HomeMy WebLinkAbout2024-12-17 City CouncilC ncil s ne
o u Bu *1 sis,Meeting Agcnda
ASHLAND C,ITY COUNCIL
BUSINE,S,S MEETING AGENDA
Tuesday, Dec&mber 17, 2024
C o u n c i I C h a im be rs, I 17 5 E,, Ma iiii n Street
Livie streaii it tvii.sioui.edu select V`TV P6.i
Pubiiic itestimony wi[i beaccepeed for both general pulic forum iiiitems, and agenda items.,,
If you wouid 1ike to subimit written testimony or ifyou wishtio spela,k,,eectro�n��ica,l��l��y,dui�r,ing the rineetinig, co�mpletie
it hie o n I �i�i n e �P u c Test�i m o �Ry, F o rm in� o late ir tha, n 110 a. im., it hie day of' the meetj'i n g.
6:00 p.im.i Regular Busiiness, Meeting
I., CALL TO ORDER
a. Land Acknowledgement"
[I., PLEDGE OF ALLEGIANCE
III. ROLL CALL
IV,., MAYOR'S / CHAIR OF THE, COUNC,IL, ANNOUNCEMENT
V. APPROVAL OF MINDITE,S
a. Minutes ofthe November 18T 2,024 — Study Session
�b. Minutes of'Novemb,er'l 9,, 2024, - Business Meeting
G. Minutes ofthe December Zi 20241 - Study Session
d. Minutes ofthe December 3,, 20241 - Business Meeting
VIi., CONSENT AGENDA
a. ORPD Local Govern rnent,Girant Program Agreement
'II., S,RECIAL PRES,ENTATION,S
a. See C]ick Fix Dernio
�b. Audit Presentatio,ins - Audit Co,mrnittee Report
VIII. PUBLIC FORUM
15 minutes, — Pluibiic input or comment on City business not included on the agenda
IX,., PUBLIC HEARING
a. First Reading - ORD, 3248 Ain Ordinance Cur eating Section 2.28.600ofthe Ashland Mluinicip,61 Code
Est4blishing the Parks and Recreatio,nm Department
�b. F]i rs,t Read i inig - 0, R D 32 5 2: Am e in d i in g 14. 16.015, to Al I ow for Co in se rvati o in Mea u res
X. ORDINANCES, RESOLUITION,S AND CONTRAC71S
a. Second Readinig ORD 3253 Amending AMC�10.120 �ELEA to, add CA,P East
Apparatus Contract Purchase
XI., UNFINISHED BUSINESS
a. Co,mmunity, C'enter, Rehabilitation - Next Steps - Managernent Advisory Committee ReGGrnendations
�b. Counc[i Adoption of 2200 Ashland Street Master Plan
G. 2200 Ash1and Street Facilfty, Pian Ad Hoc Committee
Pure 1 of 2
A
Page 1 of 341
C ncil s ne
o u Bu *1 ss,Mcct.ing Agcnda
I I'mi 111111111 1111113
X[I., NEW BUISINESS,
X111. CITY MANAGER REPORT
XIS"'., OTHER BUSINESS PROM COUNCIL MEMBERS/REPORTS, FROM COUNCIL LIAISONS
XV., ADJOURNMENT
ln� compliance with the ArnerJcans witlh Disabilities, Act, ifyou need spedial assistance tio participate in thiis
meeting, pleasle contact t1he City, Manager's officeat 541.488.6002, (TTY phone nurnber 1.800.735.2900).
Notification'72 houirs prior to, the meeting will enable the Clity to rnakel r,eaarrangemeni,ts,tio ensure
a Gcess i b i I i ty to th e rneeti nig (28 C �F R 3 5. 102-3 5.104 ADA
Items on� the Agenda not considered due to time cons,tiraintsare auto,matically continuied to thie next, regularly
scheduled Council� meeting [AIVIC 2.04.03O.I(D)(3)]
** LAND ACKNOWLEDGEMENT
We acknowledge and hionor theaboriginal people on w�hose ancestral� homelands we work—tlhe lkirakuitslum Band
of the Shasta Nationas well astheldivierse and vibrant Native communities w�hio rnake their hiorne here today.
We honor tbefirst stewards, in the Rogue Valley and the lands we loveand depend on: Tribes, withancestral
lands in and slurrounding t1he geography of the Ashland Watershed include the original� past, present and future
incli,gam nous inhabitants of the Shasta, Takelrna,, and Athiabaskan people. We also recogni"ze and acknowledge
t1he Shasta village of K" wakhak,hia - "'Wheire t1he Grow Lights" -thiat is now t1he Ashland City �Plaza.
*"Agen4as, an,* minutes fior C-,ity of Ashland C ouncil, Commisslionand Committee meetings, may 4-e fiouind at, th,
Clity website, ashlandoregon,
Pure 2 of 2
Page 2 of 341
ASHLAND CITY COUNCIL
STUDY SESSION MINUTES
Monday',,, Novembleir 18,,, 20240
Mayor Graham called the meleting -to order at5:30 P.m.
Mayor Grah,a1 1 ICI d,C,o,uInc,l,s Hyatt, Dahle, DuQuiennie, Bloom, HanisIli, and Kaplan wereh
presehnit.
Public Iniput
-ty bussiness n i (M5 minutes .- Public iniput or comment oni Ci ot'"nicluded on he agenda)
Nonel
OI, =P6 ''I "I'll I'll - - 111 -
11 tTTEMIAT31 k I ii �� I :3=
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Expand jaccess to showers and [aundry facilities .- hold for futurel discussion
Create a day clehniterfrespiteh from outdoors - holid for next tjopic anid futureh discussibn
Establish a housing -focused transitfjonal shehiter - hijold for next topic and future discussion
Expand street outreachi services .- hilgh prijority and also t1jes"Into partniershilps
City Council Study Session
Nol'vember 18,2024
Page, I of 3
Page 3 of 341
III ITectlan given -to staff to implement actian steps by restroom acces, sibill-ty,
daytime starage, wl-fil/charg,"Ing accessibililly, partnerships and outrehach, and move forward
with a Hamehless Services Coardinator wilh a report back, tjoCiouncil within 61 manths.
low O�w Aw
Aw
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ji
P f MIS al 03001'k M MIT a
Council! discussed -the njeed to bring up the facillly -to code far useh ass a severeh weather shehiter
and Inquired about vlable funding optlansto accamplish that., Cilty Manager SabrIna Co,tLU
explalned �how, CBDG3 -funds may be used. Cotta spoke that other optlons"InIcluide reallocation
of f u �n d s ic u r re n t ly d evot ed -to �r e �n ova, It I o, n of t hI e C o �m m u�� n i ty C eh Me �r o �r wa i ti n g u nI t i I It �h e �n ex It
budget cycle.
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w
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City Council Study Session
November 18,2024
Page 2 of 3
Page 4, of 341
Alexandra Reid/Asbland - spoke appreciation for Including, laundry services. Supports
volun-teer community program called Laundry of Love that �has rjeceived a cornmitment -for
f Ive co �m m e ric'' ial-grade w,jashers and dryers but njejeds space such as at 2200 Ashland St.
Councillors spokeh that: future councils may have different prianties, and highlighted the nehed
to proceed caref �uilly -to ensure long-term success and of the need for appropriate f unding to
rernaln attached to recommended actions., Each Councll� mernbjer and Mayor Graham
expressed appreclation -for all of -the hard work, the cammIltee did, and the plan presented.
IV. Adjournrnent of Study Session
The meeting was adjourned a17:48 p.m.
Attest:
City Recarder Alissa Kolbdzinsk! Mayar Tanya Graharn
City Council Study Session
November 18,2024
Page 3 of 3
Page 5 of 341
II
0 'R I u�s ane ot�hec,
th*lng)
uzed List of actioIns, based 0 eveLop a priari, n
it 'i m e If ra m e for 'i m p 1, e m e n It a I o In.
i In 9
rovi d e r a n ov of current, actions b
U In d e rta ke In b y It �h e Ci t Yb
Outilline potential resourCes, 'to address,
��h o r1t It le r, m n le e ds.
Page 6 of 341
i in'the Feive Areas of cloincern 1deInt*1f'*ed
u
IS En, anced� Parltnersh*�ps and� Outreach
11
0
IS Shelte, and� TrIan,.slit'! Inal Hou,S'I'n Options
s CU
i Actionllurlren'tily Bein, n �rt d, e ,��a ke in b
t,h� e cl t y
• Trash� Relicept,10c lei Deployment and Weed Aballement
• Supporting Laundry and &hower Services
I
• Inclement, Weather Shelters,and Respite Cientier's
• RiegibnaJl Collaboration
I
• Public Restroom Access
• APD, Substation at k1bertson"s Shopping Complex
• Designatied nightlycampsitle (Dusk,to Dawn)
• Extension of thre Enhanced Law Enforcement Area (ELEA) to Ashland Street
• Esta���bl��l��shmeinto,f,a����l�l�vabi'li�ty,tleam��l��l��kemodel�l�
• Beaul"Ification Grants
Customeir, Response Moddl on the C*tgy, Weibsitia
Page 7of 341
Short Trrrrd�16diuni Teonmi
21 a, rtTer Inn, ci, rtgo i n 9,
Sh iD rt,`Teun. - �o ng,,o I ng,,
Actian Item
Addressed DescOption
What the, City, is stready diloineExisting comirnuirrity Ireswairces, Iso addras s this actidn Coilorsiderafions
KRD &Lbs tori Alberuun',,s �;ho,14.AMg covirplex, ELEA mi Addond
Sties hrw prugrebts, tl ash Carl cfeo: A,�h�,and Sli�°otatt� IwCkctaber, Weed
abater'nen't jj,irI,.)cess In revoons for next &ea& Idle, Playing, w,.,,ustl:Pnler lesI: 01"ISIR
niolh'i[p oul (KeaAkators gmnt5 I-Ofered towoi?' ,,, The, (Z",ny
Iryf
Rlpsloolidl to cr)rnrw,Inovv WON cmxem% pail, icgslarly in
acquked a poopoemy, on Whd"v bf W a pwK cm the Sonah ead Hof de
woh AAW nd: coon v p Wduly areas, prom-de rnpre trash
Phe lr�ains for the park Inc iiw&—, a bolffirno, rnfiacJllb�y.
imeepacks and need abannient
APE) could c Ion s! der, hosting. or havkg, a repre,�ewavore lattendi regular liaeeiings, too
B
HmShIg jx,%.grDrn staff, C"itll COMW I U05011 M 000d!j WT�Ogrlg in (-egf,"Clnat
coardmate and comInvNewooth cclo,,77irnuriny partners; who a re DPrAj,,n,9 peopte,
St ren, gtl i P, ro pat r, e r I jm� Im tome e in" 111 vi ie,rI14 C1 I-C a oill'a I I t " Tj o C, �i, a
CiallakyoratilLm dirull-Il", -11,: k vil r 11 C, uu no: Curotinuuor, of C';arc
experiendirl9 could be k(y, 7he estak�irs,'�hninnt
service elgrllrlciers, andvatuntears ta, cunirma peuIslewith
o�fzb 11voly'dity, toaryt mad el in Ashdarld'WfAlld reqUre coonsildmatilan for Impev.,ts ev"",li
help art'd 6uppo),,t
coma to otaff
The Cit'g, cil"Yuld AIU2e, 6)1,e: 220,C) Ast'dand a dMiling Moon aW OHM vill.
Th re we a k:�catvcins that oRef, �ree accee,"s "do rhe Crty,
1! access to I l LATOF 0,,jrjower, INACF1,", If ltl,"e City
and some elecnAcal outlosts that areaccesWe to the pul7A�c, sonie of DrE
lawed o-,);,."9)'ADI- rID117inlunir"ry rnpa(s asthal, location ,r, mvld a lw, serve a% a or wi
rvorvided h/o the Cirry and 5ame one promWed by ather sioxh Pis, OPRA,
Kill
hCoarging door, In
and SOU and wyne comn-mnsal ejnte rphses cuch as SLarbucks.
1`09GUMen peop�le the cmismunIty.
The Chy QAtcmiakk1he addidan Of �,AJLUII- I'03"t.rDoCULD WWkliM.Bblo on the SC11LIt.h Side
P anbrld ve pe orf Im I.th)"roor'n at t lie btnsf,,H.� kjtarbuir�.
These acdons of5ddress resi�xome needv resn000m, shc-aers.
C, �D.E, F,O, LflUa1r, MM af IS acess, dewee do1q, wmmlq, reVda.
�Slhell'er 6ar-ld r�*,none tlilonr to resoklrlc)�,S,
10 FARM W, cif paQW, Ke Of has slaponedthe OHRA
The COy r��ivuld olgolr,; for CD80 f Ixrtdirv, to r-o-nodelthe 2201,I)AFifiJand
Yflars LaUndinj Lvx, nperated nut nf--i commercial menfat reconvN
Ftreet sheher bul'Whigin Nclude loundqf andI shavinir faribites. facHities ccfuld,
Wund q ThieChybas
ble udked to pmvide shmvers to shott'F-I,r QC117- 1.113C11111S, �3'3 VAAL os to providie rshowr.,,,ra and
connumues ta suppoa, the uperartg of Iiod�wierrt weather,sFielieft, �vind
00 inn liby h 0 P. i n C butide., c e I vi c e 6, 1., 0 r,��o 11111 # t(,C:t jjt"Ople exr��,elielI,.Jllg to
coob ng respite census, Thire Ciry c3edmr I es lundmg, stdi HnTm,,,t,, and now a cety iq wned,
, , � tflIeal 0mul't (A homessavIeS& Ekoralge coludd �,A ad,�Jed at ffie 220G
res�ouoices to, nrrj,,,d,L
bu dd np o tho MCI'.
aAb Ind Wet and a laaltrIer ca uiod be foI.,jnd too overq t tlie u&e o0
Fir rmany vvars the Cly has sqgmqed Om 0 HRA Cew W 0 HRA W,
h1ch al Vase JoWs wd be undemAen by pamrver
airIod cmnnwnid�ty rvreals, Apt) �,,.,,,urrenty coridoLoc"l ln the CItio hals, fUr�dmg to si rvv, �
e C e Yge 1/lIzatIons, to corlduct
In,
"Irgape'dlia1bills wivh the Cily jxror'I�Iafilly takingon a supportiv r.
juddemof �xoor vtars, pravoded I
mle, elthew prvvlldlqqi fa/cRitadmi ar, hm&% and pntel1tol0y
'Irprte'd Street QLgrn"ach, Tlie City cmjld ccAitinve w stopport Rn , outrozch sen Q 5
vi--mst robi,,Ist strpo, �ojIutroach he Q, The C;litj dGes not onginge dircctly in,, tr P -eel e
hot.IsIng pleemem cm rMention, but rat/hoer!supipcwt Ole wwk of We CoCvolik: h fi.,miols or directyfior specific, actklfies, The ivahibty teani rrlo6el COUld,
siovrle, statf &Lippoet Actions in this camgwV WmW
Woudionaiii Let', the s.f'sttion f mimOng papAnova, oumorvas omd irlitarvie Ami aho be coanridered. The My cotoW piwAdm fundIng ta to CoC to aupport
ex�pxand stivel, cutrf,,.ar,�h i7qfps'-Jonal drvve � ri J',X'T�vr lit',
re ,ncierooes oF-ffirayr,, g�y��e 11al� aitrtifyreCiy x�lrte(.and', or
Cyd ,oi
slull loiuitIng for frovr, Une sovie pirovlderr�,, o�otconie
d..
torack.,xiing, housirl.g fm: U&e'd shEd!ter, casc� IMMUlgENTrem rot. and
d e �0, t I op�rnl C n r" e 4""1 U Cd t3o 0 110 r Wk I U` 1,.�ui l d in,(g p r to gm rn Is f Is r c ain ni wi I ty p a Irt. n e, no I I t i z� e t h e� Rm d M g o f c a PO C Ry b U i lid i I I �v g(a, CII U; f Is I pnaf e st" I o'n, a I ej eve loolo rvI e n t, l a st l y
odlelowoG,,ap arcn.,Ind services, lo renicyve blawne rs to
the (Tv cc 41 prow ide f undfing or Mac ac�,o, f ar the ex� Ix of uipid,' rrlhc,,I,Icing
W,RE
The City svpn R Q7
�ws the wk ci the Jackson Couw',y C"'DC thrmaldl the. dedic �J. l, , 0,
W tme and "PuffInvokerneirrt lrt prevIous years thv, City livas provIded fUrldillig
tri, mipport the acln11000-limnatiiqili d fe Ca(,', pmgraln, Th,.,r,, CQC 5 cmMy en�gapd, Lnemo W stl city maintenance Imanis and WunWer row. Thechycowd,
by
in a MMMOC 0amol ppmeas w1w,"I develorp,,nga gaps aria[y,,sis, SAW hy caaWlper praoviiollng Want tunding de,,dtLopmen,,t 0 veaders, on
;paiitirl'121 'Ajj;3nizti(.;on,,,s such as ptalihic �ho,rzlth, orenta� lotalth,
the City has been and conWas tabe, wr),gagpd rl,,shategic plammg 05"aw a WtWaRy C131nolUJI-ritoes, In hell,13,forn to Imnico e rilgrilge inn. publlic
advocacy, (ovability, bukcfin�-,,�,, cm, ��, njtywiirJe 5�,raltegk
loov0evet. ARD develrxro,�nenn of ELEA jaroor:5s, The cfIJLIIdJ considler swppmAng a YoUrleer or paid prajorn samilar to
pbl"An" local sp"tatIel ic, PLInlrolt1g, HOUS4`1�g FrIMILOnnorl
oin Ind Sato in pvgvs&, trash ulirfl Met est. die rrievulges, to hop mcwneo onrele&s petpbt� to ihpeir, J,1.,osvtd Ixne�&, arId
A,
Orv,� hyen, Yked Omemnit 1prorvs,5, on re " �iOII15 f'Fw next, therel by fackple social connecledness and divulnt isoWtmitsni,
Waver Fesponse, niodUk' on ")aebqllit, lie City aliready, erngages in oUrIlefOUS rr"111 rack,", rness sages,or,v
conln,wnil'y elipglenient activilirms, to clan,'Irno.ulity 13UJkfiTIg.
AME
The (IM,tebongsto, Nape of Akswe MaH Ume Antmar"ch Iair�d kvblly��ong, ot 1)uie- l.�oibbIollvt develop ad,,4,ocac�y
adchess QueWssnew,
rQkc, ins all"d If uioijdlinjj� I to,II'ddrnss pownp.-nunily Iiieeds,, 54,I-zateg)ea and ral awqi-eoljemss
grant
C�tyvatalirm Elv!AN BROOKS strvikze and can Me Im gn�vr,.,ts
These Mons address grant
WoUlli'd karne(emine", maff , "'Niplaort Offort'si, to I,", 46e jxwTf;e,,-, ional doevelllopmer�t wifl,il f unding m,
U Wili-tall
tpos rIsA�i Ithops.
E art eMtend U
Page 8 of 341
br�d the., HouNog and Human Semcts The City, c ould a Wehiss No rvic"es gm'ge' �fejfio I
shamig aboo Inues of hwvewswegs a-N
Conlaunee pKa and imsts, focus, groups, and afer cwmnwQ�� aflld TIC �e'finked or
al"At6j)"P"' witf�
liijod" P� A semwes pqp; woud te quick and e'ai#y Ifou fde'-'t up �7md prml�' Th P",
KMIleM NeWSM pMgrBMrR.E�5Pnir.ASh k'.1 'CICYIMML.Ini�'cV M&OLMUCS FG, �hfoumthe ONY of tualirr"runip"y z4entin"ilitnt un �spjecifiin hkp,;,zing, arci hiomelc,�szn ice r,, page- cmi pmvic a Inkum, d m D"'wc page- 7he C'Ny Cia Ldd' pr avide
d,cpnatic,hns r)(irtal""', for hL11711-In sery�,,:.e& rnlated tmplics. u 7,!)d i n llg f ors, n dfor hi aj's't 0, r"p, n't a,
A,B,C rangUlf hiomete"is senwiict•
s
Hr:zt i0d,"LM girm pa to gather f'eedbazk,,F.,.,xpbre rrew id'easi,
a ndr "ciencivi m, rew� ureo,"'SWine as above Sx�'"In P, a S a b
tt
��������������������������� �����������������������������������������������������������������������������������������������1���������������������������������������� a � a�A�A A CIA CAI A A A A A� A CAI A A �������������������������������������������\������������������������������������������������������������������������������������������������������������
Oly of A.5hand, particMadon to the Jackson
C("x'S'('Ay ad Cam-, Cj ry" 5 �A���,'���fl���Noau�luu����u���a,d��
dI�Ic1�1, ni,econorp"13r.", soda4,, wc. h to N�,zrnaseh C11k d communWaVon. coov($inridovi, andcokJali)oraorw arourividy C'ouocAar semmg on nv�101 kgl uuo'
5 issuesforne6snessSee 2,ekand 3Ca
Fm C i Ut Lit, c )': Dardii, �1 D tj ID �11 GICILIFIcirit hca�:r.h acry'k,;e, rarcividr.',is, WhHe thern A a cAkaUmk r4 rpsnurces an the, Ask7dand CMIMMUnitj', amme resources
t', e M aig 6s M Nonll r,, AC C FAX MK La C 1 n W a, H IV have xxne Ijnw"ed' aywlh")�*'ky Wmah owmat rox-the 01HRAA, riayl it tion
U[supmhbomAdMadiahaRh41Rt lT"arule ,90%Kdrn% paapM.sMMaeTpdesangs12SLpe.rheCy�riic220
All a me e, P a r'h),f i n (Ife, r �Jwx hoe r pf"F""r 'sas p poa,): h o sa M i ro' si:m,-ile fixii.1,05aind �rroo nahon w1h hwbh semwe pruldes, Housint�,, rogmim st)""fl " 1'45�17114qml $#'rpet Ir
sUMMM )K.�"Fvhon� to rote, r spzice fiar comjrnimiir�v partners to ed
di pec;Ae
a o �'J� 0e �i ki S'A C r.rrave4) d s n d �P),Pfg' a n 'el."'x,d r o nvo i �,l �Pe a k,t h 6,,A is w mW e m NQ
A 9ss tor oar'dateLivNiyea1lasi affr,7y t,
mqert"e arw te;"vll to kveep priic'e tmrth anxi ha"� F+"Pn and parlrn�ntat meei qg� dd be
Of, �ittstiJ/m Ashl, schedUhad in die shan mom WkWg a QmWky own maK A a bn&ptem,'u
ID Niryt curTerifty. happenk-vg
Xtep Pincip" with federal. Lmd stow prio6bws, "mOde and
,cr,oflact data, analyze V-eri,,ds,, and, rnoittor the
pedwamnee Of Ole, SHV'CeS 85WR IS
4 & W Hm I progg) 18,13r'n niNKLA.
