (541) 552-2042 or via e-mail to veronica.allen@ashland,or.us. Regards, Veronica Allen, Associate Planner City of Ashland, Planning Division (541) 552-2042 or veronica.alleneashland.orms. Cc: File, Jordan Saturen COMMUNITY DEVELOPMENT DEPARTMENT 51 Winburn Way Tel: 541.488.53D5 Ashland, Oregon 97521 Fax: 541.552.2050 ashland.or.us TTY: 800.735.2900 CITY 0I S Hw L AN"T D Applicant's Statement of Completeness (To be completed by the Applicant and returned to the City of Ashland Planning Division) Re: PA -Tl -2024-00243,868 A Street Date Application Expires: January 21, 2025 Pursuant to an Incompleteness Determination, 1, the undersigned applicant or agent for the applicant, elects one of the three options below by initialing: ( ----- ) 1. Submit All of the Missing information (initial if elected) I am submitting all of the information requested in the Incompleteness Determination letter. Unless checked below, I am requesting that the City of Ashland Planning Division review this additional information within 30 days of submission to determine whether the application is complete. I understand that this 30 -day review for completeness period for the new information preserves my opportunity to submit additional materials, should it be determined that the application is still incomplete after the second review. (Note: The I20 - day period for the City of Ashland's final determination of compliance with applicable criteria does not commence until the additional review for completeness period is completed.) Check if desired ❑ 1 waive further review of the information submitted for completeness and direct review of the information submitted for compliance with the Community Development Code criteria, regardless of whether the application is, in fact, later determined by the staff to be incomplete. I understand that by checking the above statement the application will be evaluated based upon the material submitted and no notice of any missing information will be COMMUNITY DEVELOPMENT DEPARTMENT 51 Winburn Way Tel: 541.488.5305 Ashland, Oregon 97520 Fax: 541.552.2050 ashland.or.us TTY: 800.735.2900 C I T Y O F 'ASHLAND given. if material information is missing from the application, the application will fail to meet the burden of showing that all criteria are met, and the application will be denied. ( �_} 2. Submit Some of the Requested Information: (initial if elected) Decline to Provide Other Information 1 am submitting some of the information requested and declining to submit other information requested in the Incompleteness Determination letter. 1 understand that by declining to submit all information the City of Ashland believes necessary, the Ashland Planning Division may conclude that the applicable criteria are not met and a Denial will be issued or recommended. ( -----) 3. Decline to Provide any of the Requested Information (initial if elected) I decline to provide any of the information requested. I understand that the Community Development Department may conclude that the applicable criteria are not met and a Denial will be issued or recommended. Signed and Acknowledged (Applicant or Applicant's Agent) Date Return to: City of Ashland, Planning Division Attn: Veronica Allen, Associate Planner 51 Winburn Way Ashland, OR 97520 COMMUNITY DEVELOPMENT DEPARTMENT 51 Winburn Way Tei: 541.488.5305 Ashland, Oregon 97520 Fax: 541.552.2050 ashland or us TTY: 840.735.2900° �W . Application for Conditional Use Permit - 868.A Street Anticipated Impact We anticipate that short-term rental will not have any adverse effect on the neighborhood. According to calculations provided by the Ashland Planning Division, it is only anticipated that there would be 1.48 trips generated by renting two separate rooms. We only plan on renting unit one in the near future, with the possibility of eventually renting units one and two someday. We have already spoken with the neighbors on both sides, and neither voiced any objections or concerns. We are already in a business zone, with a spa and a yoga studiojust a few doors down. Even with the business that they generate, there is always parking in front of our house. In addition, we do have one spot in the alley behind the house that will be reserved specifically for guests so that we are unlikely to use any public parking areas. One of the managers of the short-term rental will be living on the property, so we will be able to provide nearly constant supervision and immediate response to any concerns or potential problems. The other manager is on the premises on almost a daily basis, and he can generally arrive there within a few minutes if the need arises. Description of Property Please see the attached sketch of the landscaping. We do not anticipate making any changes, but plan on maintainingthe diversity of well -adapted plants and shrubs in the yard. it is currently served by a drip irrigation system that is serviced on a monthly basis by a professional and thus requires no regular oversight by us. The timer is on the southeast corner of the house and it provides irrigation for the entire property except for the garden box and some potted plants that are watered by hand. There is clematis on a trellis on the north entryway. There are Jerusalem sages on both sides of the main path. On the left side (looking from the street) there's also a large rock rose (pink -flowered shrub). The low fence along the sidewalk is lined with daffodils and poppies. There is a large lavender bush on the right side of the main path, and a maple tree next to it. There