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Home My WebLink AboutEMain_665_PA-T1-2024-00229S - "Nw L A N't April 10, 2024 Notice of Final Decision On April 10, 2024, the Community Development Director approved the request for the following: Planning Action: PA -T1-2024-00229 Subject Property: 665 E Main Street Applicant: Michael Vargas & Sean Higgins Description: A request for Conditional Use Permit approval to operate a one -unit commercial hotel / motel in an existing single-family structure. The property is located in the C-1 zoning district. COMPREHENSIVE PLAN DESIGNATION: Commercial; ZONING: C-1; MAP: 39 -IE -09 -AC; TAX LOT: 7900. The Community Development Director's decision becomes final and is effective on the 12"' day after the Notice of Final Decision is mailed. Approval is valid for a period of 18 months and all conditions of approval identified on the attached Findings are required to be met prior to project completion. The application, all associated documents and evidence submitted, and the applicable criteria are available for review at the Ashland Community Development Department, located at 51 Winburn Way. Copies of file documents can be requested and are charged based on the City of Ashland copy fee schedule. Prior to the final decision date, anyone who was mailed this Notice of Final Decision may request a reconsideration of the action as set forth in the Ashland Land Use Ordinance (ALUO) 18.5.1.050(F) and/or file an appeal to the Ashland Planning Commission as provided in ALUO 18.5.1.050(G). The ALUO sections covering reconsideration and appeal procedures are attached. The appeal may not be made directly to the Oregon Land Use Board of Appeals. If you have any questions regarding this decision, please contact Veronica Allen in the Community Development Department at (541) 488-5305. cc: Parties of record and property owners within 200 ft COMMUNITY DEVELOPMENT DEPARTMENT 51 Winburn Way Tel: 541.488.5305 Ashland, Oregon 97520 Fax: 541.552.2050 ashland,or.us TTY: 800,735.2900 ASHLAND PLANNING DEPARTMENT FINDINGS & ORDERS PLANNING ACTION: PA -T1-2024-00229 SUBJECT PROPERTY: 665 E Main Street OWNER/APPLICANT: Michael Vargas & Sean Higgins DESCRIPTION: A request for Conditional Use Permit approval to operate a one -unit conunercial hotel / motel in an existing single-family structure. The property is located in the C-1 zoning district. COMPREHENSIVE PLAN DESIGNATION: Commercial; ZONING: C-1; MAP: 39 -1E -09 -AC; TAX LOT: 7900 SUBMITTAL DATE; March 6, 2024 DEEMED COMPLETE DATE: March 13, 2024 STAFF APPROVAL DATE: April 10, 2024 DEADLINE TO APPEAL (4:30 p.m.): April 24, 2024 FINAL DECISION DATE: April 25, 2024 APPROVAL EXPIRATION DATE: October 25, 2025 DECISION The proposal is to convert an existing single-family stricture into a 1 -unit Hotel/Motel unit which requires a conditional use permit (CUP). Subject Property The subject property is 0.12 acres in area and is zoned Commercial (C-1). The surrounding zoning to the south is also C-1, with the R-2 zoning district adjacent north of this property on East Main Street. The street frontage is fully improved with curbs, gutters, and sidewalks along the subject property. The building was constructed in 1902 as a single-family residence prior to the Commercial zoning, and is designated the "J.W.B. Morris Rental House," a Historic Contributing resource within the Ashland Railroad Addition Historic District. The home was approved as a one -unit motel in 2003 (PA#2003-035) but that use has since lapsed. A prior owner had begun the process of converting the home to commercial office space, but that effort was never fully completed. The residential use in the Commercial zone is a legal nonconforming use. Conditional Use Permit The existing single-family residence is proposed here to be converted into a one -unit hotel/motel. This .is a conditional use within the C-1 zone. With the implementation of the Climate Friendly and Equitable Communities rules, Ashland no longer has any off-street parking mandates. However, any voluntarily provided parking is still subject to the parking standards of the ALUO. There are currently two existing parking spaces on site with no proposed modifications. PA -T1-2024-00229 665 E Main St / VA Page 1 The proposal of converting the existing residence into a Hotel/Motel will not have a greater impact in terms of noise or traffic generation. In the C-1 zone, the floor to area ratio (FAR) is 0.35 unless in the Detailed Site Review Overlay where it is 0.50 FAR. This property is located within the Detailed Site Review Overlay. As an example, the lot size is approximately 5,200 square feet, and a 50 percent floor to area ratio would be approximately 2,600 square feet of retail use. General Retail Commercial use typically generates approximately 4.80 PM peak hour trips per 1,000 square feet. 2.6 x 4.80 = approximately 12.48 peak hour trips for retail commercial development at 50 percent floor to area ratio (FAR). Hotel/Motel use typically generates approximately 0.74 PM peak hour per trips per room. A one room hotel would equate to 0.74 trips/room x 1 room = 0.74 trips. On that basis, the proposed use will generate less traffic than the target use (general retail commercial) developed at a 50% FAR. Hotel/Motel trip generation is well below the amount generated by the target use of the zone at a 0.50 FAR. Impacts in terms of architectural compatibility, air quality, light and glare will be unchanged as no physical changes to the exterior of the building are being made. There will be no additional impact on the surrounding area as the other properties along Main Street in this section are all either Hotels, Traveler's Accommodations, or other retail uses. The application complies with all of the applicable provisions of the C-1 zoning district. The property is currently served by adequate City facilities for water, sewer, storm drainage, electricity, sidewalks and streets. Existing landscaping has been maintained and pathing improved with crushed gravel and motion sensor lighting. No trees are proposed to be removed, and no physical changes to the development on site are proposed. Subsequent to the mailing of a notice of complete application, one comment was received from neighbor Heather Mooney in opposition to the request, noting that she did not support the loss of a single-family residence, as there are "plenty of hotel rooms in the city to support tourism and granting the permit would further compound the housing crisis. " She urged denial of the commercial hotel request in a single-family home as being not needed and bad for the residents. In considering these comments, staff would note that travelers' accommodations are not permitted within single family zones, but in this instance the request to operate a commercial hotel is proposed within a cormnercial zoning district. The applicants have submitted materials to the Planting Department that demonstrate compliance with the applicable approval standards, and with the criteria for a Conditional Use as provided in section 18.5.4.050 of the Ashland Municipal Code. The approval criteria for a Conditional Use Permit are in AMC 18.5.4.050.A as follows; A Conditional Use Permit shall be granted if the approval authority finds that the application meets all of the following criteria, or can be made to conform through the imposition of conditions. That the use would be in conformance with all standards within the zoning district in which the use is proposed to be located, and in conformance with relevant Comprehensive plan policies that are PA -T1-2024-00229 665 E Main St / VA Page 2 not implemented by any City, State, or Federal law or program. 2. That adequate capacity of City facilities for water, sewer, electricity, urban storm drainage, paved access to and throughout the development, and adequate transportation can and will be provided to the subject property. 3. That the conditional use will have no greater adverse material effect on the livability of the impact area when compared to the development of the subject lot with the target use of the zone, pursuant with subsection 18.5.4.050.A.5, below. When evaluating the effect of the proposed use on the impact area, the following factors of livability of the impact area shall be considered in relation to the target use of the zone. a. Similarity in scale, bulk, and coverage. b. Generation of traffic and effects on surrounding streets. Increases in pedestrian, bicycle, and mass transit use are considered beneficial regardless of capacity of facilities. c. Architectural compatibility with the impact area. d. Air quality, including the generation of dust, odors, or other environmental pollutants. e. Generation of noise, light, and glare. f. The development of adjacent properties as envisioned in the Comprehensive Plan. g. Other factors found to be relevant by the approval authority for review of the proposed use. 4. A conditional use permit shall not allow a use that is prohibited or one that is not permitted pursuant to this ordinance. 5. For the purposes of reviewing conditional use permit applications for conformity with the approval criteria of this subsection, the target uses of each zone are as follows * * * d. C-1. The general retail commercial uses listed in chapter 98.2.2 Base Zones and Allowed Uses, developed at an intensity of 0.35 floor to area ratio, complying with all ordinance requirements; and within the Detailed Site Review overlay, at an intensity of 0.50 floor to area ratio, complying with all ordinance requirements. Public Comment During the public comment period, one comment was received. The concerns listed in the comment were having a short-term rental in a single-family residence across the street, having plenty of hotel rooms in the city, and compounding the housing crisis in Ashland, and urging the city to deny the permit. The owners of 665 E Main Street responded to the comment, which can be found in the file. In summary, the owner states that during tourist season, there are often many "no vacancy" signs posted around town, and that removing their residence from the housing stock would not affect the affordable housing market as the Railroad District and Downtown homes are not normally within an affordable range. In staffs assessment, the application with the attached conditions complies with applicable ordinances and ineets all required criteria. Planning Action #PA -T1-2021-00229 is approved with the following conditions. Further, if any one or more of the following conditions are found to be invalid for any reason whatsoever, then Planning Action # PA -T1-2021-00229 is denied. The following are the conditions, and they are attached to the approval: PA -Tl -2024-00229 665 E Main St / VA Page 3 That all proposals of the applicant be conditions of approval unless otherwise modified here. 2. That a sign permit shall be obtained prior to installation of any new signage. Signage shall meet the requirements of Chapter 18.4.7 and shall meet the requirements of 18.2.4.040 if located in a vision clearance area. That the property owners shall obtain and maintain a city business license and register for and pay all transient occupancy tax as required in AMC 4.24 and AMC 6.04 prior to operation of the accessory travelers' accommodation. 4. That the hotel/motel shall meet all applicable building, fire, and related safety codes at all tines, and shall be inspected by the City of Ashland Fire Department before commencing operations and periodically thereafter pursuant to AMC 15.28. 