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Home My WebLink AboutRoca_668_PA-T1-2023-00217CITY OF S H L A N"r w Uw%' December 7, 2023 Notice of Final Decision On December 7, 2023, the Community Development Director approved the request for the following: Planning Action: PA -T1-2023-00217 Subject Property: 668 Roca Street Applicant: Alex Boutacoff for Robert & Amy Dahla Description: A request for a Conditional Use Permit (CUP) to approve the expansion of a non- conforming structure. The proposal includes renovating the interior of the existing house and garage by increasing the garage floor elevation, re -orienting the roof, and adding a covered front porch. The existing house and garage encroach on the required front yard setback making them non -conforming. The Land Use Ordinance allows for the expansion of a non -conforming structure through a CUP permit. COMPREHENSIVE PLAN DESIGNATION: Southern Oregon University; ZONING: SO; ASSESSOR'S MAP 4: 391E15 BB; TAX LOT: 6900 The Community Development Director's decision becomes final and is effective on the 12' day after the Notice of Final Decision is mailed. Approval is valid for a period of 18 months and all conditions of approval identified on the attached Findings are required to be met prior to project completion. The application, all associated documents and evidence submitted, and the applicable criteria are available for review at the Ashland Community Development Department, located at 51 Winburn Way. Copies of file documents can be requested and are charged based on the City of Ashland copy fee schedule. Prior to the final decision date, anyone who was mailed this Notice of Final Decision may request a reconsideration of the action as set forth in the Ashland Land Use Ordinance (ALUO) 18.5.1.050(F) and/or file an appeal to the Ashland Planning Commission as provided in ALUO 18.5.1.050(G). The ALUO sections covering reconsideration and appeal procedures are attached. The appeal may not be made directly to the Oregon Land Use Board of Appeals. If you have any questions regarding this decision, please contact Veronica Allen in the Community Development Department at (541) 488-5305. cc: Parties of record and property owners within 200 ft COMMUNITY DEVELOPMENT DEPARTMENT 51 Winburn Way TeL 541.488.5305 Ashland, Oregon 97520 Fax: 541.552.2050 as h lan d.or u ss TTY: 800.735.2900 ASHLAND PLANNING DEPARTMENT FINDINGS & ORDERS PLANNING ACTION: PA -T1-2023-00217 SUBJECT PROPERTY: 668 Roca Street OWNER / APPLICANT: Alex. Boutacoff for Robert & Amy Dahla DESCRIPTION: A request for a Conditional Use Permit (CUP) to approve the expansion of a non -conforming structure. The proposal includes renovating the interior of the existing house and garage by increasing the garage floor elevation, re -orienting the roof, and adding a covered front porch. The existing house and garage encroach on the required front yard setback making them non -conforming. The Land Use Ordinance allows for the expansion of a non -conforming structure through a Conditional Use Permit. COMPREHENSIVE PLAN DESIGNATION: Southern Oregon University ZONING: SO; ASSESSOR'S MAP: 39 IE 15 BB; TAX LOT #: 6900 SUBMITTAL DATE: November 1, 2023 DEEMED COMPLETE DATE: November 9, 2023 STAFF APPROVAL DATE: December 7, 2023 DEADLINE TO APPEAL (4:30 p.m.): December 19, 2023 FINAL DECISION DATE: December 20, 2023 APPROVAL EXPIRATION DATE: June 20, 2025 DECISION The proposal is to renovate the interior of the existing house and garage by increasing the garage floor elevation, re -orienting the roof, and adding a covered front porch to the house. The existing house and garage encroach on the required front yard setback making them non -conforming with regard to the front yard setback. As provided in AMC 18.1.4.030.13 a non -conforming structure may be altered (i.e., reconstructed, enlarged, or modified) subject to approval of a Conditional Use Permit (CUP). The existing building was constructed in 1946, prior to the adoption of modern land use regulations, and as such is considered a legal non -conforming structure. The subject property is on the east side of Roca Street and is zoned SO with adjacent properties zoned R-1-7.5, Low Density Single -Family Residential. Most, if not all the homes in the neighborhood were constructed in the 1940's and 1950's, as such their development pre -dates the adoption of a modern land use ordinance and are considered legally non -conforming. In this case, only about half of the homes meet a 15 -foot front yard setback for the house and a 20 -foot setback for the garage. The subject property does not meet either setback, with the garage located approximately four feet from the property line and the house located approximately ten feet from the property line, with the new proposed three-foot projected eave for a covered front entry at approximately seven feet from the property line. In staff s assessment, the proposed renovation and addition of the covered front entry is de minimus in nature, and is consistent with the established character of the surrounding neighborhood. The existing non -conforming setbacks are mitigated by the fact that the front property line is approximately 18 feet, six -inches behind the curb. The modification to the garage's envelope by rotating the roof 90 degrees will allow for the garage door and floor to be raised to an elevation PA -TI -2023-00217 668 Roca / VA Page 1 where safe passage would be possible; currently vehicles are unable to enter the garage safely. As provided in AMC 18,2.4.050.8. eaves and awnings are allowed to encroach three feet into required yards and other architectural projections are allowed to encroach 18 -inches. The applicant has indicated that a three-foot eave to act as a covered front entry which will not alter the setback of the house. The property is currently served by adequate city facilities for water, sewer, storm drainage and electricity, and the proposal will not create any greater demand on those services. In staffs assessment, the proposal will not have a greater adverse material impact on the impact area in terns of architectural compatibility, air quality, and generation of traffic, noise, light and glare, or the development of adjacent properties, or the target use allowable within the zone. In accordance