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Home My WebLink About2024-10-17 Public Arts PACKET Public Arts Advisory CommitteeAgenda October 17, 2024 Regular Meeting 4:00pm5:30pm, Siskiyou Conference Room 51 Winburn Way Agenda I.(4:00) CALL TO ORDER: a)Welcome b)Quorum count II.(4:10) LAND ACKNOWLEDGMENT the Ikirakutsum Band of the Shasta Nation, as well as the diverse and vibrant Native communities who make their home here today.We denounce the egregious acts of the colonizers and government and recognize the horrific impacts that still exist today.We honor the first stewards in the Rogue Valley and the lands we live and depend on: Tribes with ancestral lands in and surrounding the geography of the Ashland Watershed include the original past, present and future indigenous inhabitants of the Shasta, Takelma, and Athabaskan people. We also recognize kha --that is now the III.(4:15) APPROVAL OF MINUTES a)September 19, 2024,regular meeting IV.(4:20-4:30) PUBLIC FORUM (for items not on the agenda; up to 3 minutes per speaker) V.(4:30-4:45) LIAISON REPORTS Liaisons: a)City Council Liaison, Gina DuQuenne b)APRC Liaison, Jim Bachman c)Community Development Liaison, Jennifer Chenoweth VI.(4:45-5:15) DISCUSSIONITEMSand MOTIONS(up to 10 minutes per topic) a)Ashland Parks and Recreation Discussion meet Rocky Houston, Directorof Park and Rec, and discuss:1).the status for Art in Parks Guidelines and 2).status of MAP II (Downtown District Lithia Park art piece). b)PAAC Strategic PlanSusan Jain to provide update and lead discussion c)Special Meeting/Study Session Chair, Cassie Preskenis, todiscuss and set meeting date for upcoming special meeting/study session for the PAAC Workplan Update Note: Anyone wishing to speak at any Public Arts Advisory Committeemeeting is encouraged to do so.After you have been recognized by the Chair, give your name and City of residence. You will then be allowed to speak. Please note the public testimony may be limited by the Chair. Page 1of 2 Public Arts Advisory CommitteeAgenda Report to City Council in December. VII.(5:15-5:30) OTHER BUSINESSUPDATES and ACTION ITEMS(up to 5 minutes per item) a)Public Art Maintenance Heather Warden to lead group in scheduling afuturedate to discuss a maintenance plan for existing public art b)ODOT Controller BoxesTask group to provide update on AHS box completed art and other box scheduling c)PlaywrightsWalk-Update by Citizen Group members d)CrosswalksKen Engelund to lead update e)Elks BuildingUpdateduring next meeting (November) f)-Chair, Cassie Preskenis, to provide update VIII.ROUND TABLE -Member open discussion of project ideas or opportunities (2 minutes each) IX.(5:30) ADJOURNMENT -Next Meeting Date:Thursday,November 21@ 4:00pm Note: Anyone wishing to speak at any Public Arts Advisory Committeemeeting is encouraged to do so.After you have been recognized by the Chair, give your name and City of residence. You will then be allowed to speak. Please note the public testimony may be limited by the Chair. Page 2of 2 Public Arts Advisory CommitteeMeetingMinutes DRAFT September 19, 2024 Regular Meeting 4:00pm5:30pm, Siskiyou Conference Room 51 Winburn Way Minutes I.(4:00) CALL TO ORDER: a)Welcome Community membersWendy Daniels, Tish Way,PeterFinkle, Outside Opera Jerron Jorgenson and Christi McLain , PAAC members introductions b)Quorum count-achieved Committee Members Present:Liaisons & Staff Present: Cassie Preskenis, ChairJennifer Chenoweth,Associate Planner Susan Jain, Vice ChairCouncilor Gina DuQuenne Liz Adkisson, SOU Student Rep Beca Blake Liaisons & Staff Absent: Ken EngelundJim Bachman, Parks and Rec Commissioner Paige Gerhard Heather Warden Special Guests: Outside Opera: Jerron Jorgenson & Christi McLain Committee Members Absent:Wendy Daniels Russell CopleyPeter Finkle Tish Way II.