5. That a landscaping and irrigation plan to include irrigation details satisfying the requirements of the Site Design and Use Standards Water Conserving Landscaping Guidelines and Policies and showing parlcrow improvements shall be provided prior to operation of the hotel/motel. Landscaping plan shouldn't contain plants from the prohibited plant list. 6. That any changes to the exterior of the buildings, additions, or new structures, or changes to the site layout and landscaping shall require a new Site Review approval. eYZ.___,2 r® ,,0 24 Brandon Goldman, AICP Date Community Development Director PA -T1-2024-00229 665 E Main St / VA Page 4 AFFIDAVIT OF MAILING STATE OF OREGON County of Jackson The undersigned being first duly sworn states that: 1. I am employed by the City of Ashland, 20 East Main Street, Ashland, Oregon 97520, in the Community Development Department. 2. On 4111124 1 caused to be mailed, by regular mail, in a sealed envelope with postage fully prepaid, a copy of the attached planning action notice to each person listed on the attached mailing list at such addresses as set forth on this list under each person's name for Planning Action #PA -T1-2024-00229, 665 E Main. gets" Signature of Employee G:!comm-devlplanninglFlanningAdionslPAsbySlreefLECastMainlEMain_665_Hotel_SuniOE_Main_665_PAT1-2024-00229UN cing4E_Main_665_PA-Ti-202400229_NOD_AffidavitofMailing.dOcx4!1112024 PA-T1-2024-00229 391 E09AC90003 PA-T1-2024-00229 391 E09AC90017 PA-T1-2024-00229 391 E09AC14000 343 E 5TH STREET ASSOCIATES ANDERSON ROBY ALTHEA ARDELL INVESTMENT COMPANY 2784 SISKIYOU BLVD 1654 E MAIN ST 567 SAN NICOLAS DR STE 220 ASHLAND, OR 97520 ASHLAND, OR 97520 NEWPORT BEACH, CA 92660 I PA-T1-2024-00229 391 E09AC8600 PA-T7-2024-00229 391 E09AC90006 PA-T1-2024-00229 391 E09AC90009 1 BASS RONALD E TRUSTEE ET AL BECKER JOANN ELAINE ET AL BERGSTROM ALAN TIPENNY LEE 78 SIXTH ST 2354 ARGUELLO PL 760 GLENWOOD DR ASHLAND, OR 97520 SANTA CLARA, CA 95050 ASHLAND, OR 97520 PA-T7 -2024-00229 391 E09AC90007 PA-TI-2024-00229 391 E09AC8400 PA-T1-2024-00229 391 E09AC7700 BISHOP KIMBERLY AIJOHNSON DAV BRUNO DENNIS TRUSTEE ET AL CARLISLE GARDEN SUITES LLC 912 SISKIYOU BLVD APT 4010 W OLIVET RD 95 COOLIDGE ST ASHLAND, OR 97520 SANTA ROSA, CA 95401 ;ASHLAND, OR 97520 PA-T1-2024-00229 391 E09AC8000 PA-T1-2024-00229 391 E09AC90014 i PA-T1-2024-00229 391 E09AC7200 CHARLEY SUSAN TRUSTEE ET AL D&T ACQUISITIONS LLC EMERSON TERRY V TRUSTEE ET AL 31 S BARNEBURG RD :1223 ESCALERO AVE 90 FIFTH ST MEDFORD, OR 97504 PACIFICA, CA 94044 ASHLAND, OR 97520 3 PA-T1-2024-00229 391 E09AC90000 { PA-T1-2024-00229 391 E09AC8200 I PA-T1-2024-00229 391 E09AC90011 HAMPTON W H 111 AND JESKE FAMILY TRUST ET AL , JOSHI ROSA 760 ACORN CIR 59 SIXTH ST 642 E MAIN ST ASHLAND, Ashl ASHLAND, OR 97520 ASHLAND, OR 97520 PA-T1-2024-00229 391 E09AC90016 PA-T1-2024-00229 391 E09AC90019 PA-T1-2024-00229 391 E09AC14300 KRENEK JERI D TRUSTEE ET AL LEHMANN RYAN ET AL LEVEE VICTORIA TRUST ET AL 652 E MAIN ST 477 FAIRVIEW ST PO BOX 47 ASHLAND, OR 97520 ASHLAND, OR 97520 COBB, CA 95426 PA-T1-2024-00229 391 E09AC90005 PA-T1-2024-00229 391E09AC7500 PA-T1-2024-00229 3 91 E09AC90004 LEVISON DIANE L TRUSTEE ET AL LIVNI FAMILY TRUST ET AL LOFTUS MITZI A TRUSTEE ET AL 1268 DRAKE CIR 619 ELKADER ST 628 E MAIN ST SAN LUIS OBISPO, CA 93405 ASHLAND, OR 97520 ASHLAND, OR 97520 PA-T1-2024-00229 391 E09AC14200 PA-T1-2024-00229 391 E09AC9000 PA-T1-2024-00229 391 E09AC900 18 LOUIE SUSAN G FAMILY TRUST LUMEN TECHNOLOGIES INC MOONEY HEATHER A 7393 RELIEZ VALLEY RD ATTN: GENERAL ACCOUNTANT- TAX 656 E MAIN ST LAFAYETTE, CA 94549 1600 7TH AVE 2306 ASHLAND, OR 97520 SEATTLE, WA 98191 PA-T1-2024-00229 391 E09AC7300 PA-T1-2024-00229 391 E09AC90015 PA-T1-2024-00229 391 E09AC7400 PACIFIC RENTAL PROPERTIES LLC PATERSON DENISEIDONALDSON WIL PHILLIPS TIMAUREEN THOMPSON 800 ELLENDALE DR KAAPSTANDER 158 60 FIFTH ST MEDFORD, OR 97504 NIJMEGEN, 6541 ASHLAND, OR 97520 PA-T1-2024-00229 391 E09AC90001 PA-T1-2024-00229 391 E09AC90010 PA-T1-2024-00229 391 E09AC90002 ROBINSON RICHARDNALERIE RACH SLOAN PATRICIA SRB LIMITED LLC 555 OAK HILL CIR 645 G ST # 811 25200 SW BIG FIR RD ASHLAND, OR 97520 ANCHORAGE, AK 99501 WEST LINN, OR 97068 yl it Ill�,hull��lll �' Pmmisomill _ . . PA -T1-2024-00229 MICHAELVARGASISEAN HIGGINS 665 E MAIN 80 VENUS ST NOD 4111124 37 SAN FRANCISCO, CA 94124 ,I' • . . � . ' � � � III ,,IISMIN= PA -T1-2024-00229 391 E09AC90013 PA -T1-2024-00229 391 E09AC8100 PA -T1-2024-00229 391 E09AC8300 TAYLOR HOLDINGS OREGON LLC THIRD STREET PROPERTIES LLC TOPCUOGLU SIVEZAT LAZE ET AL 508 TUCKER ST CIO HILARY BEST 77 SIXTH ST ASHLAND, OR 97520 129 ALMOND ST ASHLAND, OR 97520 ASHLAND, OR 97520 PA -T1-2024-00229 391 E09AC7900 PA -T1-2024-00229 391 E09AC90012 PA -T1-2024-00229 391 E09AC90008 VARGAS MICHAEL J ET AL WESTON ROBERT R TRUSTEE WINDHAM REGINA I REV LIV TRUS :665 E MAIN ST 994 KESTREL PKWY 636 E MAIN ST :ASHLAND, OR 97520 ASHLAND, OR 97520 ASHLAND, OR 97520 I PA -T1-2024-00229 MICHAELVARGASISEAN HIGGINS 665 E MAIN 80 VENUS ST NOD 4111124 37 SAN FRANCISCO, CA 94124 ,I' From: Michael Vargas To: Veronica Allen Cc: Sean Higgins; olannino Subject: Re: PA -Ti -2024-00229 (665 E Main St) Date: Friday, March 29, 2024 8:18:21 AM Attachments: Imaae001.ong [EXTERNAL SENDER] Good morning, Thank you again for forwarding the email received during the comment period. It seems that apart from general opposition to having more traveler's accommodations in the neighborhood, they focused on two points: 1) "There are plenty of hotel rooms in the city to support tourism." There are times during the year, especially during the summer when there are productions in the Elizabethan Theater, when it is difficult to find accommodations for out of town visitors. We have both visited Ashland dozens of times over the years and we have often seen "No Vacancy" signs. As entrepreneurs and aspiring small business owners, we believe that we would be offering something that is not so common in Ashland which is a house with a high degree of privacy for guests. Our guests will have a small property a short walk from downtown to themselves. This is unlike the many hotels, motels, bed and breakfasts and even vacation rentals available so close to downtown. 2) "Granting the permit would further compound the housing crisis in Ashland." We are well aware that there is insufficient affordable housing in Ashland (and many other communities for that matter). Michael spent several years working with homeless adults in San Francisco and is aware that providing sufficient, affordable housing, with support services for those who need them is a problem without easy solutions. While it is true that there will be one less house and two fewer bedrooms in Ashland's housing inventory, homes so close to downtown, especially those in the Railroad District are not particularly affordable to those searching for a place to live. Every community offers a mix of housing types and values to accommodate people with different needs and budgets. We do not think approving our application will significantly compound Ashland's housing crisis. We do hope that our response provides you with some additional information to consider while making your decision. Please let us know if there is anything else we can provide. Michael Vargas and Sean Higgins On Wed, Mar 27, 2024 at 5;11 PM Michael Vargas <ai 4 mswUgmail.corrt> wrote: Thank you for the update Veronica. We appreciate your prompt response to our email. Michael Sullivan From: Heather Mooney <heathermooney116@gmail.com> Sent: Monday, March 18, 2024 10:09 AM To: planning Subject: Planning Action: PA -T1-2024-00229 [EXTERNAL SENDER] To whom it may concern, My name is Heather Mooney and I live at 656 E. Main St. and affected property owner of the request for short-term rental at 665 E. Main St. I do not support a short-term rental in a single-family residence across the street. There are plenty of hotel rooms in the city to support tourism and granting the permit would further compound the housing crisis in Ashland is experience. i urge the city to deny the permit to operate a one -unit commercial hotel in an existing single-family structure. it's not needed and it's bad for the residents who live here. Thankyou, Heather Mooney CITY OF i �"'HwLAND NOTICE OF APPLICATION PLANNING ACTION: PA -T1-2024-00229 SUBJECT PROPERTY: 665 E Main Street OWNERIAP PLI CANT: Michael Vargas & Sean Higgins DESCRIPTION: A request for Conditional Use Permit approval to operate a one -unit commercial hotel I motel in an existing single-family structure. The property is located in the C-1 zoning district, COMPREHENSIVE PLAN DESIGNATION: Commercial; ZONING: C-1; MAP: 39 -1E -09 -AC; TAX LOT: 7900 NOTICE OF COMPLETE APPLICATION: March '13, 2024 DEADLINE FOR SUBMISSION OF WRITTEN COMMENTS: March 27, 2024 COMMUNITY DEVELOPMENT DEPARTMENT 51 Winburn Way Tel: 541.488.5305 Ashland, Oregon 97520 Fax. 541.552.2050 ashland.ar,Li-s TTY: 800.785.2900 ii - !3 w 1w L /)-%v N 1 r D The Ashland Planning Division Staff has received a complete application for the property noted on Page 1 of this notice. A copy of the application, including all documents, evidence and applicable criteria are available online at "What's Happening in my City" at httr)s://qis.ashiand.or.us/develppmentproposals/. Copies of application materials will be provided at reasonable cost, if requested. Application materials may be requested to be reviewed in-person at the Ashland Community Development & Engineering Services Building, 51 Winburn Way, via a pre -arranged appointment by calling (541) 488-5305 or emailing planning(a.ashiand.or.us. Any affected property owner or resident has a right to submit written comments within the 14 -day comment period to planningCa)ashland.or.us or to the City of Ashland Planning Division, 51 Winburn Way, Ashland, Oregon 97520 prior to 4:30 p.m, on the deadline date shown on Page 1. Ashland Planning Division Staff determine if a land use application is complete within 30 days of submittal. Upon determination of completeness, a notice is sent to surrounding properties within 200 feet of the property submitting the application. After the comment period and not more than 45 days from the application being deemed complete, the Planning Division Staff shall make a final decision on the application. A notice of decision is mailed to the same properties within 5 days of decision. An appeal to the Planning Commission of the Planning Division Staff's decision must be made in writing to the Ashland Planning Division within 12 days from the date of the mailing of final decision. (AMC 18.5.1.050.G) The ordinance criteria applicable to this application are attached to this notice. Oregon law states that failure to raise an objection concerning this application, by letter, or failure to provide sufficient specificity to afford the decision maker an opportunity to respond to the issue, precludes your right of appeal to the Land Use Board of Appeals (LUBA) on that issue. Failure to specify which ordinance criterion the objection is based on also precludes your right of appeal to LUBA on that criterion, Failure of the applicant to raise constitutional or other issues relating to proposed conditions of approval with sufficient specificity to allow this Department to respond to the issue precludes an action for damages in circuit court. If you have questions or comments concerning this request, please feel free to contact Veronica Allen at 541-552-2042 or veronica.alle n(0)ashland.or.us In compliance with the American with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Administrator's office at 541-488-6002 (TTY phone number 1-800-735-2900). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting. (28 CFR 35.102.