with the Land Use Ordinance, public notice was mailed to all property owners within 200 feet of the subject property as well as a physical notice. During the public comment period no comments were received either in support or opposition to the application. The applicants have submitted materials to the Planning Department that demonstrate compliance with the approval criteria and standards, and by their reference the applicants findings are incorporated herein as if set out in full. AMC 18.5.4.050 Conditional Use Permit Approval Criteria A Conditional Use Permit shall be granted if the approval authority finds that the application meets all of the following criteria, or can be made to conform through the imposition of conditions - 1 . onditions: 1. That the use would be in conformance with all standards within the zoning district in which the use is proposed to be located, and in conformance with relevant Comprehensive plan policies that are not implemented by any City, State, or Federal law or program. 2. That adequate capacity of City facilities for water, sewer, electricity, urban storm drainage, paved access to and throughout the development, and adequate transportation can and will be provided to the subject property. 3. That the conditional use will have no greater adverse material effect on the livability of the impact area when compared to the development of the subject lot with the target use of the zone, pursuant with subsection 18.5.4.050.A,5, below. When evaluating the effect of the proposed use on the impact area, the following factors of livability of the impact area shall be considered in relation to the target use of the zone. a. Similarity in scale, bulk, and coverage. b. Generation of traffic and effects on surrounding streets. Increases in pedestrian, bicycle, and mass transit use are considered beneficial regardless of capacity of facilities. c. Architectural compatibility with the impact area. d. Air quality, including the generation of dust, odors, or other environmental pollutants. e. Generation of noise, light, and glare. f. The development of adjacent properties as envisioned in the Comprehensive Plan. g. Other factors found to be relevant by the approval authority for review of the proposed use. PA -Tl -2023-00217 668 Roca / VA Page 2 4. A conditional use permit shall not allow a use that is prohibited or one that is not permitted pursuant to this ordinance. 5. For the purposes of reviewing conditional use permit applications for conformity with the approval criteria of this subsection, the target uses of each zone are as follows. b. R-1. Residential use complying with all ordinance requirements, developed at the density permitted by chapter 18.2.5 Standards for Residential Zones. HC, NM, and SOU. The permitted uses listed in chapters 18.3.3 Health Care Services, 18.3.5 North Mountain Neighborhood, and 18.3.6 Southern Oregon University District, respectively, complying with all ordinance requirements. In staff's assessment, the application with the attached conditions complies with applicable ordinances and meets all required criteria. Therefore, Planning Action #PA -T1-2023-00217 is approved with the following conditions. Further, if any one or more of the following conditions are found to be invalid for any reason whatsoever, then Planning Action # PA -T1-2023-00217 is denied. The following are the conditions, and they are attached to the approval: 1) That all proposals of the applicant shall be conditions of approval unless otherwise specifically modified herein. 2} That all necessary building permits shall be obtained, and associated fees and charges including applicable system development charges shall be paid prior to the issuance of a building permit. 3) That the plans submitted for the building permit shall be in conformance with those approved as part of this application. If the plans submitted for the building permit are not in substantial conformance with those approved as part of this application, an application to modify the Conditional Use Permit approval would need to be submitted and approved prior to issuance of a building permit. 11'randon Goldman, birector Community Development Department December 7 2023 Date PA -TI -2023-00217 668 Roca / VA Page 3 AFFIDAVIT OF MAILING STATE OF OREGON County of Jackson The undersigned being first duly sworn states that: 1. I am employed by the City of Ashland, 20 East Main Street, Ashland, Oregon 97520, in the Community Development Department. 2. On December 7, 2023, 1 caused to be mailed, by regular mail, in a sealed envelope with postage fully prepaid, a copy of the attached planning action notice to each person listed on the attached mailing list at such addresses as set forth on this list under each person's name for the Planning Action #PA-T1T2023 - 00217 for 668 Roca Street. ?lichaeCSuCl van Signature of Employee G,.towm de4lannlnelanning AcUonslPAs by StreeRRlRocalRoca_66BRoca_666_PA-Tt-2023-0g2l-ANokc ng1N0D1Roca_66B PA -Ti -2623 00217—N0D_Affidafitot Mailing.docx 121712023 PA -T1-2023-00217 ALEX BOUTECOFF 132 HIGH OAK DR MEDFORD, OR 97504 PA -T1-2023-00217 391E151365600 CUE LYNDA S 1155 FERN ST ASHLAND, OR 97520 PA -T1-2023-00217 391E15BB7800 FREEDMANJOSEPH 655 LEONARD ST ASHLAND, OR 97520 PA -T1-2023-00217 391E159137600 KNOX MINDY C/OMURA AARON 687 LEONARD ST ASHLAND, OR 97520 PA -T1-2023-00217 391 E15BB5700 LEIPZIG MARTA ET AL 680 ELKADER ST ASHLAND, OR 97520 Easy Peel' Address Labels ; Go to avery.com/templates Bend along line to expose Pop-up Edge 1 Use Avery Termp€ate 5160 1 PA -T1-2023-00217 391 E15BB6401 BERGSTROM JOINT TRUST ET AL 705 ROCA ST ASHLAND, OR 97520 PA -T1-2023-00217 391 E15BB6900 DAHLA ROBERT/AMY 6712 OR 66 ASHLAND, OR 97520 PA -T1-2023-00217 391E1513137000 GRIZZARD JEANNINE A 698 ROCA ST ASHLAND, OR 97520 PA -T1-2023-00217 391E15BB7100 KUZMITZ ANDREW A/KATHLEEN R 710 ROCA ST ASHLAND, OR 97520 PA -T1-2023-00217 391E15BB8200 MAHAN JOHN/FRIEND ANNA 668 LEONARD ST ASHLAND, OR 97520 PA -T1-2023-00217 391E15BB7700 BRINNAND JOHNNUARDEN SUZANNE 3601 HIGHWAY 66 ASHLAND, OR 97520 PA -T1-2023-00217 391 E15BB7900 FINE WENDY 643 LEONARD ST ASHLAND, OR 97520 PA -T1-2023-00217 391 E15BB5900 HINGER DEREK PO BOX 23 ASHLAND, OR 97520 PA -T1-2023-00217 391E15BB6300 LAUGHLIN ALISON TRUSTEE ET AL 717 ROCA ST ASHLAND, OR 97520 