(4:10) LAND ACKNOWLEDGEMENT the Ikirakutsum Band of the Shasta Nation, as well as the diverse and vibrant Native communities who make their home here today.We denounce the egregious acts of the colonizers and government and recognize the horrific impacts that still exist today.We honor the first stewards in the Rogue Valley and the lands we live and depend on: Tribes with ancestral lands in and surrounding the geography of the Ashland Watershed include the original past, present,and futureindigenous inhabitants of the Shasta, Takelma, Athabaskan kha - - Read by Russell Copley a)(4:15) APPROVAL OF MINUTES August 15, 2024,regular meeting III.One correction was suggested and made to Section VI.a -changed abstained to opposed. Ken Engelundmotioned to approvethe minuteswith amendment; the motion was Note: Anyone wishing to speak at any Public Arts Advisory Committeemeeting is encouraged to do so.After you have been recognized by the Chair, give your name and City of residence. You will then be allowed to speak. Please note the public testimony may be limited by the Chair. Page 1of 3 Public Arts Advisory CommitteeMeetingMinutes seconded. All approved. IV.(4:20-4:30) PUBLIC FORUM(for items not on the agenda; up to 3 minutes per speaker) No speakers V.(4:30-4:45) LIAISON REPORTS Liaisons: a)City Council Liaison, Gina DuQuenne; mentioned that Council had first reading of Ordinance 32.44 amending AMC 2.10to establisha uniform committee. It will be coming back as second reading. Page 3 has information about possible changes to the term limits of the Chair and committee members for everyone to review. Additional clarifications/discussion continued about term limits and when the changes will occur. b)Ashland Parks and Recreation CommissionLiaison, New APRC Liaison Jim Bachman; absentno updates c)Community Development Liaison, JenniferChenoweth; A handbook for committee members and chairs is being developed and should be ready by the new year. Update on the budget is for FY24 the biennial allocated funds of $25,000 is now a orientation PowerPoint presentation. Side note: Liz Adkisson graduated from SOU and this is theirlast meeting. Best wishes to Liz and their upcomingadventures! VI.(4:45-5:15) DISCUSSION ITEMSand MOTIONS (up to 10 minutes per topic) a)Outsider OperaJerron Jorgensen-Jerron Jorgensen and Christi McLainpresented a concept to place upright pianos with murals painted onthem around town for public usethrough aproject called, Pianos in the Wild. Objective to engage local artists: professionals, students, etc. and create interactive art opportunities. Potential locations: 1. Plaza or Lithia Park and 2. Inside ScienceWorks Museum. Discussion included that the proposal be presented to Ashland Parks and Recreation Commission and based on the feedback from Parks, then PAAC could move to make a recommendation to City Council. b)PAAC Consultations with Social Equity and Racial Justice Committee(SERJAC) discussion on PAAC consulting with SERJACfor review of art projects in relation to topics of identity;with motion (Beca Blake)-Beca provided a summary of movements and engagements on the topic of protected identities.A draft motion Racial Justice Advisory Committee on artwork that may impact protected or marginalized identities. After much deliberationand reiterations of the motion,Cassie read a Note: Anyone wishing to speak at any Public Arts Advisory Committeemeeting is encouraged to do so.After you have been recognized by the Chair, give your name and City of residence. You will then be allowed to speak. Please note the public testimony may be limited by the Chair. Page 2of 3 Public Arts Advisory CommitteeMeetingMinutes motion to move that the City of Ashland Public Arts Advisory Committee (PAAC) collaborate with the Social Equity & Racial Justice Advisory Committee (SERJAC) in creating protocols for future projects involving public art, especially those related to or possibly impactingprotected or marginalized identities.Ken Englund seconded the motion. The group voted unanimously to approve the motion. c)Update the mural design has been changedsubstantially. After much deliberation, the PAAC has recommended that a SERJAC member along with John Pugh be invited to an upcoming PAAC meetingso John canpresent hischanges, process,and consultations with indigenous people prior to going to the City Council for final approval. VII.