-35.104 ADA Title 1). CONDITIONAL USE PERMITS (See https.11ashland.municipal.codes/LandUsel18.5.4.050) A Conditional Use Permit shall be granted if the approval authority finds that the application meets all of the following criteria, or can be made to conform through the imposition of conditions. 1. That the use would be in conformance with all standards within the zoning district in which the use is proposed to be located, and in conformance with relevant Comprehensive plan policies that are not implemented by any City, State, or f=ederal law or program. 2. That adequate capacity of City facilities for water, sewer, electricity, urban storm drainage, paved access to and throughout the development, and adequate transportation can and will be provided to the subject property. 3. That the conditional use will have no greater adverse material effect on the livability of the impact area when compared to the development of the subject lot with the target use of the zone, pursuant with subsection 18,5.4.050.A,5, below. When evaluating the effect of the proposed use on the impact area, the following factors of livability of the impact area shall be considered in relation to the target use of the zone. a. Similarity in scale, bulk, and coverage. COMMUNITY DEVELOPMENT DEPARTMENT 51 Winburn Way Tel: 541.488.5305 Ashland, Oregon 97520 Fax: 541.552„2050 a5 Lkqacc : o �rus TTY: 800.735.2900 b. Generation of traffic and effects on surrounding streets. Increases in pedestrian, bicycle, and mass transit use are considered beneficial regardless of capacity of facilities. C. Architectural compatibility with the impact area. d. Air quality, including the generation of dust, odors, or other environmental pollutants, e. Generation of noise, light, and glare. f. The development of adjacent properties as envisioned in the Comprehensive Plan. g. Other factors found to be relevant by the approval authority for review of the proposed use. 4. A conditional use permit shall not allow a use that is prohibited or one that is not permitted pursuant to this ordinance. 5. For the purposes of reviewing conditional use permit applications for conformity with the approval criteria of this subsection, the target uses of each zone are as follows. a. WR and RR. Residential use complying with all ordinance requirements, developed at the density permitted by chapter 18.2.5 Standards for Residential Zones. b. R-1. Residential use complying with all ordinance requirements, developed at the density permitted by chapter 18.2.5 Standards for Residential Zones. C, R-2 and R-3. Residential use complying with all ordinance requirements, developed at the density permitted by chapter 18.2.5 Standards for Residential Zones, d. C-1. The general retail commercial uses listed in chapter 18.2.2 Base Zones and Allowed Uses, developed at an intensity of 0,35 floor to area ratio, complying with all ordinance requirements; and within the Detailed Site Review overlay, at an intensity of 0.50 floor to area ratio, complying with all ordinance requirements. e, C-1-1). The general retail commercial uses listed in chapter 18.2.2 Base Zones and Allowed Uses, developed at an intensity of 1.00 gross floor to area ratio, complying with all ordinance requirements. f. E-1. The general office uses listed in chapter 18.2.2 Base Zones and Allowed Uses, developed at an intensity of 0.35 floor to area ratio, complying with all ordinance requirements; and within the Detailed Site Review overlay, at an intensity of 0.50 floor to area ratio, complying with all ordinance requirements. g. M-1. The general light industrial uses listed in chapter 1822 Base Zones and Allowed Uses, complying with all ordinance requirements. h, CM -C1. The general light industrial uses listed in chapter 18.3.2 Croman Mill District, developed at an intensity of 0.50 gross floor to area ratio, complying with all ordinance requirements. i. CM -OE and CM -MU. The general office uses listed in chapter 18.3.2 Croman Mill District, developed at an intensity of 0.60 gross floor to area, complying with all ordinance requirements. k. CM -NC. The retail commercial uses listed in chapter 18.3.2 Croman Mill District, developed at an intensity of 0.60 gross floor to area ratio, complying with all ordinance requirements. L HC, NM, and SOU. The permitted uses listed in chapters 18.3.3 Health Care Services, 18.3.5 North Mountain Neighborhood, and 18.3.6 Southern Oregon University District, respectively, complying with all ordinance requirements. COMMUNITY DEVELOPMENT DEPARTMENT 51 Winbutn Way Tel: 541.488.5305 Ashland, Oregon 97520 Fax: 541.552.2050 ashland.or.us TTY: 800.735.2900 AFFIDAVIT OF MAILING STATE OF OREGON County of Jackson The undersigned being first duly sworn states that: 1. 1 am employed by the City of Ashland, 20 East Main Street, Ashland, Oregon 97520, in the Community Development Department. 2. On March 13, 2024 1 caused to be mailed, by regular mail, in a sealed envelope with postage fully prepaid, a copy of the attached planning action notice to each person listed on the attached mailing list at such addresses as set forth on this list under each person's name for Planning Action #PA -T1-2024-00229, 665 East Main Street. "W ichaeCSuChvan Signature of Employee G:�arran�evinlanninglPlanning Ac0onslPAs by Sttee6RFas1 Main4EMain_665_Hotel_1 uniOE_Main_665_PAT1-2024-002291No0aing%E_Main_665_PA-T7-2024-00229_NOC_Atfidevlt otMalling.docx 311312624 ! do-dod piogaj al JalanaI ap uye eAnyaey el e zatldaai � � s;ua;ed/Luoa•AJane :;ed ION As;e3 assajpe,p sallanbil3 , PA -T1-2024-00229 391E09AC90003 PA -T1-2024-00229 391E09AC90017 PA -T1-2024-00229 391 E09AC 14000 343 E 5TH STREET ASSOCIATES ANDERSON ROBY ALTHEA ARDELL INVESTMENT COMPANY 2784 SISKIYOU BLVD 654 E MAIN ST 567 SAN NICOLAS DR STE 220 ASHLAND, OR 97520 ASHLAND, OR 97520 NEWPORT BEACH, CA 92660 PA -T1-2024-00229 391 E09AC8600 PA -T1-2024-00229 391 E09AC90006 PA -T1-2024-00229 391 E09AC90009 BASS RONALD E TRUSTEE ET AL BECKER JOANN ELAINE ET AL BERGSTROM ALAN TIPENNY LEE 78 SIXTH ST 2354 ARGUELLO PL 760 GLENWOOD DR ASHLAND, OR 97520 SANTA CLARA, CA 95050 ASHLAND, OR 97520 PA -T1-2024-00229 391 E09AC90007 PA -T1-2024-00229 391 E09AC8400 PA -T1-2024-00229 391 E09AC7800 BISHOP KIMBERLY AIJOHNSON DAV BRUNO DENNIS TRUSTEE ET AL CARLISLE GARDEN SUITES LLC 912 SISKIYOU BLVD APT 4010 W OLIVET RD 95 COOLIDGE ST ASHLAND, OR 97520 SANTA ROSA, CA 95401 ASHLAND, OR 97520 PA -T1-2024-00229 391 E09AC8000 j PA -T1-2024-00229 391E09AC90014 PA -T1-2024-00229 391 E09AC7200 CHARLEY SUSAN TRUSTEE ET AL 1 D&T ACQUISITIONS LLC I EMERSON TERRY V TRUSTEE ET AL 31 S BARNEBURG RD 1223 ESCALERO AVE j 90 FIFTH ST MEDFORD, OR 97504 PACIFICA, CA 94044 ASHLAND, OR 97520 PA -T1-2024-00229 391 E09AC90000 PA -T1-2024-00229 391 E09AC8200 PA -T1-2024-00229 391 E09AC90011 HAMPTON W H III AND JESKE FAMILY TRUST ET AL JOSHI ROSA 760 ACORN CIR 59 SIXTH ST ' 642 E MAIN ST ASHLAND, Ashl ASHLAND, OR 97520 ASHLAND, OR 97520 PA -T1-2024-00229 391 E09AC90016 j PA -T1-2024-00229 391 E09AC90019 PA -T1-2024-00229 391 E09AC14300 KRENEK JERI D TRUSTEE ET AL LEHMANN RYAN ET AL LEVEE VICTORIA TRUST ET AL 652 E MAIN ST ; 477 FAIRVIEW ST PO BOX 47 ASHLAND, OR 97520 ASHLAND, OR 97520 COBB, CA 95426 PA -T1-2024-00229 391 E09AC90005 PA -T1-2024-00229 391 E09AC7600 PA -T1-2024-00229 391 E09AC90004 LEVISON DIANE L TRUSTEE ET AL LIVNI FAMILY TRUST ET AL LOFTUS MITZI A TRUSTEE ET AL 1268 DRAKE CIR 2974 CHAPMAN LN 628 E MAIN ST SAN LUIS OBISPO, CA 93405 ASHLAND, OR 97520 ASHLAND, OR 97520 PA -T1-2024-00229 391 E09AC 14200 PA -T1-2024-00229 391E09AC9000 PA -T1-2024-00229 LOUIE SUSAN G FAMILY TRUST LUMEN TECHNOLOGIES INC MICHAEL VARGAS 1 SEAN HIGGINS 1393 RELIEZ VALLEY RD 1600 7TH AVE 2306 1 80 VENUS STREET LAFAYETTE, CA 94549 SEATTLE, WA 98191 SAN FRANCISCO, CA 94124 PA -T1-2024-00229 391 E09AC90018 PA -T1-2024-00229 391 E09AC7300 PA -T1-2024-00229 391 E09AC90015 MOONEY HEATHER A PACIFIC RENTAL PROPERTIES LLC PATERSON DENISEIDONALDSON WIL 656 E MAIN ST 800 ELLENDALE DR KAAPSTANDER 158 ASHLAND, OR 97520 ! MEDFORD, OR 97504 NIJMEGEN, 6541 PA -T1-2024-00229 391 E09AC7400 PA -T1-2024-00229 391 E09AC90001 PA -T1-2024-00229 391 E09AC90010 PHILLIPS TIMAUREEN THOMPSON ROBINSON RICHARDIVALERIE RACH SLOAN PATRICIA 60 FIFTH ST 555 OAK HILL CIR 645 G ST # 811 ASHLAND, OR 97520 ASHLAND, OR 97520 ; ANCHORAGE, AK 99501 09LS Aa3Ad PA -T1-2024-00229 391 E09AC90002 SRB LIMITED LLC 25200 SW BIG FIR RD WEST LINN, OR 97068 PA -T1-2024-00229 391 09AC8300 TOPCUOGLU SIVEZAT LALE ET AL 77 SIXTH ST ASHLAND, OR 97520 PA -T1-2024-00229 391 E09AC90008 WINDHAM REGINA I REV LIV TRUS 636 E MAIN ST ASHLAND, OR 97520 1 do-dod paogaa a� �a�anai ap ui}e aany�ey e� a zai�daa a�aadlCse3assaape,psa��anbi�� '' 024-00229 •E09AC90013 TAYLOR HOLDINGS OREGON4: TUCKER ST ASHLAND, •"97520 PA -T1-2024-00229 391E09AC7900 VARGAS MICHAEL J ET AL 665 E MAIN ST ASHLAND, OR 97520 665 E Main St NOC 03/13/24 37 PA -T1-2024-00229 391 E09AC8100 THIRD STREET PROPERTIES LLC 129 ALMOND ST ASHLAND, OR 97520 PA -T1-2024-00229 391 E09AC90012 WESTON ROBERT R TRUSTEE 994 KESTREL PKWY ASHLAND, OR 97520 091S ICtl3 `. ��-:. '- .: r_,. f; �, . ,: ,. �" Planning IDon 51 Winbum Way, Ashland OR 97520 Phone. 541-488-5305 Fax.- 541-488-60116 ZONING PERMIT. APPLICATION Email., Planning@ashland.or.us - FILE # DESCRIPTION OF PROJECT one unit hotellmotel in -1 zone DESCRIPTION OF PROPERTY Pursuing LEEDO Cerlificallon? DYES B NO Street Address 685 East Main Street, Ashland, Oregon 97520 1E a9 -AG T Assessor's Map IVa. 39� x Lots) x}7900 Zoning °` Comp Plan Designation APPLICANT Name Michael VargaslSean Higgins Phone 415699813�E.Mall mjvmsw@gmail.com Address 84 Venus Street Ch.san Francisco zip 94124 PROPERTY OWNER Name Michael Vargas/Sean Higgins Phone 4153078205'E -Nati higginsdsean@gmail.com Address 80 Venus Street City Sart Francisco 7p 94124 SURVEYOR, ENGINEER, ARCHITECT, LANDSCAPE ARCHITECT, OTHER Title NIA Name . Phone E -Mail Address City Zip Title _N/A -- Name Phone E -Mail Address City; Zip 1 Hereby certify that the statements and Information contained in this application, including the enclosed drawings and the required findings of face are in all respects, true and vormct. 