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Home My WebLink About2024-11-14 Housing & Human Services PACKET Housing And Human ServicesCommittee Agenda City Council Chambers Note: Anyone wishing to speak at any Housing and Human Services Advisory Committeemeeting is encouraged to do so. If you wish to speak, please rise and, after you have been recognized by the Chair, give your name and complete address for the record. You will then be allowed to speak. Please note the public testimony may be limited by the Chair. November 14, 2024 AGENDA I.CALL TO ORDER: 4:00 p.m. II.APPROVAL OF THE AGENDA III.CONSENT AGENDA A.Approval of October 24, 2024, Minutes IV.PUBLIC FORUM (4:05-4:15 p.m.) A.Public Forum. V.NEW BUSINESS A.Rent Burden Public Hearing(4:15-4:35 p.m.) B.Sunstone Update and AHTF Request and Recommendation (4:35-5:00) C.Update from the Ashland Community Land Trust Organizing Committee (5:00- 5:20) VI.UNFINISHED BUSINESS A.Education and Community Engagement Planning Discussion Continued (5:20-5:45 p.m.). VII.INFORMATIONAL ITEMS A.Liaison Reports B.General Announcements VIII.AGENDA BUILDING – Future Meetings IX.ADJOURNMENT:6:00 p.m. Next Meeting Date: TBD In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please email linda.reid@ashland.or.us. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1). Page 1 of 1 1 Housing And Human ServicesCommittee Draft Minutes Community Development Building 51 Winburn Way Note: Anyone wishing to speak at any Housing and Human Services Advisory Committeemeeting is encouraged to do so. If you wish to speak, please rise and, after you have been recognized by the Chair, give your name and complete address for the record. You will then be allowed to speak. Please note the public testimony may be limited by the Chair. October 24, 2024 Draft Minutes CommissionersPresent:CouncilLiaison: Bob Kaplan Echo Fields Brittney BassDylan Bloom-Absent Vincent TuftsStaffPresent: Crystal MunozLinda Reid; Housing Program Specialist Rich RohdeKendall Escuin; Admin Support Ashley Laube Commissioner’sAbsent:SOULiaison: Montana HauserTiana Gilliland -Absent I.CALL TO ORDER: 4:00 p.m. II.APPROVAL OF THE AGENDA Voice Vote: ALL AYES. The agenda is approved by the committeeas presented. III.CONSENT AGENDA A.Approval of September 26, 2024, Minutes Bass/MunozM/S. Voice Vote: ALL AYES. The minutes from September 26, 2024, have been approved as presented. IV.PUBLIC FORUM (4:05-4:15 p.m.) A.Public Forum. V.NEW BUSINESS A.Schedule for November and December, Retreat Planning? (4:15-4:45p.m.) The Committee has agreed thatour November meeting date will be moved from November 28, 2024, toNovember 14, 2024,from 4:00-6:00 p.m. The location is TBD. The Committee agreed that this year’s goal setting retreat will be on December 12, 2024, from 4:00-7:00 p.m. The location isTBD. December retreat plan around the City Council study session on Dec. 16.At 5:30 p.m.Council will be looking for recommendations from HHSAC for city goal setting Page 1 of 3 2 Housing And Human ServicesCommittee Draft Minutes for the 2025year. VI.UNFINISHED BUSINESS A.Education and Community Engagement Planning Discussion Continued (4:45-5:45 p.m.). Our annual Rent Burdenevent will now take placeon the fourthThursdayin February which makes the event date February 27, 2025,from 5:00-7:00p.m. Location of event is TBDbut the Committee is leaning towards the Unitarian Churchbecause of its favorable location. Krista Palmer with Sunstone has confirmed that they will be there for the event. Utility informationtable. The Committee would like to invite Bryn Morrison, Deputy Director of Financeto host this table. Energy Efficiency Table. The Committee would like to inviteDan Cunningham, Residential Conservation/Energy Analystto host this table. VII.INFORMATIONAL ITEMS A.Liaison Reports Councilor Kaplansharedupdates from the City Council – o Energy poverty programis in the works which will saveour local businessesmoney by providingmore efficient equipmentsuch as HVAC systems.This willreduce the cost of energy. City council will discuss this new ordinance on November 20, 2024. o City Council approved the second reading to a mapping error in the urban growth boundary. o City Council will hold a special meeting on October 30, 2024, from 5:30-6:30 p.m. The topic is the appointment of the city municipal judge, which is a part time position. The appointed person willserve in this position until November 2026. o Pioneer Hall renovations to be completed end of Feb./Marchof 2025. o There is a new management advisory committee to make recommendations for the Community Center. Linda Reidshared her Staff Liaison report- o The city of Eugene has a rental deposal ordinance. Reid will investigateit and report back to the committee. The ordinancecaps application fees to $10. o Reid attended a conference organized by The Continuum of Care, (COC). Organizations Jackson Care Connectand All Carepresented on the topic of behavioralhealth preventions. The Housing Urban Development, (HUD) has a program with volunteers that help houseless people get in touch with their lost family members. Reid was