PA -T1-2023-00217 391E15BB8400 MCBAINE ROBERT V TRUSTEE ET A 1300 OREGON ST ASHLAND, OR 97520 PA -T1-2023-00217 391 El5BB6800 PA -T1-2023-00217 391 E15BB7901 PA -T1-2023-00217 391 E15BB7500 OREGON STATE OF S 0 S C BUSINESS PARKER MICHAEL GEORGE TRUSTEE PITTMAN GARTH M TRUSTEE ET AL MGR 1280 MADRONE ST 709 LEONARD ST 1250 51SKIYOU BLVD ASHLAND, OR 97520 ASHLAND, OR 97520 ASHLAND, OR 97520 PA -T1-2023-00217 PA -T1-2023-00217391 El5BB8300I PA-T1-2023-00217391E15BB6600 ROBERTIAMY DAHLA SATLER SERGIO 0 SCHAAL BARBARA NATASHA TRUSTE 1295 NEIL CREEK 1318 TOLMAN CREEK RD 679 ROCA ST ASHLAND, OR 97520 ASHLAND, OR 97520 ASHLAND, OR 97520 PA -T1-2023-00217 SHAWN KAMPMANN PO BOX 459 ASHLAND, OR 97520 PA -T1-2023-00217 391E1513138100 SHEPHERD DANIEL PIAUSHNA A 650 LEONARD ST ASHLAND, OR 97520 PA -T1-2023-00217 391 E15BB1700 UHTOFF KATHERINE J TRUSTEE ET 633 ROCA ST ASHLAND, OR 97520 PA -T1-2023-00217 391 E15BB6500 PA -T1-2023-00217 391 E15BB5800 668 Roca St NOD WHITENER VIRGINIA LOUISE ZASLOW DAVID B/DEBRA GORDON 12/07/23 693 ROCA ST 692 ELKADER ST 26 ASHLAND, OR 97520 ASHLAND, OR 97520 Allez a avery.ca/gabarits Utilisez €e Gabarit Avery 5160 1 GI{TY ®F S'H w L A N [30 NOTICE OF APPLICATION PLANNING ACTION: PA -T1-2023-00217 SUBJECT PROPERTY: 668 Roca Street OWN ER/AP PLICANT: Alex Boutacoff for Robert & Amy Dahla DESCRIPTION: A request for a Conditional Use Permit (CIDP) to approve the expansion of a non -conforming structure. The proposal includes renovating the interior of the existing house and garage by increasing the garage floor elevation, re -orienting the roof, and adding a covered front parch. The existing house and garage encroach on the required front yard setback making them non -conforming. The Land Use Ordinance allows for the expansion of a non -conforming structure through a CUP permit. COMPREHENSIVE PLAN DESIGNATION: Southern Oregon University; ZONING: SO; ASSESSOR'S MAP #: 391E15 BB; TAX LOT: 6900 NOTICE OF COMPLETE APPLICATION: November 9, 2023 DEADLINE FOR SUBMISSION OF WRITTEN COMMENTS: November 23, 2023 �.� PIi05{'L.GI 51 i I ;4 COMMUNITY DEVELOPMENT DEPARTMENT 51 Winburn Way Tel: 541.488.5305 Ashland, Oregon 97520 Fax: 541.552.2050 nwi ashland.or.us TTY: 800.735,2900 _�CITY OF AS H L AN DO` The Ashland Planning Division Staff has received a complete application for the property noted on Page 1 of this notice. A copy of the application, including all documents, evidence and applicable criteria are available online at "What's Happening in my City" at https:llgis.ashiand.or.us/developmentproposals/. Copies of application materials will be provided at reasonable cost, if requested. Application materials may be requested to be reviewed in-person at the Ashland Community Development & Engineering Services Building, 51 Winburn Way, via a pre -arranged appointment by calling (541) 488-5305 or emailing plan ning@ashiand.or. us. Any affected property owner or resident has a right to submit written comments within the 14 -day comment period to planning(o),ashland.or.us or to the City of Ashland Planning Division, 51 Winburn Way, Ashland, Oregon 97520 prior to 4:30 p.m. on the deadline date shown on Page 1. Ashland Planning Division Staff determine if a land use application is complete within 30 days of submittal. Upon determination of completeness, a notice is sent to surrounding properties within 200 feet of the properly submitting the application. After the comment period and not more than 45 days from the application being deemed complete, the Planning Division Staff shall make a final decision on the application. A notice of decision is mailed to the same properties within 5 days of decision. An appeal to the Planning Commission of the Planning Division Staffs decision must be made in writing to the Ashland Planning Division within 12 days from the date of the mailing of final decision. (AMC 18.5.1.050.G) The ordinance criteria applicable to this application are attached to this notice. Oregon law states that failure to raise an objection concerning this application, by letter, or failure to provide sufficient specificity to afford the decision maker an opportunity to respond to the issue, precludes your right of appeal to the Land Use Board of Appeals (LUBA) on that issue. Failure to specify which ordinance criterion the objection is based on also precludes your right of appeal to LUBA on that criterion. Failure of the applicant to raise constitutional or other issues relating to proposed conditions of approval with sufficient specificity to allow this Department to respond to the issue precludes an action for damages in circuit court. If you have questions or comments concerning this request, please feel free to contact Veronica Allen at 541-552-2042 and veronica.allen cnashland.or.us . In compliance with the American with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Administrator's office at 541-488-6002 (TTY phone number 1-800-735-2900). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting. (28 CFR 35.102.-35.104 ADA Title 1). CONDITIONAL USE PERMITS (See https:llashiand.municipal.codes/LandUse/18.5.4.050) A Conditional Use Permit shall be granted if the approval authority finds that the application meets all of the following criteria, or can be trade to conform through the imposition of conditions. 1. That the use would be in conformance with all standards within the zoning district in which the use is proposed to be located, and in conformance with relevant Comprehensive plan policies that are not implemented by any City, State, or Federal law or program, 2. That adequate capacity of City facilities for water, sewer, electricity, urban storm drainage, paved access to and throughout the development, and adequate transportation can and will be provided to the subject property, 3. That the conditional use will have no greater adverse material effect on the livability of the impact area when compared to the development of the subject lot with the target use of the zone, pursuant with subsection 18.5.4.050.A.5, below. When evaluating the effect of the proposed use on the impact area, the following factors of livability of the impact area shall be considered in relation to the target use of the zone. a. Similarity in scale, bulk, and coverage. b. Generation of traffic and effects on surrounding