HomeMy WebLinkAbout2024-12-04 Historic PACKET
HPACCommittee Agenda
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testimony may be limited by the Chair. Times noted for each item are approximate…
December 4, 2024
AGENDA
(4:00) CALL TO ORDER: Meeting held in person at 51 Winburn Way and via Zoom at:
https://zoom.us/j/91534353734?pwd=hjkivpacZwsiRC5nksDm5zud9MhPBp.1
READING OF LAND ACKNOWLEDGEMENT
I.(4:05) APPROVAL OF AGENDA
II.(4:10)APPROVAL OF MINUTES
Minutes of November 6, 2024
III.(4:15) PUBLIC FORUM
IV.(4:30) LIASON REPORTS
A.Council Liaison - Jeff Dahle
B.Community Center Management Advisory Committee – Dale Shostrom
C.Staff Liaison – Derek Severson
V.(4:45) DISCUSSION ITEMS
A.Review Board Assignments – January
B.Discussion of the Preservation Plan
VI. (6:00) ADJOURNMENT
Page 1 of 1
HPAC Committee Minutes (Draft)
November 6, 2024
4:00PM – 6:00PM
Community Development/Engineering Services Building – 51 Winburn Way
4:00PM CALL TO ORDER
Scharen called the meeting to order at 4:00pm
Commissioners Present: Council Liaison:
Shostrom Jeff Dahle
Repp Staff Present:
Emery Derek Severson; Planning Manager
Bonetti Regan Trapp; Admin Support - ABSENT
Scharen
Whitford
Committee members absent: Skibby
Brouillard
READING OF LAND ACKNOWLEDGEMENT
Land Acknowledgement was read by Scharen.
(4:05) APPROVAL OF AGENDA (5 min)
There were no changes to the agenda.
(4:10) APPROVAL OF MINUTES (5 min)
Historic Committee meeting of October 2, 2024
(4:15) PUBLIC FORUM (15 min)
There was no one in the audience wishing to speak.
(4:30) LIAISON REPORTS (5 min)
Council Liaison Jeff Dahle gave the liaison report with a brief background on the Council
discussion of the Community Center, recounting that there had been a tour of the building by
Council, the Parks Commission and HPAC, followed by a Council study session. Shostrom
attended the Council meeting and presented a letter he prepared on his own behalf.
Ultimately, a Management Advisory Committee (MAC) was formed to advise the Public Works
HPAC Committee Minutes (Draft)
Director of options. Appointees include Shostrom, developer/former city planner/former
Historic Commission staff liaison Mark Knox, architect Steve Ennis, the Building Official, the
Public Works project management staff and representatives of Outlier Construction. There will
be at least two meetings to formulate a recommendation on viable options and realistic costs
to the Public Works Director before the issue comes back to Council.
Severson gave the staff report and gave a brief update on the Climate Friendly Areas project,
noting that staff had appeared before Council recommending the Railroad Property and part
of the Transit Triangle as CFAs, with Croman’s inclusion to be deferred until details of their
master plan application are available. Severson suggested that staff’s recommendation with
regard to the downtown, would be to change the codes to allow the heights and densities
required of CFAs, but to not designate as a CFA so that the design standards could remain as
currently in place.
Severson noted that after promising to send a link to the B Street poll last month, he found that
the poll had already closed. He indicated that he would consult with Public Works staff and
report back next month.
Severson further noted that the first plaque for the Playwright’s Walk had been installed in front
of the Chamber of Commerce on East Main Street and that more would follow around the
downtown.
(4:45) DISCUSSION ITEMS
A.Review Board Assignments
Members volunteered for Review Board assignments for the remainder of November
and the month December.
B. Community Center Recommendation
Community Center Recommendation
Whitford noted his strong feelings on this issue, emphasizing that the Community Center
is not falling down, and that demolishing it and replacing it with a replica would be a
very bad idea. Buildings should reflect their time, and a new building should
appropriately reflect the 2020’s if that were the option pursued.
Shostrom discussed construction and cost issues, noting specifically the state of the roof
trusses and floor level among other issues.
Bonetti questioned if seismic issues were a consideration.
Repp inquired about formation of the Management Advisory Committee and the original
condemnation of the building.
Scharen suggested that there needed to be a clear revised cost estimate accurately
reflecting the work necessary to make an informed decision.
HPAC Committee Minutes (Draft)
Shostrom suggested emphasizing the importance of the building to Ashland’s history,
noting he had provided the Council with HPAC-prepared brochures and that there
needed to be education as to how historic preservation is considered in the
Comprehensive Plan and the Land Use Ordinance. There was discussion of HPAC
members each writing individual letters on their own behalf so that there is a letter in
each Council packet and the issue remains top of mind. Severson emphasized that
these could not be drafted through any sort of serial e-mail or phone communications
between committee members outside of public meetings.