MINI and WAOT doe snl - and, 5eelk a unrfer I
Convent, sponsor, othenffiso., exomidaccest"to
staHj such,
as Mouvauanal hoervAiAnIp.1 iratirna irif rm ned
per actJ1c1r,&,,,isLjuNy, wvd cUItUl at MDPU[11514URDSS SW A and B
IF/
u e bt i,,r� r UA'�6 (0) 1411^1 m ulmoth- n t 0-*A
0
Page 9 of 341
10"%k ow%
u-
c �m i
Voting Members,
• Jason Houk
• Rachel -Jones,
• M a ttl �h ew M c M I L L a n
Debbie Nleis,ewander
• Av ra m S a k s,
• TrIna Sanford
• A I I is III W I d Im a n
Tanya Graham, Mayol
Gina ��Du�Quenne,, City Cou allor
B aplan, Gity Coulincl tor 'I
Page 10 of 34 1
DeveLop a master pLan for us,e of
t, �e 22"LOAlshland St property't,
i� at
1. Provides serv''cesto people
expe, encing hamelessness
SO
u
�r e ga ��rd in g' ometess, services and
affardable housing,
13. ��E n ances the ex, erience of the
,P
U,
s rrounding ne''ghbo o o d
The Site an* li
Surroul
Page 11 of 341
Identifit ii iind1s,
neighborhood challenges,
state e,xpe,ctatiuns, and zoning
an�d building codes,
m
Investigate traditianal an�d
innovative solutions
The RulAeN Uf, thiv
p I
o �P r I o r I tiz, e site u s e
frol which cost estimates can be
d etle r m I n e d
Seek fund''ng fbr s,''te il rove ��m e �n t s
and program opel at�iuns,
Develop and share draft re,comme,ndation s,
1.
With the, cammunity,-' n� lincarporate
feedback
Submit lire,comme,ndations, to, City Council
m
5
Page 12 of 34 1
III
Severe Weather SY oke
,Shet,tell
,Ava i La b t,e a s a c o mi mi u �n ty,
space In case of
amergencies
The 2200 As, la�ind Z"3*t". Maot"Ier Pla�in is...
to address, 0 Of l ais needed n �t,y, a s ��m a� I I p a rt, W,
and revent hurne,essness In AsNand and the
,P
surroUndhin' region.,
T h e n e ecii i s m u c h g re alte ��r t h a n c a n b e ��m elt
on this, property.
Jiof
'll
lk� ....... .....
.1 ra
0
Page 13 of 34 1
S r Ipite, experieinidire,
hilomeles,sness, beyondjust a
severe weather shelter
Otheir basIc needs
P a t h w a ys tio h lo u s �� in g s e, c u ritY a in id
s e, If - s u f f i ic li e n cy
WOU Or*!111 I
Make, a r-neaningfut and
m e a s u ra b I e i r IIp act tio iu im pil ro ve
people's Lives
IN lot f'o ster n egative, ii m pa cts lo n t h e
s u r ro u in id i in g a re a
A D*iftO",erent ��rlt� f
M a ste rl
ter ptm operty, as I s A �p,
g a�� master pian for a
proplerty dled'icated to la�
Irk
clom�pllkex s.ocial issue, can ble a��
Ve r,ly a i� ffe re �ni t t h i� �ni
Include coir-mr-nunit atillon pathways,
and collaboirative plairtineitships tio
imitigate any er7n ir, in g i s s u e s
rut note, a shaire d sinse of
c lo m r� U in i tY
MI) 4 Ell, ffil ��, �, �, � A 11014 1 ll��§ SRI NINE, Nf�l� jimmommejrrriraryi
r
'S
TO �r, a M a te, PLan that a) rovides s,el vices
hometelssness aInd to peol le experi
al e.4 b) enhances t, �e sul rounding,
r r
1. Site Use
womma gm�ff �f o, mig@i��, rfio ogyggp
1. Severe Weather/Smoke Shelter
• Sal et 'a, �n- d security for people a, d their
Y,
�b e g" g" s"
• Profes-siond! stlalff voluntearsi
tatment
• Access wi'll out n appoin.,
2. Indoor day services by appointment
• Appointments with social service provideirs
• Laundry
• Showers
• Day storage',
Page 15 of 34 1
S,i'te Use (cont)
3. Translitianal Housin
9
• Professionally mana g- er
all 11 "
• Out,"c" a m,,- �e ariented
■ T r 'a ns, ii t i o n a I H o' u s' i'i n'
program with
case mianalgament", (up to 24
manths)
■ Bridge Hous,in,
9
(6-9 m oin t h s)
jw16
i�onal Houls*ing
lie
'S
Tiny �Home Vittage, where individual, ol coupLes can reside iln
s,etf-contail �e,d tiny �ame comptete,wit, ball'Troams and ,n h Is
kitchens.,
M U mii,f too r ff iciency Apartments, L o aLlsfol 't I r 'I �n d il vil d u a
couples,, bul maxing, fol I are efficient use of the space."
r m I
Page 16 of 34 1
vo 4 OfFlelffil"r Ell, ffil ��l �l �l � A 11014 1 ll��§ SRI NOW, Nl�s� jimmommejrrriraryi
OCO� �h ed u Ll n g of a �p ropriate spacefor training a
meetin,g's, reLated to housiungr and hlomeLless
,j
sery i ces
A L I m 11 e d� umberof'offic spac sfor,
a�� d rn li n il st rat i ve u s e by o rhg'a n i z at i o n s a�� d d re s s, 1 n,,�N,
housing, and! hometess issues
uAther Features,
Amenit'ies
Il 5
Page l7of 341
AN !1111 Aftl
T" 22 0 0 A s h I a, S t., Ka s t" e r P [ a n st a, t es lit i e s il It e s h a L L n o It it in c I ul e':
Low-barrierand/or congregaite shelt&r*
Drolp-in services*
"of rta - p o t"t i s t a rt f u L ly sc re e n e d a n ro o fe d
S e ry ic e t" ra i I e r s
t. et hses�
*' Exc ep t in, th e c a s e o fth e S e ve re VV;b a th e oSm 10 ke S h e tte I
m
a A The property shadb����
Maintenance
The detailed Facillty, Plan, shall,
a
include apPropriate pl,acemen
of addit"lonal, trees,, as, well as,
I I-s,alfe upgraded� fire
landscaping. I
Weed abatemient and� other
weekty maintenance shall
vi . slually appeating, in keeping
with the s,tandards of other ClIty
buildings and properties,.
That, the City
roviae
strong, and co,
tinuous
for Contract manage,
�ent
pirogram pi, oviders
Pol Idles a�nd rocedures
Provide,
,r standards
ml Provider Performance
El c1lient p ro g ra M lo, u tIc lo, m le s
0 6
2. Best practices in social
servucas; cluent, "bill of rughts"'
3. Client evaluation as
appropiriatle servicel
4. Siterules, code of candluct"t
bebavior contract
5. Advisory Commlttee
w
m
Page 19 of 34 1
z'r"';ervces at,l 2,200 AshlandcoorldlinaIteuc`
W
rth and complemenIt olther, resources,
tU tehroug, ��o I he rg"'
2,. 1 e m e ��n t, o t e r �r o ��m i s i IaUians, to hep resove/
c e o �m e Le s s e s s, w9i o ullt� f u ��rt h e ��r
concentra,ting homeLess services in souIth
As h La n U-111
3. F il, t e C o U n c 11- a Il Iroved staff 1, Ist posiflon to ass"
Rp
t ��h e C [tly in a d� va n c i n g a c o o rd i n a t e d a �n d we I
a rtlates
�ctudingsuppoIirtiing imptel en'tation of the ec oI l
��M e n d� at,l i o n s n t
Other U"O I I o ns, (c o n It.)
pmprpiiwpojpp)�)g111
To, expedilte ext,,enof othermse
re-c ha ��r,te �r th e 2200 As ��h ta nd St., M aste �r P ta n Ad hoc
IC 0 M M ittle e t o a s s, i st, w it", h
1. The Slite P'layn Design
2. A checklist,fo,r program and sJte management policies
3. A client "bill o,,f rights,, cocie of conduct, a�nd behavior contract
4. A set of site rules
5. The ��role of a� ��n o ��n go in g Ad vi s o ry C o rn m itt e e
6. Coire plonents o,,f a communications and engagemen't pllanfo,r
use with key stakeholders,, including those in,the surro,unding
asrea a�nd potential ,clients to be served o,n site
7. Interim use of''the site
Page 20 of 341
ASHLAND CITY COUNCIL
BUSINESS MUTING MINUTES
Tluesda,y,, November'1%20,24
la" CALL TO ORDER
Mayor Graham calijed the rneetlHng -to order
a. Lja�nd Ac0ow'Iedgernent"
Counciijor DuQuehnn�e read -the 1wid ack�nowijejdjgernent.,
P'LEDGE OF ALLEGIANCE
Counci! Hyatt led thhe pledge of a1legiwc
Ill. ROLL, CALL
III ;p� I Ill iq� 11111p�111 114 11 11111 1 Ill 1111pliq
p I I! I. 1 11 111 Ell I I
Iva" MAYOR'S/CHAIR OF THE COUNCIL ANNOUNCEMENT
va" A�P�PROVA,L OFMINUTES,
W
a. mrnutes of October 14,, 2024,, Study Sehssion�
W
b. mrnutes of October 15,2024, Busln�ess Meeting
C. mrnutes of October 30, 20,2,4, Special Meetln�g
d. mrnutes of November 4, 2,024, Study Sesslo�n
H,yatt/Hansen m/s to approve, ffie minlutest,
Roll Call Vote,: Councilor IHyatt, BlooIm,, DuQuenne,, Kaplan,,, Ddhle,, and Hbnsen., YES. IMoti6on
passed
011 7XIFT1417 MID.,
a. Co ntrjact for TAP ARPA Graat Scope 2, - Booster Pump Statlon� improvernents
b. Socla]� Equity ja�nd R'acial Justice Advisory Committee Appolkntment
c. Budget Suppijernental� - Fire Department FEMA Granl
d. Approva! of E[ectric Master Plbn
Graham removed Itern c. as Itis ja�n jaccidental duplicate budget supplernentiaIL,
Hansjen� wd DuQuenn�e asked that Item d. beh rernoved.,
H,yatt/DuQuenne, mj's to appirlove iltemz a. and b. of ffie consent agenda.
Roll Call Vote:, Council , �lor Hyatit, Bloo�mDuQuenne,, Kaplaq, Ddhle,, and Hbnsen., Y'ES. Motion
passed
Graham took up Item d. as a sepjarate Item. Hansen� spoke jof w=tvng, -the master plw to,
lknc!ude �how, the-Cily cw site wd size a utility-scalb soijar electric farm, plw for a microgrid
CityClouncil Business Meeting
November 19,2024
Page I Ni
Page 22 of 341
V11. SPECIAL PRESENTATIONS,
ll
a. Swearin Judge MulkinIss
City Recorder Allssa KjoloidZinski swore in Judge Mulkans.,
'Vill. PUBLIC HEARING
W
a. First Readfng ORD 3,25,1 IRSpealing, and replacing AMC Chapter 10.12,0 .- Persistent
V1,01ations
dh
4^k 04II
OAAW Aw 04 W Rh lift
oil
0
IS 'W
loll 0 10,
lei 101-
avallablel dates and already planneld topics for study sessions.
Motion"'W"ithdrawn.
CityClouncil Business Meeting
Noi,vember 19,2024
Page, 2 oaf6
Page 23 of 341
lb
All 1101
lip
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ki
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all
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a di di 1101 w IN
IF VIIIIIIIIIIIIi From!
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YES. Motion passed.
+ + w
Vote an ariginal motia
CityClouncil Business Meeting
Nol'vember 19,2024
P19903 olf6
Page 24, of 341
Roll Call Vote:, Coluncil , �lor Hyatilt, Blo)om,, DuQuenne,, Hansen, Dahle, Kaplan YES., Motion
.6,
passed
4
Hyatt/Hansen m/s to remove the first reading of items 3250 and 3249 pending resolution of
conversations on Dec.2 and Feb., I
Discussiom. Hyatt spok-e t�hut ffiese ordibances are jdiirectly tled� -to t�hie nIeeded upcominIg
comersations.
Roll Call Vote:, Councillor DuQuenneKaplanDwow
tt,,, and Bloom, YES,. Motion
passed
a see,
all I a 0
w w
10, 10,10,
I W -1 11111;11 11111111liq gIMI
PATITIZIA 6 TO CRA rcs &Q, 0 jL
frare PkINIM
dab a Ow
lLh ANP ANP ANP AL AW
IN
10, 0
IX. PUBLIC F'ORUM
15 Minutes .- Public input or commeM m Cily busiinehss �nolt mclDui ed,aI agenbb.
H 41 , 111-Wagoner, - spoke of t�hie need to, open t�hie wiHnter s�hieltjer as sojan as possib�l
Scharen .- spoke lhn favor of renIovatibig, -the communirty building.,
CityClouncil Business Meeting
November 19,2024
Page, 4 of,6'
Page 25 of 341
I I Doolittle - spoke, of the need for a home1jess sheiter.
Cornell - spoke In favior of the Climate and Clem Air Package.
spoke m favor jof passrng, the Cfilm�jate a�nd Oban Air Pjackage.
Lawrence .- spoke lkn favior of passlkng the request for
Williams .- s, poke i�n favior of passlkng the Climate an�jd Clem Air Package.
Franco spokein� favor jof passin�jgi the-C11mate ja�nd,C!ea�n Air Package.
Aguero spoke i�n favor of pjassmg, the Climate and Clean Air Pjackage
R,ec es s It a ke n� f ro m� 84. 28 -to 8
xa, ORDINANCES, RESOLUTIONS AND CONTRACTS,
XL UNFINISHED BUSINESS,
a. pdate
Ilkeiy onl�y beh em,ugh -to brihng the Severe Weiather Shelter on]]�neh. Hyatt confirmed that was th
1�nte�nt of the m�otlon.
Roll Call Vote,.: Councilor DuQuenne,, Hansen,,, �HyattBloom, Kaplan, and Dchile,. YES. Motion
.1,
passed
City,Ciouncil Business Meeting
Nol'vember 19, 2024
Page 5 o1f6
Page 26 of 341
lie]
0 a 00,
a a
1400 TO PAWA
ca 6 I.Wa
X11. NEW BUSINESS
I �Jpl 'pl:
Hyatt/'Bloom m/s to direct stafif to engagewilth SOHFA to execute the pillot pirlogram as,
outlined in the staff packet
Discussion.: Cotta spoke about ffieh proposal from SQHFA for -the City to dbnate aneh of Its
pe
program to be manuged �by SQHFA and run� by ffijeir violunlehers., Helena Tur�ner frorn SOHFA
was present to, amwer my logistical questljons. Cotta spok-e ffiiat ffiie City's proposalis fjor
ibIghig ffiis fjorward. Tumnehr explalkned �how ffiie ssix-manffi p1lot ja�nd thja�nked Tur�ner for br*
program would work a�nd how"It hus worked successfully lhn ot�hier communitles.
Reild - spoke Vn -favor of ffiis program
Kapim would like a &hieck—lHn part way ffirougib -the pilot program
Hyatt/'Kaplan m/s, to amend the motion to includeli a 3-month check in,.
Amendment Roll Call Vote',.: Councilor, �DuQu�enne,, Hansen, Hyatt,,, �Bloom, Kaplan,, and Dahle-
YES. Motion passed.,
16
Main Motion Roll Call'VoWl. Councilo�r DuQuelnne,, Hansen, HyattBloom, Kaplaq, and Dahle-
YES. Motilion passed.,
X111. CITYMANAGER �REPIORT
XIV. OTHER BUSINESS FROM COUNCIL MEMBERS/RIEPORTS FROM COUNCIL LIAISION,
Xva' ADJOURNMENT
Bloom/Hanselin m/s to adjourin. All in favorl,. Thei meeting was, adjolurned at 9637 pm.
City Recorder Allssia Kjolod1z"Inski
Attest:
Mayor fya Grdhiam
CityClouncil Business Meeting
November 19,2024
Page, 6 olf,6'
Page 27of 341
A,O%j"khLa�nd
ty
�s
0 hl,a��nd e a�
L t
.. D epal "^e��nt
En��ha�nc�ed
LEA,
'El 11 p ce s,lnc�e 1. to
ad d�' �re�,s,s c�hro;n��ic �ne, alt*llve
Me I
Muni in crim. canvictions
D it i in Ili ing iii in b I iii
Opein Container
Smoking ICJ in IRS I lii
IDogs nt:ir llwind Iiiican
Page 28 of 341
UAP (West) Qualifying C�onv*ictwions,/"E,XP
2 23 105 violations Led to nine ex, ulisions
2 22 79 viotations, Led to one ex, u1siar
* 2 21 56 violati
lons, Led to three expuLsions
* 2U20 109 vioLatiol S Led to four expuLsions
V110
lons * 2ul 9 1 114' Lations Led to eight expuls"
* 21ul 8, 215 violation's led tosix expulsions
* 2 171 3,59 violation's Led to 15 exputsiol s
&Cfjjfl)�
("ll
2 0-17
iff(" FS C A �Fl W,,,,St ........... r D oa�
2 , '3 :N 18 d2lf 20 2, "111 NEI), 22 2,41
Page 29 of 341
wi 1111, go 1 a cp t a q! 1 pt IgP2 LgQA I li ;a mg L �l 2IrlMY2 TP 113 �2 �3 c"',
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wow Mazt'.rf,
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Page 30 of 341
F11 �R D( " D CYNIF DSE CALLS
IN IF, W Pmrs ROGUE AIETPEAT C)PE14S
1G
J, ell .......... ..................................... I ...................................... ..........................
202.11D 2TMCIE 2020 211021
Q2 Q 1
2102 1 2,021 2`02 2 2`02 2 2,022 2022 2023 2023
Q3 Q4 Q-1 1Q,2 Q3, Q1
ALMEIDA FIRE CHRA, HC)TEL OPENS
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A*% lit I ls t I
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ue Januuanff
.Y
Is In roposed UAP ��Ea t
19 1 d ivi d u a Is, h ave re c e iveld 3 o r �m lo e c �h a rge s,
H 1 g �h ei st" off ei ��n d e r �h a s, re c e iveld 13 3 t e ��n 9 76
m
Page 31 of 341
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Page 32 of 34k
ASHLAND CITY COUNCIL
STUDY SESSION MINUTES
Monda,y,, December Z, 202
Mayor Graham called theh meleiting -to order at5ill p.m.
M [lors Hyatt, Dahle, Bloom,, DuQuenneh Hansen,and la Kapn wereh ayor Grahamand,Counc
presehat.
