HomeMy WebLinkAbout2024-12-16 Study SessionCouncilS�u�.y Meeting agenda
ISTUDY SESSIGN AGENDA
Monday, December 16, 2024
C o u n c i I C h a rn be rs, I 17 5 E,, Ma iiii n Street
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5:30 p.m.Study,Sess ion
PUBLIC FORUM
15 rninutes, — Public input or comment on� City business not included on the agenda
[I., Comiirnittee Wioirlk Plans
[11. ADJOURNMENT
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meetinig, plelaze contact the City Manager's officelat 541.488.6002, (TTY phonel number 1.800.735.2900).,
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a Gcess i b i I i ty to th e meeti nig (28 C �F R 3 5. 102-3 5.104 ADA
*"Agen4as, an* minutes fior C-,ity ofAshland C ouncil, Commissionand Committee meetings, may 4-,e fiound at, th,
City website, ash a,'
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,SUMMARY
This is a review of a1l the Standing Advisory C,ornmittees. Standing Advisory Committees include Social Equit
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and Racial Justic Adv'isory CIommitte,e (SERJ), Housing and Human Services Advis ry Committee j(HHSAC)I,
Public Arts, Advisiory Committe,e (PAAC), Historic Preservation Advisory Committe,e (HPAC), Climate &
Environment Policy Adv'isory C,ommittee (GEPAC)v T'ransportation Advisory Committe,e (TAC The Planning
Commis,sion and Ashland Parksand Recreati6n Commission (ARRIC) have also provided updatels.
POLICIES,, PLANS & GOALS,SUPPORTED
• Excellence in govern�anceand C,ity services
• Respect for the citizens, we s,erve,, for each other and for the work wel do
The Gity is currently in the process, of updating the Ordinance that outlines the C,ommittee 1), s, dharges. Resolution
2023-06 updated the Standing Adv'isory Committee structure. The following information hias been provided by the
Committees and Commissions, onaccomplishments and future goals:
So6al EgOity and Racial,Jusfice Mvisgry Cgmmlitteph
RJ1ACencountered much, change and growth, in 2024. We have changed personnel withinthie committe
(staff, cio-chairs, and members),as weill as, our strategy for readhing our overarching goal ofimproving Siocial
Equity and Racial Jlustice inthel City of Ashiland. (,See 2025 work �plan)
2021114, AccomplJs�hments:� I
• Considered and provided feedback on CIlimate! Friendly Areas,
• Welcomed two, new committee mernb,ers
• Engaged other, committees in collaboration and s,upport including HHSCA,and CEPA
2021,15 "Workplan
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As we move into 20125,, our membersare excited to continue to support t1he work we started this Fall to stabilize
and refdcusthie committee on its charge to assist,thie City. of Ashiland in growing its equity lens and equity
actions.,
Those efforts,, include:
Appointedtwio new members, and are actively recruitingtwio more.
We ated a strategic �planning process to assist in� developing our 2025 workplanto eins,ure
collaborative and measurable gioals forthiel commift-eel.
Anid, in our bigigelst shift,, we �ha,ve assigned added �res,po�n��s,�i��bi�li't�i��,es,for committele members,, naming each
as liais,ontio another City of Ashiland committee or, commission. This makes tangible strides toward earlier
goals related to, beitteir, interaction wit1h other, committeels
o We hiavel liaisons for Public Arts, Historic Preservation,, Housing and Human Siewices, CEPAC,and Parks.,, As,
we selftle our new members,, assignments will �be finalizedfor 2025and will coverall cornmifte�es and Parks with
t1he goal ofassisting t1he committe,es apply an equity lens to tbeir wiork,and decision -making process.,
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Follow t1hrough on the work wel begian� wi'th, t1he (3,ity DEI Asses,smentand obtaina report,
regiarding t1he status of the recommenclations by t1he consultant and the trainings, that are being
offeredtio ernployeles, and assist as requested by CJ1y C,ouncil in ffios,e efforts.,
Improve and rnainta[n connection with Ashland's plopulation
Focus: whiodo we servel and how do wel serve them?'
Belfter, visibility and connection� with other City of Ashland Cornmitte,es (seelabove)
Connect and collaborate with other aligned rnunicipal bodiels across Oregon�
ln� 2,024 the Hous,i"ngand Human Services Advisiory Commifte,e completed or addressed t1he following items [n
pursuit of thel current, workplan:
Reviewedand recommencled appointment of memb,ers to the council requeste,d ad -hoc Subcommittee to
address the development, of t1he Homeless Services Masterplan Report.