streets. Increases in pedestrian, bicycle, and mass transit use are considered beneficial regardless of capacity of facilities. C. Architectural compatibility with the impact area. d. Air quality, including the generation of dust, odors, or other environmental pollutants. e. Generation of noise, light, and glare. f. The development of adjacent properties as envisioned in the Comprehensive Plan. g. Other factors found to be relevant by the approval authority for review of the proposed use. 4. A conditional use permit shall not allow a use that is prohibited or one that is not permitted pursuant to this ordinance, 5. For the purposes of reviewing conditional use permit applications for conformity with the approval criteria of this COMMUNITY DEVELOPMENT DEPARTMENT 51 Winburn Way Tel: 541.488.5305 Ashland, Oregon 97520 Fax: 541.552.2050 cashland.or.us TTY: 800.735.2900 As k ."5"j J, subsection, the target uses of each zone are as follows. a. WR and RR. Residential use complying with all ordinance requirements, developed at the density permitted by chapter 182.5 Standards for Residential Zones. b. R-1. Residential use complying with all ordinance requirements, developed at the density permitted by chapter 18.2.5 Standards for Residential Zones, C. R-2 and R-3. Residential use complying with all ordinance requirements, developed at the density permitted by chapter 18.2.5 Standards for Residential Zones, d. C-1, The general retail commercial uses listed in chapter 18.2.2 Base Zones and Allowed Uses, developed at an intensity of 0.35 floor to area ratio, complying with all ordinance requirements; and within the Detailed Site Review overlay, at an intensity of 0.50 floor to area ratio, complying with all ordinance requirements. e. C -1-D. The general retail commercial uses listed in chapter 18.2.2 Base Zones and Allowed Uses, developed at an intensity of 1,00 gross floor to area ratio, complying with all ordinance requirements. f. E-1. The general office uses listed in chapter 1822 Base Zones and Allowed Uses, developed at an intensity of 0.35 floor to area ratio, complying with all ordinance requirements; and within the Detailed Site Review overlay, at an intensity of 0.50 floor to area ratio, complying with all ordinance requirements. g. M-1, The general light industrial uses listed in chapter 18.2.2 Base Zones and Allowed Uses, complying with all ordinance requirements. h. CM -C1. The general light industrial uses listed in chapter 18.3,2 Croman Mill District, developed at an intensity of 0.50 gross floor to area ratio, complying with all ordinance requirements. i. CM -OE and CM -MU. The general office uses listed in chapter 18.3.2 Croman Mill District, developed at an intensity of 0.60 gross floor to area, complying with all ordinance requirements. k. CM -NC. The retail commercial uses listed in chapter 18.3.2 Croman Mill District, developed at an intensity of 0.60 gross floor to area ratio, complying with all ordinance requirements. 1. HC, NM, and SOU. The permitted uses listed in chapters 18.3.3 Health Care Services, 183,5 North Mountain Neighborhood, and 18.3.6 Southern Oregon University District, respectively, complying with all ordinance requirements. COMMUNITY DEVELOPMENT DEPARTMENT 51 Winburn Way Tel: 541.488.5305 Ashland, Oregon 97521) Fax: 541.552.2050 InNs ashland.or.us TTY: 80{}.735.2900 AFFIDAVIT OF MAILING STATE OF OREGON County of Jackson The undersigned being first duly sworn states that: 1. I am employed by the City of Ashland, 20 East Main Street, Ashland, Oregon 97520, in the Community Development Department. 2. On November 9, 2028, 1 caused to be mailed, by regular mail, in a sealed envelope with postage fully prepaid, a copy of the attached planning action notice to each person listed on the attached mailing list at such addresses as set forth on this list under each person's name for the Planning Action #PA -T1-2023 - 00217 for 668 Roca. X % Signature of Employee G:icomm-de4fann€nglRenning AsUomfts by SheeARRocalRoca_66BlRoca_668_PA-TI-2023-00217U do6cingiRoca_668_PA-T7-2023 00217 Al6daQof Wing.doa 1119023 PA -T1-2023-00217 ALEX BOUTACOFF 132 HIGH OAK DRIVE MEDFORD, OR 97504 PA -T1-2023-00217 391E15BB5600 CUE LYNDA S 1155 FERN ST ASHLAND, OR 97520 PA -T1-2023-0021.7 391E15BB7800 FREEDMAN JOSEPH 655 LEONARD ST ASHLAND, OR 97520 PA -T1-2023-00217 391.E15BB7600 KNOX MINDY C/OMURA AARON 687 LEONARD ST ASHLAND, OR 97520 PA -T1-2023-00217 391E15BB5700 LEIPZIG MARTA ET AL 680 ELKADER ST ASHLAND, OR 97520 PA -T1-2023-00217 391E15BB6800 OREGON STATE OF 1250 SISKIYOU BLVD ASHLAND, OR 97520 PA -T1-2023-00217 ROBERT/AMY DAHLA 1295 NEIL CREEK RD ASHLAND, OR 97520 PA -T1-2023-00217 SHAWN KAMPMANN PO BOX 459 ASHLAND, OR 97520 PA -T1-2023-00217 391E15BB6500 WHITENER VIRGINIA LOUISE 693 ROCA ST ASHLAND, OR 97520 PA -T1-2023-00217 391E15BB6401 BERGSTROM JOINT TRUST ET AL 705 ROCA ST ASHLAND, OR 97520 PA -T1-2023-00217 391E15BB6900 DAHLA ROBERT/AMY 6712 OR 66 ASHLAND, OR 97520 1 PA -T1-2023-00217 391E15BB7700 BRINNAND JOHN/WARDEN SUZANNE 3601 HIGHWAY 66 ASHLAND, OR 97520 PA -T1-2023-00217 391E1513137900 FINE WENDY 643 LEONARD ST ASHLAND, OR 97520 PA -T1-2023-00217 391E15BB7000 PA -T1-2023-00217 391E15BB5900 GRIZZARD JEANNINE A HINGER DEREK 698 ROCA ST I PO BOX 23 ASHLAND, OR 97520 ASHLAND, OR 97520 PA -T1-2023-00217 391E15BB7100 KUZMITZ ANDREW A/KATHLEEN R 710 ROCA ST ASHLAND, OR 97520 PA -T1-2023-00217 391E15BB8200 MAHAN JOHN/FRIEND ANNA 668 LEONARD ST ASHLAND, OR 97520 PA -T1-2023-00217 391E15BB7901 PARKER MICHAEL GEORGE TRUSTEE 1280 MADRONE ST ASHLAND, OR 97520 PA -T1-2023-0021.7 391E15BB8300 SATLER SERGIO 0 1318 TOLMAN CREEK RD ASHLAND, OR 97520 PA -T1-2023-0021.7 391E15BB81.00 SHEPHERD DANIEL P/AUSHNA A 650 LEONARD ST ASHLAND, OR 97520 PA -T1-2023-00217 391E15BB5800 ZASLOW DAVID B/DEBRA GORDON 692 ELKADER ST ASHLAND, OR 97520 PA -T1-2023-00217 391E15BB6300 LAUGHLIN ALISON TRUSTEE ET AL 717 ROCA ST ASHLAND, OR 97520 PA -T1-2023-00217 391E15BB8400 f MCBAINE ROBERT V TRUSTEE ETA 1300 OREGON ST ASHLAND, OR 97520 PA -T1-2023-00217 391E15BB7500 PITTMAN GARTH M TRUSTEE ET AL 709 LEONARD ST ASHLAND, OR 97520 PA -T1-2023-00217 391E151366600 SCHAAL BARBARA NATASHA TRUSTE 679 ROCA ST ASHLAND, OR 97520 PA -T1-2023-00217 391E156131700 UHTOFF KATHERINE J TRUSTEE ET 633 ROCA ST ASHLAND, OR 97520 PA -T1-2023-00217 668 Roca NOC 11.9.2023 5 r e _ s v � i c I E a { p! S2 I I 668 Roca Street narrative to accompany a request for a conditional use permit The owners, Robert and Amy Dahla, request approval to remodel the garage of an existing residence at 668 Roca Street, Ashland. The approval is essential to be able to use the garage and minimize water incursion for the following reasons: 1. The steep slope of the driveway and low height of the garage door prevents all but the shortest vehicles from entering the garage. 