Loading...
HomeMy WebLinkAbout2024-11-21 Public Arts PACKET Public Arts Advisory CommitteeAgenda November 21, 2024 Regular Meeting 3:30pm6:00pm, Siskiyou Conference Room 51 Winburn Way Special Meeting -Study Session Agenda This is a Study Session with a focuson Annual Workplan and Strategic Planning note start and end times. I.(3:30) CALL TO ORDER: a)Welcome b)Quorum count II.(3:40) LAND ACKNOWLEDGMENT the Ikirakutsum Band of the Shasta Nation, as well as the diverse and vibrant Native communities who make their home here today.We denounce the egregious acts of the colonizers and government and recognize the horrific impacts that still exist today.We honor the first stewards in the Rogue Valley and the lands we live and depend on: Tribes with ancestral lands in and surrounding the geography of the Ashland Watershed include the original past, present and future indigenous inhabitants of the Shasta, Takelma, and Athabaskan people. We also recognize kha --that is now the III.(3:45) APPROVAL OF MINUTES a)October17, 2024,regular meeting IV.(3:50-4:00) PUBLIC FORUM (for items not on the agenda; up to 3 minutes per speaker) V.(4:00-4:15) LIAISON REPORTS Liaisons: a)City Council Liaison, Gina DuQuenne b)APRC Liaison, Jim Bachman c)Community Development Liaison, Jennifer Chenoweth VI.(4:15-5:50) STUDY SESSION TOPICS(take breaks as needed) a)PAAC Strategic PlanSusan Jain to lead Strategy Update build on Strategy Note: Anyone wishing to speak at any Public Arts Advisory Committeemeeting is encouraged to do so.After you have been recognized by the Chair, give your name and City of residence. You will then be allowed to speak. Please note the public testimony may be limited by the Chair. Page 1of 2 Public Arts Advisory CommitteeAgenda overview and timeline from October meeting. b)Annual Workplan UpdateCassie Preskenis to lead discussion on workplan for upcoming City Council meeting presentation NOTE: Due to Study Session focus on Work Plan and Strategic/Master Plan update, Sections VII and th VIII updateswill be deferred until December19meeting. VII.(5:15-5:30) OTHER BUSINESSUPDATES and ACTION ITEMS(up to 5 minutes per item) VIII.ROUND TABLE -Member open discussion of project ideas or opportunities (2 minutes each) IX.(6:00) ADJOURNMENT -Next Meeting Date:Thursday,December19 @ 4:00pm Note: Anyone wishing to speak at any Public Arts Advisory Committeemeeting is encouraged to do so.After you have been recognized by the Chair, give your name and City of residence. You will then be allowed to speak. Please note the public testimony may be limited by the Chair. Page 2of 2 Public Arts Advisory CommitteeMeetingMinutes DRAFT October 17, 2024 Regular Meeting 4:00pm5:30pm, Siskiyou Conference Room 51 Winburn Way Minutes I.(4:00) CALL TO ORDER: a)Welcome Susan Jain is acting Chair this evening. The PAAC has two newly appointed members, Tish Way and Christi McLain (not in attendance).Special guest introductions: New PAAC member,Tish Way; Director of the City of Ashland Parks and Recreation, Rocky Houston; City of Ashland Public Works Deputy Director, Mike Morrison; Community member, Peter Finkle;PAAC members introductions. Heather Warden won a major award: The Chamber Champions Award at the Ashland Chamber Dinner. The citizens of the year award went to Barry and Kathryn Thalden. b)Quorum count-achieved Committee Members Present:Liaisons & Staff Present: Susan Jain, Vice ChairJennifer Chenoweth,Associate Planner Beca Blake (via Zoom)Councilor Gina DuQuenne Russell Copley Ken Engelund Liaisons & Staff Absent: Heather WardenJim Bachman, Parks and Rec Commissioner Tish Way Special Guests: Committee Members Absent:Director of Ashland Parks&Recreation, Rocky Houston Paige GerhardAshland Public Works Deputy Director, Mike Morrison Cassie Preskenis, ChairWalkAshland, Peter Finkle II.(4:10) LAND ACKNOWLEDGEMENT the Ikirakutsum Band of the Shasta Nation, as well as the diverse and vibrant Native communities who make their home here today.We denounce the egregious acts of the colonizers and government and recognize the horrific impacts that still exist today.We honor the first stewards in the Rogue Valley and the lands we live and depend on: Tribes with ancestral lands in and surrounding the geography of the Ashland Watershed include the original past, present,and futureindigenous inhabitants of the Shasta, Takelma, Athabaskan kha - - Read by Ken Engelund Note: Anyone wishing to speak at any Public Arts Advisory Committeemeeting is encouraged to do so.After you have been recognized by the Chair, give your name and City of residence. You will then be allowed to speak. Please note the public testimony may be limited by the Chair. Page 1of 4 Public Arts Advisory CommitteeMeetingMinutes a)(4:15) APPROVAL OF MINUTES August 15, 2024,regular meeting III.Ken Engelundmotioned to approvethe minuteswith no corrections; the motion was seconded. All approved. IV.