1 Understand that all property pins must be shown on the drawings and visible upon the site inspection. In the event the pins are not shown or their locallon found to be incorrect, the owner assumes full responslbillty,: f further. understand that if this request issubsequontty.contested, the burden will be on me to establish; 1) that l produced sufficient factual evidence at the hearing to support this request, 2) that the findings of fact furnished justifies the granting of the request; 3) that the findings of fact furnished by me are adequate; and further 4) .that at/ struclums or improvements are properly located on the ground.. Failure in this regard wiff result most likely in not only the request being set aside, but also possibly in my structures being built In reliance fhereon being required to be removed at my a pense..ff 1 have any doubts, i am advised fo seek competent profess[, advice an assistance_ 4�_ 4plicant's liafirr Date As owner of the property involved In this request, [ have read and''understood the complete application and its consequences to me as a property no r� AfO Property Owners Sign ure (required) Date—� tTa 6a completed 6y Cicy5�f� Date Received Zoning Permit Type Filing Fee OVER 0 C7:5cohuU-dpvtiplvniaingiFayrtis& Han bUla Zoning Pe ItApp&adundx ZONING PERMIT SUBMITTAL REQUIREMENTS o APPLICATION FORM must be completed and signed by both applicant and property owner. ❑ PLANNING FEES FORM must be completed and signed.by both applicant and property owner. ❑ FINDINGS OF FACT — Respond to the appropriate zoning requirementsin the form of factual statements or findings of fact and supported by evidence. List the findings criteria and the evidence that supports it. Include information necessary to address all issues detailed in the Pre -Application Comment document. ❑ TRUE SCALE PDF DRAWINGS - Standard scale and formatted to printno larger than 1 I x17 inches. Incline site plan, building elevations, parking and landscape details. II FEE. (Check, Charge or Cash) ❑ LEED® CERTIFICATION(optional) — Applicant's wishing: to receive priority planning action processing shall provide the following documentation With the application demonstrating the completion of the following steps: • Hiring and retaining a LEED® Accredited Professional as part of the project team throughout design and construction of the project; and » The LEEflO checklist indicating the credits that will be pursued. NOTE: • Applications are accepted on a first come, first served basis. • Applications will not be accepted without a complete application form signed by the applicant(s) AND property owner(s), all required Materials and full payment. • All applications received are reviewed for completeness by staff= within 30 days from application date in accordance with ORS 227.178. • The first fifteen COMPLETE applications submitted are processed at the next available Planning Commission meeting. {Planning Commission meetings include the Hearings Board, which meets at 1;30 pm, or the full Planning Commission, which meets at 7;00 pm on the second Tuesday of each month. Meetings are held at the City Council Chambers at 1175 East Main SO. • A notice of the project request will be sent to neighboring properties for their comments or concerns. • if applicable, the application will also be reviewed by the Tree andlor Historic Commissions. G;lcnmm-davS0"ningTanns &Hendos14s1Zoiung S'erm.i! Applicntiau.dw Zoning Permit Application 665 East Main Street, Ashland, OR 97520 March 6, 2024 Veronica Allen CFM, Associate Planner City of Ashland, Department of Community development Submitted via Email: veronica.allen ashland.or.us We are submitting our application for a Conditional Use Permit for 665 East Main Street. We are applying to use the property as a single unit hotel/motel, which is an allowed use in a Commercial Zone (C-1). Other than use, we are not requesting permission for any changes to the existing structures or their outside appearance. 665 East Main Street is a single-family two-bedroom home built in 1902 in Ashland's Historic Railroad District. In addition to the main house, there is a garage/shed at the back of the property which we do not plan to develop further. We do not anticipate the requested conditional use will negatively impact the neighborhood's livability. In fact, to maintain the property's desirability as a single unit hotel/motel, we anticipate that the property will reflect positively on the immediate vicinity. Since taking possession of the property in August 2023, we have made several improvements to the property, which include, but are not limited to the following: All paths on the property were previously pebbles. They have been replaced with crushed gravel to facilitate safe movement and to ease navigation around the property. Motion sensor lighting has also been added to ensure safe movement around the property while minimizing the possibility of light pollution. The existing gas furnace has been replaced with a modern, energy efficient heat pump. Egress windows have been installed in both bedrooms to ensure safe evacuation from the building in case of fire. During the Pre -Application Conference in September 2023, several staff comments were made about the application for a conditional use permit. We have attached our responses to most of those comments with additional information and findings of fact. We reached out to all departments but did not hear back from some in time to submit this application. Our hope is that "no news means good news." Please tell us if you need information we haven't provided with this application. Respectfully, Michael Vargas (415-609-8133) Sean Higgins (415-307-8205) Page 1 Zoning Permit Application 665 East Main Street, Ashland, OR 97520 FINDINGS OF FACT SITE: 665 East Main Street, Ashland, OR 97520 APPLICANTS: Sean Higgins/Michael Vargas REQUEST: Conditional Use Permit for a single unit hotel/motel We have responded (in green) to each of the Planning Division Staff Comments (in blue) from the Pre -Application Conference held via Zoom on September 20, 2023. We have added our comments to sections of the Ashland Municipal Code, also in green. PLANNING DIVISION COMMENTS This pre -application conference is intended to highlight significant issues before the applicant prepares and submits a formal application. Summary: The site is a contributing historic resource located within and subject to several City of Ashland design standards: Site Review utilizing the standards for Basic Site Review, Detail Site Review, Parking Lot Landscaping, Street Trees and Historic District Design Standards. The use of the space as a Hotel / Motel within the C-1 zoning district additionally requires Conditional Use Permit (CUP) Approval. The subject property is zoned Commercial (C-1), with a single-family dwelling. Per the applicant's materials, the structure was built in 1900 and most recently has been used as a long-term residential rental. The property consists of a two-bedroom, one bathroom house and a 400 square foot garage/barn off the alley in the back of the property Site Review Requirements: As stated above the property is subject to the Basic, Detail, Historic District Design Standards of the Site Design and Use Standards in addition to the Parking Lot Landscaping and Screening, Street Tree, and Landscaping Standards. If the application involves no physical changes to the structures or the property, the Site Design Review would be limited primarily to ensuring that existing landscaping is in keeping with standards. (If future external changes are proposed, Site Design Review standards and criteria would apply.) CONDITIONAL USE PERMIT FOR. A HOTEL/MOTEL The application must address the following approval criteria from AMC 18.5.4.050.A for a Conditional Use Permit. .18.5.4.050 Conditional Use Permit Approval Criteria 1. That the use would be in conformance with all standards within the zoning district in which the use is proposed to be located, and in conformance with relevant Comprehensive plan policies that are not implemented by any City, State, or Federal law or program. Staff Comments: The property was developed in the early 1900's, prior to zoning laws and is therefore, a legal non -conforming use (a residence in a commercial zone). Page 2 Zoning Permit Application 665 East Main Street, Ashland, OR 97520 Applicant Response to Staff Comments: 665 East Main Street is on the block between 5th and 6th Streets on the north side of the street in the Historic Railroad District. The three -block section of East Main Street between 0 Street on the west and 7t" Street on the east was mostly developed as single-family homes in the early 1900'x. The immediate neighborhood, while all zoned C-1, consists of buildings of different ages from a variety of architectural styles and uses, including modern professional offices, churches, modern townhomes, a restaurant, and several travelers' accommodations. Until recently, the properties on each side of 665 East Main Street were used as travelers' accommodations and are now used residences in a C-1 zone. To the east, 637 and 649 East Main Street operated together as Carlisle Garden Suites, a nine -unit Bed and Breakfast, per multiple websites, including AirBnB, Hotels.com and Ashland Chamber of Commerce. This property no longer is a traveler's accommodation and instead is rented out as apartments. To the west, 675 East Main Street operated as Ashland Vacationing "The Little House" is still listed on Facebook.com. However, this home now has long term occupants. 2. That adequate capacity of City facilities for water, sewer, electricity, urban storm drainage, paved access to and throughout the development, and adequate transportation can and will be provided to the subject property. Staff Comments: All City facilities including water, sewer, electrical and storm drainage were installed at the time the building was developed, were sized appropriately and serve the existing property. The proposed single unit hotel/motel will make no significant increase in demand for these services. Applicant Response to Staff Comments: We have been in the house overnight multiple times over the past few months to make required changes and decorate and furnish the house. We have noticed no problems with the water pressure, sewer, electrical service, or storm drainage in our time using the various utilities. 3. That the conditional use will have no greater adverse material effect on the livability of the impact area when compared to the development of the subject lot with the target use of the zone, pursuant with subsection 18.5.4.050.A.5, below. When evaluating the effect of the proposed use on the impact area, the following factors of livability of the impact area shall be considered in relation to the target use of the zone. a. Similarity in scale, bulk, and coverage. Applicant Comments: No changes to the scale, bulk or coverage of the lot are being made to the property. The house is a 36 -foot -wide single -story building built inconspicuously at ground level with a small front porch. b. Generation of traffic and effects on surrounding streets. Increases in pedestrian, bicycle, and mass transit use are considered beneficial regardless of capacity of facilities. Applicant Response: We are not expecting any increase in vehicle traffic for the conditional use, at least versus any other commercial use. In fact, when using the formula for the number of trips Page 3 Zoning Permit Application 665 East Main Street, Ashland, OR 97520 provided by staff, we expect fewer trips to/from the property than for other commercial uses. Please see notes following Section 3.g below. We expect many of our guests will include visits to the Oregon Shakespeare Festival, Lithia Park, and Southern Oregon University during their stay. The property is within easy walking distance of downtown (for example, 10-15 minutes' walk to the Oregon Shakespeare Festival theaters and approximately 15 minutes' walk to SOU). According to walkscore.com the property has a Walk Score of 90/100 and a Bike Score of 89/100, in other words, a car is not needed for most errands. This is considered a feature and benefit of the conditional use if approved. c. Compatibility with the impact area. Applicant Response: As mentioned earlier, both sides of East Main Street, from Lithia Way on the west to 7th Street on the East contain a variety of building styles and functions. We are not proposing any changes to the exterior of the buildings on the property. d. Air quality, including the generation of dust, odors, or other environmental pollutants. Applicant Response: The proposed use will not result in the generation of dust, odors, or other pollutants. In fact, we have disconnected the gas furnace and have installed an electric heat pump for heating and cooling. We are having an electric vehicle charger installed. e. Generation of noise, light, and glare. Applicant Response: We expect that the proposed use will generate less noise, light, and glare as a single unit hotel/motel, than it would if used for other commercial purposes. We have installed some motion -sensitive lighting to help safe movement between the sidewalk and the house, and from the parking area to the house without generating additional light pollution. f. The development of adjacent properties as envisioned in the Comprehensive Plan. Applicant Response: We are not involved in the development of any adjacent properties. g. Other factors found to be relevant by the approval authority for review of the proposed use. Staff Comments: The application would need to demonstrate that the proposed project will have no greater adverse effect on the livability of the area than would development to the target use of the zone. Typical considerations include traffic, parking, noise, etc. There is no proposed change to the site or the building. All that is being proposed is authorizing the use as a short-term rental operating as a one -unit Hotel/Motel. See #5 below. Applicant Response to Staff Comments: We propose no changes that would have a greater adverse effect on the area's livability as described in sections 3a through 3g above. Regarding parking, there is adequate off-street parking on the property reserved for guests (2 spaces) for a 2 bedroom, single -unit Hotel/Motel. We expect no impact on street parking in the immediate neighborhood (there is no parking allowed directly in front of 665 East Main Street). 