is a gingko nearby as well On the path from the sidewalk to the gate on the east, there's a type of St. John's wort on the left side. There is a dogwood tree there too. On the right side of that path there is Spanish lavender and catmint. Farther down, by the southeast corner there is a crepe myrtle. On the west side of the house is a long trellis with several grape vines and clematis growing in it. There is an English laurel to the west of the front porch. There's a large rosemary bush on the south of the house. The wall separating the back patio from the alley has several rose bushes and a couple of rhododendrons growing in front. There are two large Douglas firtrees on the northeast part of the property, and there is a dogwood tree and a Japanese maple growing beneath them. There are many other small plants interspersed throughout—too many to list all of them! South T Alley between A St. and B St. J The comments of this pre -app are preliminary in nature and subject to change based upon the submittal of additional or different information. The Planning Commission or City Council are the final deeision-making authority of the City, and are not bound by the comments made by the Staff as part of this pre -application. ASHLAND PLANNING DIVISON SITE: 868 A Street PRE -APPLICATION CONFERENCE APPLICANT: Jordan Saturen & Linda COMMENT SHEET Millemann June 12, 2024 REQUEST: Conditional Use Permit for a 2 -unit hotel/motel PLANNING DIVISION COMMENTS This pre -application conference is intended to highlight significant issues before the applicant prepares and submits a formal application. Summary: The subject property is zoned Employment (E-1), with 2 single-family dwellings. Per the assessor's records, the structures were built in 1906. The site is a contributing historic resource located within and subject to several City of Ashland design standards: Site Review utilizing the standards for Basic Site Review, Detail Site Review, Parking Lot Landscaping, Street Trees and Historic District Design Standards. The use of the space as a Hotel / Motel within the E-1 zoning district additionally requires Conditional Use Permit (CUP) Approval. The applicant is proposing to start operations as a 2 -unit hotel/motel with one unit to be used for the owner's unit and in the future possibly have both units convert to guest units. Site Review Requirements: As stated above the property is subject to the Basic, Detail, Historic District Design Standards of the Site Design and Use Standards in addition to the Parking Lot Landscaping and Screening, Street Tree, and Landscaping Standards. If the application involves no physical changes to the structures or the property, the Site Design Review would be limited primarily to ensuring that existing landscaping is in keeping with standards. (If firtur°e external changes are proposed, Site Design Review standards and criteria would apply.). CONDITIONAL USE PERMIT FOR A HOTELIMOTEL The application must address the following approval criteria from AMC 18.5.4.050.A for a Conditional Use Permit. 18.5.4.050 Conditional Use Permit Approval Criteria That the use would be in conformance with all standards within the zoning district in which the use is proposed to be located, and in conformance with relevant Comprehensive plan policies that are not implemented by any City, State, or Federal law or program. The property was developed in the early 1900's, prior to zoning laws and is therefore, a legal non -conforming use (,a residence in a commercial zone). 2. That adequate capacity of City facilities for water, sewer, electricity, urban storm drainage, paved access to and throughout the development, and adequate transportation can and will be provided to the subject property. 868 A Street June 12, 20241 VA Page 1 All City facilities including water, server, electrical and storm drainage were installed at the time the building was developed, were sized appropriately and serve the existing property. The proposed hotel/motel will make no significant increase in demand for these services. 3. That the conditional use will have no greater adverse material effect on the livability of the impact area when compared to the development of the subject lot with the target use of the zone, pursuant with subsection 18.5.4.050.A.5, below. When evaluating the effect of the proposed use on the impact area, the following factors of livability of the impact area shall be considered in relation to the target use of the zone. a. Similarity in scale, bulk, and coverage. b. Generation of traffic and effects on surrounding streets. Increases in pedestrian, bicycle, and mass transit use are considered beneficial regardless of capacity of facilities. c. Architectural compatibility with the impact area. d. Air quality, including the generation of dust, odors, or other environmental pollutants. e. Generation of noise, light, and glare. f. The development of adjacent properties as envisioned in the Comprehensive Plan. g. Other factors found to be relevant by the approval authority for review of the proposed use. The application ,vould need to demonstrate that the proposed project will have no greater- adverse effect on the livability of the area than would development to the target use of the zone. Typical considerations include traffic, parking, noise, etc. There is no proposed change to the site or the building. All that is being proposed is authorizing the use as a short -terra rental operating as a one -trait Hotel/Motel. See #5 below 4. A conditional use permit shall not allow a use that is prohibited or one that is not permitted pursuant to this ordinance. The use is not prohibited, and is allowed with a conditional use permit (CUP). 