(4:20-4:30) PUBLIC FORUM(for items not on the agenda; up to 3 minutes per speaker) No speakers V.(4:30-4:45) LIAISON REPORTS Liaisons: a)City Council Liaison, Gina DuQuenne; Gina and Ken Engelund met with SOU President Rick Baileyand Rob Patrto discuss the crosswalk. The crosswalk is proposed to be a progressive pride flag. The crosswalk will span Siskiyou Boulevard fromCase Coffee to Churchill Hall. Gina and Ken received buy-in from the University District and President Bailey. Funding is unknown at this time, but it is likely to be two times the cost of the first crosswalk that was installed at the Plazathis year; this will require fundraising.SOU students may help with the designand fundraising. Q&A One comment wasabout improving the asphalt in the crosswalk location prior tocrosswalk installation (more funding would be required)to make it look better and potentially last longer. b)Ashland Parks and Recreation CommissionLiaison, New APRC Liaison Jim Bachman; Key projects: 1).East Main Park 6.5acres off East Main Street between Clay Street and Crocker Street Received $1 million grant from State Parksfor Phase One. East Main Park Phase One includesroad improvements, parking lot, restrooms, dog park, and bicycle pump track 2). Refurbish Hunter Park tennis courts c)Community Development Liaison, JenniferChenoweth; A community member asked about mural installation (unknown location, but the name was recognized as one of the artistswho submitted art during the call for artist for the ODOT boxes) and they have been sent the details and process for proposing a mural(via email th communication). OSF 90anniversary mural no update. Alley mural no update. Another community member inquired about an art project for the Siskiyou School graduating class. It was suggested that interested parties attend a Public Arts meeting and speak during the public forum or if they have a concept to present, then they can contact the staff liaison and be added to the agenda when spacebecomes available.They were most interested in painting a crosswalk. Note: Anyone wishing to speak at any Public Arts Advisory Committeemeeting is encouraged to do so.After you have been recognized by the Chair, give your name and City of residence. You will then be allowed to speak. Please note the public testimony may be limited by the Chair. Page 2of 4 Public Arts Advisory CommitteeMeetingMinutes VI.(4:45-5:15) DISCUSSION ITEMSand MOTIONS (up to 10 minutes per topic) a)Ashland Parks and Recreation Discussion meet Rocky Houston, Director of Park and Rec, and discuss: 1). the status for Art in Parks Guidelines and 2). status of MAP II (Downtown District Lithia Park art piece). Rockyspoke about the APRC Public Art in Ashland Parks Policy that was approved in July and signed August 14, 2024. Two key issues are, 1).Budget (once art is placed what is the maintenance plan? and 2).Park staff and APRC Commission should be engaged in the process. There should also be a thematic approach to the art/design within specific parks and align with the overarching plan to match the park landscape. Refer to updated Parks Master Plan. b)PAAC Strategic PlanSusan Jain to provide update and lead discussion Susan shared a PowerPoint presentation to invite PAAC discussion for updating the approach of Design Thinking as a guide to updating the Plan and provided a draft Timeline and Next Steps for moving forward with the Master Plan update. This is an opportunity for the Public Arts Master Plan to set the stage for Ashland as an Art Community and potentially an UNESCO Heritage sitedestination.Ken Engelund moved to adopt the Strategic Plan proposal and timeline. Russell Copley seconded, and all Ayes in favor. c)Special Meeting/Study Session Chair, Cassie Preskenis, todiscuss and set meeting date for upcoming special meeting/study session for the PAAC Workplan Update Report to City Council in December. explained thatthe City Council is requesting an updated workplan during a mid-December Council Meeting. Wouldthe groupbe interested inholdinga special meeting separate from the regular meetingto develop the workplan and hold a Design Thinking workshop?The group agreed that the options are to either start the meeting, st November 21at 3:00 5:30 or start at 4:00-6:30or 3:30 6:00. Itdepends on the availability of a conference room.ACTION ITEM: Jenn will check the room schedule and email the group. Ken moved to extend thismeeting by15 minutesoverto get through the rest of the agenda items. All approved. VII.