HomeMy WebLinkAbout2005-09-15 AFN Options Committee Agenda PacketOF
S� H L A NI:�Wr�
AFN Options Committee Meeting
Agenda
September 15, 2005, 7:30am
Siskiyou room, CDES Building, 51 Winburn Way
I. CALL TO ORDER
II. ROLL CALL
III. REVIEW COMMITTEE MINUTES
Approval of minutes dated September 8, 2005
IV. REVIEW CHARGE
A. Council Communication: Options regarding the Ashland Fiber Network
B. Strategies for Strengthening AFN from Councilor Cate Hartzell
C. AFN "T Point Plan from Councilor Russ Silbiger
V. COMMITTEE DISCUSSION
A. Options identified by Council
B. Identify information to evaluate
C. Schedule specific discussions
D. Continue reviewing presented documents
VI. NEXT MEETING(S)
Next scheduled meeting September 26, 2005 at 7:30 AM
A. Future meeting with ISP's
B. Future meeting with Programming Committee
VII. PUBLIC INPUT
Vill. ADJOURNMENT
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact the City Administrator's office at (541) 488-6002 (TTY
phone number 1-800-735-2900). Notification 72 hours prior to the meeting will enable the City
to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104
ADA Title I).
AFN Options Committee
Documents Supplied
September 15, 2005:
A. AFN Bond Sale
B. Budgeted Staffing Levels, excluding temps
C. Comparison of Central Service Fees, detail and summary
D. Cable Television Franchise, Split 70% General Fund and 30% Street Fund
September 8, 2005:
A. Internal AFN Development Opportunities (Wanderscheid Memo)
B. Navigant Report, Marketing Development Opportunities Results Update
(Wanderscheid Memo)
C.AFN ISP Analysis Memo and Spreadsheet
D. Cost Benefit of VOI P on AFN's Network Memo and Spreadsheet
E. Cost Benefit of Settop Replacement on AFN's Network Memo and
Spreadsheet
F. Video on Demand Memo
G. Competitive Analysis Cable TV Memo
H. Broadband Internet Comparison Memo
I. CATV Channel Lineup Comps Spreadsheet
J. AFN Revenue Contracts Spreadsheet
K. Bulk Cable TV Contracts Spreadsheet
L. Open Purchase Orders as of August 26, 2005 Spreadsheet
M. Cash Flow/ Business Plan
N. Council Communication, AFN Quarterly Report
O. Council Communication, Resolutions Authorizing a Cable Television Rate
Increase in the Telecommunications Fund and Surcharge on Electric
Accounts
August 15, 2005:
A. 30,000 Overview of AFN Technical Operations
B. Overview of AFN Programming
C. Broad Brush at Broadband
D. Overview of AFN Marketing
E. AFN Financial Overview Memo
F. Financial Statements
G. AFN Rate Model
H. AFN 3rd Quarter 2005 Report
I. AFN Cable TV Rate Increase Memo
J. Official Bond Statement and supporting documents
K. AFN Business 2004 Business Plan, Navigant Consulting
L. AFN Key Findings Summary, Mindwave Research
M. AFN Business Plan Evaluation, Market Development Opportunities:
Descriptions, Navigant Consulting
N. AFN Business Plan Evaluation, Internal AFN Development Opportunities,
Navigant Consulting
August 2, 2005:
A. Options Regarding the Ashland Fiber Network
B. Strategies for Strengthening AFN, Councilor Cate Hartzell
------ -- - ------
C1 T Y U F
ASHLAND
Options regarding the Ashland Fiber Network
Meeting Date: June 7, 2005 Primary Staff Contact., Gino Grimaldi
Department: Administration E-mail: gnmaldg@ashland.or.us
Contributing Departments: Secondary Staff Contact:
Approval: E-mail:
s -tatome nt:
At the City -Council meeting of May 10, 2005 the City Council indicated an interest in discussing
options regarding the future operation of the Ashland Fiber Network (AFN) and the possibility of the
creation of a committee to evaluate those options.
Background:
AFN has been in operation approximately nine years. Initial construction costs were estimated to be
$6 nufflion an-d actual construction costs- were $9 million. Funding for the construction of AFT was
accomplished through a combination of internal borrowing and two bank loans. operating losses since
the start of the operation of AFN are $7.5 million and were fimded through internal borrowing. Due to
the lack of available cash for internal borrowing, the City Council authorized the issuance of bonds in
the amount of $15.5 million and eliminated the internal borrowing. At this time, AFN is unable to
generate sufficient revenue to pay both operating costs and annual debt service.