5. For the purposes of reviewing conditional use permit applications for conformity with the approval criteria of this subsection, the target uses of each zone are as follows. C-1. The -Lees al retail commercial uses listed in chapter" .18.2.2 B1 ve Zone f111d Allofved (Uses, developed at an intensiti, of 0.35, floor to area ratio, compkj4n ; with rill ordinance requiremerats; and within the Detailed Site .Review cit an intensity of 0.50,floor° to area ratio, complyin, with all ordinance requirements. The property is located in the.P3etcail Site Revie►v overlay. As an example, the lot size is 6,534 square feet, and a 50 percent moor to area ratio would be approximately 3,267 square feet of retail use. 868 A Street June 12, 2624 / VA Page 2 General Detail Commercial use typie�ally generates approximately 4.80 PM pear hour trips per 1,000 square feet. 3.267 x 4.80 = approximately 15.68 peak hour trips for retail commercial development at 50 percent floor to area ratio. Hotel/Motel use typically generates approximately 0.74 PM peak hour per trips per room. A two -unit hotel would equate to 0.74 trips/room x 2 rooms = 1..48 trips. On that basis, the proposed use will generate less traffic than the target use (general retail commercial) developed ata 50%o FAR Written Findings/Burden of Proof: This pre -application conference is intended to highlight significant issues of concern to staff and bring them to the applicant(s)' attention prior to their preparing a formal application. Applicants are advised that written findings addressing the ordinance criteria are required, and the applicable criteria and required plans are explained in writing below. The burden of proof is on the applicant(s) to ensure that all applicable criteria are addressed in writing and that all required maps, written findings, and other materials are submitted even if those items were not discussed in specific, itemized detail during this initial pre -application conference. Neighborhood Outreach: Planning staff strongly encourage applicants or their agents to approach affected neighbors, make them aware of the proposal, and try to address any concerns as early in the process as possible. BUILDING: Please contact the Building Division for any building codes -related questions at 541- 488-5305. CONSERVATION: For more information on currently available Conservation programs, please contact the City of Ashland Conservation Division at (541) 552-2062 or e-mail Dan.Cunninc�han-i(-�aslalandore,gon.gov. ENGINEERING: No comments. Please contact Karl Johnson of the Engineering Division for any Public Works/Engineering information at 541-552-2415 or via e-mail to karl.iollnson ci,ashlandoregon.gov FIRE: Please see attached comments from Mark Shay from the Fire Department. For any Fire Department -related information or questions, please call 541-552-2217 or e-mail maric.shay@ashlandoregon.gov WATER AND SEWER SERVICE: Please call 541-488-5353 with any questions regarding water utilities. ELECTRIC DEPARTMENT: If you have any electric questions, please call the Electric Department at (541) 552-5357. 868 A Street June 12, 20241 VA Page 3 PROCEDURE Conditional use permits are subject to a "Type I" procedure which includes an administrative decision made following public notice and a public comment period. Type I decisions provide an opportunity for appeal to the Planning Commission. Submittal Information. The application is required to include all of the following information. a. The information requested on the application form at https://or- ashland. civicplus. com/DocumentCenterNiew/262/Zoning-Permit-Application-PDF. b. Plans and exhibits required for the specific approvals sought (see below). c. A written statement or letter explaining how the application satisfies each and all of the relevant criteria and standards in sufficient detail (see below). d. Information demonstrating compliance with all prior decision(s) and conditions of approval for the subject site, as applicable. e. The required fee (see below). The Ashland Land Use Ordinance, which is Chapter 18 of the Municipal Code, is available on- line in its entirety at: https://ashland.municipal.codes/LandUse Written Statements Please provide digital copies of a written statements explaining how the application meets the approval criteria from the sections of the Ashland Municipal Code listed below. These written statements provide the Staff Advisor or Planning Commission with the basis for approval of the application: n Conditional Use Permit AMC 18.5.4.040 Plans & Exhibits Required Please provide digital exhibits (plans or drawings) addressing the submittal requirements from the sections of the Ashland Municipal Code listed below. These exhibits are used to copy the Planning Commission packets and for notices that are mailed to neighbors. Please provide copies that are reproducible and that are drawn to a standard architect's or engineer's scale. o Plans Submittal AMC 18.5.4.040 FEES: Site Design Review/Conditional Use Permit $1,271.25 NOTE: All applications received are reviewed and must be found to be complete before being processed or scheduled at a Planning Commission meeting. Applications will not be accepted without a complete application form signed by the applicant(s) and property owner(s), all required materials and full payment. Applications are reviewed for completeness in accordance with ORS 227.178. For further information, please contact: Veronica Allen CFM, Associate Planner rune 12 2024 City of Ashland, Department of Community Development Date Phone: 541-552-2042 or e-mail: veronica.allen a,ashlandoregon.gov 868 A Street June 12, 2024 / VA Page 4 yPre-Application ! ! 