inspired by this program and would like to do something similar here inAshland. Page 2 of 3 3 Housing And Human ServicesCommittee Draft Minutes B.General Announcements Rohdeshared that he has been working with Southern Oregon Housing for All, (SOHFA). SOHFA has been working with the night lawncommunitydown at the Police station. The biggest issue is storage for the night lawn community. They do not have a storage space for their belongings during the day which is an issue. SOHFA hascome up with a storage space plan based off a plan implemented by the city ofCosta Mesa, California. The idea of using a palette shelter for storageis also being considered by City officials. VIII.AGENDA BUILDING – Future Meetings Invite the COC (JCC and All Care) to present to our committee. Updates from both The Greater Community Land Trust of Ashland and Sunstone. IX.ADJOURNMENT:6:00 p.m. Next Meeting Date: November 14, 2024 In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please email linda.reid@ashland.or.us. Notification 72 hours prior to the meeting will enable the cityto make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1). Page 3 of 3 4 Memo DATE: November 14, 2024 TO: Housing and Human Services Advisory Committee FROM: Linda Reid, Housing Program Manager DEPT: Planning RE: Annual Rent Burden Public Hearing Meeting HB 4006 was passed in 2018 andrequired Cities with a population over 10,000 whose residents that experience severe rent burden at a rate greater than 25% annually hold a public meeting to discuss the issue of rent burden, and opportunities for addressing and reducing rent burden. Oregon Housing and Community Services annually evaluates and provides data on the percentage of residents within a City that experience severe rent burden. The information provided by Oregon Housing and Community Services is provided as an attachment to this memo. Severe rent burden is defined by the Department of Housing and Urban Development as those who pay 50% or more of their income toward rent costs. Year# of Severely # Severe Rent Total Renter Total Renter Burdened Households Population Burdened HH 201835%1,4724,17821,002 201933.6%1,4164,21720,815 202031.7%1,4754,25620,960 202132.3%1,3604,21621,105 202232.2%1,2994,03221,554 202331.0%1,2303,96221,642 Planning Department 20 East Main StreetTel: 541.488.5300 Ashland, Oregon 97520Fax: 541.552.2059 ashland.or.usTTY: 800.735.2900 5 Memo 2024 813-112-0000 Purpose and Objectives OAR chapter 813, division 112 establishes the responsibilities of Oregon Housing and Community Services (OHCS) for the assessment and identification of cities with populations greater than 10,000 experiencing severe rent burden. These rules provide guidance pursuant to House Bill 2003 of the 2019 Oregon Legislative Assembly and section 1, chapter 47, of the Oregon Laws of 2018. Statutory/Other Authority:Section 1, chapter 47, Oregon Laws 2018 & HB 2003 (2019) Statutes/Other Implemented:Section 1, chapter 47, Oregon Laws 2018 & HB 2003 (2019) History: OHCS 2-2020, amend filed 01/27/2020, effective 01/27/2020 OHCS 18-2018, adopt filed 10/25/2018, effective 10/25/2018 813-112-0010 Definitions Terms used throughout OAR chapter 813, division 112 may be defined in Oregon Revised Statute (ORS) or in the OHCS General Definitions (OAR 813-005-0005). Terms used within this division observe those definitions except as defined below: (1) “Governing body” means the individual or group of citizens or employees, most senior administrative employee(s), or the delegate(s) thereof, who formulate(s) the policy and direct(s) the affairs of the city. Planning Department 20 East Main StreetTel: 541.488.5300 Ashland, Oregon 97520Fax: 541.552.2059 ashland.or.usTTY: 800.735.2900 6 Memo (2) “Severely rent burdened households"means those households that spend more than 50% of the household income on gross rentfor housing. Statutory/Other Authority:HB 2003 (2019) & Section 1, chapter 47, Oregon Laws 2018 Statutes/Other Implemented:HB 2003 (2019) & Section 1, chapter 47, Oregon Laws 2018 History: OHCS 2-2020, amend filed 01/27/2020, effective 01/27/2020 OHCS 18-2018, adopt filed 10/25/2018, effective 10/25/2018 813-112-0020 Designation and Reporting No later than the March 1 of each year, OHCS must: (1) Gather the most current dataavailable from the United States Census Bureau, or any other source OHCS considers at least as reliable, to determine the percentage of severely rent burdened householdsfor each Oregon city with populations greater than 10,000; and (2) Provide a report of the data described in subsection (1) to each applicable city’s governing body. Statutory/Other Authority:HB 2003 (2019) & Section 1, chapter 47, Oregon Laws 2018 Statutes/Other Implemented:HB 2003 (2019) & Section 1, chapter 47, Oregon Laws 2018 History: OHCS 2-2020, amend filed 01/27/2020, effective 01/27/2020 OHCS 18-2018, adopt filed 10/25/2018, effective 10/25/2018 Planning Department 20 East Main StreetTel: 541.488.5300 Ashland, Oregon 97520Fax: 541.552.2059 ashland.or.usTTY: 800.735.2900 7 Memo 813-112-0030 Public Meeting (1) The governing body of each applicable city identified by