4. A conditional use permit shall not allow a use that is prohibited or one that is not permitted pursuant to this ordinance. Staff Comments: The use is not prohibited, and is allowed with a conditional use permit (CUP). Page 4 Zoning Permit Application 665 East Main Street, Ashland, OR 97520 Applicant Response to Staff Comments: Nothing additional needs to be added. 5. For the purposes of reviewing conditional use permit applications for conformity with the approval criteria of this subsection, the target uses of each zone are as follows; Staff Comments: C-1. The general retail commercial uses listed in chapter 18.2.2 Base Zones and Allowed Uses, developed at an intensity of 0.35 floor to area ratio, complying with all ordinance requirements; and within the Detailed Site Review overlay, at an intensity of 0.50 floor to area ratio, complying with all ordinance requirements. The property is located in the Detail Site Review overlay. As an example, the lot size is 5,242 square feet, and a 50 percent floor to area ratio would be approximately 2,621 square feet of retail use. General Retail Commercial use typically generates approximately 4.80 PM peak hour trips per 1,000 square feet. 2.621 x 4.80 = approximately 12.58 peak hour trips for retail commercial development at 50 percent floor to area ratio. Hotel/Motel use typically generates approximately 0.74 PM peak hour per trips per room. A one room hotel would equate to 0.74 trips/room x 1 room = 0.74 trips. On that basis, the proposed use will generate less traffic than the target use (general retail commercial) developed at a 50% FAR. Applicant Response to Staff Comments: The proposed use is for a single unit, two-bedroom Hotel/Motel. Maximum occupancy will be 4 adults with a limited number of pets. Using the same formulas as staff, but allowing for 2 bedrooms instead of one, the formula yields the following: 5242 (Square feet lot size) x .5 (Floor to Area Ratio) = 2621 (square feet of retail use) 2621 (Square feet of retail use) / 1000 = 2.621 2.621 x 4.8 (peak hour trips/1000 square feet) = 12.58 (peak hour trips for retail use) 0.74 (peak hour trips for Hotel/Motel use per room) x 2 bedrooms = 1.48 (peak hour trips total) 1.48 (total peak hour trips for proposed use) < 12.58 (total peak hour trips for retail use) With 1.48 total peak hour trips, we expect far fewer trips to/from 665 East Main Street if approved for use as a Hotel/Motel than if it was being used for retail business use. OTHER ORDINANCE REQUIREMENTS No comments. BUILDING: Please contact the Building Division for any building codes -related questions at 541-488- 5305. Applicant Comment: 2/12/2024 Phoned Steve in the Building Division at number listed above. He indicated that if we rented the entire building as a unit, vs as single rooms, he did not need to come out. CONSERVATION: There may be current City of Ashland rebates for the installation of high efficiency toilets (HET) as well as some appliances such as refrigerators, dishwashers and washing machines. Appliances may also be eligible for state tax credits through the Oregon Department of Energy. There may also be opportunities for homes to be built more sustainably or more energy efficiently Page 5 Zoning Permit Application 665 East Main Street, Ashland, OR 97520 with financial and/or technical assistance from the City. For more information on currently available Conservation programs, please contact the City of Ashland Conservation Division at (541) 552-2062 or e-mail Dan.Cunningham@ashland.or.us. Applicant Comments: Dan Cunningham from the Conservation Division has met with the owners since a new electric heat pump with 4 mini -split units has been installed. He suggested a few changes. The main one — replacement of old double hung windows which appear original to the house with modern dual pane windows has been completed. ENGINEERING: No comments. Please contact Karl Johnson of the Engineering Division for any Public Works/Engineering information at 541-552-2415 or via e-mail to karl.johnson@ashland.or.us Applicant Comments: No response received regarding Engineering/Public Works. 2/12/24 Left detailed voice message for Karl Johnson. 2/13/24 Sent following email to Karl Johnson: Good morning, I am following up on a phone message that 1 left yesterday afternoon. We are the owners of a single family home (2 bedrooms, 1 bathroom) built in 1902 in the Railroad District at 665 East Main Street. There is also a garage on the property facing the alley in the back. We have had a pre -application conference to seek permission to operate a single unit hotel/motel in a C-1 zone. The staff (Veronica Allen) advised us to contact you regarding any questions regarding public works and engineering. As our hope is to simply use the existing structure as a travelers accommodation, is there anything further we need to do regarding public works and/or engineering? Do you need to inspect the building? We look forward to hearing from you soon. We live out of town, but will be in Ashland next week if you need to meet with us. Thank you for your time, Michael Vargas (415-609-8133) Sean Higgins (415-307-8205) WAFER AND SEWER SERVICE: If the project requires additional water services or upgrades to existing services the Ashland Water Department will excavate and install in the city right of way all water services up to and including the meter on domestic and commercial water lines. If a fire line is required, the water department will also only install a stub out to the location where the double detector check assembly complete with a Badger brand cubic foot bypass meter should be placed in a vault external to the building. The vault and the DCDA device housed in it are the responsibility of the property owner and should be placed at the property line. Fees for these installations are paid to the water department and are based on a time and materials quote to the developer or contractor. Meter sizes and fire line diameters will need to be provided to the Water Department at Page 6 Zoning Permit Application 665 East Main Street, Ashland, OR 97520 the time of a quote being requested. Please Contact Steve Walker at 541-552-2326 or (walkers@ashland.or.us) with any questions regarding water utilities. Applicant Comments: We do not need additional water services or upgrades to existing services as we do not expect usage of either to increase under the proposed use. On 2/13/24 we sent the following email to Steve Walker but received no response. Good morning, We are the owners of a single-family home (2 bedrooms, 1 bathroom) built in 1902 in the Railroad District at 665 East Main Street. There is also a garage on the property facing the alley in the back. We have had a pre -application conference to seek permission to operate a single unit hotel/motel in a C-1 zone. The staff (Veronica Allen) advised us to contact you regarding any questions regarding water and sewer service. As our hope is to simply use the existing structure as a traveler's accommodation, is there anything further we need to do regarding water and sewer? Do you need to inspect the building? We look forward to hearing from you soon. We live out of town but will be in Ashland next week if you need to meet with us. Michael Vargas (415-609-8133) Sean Higgins (415-307-8205) ELECTRIC DEPARTMENT: The applicant will need to contact Rick Barton in the Electric Department at (541) 552-2082 to discuss service requirements and fees. An approved electric service plan is required to be included in the final application submittal for the application to be deemed complete. Rick can arrange an on-site meeting to assess service requirements and will prepare a schematic service plan to be incorporated into the applicants' civil drawings. Please allow additional time for scheduling an on-site meeting with Rick Barton, subsequent preparation of a schematic plan, and incorporation of this plan into your submittals. Applications will not be deemed complete without an approved electric service pian.) Applicant Comments: 2/13/24 Sent Email to Rick Barton (rick.barton@ashland.or.us) Good morning, 1 spoke with you a few months ago following our pre -application conference with Veronica Allen to use the house we own at 665 East Main Street as a single -unit hotel/motel. Our understanding is that we need to include a schematic diagram of the electrical service at our property with our zoning permit application. 1 believe that when we spoke, you thought you might be able to do this without meeting with us. We live out of town but will be in Ashland next week. Please let us know if we need to meet, or if you need access to the property and interior of the house and/or the garage in the back. We look forward to hearing from you. Michael Vargas (415-609-8133) Page 7 Zoning Permit Application 665 East Main Street, Ashland, OR 97520 Sean Higgins (415-307-8205) Per Rick's response, if there is no change to the size of the service feeding the property, nothing further is needed from the Electric Department. FIRE: No comments. Please contact Ralph Sartain from the Fire Department for any Fire Department -related information at 541-552-2229 or via e-mail to ralph.sartain@ashland.or.us APPLICANT RESPONSES TO FIRE REPORT AF&R 3 An approved footpath around the structure is required so that all exterior portions of the structure can be reached with the fire hose. Any changes in elevation greater than two feet in height (such as retaining walls) require stairs. The stairs shall be an all- weather surface, and meet the requirements as specified in the Oregon Structural Specialty Code. OFC 503.1.1. Applicant Response: The house was built in 1902 near/against the east lot line, preventing an approved footpath around the entire building. The east side of the house can be easily accessed through the adjacent property. To improve safety and navigation around the property, the existing path of river pebbles has been replaced by compacted gravel pathways. Where there was an elevation change of two feet or greater, concrete block stairs have been installed to facilitate access on both sides of the house. AF&R 14 On lands designated in the Wildfire Lands Overlay, a "Fuel Break" as defined in Ashland Municipal Code, section 18.3.10.100 is required. Applicant Response: The property is fully landscaped with a combination