Public Input
-ty bussineiss n i (MI5 minutehs .- Public input or comment on Ci ot*ncluded on the agenda)
Nonel
116 Water Cost of seirivice and Riate Study'!
Scott Flehury Public Work's Director Introduced JoslabClosel from HDR, Enginjeehr , ing whijij
It + +
+ tiachied Topics included. provided a presentation (see at I
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City Council Study Session
December 2, 2024
Page, I of 3
Page 33 of 341
1 for d*sjcuss on +n the 'sked about
requirement and potent al funbing I I I spring. Kaplan and Dole a
the potential to add institutionjal rate tiers. Graham confirmed with Closeh thiat Institutijonal
Irrigiation use 'is mehtered separately. Close spokethat next steps pt"gi
Council! feedback, reviewing study results with City staff,, develop a draft writtehn report, and
presehat fiHnal study results, findings, and recomme6ndiations by March 202,51 with
implementalijon jof new, rates forJuily 1, 2025.
0 01
Ah A,
W W W
W W WW Ah
0 Sam Ah
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0
Council! providehd staff direction to, extehnd' pehak-use m�jonths,, Identify ways to, increase
+ + t* r differentials IN
conservation, review lie low-income as, sistiance program�s, Food and Beverageh
W j ternaflves that were excluded. taxes,, companson of neighboring communitles" rates, and al 1
Update to the Council oni Next Steps, for Efthamed Law EnforcemeM Area (ELEA)
■APO 04 Ift Os.
W W
04 04 A^P
oft
a
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Offlif JON 1190 610-4- Irma 10 01-
I a IS I all a,
City Council Study Session
December 2, 2024
Page 2 of 3
Page 34, of 341
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IV, Adjournment of Study Session
The meeting was adjourned jal'7:35 p.m.
Attest.
FM
mity Recarder Alissa Kolbdzinsk! Mayar Tanya GrqM
City Council Study Session
December 2, 2024
Page 3 of 3
Page 35 of 341
i Ls
� I a
Water Rate Study � Draft Results
Deceimber 2, 202114
iruirpose of,ir xne muoy
liq lipiqlPil liq 1 11 [11111 1 �13 I I'll
Draft Stuldly Result
Ste ps, S, u m ma Iry, N ex,
Questions & Discussion
AwIll/
iu
yi
jo
iiiiiiiiiiiiiiiiiiiiiiii, .................... ", .................... ....................
Page 36 of 341
i .Water
Rat Fee"s
0 0
it
/
/�/�1l
P �ro v i d e, s u ff i cil' e, �n t f u n d ii n g fo �r, o p e ra til'o n a co st s,
�roj e, ct f u n di n g
mill, M a Oi ca, itia I
M'Wl'ater, Treatment Plant
Dam Safety Improvements
East West orK Transmission Line
e
mill, Develoil coist-based a d roportioi al water rat s,
e Based on ac, customer classs demands on the system
Page 38 of 341
* Determines the level ofrate, revenue, adjustrnent
MEN=
• Adequate funding,of'renewal and replacements
• Maintaining sufficient ending, reserve balances
• Typically, five -to -ten-year period,
• Rate settingis often 2 —, 5, years,
• N o t ra n s,fe, r 0 f f U nd s f�ro ni, o t h e �r C i ty fu n ds
• Ra te s, �n ee d t o s, u p po �rt o �p, e ra ti o ns a n d, c a pi t a I
* Generally accepted method for MUnicipjal utilities
• Revenues, independently calculated based on the speclTIC customer
characteristics of" t h e u t, i I i ty
Expen,ses based on�; FY20,25 budget for the util"ity
Pro ected through FY 2030 based oin ain, u a I I ff a t ii o n a ry fia ct ors
J I n
i !
Capital funding plan addres,,Sels, ��need forimprovernents as well as
renewal and replacement
9
Ta rg e t a ��n ��n u a I ra t e f" u n d I n lg o f" c a p itla
10 lin crease signiflicantly over thie review perlod (FY 2,025 — ��FY 2,030)�
0 $800.10010, - $3350.10(o(lol
Long-term borrow i F ng, for a portion of capital needs
Water Treatment
m
Page 39 of 341
2EII" Y202p 2 III 0l,,8)
F I A I o a in m il I i o n)
Grant (,"-,$9.3 millian)
Sall"14ty 2G�12111'116' &1`1111"
Funded throughI Dam Safety improverneints debtissuance)
iiiiiiiiiiiiii,al'i,is,iiiiiiii "I' t & Wes"I't (FY ��11211,10,26 1& FYI
Fund through available cash III I Ireserves
S,llI:a�tlllage Tw�nk, Yll 2030
IVr
Fund through anticipated long-terim debt issuance
w $
Capital Improvement Plan Summarly 10005
$47,483
SQ'C',K)"O
$142,92,41
$,3 s oac)
$ 2
oo
i 0, "oo, ,u
$3,707
$5,4916
O"zolo,
$4,7013
$0
FY Z025 FY 2026
FY 202 7 FY2,11OZ8
FY ZD29
FY 20130
0 Rate
F'u Ind ed Ca p lita I
III Uhriorestricted Resenie's
S.r . ' R ese i've
ve Lotig-Temi
Debit Proceeds
1%,Additional Bonds,
Grant Proceeds,
w
Page 40 of 341
m
Rev e n u e Re q u [re m e It S lu m m a ry ($ 0,00s)
ICY 2025 IF Y 2026 IFY 2027' FY 2028 FY,201129 ICY 2030
IMM Total Operaflunis &, Nlait'itei,iiiainillce
M=l Net Debt Service
�IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1 axes & . .... rransfers
® — — Piroplosed Re'verruie
IIMMI Rate, Ftag nded Capital
R,es-,eirve, Rundirlig
Current Rcaverit,.,iel
F lipilliq
IOU/)
ALI.M.-
FY,2029 FY2030
MEm Unrestricted Reserves, Emm SDC's Reserve rar,get, Reserve, Baliance
12
Page 41 of 341
Annual rate adjustIments are necessary to prudently fund tI atefutility
9
0 & M — f u In d cu r re Int a In d f'ut u�I re iinf I at ii o In a ry ii nc ireiia ses,
Ca'llllll'lllltal — init ei s it iate funding for annual ireins ewal a L irepliacement and ins ecessary system
ii m p rove im e nts
e itve n°� — i iIi n t a 11 In ,a d e q uiI a t e f'uiI n d s, f'it c a s h f I ow, , e m e rg e n c y s it u ,a t ii o in s, a in d st iro, n g�, f 11 In a in iII a I s 'fo, r
credit ratings
lillilliq 111111H A
lldll� 0.
:m zi m
Residential Customer Bill
Alvg Customer Bill I'll $51.27 $58.961$77.9,8 $89.67 $,96,,.,85
Annuall Mlonthily Change $7.69 $8.84 $ 10. 17 $11.70
[.I] —, CLAO im e it C hia ir-Ilge, + M ete ir- C hia rge + 700 CF; no, cost of s e irvi ce c, r rate st ru ct to re dh a nges are i I�n C III U d ed
Page 42 of 341
IY
Analy&ls to p opoffiunal distrilbute the rev&nue requrreme t
f each ut"I't to the custo, ler classes of servite o I i y
Ge, e a I I y a cc e pte d I ��n d u st ry, a p �p ro a c ��h
De I w I t e �r m I ��n e I f s u b sia i e s e x I's t
Develo, average n't costs
Rienddent4lI
Riendd ent ii IIII
�M ti Iti .- IIFa irn I IVy
............. > IN o, n.- Res Ident Diu IIII
Rienddent4lI
w
Page 43 of 341
w
t a t �s Qu�o
Ma'iire tains current rate structure for a]Hl customer's
l111I1
itAevetrlai, gum uuy
Customer Charge, structure maintained and increased greater iteflect, increase in
pe,rsonnel costs
ating, capaci ty meter ratios
Meter Charge transition to reflect, AWWA safe oper
e rate 'i ncreases , iin tie,r differentlais
�Iange to Inst"Itutioire al dss
l111I1
iarlv2Atetie,
Customer and Mete,r Charge are the same as Alternative 1
More, s,ignl ifl*��c"aI It''i*inl creases inL ier, diffe,rentials
�Iange to Inst"ItDui tional dss
Status,Quo Alternative I & 2,
Pre se nt,
E��` t�ies�
Present
Pimosed Rates,
R
IF: 2,026
FY2.G27
FY 2.028,
FY 20,29
FY 2030
FY 2026
FY20127
FY 2028,
FY 2029
FY'203(0
All Customers
$13.33,
$15.33
$17.
$20.27
$23-31.
$25.1.7
All Customers
$13.33
$1T 50
$20.50
$2.3.75
$ 2 7. 60
$3C. 00
Meter Charge
lAcct. IMo.,
it Charge
$ / Acct / Mo.,
0. 7514
$15.62
$1.7. 1%
$20.66
$23.76
$2T 32.
$29.51
0,.75FI
$15.62
$16,L0
$19.40
$21.16
$24.33,
$26. 28
IN
16.29
1.8.73-
21.54
24.77
2& 49
3077
111
16.29
1&69
23.80
30. 03.
37.59
4,3189
1.511
74.52
95.701
1148.5.5
113.33
130,.33
140., 76
L5,14
74.5
7L72.
77.18
82.66
8&,031
9T51.
2W
1,18.41
1.36.17
1.56.60
190.09
201T 1,0
223.67
211
1,18.41
114,L9
1.2.2.92
13 1..
140,. 63,
1.40,.07
3W
ZaT45
2.73.07
314.03
3161'.13
415-30
44& 52.
311
237.45
2 2,. 58
241.43
255.63
M& 61
2.62.80
4W
376.519
4 3 3. 08,
4,98.04
572.75
6.5&66
711.35,
411
37&,59
3,61,95,
.86
415,701
44L78
438.09
6
741.01
952.16
979.99
12.6. 99
1,,, . 04,
1,,399.72.
611
'741.01
71,189
7619.04
8,24.69
97958
875.91
1, 174.75
1,350.196
1,553.61
1,796.65
2,05465
2,219,M.
81NIN
1, 174.75
1, 133,. 32.
1,22.2.81
1,313.64
1,403-198
1,401.51
m
Page 46 of 341
Present
Proposed Rates
Present
Proposed'Rates,
Rates,
FY,20,26
IFY 2,0,27
IFY 20,2,8
FY2,0129
FY'2030,
Rates
FY,20,26
FY20,27
FY'21028
FY,20129
IFY 20,30
Status QUO
Octob,er - May
$ / Cf.
June - September
$Iicf'
0 - 300
$0.0280
$0.0,322
$0.0370
$,0,,0426
$01,.04901
$0.05,29
0-300
$0.0,280
$0.0322
$0,,.0370
$,0,,04.26
$0.0490
$0.0529
301 - 1,DDO,
0.0348
0.04010
0.0460
G.0529
0,.0608
0.0657
301 - l;000
0.0348,
0.0,400,
01,.0460
G.0529
0.0608
0.0657
1,DDI - 2,500
0.0472
0.0,543
0.0624
G.0718
0,.08,26,
0. 08,92
l;001 - 2,5010
0.0472
0.0543
0,.06,24
G.0718
0.0826
0. 08,92
Ove ir 2,500,
0.06019
0.017010
0.08,015
G.0926
0,. 10,65
0. 1150,
2.,501-.3,6010
0.0609
0.0700,
0,.0805
G.0926
0.1065
0.1.150
Ove r 3,600
0.07.84
0. 0, c. U 2
0. 10,37
0,.1.193
0. 137 r 2
0.148,2
Aft
Octob,er - May
$ / Clf
June - September
$Iicf'
0 - 300
$0.0280
$0.013010
$0.0345
$,0,,0397
$0,,.04,57
$0.04194
0 - 300
$0.0,280
$0.0300,
$0,,.0345
$,0,,0397
$0.0457
$0.0494
301 - 1,DDO,
0.0348
0.0410
0.0472
G.0543
0,.06,24
0.0674
301 - 1;000
0.0348,
0.0410,
0,.0472
0,.0543
0.0624
0.0674
1,DDI - 2,500
0.0472
0.0,556
0.0640
0,,073,6
0,.0846,
0.09.14
1;001 - 2,5010
0.0472
0.05,56,
0,.0640
G.073,6
0.08,46
0.0914
Ove ir 2,500,
0.06019
0.01718
0.0825
G.09419
0". 10,91
0. 1178,
2.,501-.3,6010
0.0609
0.07 rl .8,
0,.08,25
G.09419
0.10,91.
0.1.178
Ove r 3,600
0.07.84
0.0,924
01. 1:�163
0,,1.22,2
0.1405
0.1517
Aft,211
Octob,er - May
$ / Cf.
June - September
$Iicf'
0 - 300
$0.0280
$0.0,263
$0.03,02
$,0,,0347
%,,.0399
$0.0431
0 - 300
$0.0,280
$0.0263
%,,.0302
$,0,,0347
$0.0399
$0.0431.
301 - 1,DDO,
0.0348
0.0425,
0.048,9
G.0562
0,.0646,
0.0698,
301 - 1;000
0.0348,
0.0,425
0,.0489
0,.0562
0.06,46
0.0698
1,DDI - 2,500
0.0472
0.0,576
0.0663
G.0762
0,.08,76,
0.0946,
l;001 - 2,5010
0.0472
0.05,76,
0,.0663
G.0762
0.0,876
0.0946
Ove ir 2,500,
0.06019
0.01744
0.0855
G.0983
0,.1.130
0. 122,0,
2,501 -.3,6010
0.0609
0.0744
0,.08,515
G.0983
0.1.130
0.1220
Ove r 3,600
0.07.84
0.09,57
0. 1. 10 1
G.1.266
G.1456
0.1572
Present
c osedRates,
Present
p,Wpsed r Rates
Rates
FY,20,26
IFY 20,27
FY'20128
FY,202,9
FY 2030
Rates,
FY'20126
FY,20127
FY,2028
IFY,20,29,
IFY,2030
Status'' Quo,
Octal be r - May
Cf
Junie-September
$1cf-
G - 1, 0010
$0,.0348
$0.0400
$0.0460
$0,,,0529
$0.0608,
%,,0657
G - 1, 0010
$0.0,348
%,.04010
$0,,.0460
$0.0529
$0.0608
$0.0657
1,001 - 2,5DD
G.0472
0.0543
0.0624
0.0718
0.0826,
G. 08,92
1,001. - 2,5DD
0.0472
G.0543
0,.0624
0.0718
0.0826
0.08,92
Ore r- 2,500,
0,.0609
0.0700
0.0805
0.0926
0.,1065
0,.1150
2,501- 3,60D
G.0609
G.07010
0,.0805
0.0926
0.,1065
0.,1,150,
Over 3,64DO,
0.0784
0,.09G2
0. 103 7
0.1193
0.,1372
0.1482
Altll
octrober - May
$ / r-f
June -September
$Icf
0-1,0010
$0,.0348
$0.0410,
$,0.0472
$0.0543
$0.0624
%,,.06'74
0-1,0010
%.0348
%,,.0410
$0.047 r 2
$0.0543
$0.0624
$0.0674
1,001.- 2,500
0,.0472
0.0556,
0.0640
0.07,36
0.0,846
0,.0914
1,001. - 2,500
0.0472
0,.0556
0.0640
0.07,36
0.0846,
0.09.14
Ove r- 2,500
0,.0609
0.07.18,
G.0825
0.09419
0.1091
0,. 1178
2,501-3.F600
0,.0609
0,.0718
0.08,25
0.0949
0.,1091
0.11.78
,Ove r- 3,600,
G.0784
G.0924
0. 10,63
0.,1222
0.,1405
0. 1,517
Aft 2'
Octrobe r - May
$/ cf,
June - Se,pterniiber
$1cf
0-1,0010
$0.0348
$0.0425
%,,048,9
$0.0562
$10.0646
$0.06,98
0-1,0010
$0,.0348
$0,,,04.2,5
$0.0489
$0.0562
$0.0646,
$0.0698
1;001. - 2,500
0.047 r 2
0.05,76,
G.0663
0. 0762
0.0876
0.0946
1;001. - 2,500
0,.0472
0,.0576
0.0663
0.0762
0.0876,
0.0946
Over 2,5010
0.0609
0.01744
0,.085,5
0.0983
0.11.30
0.122
,'5 1-,3? 600
0,.0609
0.0744
0.08,55
0.0983
0.11.30,
0.1220
Ove r- 3,600
0,.0784
0.0957
0.110.1
0.,1266,
0.1456
0.1572
w
Page 47of 341
Status, Quo
Less,, than 2,"' Iseer
0-2,500
Over 2,500
Altll
Less,, than 2"' IMalre iir
0-2,500
Over 2,500
Alt 2'
Less, than 2"' IMalre ir
0-2,500,
Over 2,500
Present Proposed Rates
Rates, FY'2026, FY'202 FY,20r2.'g FY,20,29 IFY 2030
Presen tr Proposed Rates,
Rates IFS' 2'0,2,6 IFS' 2,02,7 FY 2028 FY,2029, FY'2030,
2,"' Mate r a, r Large, Ir
$0,.0348
$01.wo[
$0.0460,
$0.0529
$0.0608
$0.0657
0, - 15?0100' $0.0348
$0.04010
$0.,046O
$0.05,29
$0.0608,
$0.06,57
G.0472
0.0543
0.0624
0.01718
0.0826
0.0892
Ove r- 1,5.,0100 G.0472
0.053
0.,01624
0.07,18
0.0826,
0.08,92
$ r-f
2,"' ter, or Larger
$0,.0348
$0.0410,
$0.,0472
$0.0543
$0.0624
$0.0674
G - 15,000, $0.0348
$0.0410
$0.0472
$0.0543
$0.0624
$0. 06,74
0,.0472
0.05,56,
0.0640
0.01736
0.08416
G.0914
r
Over 1,5;000, G.0472
0.0556
0.01640
0.01736
0.0846,
0.091.
cf,
2"' IMate r air Larger $ / cf
%,,.0348,
$0.0,425
$0.0489
$0.0,562
$0.0646
$00698
G - 15, DDO, %,,0348
$0.0425
$0.0489
$0.0,562
$0.0646
$0.0698,
0.04,72
0.05,76,
0.0663
0.01762
0.0876
G.0946
Ov e r- 15,000, 0,.0472
0. 0576
0.0663
0.01762
0.0876
0. 0, 94 6,
Pres
sed'Rates,
Rates
FY'2026,
FY 2027
FY 2,028 FY 20129
FY 2,030
Status, Quo,
$ / Cf
All CansiumptIII n
$0.0334
$0.0384
$0.0442,
$0.0508, $0.05,84
$0. 63 ,
All Cansill ptIII n
$0.0334
$0.0420
$0.0483,
$0.0555 $0.06,38
$0.0689
Alt,2
$I''Cf'
All Cansill ptIII n
$0.0334
$0.0420
$0.0483,
$0.0555 $0.06,38
$0.0689
w
Page 48 of 341
Present Proposed Rates
Rates FY 20,26 FY 20,27 FY �20,28 FY �20,29 F' 20,30,
statils, Quo
October - May Cf
N o n - P e a k Co iin, S, U iim Ip t io iin, $0 0376 $0 0432. $0 0497 $0 0572. $0.0658 $0 0711
J ui ine - St im bel, ir
Peak Consumptiorl $0 0510 $0 0587 $0 0674 $0 0775 $0 0891 $0 0962.
It 1
October - May cf
N o n - P e a k Co iin, S, U imr t io iin, $0 0376 $0 0373 $0 0429 $0 0493 $0 0567 $0 0612.
J ui ine - St im bel, ir
Peak Consumptiorl $0 0510 $0 0625 $0 0719 $0 0827 $0 0951 $0.1027
Alt, 2
October - May Cf
N o n - P e a k Co iin, S, U imr t io iin, $0 0376 $0 0373 $0 0429 $0 0493 $0 0567 $0 0612.