1 -FIRE RESCU 1887 1 PreApp/Land Development Review Inspection Result Inspected by Completed at Mark Shay 06/05/2024 08:30:00 Address Suite City State Zip 868 A ST #1 ASHLAND OR 97520 Business Name This project is approved with the conditions noted below. This plan review is based on information provided only. Fire department comments are based upon the 2022 Oregon Fire Code as adopted by the Ashland Municipal Code, and Ashland Land Use Laws. This plan review shall not prevent the correction of errors or violations that are found to exist during construction. Other: X.Correction Required ITEM: Other 1.4►►1M x:11 As a short-term vacation rental, the following requirements apply: A smoke alarm is required in each sleeping room, in the hall leading to the sleeping room(s), and one on each level. • Consult with the Building Department to see if a fire sprinkler system is required. If a fire sprinkler system is present, it is required to be maintained in service. • A carbon monoxide (CO) alarm is required to be within five feet of each bedroom. • Each sleeping room is required to have an available emergency escape through a window, so the window is required to be openable and remain open while someone would crawl out. If there is a door that leads to the outside, that can be considered the emergency escape in lieu of the window. The emergency escape window shall have a minimum net clear opening of 5.0 sq. ft. for grade floor windows, or a minimum net clear opening of 5.7 sq. ft. for windows above grade plane. The minimum net clear opening height dimension shall be 24 inches. The minimum net clear opening width dimension 1/2 shall be 20 inches. The net clear opening dimensions shall be the result of normal operation of the opening. • A minimum 1AIOBC fire extinguisher is required on each level. It is required to be mounted in a visible location and serviced annually. If you have just purchased new ones, either use the tag from the box to write the installation date on or use a permanent marker and write the month and date of installation on the fire extinguisher. • An emergency plan is required. It should include text with the address of the home, call 9-1-1 for emergencies and the safety features in the home and a diagram for evacuation. This should be made available in the home where guests would see it. An example of an emergency plan can be found at: www. ash land. or. us/vacationrentals. Call for an inspection from the fire department after gaining planning approval. 541.482.2770. This project/development shall comply with access and water supply requirements in accordance with the Oregon Fire Code in affect at the time of development submittal. Fire apparatus access roads are required to be installed prior to the time of construction. The approved water supply for fire protection (fire hydrants) is required to be installed prior to construction when combustible material arrives at the site. Specific fire protection systems may be required in accordance with the Oregon Fire Code. Design and installation shall meet the Oregon requirements of the International Fire, Building, Mechanical Codes and applicable NFPA Standards. Final determination of fire hydrant distance, fire flow, and fire apparatus access requirements will be based upon plans submitted for Building Permit review. Changes from plans submitted with this application can result in further requirements. Any future construction must meet fire code requirements in effect at that time. The fire department contact for this project is Fire Marshal Mark Shay. He may be contacted at (541) 552-2217 or mark. shay C@ ash land. or. us. Ashland Fire & Rescue, 455 Siskiyou Blvd, Ashland OR 97520 541-482-2770 www.ashland.or.us 212 planning I 0.01 City of Ashland N 1:564 Date Printed: 5/14/2024 From: Jordan Saturen To:lap nning Cc: Ieah.saturenftmail.com; MaAW Saturen; Linda Millemann Subject: 858 A Street - Short-term rental pre -application Date: Wednesday, May 22, 2024 10:29:43 PM Attachments: image002.pa imageO03.pna image004.pna [EXTERNAL SENDER] We (Linda Millemann, Leah Saturen, and Jordan Saturen) plan to use online platforms (probably Airbnb, maybe VRBO) to lease the main house for short term rentals. We plan to rent it year-round, though we may reserve some days or weeks for visiting friends. We all live in town, within one or two miles of the house, and we plan to manage the short-term rental ourselves. The house has 2 bedrooms and 1 bathroom upstairs and 1 bathroom and 1 bedroom downstairs. We would rent it as one unit. There are usually several parking spots available right in front of the house on either side of the street. There are also two dedicated parking spots just off the alley behind the house (see attached photo). We would also like to apply to lease the smaller unit through the same online platform(s), though we do not currently have plans to rent it out as Linda lives there full-time. She may be taking some extended trips, in which case she would rent it out as a separate unit, though probably only for several weeks per year, and maybe eventually several months per year. It has 1 bedroom and 1 bathroom upstairs and 1 bathroom downstairs. 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