of trees, bushes, and small rock gardens. The main garden areas are separated by wide gravel paths. We plan no significant changes to the existing landscaping that would increase the risk of wildfire. There are no dead or dying trees or bushes that need to be removed. AF&R 16 Existing and intentionally planted vegetation is required to meet AMC 18.3.10.100.B(2) General Fuel Modification Area Standards. The Fire Wise landscaping brochure provides diagrams and examples of how to meet these requirements. www.ashiandfirewise.org. Contact Ashland Fire & Rescue Forestry Division For a fuel break inspection. https://www.ashiand.or.usIPage.asp?NavlD=17985 Applicant Comments: On January 27, 2024, we submitted a request for Wildfire Risk Assessment (WRAP) Fire Adapted Ashland website. We received a confirmation on the same day that was auto generated: January 27, 2024 - Thank you! Your response was submitted and a volunteer will contact you soon to schedule your WRAP assessment. Learn more about being prepared for wildfire at www.FireAdontedAshiond.org Please Note: Businesses and entire multi -unit residential complexes will be assessed by Ashland Fire & Rescue staff as soon as staff is available. We appreciate your patience. Page 8 Zoning Permit Application 665 East Main Street, Ashland, OR 97520 If you have questions or concerns about your upcoming assessment, please call AF&R at 541-552- 2231 or email brion.hendrix@ashlond.or.us On February 24, 2024, we sent a follow up email to Brian Hendrix: Hello, 1 am requesting an update on a WRAP Assessment requested via the online form on January 27, 2024 for our property at 665 Fast Main Street. We are requesting this assessment as part of an application for a Conditional Use Permit (CUP) to operate our home as a single unit hotel/motel in a C-1 zone. We haven't heard back about scheduling the assessment, and whether we or our agent need to be available at a specific time. We live out of town and while we make regular trips to Ashland, also have an agent who can be present. We are hoping to proceed with this in a timely manner. Thank you in advance for your response. Michael Vargas (415-609-8133) So far, we have received no response. AF&R 22 • A smoke alarm in each sleeping room, a smoke alarm in the hall leading to the sleeping room and one on each level. Applicant Comments: Smoke alarms/Carbon monoxide detectors are installed in each of the two bedrooms. Additional smoke alarms/carbon monoxide detectors are above each bedroom's entrances. • Consult with the Building Department to see if afire sprinkler system is required. If afire sprinkler system is present, it is required to be maintained in service. Applicant Comments: Per Steve in the Building Department, if the house was rented as a single unit, not as separate rooms, nothing further was needed. • A CO alarm is required to be within five feet of each bedroom. Applicant Comments: Smoke alarms/carbon monoxide detectors are above each bedroom's entrances. • Each sleeping room is required to have an available emergency escape through a window, so the window is required to be operable and remain open while someone would crawl out. If there is a door that leads to the outside, that can be considered the emergency escape in lieu of the window. The emergency escape window shall have a minimum net clear opening of 5.0 sq. ft. For grade floor windows, or a minimum net clear opening of 5.7 sq. ft. For windows above grade plane. The minimum net clear opening height dimension shall be 24 inches. The minimum net clear opening width dimension shall be 20 inches. The net clear opening dimensions shall be the result of normal operation of the opening. Page 9 Zoning Permit Application 665 East Main Street, Ashland, OR 97520 Applicant Comments: Emergency egress windows manufactured by "Redi-Exit Egress Systems" have been installed in each bedroom. Nominal dimensions are 28" wide and 46" high. The clear opening for each window is 20.5" wide by 41" high. The clear opening area is 5.84 square feet. In addition to the egress windows, each bedroom has two exit doors that allow for quick evacuation in case of an emergency. • Afire extinguisher should be located on each level- minimum 1AI0BC size. It is required to be mounted in a visible location and serviced annually. if you have just purchased new ones, either use the tag from the box to write the installation date on or use a permanent marker and write the month and date of installation on the fire extinguisher. Applicant Comments: 2 fire extinguishers are in the kitchen. One is an A:10-B:C, the other is a 10- B:C. Instructions for using the P.A.S.S. technique (Pull/Aim/Squeeze/Sweep) are adjacent to the fire extinguishers. • Make an emergency plan. It should include text with the address of the home, call 9-1-1 for emergencies and the safety features in the home and a diagram for evacuation. This should be made available in the home where guests would see it. Here is an example of an emergency plan www.ashland.or.us/vacationrentals. Applicant Comments: See https://docs.google.com/document/d/19WZCbMHVOBP2YVxs-dYM- QJYHg46WLZaQ16m6VAWAOk/edit?usp=sharing for Emergency Plan and Evacuation Plan Call For an inspection from the fire department after gaining planning approval. 541.482.2770. Page 10 Zoning Permit Application 665 East Main Street, Ashland, OR 97520 FEES: Site Design Review/Conditional Use Permit $1,271.25 PROCEDURE Conditional use permits are subject to a "Type I" procedure which includes an administrative decision made following public notice and a public comment period. Type I decisions provide an opportunity for appeal to the Planning Commission. Submittal Information. The application is required to include all of the following information. a. The information requested on the application form at http://www.ashland.or.us/Files/Zoning%20Permit%2OAppIication.pdf . b. Plans and exhibits required for the specific approvals sought (see below). c. A written statement or letter explaining how the application satisfies each and all of the relevant criteria and standards in sufficient detail (see below). d. Information demonstrating compliance with all prior decision(s) and conditions of approval for the subject site, as applicable. e. The required fee (see below). The Ashland Land Use Ordinance, which is Chapter 18 of the Municipal Code, is available online in its entirety at: https://ashland.municipal.codes/LandUse Written Statements Please provide two copies of a written statements explaining how the application meets the approval criteria from the sections of the Ashland Municipal Code listed below. These written statements provide the Staff Advisor or Planning Commission with the basis for approval of the application: o Conditional Use Permit AMC 18.5.4.040 Plans & Exhibits Required Please provide two sets of exhibits (plans or drawings) addressing the submittal requirements from the sections of the Ashland Municipal Code listed below. These exhibits are used to copy the Planning Commission packets and for notices that are mailed to neighbors. Please provide two copies on paper no larger than 11 -inches by 17 -inches and reproducible copies that are drawn to a standard architect's or engineer's scale. o Plans Submittal AMC 18.5.4.040 Page 11 Zoning Permit Application 665 East Main Street, Ashland, OR 97520 n application for a Conditional Use Permit shall be submitted by the owner of the subject property or authorized agent on a form prescribed by the City and accompanied by the required filing fee. The application shall include a plan or drawing meeting the requirements below. A. General Submission Requirements. Information required for Type I or Type 11 review, as applicable (see sections 18.5.1.05 and 18.5.1.060), including but not limited to a written statement or letter explaining how the application satisfies each and all of the relevant criteria and standards. B. Plan Submittal. The plan or drawing accompanying the application shall include the following information. 1. Vicinity map. Applicant Comments: Please see Exhibit 1. 2. North arrow and scale. Applicant Comments: Please see Exhibit 2. 3. Depiction and names of all streets abutting the subject property. Applicant Comments: Please see Exhibit 3. 4. Depiction of the subject property, including the dimensions of all lot lines. Applicant Comments: Please see Exhibit 4. 5. Location and use of all buildings existing and proposed on the subject property and schematic architectural elevations of all proposed structures. Applicant Comments: Please see Exhibit 4. 6. Location of all parking areas, parking spaces, and ingress, egress, and traffic circulation for the subject property, including accessible parking by building code. Applicant Comments: Please see Exhibit 5. 7. Schematic landscaping plan showing area and type of landscaping proposed. Applicant Comments: Please see Exhibit 5. 8. A topographic map of the site showing contour intervals of five feet or less, Applicant Comments: The lot slopes gently downward approximately 5 feet from the front lot line to the alley. The front porch is at ground level. The back deck is about 5 feet off the ground. 9. Approximate location of all existing natural features in areas which are planned to be disturbed, including, but not limited to, all existing trees of greater than six inches DBH, any natural drainage ways, ponds or wetlands, and any substantial outcroppings of rocks or boulders. Applicant Comments: No changes or disturbances to existing landscaping, including trees, are planned. There are no ponds, wetlands or outcroppings of rocks and boulders. Page 12 CL 3k, €' is Z URN UP $IS5 t9 ffia xo Yi aA EL Zip �.� �� w�:in"q�� X Q o Afl �d n� �pr�p 0 u 43 Za W zo ry �Wm ar-� ll,g w �a L �pr�p 0 u 43 Za W n •eD'[a � _ � ti�Ybbp 'H.LS,8�.915 •• e � sL fa? �aOrrL � M.9�Bl.SlS '� 10) G I W i uL n I_ 16j aZaf '�Sgq lytl tltl'aLY !ib Z- '� �- -1f{gFstH �Aagyi - csp,ctrsf, i � S r .8I �N ay 7.Lpea n c At p n •eD'[a � _ � ti�Ybbp 'H.LS,8�.915 •• e � sL fa? �aOrrL � M.9�Bl.SlS '� 10) G I W i uL n I_ 16j aZaf '�Sgq lytl tltl'aLY !ib Z- '� �- -1f{gFstH �Aagyi - csp,ctrsf, i � S �o 3° RN 2 <Rq0❑ z`�a.O�0001 n �Hr HM o �r.y{wa�zzrrP'o�l�Orp�Oh C4RRan .RR �y4y4��scssgag��o< q� V' 3 - � f 1 � f r 8f Y'j J e ss r 1 .,r"f�'J n� f i I S',[F. NAP.19 M. 4.111 I f t I i CQ rLL I RIPGS Os 006 006 UT r?bEV 6i75 Exhibit 2 Fuesawap :Wb C5�o9�6 IZOLr90f[a ViVQ Si'� I oYLL - I I I 3 - Fuesawap :Wb C5�o9�6 IZOLr90f[a ViVQ Si'� ry 4z°° 28 - —5201 18 ~ 4300 N 0,33 A6 27 01'6 A& � 19 26 �ry 4200 20 25 4.12pe0 �H 24. 23 5640 ,;- 0.T6 Ac 4` _5700 0.1i�-Acs 300 t6 Ac- a� 147.°p ~ 14 �$ 2s' T 3' r 2' Exhibit 3 13 / i ry ,4 a ` 3300. Yq7�^ 3i 0.16 Ac c J �— �' � 3900 T?14,00oo 30 3200 ,\ 16 IV 16 Ac. ` _. 3100 708 Ac h j4DOQ a ` 17 8 ais� N `. 18- T4 CS. 17�QZ-N 0.33 -Ac _ 7 3400 P.>s 0.2,c, 142.p° 2900 08 -AC . 280Q ry �1:°° 0.08 -Ac ry . f, N �qZ°p 22 5 00 i zs a 0 h sic Oil 8600 12�t1 At 11 13 1A 906Q � 0 0,22 Ac GS 13$44 n oc zs' zs' 37.50. 2. ' X54.00 30.Otl �50,P0 41100 114803 14801 14802/ i 3. S Ao 4,14 Ac 0.17 Ac 0,17 Aoi 14300 14200 O�+ j 4 S / 0.17 Ac 0.17 Ac EF d o 0 AI � z I t-4 D V; E: f Ex. ,)it 4 Y-- 1'7 1 26+ 5` AI +; y �rY ♦r � ' r' 665 E N. _ . St Exhibit 5 �7� �A _ -P sex OAP !