(5:15-5:30) OTHER BUSINESS UPDATES and ACTION ITEMS (up to 5 minutes per item) a)ODOT Controller BoxesTask group to provide update on scheduling Due to lack of time, Peter will send an email of the updates to send out to the group. b)Public Art MaintenanceUpdateby Peter Finkle c)CrosswalksUpdate d)Marking Ashland PlacesII Update e)PlaywrightsWalk-Update by Citizen Group members f)-Update VIII.ROUND TABLE -Member open discussion of project ideas or opportunities (2 minutes each) The group ran out of time for round table. IX.(5:30) ADJOURNMENT-Next Meeting Date:Thursday, October 17@ 4:00pm ***Special thanks to Liz Adkisson, the engagement and positive energywill not go unnoticed in our community. Note: Anyone wishing to speak at any Public Arts Advisory Committeemeeting is encouraged to do so.After you have been recognized by the Chair, give your name and City of residence. You will then be allowed to speak. Please note the public testimony may be limited by the Chair. Page 3of 3 Ashland Parks and Recreation Commission COMMISSION POLICY TITLE PUBLIC ART IN ASHLAND PARKS POLICY No. EFFECTIVE DATE REVISED DATE PUBLIC ART IN ASHLAND PARKS POLICY 1. Budget Clarification: Initially, the PAAC is to clarify the budget for the art project to determine the type and scale of work to be solicited. 2. Site Identification with Parks Staff: For artwork intended to be within public parks specifically, such as the Hub project, involve Parks Staff in identifying specific, suitable potential locations for APRC Commissioner's consideration, adhering to site selection guidelines in AMC 2.2.29.130.B. Scale should also be proposed including height and footprint. 3. Presentation to the APRC for Site Direction: Present the identified potential sites to the APRC to obtain direction on which site(s), if any, should be made available for the art installation and the project scale. This ensures that the commission's preferences and considerations are integrated into the process at an early stage. 4. Drafting an RFP: Develop a draft Request for Proposals (RFP) that specifies the selected site and outlines the artwork's general parameters, ensuring transparency and clarity in the proposals solicited. 5. Stakeholder Approval: Present the draft RFP, including the APRC Commissioners-preferred site and preferred scale, to relevant committees, the APRC Commissioners, and the City Council for approval before issuance, ensuring all stakeholders agree on the project direction. 6. RFP Preparation and Issuance: Following approval, prepare and issue the RFP to potential artists and creators, officially starting the proposal submission process. 7. Selection Panel Formation: Establish a selection panel, including a member of the APRC Commissioners, the Parks Director or their designee, and the other stakeholders identified by code (AMC/2.29.100.B) to evaluate the proposals. 8. Recommendation Process: The selection panel will recommend a proposal to the PAAC, following the guidelines in AMC 2.29.0130.A. 9. Review by the APRC: The PAAC forwards the recommendation to the APRC Commissioners for review, allowing the Commissioners the artwork in the context of its proposed location. 