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Home My WebLink About2024-10-24 Housing & Human Services PACKET Housing And Human ServicesCommittee Agenda Community Development Building 51 Winburn Way Note: Anyone wishing to speak at any Housing and Human Services Advisory Committeemeeting is encouraged to do so. If you wish to speak, please rise and, after you have been recognized by the Chair, give your name and complete address for the record. You will then be allowed to speak. Please note the public testimony may be limited by the Chair. October 24, 2024 AGENDA I.CALL TO ORDER: 4:00 p.m. II.APPROVAL OF THE AGENDA III.CONSENT AGENDA A.Approval of September 26, 2024, Minutes IV.PUBLIC FORUM (4:05-4:15 p.m.) A.Public Forum. V.NEW BUSINESS A.Schedule for November and December, Retreat Planning? (4:15-4:45p.m.) VI.UNFINISHED BUSINESS A.Education and Community Engagement Planning Discussion Continued (4:45-5:45 p.m.). VII.INFORMATIONAL ITEMS A.Liaison Reports B.General Announcements VIII.AGENDA BUILDING – Future Meetings IX.ADJOURNMENT:6:00 p.m. Next Meeting Date: TBD In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please email linda.reid@ashland.or.us. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1). Page 1 of 1 1 Housing And Human ServicesCommittee Draft Minutes Community Development Building 51 Winburn Way Note: Anyone wishing to speak at any Housing and Human Services Advisory Committeemeeting is encouraged to do so. If you wish to speak, please rise and, after you have been recognized by the Chair, give your name and complete address for the record. You will then be allowed to speak. Please note the public testimony may be limited by the Chair. September 26, 2024 Draft Minutes CommissionersPresent:CouncilLiaison: Bob Kaplan (Absent) Echo Fields Brittney BassDylan Bloom(Absent) Vincent Tufts(Arrived Late)StaffPresent: Crystal MunozLinda Reid; Housing Program Specialist Rich RohdeKendall Escuin; Admin Support Commissioner’sAbsent: Ashley LaubeSOULiaison: Montana HauserTiana Gilliland I.CALL TO ORDER: 4:00 p.m. II.APPROVAL OF THE AGENDA III.CONSENT AGENDA A.Approval of August 22, 2024, Minutes The Committee hasapprovedtheminutes as presented. Voice Vote: ALL AYES the minutes from August 22, 2024, have been approved. IV.PUBLIC FORUM (4:05-4:15 p.m.) A.Public Forum. N/A V.NEW BUSINESS A.Preliminary Discussion of Climate Friendly Areas (4:15-5:00p.m.) Presented by Scott Fregonesewith 3J Consulting, Mackenzie Visser with ECO northwest, Elizabeth Decker with JET Planning, and Derek Seversen Planning Manager with the City of Ashland. Topics covered in the presentation: What is a CFA. How climate friendlyareas are selected. Page 1 of 3 2 Housing And Human ServicesCommittee Draft Minutes o Must have capacity for 30%of the city’s projected housing needs. o 3,469 homes. The city of Ashland is looking at 3 different areas. o Railroad property. o Transit Triangle. o Croman Mill. Key CFA Requirements. Residential Density. B.Public Hearing-Consolidated Annual Performance Evaluation Report Review and Approval (5:00-5:15p.m.) Linda Reidgave a brief overviewof theCAPERand the process for our new Committee members. OHRA and Maslow are the two organizations from the 2023 year that were awarded funds.Reid reviewed the progress made for both organizations with their allotted funds. Bass/Gilliand m/s. Voice Vote: ALL AYES. The Committee moves to accept the CAPER as presented. VI.UNFINISHED BUSINESS A.Education and Community Engagement Planning Discussion Continued (5:15-5:45 p.m.). The date of the event is set for Thursday, November 14 from 5:00-7:00 p.m. The location is still being determined. Table themes and participants were discussed. VII.INFORMATIONAL ITEMS A.Liaison Reports Reidattended a conference with the Department of Housing and Urban Development (HUD) Staff. While at the conference Reid was able to speak with Brian Guiney, from the Portland HUD field office, Guiney would love to bring Kristen Ray down to Ashland with him to speak with elected and appointed officials about how HUD can work with communities to work toward gaining more affordable housing. B.General Announcements The Unitarian Church is holding a public forum on Wednesday, Oct. 9 from5:30-7:30 p.m. where they will discuss the proposed plans for 2200 AshlandSt. Southern Oregon Housing for Allcommunity forum will take place on Thursday, Oct. 3 at 10 a.m. in the Gresham room at the Ashland publiclibrary. Page 2 of 3 3 Housing And Human ServicesCommittee Draft Minutes VIII.AGENDA BUILDING – Future Meetings Make the education and community engagement planning the focus of the October meeting. IX.ADJOURNMENT:6:00 p.m. Next Meeting Date: October 24, 2024 In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please email linda.reid@ashland.or.us. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1). Page 3 of 3 4 Memo DATE: October 24, 2024 TO: Housing and Human Services Advisory Committee FROM: Linda Reid, Housing Program Manager DEPT: Planning RE: Holiday Meeting Schedule and December Goal Setting Retreat Planning Last year the Housing and Human Services Commission held their annual th goal setting retreat on December 142024at the Ashland Library. At that time, the following goalswere established: 2021 Goals for the Housing and Human Services Advisory Committee Workforce Housing o Cottage Housing (numerical goal) o Housing For Young Families o Higher Density Development o Remove Requirements for Open Space o Housing for all demographic groups o Housing for SOU graduates Identify barriers to housing support, are there ways that the Committee can assist agencies that are struggling? Create a survey to ascertain what types of help the Committee can provide. Host an event to talk to organizations about how the committee can support other agencies. Review Air B&B regulations (AMC 18.2.3). Can these be changed? How Does it work? How do complaints happen? How is compliance gained? Explore incentives for private market equity investors and developers from outside the area. Encourage the development of a diversity of housing types. Planning Department 20 East Main StreetTel: 541.488.5300 Ashland, Oregon 97520Fax: 541.552.2059 ashland.or.usTTY: 800.735.2900 5 Memo Explore opportunities for alternative/innovative housing types, with permaculture. More ADA housing development/accessible housing development. Construction Excise Tax. Planning Department 20 East Main StreetTel: 541.488.5300 Ashland, Oregon 97520Fax: 541.552.2059 ashland.or.usTTY: 800.735.2900 6 Memo DATE: October 24, 2024 TO: Housing and Human Services Advisory Committee FROM: Linda Reid, Housing Program Manager DEPT: Planning RE: Education and Community Engagement Planning The HHSAC began the process of brainstorming about what the Committee members might like to do/see/accomplishfor this year’s event in July andhas identified some aspects that they would like to include thus far, including making sure that whatever venue is chosen is good for walkability, that the event had a social/interactive format rather than a more formal educational forum format. Items still left to be discussed/completed: Communication and marketing- Create a pamphlet that gives a brief description on each guest. Utility bill mailer to advertise the event, the City Website, KDRV, Flyers, FB and IG. What do we call it The roles of each person in the room Inviting City Council and what their roles would be What is the main “take away” from this event- realistic resources that people can use, When, what date will it be on? – November 14, 2024,depending on locations available. “Cost Burden” Event Table Themes: Eviction Prevention Landlord/Tenant Dispute Resolution: Resolve/Makayla, Legal aid, info about renters’ insurance, Fair housing/Senior/disability/special needs/ADA. Planning Department 20 East Main StreetTel: 541.488.5300 Ashland, Oregon 97520Fax: 541.552.2059 ashland.or.usTTY: 800.735.2900 7 Memo Alternative Housing: Derek Sherrell; Home Share; manufactured housing? Credit Union/Mortgage lending; Credit counseling/budgeting, Jacob Ghena & Julie Stacy/loan depot, Eric—family self-sufficiency at Housing Authority Homeownership –downpayment assistance programs, Homeownership education; Brandon Thoms fromHabitat, the IDA program;Echo- educating folks on maintenance plans & then budgeting for that Unitarian Church: Rich checked the Gresham Room at the Ashland Library for a Thursday evening in November, butit wasnot available. The Unitarian Church space is not available onNovember 14. The only Thursday that the Unitarian Church is availablein November is November 21. Richfilled out a request form for Thursday, November 21, from 5:00 p.m. to 7:30 p.m. The Committee could advertise the meeting as 5:30 p.m. to 7:00 p.m. They may want a small rental fee. The Grove: For all of the Thursday dates in November 3-4:45 would be available or AFTER 6:30pm on Thursdays. Fridays are wide open if you want to consider something on Fridays. Most other evenings are booked from 4-7pm. Planning Department 20 East Main StreetTel: 541.488.5300 Ashland, Oregon 97520Fax: 541.552.2059 ashland.or.usTTY: 800.735.2900 8