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HomeMy WebLinkAbout2024-08-15 Public Arts PACKET Public Arts Advisory CommitteeAgenda August 15, 2024 Regular Meeting 4:00pm5:30pm, Siskiyou Conference Room 51 Winburn Way Agenda I.(4:00) CALL TO ORDER: a)Welcome b)Quorum count II.(4:10) LAND ACKNOWLEDGMENT the Ikirakutsum Band of the Shasta Nation, as well as the diverse and vibrant Native communities who make their home here today.We denounce the egregious acts of the colonizers and government and recognize the horrific impacts that still exist today.We honor the first stewards in the Rogue Valley and the lands we live and depend on: Tribes with ancestral lands in and surrounding the geography of the Ashland Watershed include the original past, present and future indigenous inhabitants of the Shasta, Takelma, and Athabaskan people. We also recognize kha --that is now the III.(4:15) APPROVAL OF MINUTES a)June 13, 2024,regular meeting IV.(4:20-4:30) PUBLIC FORUM (for items not on the agenda; up to 3 minutes per speaker) V.(4:30-4:45) LIAISON REPORTS Liaisons: a)City Council Liaison, Gina DuQuenne b)APRC Liaison, Jim Bachman c)Community Development Liaison, Jennifer Chenoweth VI.(4:45-5:15) DISCUSSIONITEMSand MOTIONS(up to 10 minutes per topic) a)Velocity Sculpture Update Mike Morrison to present update for repairs to Velocity (repair plan) b)Student RepresentativesKen Engelund to lead discussion on the next steps for recruiting AHS and SOU student reps onto the PAAC c)Election of a Vice ChairCommittee to elect a Vice Chair VII.(5:15-5:30) OTHER BUSINESSUPDATES and ACTION ITEMS(up to 5 minutes per item) Note: Anyone wishing to speak at any Public Arts Advisory Committeemeeting is encouraged to do so.After you have been recognized by the Chair, give your name and City of residence. You will then be allowed to speak. Please note the public testimony may be limited by the Chair. Page 1of 2 Public Arts Advisory CommitteeAgenda a)ODOT Controller BoxesTask group to provide update on Council Meeting and project progress b)Crosswalks 1). Lithia Crosswalk on July 2, 2024(Peter Finkle) 2). Proposed Rainbow CrosswalkinSOU vicinity(Ken Engelund) c)Marking Ashland PlacesII Update d)Public Art MaintenanceUpdateby Peter Finkle and Mike Morrison e)PlaywrightsWalk-Update by Citizen Group members f)-Update g)John Pugh -Update VIII.ROUND TABLE -Member open discussion of project ideas or opportunities (2 minutes each) IX.(5:30) ADJOURNMENT -Next Meeting Date:Thursday,September 19@ 4:00pm Note: Anyone wishing to speak at any Public Arts Advisory Committeemeeting is encouraged to do so.After you have been recognized by the Chair, give your name and City of residence. You will then be allowed to speak. Please note the public testimony may be limited by the Chair. Page 2of 2 Public Arts Advisory CommitteeMeetingMinutes - DRAFT June 13, 2024 Regular Meeting 4:00pm–5:30pm, Siskiyou Conference Room 51 Winburn Way Minutes I.(4:00) CALL TO ORDER: a)Welcome – Community member PeterFinkle is in attendance with a requestto speak during two agenda items b)Quorum count - achieved Committee Members Present:Liaisons & Staff Present: Cassie Preskenis, ChairJennifer Chenoweth,Associate Planner Beca BlakeCouncilor Gina DuQuenne(via Zoom) Russell Copley Ken Engelund Paige Gerhard Liaisons & Staff Absent: Susan JainJim Bachman,Parks and Rec Commissioner Heather Warden Committee Members Absent:Special Guests: Tessa Elbettar, Vice ChairPeter Finkle Liz Adkisson, SOU Student Rep II.(4:10) LAND ACKNOWLEDGEMENT “We acknowledge and honor the aboriginal people on whose ancestral homelands we work –the Ikirakutsum Band of the Shasta Nation, as well as the diverse and vibrant Native communities who make their home here today.We denounce the egregious acts of the colonizers and government and recognize the horrific impacts that still exist today.We honor the first stewards in the Rogue Valley and the lands we live and depend on: Tribes with ancestral lands in and surrounding the geography of the Ashland Watershed include the original past, present, and futureindigenous inhabitants of the Shasta, Takelma, Athabaskan people. We also recognize and acknowledge the Shasta village of K’wakhakha - “Where the Crow Lights” - that is now the Ashland City Plaza.” Read by Ken Engelund III.