Revi ewed a pp I i cati o n s a nd rna de �recio m m e n d atio n s regia �rd i ng thie a, I locatio n of $ 134, 11 000 i n Soci a I
Service Grant funding to twelvel non-profit organizations.,
R,ev,iewed,appl��i��cations,a�n��d rnade recommendations reIclingthie allocation of $3501,,0010 [n Affordable
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Housing Trust Fund Grant fundingto t1hreelafforclable housing organizationsand onel homeless services,
provider.
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• Reviewed a pp I i cati o n ind ma de reco m m e n d atio n s regia rd i ng thie a, I locatio n I $ 179115 75 i n Co m m u n linty
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Devellopment Block Grant fuinding to two �n��ioni�-pro,fit,organ�i��,zatio,ns..
• Worked with Homeless Services, Masterplan Subcommittee on community engagement and data
collectionto help iiin,r,m,t�hie ,devllnt,of'hie maser plan.
• Provided a mid-cycile update as,, requested by Counci]pit Study Ses,sionon the development I the
masterplan.
• Engaged in planning for the Housing Resource Fair totakie plaicel in February 2025
• Heldthel Annu,61 Rent Burden Meeting in November 2024.,
• Reviewand recommendation of''the Homeless Services Masterplan Report — The Advisory Committee
will review, and make a recommendation to the Council at-thelir regular rneeting ion Juily 18th.
Kil PripIts
Public Airl Advisory Co,mi�mittee
2021114, Achiieve�mentis
Implemented Street Crosising Art,,"WW91k,0 , Upstrela,lim"Pat entrancetio Lithia Parki; installed on� JIully 2,
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2024.
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• Updated list and phiotos of'Clity owned public artworks; began� disicuissions, fordevelopment ofa
maintenance plan.
• Kickoff meeting f6r, update the PAAC Strategic Plan (formerly 2007 Master Plan).
2021,15 PAAC Upcoming Efforts,
The PAAC slet prioritiesiduiring a Study Session on January 19, 2024, and started a formal gio,61 sletting for,2025
durinNCI' a special rneeting, Study Session on November 21, 202,4. The follow, ing arel PAAC priority, projects and
initiatives, - slome originate from the community and others are initiatives of committee members and public
citizensi.
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Gontinue to, support community' -driven effilort, to, fuind and create a permanent, public art liltnstallation
entitle,d 4A Ance,stor's Futurell.- Cilystallizing Our Calf' by Micah Blacklight inspired bythe Say, Their Narnes
Merniorial.
• Continue to, support community' -driven effdrit to, fuind and create a public mural installation at -the Elks
Bjuiilding in� Downtowin Ashland elntitled"Wheree Crow Lights""by John Pugh.
• Work to promote environmental! awareness and suistainable practiGes in pubilicart.
Mstodc PrjesJervatibn Advisory Com�mfttee
Over the coursie of 2,024, the Historic Preservation Advisory Committee (HPAC):
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202" 5 APACIpicoming Efforts,
The Historic Preservation Advisory Cornmitte,e (HPAC) has idelntifie,d the prioritiesand work plan belowforthe
2025 calenda,r year:
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property, Iow, ners [n the distriets, targietedouitireach to, pro,fess,,iiiiionia,l,giro,lu�uips,, luipdabbg the Cornmiiftee's
webpa,gie,,''and on-goii'nig work with the Puib[ib Arts, &I AdOsory Commiltee to, confiinuie the Markibg Ashland
Places, project'.,,
Climate anEnAronmient FI iiii .iiii i immifttee
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1. Clean Air Ordinance
2'. Small Engine /Lelia f Blo weir plan,
311.Home, energ,'y scores —Secure, a dedicated .EPA, C member to work with the, localrealtor
community
4. USDA RESP Loan
Work with, unity, groups working on chmate, mitigation and adaptation initiabyes (CEAP
2017)