In the spring of 20049 Navigant Consulting was hired to develop new revenue opportunities, review
operating procedures and staffing, and develop new marketing ideas and initiatives. At that time, it
was anticipated that AFN would have a positive net 'income beginning.in 2007-08 based on the
successful implementation of a number of initiatives -and recommendations that were presented to the
City Council in. March, 2004. AFN staff has implemented most of the initiatives and
m i . a disappointing d- achieving "tiv
recom- mendations. The results of the *t' 1i been disappo g an evmg a �posi e net
ave
income in 2007708 "is not realistic. Updated financial. projections do -not anticipate achievIng a positive
not -income in the near future. The.2005-2006 Budget Committee approved budget includes a
500,000 subsidy from the Electric Fund in order to meet debt service requirements. This subsidy is
anticipated to grow in the following years.
Several Councilors have suggested the creation of an AFN Options Committee. - The purpose of the
committee would be to evaluate four options reizarding the future of AFN. It has been suggested that
None.Related City POliGles:
Council options:
Committee Creation
e Create a committee as proposed:
as authorize the Mayor to appoint are.. ad hoc con.mitteeg
b. Use the appointment process used for boards and con n fissions
20 Do not create a committee.
3. Other.
Selection of ODtions for Evaluation
l ® Use the two step process proposed assumes the creation of a -committee .
20 City Council selects options to be evaluated prior to. the creation of a committee if a
committee is not created, the options would be evaluated by staff and presented to the
City Council).
Staff Recommenaation,
Committee Creation
It is recommended that the City Council authorize the Mayor to appoint a five pp e member ad hoc
conunittee. This will allow the committee to be created quickly and will allow for the
recruitment of members with business, technical, cable Indus and financial expertise.
�p p
Selection. of o bons for evaluation
It is reconunended that the City Council select options to be evaluated ri a
p p or to the creation of a
corrunittee. This will provide -a clear focus for the con�xnittee that will use eorr iittee and staff
time most efficiently. It is recommended that the committee evaluate the fo
ur optlonst�d.;��.:�_
above®
Potential- Motions:
A motion to implement the options noted above is appropriate.
Attachments:
Strategies for Strengthening AFN by Councilor Hartzell.
MEMO
From Cate Hartzell
June 2, 2005
RE.- Strategies for Strengthening AFN
In the process of meeting with Russ Siibiger and John Morrison, I created a list of actions
that we discussed as potentially useful for addressing issues related to .AWN.
Please include there in your consideration of the Juno 7, 2005 AFN agenda item.
1. IDENTIFY THE RANGE OF OPTIONS and have the City Council indicate which it
wants cost/benefit information back on. options include:
a) Ma itaiin AFN as a city -op gated enterprise with investment in new
serVcCslroducts, including expanded use by city departments
.) t ' AFN as a utility with no significant change in services
c) Establish aH or part of AFN under a not -for -profit entity
d) Sell only the cable services component of AFN
e) Sell all AFN services.
2a FORM OPTIONS COMMITTEE
Members will be selected to ensure that there is .the following expertise: business,
technical, industry, and financial.
Task:
a) Identify the economic and social benefits and costs of the options that are
identified for study by the City Council.
b) Explore and communicate with the Council about other opportunities that
arise from their work.
C) Explore and present options for providing benefit to customers who will pay
AFN fee when they aren't able to access AFN.
a) Present the results of the committee work without making a recommendation;
30 RUSS.-VISITS PANISH FO.R'K to research and deepen our _understanding of how
we. can mprove and the public image
4. CREATE AN ASHLAND CHANNEL
isquss idea with RVTV; secure permission to repackage the City content to
another charnel; identify where in the upcoming contract renewal we would
include this changel
Engage local people interested in participating
Devise plan to enhance channel 20
0l1 Page 1 of
6. ENHANCE PUBLIC IMAGE OF AFN
Council increases level. of engagement, coordinates a paper on FAQ and Myths;
Informs public through available media
7. INCREASE THE EFFECTIVENESS OF THE UTILITY BILLING OFFICE in
addressing AFN services
* Provide improved promotional materials and tools
* Resolve issues related to point of contact pro -motion
8. RENEGOTIATE THE ISP CONTRACTS
Ensure that ISPS � charge businesses at business rates
Arrange forsharing addresses of ISP subscribers;
9. INCREASE INTEGRITY OF AFN LEGAL AND FISCAL PROCEDURES
Complete independent audit of AFN dept.