2. The -19% slope of the driveway from the curb runs directly into the garage opening. There is obvious past water damage apparent inside the garage. 3. Apparently, previous owners found it difficult to use the garage since the door has been removed and the opening sealed. 4. The property was subdivided in 1907 and the present residence built in 1946. S. There will be no change to the present building footprint, home use, or location on the property. The continued use as a residence is in conformance with all standards of the neighborhood. G. No additional utilities will be required. All utilities are presently connected to and servicing the residence. A fire hydrant is located 118 feet from the NW property corner at the juncture of Fern Street and Roca Street. 7. The repair and restoration of the vintage residence will have a positive impact on the neighborhood. Additional restoration work will include weatherization upgrades of windows, doors, and insulation in addition to the many items identified in the accompanying construction drawings. No unpermitted or prohibited uses will occur. Owner's desire to remedy the listed problems by performing the following: 1. Raise the garage 12" to permit a slope on the garage floor to the door and to create a valley and grated gutter 24" in front of the garage opening. 2. Raise the garage door to a normal 7' height. 3. This will require changing the profile of the garage to permit the described work raising the garage from 12' to 14-6. The present ridge of the existing home is 13-6_ Solar calcs place the shadow well within the north property line. 4. Raising the garage floor elevation will also reduce the angle that a vehicle must take to enter the garage making it possible for the owner to use the garage. W'OHVIHSV'IS V CO 899 3JN30IS3Utl HV0 S ,y Q S z xy a HH o0 ¢ o Ja e a¢ m r'' m me;'o vcc 'gra (w'J a W O o rn CI 2 M o O.. 5 Z N W O h- N O N N p wO=o i x JWpW}Oj w to ��Jgo ro¢ c a u; c 7 F10:In ¢"" z m R, ro O� °m k \\ `NEFROM z EPp P��a I je - CAYetis§ni.:.�- Q UJ N=<°� u a Osyoo Ivo SR wy wa 3 c C4 M. Uz ® �j i i I F 7a0I L x �F O J I i ..csze s �a oy �� : m Mh dqe wg lj§ WWI M. 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In the event the pins are not shown or their location found to be incorrect, the owner assumes full responsibliily. I further understand that if this request is subsequently contested, the burden will be on me to establish: 1) that 1 produced sufficient factual evidence at the hearing to support this request; 2) that the Endings of fact fumished)ustifies the granting of the request; 3) that the findings of fact furnished by me are adequate; and further 4) that aft structures or Improvements are properly located on the ground. Failure in this Bard i11 result most lf7sel in not only the requgst being set aside, but also possibly in my structures being buiff in reliance thereon being required to be r o e e btsasetuififfi to seek competent professional advice and assistance. Applicant's Si not re Date As owner of the property involved in this request, l have read and understood the complete application and its consequences to me as a property owner. m� r Property Owner's Signature (required) Date fro be tampleW by Clly GIA Date Received Zoning Permit Type Filing Fee OVER bt G:lcomm-devlgsSanniggSFmms& fTmdwU\Zoning Aem hApplim imdoc City of Ashland Community Development Department 51 Wnburn Way Ashland, OR 97520 Telephone: 541-488-5305 Inspection Line: 541-552-2080 Plan Type: Type 1 Planning Action Work Class: Type 1 Planning Action PLAN NUMBER PA -T1-2023-00217 pply pate: 11/112023 Nla & Tax Lot Pro ert" Address.. 391E15BB6900 668 Roca St Owner'Information ': Applicant lnfarmation Owner: Robert/Amy Dahla Applicant: Alex Boutacoff Construction Inc Owner 6712 Hwy 66 Applicant 132 High Oak Dr Address: Ashland, OR 97520 Address: Medford, OR 97504 Phone: (541) 613-8964 Phone: (541) 821-0140 face of garage and door [Conditional Use Permit (Type 1) $1,271.25 1 standard Conditions.. Applicant Date Total Fees $1,271.25 The comments of this pre -app are preliminary in nature and subject to change based upon the submittal of additional or different information. The Planning Commission or City Council are the final decision making authority of the City, and are not bound by the comments made by the Staff as part of this pre -application. ASHLAND PLANNING DIVISON PRE APPLICATION CONFERENCE COMMENT SHEET August 4, 2023 PLANNING DIVISION COMMENTS SITE: 668 Roca APPLICANT: Alex Boutacoff REQUEST: Conditional Use Permit for expansion of non -conforming structure. This pre -application conference is intended to highlight significant issues before the applicant prepares and submits a formal application. Summary: The proposal requires a Conditional Use Permit to expand a non -conforming structure. This pre -app is to memorialize a meeting that took place on this day, August 4, 2023 that turned into a pre -application conference. We spoke about the various options that the applicant had been considering and narrowed down the options to the most optimal path for the applicant, the possible issues with the proposal, why a pre -application conference and Type 1 Conditional Use Permit would be required, as well as how to improve the pre -app submittals for the full Type l application to ensure a complete application would be submitted and the process moving forward, Applicant is understanding of all topics spoken about and will continue to improve the submittals to submit a full application after receiving this pre -application letter. AMC 98.1.4.030 - Nonconforming Structures B. Planning Approval Required. A nonconforming structure may be altered (i.e., reconstructed, enlarged, or modified) subject to approval of a conditional use permit under chapter MA and approval of required building permits, except that a planning action is not required for exempt alterations described in subsection 18.1.4.030. ,above. A nonconforming structure may be rebuilt pursuant to this subsection, provided in a historic district the applicant must demonstrate that restoration is not practicable. CONDITIONAL USE PERMIT The application must address the following approval criteria from AMC 18.5.4.050.A for a Conditional Use Permit. 