1. Community Educa tion. 'W, ho does this, ?'
• Recommendations, to StafflCouncHre: I A VISTA franchise agreeme
• Bring CEPA CMembership o aN11 compl6lment of members, i
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Transportation Advii,s,qlry Comimittee
2024 Aecompfi�shmelnts:
Completed Plr2jlects,
Reviewand Recommendations for the CIIJ�matel Fribndlyand Equftable Cjommuini�tiels(Prelselntation W�th 3J
cionsuilt'Jng, ECONorthwestand JET Plann�ibg)
Reviewand Recommendations for B Street Corridor Safety, Analy's,�i��s,(�i��nclui,di�n��igi Plublic Engagement
process W�th Kiftelelson and AssocJates)
Reviewand Recommendations of Typel R! Plannibg Acbon( Town maker's Groman Mill Development)
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• Ashland Street Rehabilitation Project (complete with protected bike lanes,''and bike boxesand dedicated
street sweeper as well as of mult-Imodal iiiimprovements)
• City-wid,e Bike Rack, Inventory
• Bird SGOoter, Program r viiewu In Ireje,ctgill ion�
• Letter of Supportfor RVTD, grant to expand Rioute 17" Hours and Frequencay
• Yearly Crash Analysis and N,ear Uss Reveille w(Distracte� riving + Speed#Majority, of issues)
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Chip Sealand Roadway MaintenanGel Overview(Includes intrioduction� of new complaint port'61
Se,eClick,Fix App)
E-Bike Rulesand Re,giui�l��,a,t�i��o�n��si(C,�i��tiz,,eni Concern,, Council Quiestions,,, Enforc,'ement, preventivemitigation
dislicusslions)
plo a,t'i�on Systelm Plan lilp*atel
11. Safe Streelts,4 Everyone Safiety Planning Grant
III. Capital Improvement Projects(Protecated Bike Lanes/Multimodal Analysis)
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1. A, Street Intersection
2. Van Ness IntersectJon
D. Water Stre,et & RR Trestle
E. Van Ness & Helman Inteirse,ction
IV., Traffic Safety,, Parking, Sigrug age, Striping, etc., — Continuous
A-Plublic Education and Outreach, Programs
(Collaboration witfi Couincil,, Standing Advisory Commifte,,es, Parks Commisslilt orug arug d Planning Commission)
B,.,, Encroachment Guidelines Review
G. Traffic Crash and Near Uss Review (twice annually)
D. Bike Parking Projecat,
E. E-Bike Safety Project
F,'Translily Support as,, needed (RVITD)
V. Council Direct,ed Project's fdr Review
A. Downtown Revitalization Grants
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B., ODOT Collaboratilon�
G. Wayfinding (With, Economic Development)
Planningi Corni�mission
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20214, Acftievje�ments
The Planning Corinmissilon� is uniqueamong adv'isory bodies to, the Council in that, the bulk ofits,wilork, plan is
driven bydevelopment proposalsCouncil direction, and State legislative land use rnandates.
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OverM rsef'202 tcou�� o1114, the Plannib 'g oM1 1.1CMIS&I1 on conducted pub[ic ftearings to consiider:
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The Plannibg CorniI fissiiion also conductedStu dy Ses,sibris exploribg:
• The Mousing Element, Alousling i1belis Analysis-& Mousing Pro4uction Strategy.
• The Transp,ortatilon Element and Transportation System Plan with the Public Works, Director andthel
Transportation� Adv'isow,
e Chiair.
• The Energy,,Water Conservation� Element of the Comprehienslive Plan and the Climate Energy
Action Plan with staff Climate & Energy Analystandthie chair ofthel Climate & Env'irlonment Policy
Advisory Committee.
• The Soutlhern� *lregon-Iniversity 179asterplan asa preface to a coming light up"lliate.,
• The Southern� Oregon University Business Venture Tiournament, Team p s Presentation
• Recent state legisliation with a focus lon� Senate Bill 15,37.
• Climatel �Friendly Area reviewand recommendations, and public engagement plan.
• Development Process Management Advisory Committee (DPMAC) recommendatillons,
• The Grornan Mill site envirlonmental clean-up progress.
• An update onthie Manufactured Home Park
• The Economic Opportunities Analysis Public Engagement Plan.
The Plannibg CorniImfissibn also h I lints, annual retreat whJch' loit:
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202" 5 PC, Upcorniing Efforts
The PC, reviewed priorities during a regular meeting on Novernber'l 2'T 2024. Thefollowing are PC, priority projects,
iin iiiinitiatives - someoriginate from State legislative land use mandates, find othersare reflective I Couincil and
comrim unitygloals.
"Current nnir
lay Annexafilon for 1511 Highw' 99N
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* Annexafilon and Master Plan Modffiicafiion for the formier Crornan M11 sfte
Discuss,ions with Townmakers, LLC are on -going, the property owners contiOule to work w, ith Oregon DEQ on
clean-up, and an appfi6ation is, anticipated at any, Nne.