°OCtI A PCS m4 p SPA}) 17 8v�t 7-l 1 I �{ l r X 1 �jT L-� i 14 i ! {-1 zo a e, 4 o'u T 4A 7-C � r r -- - 1;mec cd i ALLt: Y The comments of this pre -app are preliminary in nature and subject to change based upon the submittal of trrlditional or different information. The Planning Commission or 00i Council are the final decision making authority of the City, and are not bound by the comments made by the Staff as part of this pre -application. ASHLAND PLANNING DIVISON PRE -APPLICATION CONFERENCE COMMENT SHEET September 20, 2023 PLANNING DIVISION COMMENTS SITE: 665 East Main St APPLICANT: Scan Higgins/Michael Vargas REQUEST: Conditional Use Permit for a 1 unit hotel/motel This pre -application conference is intended to highlight significant issues before the applicant prepares and submits a formal application. Summary: The site is a contributing historic resource located within and subject to several City of Ashland design standards: Site Review utilizing the standards for Basic Site Review, Detail Site Review, Parking Lot Landscaping, Street Trees and Historic District Design Standards. The use of the space as a Hotel / Motel within the C-1 zoning district additionally requires Conditional Use Permit (CUP) Approval. The subject property is zoned Commercial (C-1), with a single-family dwelling. Per the applicant's materials, the structure was built in 1900 and most recently has been used as a long- term residential rental. Site Review Requirements: As stated above the property is subject to the Basic, Detail, Historic District Design Standards of the Site Design and Use Standards in addition to the Parking Lot Landscaping and Screening, Street Tree, and Landscaping Standards. If the application involves no physical changes to the structures or the property, the Site Design Review would be limited primarily to ensuring that existing landscaping is in keeping with standards. (If future external changes are proposed, Site Design Review standards and criteria would apply). CONDITIONAL USE PERMIT FOR A HOTEUMOTEL The application must address the following approval criteria from AMC 18.5.4.050.A for a Conditional Use Permit. 18.5.4.050 Conditional Use Permit Approval Criteria That the use would be in conformance with all standards within the zoning district in which the use is proposed to be located, and in conformance with relevant Comprehensive plan policies that are not implemented by any City, State, or Federal law or program. The property was developed in the early 1.900's, prior to zoning laws and is therefore, a legal aeon -conforming use (a residence in a commercial zone). 2. That adequate capacity of City facilities for water, sewer, electricity, urban storm drainage, paved access to and throughout the development, and adequate transportation can and will be provided to the subject property. 665 E Main St September 20, 2023 / vra - dds Page 1 General .Detail Commercial use typically generates approximately 4.80 PM peak hour trips per 1,000 square feet. 2.621 x 4.80 = approximately 12.58 peals hoax• trips for retail commercial development at 50 percent floor- to area ratio. Hotel/Motel rise typically generates approximately O.74 PM pear hour per trips per room. A one room hotel would equate to 0.74 tr•ipslroom x f room = 0.74 trips. On that basis, the proposed use will generate less traffic than the target use (general retail commercials) developed at a 50%, FAR Non -Conforming Use: The applicant(s) have indicated the possible future desire to return the structure to a residential use. AMC 18.1.4.020 requires a Conditional Use Permit (CUP) to re- establish a discontinued non -conforming use. Re-establishment of the residence would be be possible subject to the criteria below, and in keeping the residential structure's "residential character." Re-establishment of such previous non -conforming use would be looked at based on any changes made and the specifies of the proposal. 18.1.4.020 Reestablishment of Nonconforming Status for Discontinued Use. Notwithstanding the provisions of subsection 18.1.4.020.6, a nonconforming use that is discontinued shall not be considered abandoned where the approval authority approves a Conditional Use Permit pursuant to chapter 18.5. . The applicant shall demonstrate the reestablished use is equivalent to or more restricted than the abandoned use. In evaluating whether or not to permit the reestablishment of a nonconforming use, the approval authority, in addition to applying the criteria required for Conditional Use Permit, shall apply the following criteria. 1. Any improvements for the reestablishment of a nonconforming use on the site are limited to 50 percent of the value of the structure, except where such improvements bring the subject site, development or use into closer conformity with this ordinance. Valuation shall be determined as follows: a. An independent real estate appraiser licensed in the State of Oregon shall determine the value of the structure. b. The value of the improvement shall be determined based upon copies of the contractor's bid for said improvements, which shall be required with the Conditional Use Permit application. c. Personal property necessary for the operation of the business or site improvements not included in the structure shall not be counted as improvements under this criterion. 2. The traffic generated by the proposed use is not greater than the greatest traffic that would be generated by a permitted use. In assessing the traffic generated by the proposed use, the approval authority shall consider the average peak -hour number of vehicle trips per day, the hours of operation, and the types of traffic generated; i.e., truck or passenger vehicle. The approval authority may condition approval of the Conditional Use Permit limiting the land use so that traffic impacts are not greater than for uses permitted in the same zone. 665 E Main St September 20, 2023 I vra - dds Page 3 2326 or ( walkers@ashland.or.us ) with any questions regarding water utilities. ELECTRIC DEPARTMENT: The applicant will need to contact Rick Barton in the Electric Department at (541) 552-2082 to discuss service requirements and fees. An approved electric service plan is required to be included in the final application submittal for the application to be deemed complete. Rick can arrange an on-site meeting to assess service requirements and will prepare a schematic service plan to be incorporated into the applicants' civil drawings. Please allow additional time for scheduling an on-site meeting with Rick Barton, subsequent preparation of a schematic plan, and incorporation of this plan into your submittals. Applications will not be deemed complete without an approved electric service plan. PROCEDURE Conditional use permits are subject to a "Type I" procedure which includes an administrative decision made following public notice and a public comment period. Type I decisions provide an opportunity for appeal to the Planning Commission. Submittal Information. The application is required to include all of the following information. a. The information requested on the application form at h ://www.asMand.or.us/Files/Zonin %20Permit%20A lication. df . b. Plans and exhibits required for the specific approvals sought (see below). c. A written statement or letter explaining how the application satisfies each and all of the relevant criteria and standards in sufficient detail (see below). d. Information demonstrating compliance with all prior decision(s) and conditions of approval for the subject site, as applicable. e. The required fee (see below). The Ashland Land Use Ordinance, which is Chapter 18 of the Municipal Code, is available on- line in its entirety at: hqs://ashland.municipal.codes/LandUse Written Statements Please provide two copies of a written statements explaining how the application meets the approval criteria from the sections of the Ashland Municipal Code listed below. These written statements provide the Staff Advisor or Planning Commission with the basis for approval of the application - 0 Conditional Use Permit AMC 18.5.4.040 „ Plans & ,Exhibits,„ Required ..,__.._,... Please provide two sets of exhibits (plans or drawings) addressing the submittal requirements from the sections of the Ashland Municipal Code listed below. These exhibits are used to copy the Planning Commission packets and for notices that are mailed to neighbors. Please provide two 665 E Main St September 20, 2023 1 vra - dds Page 5 DESCRIPTION OF PROJECT City of Ashland Building Safety Division 51 Winburn Way • Ashland, OR 97520 Phone (541) 488-5305 • Fax (541) 488--6066 Email: Quildin ashland.ar.us Project Description , ,g�, _ - . r L E � � frg& - -t -R, � er"'M O a TF LA 5E-AtJ /41441,A)5 4Il6 , t-7- �7.6- 146lAf5 Z7 5el Name Ali #&L- VAR ,� �.� .._ ... Phone W6�-'601 -J?13.2 E -Mail AA.I-Vfl15'y�,� Address Yo VX, -/1,115 5'f - PROPERTY OWNER Name h _s A-P(Iq4�4zsIT5 Day Time Phone Address DESCRIPTION OF PROPERTY City Zip Street Address Assessor's Map No. 39 1E Lots) -ow SUBMITTAL. REQUIREMENTS _0 0 To request a pre -application conference, submit this form with true scale PDF drawings to PlanningRashland.orms. The application will need to include plans addressing the application submission requirements including site and landscaping plans drawn to a standard scale and formatted to print to scale on paper no larger than 11 -inches by 17 -inches. Completed Application. Narrative -- Provide a written description of proposal and request. (If in Historic District, provide pictures of existing structures, elevations of proposed structures and details of planned exterior design features and materials) Site Plan - The site plan should contain all applicable elements in the Site Plan Checklist (see page 2) plus any other information pertinent to this proposal. The site plan will be checked to insure all applicable information is included at the time the pre -application date is set. Additional information - Provide in the narrative or with the site plan: 1) Number of acres in development 2) Total gross square footage of all structures 3) Number of stories on each structure 4) Indicate number of and square footage of: a) Dwelling Units (include the units by the number of bedrooms in each unit- e.g. 10 1 -bedroom, 25 2 -bedroom, etc) b) Office Spaces c) Retail Units d) Other Spaces 1. 2. 0 4. V City of Ashland Building Safety Division 51 Winburn Way • Ashland, OR 97520 Phone (541) 488-5305 - Fax (541) 488-6066 Email: f3uildii@c�shlcind.or us 5) Percentage of lot coverage by: a) Structures e) Landscaping b) Streets & Roads f) Number of parking spaces c) Parking Areas/Driveways g) Total square footage of landscaped areas. d) Recreation Areas h) Other pertinent information of the proposed development 5. LEEDO Certification -- Indicate whether project will be pursuing LEEDO certification. 6. Submittal Fee - $200.00 PRE -APPLICATION SITE PLAN CHECKLIST YES NO NIA 1, Project Name 2. Owner Name 3. Site Address and Map & Taxlot Number 4. Vicinity Map - with street names and locations of all existing and proposed streets within or on the boundary of the proposed development 5. Scale & North Arrow 6, Lot Layout with a proximate dimensions for all lot lines 7. Zoning Designations in pEqposed develo Ment and surrounding properties 8, Location & Use of all proposed and existing building, fences and structures 9. Indicate which buildings are to remain and which are to be removed 10. Location of all landscaped areas. Indicate existing trees, size, species, and approximate drip line outer branch location), Identify trees to be removed. 11. Location and size of all public utilities in and adjacent to the proposed development including water line and meter size, sewer lines, storm drain lines, nearest fire hydrant. 12. Locations of drainage ways or public utility easements in and adjacent to proposed developMent. 