(4:15) APPROVAL OF MINUTES – May 16, 2024 regular meeting – Cassie Preskenismotioned to approvethe minuteswith onecorrection(additional language added) to clarify the Playwright Walk Concept Plan section as noted by Susan Jain; Ken Engelundseconded the motion. All approved. Note: Anyone wishing to speak at any Public Arts Advisory Committeemeeting is encouraged to do so. After you have been recognized by the Chair, give your name and City of residence. You will then be allowed to speak. Please note the public testimony may be limited by the Chair. Page 1 of 5 Public Arts Advisory CommitteeMeetingMinutes - DRAFT Note, moving forward, the agenda will be drafted by Jenn and then sent to the entire group to request additional agenda items (those items will be due by a specific date), and then Jenn will send the final draft agenda to Cassie for approval prior to Jenn sending and posting the final agenda. We have a new website so please reach out to Jenn if there are any questions or issues with accessingthe agenda or minutes on the City of Ashland website. IV.(4:20-4:30) PUBLIC FORUM(for items not on the agenda; up to 3 minutes per speaker) Peter Finkle asked to speak during agenda items VII. Public Art Maintenance update and ODOT Controller Boxes. Chair Preskenis approvedthe request. V.(4:30-4 :45) LIAISON REPORTS Liaisons: a)City Council Liaison, Gina DuQuenne; The PAAC has a new APRC Liaison, Jim Bachman, as Stef Seffinger has resigned. Jim is not in attendance today, but the PAAC welcomes Jim to the committee. The APRC has hired a new Parks Director, Rocky Houston. Rocky joins the City with extensive experience in leadership and managing park lands. b)Ashland Parks and Recreation CommissionLiaison, New APRC Liaison Jim Bachman; absent c)Community Development Liaison, JenniferChenoweth; The photo of the selected crosswalk was shown to the committee – there were no objections. The City Manager also approves. The City Administration is working on a Committee & Commission members guide handout that will include information about roles and expectations for serving on committees and commissions with information about public meeting laws. VI.(4:45-5:15) DISCUSSION ITEMSand MOTIONS(up to 10 minutes per topic) a)Crosswalk Project: Review and approve selected work or update; the selection panel selected the artwork that best met the qualifications as outlined in the Call for Artist including safety and ADA accessibility. The artwork titled “Walking Upstream” reflects the history of the site as described by the artist as “a bridge in time connecting us to the past” and “connecting us with nature.” The design includes items used by the Shasta people who lived in and around Ashland. b)Playwright Walk Implementation Plan: Ken Engelund to provide update on Phase I and Ken & Susan Jain to present Phase II Plan – A citizen committee (Ken Engelund, Susan Jain, Beca Blake and Russell Copley) is working on implementation of Phase I with the Thaldens and a plan for Phase II – “100 Plaques by 2030” with the intention of creating an UNESCO site. Need to provide size and spec guidelines to Note: Anyone wishing to speak at any Public Arts Advisory Committeemeeting is encouraged to do so. After you have been recognized by the Chair, give your name and City of residence. You will then be allowed to speak. Please note the public testimony may be limited by the Chair. Page 2 of 5 Public Arts Advisory CommitteeMeetingMinutes - DRAFT Sam Hayes-Hicks, SOU art professor. VII.(5:15-5:30) OTHER BUSINESSUPDATES and ACTION ITEMS (up to 5 minutes per item) a)Public Art Maintenance: update Peter Finkleprovided an update to Mike Morrison (through Jenn) with asummary of suggested maintenance needed for public artworks. He reached out to Ann DiSalvo and Sue Springer. Mike was not in attendance. Jenn and Cassie provided an update from Brandon regarding the need to pull together a cost estimate for maintenance of art so that it can be added to the next budget cycle as a line item. Gina stated that she would also speak with the Mayor and City Manager about the need to include a line item in the budge for maintenance of public art. Gina and Cassie also recommended that we add a bullet regarding this work activity to the mid-year work plan update to council in July. ACTION ITEM: Jenn will draft the bullet point for the mid-year work plan and send to Cassie for approval ACTION ITEM: Peter will continue to work with Mike Morrison on obtaining a Public Art Maintenance Cost Estimate for the next budgetcycle (by January 2025)and Jenn will assist as needed. b)ODOT Controller Boxes: 1). Awaiting approval from ODOT on the three selected and designed boxes. Peterhas been contacted by one of the artist asking about dates for the community painting. Jenn stated that ODOT still has not approved the designs. UPDATE: ODOT approved the designs – words incorporated into one of the designs was the cause of the hold up. ODOT does not allow words on their boxes. They have approved this project as is (since it is a “City of Ashland box”) but recommends that future designs donot contain words. ACTION ITEMS: Jenn will follow up with painter about prep and seal bid from October 2023. Cassie will reach out to Grants Pass to see who they recommend for prep and seal work. Peter will reach out to artists about timing the events. Jenn will check in with Brandon about a waiver for community members to participate and how to pay for supplies. 