10. Final Council Presentation: The APRC Commissioners and PAAC's recommendations will then be presented to the City Council for final approval and award. Approved: _________________________________________ Date: _____________ Jim Bachman, APRC Chair Public Art in Ashland Parks ASHLAND PARKS and RECREATION COMMISSION – POLICY Page 1 of 2 Approved, as to form: _______________________________________ Date: _____________ City Attorney Public Art in Ashland Parks ASHLAND PARKS and RECREATION COMMISSION – POLICY Page 2 of 2 ASHLAND PUBLIC ARTS STRATEGY UPDATE Proposal for PAAC Discussion Susan MacCracken Jain 10/17/2024 The best strategies happen when we reach for the sun and land happily on the moon. Michael Cannon- Brookes, IBM Growth Markets Strategy VP Hypothesis: We have the opportunity to develop a 10-year Public Arts plan that will establish an indelible legacy for Ashland as an arts-centric community. Pursue World Heritage Site designation Doing so will benefit Ashland not only visually, but also economically, educationally and in terms of quality of life. 2 OUR STARTING POINT IS STRONG Underrated Beautiful Cities in the only U.S. city on the list * 3 USING THE DESIGN THINKING APPROACH TO STRATEGY DEVELOPMENT CAN LEAD TO AN EXTRAORDINARY OUTCOME What is Design Thinking? 5ĻƭźŭƓ ƷŷźƓƉźƓŭ źƭğ ŷǒƒğƓΏĭĻƓƷĻƩĻķ ğƦƦƩƚğĭŷ Ʒƚ ƦƩƚĬƌĻƒΏƭƚƌǝźƓŭ ğƓķ źƓƓƚǝğƷźƚƓ ƷŷğƷ ŅƚĭǒƭĻƭ ƚƓ ƷŷĻ ƓĻĻķƭ ƚŅ ƷŷĻ ǒƭĻƩ ğƓķ ƷŷĻ ƭƚƌǒƷźƚƓ Ʒƚ ğ ƦƩƚĬƌĻƒ͵LƷγƭ ğƓ źƷĻƩğƷźǝĻ ƦƩƚĭĻƭƭ ƷŷğƷ źƓǝƚƌǝĻƭ ƚĬƭĻƩǝźƓŭ ŷƚǞ ƦĻƚƦƌĻ źƓƷĻƩğĭƷ ǞźƷŷ ƷŷĻźƩ ĻƓǝźƩƚƓƒĻƓƷƭͲ ğƓķ ƷŷĻƓ ǒƭźƓŭ ƷŷğƷ źƓŅƚƩƒğƷźƚƓ Ʒƚ ĭƩĻğƷĻ źƓƓƚǝğƷźǝĻ ƭƚƌǒƷźƚƓƭ͵ ŷǤ ǒƭĻ 5ĻƭźŭƓ ŷźƓƉźƓŭʹ 1.Springboard for audacious thinking 2.Successfully tackles problems 3.Best-in-class method for strategy development and innovative outcomes 4.At least one DT certified PAAC member available Harvard Business School Online, 1/18/22 to lead 4 HOW DESIGN THINKING WORKS Comes up with ideas about opportunities to improve Examples of everyday DT outcomes: AirBnB Uber Eats -- Consensus, action, progress and learning are the keys! Redbox Small-size shopping carts Should be fun! 5 PROPOSED NEXT STEPS / TIMELINE WhatWhyHowWhen Define objectives, set hypothesis, identify November Study -workshopSet the stage key stakeholdersSession Perform Discovery / Initial Data collection in PAAC work teamNovember - January Assessmentstandem with workshop Formulate key Engage key strategic elements½ day session in Full Design Thinking workshopstakeholders to Begin public January participate involvement Full Plan Development, Prep for initial City PAAC work team ++Feb. - June SocializationCouncil presentation Prep for final City Full Plan FinalizationCouncil presentation & PAAC work team ++July Sept. adoption 6 AUDACIOUS ART AMBITION FOR ASHLAND Public Art Project "Budget" Summary September 20, 2024 *Budget cycles are July 1 - June 30 Biennial Budget Allocated Amount to Public Art Projects Budget Cycle Allocation for Public Art Projects FY24/FY25 FY24 $25,000Allocated Funds FY25 $25,000Allocated Funds FY24 $25,000 2023-2024 Projects AchievedITEM 9/20/2023$500.00"Public Art Walk" rack cards 3/27/2024$2,161.25"Uplifiting" repair (maintenance) TOTAL $2,661.25(Total spent as of 9/20/2024) Annual Allocation $25,000.00 Expenditures FY24$2,661.25 Remianing balance for FY24$22,338.75 FY25 $25,000 2023-2024 Projects AchievedITEM 7/17/2024$9,872.00"Walking Upstream" crosswalk Geveko Markings INC materials 7/3/2024$1,000.00"Walking Upstream" artist compensation 10/2024(expected)$525.00"AHS" ODOT Utility Box prep, prime, sealant October (expected)$500.00Artist Award - Juniper Christopherson 11/2024(expected)$300.00ODOT Utility Box Paint Supplies 11/2024 (expected)$525.00"Church/Montessori" ODOT Utility Box prep, prime, sealant November (expected$500.00Artist Award - Adele Hiles 12/2024 (expected)$525.00"SOU" ODOT Utility Box prep, prime, sealant December(expected$500.00Artist Award - Sidney Reha TOTAL $14,247.00(Total spent as of ...) Annual Allocation $25,000.00 Expenditures FY25$14,247.00 Remianing balance for FY25$10,753.00