13. Location, size and use of all contemplated and existing public areas 147 Approximate topography (slo e o€ the site 15. Location of all parking areas and individual and handicap parking spaces, ingress and a rens on the site and on-site circulation 16. Use designation for the areas not covered by buildings (e.g. loading, storage, vacant, open space, etc. 17. Elevations of the building(s) 18. Construction materials - wood frame, masonry, etc. (If project is in a Historic District provide pictures of existing structures and indicate proposed exterior materials for siding, windows, trim and roofing) Pre -Application Submittal Requirements 665 East Main Street Page 1 2. Narrative: Upon successful application for a Conditional Use Permit, Serendipity House at 665 East Main St (between 5th and 6th Streets) will be a 2 -bedroom, 1 -bathroom traveler's accommodation. It was built in 1906. The property is zoned C-1 Commercial and it would be adjacent to another travelers accommodation at 637 East Main Street (Carlisle Garden Suites), The property has most recently been used as a long-term rental. Pre -Application Submittal Requirements 665 East Main Street Page 2 Pre -Application Submittal Requirements 665 East Main Street Page 3 Pre -Application Submittal Requirements 665 East Main Street Page 4 Pre -Application Submittal Requirements 665 East Main Street Page 5 3. Site Plan Checklist: 1) Project Name: Serendipity House 2) Owner Names; Sean Higgins Michael Vargas 3) Site Address: 665 East Main Street Map and Tax Lot Number: 391 E09 -AC -07900 (see Appendix A) 4) Vicinity Map - See Appendix B 5) Scale and North Arrow - See Appendix C 6) Lot Layout with approximate dimensions of all lot lines - See Appendix D 7) Zoning Designations. C-1 Commercial 8) The house will be used as a traveler accommodation. The garage will be a storage and shop area, 9) All Buildings will remain and none will be removed 10) Location of all landscaped areas: All areas currently landscaped will remain. The lot is landscaped except for the areas occupied by the house, garage and parking area 11) *NEED* Locations of drainage ways or public utility easements 12) Location and size of all planned and existing public areas: The only public area is the parking strip in front of the property along East Main Street. 13) *NEED* Approximate topography (slope) of the site Pre -Application Submittal Requirements 665 East Main Street Page 6 14) Location of parking areas: At the rear of the property along the alley and beside the garage. 15) Use designation for the areas not covered by buildings 16) Elevations of the buildings 17) Construction Materials: Both buildings are wood frame with asphalt shingle roofs. The house has double paned windows with vinyl frames. The garage has wood frame windows. 4. Additional Information: 1) Number of Acres -0.12 (5,227 sq ft) 2) Total gross square footage of all structures - 1,559 sq foot (House=898, front porch=80, back deck=141, garage=440). See Appendix E. 3) Number of stories on each structure - One 4) Number and square footage of a) Dwelling Units - One 2 -bedroom house b) Other - One garage 5) Percentage of lot covered by: a) Structures: Approximately 30% b) Streets and Roads: 0% c) Parking Areas and Driveways: Approximately 15% (800 sq ft) d) Recreation Areas: NIA e) Landscaping: Approximately 55% f) Number of parking spaces: 2-3 g) Total square footage of landscaped areas: Approximately 2868 sq ft h) Other pertinent information: *NEED* 5. LEED (a registered trademark) Certification is not being pursued. 6. Submittal Fee of $200.00 to be made per instructions. Pre -Application Building information 1) Current Building Occupancy Type: Residential 2) No change of Occupancy is being requested. 3) Residential Occupancy Type: From R-3 Occupancy to R-1 Occupancy 4) Type of Building Construction: *NEED*'Type V' 5) There are no plans to add fire sprinklers or alarms. City of Ashland Building Safety Division 51 Winburn Way • Ashland, OR 97520 Phone (541) 488-5305 • Fax (541) 488-6066 Email: building&gsl�lcr-d.or.us Pre -Application Conference Information Sheet & Submittal Requirements PURPOSE Pre -application conferences are required for all projects that require a Type I, Type II or Type III planning actions as defined in Chapter 18.5.1 of the Ashland Municipal Code. Definitions for Type, I, 11 and III planning actions can l btefound at www.ash contactthe l.onus/code.asp. If you are unsure if your project falls into any of the Planning Division of the Community Development Department for assistance at (541) 488-5305. The purpose of the pre -application conference is to allow the applicant and the City Staff to meet and discuss the proposed project early in the development process. This early review and meeting helps to identify opportunities and key issues prior to preparation and submission of the Planning application. Before a proposal goes before the Planning Commission for approval, most of the issues can be worked out so that the project is ready for review with few additional changes or conditions needed. PROCESS Requests for a pre -application conference must be submitted to the Planning Division a minimum of two weeks in advance of the scheduled meeting. Pre -application conferences are scheduled for Wednesdays between 2:00 and 4:00 PM. These conferences are scheduled on a first come — first served basis. A time cannot be reserved without a ment and a complete submittal as described on the attachment. The narrative and the plans are then electronically sent to each concerned department to review and return comments to the Project Planner. Where applicable, other agencies such as the Oregon Department of Transportation and Jackson County will be invited to comment. At the conclusion of the pre -application conference, you will receive a list of comments on what you will need to submit for your planning action. In some cases, the Project Planner may recommend waiving the pre -application meeting if the pre -application comments are self-evident and there are no critical issues. Once the pre -application comments are issued, you have six months to submit for your planning action. If more than six months elapse from the time of the conference to your planning application, a second conference may be required due to potential code changes. City of Ashland Building Safety Division 51 Winburn Way • Ashland, OR 97520 Phone (541) 488-5305 • Fax (541) 488-6066 Email: BL111EIn ashlc€nd.or,u5 PRI: -APPLICATION BUILDING INFORMATION Please attempt to indicate the following (Note: if information is not known please leave blank) 1. Current Building Occupancy Type (select one): Assembly = More than 50 occupants Theaters, Restaurants, Nightclubs, Taverns and Bars, Community Halls, Art Galleries, Places of Worship, Arenas, Bleacher's, etc. Business = Less than 50 occupants Professional Service Office, Barber and Beauty Salons, Training and Skill Development not within a school or academic program, Bank, Print Shop, etc. Educational Schools K -12th Grade, Religious Educational Rooms and Auditoriums, Day Care Facilities Factory (F- Occupancy's include, among others, the use of a building or structure or portion thereof, for assembling, disassembling, fabricating, finishing, manufacturing, packaging, repair or processing operations that are not classified as Group H -Hazardous or Group S -Storage Occupancy's High Hazard H -Occupancy's includes, among others, the use of a structure, or a portion thereof, that involves the manufacturing, processing, generation or storage of materials that constitute a physical or health hazard in quantities allowed in control areas complying with section 414 of the Oregon Structural Specialty Code. Institutional I -Occupancy's includes, among others, the use of a building or structure or a portion thereof for more than 16 persons, excluding staff, who reside on a 24 hr, basis in a supervised environment and receive custodial care. Detoxification f=acilities, Hospitals, Medical Care, Nursing Homes, Congregate Living Facilities, Social Rehabilitation Facilities, Assisted Living Facilities, Alcohol and Drug Centers, Correction Centers, Jails, Reformatories, Adult and Child Day Care Facilities. Mercantile Department Stores, Drug Stores, Markets, Motor Fuel -Dispensing Facilities, Retail or Wholesale Stores, Sales Rooms. Residential Single Family Residence, Hotels, Motels, Apartment Houses, Vacation Time Shares, Congregate Living Facilities (more than 16 occupants), Assisted Living Facilities (with or without a Memory Care Endorsement), Residential Treatment Facilities, etc, 2, is a Change of Occupancy being requested? If yes, please indicate the proposed Occupancy Type: Assembly High Hazard Business Institutional Educational Mercantile Factory Residential 3. If Residential please indicate which type (select one): R-1 Occupancy Hotels (transient), Motels (transient), Boarding Houses (transient) with more than 10 occupants, R-2 Occupant Apartment Houses, Congregate Living Facilities (non -transient) with more than 16 occupants, Dormitories, Hotels (non -transient), Motels (non -transient), Vacation Time Share Properties, Boarding Houses (non- transient) with more than 16 occupants, etc, City of Ashland Building Safety Division 51 Winburn Way • Ashland, OR 97526 IF n.. Phone (541) 488-5305 • Fax (541) 488-6066 Email: Buildinarea7ashland.or.us R-3 Occupancy Detached One and Two Family Dwellings and Townhouses, Adult Care Facilities (six or fewer persons of any age less than 24 hrs.), Adult Foster Homes as defined in ORS Chapter 443, or Family Child Care Homes located in a private residence as defined in the Oregon Structural Specialty Code section 310.2. Buildings that do not contain more than two dwelling units, Boarding Houses (non -transient), Child Care Facilities that provide accommodations for six or fewer persons of any age for less than 24 hrs., Congregate Living Facilities (non -transient) with 16 or fewer occupants, Lodging Houses, etc.) R-4 Occupancy This occupancy shall include buildings, structures or portions thereof for more than five but not more than 16 persons, excluding staff, who reside on a 24 -hr. basis in a supervised residential environment and receive custodial care, Congregate Living Facilities, Halfway Houses, Social Rehabilitation Facilities, Alcohol and Drug Centers Assisted Living Facilities (with or without a Memory Care Endorsement), Residential Care Facilities (with or without a Memory Care Endorsement), Residential Treatment Facilities, Group Homes and Facilities, etc.) 4. Type of Building Construction: Types I and II construction are those types of construction in which the building elements listed in Table 601 of the Oregon Structural Specialty Code are of noncombustible materials. Type III construction is that type of construction in which the exterior walls are of noncombustible materials and the interior building elements are of any material permitted by the Oregon Structural Specialty Code. Type IV Construction (Heavy Timber) is that type of Construction in which the exterior walls are of noncombustible materials and the interior building elements are of solid or laminated wood without concealed spaces. Type V Construction is that type of construction in which the structural elements, exterior walls and interior walls are of any materials permitted by the Oregon Structural Specialty Code. Type l Type IV Type II Type V Type M 5. Is the building equipped or proposed to be equipped with a Fire Protection System? (e.g,, Fire Sprinklers or Fire Alarms) Yes No Any questions regarding the pre -application conference or the formal land use application submittal can be directed to the Ashland Planning division at (541) 488-5305. 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