(5:15-5:30) OTHER BUSINESS UPDATES and ACTION ITEMS (up to 5 minutes per item) a)Public Art Maintenance Heather Warden to lead group in scheduling a future date to discuss a maintenance plan for existing public art Mike Morrison was in attendance and provided an update regarding public art maintenance and asked if the PAAC could form a task group to develop a maintenance planusing Peter developing a framework or Rubric for scoring the conditions of the art. The public art maintenance plan (Public Art Maintenance Priority Group) task group will be made up of PAAC members Russell Copley and Heather Warden; Note: Anyone wishing to speak at any Public Arts Advisory Committeemeeting is encouraged to do so.After you have been recognized by the Chair, give your name and City of residence. You will then be allowed to speak. Please note the public testimony may be limited by the Chair. Page 3of 4 Public Arts Advisory CommitteeMeetingMinutes community member, Peter Finkle; and staff support, Mike Morrison and Jenn Chenoweth. The group will plan to meet in the next 2 -3 weeks. Mike also provided an update on Velocity and brought in one of the brackets that were made. The hardware is expected to be ordered next week and installation to follow. b)ODOT Controller BoxesTask group to provide update on AHS box completed art and other box scheduling-Peter Finkle sent the group and update on the ODOT boxes via email on October 17. The three projects are underway with the first one completedand the second one started this week. The third box will be prepped soon. c)PlaywrightsWalk-Update by Citizen Group members The first plaque was installed in front of the Chamber building. OSF and SOU continue to work on developing quotes and design for future plaques. d)CrosswalksKen Engelund to lead update- e)Elks Building Update during next meeting (Novemberpresentation update expected) f)-Chair, Cassie Preskenis, to provide update Cassie was absent will update next meeting VIII.ROUND TABLE -Member open discussion of project ideas or opportunities (2 minutes each) The group ran out of time for round table. IX.(5:30) ADJOURNMENT-Next Meeting Date:Thursday,November21 @ 3:30 6:00 pm Note the start and end times at this is a special meeting, Study Session. Note: Anyone wishing to speak at any Public Arts Advisory Committeemeeting is encouraged to do so.After you have been recognized by the Chair, give your name and City of residence. You will then be allowed to speak. Please note the public testimony may be limited by the Chair. Page 4of 4 PROPOSED NEXT STEPS / TIMELINE WhatWhyHowWhen Define objectives, set hypothesis, identify November Study -workshopSet the stage key stakeholdersSession Perform Discovery / Initial Data collection in PAAC work teamNovember - January Assessmentstandem with workshop Formulate key Engage key strategic elements½ day session in Full Design Thinking workshopstakeholders to Begin public January participate involvement Full Plan Development, Prep for initial City PAAC work team ++Feb. - June SocializationCouncil presentation Prep for final City Full Plan FinalizationCouncil presentation & PAAC work team ++July Sept. adoption 6 Public Arts Advisory Committee 2024Achievements End of the Year Achievements-December16, 2024 Њ Ћ Public Arts Advisory Committee 2025/2026 Priorities PAAC Upcoming Efforts for 2025-2026 The PAAC set priorities during a Study Session on January 19, 2024, and started a formal goal setting for 2025/2026 during a special meeting, Study Session on November 21, 2024. The following are PAAC priority projects and initiatives -some originate from the community and others are initiatives of committee members. Update the 2007 Public Arts Master Plan through a strategic planning process Support community-driven effort to fund and create a permanent, public art inspired by the Say Their Names Memorial. Support community-driven effort to fund and create a public mural installation at the Where the Crow Lights Pugh. Support community-driven efforts in the ongoing implementation of the Playwrights Walk. Springboard from the initial donation of 12 downtown plaques by Barry and Kathryn Thalden to an ultimate collection of 100 plaques city- year anniversary in 2035. Continue to implement the Council/Oregon Department of Transportation (ODOT) MOU to promote local artist or community designed artwork on ODOT Traffic Controller Boxes, with funding assistance from the City of Ashland. Designation of the Downtown Historic District as the next Marking Ashland Places (MAP II) district, in concert with the Historic Preservation Advisory Committee and under the direction of the APRC Art in Parks policy. Select, coordinate, and implement additional street crossing art projects. Evaluate ongoing maintenance and repairs needs and cost estimates to develop a line-item funding budget for artworks that are in the Public Art Collection. Develop a plan and review the City Insurance coverage for artwork, all in cooperation with the Public Works Department. Evaluate public reception of revised StoryMap for the self-guided Public Art Walking Tour. Discuss and consider public art projects for southeast Ashland. C ITY COUNCIL WORK PLAN U PDATE,D ECEMBER 16,2024΋Њ