J ui ine - St im bel, ir
Peak Consumptiorl $0 0510 $0 0625 $0 0719 $0 0827 $0 0951 $0.1027
$ 1.60'. Do
'51 140.00
$120.00
00,,Oo
$80"'nao,
$160.100,
$64(3.00
$20.00
$0 010
0 Present Rates
$z&95
III stattis 01,40
$33,2.19
iii Alt 1
$33 50
IIIIIIIIkAl[t 2
$33,50
ASSLIMeS,314"" meter
28
Page 49 of 341
M
Local Residential Comparison (700 CF)
$70.00
$60.00
$568.96
558.9$58.39
551-27
P
III
IIIIII�IIII11111111- "It
JIM 1111111111 Hill
1M 1001III
01111111111
$50.00
11110IIIIII X
110 110
0101 �
110
in" iiiiiiiiii 1
millillillillilillillIIN
S146,26
$45.85
oiIii uii�
Wel�NI�I1
11
is 0 IR
$411,48
W.00IIIIIIIII
OJI loo,
I 01100I
#0 Moo,
0111111111111011 1
$32.98
$30.00
00,01111111111011011110
1111111111111, 110 foo
�011 1
I , ,
IIIIJ . I
/,00
1 11[10111111 II III
$28.41
�� 1 1100
fiIIIIIIIIIIIIIIIIIIIIIII 111
$24.58
010
M 0 0
IM
$201,00
oi�Ioloipl
1
1111010/
IFII Oo I0111
, �110
le
psi,
uQQ
$10.00
00 1 1100
/
IN 1111
M I
fu :�IIII
�M I
$o,.,,o,o
Pir I
IN I
M is I l010101III110101
Ashland -
Ashiand -
Ashland - Alt Ashland - It Phoenix Talient (2025) Medford Eagile
Ploiht Grants, Pass Klamath Falls
Present
Status Quo
1, 2 (20,24) (2024)
(2024) (2023) (20,24)
Assumes 3,14"" meter
Page 50 of 341
��n ��k foY
i � IIVI
uU p ply l �uuuuup ppl pill lllllp; 1�,1 Wllllll1111 pllllll��a uuuuo
0 ( I j N Uu uuoo L,,ii 0 luuuuuuu , uVuuuuuul lulu: 0 " yIlVuuuuvl� IVuuw OIIIIIW ul IIIVuuuuvl� " uVuuuuuul
ASHLAND CITY COUNCIL
BUSINESS MEETING MINUTES
A
Tuesduy, December 3. 20,24
5 p.m., Executive, Session
MayorGrabiam and Councilors Hyatt, DuQuenne, Blbom, Dahlb, Kaplan, and Hansen were present.,
ActIng,C11y Attorney Doug McGeary, Assistant Attorney CarmelZabircin, City Manager Sabrina
Cotta, jand,Clty R,ecorder Alissa KolodzinsVi were cilso, present. Attending from the media was
Susan Hilland from theGrants Pass Daily Courver.
1. T o co n si d eh r iI n fo, r mati o reco rd s t h a t a rxe aw eh e�m �p t by lf ro m p u b li c I In s p e c t I o n p u lrs u a n t t o
ORS, 1,92.660 (2)(1).
Mayor Graham callbid the meetIng -to order at 61:02 p.m.
a. Land Acknowledgement"
Councilor Dahlb recid -the land ack'nowledgement.,
I I., KEDGE OF ALLEGIANCE
11 llllq� !!pllll 11111 q
Eml, I
Ill. ROLL, CALL
1 111 1 "1 1 1 lllIII liq I
IV, MAYORIS/OHAIR OF THE COUNCIL ANNOUNCEMENT
Grcispoke ffiat the Community Center virtual tour Is live on the ebsi and
applicatlons for theCItIzens IBudget Committee will be -considered at the Inext City
Council Business Meeting In December.
va, ARPROVAL OFAINUTES,
Vt.,. CONSENTAGENDA,
a. Approval of Liquor License for Mascila Bistro and Bar
b. Resolution 2024-31 Djeclaring the-Ganvass of the Vote of Election held In and for
the City of Assbiland, Oregon Novehmber,5, 2024.,
c. Socicil� Equity and R,acial Justice Advisory Committee Appointment
d. Housing, and Human ServIces AdvisoryCommitteeh Appointment
DuQuenne/Dahle, m/s to accept the consent agenda as is.
Roll Call Vote,.,, Council , �lor Hyatilt, Blo)om,, DuQuenneKaplaq, Ddhle,, and Hansen. YES. Motion
passed
V11. SPECIAL PRESENTATIONS,
CityClouncil Business Meeting
December 3,2024
Page Vof 7
ll
a. Western Rivehrs Conservancy
Mill
■
W W jw ww
oll jj 0 w w loll
Is, dh Aw
w w 0 HIM a.
liall
0^4 04 04 Wes, 04 M w a
IS
w A^P
Ally` 04 11811 0^4 low 11WAY,
.......... ......
V111. PUBLIC OR
15,imllip tes— ��I it ��i in 10,Llt o it ico im me int on C �'Ity bu s iniessr l ii in c u d ed o ill ag eindia
Gu�led & Caballero Uhtoff 1- expresseld clancern about theproposeld sale jof Liacolb f1jeld
ll
Caldwell! - Thanked vairibus groups far opening thel Seve6rel Weather Shjeltw
IIIIII III III I III IIIII 1 11 1 1 1 1
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CityClouncil Business Meeting
December 3,2024
Poge, 2,of 7
Page 53 of 341
1 11 i I I I I i � I I I ill i I jll� I IRWIN
a. Secand Rehading -ORD 3244 Amending AMIC, 2.10 to Establish Uniform Policies
andOperating Procedures for AdvisoryCommiltehes a nd Co m �m iss ion s
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CityClouncil Business Meeting
December 3,2024
Page 3,of 7
Page 54 of 341
(Grahamcalled for seeI -I n 11 Irecess)
XL UNFINISHED BUSINESS
a. III RESP Loan Update and Program Roll -Out Plan
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CityClouncil Business Meeting
December 3,2024
Poge, 4 of 7
Page 55 of 341
w W W future forothier measures
II ini-tended upon completioni, but an appl[can't can reh-apply ini the
If thei t reached the ImaximuIII m.
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a. Affordable Housinigi Trust Fun,dI Reallocation, Request: Sunstonie Housing
Collaborative
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CityClouncil Business Meeting
December 3,2024
Poge, 5 of 7
Page 56 of 341
of affordable housing developmeti and thle development of a masterplain and Request for
P,roposalls
Discussion,: DuQuennie spokel jof support for this project to movel forward.
Roll Call Voteli-.6, Colunicillor Hyatit, Bloo�rn,, Dahlel, DuQuenneHans,elin and Kaplan., YES. Motion
passed
b. Appointment of Councillor Kaplan to Sunstone's selection co�mmiiittee
Ddhile/Hiansen m/s to approve, the appointment of Councilor Bob Kaplan to serve, on the
scon In gi co irn, m i'ttee e,va I u aitin g a ppil ica t ion s res pon s Ive to S u n sto nie Hou sin g
Col I a b,wow tive's " R eq u est fo r P,roposia I for a Delve] o p me nit Tea m for t he As �h I a In dI Atta *11 nai ble
Housing Project."'
Discussion: Dahlb and Hansen both spok-ein support jof Kaplan's appointmient.
Roll Call Votei:, Colunicillor Hyatit, Bloo�rn,, Dahlel, DuQuenneHansen, and Kaplan, YES. Motion
passed
c. Council Adoption of 2200 Ashlandl Street Mlaste6r Plan
Cotta Introduclecl the topic and spoke that meIrinlbe,rs of the ad -hoc commilitte,e wehre, present
to answer questions. DuQuenne spoke, III I favor of making sure, the Janguage is irlight in theh
documenit before, adoption.
Neisewander, 1- Spokeh in suipport of thel Masteir plan
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CityClouncil Business Meeting
December 3,2024
Page 6,of 7
Page 57of 341
+
it may, convey financial obligcitlon. Graham offered to, brIng back a rev iseddraft forthe
December'17 meeflng.
d. 2200 Ashland Street Faicillity PlanAd Hoc Committee
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X111. CITYMANAGER �REPIORT
Cotto reported that Jordan Rooklyn hias behen hired cis the DjeputyC+ty Manager The
Town Hjall� Is scheduled forJanuary 22,21025,in the Rogue River Room at: SOU. The
f inance, department Is In proces s Of moving into, the new, location, but customehr
service hours areh s-till at the Grove and SenlorCenter. The flnjancicil� audit is underway
cis Is recrultmehat for the City, Attorney, position
XIV.o OTHER BUSINESS FROM COUNCIL MEMBERS/RIEPORTS FROM COUNCIL LIAISONS
XV6, ADJOURNMENT
BIOOM/DuQuenne m/s to adjolurn., Allin favor., The meleting was adjourned at 9.-20 pl,.m,,.
Attest:
City Recorder Allssia Kjolod1z"Inski Mayor Tonya Graham
CityClouncil Business Meeting
December 3,2024
Page, Tof 7
e Forest Ptotection Proj�ect
Presei-itationto, AsIland, -101111cil
Deceraal)er 202.4
k
R, iyel t.-.onservancy
About'Western 1 i,r s7l
• Our Mission is to Protect outstanding, river
,m
ecosystems in eleven western states.
• We acquire land, to con,serx=e critical habitat,,
compatible
provide public access, for compat'ble use and,
enjoyment and cooperate with other agencies
en-cies,
and organizations, to sw
ecure the health. of hole
'm
ys,tems.,,
\IE S T. E
Page 5,9 of 341
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h IL M, I ige ckson Count�ll O�re,gon
0 Ex, pl,falid existing trfail iietw, (:)i:k
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N 'V7 k clo,iii-lectivitlY,
e access L
Ahgns'woltli
developii.-i.ent obliectives
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) context.
Fee Simple.Acquisitioll
City s,l 1 do
Developilient
-id Creek watershed -Asl lai
his . iw .. b-L .n.d. i y
Alin e d eq, f, r e
Page 60 of 341
Preser�re -F�% Past Investments
0
elPro,ject
el Ov-er $'I llulliot-.i invested
el C(--)I-Itii-.iue to, ii.-i.aenage.fol p,lll,:)Iic
7' ,1
SlA.'fe.-tj,N ',j,'J,dvTq,,tei.s,hed hLenalth
Me
Loniakatsi. p�les
(Picture fron-i.AFR-\.j,,7ebs ite)
Resource Values
T&E Species and Habitat
R.-Alkka �'*(i4 llAk'f44k'f, T/W
Resibence and ch.i.nate, fl.O'\j,7
0 OakV,. 70odland, 1-nadrone
�Illd nnixed comfer
# F�Pafia,naand. aq - tiatic
0 Rld!zetop cOjj.j'leCtj'\T-jt�17
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Page 61 of 341
Next Steps
P, III: I bi
traill � I
A g Mo
securethe property
W, C will apply f6r, ,R 'I
ful ding ecesisaryto
acquire roperty.
,P
e and responsibillit'! s of
Pffi% owners,
,h
T'hank "I'Ou & 1"lluestio,ni
Page 62 of 341
A,O%j"khLa�nd
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En��ha�nc�ed
LEA,
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ad d�' �re�,s,s c�hro;n��ic �ne, alt*llve
Me I
Muni in crim. canvictions
D it i in Ili ing iii in b I iii
Opein Container
Smoking ICJ in IRS I lii
IDogs nt:ir llwind Iiiican
UAP (West) Qualifying C�onv*ictwions,/"E,XP
2 23 105 violations Led to nine ex, ulisions
2 22 79 viotations, Led to one ex, u1siar
* 2 21 56 violati
lons, Led to three expuLsions
* 2U20 109 vioLatiol S weto four expuLsions
V110
lons * 2ul 9 1 114' Lations Led to eight expuls"
* 21ul 8, 215 violation's led tosix expulsions
* 2 171 3,59 violation's Led to 15 exputsiol s
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Page 64, of 341
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Page 65 of 341
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Page 66 of 341
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Ity of Ashland G4
RESP Financing Update
Lending of Credit il"SSIU�e, with RESP barrowlip�g
#*
Municipalities prohibited froi,7,�i pledging, its fullfaith and credit� to
bocking, tbe loo,n to a corrpony,
RUS approved Ashland Electric revenues,to secure the debt.,
Per band clounsel, two statutes, to approve the barrow"ing
0 R'S 28 7A.1 5 0, — re-ferral periodwh,ich m ayrefer, outhorit y t o t he
vo�t e- rs.
Page 68 of 341
a &
Ot h e, rl F''i n a n c I i n g C o, n s' ill d e r a tio n s
A, ut h o �r, Ity C o n sl
Timing I I III IImovIe forward
Sped al upfroint advance
IfORS, 2117"], use of Conse,rvatian Funds BN2113-25,
Avai �I I e $ 9 5 5, K
Requestii-ig $200K to ensure successful launch
• Coin servatlip on billing speclip ahst/manager, imarketlIre g, lower
interest, unforeseein costs
• Pairtly/fully recoveirdble through progiram�
a &
Ot h le, rl Fli n a n c I i n g C o, n s' ill d e r a tio n s
I�nle,re,st rate,Jeeselc
Afforddbilit'y; Debt coverage ratlio
C r e d 1, t w o rt h
Einsure sucress fd IaulndhIIUse first year, to flush out Issues
OpportlUinlity'to expand program
BUld res,ources to, offer eqdty aind fle:ail Ulinty - lincome &.
renters,
Timing of Loan Process
ETA Feb,ruar'y 2025
Rel'tut'� crlrn Feb - on add"t"ona/lupdates
/IVII01 I I
Page 69 of 341
TO steps lto completing loan #1
W9 A
S-, MOMoting
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Con g oO ni.L L y
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Einitni �gy Prebrolit Asilhdiaind niI I
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Pa,ge'70 of 341
III EIII rleollirgy IlRetiroflitt AsIllaIII id
Budgeting for new hire
lHire & Train UIB coordinatomr
Tylersoftieware
AMR-
Acvounilfn
Pa,ge'71 of 341
I-Contructor
Reau,"it"ma''"t
Energy Retrofit AsManid Timetine',
proit."cr, Sraot IF ii,l �,,j
S contruictot i'taauPtrnera & Trairkknrq,
MROVIUN AWItiond Business and; State Uses
c�CWHroiclor
cli copuracifor Reviow
Martural (,qUkJONf'IWA', rJUMMUCII Irmita, rid",l)
q, Conum',mor "frediriiog (1214clul" "'OR"O'nia 1"00,W)
Energy Retrof irt AsIlhIlland Tirnelline
DeveNap Webske
,44MMI MIMI' 4, S Devegop llw-orm%, spreadsheets,,&
Trowaking
ou M,, 'o, I 14's,
arinallizve Ust of 04011134e Pyleasuires
Ilb. Filinafizie, Dmiluotion ParairnelTers (nr*Q,-.Ure,anldjpror
ic, lidstort
EL Lu, on, AppOication bod),� Torrit R'id, er
IIE. cdcUlator faiir lhmeol Iltan lour hirnprovpmerls
F. pirelrost IlinstalUilll coinservatmon pAanj
S-Propore
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ram. Torif'M Pider
pplA atla"n ici
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J. bale Payment upYbalyre
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Pa,ge'72 of 341
Morkotillms
outroallch
Eineirgy lRetrof ift, Ashland "T'limellilillifte
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& corm"T, ul CIO
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S ClljiasMg, Parro,.,�rot & n
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Pa,ge'73 of 341
Conservation Funding
lit rll#lrlmfl=Mmll
Options ReVllewed� by Conservatilloin Staff
& Match Erlleir,gy'III ust OfIII eriinigs
& OffeirICI ncir'leased larlIOLUlt clin ex I III ti'n g 1I �n cle, n t i v e sil
& Increasile Pass'Phir,lough Heat Puinp III ncentivie, (PTHP)
& A, did Staff
Ene rgy'T"ru sit Offeriings(ETO) �� ........... �� rrny not havethe hoped forIII nriplact,
& StflHI inall inIII y ficlicuses, on owners, r Irenters
& May, Inot Ike pir'lacticable follir, Iowleirincomle, individua�s and
I
Ives ............... �n c rea s ed� 1 n ce n,tm n lee d s fu irt h le, ir, III u a o in o f w h a t t lo fu Ih clw Im u c 11.,
PTHIP iincenitive far hames andI apiartments -, Imop�t read'Hy avlaflIaIUIe clip tioin th 'at can
both Ilower closits, laind Hinit energy, C01,11SUiTiption
tic tir'lofitincleintive to cover up to 1001% oficlostle, -f ridwair'le, and
Rein j]� unit r11 si� o �r �h a
110,0,0) illsllticflHIatioin up to $1,50110,(300 uinitp� $450
RLHI prlograrn� thmLlgjdh fiSCOIII ye(,x 2,02 7 or Lllltill III Sul I d II IIave expi I red.,
E I ciet rol c Veh Ic le C ha rge r s,
-i it of u n s u p po rtleld EV C. �h 1 , rig ell r, s - $ 5 �00
�R e p 1 11 n. c ell rn e � CI 000
Fundtavailable farassistance, program funding
Pa,ge'74, of 341
jr rill/ r rr rig rri r�/
r
Woodward
r ri,
C ncil s ne eet-*
o u Bu *1 s,s,M ing
,SUMMARY
This is a request for apprioval of thiel Oregon Parks and Recreation Department's, (OPRID) Local Giove�rnment
Grant Program Agreements fort1he Hunter Park'Tennis C,ourts Relhabilitation� Project and the development ofthe
East Main BicycIel Purnp'Track Fark. Thiel Hunter Park grant,, at a, 60% reimbursement rate,, will allow, Parks and
Recreation to completely, rebuild the,eight (8) tennis courts, locatedat Hunter Park. The East lVlain Fark grant, at a
42.85% reimburs,ement rate,, will allow, Parks and Recreationtio cionstruct two purnp tracks,, a, children's ski[l zone,
and other amen itiels.,
POLICIES1 PLANS & GOALS SUPPORTED
Goal: Organization 1-i-Quality infrastructureand facilitiesthrough timely maintenance and community investment.
On March 13, 2024 the Ashland Parks and Recreation� Commis,sion (ARRC) uinanimouisly voted to adoptthiel
relsolutions authiorJzing ARRC toapply for Local Govern rneint, Grants from thiel Oregon Parks and Recreation
Department IMMM ehabilitation ofthe'T,ennis Court Facility'at Hunter Park"and "Devellopment of
the East lVlain Fark Pump Track, Skills Park andass,odiated park ellements"'.
FISCAL [MPACTS
The original estimatel for the Hunteir, Fark Tennis, Courts, Rehabilitation �Project was put at' $1 200,000. Thiel grant,
will reirnbuirse the C11y 60% ofass,ociated costs up to $1720,000., Thiel current elstimate for thiel East Main Bicycle
Pump Track, Park is $2,33113,,828.'The grant wi[l relimburs,e thel City 42.85% of associated costs, up I'
SuifficJent funding has be,Min n� idenfified in the 0411 Parksfund to ciover all related exwensels.,
SIGGESTED AC7111CA, ASI AADIOR ORT1110AS
I rnovel to approve OPIRDIs Local Government Grant Prograrn Agre,Min mMin nts, for the Hunter Park, Tennis, Courts
Rehabiilitation� Project, and the East Main Bicayc]e Purnv---fi-aL--IcIRa1-k=
REFERENCES & ATTACHMENTS
12.17.24, OFIRD Loca!,GiovMin, �rnment Grant Prograrn Agreement - Hunter Park Aftch1
2. 12.17.24, OFIRD Loca!,Giove�rnment Grant Prograrn Agreement - East Main Park Aftch,2
Pure 1 of I
A
,Page'76 of 341
Gregon Parks and Recreation Department
Local Government Grant Program Agreement
THIS AGREEMENT ("Agre,ernenit") is made and entered inito byand between the State of Gre,gon, acting by and
through its Oregon Parks sine Recreation Department,, hereinafter referred to, as "'ORRID"P'or the ""State"' and the
City of Ashland, hereinafter referred to, as the"GiranPP itee'.
OPRD Grant Nurniber: IL -050
Project'Titl[e: Huirate it Park, Tenins s Courts Rehabi[itation Project
�Project Type (purpose): Reh6bflitationi
1.
�PDescr roject iptii'on: Th e p roj 11 ect will complet,ely rebuild eight, tennis courts,, at Huniter Park ini Ashland,,
Oregon. 'The Project, is fOr described in Attachment A - Project Description and
Budg,et.
Grant PuMs I
Maxi�mu�m Riei�mburse�ment: $ '7201,000 (60.00%)
Grantee Matchi Participatio�w 4802,000, (40.00%)
Total Project Cost: $1 �200,0,10011
Grant Pay�mJents] Rernents: Grant, funids,arelawarde,d bythel State and paid onia reimbiluirs,ernenit bias,is,,,
a, ni d o ni lyfo r th el Proj ect d es cri� bed i ni th i s Ag �re,e rn e nit , 'a nid th e P roj ect, ID es c ri ptio ni a n d B lu�id g et i ni c I u d ed a s Attach rn e n t
A. To request relimburselmentl Grantee shall use ORRID"s onlinel grant maniagement system accessibile at
o prdg ra n ts. org., The requiest for reimbursement shiall include documentation of' all project, expenses plus
documenitationi conifirmJng project, invoices havel been paid. Grante,e may requelst reimbursernenitas, often as quarter]y
fo r costs a Gcru e,d to d ate.
Rscal `f*ehar-End Requiest f'Or R&i�m&u�rs,ernent: Grantee muist submita Progress�Xeport an* a Xe[rn.##,�iurs,emenit
Requiest to, OPRID for a1l Project, expens,es,,, ffany,, accrued lu�ip to Junie 310, of each,fiscal yelar. The Fiscal Year -End
Reirnbluirs,ement Requiest, must �be submittedtio OPRID byJuly 311.
Rei��mburs,ernent Terms: Based on the estimated Project Cost, of $1,200,000,and tbe Grante,e's Match pafticipation
rate of 40.00%, the rehi�mbursJe�ment rate wiIII beh 60.00%. Upon successfdl� completion of the Project, and receipt of
the finial reimburs,ernenit request,, the State will pay Grantee thel remaining Grant Funds balance, or,60.00% ofthe
total cost, of''the Project, whichever is, less.