18,5.4.050 Conditional Use Permit Approval Criteria 1. That the use would be in conformance with all standards within the zoning district in which the use is proposed to be located, and in conformance with relevant Comprehensive plan policies that are not implemented by any City, State, or Federal law or program. 2. That adequate capacity of City facilities for water, sewer, electricity, urban storm drainage, paved access to and throughout the development, and adequate 668 Roca August 4, 2023 / VA Page 1 transportation can and will be provided to the subject property. That the conditional use will have no greater adverse material effect on the livability of the impact area when compared to the development of the subject lot with the target use of the zone, pursuant with subsection 18.5.4.050.A.5, below. When evaluating the effect of the proposed use on the impact area, the following factors of livability of the impact area shall be considered in relation to the target use of the zone. a. Similarity in scale, bulk, and coverage. b. Generation of traffic and effects on surrounding streets. Increases in pedestrian, bicycle, and mass transit use are considered beneficial regardless of capacity of facilities. c. Architectural compatibility with the impact area. d. Air quality, including the generation of dust, odors, or other environmental pollutants. e. Generation of noise, light, and glare. f. The development of adjacent properties as envisioned in the Comprehensive Plan. g. Other factors found to be relevant by the approval authority for review of the proposed use. 4. A conditional use permit shall not allow a use that is prohibited or one that is not permitted pursuant to this ordinance. 5. For the purposes of reviewing conditional use permit applications for conformity with the approval criteria of this subsection, the target uses of each zone are as follows..... Property was subdivided in 1907, home was built in 1946 predating Oregon land use and local regulations. BUILDING: Please contact the Building Division for any building codes -related questions at 541-488-5305. ENGINEERING: Please contact Karl Johnson of the Engineering Division for any Public Works/Engineering information at 541-552-2415 or via e-mail to lcarl ;Johnson a,ashland.or.us . FIRE: Please contact Ralph Sartain from the Fire Department for any Fire Department -related information at 541-5522229 or via e-mail to rall2h.sartainnashland.or.us. PROCEDURE Conditional use permits are subject to a "Type I" procedure which includes an administrative decision made following public notice and a public comment period. Type I decisions provide an opportunity for appeal to the Planning Commission. 668 Roca August 4, 2023 / VA Page 2 APPLICATION REQUIREMENTS Submittal Information. The application is required to include all of the following information. a. The information requested on the application form at htt :I/vn w.ashland.or.us/Files/Zonin °/a20Permit%20A lication. df . b. Plans and exhibits required for the specific approvals sought (see below). c. A written statement or letter explaining how the application satisfies each and all of the relevant criteria and standards in sufficient detail (see below). d. Information demonstrating compliance with all prior decision(s) and conditions of approval for the subject site, as applicable. e. The required fee (see below). The Ashland Land Use Ordinance, which is Chapter 18 of the Municipal Code, is available on- line in its entirety at: htt sJ/ashland.munici al.codes/LandUse Written Statements Please provide two copies of a written statements explaining how the application meets the approval criteria from the sections of the Ashland Municipal Code listed below. These written statements provide the Staff Advisor or Planning Commission with the basis for approval of the application: o Conditional Use Permit AMC 18.5.4.040 Plans & Exhibits Required Please provide two sets of exhibits (plans or drawings) addressing the submittal requirements from the sections of the Ashland Municipal Code listed below. These exhibits are used to copy the Planning Commission packets and for notices that are mailed to neighbors. Please provide two copies on paper no larger than 11 -inches by 17 -inches and reproducible copies that are drawn to a standard architect's or engineer's scale. o Plans Submittal AMC 18.5.4.040 FEES: Conditional Use Permit $1,271.25 NOTE: All applications received are reviewed and must be found to be complete before being processed or scheduled at a Planning Commission meeting. Applications will not be accepted without a complete application form signed by the applicant(s) and property owner(s), all required materials and full payment. Applications are reviewed for completeness in accordance with ORS 227.178. For further information, please contact: Veronica Allen, CFM, Associate Planner Date: August 4, 2023 City of Ashland, Department of Community Development Phone: 541-5522042 or e-mail: veronica.allengashland.or.us 668 Roca August 4, 2023 / VA Page 3 Community Development Department Planning Division rm PRE -APPLICATION CONFERENCE INFORMATION SHEET & SUBMITTAL REQUIREMENTS PURPOSE Updated 7/9/2021 Pre -application conferences are required for all projects that require a Type I, Type II or Type III planning actions as defined in Chapter 18.5.1 of the Ashland Municipal Code. Definitions for Type, I, II and III planning actions can be found at www.ashland.or.us/code.asn. If you are unsure if your project falls into any of the categories listed, please contact the Planning Division of the Community Development Department for assistance at (541) 488-5305. The purpose of the pre -application conference is to allow the applicant and the City Staff to meet and discuss the proposed project early in the development process. This early review and meeting helps to identify opportunities