OHCS, as determined by the data and analysis described in OAR 813-112-0020, must conduct at least one public meeting no later than December 31 of the year in which OHCS provided the qualifying data. The purpose of such public meeting shall be to discuss: (a) The causes and consequences of severe rent burdens within the city; (b) The barriers to reducing rent burdens; and (c) Possible solutions to reduce the number of severely rent burdened households within the city. (2) In order to conduct the public meetings as identified in subsection (1) above, each governing body must: (a) Act in accordance with Oregon’s public meeting laws (ORS 192.610 through 192.690). (b)Provide notice of the public meeting in accordance with ORS 192.640 and to at least the city’s local housing providers; local service providers; and households experiencing severe rent burden, or their representatives, including the city’s local PublicHousing Authority (defined in ORS 456.005), Community Action Agency (described in OAR 813-230-0000), and nonprofit housing and service providers. (c) Submit the public meeting agenda, together with a list of attendees and their affiliation and geographic location within the city, to the Public Affairs Division ofOHCSby February 1 of the following year. Planning Department 20 East Main StreetTel: 541.488.5300 Ashland, Oregon 97520Fax: 541.552.2059 ashland.or.usTTY: 800.735.2900 8 Memo Statutory/Other Authority:HB 2003 (2019) & Section 1, chapter 47, Oregon Laws 2018 Statutes/Other Implemented:HB 2003 (2019), Section 1, chapter 47, Oregon Laws 2018, ORS 192.610 - 192.690, ORS 456.005 & OAR 813-230-0000 History: OHCS 2-2020, amend filed 01/27/2020, effective 01/27/2020 OHCS 18-2018, adopt filed 10/25/2018, effective 10/25/2018 Planning Department 20 East Main StreetTel: 541.488.5300 Ashland, Oregon 97520Fax: 541.552.2059 ashland.or.usTTY: 800.735.2900 9 Memo DATE: November 14, 2024 TO: Housing and Human Services Advisory Committee FROM: Linda Reid, Housing Program Manager DEPT: Planning RE: Sunstone Housing Collaborative AHTF Award Transfer Request Sunstone Housing Collaborative has submitted a request to transfer the $55,000 Affordable Housing Trust fund award,from the subsidizing of land acquisitionto predevelopment services for architectural costs related to developing a masterplan for the site and to a housing development organization to develop a Request for Proposals. Both activities continue to be in support of the goalof developing affordable housing on School District owned land. Staff directed Sunstone to draft a letter requesting time on an upcoming City Council agendabecause staff felt that the activity which was originally awarded differs substantially enough from the activity sunstone is proposing that Staff could not approve such a change internally. Sunstone Housing Collaborative’s original application requested AHTF funding to subsidize the cost for and affordable housing provider to acquire a parcel of School District owned land. Sunstone’s intention at the time of applicationwas to offer the land through an RFP process to an affordable housing provider at a reduced price for the development of affordable housing. The Request for affordable housing trust funds was to help buy down the cost of the land for the affordable housing provider while ensuring that the Ashland School District received the full market valuefor land. At the time of application, the school district was facing a budget shortfall and was unwilling to sell the land for less than full market value. Staff recommended funding the Sunstone Housing Collectiveproposal at$55,000as this activity would reimburse the acquisition costs for an affordable housing provider to purchase the land. This both ensures that the housing that is built will Planning Department 20 East Main StreetTel: 541.488.5300 Ashland, Oregon 97520Fax: 541.552.2059 ashland.or.usTTY: 800.735.2900 10 Memo meet the City’s long term affordability goals and benefit households with a documented need, as well as to ensure a timeline foruse of the funding to produce affordable housing. At the regular business meeting on April 16, 2024, the City Council approved the award of $55,000 to Sunstone Housing Collective towards land acquisition. I have attached the grant transfer request letter as well as the original grant application. Staff is looking for a recommendation from the Housing and Human Services Advisory Committee regarding the revisionto the awarded activity. Planning Department 20 East Main StreetTel: 541.488.5300 Ashland, Oregon 97520Fax: 541.552.2059 ashland.or.usTTY: 800.735.2900 11 12 13 14 15 16 Memo DATE: November 14, 2024 TO: Housing and Human Services Advisory Committee FROM: Linda Reid, Housing Program Manager DEPT: Planning RE: Update from the ACLTOC Representatives from the Ashland Community Land Trust Organizing Committee will be in attendance to provide an update on the status of that organizations efforts to create a community land trust in Ashland. Planning Department 20 East Main StreetTel: 541.488.5300 Ashland, Oregon 97520Fax: 541.552.2059 ashland.or.usTTY: 800.735.2900 17