Matchin�g Fund&: The Grante,e sha[I contribute matching,fuinds or thel equivalenit in labor,, materials,,, or services,,
which are showni as,eligible match in 'thel rules, policiels and guidelinies, for t1he Loc4l Gioviernment Grant Program.
Volunteer labor use,d as,a match, requires a, log with the nia,me of'voluniteler,dates violluinte,eredhours worked,, work,
locationi andthel rate use,dfor match, to, bel eligible.
Progress, Reports: Grantee shall submit Progress Reports with each, Reimbiursemenit Request or, ata minimum,, at
th�rehe-rnonth interva1s,, starting from t1he effbctiveldate of'the Agreement. Progress, Reports sha[l be submitted us,ing
OFIRDI's, online granit ma,niagement systernaccessiblelat oprdgrants.org.,
Agreernien't Pjeri�od: Thiel effectJve datel of''this Agreement is the date on which it is, f'uilly execuit,ed by both parties.
Unless otheirwise term inated or extended, the Project sha[l bel completed by Deceh�mbehr 311, 2026. If''the Project is
completed before the designated completion datel,, this Agreement shiall expi"re on the date 'final reimbiurs,emenit
payment is made by OPRDjtio Girante,e.
Rjetenti�on: OPRD shiall disburse uptio 90 percent of'the Grant Funds toGiranitee on a cost reimbluirs,ement �ba,sis
upon approval of'invoicels submitted to ORRID., OPRID will dis,burse the,final 10 peirceinit, of'the Grant, Funds upioni
,a pp rova I �by 0 P �R ID of' th e co rn p I eted P roj ect, th e F i n a I P r o g ress Re po rt a nd th e s u �b m iss i o n of fi vel to 'te ni d ig ita I
pictures of the completed project sitel.
Page'77of 341
�iiwlM
l , a I it,
PE 10 VP Ml 11 IIRIALwM VWM kmpll 1101 -NO il
ProjectSign: Wheln� project is cornplelted,, Granteel sha[l post an acknowledgement sign oftheir ow, n designl or onel
suipplied by the State,, in a conspicuous location at the project site,, consistent with the Girantele"s requirements,
acknowledging grant funding and the State's participation in the Project'.11
Agreernient Documents: Included as, part of this, Agre,ernentare:
Attachment A: Project Description and Budget
Attachment B: Standard Terms and Conditions
Attachment C: Inadveirtent Discovery �Plan
In thel event of a conflict between 'two or more ofthel docuiments ciornprising this Agreement,, the language in thel
docuiment, with, the highest precedencel shall control.,, The precedence ofeach ofthe documents is as fbilows,, listed
from highest precedence to, low elst preGe,dencel: this, Agreement without Attachments; Attachment B; Attachment A;
Attachment C.
Contact InfOrmation: A change in� the contact information f6reither party is effective uiplon providing notice to the
other party:
111 11111liq 111111111111111;1�
MMT
Riocky Holustion
Ashland Parks and Recreation
84,0 Pinecrest, Terrace
Ashland,, OR 97520
541 -55,2-2252
rocky houlsto�n@as�hll,a,�nid.o,r.lu,s
Brand6n Terry
Ashland Parks and Recreatior
84,0 Pinecrest, Terrace
Ashland,, OR 97520
541 -552-2,260
bra ndan. tarry@ashla nd. or. us
�Mark Cowan, Coordinatior
Gregon Parks & �Rec., Dept.
725 S, ui rn rn e r ST N E, STE C
Salem,, OR 97301
503-951
&igriaturehs: In witness thereof,, the parties heretio have cauise,d this Agreernent to bel propeirly executed by their
auithiori�zed representatives as ofthe last date hereinafteir, written.,,
By:
Signature
Printed Narne
Title
Date
Oregon Departmerit ofJustice (GD0,J) approved
for legal sufficiency for grants, exce,eding $1250,000:
By: Jeffrey B. Grant, AAG
0,DjOJI Signature or Authiorization�
W=M 052!177,111 MER
by a,ma,ilon October2024
�Da,tel
STATE, OF' OREGO11,
Acfing By and Through Its
OR-ELG011! PAeVZ-WWRSQ8,E64.�� DEK7.
By:
Stefanie Coons, Depuity Director of Administration�
By:
Michele Scalise,, Grants, Section Manager
By:
�Mark Cowan, Grant Program Coordinator
Pa,ge'78 of 341
jlllllqpllllqplllll pillilliq jl��;�
ORRD, Grant� Number: �LG24�-050
�Project T'litlie: Hu�nt�&r �Park, TennJs Courts Rehabilitation Profect
Gran�te�e Agenzy: City of'Ashland
�Project DescOption:
Thel projed wi[l complet,ely rebuild eight tennis courts at Hunteir, Park in Ashland, Ore,gon.
Rroject Budget
Demolition
$
615,0001
�Rlacing, grading, compacting, T"-6"' crushed aggregate
$
2410),0001
2, layers of 6 mil vapor barrier
$
16,000,
Installation of industry standard 4000, psi S," thick post tensioned concrete slab
$
23S,,S70,
Ground sleeves,, posts,,, nets, center anc,hoirs, & straps
$
91,,6810,
1LUtall,galvanized fencing,
----
$
S,0,000,
------
�Installation, of Plexipave 4 coatsystem�
$
33,7SO]
ITotal Rroject Cost,
1,200,000
Match ftom, Sponiso,�r
Ashland Parks and RecreationCIP, Bludget
$
480,000,
Total Mlatchft"om Spownsor
$1
4801000
Sumimary
Total Project'Cost
$
1,0200,0001
Total Match from Sponsor
$
48,010,00,
GrIant Funids, Requested
$1
72,0100
Page'79 of 341
FAINIMIll � 171, =_1 a 1FUM M V I ON MIF-MM, Dx=ei q r[
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Comphancel wft,h Law: Grantee shal]� comply with all federal,,stateand local laws, regulations,
executive orders and ordinances applicable to the Agreement ortio i mplementati ion of the Project,
I
including without limitation, OAR chapter'736, Division 6 (the Local Government Grant Program
administrative rules).
2. Comphancel wft,h Workers CoMpensafil'on Laws: All emplloyers,,, including,Grantee,, that ernploy
subject workers who provide services in the State� i Gregon shal]� comply with ORS.656.017and
I
provide the required Worker s Compensati ion coverage, unless such employers are exempt under
ORS 656.126. Employer"s liability insurance with coverage limits of not lessthan $500,,000 must be
included.
3. Comphancel wft,h Preva[fing Wage: Grante�e shallcomply with the prevailing wage rate
requirementS, setforth in ORS 279G.800 through 279G.870 and the administrative rules prornu�!�gate,
avis
I
thereunder ("Prevailing Wage Rate Law" or "PWIR"), or,, ifapplicable,, 4,0 U.S.G. 3141 et seq. (il"'D �1
Bacon Act").
4,. Amendments: This Agreement may be amended only by a wriften amendment to the Agreement,
executed by the parties.
6. Equ]pmelnt: Equipment purchased with LocalGovernment Grant Program funli**s must be used as
described in the Froject Agreementand Application thrioughlout the equipment's useful� life. The
1.11
Grantee will notify''the State priortio the disposal� of equipment and will coordinate with the State on
the -disposal to maximize, the equipment." s ongoing use forthe benefit of the LocalGovernment Gran
Program.
Op
Op ;OP
jr
IF 111o;
La nd a cq u i red us, i ng Loca I G ove �rn m e �n t G ra n t fu n d s s h a 11 be d ed i cated , by a n i nstr u me nt reco rd ed i �n
thecojunty records,, for recreatioinal use in perpetuity,, unless, OPRD orasuccesslor agencyconsents,
to rernoval ofthe dedication.
Page 80 of 341
8. Convers�ioin of Property: Granteelfurther warrants that, if the Grantee converts lands withinthe
Project boundary to a use other than as described in the grantapplicatilon or disposes of such land
.1
by sale or any other means ("Converted Land"),, the Grantee must provide replacement land
acceptable to OPRID within 24 months of the date ofthe conversion or disposal or, if the conversion
or disposal is, notdiscovered by OPRD unt[l a later datel,, within 24, rn�jontlhs after thediscovery oftlh�,;
conversion or disjltosal.
If replacem�ent landcannot �*e obtained within the 2.4, month period, the Grantee will provide paymelr6i
of the grant program"s proratedshare of the current fair market value ofthe Clonverteld Land tothe
State., The proratedshare is measured bythat percentage ofthe original� grant(plus any
amendments) as compared tothe original Froject cost(s). The replacement land muist be equal to
thecurrent,fair market, value of the Converted Land,,as determined byanappraisal. The recreation
uitifity of the rqftlacement land must also be equal tothat oftheConverted Land.
lfconversJon occuirs, through processes outside oftheGranteel's ciontrol sud1h as condem�natilon or
road replacem�ent or re�a�l���i��g��nm�en,t,,'t,�he�,Grantee� must payto the Statea prorated share of the
cons id eration paid to the Grantee by the entity that caused the conversion. The State"s prorated
share is measureld by the percentage of the original grant (plusany am�endments) as compareldto
the original Projectcost(s).
The warranties setforth in Section 6andthis Section'7 of this Agreement are in ad(s'Ailon to, and njot
in lieu otany other warranties, set forth in this Agreement or implied by law.
III
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JIM I El LOIN[ME.O., -114111MIM.La-W-1
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Page 81 of 341
knlowledge,,access to informatilon and opportunity to correct or prevent,the circumstances resulting in
such expenses, judgmentsfines or settlement la�mounts. The Grantee's contribution amount in any
instance is capped tothe same extent it would have belen capped under Oregon law if it had slole
liability in the proceelding.
oil
01 IS
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15. Term inafi�on: This Agreement m�ay betermi"nated �by mutual� consent of both parties, or �by elither
party upon a 3G-day notice in writing, delivered by cerfified mail or i"n person tothe other party's
contact, identified in'the Agreement. Ontermination of this, Agreement, al]� accountsand paymentswill
be processed accordingto the financial� arrangements set forth herein for Project costs incurreld prilor
to date of termination. Full crelditshall be allowed for reimbursable expenses and the non -cancellable
obligations, p�rloperly incurred up, to the effective date of the termination.
16. Goiver6ing Law: The laws, of the State of Oregon (with out'givi ng effect to its, conflicts, of law
principles) governall matters arising out of or relating to this Agreement,, including, wfthout limitation,
its validityj interpreltation,, construction, performance, and enforcement. Any party bringing a legal
action or proceleding againstany other party arising out of or relating to this AgreemelntshaUl bring
the lelgalaction or proceleding in the Circuit Court ofthe State of Oregionfor Marion Gounty. Each
party �hereby consents to the exclusive Jurisdiction of suchcourt, waives any objection to venue,,and
waives any claim�thatsuchforum is an inconvenient forum�. In no eventshalithis section be
Page 3 of 4
Page 82 of 341
.1
construe4 as a waiver bythe State of Oregilon of any,form of cletense or immunity,, whether sovereugil
immuin��i��,ty,,,giovern��ment,aI immunity, immuinit based� on'the eleventh amendment totheConstitution 0
y
th e !U n ited States, lo r oth e rWi se , from a �n y c I a i m o r from th e j u rj� sd i ct i o n of a n y co u �rt.,
1 T. Entire Agreement: This Agree�ment constitutes, the entire Agreeme�nt between the parties., No
waiver, consent', modification orchange of terms of this Agreement shall bind either party unless in
writing and signed by both parties. Such waiver,, consent, modification or change, i,f made, shall be
effective only in the specific instance and forthe specific purpose given., There are noj
understandings,, Agreements, oir representations,, oral or written, not specified herein regarding this
Agreement,. The Grantee,, by signature of its a uithorized representative on the Agire�em�ent,
acknowledge�s that the Grantee has read this, Agre�ement, understands it,, andagrees to be bound by
its terms and conclitions.,
11 A 81
19,. Counterparts: This agreement may be executed intwo or more counterparts (by facsimile or
otherwise),, each of whic.h is an original and all of which together are� de�emed lone agreement binding
on all parties, notwithstanding that all parties are not signatiories, tothe samecojunterpart.
2 1
.t,. Sevarabli]ity: If any term or provision ofthis agre�ement is declared by a court of competent
juirisdictionto be illegal� or in conflict with any lawthe valiclity of the remaining terms and provisions,
shall �nlot be affected, and the rights, and obligations of the parties shal]� be cionstrued and enforced as
fftlhis Agreementdid not, contain'the particuilarte�rm or �rojvision �held to be invalid.,
Standard Ternisand Conditions Review, ed �by ODOJ Jeffrey B., Grant, AAG, 912,7124 mc
Page 83 of 341
Airchaeojlogical� materialsarethe physical� remains, of the activities of people in the past., This ID
sftouild� b,e fbillowed should any arc, haeoilogical sites,, objects, or human remains be found.
Airchaeojlogical� materialsare prlotected� under Federal and State lawsand� their disturb,ance can
resuilt in criminal penalties. I
This document pertainsto the wojr�k oftlhe-Contractor,, incluiding any and all individuals,
.1
organizations, lor companies associated with the project.
Airchaeojlogical� material may bef'ound during any grojund-distuirbing activity. If encjouinte�red,, all
excavation and work in the area MUST STOP,,., Archaeological objects vary and can include
evidence or rem�nants, of historic-eraand� pre -contact activities by humans. Archaeological objects
Stone flakes7 arrolwheads, stone to'011s, boine or woloiden tools, baskets7 beads.
Historic building materialssuch as nafls,, g1ass, meta1such as cans,, barrel Hngs, farm
implem�ents,, cerami�cs, bott1es,, marb]els,, beads.
Layers of cll�isco1ured earth resuiltingfriom hearth fire
StrUlcturq] suc'i izs �ouyrid!Aflo'TS
• She1l ITW!i4dens (mojun� s)
• Hurnan ske1etal rern4ins and/or bone fragments which rn�ay b,e whole or fragmented.
#
"I . . . . . . IMLIWAIR =I Rill liiiinilill 11110
1. If it is, b,elieved the find may be hum�an remains,, stop, ALL work.
2. Secureand� priotectarea, lof inadvertent discovery with 30 meter/1 00 foot buffer,, then work
may ciontinuie outside lof this buffer with cauition.
3. Cover remains frojm� view and protect thern from damage or exposure,, restrict access, and
leave in place unfi]� directed otherwise. �Doi not take photographs. �Doli not spealk, to the
Page 84, of 341
IMI Project Manager
ISI Agency Official
Nil W A A
AN A
IN W I i jr Opp PIP
40 20 40 40 ;0*
40
C."O"'OlINIFIDENTIALITY
The Agency and employees shall make their bestefforts, in accordance with federal and state law,
to ensure that its, personn&I and contractors kelep the discovery cionfideintial. The media, or any
third -party member or members, of the public are not to be ciontacted or have infbrmation regarding
the disciolvery, and any public or media, inquiry is to be reported to the Agency. Priortloany releas
the responsible agiencies, and'Tribels shall concur m the amount of information, if any,, to be
released to the public.
To protectfragfle.,, vulnerable, or threatened skes.7 the Nati'dna/Histofic Preservation Act, as
amended (Section 304 [16U.S.C. 470s 3]), and Oregon State,16w (ORS 192.501'(11)), establishe,
that the location of'archaeo/ogical sites both on land and'underw, alter shall'be confideintW
7 1
Page 85 of 341
0�r
........ .
Augu,st 2,3, 2024,
ME, Mark Colwan
Oregon Parksand, Recreation Department
725'Sulnuner St NE STE C
Salem,, OR 973,01
OPRD Ashland Hunter Park'Tennis Courts Rehabilitation Pro- ect
j
restoire the! ei,ghtexisting, temi.is,cou,rts siatateld in Hunter Park
1699, Hornes Ave,, Ashland, JacksoinCounty
Dear Mark Colwan:
Rle,crie i",vt`io"
S
J,
Thank you, f6r submitting infonna-tion fbir -the projec-t ref�renced above. According to, our records, there! are! no
identifiedarchaeological objects or, si-tes ('Oregoi�n Revised Sta-tule [ORS] 358.9,05), and no Native American
c,airn burial human rema-ins, sacred objec-ts, and objects of cultural patrii loiny
11 1 1 , (ORS 97.740-760) in or
adjacent to, the! project area. Based on the! infbirma-tioin prolvided, Oregon SHPO does not havean concems
Y
with the! project proceeding as planned.
Under ORS 358.920 and ORS 97.745,1 archaeological sites, objectsand h-Lunain remains are prote,eteld on bl�o-th
state public and private lands in Oregoi�n. Please know that if ailyarchaeological artifacts are fou'lidduring
construction all aetivity in thearea. should ceaseand our office should becontacteld. We also advise! having an
Inadvertent Discovery Plan ('IDP')' "in place during construction. A template! is available on our websitle
(htt WN, NV 011" 701, 90v/ im.ci L/ p), La 0� e, i r e . q. Tt r e Nv 7 1 e), r, e., ss o., tu, i - ir 1 c :X, The IDPexplains what todo in the
I 11-S I N IN11V - 0- N L", I r —1
event o1fadiscoveryand providesexam.l.-iles of archaeological materials. Using this forni can reduce conffision,
risk,, and liability.
If the! project hasa felderal nexus (1ands, funding, permi-tting, or oversight) coordinate with the lead federa-1
agency,to ensure coinipliance with Section 106 of the National Historic Preservation Ac�t.
If you, have! not alrea-dy,done so, be sure! toconsult with all appropriate! Native! American tribes regarding the!
proposed project. Additionalconsulta-tioin regarding this case! must be sent through Go Digital. in oirder to
help us, track -the projec-t accuralelyl reference'the SHPO case num.ber, above! inallcoirrespondence.
Please contact our office if you haveany ques'tioins, comnents, or need additional assistanc�e.
Sincerely,
�J
Koren Tippett
Special Projec-t Archa.eologis-t, OPRD/SHP0 Liasion
('971) 3,04-4737
Koren. Tippett@oprdoregon.gov
- dridge C . ty of Ashland
Cle Leshe El g :1 1
Pagel j86 of 341
lip
Requesit for Reimbursement Guide,
All Progres,s Report's and Reimbursement Requests must ble, submitted uslinIgOPRD's online grant lapplication
11 +
and management system., An laccolunt, with ORRQg�rants.org, is r,equir,ed� foraccess.
For &talte,d� instruction on how to submit, Progress Report's land� Reimbursement Requiests, see the Grant,
Reporting and R,ei'mburs,e,ment,instructi',ons at:
> qpr,d�gr,ants.,org
> Grant Programs
> Local Government
> Ma na I
gement,& Replort'ng Requivrement's,
> Grant Reporting anid,Rjeimbursement, Instructillo,
PIS
Me
IOJ 10 $1 All
ffff
UMP 1111 11111111 111 ..........
Min
71 Project Pictures — Please plian to submit,5-10, dlgltial� pictures, of the complleted� project site, and speclific
pro . j ect e le me, nIt s,, fo �r t hI e p roi ect fi Ile,. �D I g 11 ta I p I ct lu re s c a n b e a tt a c hI e d �t o a nIy P rog �re ss �R e p o rt o �r Req lu est fo r,
Reimbursement., For Planning Projects, riather, than plictures, please submit a,digltial� copy, ofthe finial�
Pianning Document,.
71 As- B, u i It M a p — I f t �hi e, co m �p lete,d� �p roject I s d� 11 ffe re n t fro rn, t h e lo �r I g 11 nI a I S I �t e �P 1 a n s u �b, m I �tt e d w 1 t hi t hi e
appillication,, please submit an.A,s—,Bui1t Map the shows the actuiial� layout of the complete,d� project.,
71 AcknIowled 11 1
gement Sign - Is thereany type of signa,ge on s te, lacknowledg*ng,0PRD gr'lant suipport for the
pro . ject? If not, we wi H send you one. (An acknowledgement sign i's not n ecessa ry for Pla �nin ii ng projects.)
Ma r k Co wa n
GraInt ProgramI Coordinator,
g
airk.co ini o rd.,o r�
'M R ....... ........
...................................
�5 03 - 9 5 1 -'l �3 17
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Page 87of 341
Gregon Parks and Recreation Department
Local Government Grant Program Agreement
THIS AGREEMENT ("Agreernent") is made and entered into byand between the StateofOregon, acting by and
through it's Oregon Parks,, and Recreation Department,, hereinafter referred to, as 66 ORRID" or the ""State"' and the
PP
City of Ashland, hereinafter referred to, as the"Girantee'.