and key issues prior to preparation and submission of the Planning application. Before a proposal goes before the Planning Commission for approval, most of the issues can be worked out so that the project is ready for review with few additional changes or conditions needed. PROCESS Requests for a pre -application conference must be submitted to the Planning Division a minimum of two weeks in advance of the scheduled meeting. Pre -application conferences are scheduled for Wednesdays between 2:00 and 4:00 PM. These conferences are scheduled on a first come — first served basis. A time cannot be reserved without Payment and a complete submittal as described on the attachment. The narrative and the plans are then electronically sent to each concerned department to review and return comments to the Project Planner. Where applicable, other agencies such as the Oregon Department of Transportation and Jackson County will be invited to comment. At the conclusion of the pre -application conference, you will receive a list of comments on what you will need to submit for your planning action. In some cases, the Project Planner may recommend waiving the pre -application meeting if the pre -application comments are self-evident and there are no critical issues. Once the pre -application comments are issued, you have six months to submit for your planning action. if more than six months elapse from the time of the conference to your planning application, a second conference may be required due to potential code changes. Project Description APPLICANT PRE-APPLICAr iON CONFERENCE APPLICATION Name _AV% M li&ViJhone E -Mail 121exa Gbm Address City llmtw Zip PROPERTY OWNER Name _ ��iY [!/�T Day Time Phone 1� AddressNO&Ciq* w Zip d DESCRIPTION OF PROPERTY Street Address OAssessor`s Map No. 391 E Tax Lot(s) ULO SUBMITTAL REQUIREMENTS To request a pre -application conference, submit this form with true scale PDF drawings to The application will need to include pians addressing the application submission requirements including site and landscaping plans drawn to a standard scale and formatted to print to scale on paper no larger than 11 -inches by 17 -inches, 1. Completed Application. 2. Narrative— Provide a written description of proposal and request. (If in Historic District, provide pictures of existing structures, elevations of proposed structures and details of planned exterior design features and materials) 3. Site Plan — The site plan should contain all applicable elements in the Site Plan Checklist (see page 2) plus any other information pertinent to this proposal. The site plan will be checked to insure all applicable information is included at the time the pre -application date is set. 4. Additional information - Provide in the narrative or with the site plan: 1) Dumber of acres in development 2) Total gross square footage of all structures 3) Number of stories on each structure 4) Indicate number of and square footage of: a) Dwelling Units (include the units by the number of bedrooms in each unit— e.g. 10 1 -bedroom, 25 2 -bedroom, etc) b) Office Spaces c) Retail Units d) Other Spaces 5) Percentage of lot coverage by: a) Structures e) Landscaping b) Streets & Roads f) Number of parking spaces c) Parking Areas/Driveways g) Total square footage of landscaped areas. d) Recreation Areas h) Other pertinent information of the proposed development 5. LEED® Certification — Indicate whether project will be pursuing LEED® certification. 6. Submittal Fee Pg.2 of 5 PRE -APPLICATION SITE PLAN CHECKLIST PRE -APPLICATION BUILDING INFORMATION Please attempt to indicate the following (Note: if information is not known please leave blank) I. Current Building Occupancy Type (select one): Assembly = More than 50 occupants Theaters, Restaurants, Nightclubs, Tavems and Bars, Community Halls, Art Galleries, Places of Worship, Arenas, Bleacher's, etc. Business = Less than 50 occupants Professional Service Office, Barber and Beauty Salons, Training and Skill Development not within a school or academic program, Bank, Print Shop, etc. ❑ Educational Schools K -12th Grade, Religious Educational Rooms and Auditoriums, Day Care Facilities ❑ Factory (F Occupancy's include, among others, the use of a building or structure or portion thereof, for assembling, disassembling, fabricating, finishing, manufacturing, packaging, repair or processing operations that are not classified as Group H -Hazardous or Group S -Storage Occupancy's Pg.3 of 5 YES NO N/A 1. Project Name 668D 2. Owner Name 3. Site Address and Map & Taxlot Number 4. Vicinity Map - with street names and locations of all existing and proposed streets within or on the boundary of the proposed development 5. Scale & North Arrow 6. Lot Layout with approximate dimensions for all lot lines 7. Zoning Designations in proposed development and surrounding properties 8. Location & Use of all proposed and existing building, fences and structures 9. Indicate which buildin s are to remain and which are to be removed 10. Location of all landscaped areas. Indicate existing trees, size, species, and approximate drip line outer branch location). Identh trees to be removed. 11. Location and size of all public utilities in and adjacent to the proposed development including water line and meter size, sewer lines, storm drain lines, nearest fire hydrant. 12. Locations of drainage ways or public utility easements in and adjacent to proposed development. 