Implement recommendations of Finance Director and audit
10. INVESTIGATE POSSIBILITY OF FUNDING THROUGH OECDD OR OREGON
ECONOMIC PLAN
I I o ESTABLISH A COUNCIL -BASED OVERSIGHT COMMITTEE for this transition
06/01/05
Page 2 of.2
---
` solution
m Alternative AFN rates
o n Af n o too .;;;::.. �.� «.�.._�}���::�..�_ _ .�. ��_�
Morrison ....-------- ---- - - --
From: "Russ .Silbiger" <russ a@mind.net>
TO: "'City Councill" <council@ashland.or.us>
Date: 9/3/2005 11:32:44 AM
Subject: [Afn—options] Alternative AFN rates resolution
Mayor and Council,
I found the multiple proposals by staff in regards to AFN TV rates to be
confusing. They do not easily relate to the City Budget targets we need to
achieve. This year's approved budget shows a 10 percent projected revenue gain
for AFN, which amounts to $205,000. In addition, we have the $500,000 subsidy in
the budget, for a total of $705,000. From what I can tell, staff now anticipates
a shortfall of $738,000 for this fiscal year.
Instead of trying to adjust the staff suggested numbers, I have taken a simpler
approach.
My approach was to come up with a price increase that will account for the
budgeted projected revenue increase and the budgeted revenue subsidy.
I also tried to tweak the tier rates rather than do a simple across the board
rate increase for a number of reasons.
Note - These are total customer prices - See table below for base pricing.
Tier 1 m $9. 95 Tier 1 is our "lifeline service" with no true programming costs.
(A discussion of the $12,000 in yearly fees to Hunter to deliver over the air
signals to us via our fiber is needed.) This is a 10% increase.
"Tier 2 - $17.95 currently our revenue for tier 2 over tier 1 basically covers
the programming costs for the tier. In addition we have had to put tier 3
channels on tier 2 due to lack of customers penetration in higher tiers. This
24% increase attempts to recoup some of those costs, and helps bring the tier
closer to a market rate.
Tier 3 ® $41.95 This 20% increase still does not bring us to market rates,
coming in a few dollars cheaper than Charter's valley rates ($45.99 according to
the Tidings 3103 article) , and $1.00 cheaper than our two satellite
competitors.
Tier 4 - $51.95 This is only a 10% increase, but our "digital" tier lags far
behind our competitors in number of channels.
do not suggest price increase for our Premium Channels because we already
have higher prices compared to our competitors for HBO and Showtime; and our
prem ium offerings are poor relative to the competition.
For a full year, these increases average out to be 20%, excluding Premium and
PPV. Bulk rates and Commercial rates will also need to be looked at.
In addition we need to institute a $7.50 a month AFN surcharge to all City
utility bills to meet our budgeted debt payment obligations, as well as the
additional $33, 000 shortfall identified by staff
If we had instituted these prices on July 1, as suggested in the 9 point plan
presented in May, and not counting any net gains or losses in customers, we
would shove a projected revenue gain (excluding PECK and franchise fees) of
$200,000. This would have been essentially what we needed to meet the budgeted
Pa
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N rat resolution
rvn Morrison m� �toq] Altern,ative
number of $205,000.
if we implement these increases in 30 days, we can project $ 1 40,000, leaving us
65 000 short of budget goals. A $7.50 a month surcharge will bring in $600,000
for the ' 8 months left this year, with $500, 000 covering the budgeted subsidy
level for this fiscal year with an additional $100,00 to make up the $100,000
$65,000 budget plus the new $33,000) total revenue shortfall for the year.
l believe these price increases move us towards the goal of not subsidizing
television, while at the same time minimizing sticker shock as best as we can.
it will also help normalize rates, which up to this point have been simple
percentage increases and not reflective of actual costs or the market.
Obviously, we may lose customers under th's, or any of the staff proposed plans.
p
have attached
the Excel spreadsheet in case any one wants to tweak the numbers
l
further.
appreciate staff preparing the resolutions for these for the Council
I would appre p p g
meeting.
CURRENT PRICING
Customers
by tier
End of Year
Monthly Ease
Base Rate
PEG Total inc.tax
Revenue
Tier 1 7.86
0.75
$9.04
284 $2, 232.24
Tier 2 12.96
0.75
$14.40
748 $9,694.08
Tier 32.42
0.75
$34.83
1762 $57,124.04
Tier 4 43.96
0.75
$46.95
376 $161528.96
$85,579.32
1 year $1,026,951.84
PROPOSED PRICING
Increase
Tier 1 8.73
0.75
$9.95
284 $2,479.32 10%
Tier 2 16.35
0.75
$17.96
748 $12,229.80 24. 50%
Tier 3 39.2
0.75
$41.95
1762 $69,070.40 20.50%
Tier 4 48.73
0.75
$51.95
376 $181322.48 10.50%
$102,102.00
1 year $1,225,224.00
Budget
Revenue Increase: $1983272.16
.$205, 000
8.5 Month Increase $140,442,78
Shortfall $571829.38
$647557.22
This year
Next Year
8 months
Surcharge $7.50
$60,0000
$900,000
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For reference, the City proposals can be found here:
h.tp://www.ashland.or.us/Page.asp?Navl D=8793
AFN 11
9 POINT PLAN„ **information updated
I Resolution for � 700r 000 subsidy for 2005-�2006. Funding source to be
}Council
identified.