2). Sub-Committee recommendations and actions for selecting next set of boxes. (Action items from March 2024 meeting)Task group has not yet met to discuss Marking Ashland PlacesII: APAC creating a Policy for Art in Parks -The APRC drafted a new policy for Public Art in Ashland Parks. The policy was reviewed by PAAC and the following comments noted: 1.What is the definition of art? Does it apply to performative or temporary art? Or is the policy only for permanent art installations? 2.Does it apply to art that is purchased and donated? Thinking about the playwright plaques, how would those apply to this policy if a donor wanted to place one in park property. Note: Anyone wishing to speak at any Public Arts Advisory Committeemeeting is encouraged to do so. After you have been recognized by the Chair, give your name and City of residence. You will then be allowed to speak. Please note the public testimony may be limited by the Chair. Page 3 of 5 Public Arts Advisory CommitteeMeetingMinutes - DRAFT Clarification on the PublicArts in Ashland Park Policy.The policy has been approved by Council. The policy covers artwork installations that are intended to be installed and included in the public arts inventory. There are other permit processes through Parks for performative and temporary art. Ifa donor wants to gift the city an artwork that is to be included (approved by Council) in the public art collection, then the new policy process applies (such as playwright walk plaques – they have been approved by the council but would need to go throughthe Public Arts in Ashland Parks Policy if proposed to be installed in Park lands). The PAAC would like to reach out to the new Parks Director and extend an invitation to an upcoming meeting. The PAAC is excited to meet the new director and to work together. ACTION ITEM: Jenn will draft an invitation. c)Study Session - Task Groups ProposalsUpdate (Action item from Feb. meeting): Task groups to form a proposal or project to present to the group - Task groups have not yet met. In the future Study Sessions should occur in May after new members have been appointed. ACTION ITEM: Jenn will send the PAAC the notes from the January 2024 Study Session since there are new members and with the migration of the new website those are no longer accessible from the City website. d)Placemaking Motion (Action item from Feb. meeting): Ken and Ginato provide update to group regarding the wording of the February 15 Placemaking Motion that was put on hold – Still on hold e)Micah Blacklight “Ancestors Future - Crystalizing Our Call” – Update – Micah received a grant to cover living costs and is devoting more time to artwork. f)John Pugh Mural “Where the Crow Lights,” Elks Building – Update – The whole vision has changes, but still “Where the Crow Lights” more information is forthcoming. VIII.ROUND TABLE - Member open discussion of project ideas or opportunities (2 minutes each) Heather -September 7, 8, 9 there will be another Chamber sidewalk/arts (art, music, food) event.Chamber has secured all permits. Beca- Schneider Museum opening night for new exhibits this evening. Susan – volunteering to look at current Public Art Master Plan and make recommendations to the PAAC on how to update. Ken- Ken met with the Public Works Director about installing an artwork piece that Note: Anyone wishing to speak at any Public Arts Advisory Committeemeeting is encouraged to do so. After you have been recognized by the Chair, give your name and City of residence. You will then be allowed to speak. Please note the public testimony may be limited by the Chair. Page 4 of 5 Public Arts Advisory CommitteeMeetingMinutes - DRAFT welcomes visitors to the cityat Exit 14, in the south end of town. Gina – will email Jenn an address to share with the group to look at for potential art mural. IX.(5:30) ADJOURNMENT - Next Meeting Date:Thursday, August 15@ 4:00 pm – Note, the July 18meeting is cancelled. Note: Anyone wishing to speak at any Public Arts Advisory Committeemeeting is encouraged to do so. After you have been recognized by the Chair, give your name and City of residence. You will then be allowed to speak. Please note the public testimony may be limited by the Chair. Page 5 of 5