13. Location, size and use of all contemplated and exisiin public areas 14. Approximate topography (sla a of the site 15. Location of all parking areas and individual and handicap parking spaces, ingress and egress on the site and on-site circulation x 16. Use designation for the areas not covered by buildings (e.g. loading, storage, vacant, open space, etc. 17. Elevations of the buildin s 18.' Construction materials — wood frame, masonry, etc. (if project is in a Historic District provide pictures of existing structures and indicate proposed exterior materials for siding, windows, trim and roofing) PRE -APPLICATION BUILDING INFORMATION Please attempt to indicate the following (Note: if information is not known please leave blank) I. Current Building Occupancy Type (select one): Assembly = More than 50 occupants Theaters, Restaurants, Nightclubs, Tavems and Bars, Community Halls, Art Galleries, Places of Worship, Arenas, Bleacher's, etc. Business = Less than 50 occupants Professional Service Office, Barber and Beauty Salons, Training and Skill Development not within a school or academic program, Bank, Print Shop, etc. ❑ Educational Schools K -12th Grade, Religious Educational Rooms and Auditoriums, Day Care Facilities ❑ Factory (F Occupancy's include, among others, the use of a building or structure or portion thereof, for assembling, disassembling, fabricating, finishing, manufacturing, packaging, repair or processing operations that are not classified as Group H -Hazardous or Group S -Storage Occupancy's Pg.3 of 5 2, 3, ❑ High Hazard H -Occupancy's includes, among others, the use of a structure, or a portion thereof, that involves the manufacturing, processing, generation or storage of materials that constitute a physical or health hazard in quantities allowed in control areas complying with section 414 of the Oregon Structural Specialty Code. Institutional f I -Occupancy's includes, among others, the use of a building or structure or a portion thereof for more than 16 persons, excluding staff, who reside on a 24 hr. basis in a supervised environment and receive custodial care. Detoxification Facilities, Hospitals, Medical Care, Nursing Homes, Congregate Living Facilities, Social Rehabilitation Facilities, Assisted Living Facilities, Alcohol and Drug Centers, Correction Centers, Jails, Reformatories, Adult and Child Day Care Facilities. Mercantile Department Stores, Drug Stores, Markets, Motor Fuel -Dispensing Facilities, Retail or Wholesale Stores, Sales Rooms. Residential Single Family Residence, Hotels, Motels, Apartment Houses, Vacation Time Shares, Congregate Living Facilities (more than 16 occupants), Assisted Living Facilities (with or without a Memory Care Endorsement), Residential Treatment Facilities, etc. Is a Change of Occupancy being requested? If yes, please indicate the proposed Occupancy Type: ❑ Assembly ❑ High Hazard ❑ Business ❑ Institutional ❑ Educational ❑ Mercantile ❑ Factory ❑ Residential If Residential please indicate which type (select ane): R-1 Occupancy Hotels (transient), Motels (transient), Boarding Houses (transient) with more than 10 occupants. R-2 Occupancy Apartment Houses, Congregate Living Facilities (non -transient) with more than 16 occupants, Dormitories, Hotels (non -transient), Motels (non -transient), Vacation Time Share Properties, Boarding Houses (non -transient) with more than 16 occupants, etc. R-3 Occupancy Detached One and Two Family Dwellings and Townhouses, Adult Care Facilities (six or fewer persons of any age less than 24 hrs.), Adult Foster Homes as defined in ORS Chapter 443, or Family Child Care Homes located in a private residence as defined in the Oregon Structural Specialty Code section 310.2. Buildings that do not contain more than two dwelling units, Boarding Houses (non -transient), Child Care Facilities that provide accommodations for six or fewer persons of any age for less than 24 hrs., Congregate Living Facilities (non -transient) with 16 or fewer occupants, Lodging Houses, etc.) ❑ R-4 Occupancy This occupancy shall include buildings, structures or portions thereof for more than five but not more than 16 persons, excluding staff, who reside on a 24 -hr. basis in a supervised residential environment and receive custodial care, Congregate Living Facilities, Halfway Houses, Social Rehabilitation Facilities, Alcohol and Drug Centers Assisted Living Facilities (with or without a Memory Care Endorsement), Residential Care Facilities (with or without a Memory Care Endorsement), Residential Treatment Facilities, Group Homes and Facilities, etc.) PgA of 5 4. Type of Building Construction: Types I and II construction are those types of construction in which the building elements listed in Table 601 of the Oregon Structural Specialty Code are of noncombustible materials. Type III construction is that type of construction in which the exterior walls are of noncombustible materials and the interior building elements are of any material permitted by the Oregon Structural Specialty Code. Type IV Construction (Heavy Timber) is that type of Construction in which the exterior walls are of 'noncombustible materials and the interior building elements are of solid or laminated wood without concealed spaces. Type V Construction is that type of construction in which the structural elements, exterior walls and interior walls are of any materials permitted by the Oregon Structural Specialty Code. ❑ Type 1 ❑ Type IV ❑ Type II 'Type V ❑ Type Ill 5. Is the building equipped or proposed to be equipped with a fire Protection System? (e.g., Fire Sprinklers or Fire Alarms) ❑ Yes 9leo Any questions regarding the pre -application conference or the formal land use application submittal can be directed to the Ashland Planning Division at (541) 488-5305. The City of Ashland Land Use Code can be found online atby clicking on Chapter 18 and selecting the desired section. Pg.5 of 5 Pre -Application Conference 668 Roca Street remodel narrative The owners, Bob and Amy Dahla, request approval to remodel the garage of an existing residence at 668 Roca Street, Ashland. The approval is essential to be able to use the garage and minimize water incursion for the following reasons: 1. The steep slope of the driveway and low height of the garage door prevents all but the shortest vehicles from entering the garage. 2. The slope of the driveway runs directly into the garage opening with obvious past interior water damage apparent. 3. Apparently previous owners were also unable to enter or use the garage since the door had been sealed permanently. 4. There will be no change to the present building footprint. Owner's desire to remedy the listed problems by performing the following: 1. Raise the garage 12" to permit a slope on the garage floor to the door and to create a valley and grated gutter 24" in front of the garage opening. 2. Raise the garage door to a normal 7' height. 3. This will require changing the profile of the garage to permit the described work with only a minor raise in overall building height. 4. Raising the garage floor elevation will also reduce the angle that a vehicle need take to enter the garage making it possible for the owner's vehicles. r m r