AdVanced (Long Range), Mannibg
Long-range planning inviolves developing atio,ns,t'hat'gui�d��,e a community III S
growth and development over, the long terrn,, typically 20years or more., It, focuses, on creatinga strategic vision,
addressing future challengesand opportuinities,, and sbaping lasting impacts, on land use, infrastructure, hiousing,,
and suistainability..'These "long range" legislative changes are less about -the time it-takes,to adoptthern and more
about theirenduiring influence on the ciornmunity"' s siocial, econornic,, and environmental futuire.,, Each ofthe
*Ilanning atives listed below, aretio �be undertaken inthe 2025 calendar, year.
* C11imate Friendly Areas,, (CFA) Desiigination & Zonibg Code A�rnendmients
A, Council� study session� occurred on Novernber4t��,. The, project consultant team including 3J Consuilting,, JET
Planning and EC1*north,w,est' are now working on draft coI languiage whi(5)h will come *acktothie Planning
Commission and Council for review laterthisfall. Thedeadline for this, project, has be,enexteinded �by the! statel
uinfi]� June 30,11 2025. [This, project is funded through a grant from the, Department of'Land Conservation &
Development.]
* Manufactured Horne Park Zonibg Ordibance
3J Consulting is working with staff to develop a, "Manufactured Horne ParkZone ordinance which, is one ofthe
strategies identified in the reGeintly adopted Housing Proiduction Strategy,. This item istio �be complete by rnid-
2025. [This projectis funded through agrant from the Department of Land Conservation & Delve,lopment.]
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An Economic Opportunity Analysis (EOA) is moving ahead with Community Attributes, Inic.,, (CAI).,, The City of
Medford isalso currently GOnduictyin gan EOA with, CAI ,and it is hoped that this will provide In opportunity for
coordinIn iiii r ii nIregilonal economic is,suies. The E0A is planned fb,r completion Irniid-2,025., his
project is, fundbild in part through agrant from theDepartment of La,n,d Conservation, &,Development.]
* Southern Oregion Ulniviersilty Master Rian
Siouthern Oregon University staff and couns&l have been in on -going discuss,ions with Planning staff and have
had a carnpuis open hiouisel todiscus,sthe upcoming master plan update.,, Staff anticipate that a, pre -application
subimitt,61 will be received this fa[l and thiat,an application for a"light, uipdatel"" of thelexisting 2010 Master Plan will
bie recelived e,arly in 2025.,
* Tranl fion System, Plan (TSIR) Update
Public Works, will begin a TSP update in� mid-2025., Given that, planning for newly identified Glimate F�iendly
Areas will be key, to, the uipdate process,andthat the city, is expected to handle the fu[l p�lu��baigi,e�m�,e�n��t, portion
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of the project, staffanticipate that -the Planning Commission and Planning staff wi[l play a bigger role in this
uipdate than they have in� past updates.
As,ftlanFa it & RecreafionI mmission
2021114, AccomplJhments
Staffing:
New, Employees/Roles,
1L Janitori,61 Team
mi Rick �Deckelma,
mi Drew Bailey
mi Jes,sel Rowland�l
mi Forest, Rota
2'. Senior Services Coordinator, — Shannon Holt
311., Golf Program Manager — Brian Weaver
4. Environmental Education Manager, — Kirsten Ca,n-ra.;,
5. Senior Services Superintendent — Natalie Mettler
6. Directior — Rocky Houston�
98 =101
1L, Safety/Training Initiative
2'. 3,960 restrooms cleaned and 16790trash cans emptied
• Recreation
1L, lee Rink,
mi New Cover for to & new Chillerfor ice
2'. Srn r Inew software for registeringonline
• Senior Services
1L, Exceeding pre-COVID uitilization of'pry grarns, and services
Planning & Development
1L Secuired (2) OPRD Loc4l Government Grants
mi Huinter, Fark Tennis, Couirt Restoration
mi East Main Community Park, — Phasel I Development
2'. Parks Foundation� raised $800,,000 for, Butler-Peroz±i Fountain Restoration
Capital Improvement Plan 2026-2031 completed (draft)
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4,., 1 O-yeiic P I a n readyfor kickoffin 2025
FISCAL IMPACTS
SUGGESTED ACTIONS% MOTIONS,, ANDIOR ORTIONS
Pleasedirectany work plan questions or suggestions to the appropriate Commission or Committee staff liaison�
and/or member.
REFERENCES &, ATTACHMENTS
Nione
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