OPRI)i Grant Nurniber: �LG241-02,115
Project "I"i'i Ashland Ricycle Purnp Track, �Park,
Project Type (purpose): Devellopm,en't
�Project Descripti�on: 'The project will consitrucitti purnp traekisla, cN14renis gkills, zonel, resitirooms, an,
install picnic tablelsi benchels, shade structures, bicycle racks, lighting, permeable
surfaces, wayfinding signagel, and xeriscapel landsicapingat Ashland Bicycle Puimp
Track Park in� Asihlandi Oregon. The Project, is furt1her described in Aftadhment A,
Project, Description� and Budget.,
Grant Funds I
Maxi�rnurn Riei�rnbursernent: $1 �0001,000 (42.85%)
Grantee Matich Participation: 11:3332,82,81, (57. 15%)
Total Project Cost: $2�3331,8281
Grant PayrnJents] Riei�rnbursements: Grant funds, arelawarde,d bythel State and paid ona reimbilursiernent basiisi,,
a, n d o n lyfo r th el Proj ect d es cri� bed i n th i s Ag �re�e rn e nit, a nd th e P roj ect, ID esic ri ptio n a n d B lud g et i n c I u d ed a s Aftadh m e n t
A. To requiesit relimbuirselmentil, Grantee shall use ORRID"s onlinel grant management system accessibile at
o prdig ra n ts. org., The request for reimbursement shiall include documentation of all project, expenses plus
docurnentation� confirrining project, invoices, havel been� paid. Grantiae may requelst reimbursernentas, often as quarterly
f*7 Gwsfs,qccrue,4�
Rscal "fiehar-End Requiest for R&irnbursement: Grantee musit submita Progres,siiiiiiiiiiIff,,eport an* a Keim.4iursiement
Request to, OPRID for a1l Project, expelnsiesi,, ifany,, a,ccruied up to Junie 310, of eachfiscal year., The Fiscal Year -End
Reirnbursiement Request, must �be submittedtio OPRID byJuly 311.
Rei�rnbursement Terms: Based on the estimated Project, Cost of $2,3331,821118,and the Girante,e's Match participation
rate of 57.15%, the r6mbursemenit rate wiII beh 42.85%. Upon succelssful� completion of the Project, and recelipt of
the final reimbursement requesti the State will pay Granteelthe remaining Grant Funds balance, or 42.85% ofthel
total cost, of the Project, whidhever is, less,.,
Matching �Funds: The Grantiae sha[I contribute matchingfunds or the equivalent in labori materJalsi or siervicesi,,
which arel shown asieligible match in 'thel ruiles, policiels and guidelines, for the Loc4l Gioviernment Grant Program.
Violunte,er, labor used as a, match �requirels a, log with, the name of volunteer, dates, viol unte,ered , hours worked, work,
locationandthel rate used for match,, to be eligiblel.
Progress, Riepo,ri-i Grantee siftall submit Progress, Replorts with each, Reimbursiement Request or, at, a, minimurn, at
three-month intiervals,, starting from the eff6citiveldiate of t1he Agreement., Progress Reports, sha[l bel submitted usii"ng
OFIRD If s, online grant management, systemaccessibilel at oprdigirants.org.
Agreemien't Pie6od: Thiel effecitive date ofthis Agreement is the date on which it is fuilly execuited by both parties.
Unlesis otheriwisie term inated or extended, the Project shall bel completed by, Deceh�rnbehr 311, 2026. lifthe Project is
completed before the des,ignated completion date,, this Aigre,ement siftall expire on� the date fin,dl reimbursiement
payment is made by OPRIDtioGirantee.
Retenti�on: OPRD shiall disburse up to 90 percent of the Grant �Fuinds toGirantee on a cost reimbursiement bas,is,
upon approval� of invoices suibmitted to OFIRD., OPRID will disiburse thelfinal� '10 percent ofthe Grant Funds, upon
approvdi �by ORRID of the completed Project, the Final Progress Reportand the submission of fivel to 'ten diglital
pictures of the completed project site.,
Page 88 of 341
it, 1. 1 1 14F 0, 4" 11 11 , , , - Am 11
lllf�jlllhil& 10 4M
Ij a r0M�tjMj0,'Ml:AAl "I'll", �O ZMAR] Milo
Project,Sign�: Wheln� project is, cornpleted,, Granteel sha[l post an acknowledgement sign oftheir owndesignl oronel
suipplied by the State,, in a conspicuous location at the project site,, consistent with the Girantele"s requirements,
acknowledging grant funding and the State 1), s participation in the Project.,
Agreernien't Docurnents,:� Included as, part, of this, Agre,ernentare:
Attachment A: Project Description and Buidget
Attachment B: Standard Terms and Conditions
Attachment C: Inadveirtent Discovery �Plan
In thel event of a conflict between 'two or more ofthel docuiments ciornprising this Agreement,, the language in thel
docuiment, with, the highest precedencel shall control.,, The precedence ofeach ofthe documents is as fbilows,, listed
from highest precedence to, low elst preGe,dencel: this, Agreement without Attachments; Attachment B; Attachment' A;
Attachment C.
Conta& lnf'Grrnafio,�w A change in� the contact, information f6reither party, is effective uiplon� providing notice to the
other party:
111 11111liq 111111111111111;1�
MMT
Riocky Houston
Ashland Parks and Recreation
84,0 Pinecrest, Terr
Ashland,, OR 97520
541 -552-2251
rocky h�oulsto�n@as�hll,a,�nid.o,r.lu,s
Brand6n Terry
Ashland Parks and Recreatior
84,0 Pinecrest, Terr
Ashland,, OR 97520
541 �-552-2,25,9
bra ndon. terry@ashla nd. or. us
�Mark Cowan, Coordinatior
Gregon Parks & �Rec., Dept.
725 S, ui rn rn e r ST N E, STE C
Salem,, OR 97301
503-951 - 13 17
, no- �, �: � �j, k'* -,, �i I 1 0() 7- -&0" -* j
Signatures: In witness thereof,, the parties heretio have cauise,d this Agre�ernent to bel propeirly executed by their
auithiori�zed representatives as ofthe last, date hereinafteir, written.,,
M;TAM44
�By:��
Signature
Printed Narne
Title
Date
Oregon Departmehn't ofJusUce (GD0,J) approved
for legal sufficiency for grants, exce,eding $1250,000:
By: Jeffrey B,. Grant, AAG
0,DjOJI Signature or Authiorization�
W=M 052!177,111 MER
by e,ma,ilon October, 111 024
�Da,tel
,STATE OF' OREGO11,
Aefing �By and Through fts
01?-'IEGOV--r�. �711011 DERT.,
Matt Rip��,,�eel,, Deputy Dir. of Reld & Comm.Services
By:
Michele Scalise, Girants, Section Manager
lWP -
-00y:
Mark Cowan, Grant Rro�grarn Coordinator
Page 89 of 341
rl;Z5 - " 11 - - I A 111111, 1 1111111111 1 11111111 q 1111111 111111 pq 1111 11111l 111111111 l� iiiiiii��iiiiiiii III
L RL [ il
IL 1� I vM-11,11, l I - X - . III
OPIRD, Grant Nurnb-er: LIC602*24-02,15
�Project Tlitlie: Ashland Ricycle Pump Track, �Park,
Grantee Agency: Gity ofAs,ftland
�Project Description:
Thel project, wil! construct tw, o puimp tracks, a chi1dren"s, skil1s, zonel, restro,orns, and instati picnic tables, benches,
shade stiructures,,, bicycie racks, lighting, permeable surfaces, wayfinding signaigelT and xeriscape 1andscaping at
Ashland Bicycle Purnp Track Park, [n Ashiand, Ore,gon.
Project Budget
Land Acquisition
1,00,06,368
Excavation and Earthwork,Allowance
200,000,
La n d s ca p i ng
50#000
Fencing, Glates,
2,c),),,2,SO
Bike Racks, Furnishings, Signalge Allowance
1,1)2,SO
Sidewalks, Patios, Walkways, Purnp Track, Bike Skills Course
695,960,
Restroorn
225,000,
Bollard Lights
16,000
Parking,Areas, and Driveways
To,tal �Project Cost
100,000,
2,3133,828
Ashland Parks, and Recreation Commission 2023-25 $, 327,460,
Land Acquisition (Ashliand Parks and R,ec,.,Comlm. Capital IrnprovementProgram 2023-2,S) 1,006,368
To,tal Match fro,m, Sponso,r 1,13331, 828
$ 1
Surnmiary
Total Project Cost 2,333,828
Total Match frorn Sponsor 1,03,33),828
Grant Funds Requested 1,100010"00
Page 90 of 341
FAINIMIll � 171, =_1 a 1FUM M V I ON MIF-MM, Dx=ei q r[
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Comphancel wft,h Law: Grantee shal]� comply with all federal,,stateand local laws, regulations,
executive orders and ordinances applicable to the Agreement ortio i mplementati ion of the Project,
I
including without limitation, OAR chapter'736, Division 6 (the Local Government Grant Program
administrative rules).
2. Comphancel wft,h Workers CoMpensafil'on Laws: All emplloyers,,, including,Grantee,, that ernploy
subject workers who provide services in the State� i Gregon shal]� comply with ORS.656.017and
I
provide the required Worker s Compensati ion coverage, unless such employers are exempt under
ORS 656.126. Employer"s liability insurance with coverage limits of not lessthan $500,,000 must be
included.
3. Comphancel wft,h Preva[fing Wage: Grante�e shallcomply with the prevailing wage rate
requirementS, setforth in ORS 279G.800 through 279G.870 and the administrative rules prornu�!�gate,
avis
I
thereunder ("Prevailing Wage Rate Law" or "PWIR"), or,, ifapplicable,, 4,0 U.S.G. 3141 et seq. (il"'D �1
Bacon Act").
4,. Amendments: This Agreement may be amended only by a wriften amendment to the Agreement,
executed by the parties.
6. Equ]pmelnt: Equipment purchased with LocalGovernment Grant Program funli**s must be used as
described in the Froject Agreementand Application thrioughlout the equipment's useful� life. The
1.11
Grantee will notify''the State priortio the disposal� of equipment and will coordinate with the State on
the -disposal to maximize, the equipment." s ongoing use forthe benefit of the LocalGovernment Gran
Program.
Op
Op ;OP
jr
IF 111o;
La nd a cq u i red us, i ng Loca I G ove �rn m e �n t G ra n t fu n d s s h a 11 be d ed i cated , by a n i nstr u me nt reco rd ed i �n
thecojunty records,, for recreatioinal use in perpetuity,, unless, OPRD orasuccesslor agencyconsents,
to rernoval ofthe dedication.
Page 91 of 341
8. Convers�ioin of Property: Granteelfurther warrants that, if the Grantee converts lands withinthe
Project boundary to a use other than as described in the grantapplicatilon or disposes of such land
.1
by sale or any other means ("Converted Land"),, the Grantee must provide replacement land
acceptable to OPRID within 24 months of the date ofthe conversion or disposal or, if the conversion
or disposal is, notdiscovered by OPRD unt[l a later datel,, within 24, rn�jontlhs after thediscovery oftlh�,;
conversion or disjltosal.
If replacem�ent landcannot �*e obtained within the 2.4, month period, the Grantee will provide paymelr6i
of the grant program"s proratedshare of the current fair market value ofthe Clonverteld Land tothe
State., The proratedshare is measured bythat percentage ofthe original� grant(plus any
amendments) as compared tothe original Froject cost(s). The replacement land muist be equal to
thecurrent,fair market, value of the Converted Land,,as determined byanappraisal. The recreation
uitifity of the rqftlacement land must also be equal tothat oftheConverted Land.
lfconversJon occuirs, through processes outside oftheGranteel's ciontrol sud1h as condem�natilon or
road replacem�ent or re�a�l���i��g��nm�en,t,,'t,�he�,Grantee� must payto the Statea prorated share of the
cons id eration paid to the Grantee by the entity that caused the conversion. The State"s prorated
share is measureld by the percentage of the original grant (plusany am�endments) as compareldto
the original Projectcost(s).
The warranties setforth in Section 6andthis Section'7 of this Agreement are in ad(s'Ailon to, and njot
in lieu otany other warranties, set forth in this Agreement or implied by law.
III
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Page 92 of 341
knlowledge,,access to informatilon and opportunity to correct or prevent,the circumstances resulting in
such expenses, judgmentsfines or settlement la�mounts. The Grantee's contribution amount in any
instance is capped tothe same extent it would have belen capped under Oregon law if it had slole
liability in the proceelding.
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15. Term inafi�on: This Agreement m�ay betermi"nated �by mutual� consent of both parties, or �by elither
party upon a 3G-day notice in writing, delivered by cerfified mail or i"n person tothe other party's
contact, identified in'the Agreement. Ontermination of this, Agreement, al]� accountsand paymentswill
be processed accordingto the financial� arrangements set forth herein for Project costs incurreld prilor
to date of termination. Full crelditshall be allowed for reimbursable expenses and the non -cancellable
obligations, p�rloperly incurred up, to the effective date of the termination.
16. Goiver6ing Law: The laws, of the State of Oregon (with out'givi ng effect to its, conflicts, of law
principles) governall matters arising out of or relating to this Agreement,, including, wfthout limitation,
its validityj interpreltation,, construction, performance, and enforcement. Any party bringing a legal
action or proceleding againstany other party arising out of or relating to this AgreemelntshaUl bring
the lelgalaction or proceleding in the Circuit Court ofthe State of Oregionfor Marion Gounty. Each
party �hereby consents to the exclusive Jurisdiction of suchcourt, waives any objection to venue,,and
waives any claim�thatsuchforum is an inconvenient forum�. In no eventshalithis section be
Page 3 of 4
Page 93 of 341
.1
construe4 as a waiver bythe State of Oregilon of any,form of cletense or immunity,, whether sovereugil
immuin��i��,ty,,,giovern��ment,aI immunity, immuinit based� on'the eleventh amendment totheConstitution 0
y
th e !U n ited States, lo r oth e rWi se , from a �n y c I a i m o r from th e j u rj� sd i ct i o n of a n y co u �rt.,
1 T. Entire Agreement: This Agree�ment constitutes, the entire Agreeme�nt between the parties., No
waiver, consent', modification orchange of terms of this Agreement shall bind either party unless in
writing and signed by both parties. Such waiver,, consent, modification or change, i,f made, shall be
effective only in the specific instance and forthe specific purpose given., There are noj
understandings,, Agreements, oir representations,, oral or written, not specified herein regarding this
Agreement,. The Grantee,, by signature of its a uithorized representative on the Agire�em�ent,
acknowledge�s that the Grantee has read this, Agre�ement, understands it,, andagrees to be bound by
its terms and conclitions.,
11 A 81
19,. Counterparts: This agreement may be executed intwo or more counterparts (by facsimile or
otherwise),, each of whic.h is an original and all of which together are� de�emed lone agreement binding
on all parties, notwithstanding that all parties are not signatiories, tothe samecojunterpart.
2 1
.t,. Sevarabli]ity: If any term or provision ofthis agre�ement is declared by a court of competent
juirisdictionto be illegal� or in conflict with any lawthe valiclity of the remaining terms and provisions,
shall �nlot be affected, and the rights, and obligations of the parties shal]� be cionstrued and enforced as
fftlhis Agreementdid not, contain'the particuilarte�rm or �rojvision �held to be invalid.,
Standard Ternisand Conditions Review, ed �by ODOJ Jeffrey B., Grant, AAG, 912,7124 mc
Page 94, of 341
Airchaeojlogical� materialsarethe physical� remains, of the activities of people in the past., This ID
sftouild� b,e fbillowed should any arc, haeoilogical sites,, objects, or human remains be found.
Airchaeojlogical� materialsare prlotected� under Federal and State lawsand� their disturb,ance can
resuilt in criminal penalties. I
This document pertainsto the wojr�k oftlhe-Contractor,, incluiding any and all individuals,
.1
organizations, lor companies associated with the project.
Airchaeojlogical� material may bef'ound during any grojund-distuirbing activity. If encjouinte�red,, all
excavation and work in the area MUST STOP,,., Archaeological objects vary and can include
evidence or rem�nants, of historic-eraand� pre -contact activities by humans. Archaeological objects
Stone flakes7 arrolwheads, stone to'011s, boine or woloiden tools, baskets7 beads.
Historic building materialssuch as nafls,, g1ass, meta1such as cans,, barrel Hngs, farm
implem�ents,, cerami�cs, bott1es,, marb]els,, beads.
Layers of cll�isco1ured earth resuiltingfriom hearth fire
StrUlcturq] suc'i izs �ouyrid!Aflo'TS
• She1l ITW!i4dens (mojun� s)
• Hurnan ske1etal rern4ins and/or bone fragments which rn�ay b,e whole or fragmented.
#
"I . . . . . . IMLIWAIR =I Rill liiiinilill 11110
1. If it is, b,elieved the find may be hum�an remains,, stop, ALL work.
2. Secureand� priotectarea, lof inadvertent discovery with 30 meter/1 00 foot buffer,, then work
may ciontinuie outside lof this buffer with cauition.
3. Cover remains frojm� view and protect thern from damage or exposure,, restrict access, and
leave in place unfi]� directed otherwise. �Doi not take photographs. �Doli not spealk, to the
Page 95 of 341
IMI Project Manager
ISI Agency Official
Nil W A A
AN A
IN W I i jr Opp PIP
40 20 40 40 ;0*
40
C."O"'OlINIFIDENTIALITY
The Agency and employees shall make their bestefforts, in accordance with federal and state law,
to ensure that its, personn&I and contractors kelep the discovery cionfideintial. The media, or any
third -party member or members, of the public are not to be ciontacted or have infbrmation regarding
the disciolvery, and any public or media, inquiry is to be reported to the Agency. Priortloany releas
the responsible agiencies, and'Tribels shall concur m the amount of information, if any,, to be
released to the public.
To protectfragfle.,, vulnerable, or threatened skes.7 the Nati'dna/Histofic Preservation Act, as
amended (Section 304 [16U.S.C. 470s 3]), and Oregon State,16w (ORS 192.501'(11)), establishe,
that the location of'archaeo/ogical sites both on land and'underw, alter shall'be confideintW
7 1
Page 916 of 341
0�r
........ .
Augu,st 2,6, 2024,
ME, Mark Colwan.
Oregon Parksand, Recreation Department
725'Sulnuner St NE STE C
Salem,, OR 973,01
OPRD Ashland East Main Street Park Regional 111un.1) 'Track
park- iniprovements
22,28/229,0 East Main Street,, Ashland', JacksonCou'lity
Dear Mark Colwan:
Rle,crie i",vt`io"
S
J,
te"
Thank you, f6r submitting infonna-tion fbir -the projec-t ref�renced above. According to, our records, there! are! no
identifiedarchaeological objects or, si-tes ('Oregoi�n Revised Sta-tule [ORS] 358.9,05), ailid no Native American
c,airn burial human. rema-ins, sacred objec-ts, and objects of cultural patrii loiny
11 1 1 , (ORS 97.740-760) in or
adjacent to, the! project area. Based on the! infbirma-tioin prolvided, Oregon SHPO does not havean coincems
Y
with the! project proceeding as plamield.
Under ORS 358.920 and ORS 97.745,1 archaeological sites, objectsand h-Lunain remains are prote,eteld on bl�o-th
state public and private lands in Oregoi�n. Please know that if ailyarchaeological artifacts are fou'lidduring
construction all aetivity in thearea. should ceaseand our office should becontacteld. We also advise! having an.
Inadvertent Discovery Plan ('IDP')' "in place during construction. A template! is available on our websitle
(htt WN, NV 011" 701, Jcnr/ im.ci L/ p), La 0� e, i r e . q. Tt r e Nv, e), r, e., ss o., tu, i - ir 1 c :X, The IDPexplains what todo in the
I 11-S I N IN11V - 0- N L", I r —1
event o1fadiscoveryand providesexam.l.-iles of archaeological materials. Using this forni can reduce conffision,
risk,, and liability.
If the! project hasa felderal nexus (1ands, funding, permi-tting, or oversight) coordinate with the lead federa-1
agency,to ensure coinipliance with Section 106 of the National Historic Preservation Ac�t.
If you, have! not alrea-dy,done so, be sure! toconsult with all appropriate! Native! American tribes regarding the!
proposed project. Additionalconsulta-tioin regarding this case! must be sent through Go Digital. in oirder to
help us, track -the projec-t accuralelyl reference'the SHPO case num.ber, above! inallcoirrespondence.
Please contact our office if you haveany ques'tioins, comnents, or need additional assistanc�e.
Sincerely,
�J
Koren Tippett
Special Projec-t Archa.eologis-t, OPRD/SHP0 Liasion
('971) 3,04-4737
Koren. Tippett@oprdoregon.gov
- dridge C . ty of Ashland
Cle Leshe El g :1 1
Pagel 97 of 341
lip
Requesit for Reimbursement Guide,
All Prog,res,s Report's and Reimbursement Requests must ble, submitted uslinIgOPRD's online grant lappIlication
11 +
and management system., An laccolunt, mith ORRQg�rants.org, is r,equiir,ed� foraccess.