Bonetti suggested that in addition to the need to have the Community Center
operational, another Community Center is needed to serve the southside of town,
perhaps as part of the new master-planned Croman development.
With regard to Scharen’s draft letter which was included in this month’s packet for
approval by HPAC, Bonetti suggested adding a clear heading indicating, “COMMUNITY
CENTER –DEMOLITION IS NOT THE ONLY PATH FORWARD!”
Repp/Whitford m/s to approve the letter with Bonetti’s proposed heading added. Voice
vote: All AYES. Motion Passed.
C. 2025 Work Plan
Work plan goals for 2025 to be presented at the December Council meeting
Members discussed achievements over the last year and priorities and workplan for the
coming year to be presented to Council at their December 16th study session. See
attached exhibit. (See attachment A)
(5:30) PLANNING ACTION REVIEW
PLANNING ACTION:PA-T1-2024-00251
SUBJECT PROPERTY: 264 Fourth Street
OWNER/APPLICANT: Carlos Delgado
DESCRIPTION: A request for Commercial Site Design Review for an addition to an existing
structure at 264 Fourth Street. The proposal is for a 1,200 square foot addition to the rear of the
existing building. The request also includes the removal of two trees within the development
footprint of the addition. COMPREHENSIVE PLAN DESIGNATION: Employment; ZONING: E-1; MAP:
391E09AB TAX LOT: 5,600
Applicants present
Carl and Johanna Wright – Owners
Carlos Delgado -Architect
Scharen recused herself from this project as she was part of the project team, and she exited
the room for the discussion. Vice Chair Shostrom assumed the role of Chair during her absence.
HPAC Committee Minutes (Draft)
Severson provided a brief staff report.
Applicants Carl & Johanna Wright explained the proposal, noting that they have acquired the
property and will be converting it to a meditation center. The proposal includes the removal of
two trees that are within the footprint of the addition. Both trees will be replaced. They
presented a photo dating to 1989, prior to the current restoration, and explained that their
proposed white with blue trim color scheme was largely similar to that in place pre-restoration.
Architect Carlos Delgado discussed the proposal, noting that the intent was to change the paint
color as depicted in the submittal. He noted the recessed windows on the addition for
compatibility with the existing building, and the extension of the fire wall at the property line
extending above the shed roof of the addition. There may or may not be a new awning which
would be similar to the Revive awning, and the Revive signage would be updated for the new
use. The fencing along the alley would be a solid, six-foot cedar fencing rather than the chain
link depicted in the renderings, and there will be a landscaped meditation garden behind the
new addition.
Shostrom suggested that the post-restoration color scheme seemed more organic and
historically compatible than the proposed white with blue trim, and that the current greyish
color was complementary to the Miracle Block construction.
Emery recounted the discussion at the Review Board, where the primary concern had been with
moving or removing the restored gas pump currently in front of the building. It was noted that
the current proposal was to retain the pump in place but repaint it to match the newly proposed
colors of the building. He questioned whether Shostrom was comfortable with the windows and
trim as proposed. Shostrom indicated that the recessed windows were a great approach as
they related well to the windows in the historic Miracle Block portion. He noted that his primary
issue was that the bright white with blue trim seemed a bit overdone.
There was discussion of changing the color of the gas pump, which dates to 1920 when the Fire
Department acquired its first gas-powered fire truck, noting that its original pre-restoration
colors were unclear, and that the current red might be part of a standard Texaco branding
relied upon during the restoration. The applicants indicated they intended to keep the Texaco
cap in place, but the intent was to repaint the pump to match the blue and white treatment of
the building, consistent with the 1989 photo that had been provided to them by the owners when
they acquired the building.
Bonetti and Repp both indicated that they were good with the colors proposed and the proposal
as a whole and thanked the applicants for leaving the gas pump.
Repp/Bonetti m/s to approve PA-T1-2024-00251 as submitted. Voice vote: All AYES. Motion
passed.
Scharen returned.
HPAC Committee Minutes (Draft)
(6:00) ADJOURNMENT
Next meeting is scheduled December 4, 2024, at 4:00pm at, 51 Winburn Way.
There being no other items to discuss, the meeting adjourned at 5:55pm.
Respectfully submitted by Regan Trapp
Members (Shostrom, Repp, Emery) who had volunteered for this week’s Review Board opted to
stay and review permit submittals for 27 North Main Street and 500 A Street in lieu of meeting
separately on Thursday.