**(council decision made to subsidize AN through next fiscal year through
electric fund - 5/10/05)
2} Strategy for hiring new AFN Manager. 5/31/05
**
(Council decision made to hire a temporary manager. AFN reorganized as a
department under Admin - 05/10/05)
3 A realistic assessment of business plan and options - be presented to Council
}
by 09/30/05
** AFN options Committee started 03/01 /05 with a 10/31 /05 completion)
4} A core resources group be created to work with Lee (new manager) on issues
not within his area of expertise. 05/15/05
' (Not implemented)
6} Price increase on Tv to be implemented 07/01 /0.5 (Council Resolution 5/19/05)
(Suggested price $9.95, $19.95, $42.95, $49.95). Review pricing on bulk
contracts and commercial Tv.
Consider options to offset subsidy, such as giving Tier 1 for free/half price to
citizens.
** (Price increase will be presented to Council 09/06/05 for October??
implementation }
5) g Existin contracts reviewed by Lee and city Attorney. Report to Council by
07/30/05. New (large) contracts to be reviewed by Council.
**(Outside auditor reviewing contracts. Report/Review to Council not yet
scheduled)
7} Request audit committee/ auditors look at AFN financials more closely. 03/05
* Staff will engage our outside auditors to review AFN financials)
3} If we are to continue, a technology assessment be done. Options. presented to
Council by 01 /06.
(Steering Committee. Business Plan, Marketing Plan)
9} Long tern strategy to be approved by Council (Budget Committee, voters) by
05/06
Russ Siibiger
Ashland City Councilor
541-432-6907
russcitymind.net
AFN
Bond Sale
Uses:
US Bank Construction Loan
$
4,286,091.70
Key Bank Construction Loan
215313905.06
Internal Borrowing to 6/30/04
619253000.00
13, 742, 996.76
Issue costs
246,483.79
Internal Borrowing to 8/31 /04
7187182.40
Reserved future interest
7923337.05
$
15,5009000.00
Compared to estimated costs to June 30, 2004:
Personnel
$
4,402,137.00
Advertising/PR
7023423.00
Contract services
448,802.00
Repair & Maint
578772.00
Communications
9847311.00
Supplies
4417287.00
Programming
117383261.00
Franchises paid
2433044.00
Other
2523568.00
Internal charges
1,566,993.00
Interest
2,034,187.00
Capital Outlay
1413172.00
Construction
7,613,074.00
$
215147,031.00
revenue
$
699527842.00
net
$
1411949189.00
Capitalizable PS Costs
$
195757000.00
Construction
7,613,074.00
Equipment
1417172.00
$
91329,246.00
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City of Ashland
Comparison of Central Service Fees
Budgeted in the Enterprise Funds
2000
2001
2002
2003
2004
2005
2006
Water
522,000
572,000
638,300
718,000
604,000
543,260
6821258
Wastewater
5041000
575,000
601,000
586,000
586,300
539,130
6811450
Electric
622,000
683,000
696,000
856,125
888,700
835,370
11054,529
AFN
230,000
300,000
312,000
307,144
395,000
435,015
549,575
All Other Funds
1,409,000
11512,460
11527,850
11602,731
11639,600
11555,636
11911,030
$
3,287,000 $
3,642,460 $
31775;150 $
41070,000 $
41113,600 $
31908,411 $
41878,842
Water
16%
16%
17%
18%
15%
14%
14%
Wastewater
15%
16%
16%
14%
14%
14%
14%
Electric
19%
19%
18%
21%
22%
21%
22%
AFN
7%
8%
8%
8%
10%
11%
11%
All Other Funds
43%
42%
40%
39%
40%
40%
39%
100%
100%
100%
100%
100%
100%
100%
In 2004 All departments were only charges 92% of budgeted C/S Fee
In 2006 all departments received an additional 26% increase in Central Service fees
G:\finance\Administration\AFN\Options Committee\History of Central service charge 9/14/2005, 1:47 PM
City of Ashland
Cable Television Franchise
Split 70% General Fund & 30% Street Fund
Vendor: 2000 2001 2002
2003
2004
2005
Total
Charter $ 111,270 $ 112,265 $ 113,015 $
771426 $
80,215 $
80,894 $
575,085
AFN $ 2,156 $ 13,799 $ 124,741 $
45,805 $
53,543 $
61,121 $
3011165
Total $ 113,426 $ 126,064 $ 237,756 $
123,231 $
133,758 $
142,015 $
876,250
G:\finance\Administration\AFN\Options Committee\History of Cable TV Franchise 9/14/2005, 1:48 PM