For &talile,d� instruction on how to submit, Progress Report's land� Reimbursement Requiests, see the Grant,
Rjeportiqg and R,ei'mburs,e,ment,instructi',ons at:
> qpr,d�gr,ants.,org
> Grant Programs
> Local Government
> Ma na I
gement,& Replort'ng Requivrements
> Grant Reporting anid,Rjeimbursement, Instructillo,
PIS
Me
I A
a
IOJ 10 $1 All
ffff
UMP 1111 11111111 111 ..........
Min
71 Project Pictures — Please plian to suibmit 5-10 dligital pictures of the completed project site and speclific
p roj e ct e I e mI e init s,, fo r t hi e �p ro t fi I . �D I g 11 ta I p I ct ui re,s ca nI b e a tta c hed to a in, y �P rog re s s, Re �p o rt lo �r Req lu e, st flo �r
.jec, ii e
Reimbursement. For Planning, Projects, riatherthian plictures, please submit a dligital copy of the, final
Vlanni'ng Document,.
71 As -Built Map — If the completed project is d lifferent f �rom the orliglinal Site Pla in, slubmitted with the
appi1ication please suibmitanAs-Bui/t Miap that shows the actual layout of the complleted� pro j ect.,
71 Acknow,ledgement Sign - Is there any type of signage, on s lite, a cknowledgll ng ORRD grant supiport for the
p roi e ct"? 1 f n ot',, we, w i I I se n d� yo lu o nI le. (A in la c k n o w I e d ge �mi e nIt, s �i�i g n i's in lot n eces s a ry fo r �P I a nI in in g p roji e cts
Ma r k Co wa n
GraInt ProgramI Coordinator,
g
airk.co ini o rd.,o r�
'M R ....... ........
...................................
503-951-1317
ww,.o,re
SIZ gon,.go,vZ'opird
Ittpl W
Page 98 of 341
C ncil s ne ect.'m
o u Bu *1 s,s,M ing
,SUMMARY
This is an� overview of the City's implementation of'Se,eClickFix: a, com m u n ity,-d ri vein platforrnfor relporting and
tracking non -emergency is,sues, enhancing communication �betw, e�en residents and local government.
POLICIEMS2 PLANS & GOALSSUPPORTED
Se,eClick,Fix supports, our policies and goals �by fosterJng excellence in jgiovern�anceand cJty serv,ices through
streamlined issue reporting and resiolution. It, demonstratels res,pecat-for our community by, providing an accelssible,,
transparent platform that, empowers cJtizens toengagel with their local government. By einsuring equity ofaccess
and prioritizinga customer servicefo?,cus,,, SeeClick,Fix strengthens our commitment, to delivering relsponsive,,
supplortive sewices that, rnelet-thie needs ofall residents.
Se,eClick,Fix is a digit,61 platform delsignedtio improve communication between� relsidents, and local governments
by allowing userstio report non-emergencay issues, in their communities,., It prov,idesa user-frJendly inteirface for
citizens, to submit and track, cioncernz,,, su&h as potholes, graffiti,, broken streletlights,,, or other maintenance needs,
whilelenabling governments to, managieland addressthiese issues, efficiently.
FISCAL IMPACTS bsit]
No additional cost., This, program was purchased with our CivicRus we
01
MKOJOU9 ailU9121j-
Informational only,
REFERENCES & ATTACHMENTS
0 150 mA-
Pure 1 of I
'Page 99 of 341
C ncil Si ne I ect."'
o u Bu *1 s,s,M ing
,SUMMARY
The annual financialaudit is near�ing completionforfiscal year ending June 30,, 2024.,
The Audit Committee and the C,ity s external auditors,, �Moss Adarns shall present thel findings of the audit, and the
Annual C,omprehensivie Financial Report (AC,FR) to, City, Council.
POLICTES., PLANS & GOALS,SUPPORTED
A,dmi�nist'rativ,e/Gio,veirnance gioal:
"Toensilure ongoing fiscal abilityto provide desiredand require,d serv,icesatanacceptable level.7
I
............... ...............
The audit, for fisic4l year ending June 30, 2024, forthel City, of Asihiland has beein completed and presented 'tio t1he
Au,4it Cjornmifte,e on Dje�ce1m4!er'1.Ai,, 24.24.,The Annual C!omprehensivel Financial Report, is going through, itsifinal
technical relview by t1he auditors, and is expecated to, bel completedand �put fort1h to Councilduring the re,gular,
bilus,iness meeting on De,celmber'l 7,, 2024.The City expecats, an unimodified opinionfrom a, clean audit.
Management will present an ioverv,ieiw of thel financial statelmentsand review sign ificanteventsi. Mos,s Adams, wi[l
I
providea summary of the audit and their opinions on� the C,ity" sfinanci,61 statements and intiernal controls. It will
include t1heir sicop,e iof'work,, tbeir audit comments, and disicIosures required by state re,gulations., The Audit
Committee in turn will present their repiort-tio CouncJ1,61ong withithijeir relcommiendations, on any management
findings, shiouldthere be any'.
*ncethel au;iit is final, wel will close fiscal year Z*24,w�i roll balances, forw ariii, whicb will also, upliate our
inteiractive portal with Qpen Giov. While t1his presentation is, jgiivien� byt1he auditors, and t1he AuditComrnittee,, Staff
will �be available for any, questions by CouncJl. A, special thank, yiou to Diana Mason,, Finance Manager, and
Mranda lwamotoi Accounting Manaiger,andthelir tearns, throughiout t1he year whio have put in a tremendous eff6rt
toensurethel accounting/aludit vrioces,s was, thoriough and well-su#ported. M
FISCAL IMPACTS
SUGGESTED ACTIONS,, MOTIONS,, ANWOR OPTIONS
While it does not, require a, vote of Council,,a presentlation� of the reportand its, findings is used 'tio finaliz
t1he AC,FRand subimit it to, the State Audit Division and various agendies. No, motion is necessary. I
REFERENCES & ATTACHMENTS,
1. DRAFT AC,FR Financial Statements
Pure 1 of I
A
Page, 10 0 of 34 1
F`O�R T'�HE
JU�N�E 3012jO24�
I mom OW
:RA mm
D,
I ME mi
Annual Comprehensive Financial Reparl/1111,
For the ftcjal' yeasor ended June 30, 2024
pi
I N TRO D UIC,TO RY S ECT 10 NI
Page #
Letter of Transmittal
2,
Certificate of Achievementfor Excellence in Financial Reporting
7
City Officials
8
Organization, Chart
9
Map of,Cfty of Ashland
10
IFUNANUAL SECTION
Reportof IndependentAluditors 12,
Management's Discussion and Analysis (required supplementary inforr�nation) 16
BASIC IFINMUAL STATEMENTS
Govertittett, — 4/41 e Fit;zitiRl St,?tett e'sti.
Statementof Net Position, 30
Stat,,eme,nt,,o�f,Act,,iv,i�tie,s 32,
Fund Financial Statements:
Balance Sheet —Govern m enta I Funds 33
Reconciliation of Balance Sheetof Governmental Funds, to the Statement of Net
Position, 34
Statementof Revenues, Expenditures and Changles in Fund Balances — Governmental
Funds 35,
Reconciliation of Statemen't of Revenues, Expenditures andChanges in Fund Balances, of
Governmental Funds, to Statement of Activities, 36
Statementof Net Position, — Proprietary Flunds 37
Statementof Revenues, Expenses and Changes in, Net Position — Proprietary Funds 38
StatementofCash Flow�s, — Pro rietary Funds, 39
p
Notes to the Basic Financial Statements, 40
REQUIRED SUPPLEMENTMY INIFORMIATION
Schedule of Changes in Other Post. -Employment Benefits,,, Liability and
Related Ratios, — Medical Benefits 73
Schedule of the Proportionate Share of Nlet',OPEB (Asset) and Schedule of Contributions 74
Schedule of the Proportionate Share of Nlet',Pension� Liability and Schedule of 75,
Contribution�s
Schedule of Revenues, Expenditures and Changes in Flund Balance — Budget andActual — 76
General Fund
Schedule of Revenues, Expenditures and Changes in Flund Balance — Budget andActual — 77
St re et F u n d
Notes to Required Supplementary Information 78
SUPPLEMENTARY lflfORMATIQN�
Combining Balance, Sheet — All Non. -Major Funds 80
Combining Statement of Revenues, Expenditures an�d Changes in Fund Balances — All Non.- 81,
Major Funds,
Pagel 103 of 34 1
SUPPLEMENTARY lflfORMATIQN� - Contfnu�ed
Schedule of Revenues, Expenditures and Changes in Fund Balance — Budget andActual
SDC StreetFund
Housing Fund
Tourism Fund
CDBG Fund
Airport Fund
Capital lr�nprovements Fund
SDC Parks Fund
Parks Capital Improvernen't Fund
Debt Service, Fund
Ce rn ete ry Tr u st F u n d
Parks and Recreation Fund
Reserve, Fund
Parks Equipment Fund
Schedule of Revenues, Expenditures and Changes in Net Position — Budget andActual
Water Fund
SDC Water Fund
Wastewater Fund
SDC Wastewater Fund
Stormwater Fund
SDC Stormwater Fund
Electric Fund
Telecomr�nunications, Fund
Combining Balance, Sheet — Internal Service Funds,
Combining Statement of Revenues, Expenses and Chan,ges, in, Net Position — Internal
Service Funds
Combining Statement of Cash Flows — Internal Service Funds
Schedule of Revenues, Expenditures and Changes in Net Position — Budget andActual
Insurance Serv,ices, Fund
Health Benefits Fund
Equipment Fund
Capital Assets, Used in the Operation of Governimenital Funds by Source
Schedule of Assets 'Used in the Operation of Governmental Funds �by Function, and Activity
Schedule of Bond Prindpal and Bond Interest Transactions
STATIST! CA L S E CTI 0 N �— TOTA L RE PO RTI N�� G E NTI TY ( U N A U D IT E�ll DO
Table of Con�tents
Financial Trends,
Statement of Net Plosition-Total Primary Government
Statement of Net Plosition-Governmental Activities
Statement of Net Plosition-Bus,iness-Type Activities
Changes In Net Plosition-Total Primary Government
Changes In Net Plosition-Governmental Activities
Changes In Net Plosition-Bus,iness-Type Activities
Page #
82,
83
84
85,
86
87
88
89
90
91,
92,
93
94
95
96
97
98
99
411111
�� le
1� 14361
113,
114
116
118
120
122,
124
Page 104, of 34 1
STATISTICAL SECTION �— TOTAL R,EPORTI�NG ENTITY (UNAUDITED) - Co,�ntilnued
Changes in Fund Balance .- Governmental Funds
Fund Balances, Governmental Funds
Fund Balance Comparison — Adopted Budget',
Fund Balance Comparison .- Actual
Revenue Capacity
Assessed and Estimated Actual Value of Taxable Property
Property Tax Rates -Direct and Overlapping Governments,
Property Value and New Construction History
Food a nd Beve rage, Tax Reve n ues by F u nd
Principal Property Taxpayers,
Property Tax Levies, and Collections
General Governmental Tax Revenues by Source
Elec' tric Utility Usage
Debt Capacity
Ratio of NetGeneral Obli
I gation, Bonded Debt to Assessed Value and Net General
Obligation� Bonded Debt per Capita
Ratio of Annual Debt Service Expenditures, for General Bonded Debt �to Total General
Expenditures
Pledged Revenue, Cove ra ge-Wate r and SDC Water Funds
Ratios of Outstanding Debt by Type
Legal Debt Margin
Computation of Legal Debt Margin
Computation of Direct and Overlapping Bonded Debt -General Obligation Bonds
Econornic an�d Demographic Information
Principal Employers
Demographic Statistic,s
Operating Information
Schedule of Major Insurance in Force
City Employee by Function/Program
Operating Indicators by Funiction/Prograrn
Capital Assets, and Infrastructure Statistic,s by Function/Prograrn
AUDIT COMMENTS AND DISCLOSURES REQUIRED BY STATE R]EGUIATIONS,
Minimum Standards for Audits of Oregon Municipal Corporations
Report of Independent Auditors, Required by Oregon State Regulations
GOVERNMENTAUDITIIN�G STANDARD COMPLIANCE R,EPORT
Report of InclependentAluditors onCompliance and on Internal Control Over Finantial
Reporting and on, Compliance and Other Matters, Based on, an Audit of Financial
Statements Performed inAccordance with, Government Auditing Standards
Report of Independent Auditors, on Compliance, for the Major Federal Program and
Report on Internal Control OverComplia nice Required by the Uniform Guidance
Schedule of Expendlitures, of Federal Awards
Notes to Schiedule of Expenditures of Federal Aw�ards,
125,
126
127
128
129
13�O
131,
13�2,
13�3
13�5,
13�6
13�7
im
140
141,
142,
143
144
1,53
1,54
1,57
Page 105 of 34 1
GOVERNMENTAUDITING STANDARD COMPLIANCE REPORT - Cuntilnued
Schedule of Findings and QuestilDned Costs 166
MAI
07 1
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,S,H L,A, N D�
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01,
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The City,, incorporated in 1874,, is 11ocated in the southwest part I the state and currently
has a land area of &.65, squilare miles with a population of 20,946., It is a hojm�e-rule city and
has all powers necessary ojr� convenient for the conduct I its, municipal affairs,,, incluiding the
plowertio levya prioperty tax on both realand personal property located within its boundaries,.
The City also has the power, by state statute, to extend itscorporate limits by annexation
within tlhe� state desiginateld urban growth boundary,, which is doine periodically when
deelmeld appropriate bythe,City,Council.
Ashland operates under the Counci[-Managier 'form of government,. Plolicymaking and
legislative authlorityare vested inthe Mayor and City Council,. The governing Mayor and
Council are responsi ble 'for,, among otherthings,, passing ordinances, adopting the budget,
appointing com�mJfteesand hiring theCity Managierand the City Attorney,. TheCity Cojuncil�
consists of a m�ayojr and sk-member Cojuncil., The Mayor, who presides at, the Cojuncil�
me�etingis,, is elected at -large for a four-year term., Six Council melmbersare ellected at -large
1 ty,
All 11111111111 Co �nn I:) li� le �n s ill v, e i ir,l�i 11a 11 C, 1, la �Re�pq:�x�r �1�
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Page 108 of 34 1
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for four-year staggered,terms with three -Council members elected every,two years., Other
elected officials are the Muinicipal� Judge and��'t,�he�'fi��ve�-��mem��ber Parks, Cojm�missiojn, which
also serves, as the Recreation,Com�m�ission.
all
01
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low
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VqI
The City provides a full range I services including police protection, fire prlotection,, building
inspectilon,, planning services, economJb develqpm�ent, slocial services,, senior priogram,
em�ergen,cy m�edical services,,, electric, internet access, water ' streets,,, storm drain,
wastewater treatment airport,'cem�etery, band, and parks and recreation activities.'The City
prepares a biennial buidget on the modified accrual basis in acciordance with the State law
w t 41 st,,9tt i tes.,
X916F.3 � � � w � = [a W 0 1, *1 Ivi � VA
Wriginally named Ashland IT-1ills, Ashland has evolved from� its logging roots to a city of
vibrant tourism., Arts &culture playa significant role in theCity with the many restaurants,
gialleries, and retail storesthat serve thousands of visitors, who attend plays each year at -the
Gregoin Shakespeare Festivaland other key events throughout the year. Ashland has also
�becom�e a destination for ouit"dooradventuirers with the diverse mountain bike trails,, back
country roads for cycling, plenty of hiking trails, andthe Mt. Ashland SkJi Resort ashort,drive
away.'The area has also grown popular amoing wine enthusiasts, with many 16cal� wineries
and tasting rooms for trave1ers and 11ocals, to enjoy.
AL 00
3 �1110' I ty, 1,�,h 1"' As a A �n �n u a 11 Co �nn e �n s ill v, e i �n c i a I �R e �p q:��) �r �1�
Page 109 of 34 1
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Infiscal year ending June 30, 2024,, Ashlandsawa 18% increase from the previous year
in combined Transient Lodging and Food & Beverage Taxes, reflecting a stabletiourism
econlomy., Planning & Building Feesalso increased by 49% from� the previous year whic.h
indicates Ashland ",s-stroing coi�n,s,tru��c,t,i�ion,de��ma�n,d,.'T�he Citycontinuestio work, on economic
diversification while also bolstering Tojurism�throjugh strategic investments in its, Visitorand
Convention Bureau.,
Ashland continuestio reviewand evaluate waysthat ensures, its, loing-term fiscal health and
continuity through its economic development initiatives, facilities optimization planning,
efficiencies in service delivery,,and effective, consistent securitythrojugh police and fire.
LONG-TERM FINANCIAL PLANNING
The City of Ashland actively engages, in financial� planning through an annua! six -year
forecast process,, its biennial budgetary process,, and the creation of master plans flor
infrastructure improvementsand expansions to roadways, water, sewer,, stormwater, and
parks.,
Major financial decisilons are made in the context of the six -year forecast,. The financial�
planning process includes, reviewing the needs for each operating fund as well asthe City s
capital project, needs., The goal� of the operating fund forecast is tojassess theCity's ability
overthe next six years to continue to effectively provide current service levels, based ion
projectedgrowth, meetgoals set by Council,, preserve the City"s, 11ongterm fiscal healthand
to ensure financial� reserve levels sl'Itecified inthe financial [Itiolici�es are maintained.,
Capital project needs are based uplon master plans, 4evelopment agre�ements,,
input froj�m applicable Commissions and Cojm��mittees, andCouncil-directed improvem�ents.
The forecastserves, as, a to�ol to identify financial trends,, pojtential� shortfalls, and emergi"ng
=W*ZW*l I MR I I � , ol WON a M rd M ly ad4ress them.
MAJOR UNITIATIVES,
In addition to infrastructure,, theCity ciontinues to make significant investments in the quality
of Ashland livability through affordable hiousing, conservation initiatives, efforts, to add ress,
hiouseless, issues, and economic development and diversification.,
IBM=
ID Irrigation repairs for Ashland Farks,
ID Municipal Airport lmprojvem�ents -Taxiway Rehabilitation
ID Electric Utility Substation Upgrades,
ID Capital projects, city-wide to improvethe City's streets and neighborhlood pathways
ID Templorary emergencyshelter and severe weather shelterfor �persions experiencing
hiouselessness
"Ity �ncia! �Re�pq:�x�r �1�
4
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Implementation ofthe Early Childhood Affordability Grant Program in August, 2023
to enhance childcare affordability, improve early learning access and support
Ashland families
'The Business Beautification Grant Matching Program aimed to encourage private
investment in renlovationand rehabilitation of existing properties
'The Single Role EMS program within the Ashland Fire & Rescue Department to
improve capacity to respond to fires while also meeting the medical needs, ofthe
City
'Tax abatements, for industrial firms throughtfie Gregoin Enterprise Zone program to
encourage capital� investments(see Nlotesto the �Basic Financial Statement^'
I III 1 111111 11111
IN - "M
11 i III II I'll I III I Mor 111 11111
ME I 1P ll� �� � lllinmol I
In November 2024, the voters of Ashland passed a resoilution authorizing the issuance of
Revenue �Bonds for the construction of its water treatment plant. The borrowing is through
a program with the Environmental Rrotection Agency (EPA) called the Water Infrastructure
and Inniovation Finance Act (WIFIA) that is intendedto providecities such as, Ashland 11ow-
cost accessto funding that will strengthen its water infrastructure with new techniology.'The
City anticipates finalizing the loan and starting the cionstruction for its new watertreatment
planat its, new location in the Spring of 2025.
In September 2023, the United States Department of Agriculture(USDA)i approveda 11oan
commitment in the amount of $10 millionfor theCity,to make loans, to qualified consuimers,
to imple�ment durable cos,'t-effective energy efficiency measuires. The City anticipates,
finalizing the "pass-throjugh" loanagreement with the USDA in early 2025 and rolling ojut the
program to its residents, in the Spring of the same year,., This purpose of this, programIl, called
the "On�-Bill Financing Prog�ram`% is to increaseaccess to financingand promote investment
in energy efficiency and renewable energy �by providing affordable loansthat acustomer
can re��ay on their mointhly electric bill.
AWARDS AND ACKNOLWEDGMENTS
;0*
. . . . . . . . . . . ...... ..........
In additilon7tlhe City receivedthe-GFOA Award for Distinguished Budg�et Presentation for its
biennial 2023-2025 budget. To qualffy 'for the award, the City's �budg�et document was
judged to be proficient in several categories7 incluiding policy documentation, as an
operationalguide,,as afinancial plan,, and as a communication device.
��,ie�nsillve �ncia! �Re�pq:�x�r �1�
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Finally,, it, isa year-loing, day-to-day, effort, to ensure properaccounting and ibternal� controls
�me�et the standards,set forth in the compilation of this report.'The preparation of the Annual
Comprehensive Financial Report ciouild not have been accomplished without thededicated
efforts of the Finance Department's staff, and the cooperation of all City departments. I
would also like to thank the Mayor and the City Council for their ciontinued suipplort in
planning and coinductingthe financial operations of the City in a pruident, committed, and
responsible manner.