ATTACHMENT A
Memo
DATE: December 16, 2024
TO: Mayor Graham and City Council
FROM: Shelby Scharen, Historic Preservation Advisory Committee (HPAC) Chair
RE: HPAC 2024 Achievements & 2025 Priorities and Workplan
2024 Achievements
Over the course of 2024, the Historic Preservation Advisory Committee (HPAC):
Resumed the HPAC Review Board, a bi-weekly subcommittee to review building
permits and pre-application proposals as well as being available by appointment to
discuss potential historic preservation issues.
Celebrated Historic Preservation Week 2024. This event was a celebration of the first
phase of the Marking Ashland Places (MAP) project in the Ashland Railroad Addition
Historic District presented cooperatively with the Public Arts Advisory Committee
(PAAC), Ashland Chamber of Commerce, Ashland Parks Department, Southern
Oregon University (SOU) and WalkAshland. .
Continued to review and advise on land use applications in Ashland’s four National
Register-listed historic districts including single-family, multi-family, commercial,
public and legislative projects.
Reviewed the “Walking Upstream” painted crosswalk treatment, the “Playwright’s
Walk” proposal, and mural proposals for Northwest Nature Shop, the Ashland Elks
Lodge and KS Wild.
Created a subcommittee and provided detailed recommendations to the Oregon
Department of Transportation(ODOT) through its Architectural Historian on the
rockwork treatment in crosswalk accessibility projects and for utility box replacement
proposals.
Continued the successful partnership with the Public Arts Advisory Committee and
Parks Department in a subcommittee to begin looking at the next phase of the Marking
Ashland Places project in the downtown.
Met with the Parks Foundation to discuss restoration of the Butler-Perozzi Fountain and
had two members (Shostrom and Whitford) who served on the Parks Foundation’s
steering committee for the planning and fundraising effort.
COMMUNITY DEVELOPMENT DEPARTMENT
51 Winburn Way Tel: 541.488.5305
Ashland, Oregon 97520 Fax: 541.552.2050
ashland.or.usTTY: 800.735.2900
ATTACHMENT A
Toured the Community Center building and had one member (Shostrom) appointed
to the Management Advisory Committee (MAC) looking at options for the future of this
individually-listed historic resource from the National Register of Historic Places.
2025 Priorities & Workplan
The Historic Preservation Advisory Committee (HPAC) discussed priorities and a work plan
for the 2025 calendar year at regular meetings in October and November. The list below is
provided in anticipation of the December 16 conversation with Council, and is in addition to
th
continuing the Review Board and review of applications and proposals that .
Update the City’s Historic Preservation Plan. The current Historic Preservation Plan
was completed in 2008 using consultant services funded by a Certified Local
Government (CLG) grant. The plan speaks to the city’s planned preservation activities
from 2009-2018. Members believe it overdue for an update and will revisit the plan
and work at updating it systematically through regular meetings when there aren’t
land use items on the agenda.
Update HPAC Webpage - HPAC members will work with staff to update the committee
page of the city’s new website.
Continuing Education for HPAC Members - When meeting time is available, HPAC will
look at continuing to educate new and existing members on the information needed
to carry out their responsibilities, including role and responsibilities; reviewing planning
action procedures and development standards; reviewing the Secretary of the
Interior’s national standards for historic preservation, and becoming familiar with the
responsibilities of being designated as a Certified Local Government in Oregon.
Raise Public Awareness of Preservation and HPAC – Promote preservation and the
committee through events, activities and partnerships including the Preservation
Awards, direct mailings to new property owners in the districts, targeted outreach to
professional groups, the Committee webpage, on-going work with the Public Arts &
Advisory Committee to continue the Marking Ashland Places project.
Next Steps
HPAC looks forward to the December 16study session as an opportunity to communicate
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HPAC’s priorities and proposed workplan to the Council and hear any feedback.
REFERENCES & ATTACHMENTS
None.
COMMUNITY DEVELOPMENT DEPARTMENT
51 Winburn Way Tel: 541.488.5305
Ashland, Oregon 97520 Fax: 541.552.2050
ashland.or.usTTY: 800.735.2900
Jan 2025
HPAC Review Board
Meet at 3:00pm - Lithia Room
Every other week
**Staff to email if there is anything to review on the off weeks**
DATE COMMITTEE MEMBERS ATTENDING
Jan 2nd
Jan 16th
Jan 30th
*Call 541-488-5305 to verify there are items on the agenda to review
shelby@scharendesignstudio.com
jeff.dahle@council.ashland.or.us
Derek.Severson@ashland.or.us
ashlandoregon@gmail.com
regan.trapp@ashland.or.us
lisaverner815@icloud.com
Kaylynnrepp@gmail.com
skwhippet@charter.net
mtbrouillard@msn.com
bill@ashlandhome.net
terryskibby@gmail.com
b
shobro@jeffnet.org
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