Afimiviml
"Ity �nciai �Re�pq:�x�r �1�
6
Paigiel 112 of 34 1
(,"y Sec"ition
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Govemment Finance Officers Association
'do-N 0
uertifica,te of,
Achi'evement
for Excellencz
imp 0 0
in Financial
11111
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[Upirz, WOW M,
C * A
ity- of Ashland
Oregon
For, its Annual Comprehensive
F w
inancial Report
For the Fiscal'Year, Ended
June 30, 2,023
"Ity 11a nic i ai��� �1�
7'111111111111
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h
Pagel 113 of 34 1
(,"Y Sec"Ition
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Tonya Graham
Dylan Bloom
Jeff Dahle
Gina DjuiQuenne
Eric Hansen
Paula Hyatt,
Bob Kaplan
Pamela B. Turner
S a �b ri n a C otta
Douglas McGear!l
Lieadersh�ipi Team
I'Trilariane Berry
Rachel Dials
Scott Reuiry
Brandon Goldman
Tom McBartlett
Tighe OMeara
Ra I ph Sa rta i nI
Molly Taylor
Jason Wegner
Alissa Kollodzinski
C ity of' As I a �n d!
City Officialls,
as, of June 30, 21024,
Mayor
Council Member
Council Member
Council Member
Council Member
Council Member
Council Member
Municipal Judg�e
mw
Term Expires. December, 3
2024
2024
2024
2024
2026
2024
202,16
202,16
Finance Director
Deputy Parks & Recreation Director
Public Works Director
Community Development Director
Electric Uti!ities Director
Police Chief
Fire Chief
Interim Human Resources, Director
Innovatilon & Technology Directior
Interim City Recorder
CIfty Address
City of Ashland
20 East, Main Street
Ashland,, Gregon 975,20
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G11TY Of" ASHLAND, OREGON
Management Discussion and Analysis
For 'the, year ended June 301,, 21024
The Management Discussion and Analysis section of the City of Ashland's Annuial�
Comprehensive Financial Report (ACFR) providesan overview of theCity's financialactivities for
the year ending Juine 30, 2024,1. The purpose is, to highlight significantfinancial� issues, major
financial� activitiesand resulting changels in the financial plosition and economic factors, affecting
.1
theCity. Readersare encouraged to cionsiderthe information presenteld herel in conjunction with
the information furnisheld in the letter of transmittal, the City's financial statements and the
accompanying notes foi�l���l��owin�,gi,t,�he�'fi���n,anci�,aI informatilon.
00
..... ..... I LWWI 14 11 M.2 1ILI M
. . . . . . . . . .
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IIIIIIIIIIhis, discussilon an4 analysis is inten(Iltlo servelas an introduictiontlothe City's7Basic Financial�
Statements,,, which are comprised of threle complonents: 1) Gilovernment-wide Financial�
Statements,,, 2) Fund Financial Statements and 3) Notes to thel Financial Statements. Other
Supplementary Information, intended to furnish additional detail� to support, the Basic Financial�
Statements,,, isla, Iso provided in the AGFRatthe eind of the relplort''.
M,
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Page 122 of 34 1
a
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The Statement of Net Posi1ibn presents financial� information on theCity's assets, liabilities, and
deferred inflows/loutflows of resources, with the difference reported as net plosition. Overtime,
increases, or decreases in net position may serve as, a useful indicatior of whether the financial
�Iosition of the City is improving or deterilorating.
IM IM
01
IV
..........
IS is
iij
fill''
GlovernmentaI funds are useId to account for essentiallythe same functions, as are reported as-
gilovernmeintal� activities in the Government -wide, Financial Statements. These reports use a
different "basis of acciounting" than that used in Government -wide Financial Statements. The
Governmental� Fund Statements flocus, on near -term revenues/financial resojurces, and
expenditures while the Government -wide Financial� Statements include both near -term and loing-
term revenues/financial �resources and expenses. The informatillon in the Governmental Fund
Statements, can be used to evaluatethe City 11,s, near -term financing requirements and immediate
fiscal health.
Comparingthe Governmental Fund Statements with the Government -wide Statements can help
the reader better understand the lon,g-term impact of the City's current year financing decisions.
Toassist in this comparisoin, reconciliations, between the governmental� fund statements and the
Government -wide Financ.ial� Statementsare included with the Governmental� Fund Balance Sheet
and the Governmental Fund Statement of ReIveInues,, Expenditures, and Changes in Fund
Balances,,.,
Jill 111111 riplill 111111 illiq I 1111P�pilii 1
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Page 123 of 34 1
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gilovernmental� 'funds — the General Fund and the Street Fund — Presented se pa rate ly in the
Governmental� Fund Balancel Sheet and the Governmental� Fund Statement of Revelnues,
Expenditures,, and Changes in Fund Balances. The budgetary Parks, General Fund, Reserve
Fund7 and Rarks, Equipment F'undare rolled intio the,General� Fund for relplorting purposes. T'he
remaining ten governmental funds are combined in this statement intoa single collumn labelled
Other Governmental Funds. I ndividual fund,data for each of the other governmental� fundscan be
folund in ciombining statements, later in this, report.
The City maintains budgetarycontroll over its operating funds through theadoption of a bienni�
'ij
budget. Budg�ets are adjopted at the fund lev&l for all funds, in accordance with statel law., A
1.11
�budg�eta�r,y,cojm��p,arision,s,c.h�e,dui�l��e,s, are i�nc�l��u,de�d��'fol�l�low�i���ng,t,�hel other governmental funds" combinin
statements in this report.
Proprietary funds are used by governments to account, 'for their business�-type activ�i�tie
Business�-typel activities provide specific goods orservicels to agrolup of customers thatare pai
for by fees chargeld to thosecustiomers. There isa direct, relationship between the fees paidan
the services received. I
The City of Ashland has two types of proprie'tary funds, enterprise funds and internal� service
funds. Enterprise funds are used toaccolunt flor goods and servi"cels provided to the community.
Internal service funds, are used to account for goolds and services provided internally to various
City departments., T'he same basis, of accojunting is used for proprietary funds in both the
Government -wide Statementsandthe individual fund statements.
Enterprise funds of the City are used to report the same functions presented as business-typ
P
activities in the Government -wide Statements with the fund statements prolviding m1ore detail� tha
is reported in the Gilovernment-wide Statements. T'he enterprise fund statements provide separat
information for the City's water, wastewater,,stormwater,, electric and telecommunications utilitiel
Internal service funds arean accolunting 4evice used to accumulate an-�* allocate ciosts internally
among the City's variojusfunctions. The City uses, internal service funds, to account foir its fleet of
vehicles and insurance program. Internal servicefundactivities are predlominantly goVeMmental
and havel been included in the Govern �me �nta 1 Activities columns of thel Government -wide,
I I % N! IR I IWA
The Notes to the Financial Statements prolvide additilonal� information that is, important fora full
understanding of the data in the government wide andfund financial statements. T'he Notes are
lmateld immediatelly following the �Basic Financial� Statements.
1� 181 If A s 11111 iril cli A, ii ii �u a C o ��-e e iIi �s, v i(� ill iria ii c a���� . ...... . ..
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Other Information
In addition to the Basic Financial Statements and accompanying notes, this report also presents
certain Required SuppIemientary Informatibn concerning the City's progress, in funding its
obligation to provide pension benefits and other plost-employment benefits. Required
Supplernentary Information may �be found immediately foillowing the Notes to the Financial
Statements,.,
Cloimb�in[ng Statements for other govern menta I funds and internal service funds, are presented
immediately followingithe Required Supplernentary Information.
Glovernment-wil'idle Flinan&ial Analys�is
Staitemell'int of, Nileit Pos/t/oin
TI Statement I Net Position can serveas a useful indicator of the City'sfinancial position. The
City of Ashland'stlotal net position as of June 307 2024, was $179.6 million, which represents a
$14.5 million,, or 8.8%7 increase overfiscal year 2023. Following isa condensed version of the
Government -wide Statement of Net Positilon (expressed in thlousands, of d1ollars):
City,of Ashiand's Net Position
(Jin thousands I dollars)
Total
Gove rn m
e nta I
Bu si neh "pie
Percentage
Alati'vides
Acti'vitles
I I
Cha ng e
2024
2023
2024
2023
2024,
2D,23
2024-2023
Current andother Its
S 45,755
S 44,742
S 52,762
S 47,043
$ 98,5E 17 S
91,601
7.5%
OPEB asset
417
535E
88
0
505
5,35
-57%
Capitall assets, netof accurnulated depreciation
78,039
67,712
71 553
70,895
149,591
138,607
7.9%
Total assets
.................................... 124.,211
112,989
124,422
117,938 .... . ....................................
248.,,613,
23EQ,,927,
7.7%
TotaIll deferred outfilaws of resources
9,759
9,679
2�612
2,515
12,371
12,195
1.4%
Current flabilities
6E, 600
5,299
3,485
3,938
10,D85
9,237
92%
1
Long-term 11'abillides
415,76
32242
4
2 EE
-4 1
6
HE 45,2
16.8%
TotaIll lialbili'll'ties
4.7,176E
37,541
28,825E
28,148 ....................
76,0101
66,689
15.7%
TotaIll deferred Inifilows of resources
4322
9?91951
1 Q95
2AQQ
5114-18
12,39 5E
Net Posibion-
Net inivestment in capital assets
68,235
61,877
54,138
53,273
122,373,
11 5E, 150
6.3%
Res t ricted
7,910
9,610
3,456
3,096
11, 366
12,706E
-10.5%,
Unrestricted surplus (deficit)
6E,326
3E,645
39,499
33,536
45,825
37,181
212%
TotaIll net posibion,
S 82,472
S 75,132
97,093
S 89,905 $
179,565 S
165,038
8.81%
TI la rgest complonent of the City's tota I net positijon ($,122.4 m i I I ion , or 68. 1 %) is, net i nvestment
in capital as'sets(i.e.,, land,, buildingis,, machinery, leased equipment,, vehicles, and infrastructure
less any related outstanding debt that was used to acquire thojse� assets). The City usestfiese
capitalassetsto provide a variety of se�rvicestlo the community.
Accordingly, these assets, are not available for future spending. Althlough investment in capit
assets is, replorted net of related debt,, it, should be noted that the resiources used to repay thi
debt, must be provided from other sources7 since the capital assets themselves cannot be use,
to liquidatiethese liabilities. I
TI nion-expendable and restricted complonent of the City's total net, plosition ($11.4 million,, or
1� 9 IZ11111111`11:���� ty,
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6.3%) represents, resourcesthat are subject, to external restrictions on how they may be used. It
includes resources that are restricted for capital projects ($6 million),, projects funded bygrants
($1.5 million), ordebt,($1.0 mi1lilon). The remain�ing total� �net plositioin balance of $45.8 millilon,, or
23.2%,, is unrestricted and may be used to meet theCity's oingoing obligations to the community
a n d c red i to rs.
Chan ` Neit Polsftiolln
,ges in
The Ghanges, in Net Position table below illustratesthe increase or decrease in the City's net
plosition resulting from operating activities. Overall, the City's net poisition increased by $14.5
�million, or 8.8%, lover the prior year.
A breakdown I increase in net position by governmental and business�-type activities allong wit
chartsandgraphs that illustrate revenues by sourceand compare program expenses to progra
�revenuies are shown on the nextseveral pages. I
Program revenues '
Charges for sermces
Operating grants and contributions
Capital grantsaiiid contribUtions
General revenuiels-
Rropeirty taxes
Other taxes
Interest
Other
Totall revenuies
Program expenses-.
General govemment
Public safiety
Highways, anid streets
Parks and Recreation
Interest on long-term debt.
Water
Wastewater
Sto�rmwater
Electric
Tel��ecom�mu�i�iil'lc,ait'11,011'1�S
Totallexpeiiises
Increhlase (decrease) in net position
befdreh transfers and dlspasals
Interfundl transfer
Increhiaseh (decrease) In net position
Transfer
Nett position - Beginning
Nett position - Ending
C h a n g es, i �n C i�ty of" A,s �h I a n d's Net Pois i'I n
(in thousands of dollars)
Total
Govemmen'tal
Busi ne Iss-type
Percen'tage
Activities
Activities
Tota I
Changie
2024.
2023
2024
2023
2024
2,0231
2024-2023
22,14 1
$ 19,723
$ 35,H5
$ 37,167
$ 5811,136:
$ 56,890
2.2%
6,639
5,348
1,237
39
7,876:
5,386
46.2%
317
2,91
975
0
1,292'
291
343.5%
13,776
13,312
0
0
13,7761
13,312'
15%
10,7 17
1 Ol, 847
0
0
10,717
10,847
- 1. 2%
1,81162
725
1,723
6,75
3,585
1,399
15,62%.
0
0
5,72
3,16
572' .....
3161
.............................
81.0%
55,452
50,245
405,01
38, 196
95,953
818,441
8.5%
15,069
11,793
0
0
15,069
11,793
27.811%.
20,594
17,330
0
0
20,594
17,330
18.81%.
5,649
5,531
0
0
5,649
5,531
2'. 1%
6,720
7,855
0
0
6,720
7,855
-14.5%
131
64
0
0
131
64
10,53%.
0
0
6,924
6, 125
6,924
6,125
13.0%
0
0
6,252
6,G95
6,252'
6,095
2.6%
0
0
984
563
984
563
74.7%.
0
0
162 2
15, 167
16,292'
15,167
74%
0
0
2', B 12
2,06R5
2,812'
2,065
36.2%.
48,162
42,5174
33,263
30,014
811,425
72,58811
12.2%.
7,289
7,671
7,238
8,182
14,528
15,853
-8.4%
50
50
50
50
01
01
RIA
7,339
7,721
7, 1881,
8, 132
14,528
15,853,
-8.4%
75,132
67,411
89,905
81,774
165,038
149�, 18115,
10.6%
$ 8,2,4 72 $ 75, 132' $ 97,09-3 $ 89,9,05 $ 179�,565, $ 165,038
,,,As 11111111 1 �rll C11
Page 126 of 34 1
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Goveli'mmell'intal A ctfiviti6s
The �net p�o,s,i't'i�ion,for,giovernm�en,t,,aI activities increased by $7.3 millilon,, or 9.8%,, in fiscal yelar2024.
�Key changels from�tlhe prijor yearare as follows:
Tota! assets, and deferred outfilows from governmental activities increased by $113
millionll, or 9.2%.
c) Cash and investments decreased by $1.6 million, or 3.,8,j%,.
The internalservicels allocatilonll, was $1.5 millio
> which is subtracted fromassets,,
more than it, wals, infiscal yelar 2023.,
Total receivables increased by $4.2 million,
> or 69.5% primarily 'from gran
reliceivables, which increlased by $2.3 million, or 418.9%.
> Capital,, Subscription Based Information Teichniology Agreement (S&ITA), an,
lease assets, net of depreciation and amortizatilonll, increased by $10.3 mJllilon,, 0
153 %.
Tota! liabilitiesand deferred inflows from�glovernmental activities increased by $3.8 mJllilon,,
or 8. 1 j%,.
''I
TheCit IF s net pension liability increased by $5.3 million or 22.5%. See �Nlote 1V
y III
C inthe Notes to the Financial� Statements, for additional information.
o Liong-term debt, from� loans increlased by $2.8 million, or'70.8%.
Deferred inflows, frojm� pensions decreaseld by $5.3 million, or 59.6%. See Note 1V
C i�iltli`iie lAltes, to �ie Sti-RItetuaicts
I* Tota! revenuies increased by-$5.2 million, or 10.4%,-
Total 'tax revenue increased by $33,415 111
000 or 1.4%. Property tax revenue
increased by $464,290,, or 3.5%, and tax revenuie from other taxes, decreased by
$130,,000, or1.2%.
o Interest revenue increased by $1.1 million, or 156.9%.
Program� revenues increased by $3.7 million, or 14.7%, due toa $2.4 millionil, or
123%,, increase in charges 'for servicels and a $1.3 million, or 24.1% increase in
operatinggrants and contributions.
Tota! expenses increased by $5.6 million, or 13.1% primad]y clue to a $3.2 mJllilon,, or
27.0%,, increase in expenses for general governmentactivities, a $3.4 million, or 18.,8,j%,,
increase in puiblic safety expenses,,, a $1.1 million,, or 14.5%,, decrease in expenses for
parks and recreation.
Charts showing revenues bysource and cjompa�ring program revenues and expendituires for
gilovernmental� activitiesare shown ion thefoillowing pagel.
A ) I 111111111lip 111111
ll
ill iria n c la���� . ...... . ..
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Page 127of 341
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Revenues by Source — GlovernmentaI ActiVitJes
Reveirwe by Source ��- GoverriIrner(iI-tal Activiu�es
,0 Ip e ra -t i nig g ��ra n t s CapitalI grants
1 OV'r -
2 A] 1%
Charges for, ser-Oces
40'5-,'P'
hniterest earniirigs
-t ��ra n s,f e, rs
3%
Property taxes
25%
Utility luserstax
656
Ur
Users taxes
13,
Prolgram �Expense vs Program Revenue — GlovernmentaI Act,NRJ�es
General Golvernmenit pub�hic,ScElfp.-,ty HJg1h%,vays,,& Streets, Parks anild RecreatJoin hniterest olri, Lunig
Term, Detit
IN Expense im Revenue,
Bus/ness-type Activities
Business�-type activities which are asslociated with the City's utilities,, had an increase in net
plosition of $7.2 millilon,, or 8,.0%,, lover the prior year,, primarily,duieto operating income of $4.9
millionand interest income of $1.7million,, but also due to an increase in utility receivab,les,, which
has increased since the COVID pandemic and is now $6.6 millillon with $3.4, millioin overfour
mointhIs past, due., The City recently updated its coillection p0licy and procedures and is working
with customerstio reduce overdue amounts.
The net posRion of the Water Fund increased by $16 million,, or 111 % oveIr the prior fiscal yea
due to net operating income of $1.6 million, interest earnings, of $792,000, and loan forgivenes
of $975,100 for the design phase I the City s new watertreatment plant. Water rates did n
change-duiring the year.
f,,As! Liuri'd! AiIiiIiva����
,111111�1111111111112 13,
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The increase in the net position of the Wastewater Fund was a n1lomind! $482,0007 or 1.4%, i
fiscal year 2024. Wastewater rates did not change during the year. I
The net position of the Starmwatler Fund decreased bya n1lominal $97,,000, or 4.4%, during fiscal
yelar 2024 primarily,duietio �net operating incomel. Stormwater rates did notchange during the
yelar.
The net position of the Mectdc Fund increased by $1.7 millilon,, or 15.1%,, primarily duelto net
operating income,, interelstand grant revenue. Electric ratesdid not change during the year.
The net positillon ofthe Tellecommiun�icati�on Fund decreased rillominally in during fiscal yelar 2024,,
�by Just $8,000, or 0.3%. Telecommunication ratels did notchange during the year,.,
Revenues by Source — Business-liTypile Act,Wftli�es
�riiterest, mis,c,, 'Taxes
and;,"Frariisfer's
,6%
Operating grarils,
5%
Prolgram �Expense vs Program Revenue — Business-liTypile Act,Nftli�es
51?01310,01310
Wa -t e r Wastewater St o rrnwa -t e r Dectrit
M Expense Im Revenue
TelecomMUnicationis
-6[ie,, s, vi
3 Yl f As! Liuri'd Ailiiliud�� Iry aili&��d��
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llql.�! liq Fill III � I r 11
As noted earlier, the City uses fund accounting to ensure it, can demonstrate compliance Wi�t
finance,-rellated legal requirements. I
Govellimmellintal Rjnd�s
The purpose of the City's, governmental� funds istio report on near -term inflows,, outflows, an,
balancels I spendab,le resources. This information hellps determine the City's future financl
requirements. Fund balance is agilood indicatior of the City's resources availableat year end. I
.11 .01
At, t h le e n d of th e c u rre �n It yela �r , th e C ity s combined ending governm�ental fund b,alance was $35,.,�
million, which represents an increase of $228,0007 or 0.65%, frojm� the prior year. Of the tot
ending fund ba,lancell, lover $7.5 millilon is nonexpendable or res,t,ricte�d��,and��,s,u���bjlect,t,lo an extern
leligalconstraintas follows: I
$ 971 11 0 0 0 i s �h e I d for t h e C i ty's C e m�� ete r�y T rust F u n d
$1.5 million is grant revenuethat is restricteld in use.
$39,7000 is from assetseizures and is restrictedford rug use intervention.
$982,1000 is from�� lodging tax and is restrictedtio promotietiourism.
$399,1000 is restricted,forairport activities.,
$1 million is restricted for payment of debt.
$21.6 million is from�� system devellopment charges and is restricted in use for cqpital�
improvements.
$2,27000 is from donations restricted by donlor intent,.
-rhe committed fund *alance contains amounts thatcan �*e used forspecific purposes determiner,
�by,formal action of the City,Council. Of the tojtal� ending fund balancel,, $9.7m�illion is, com�m�i�ftel,
tostreet [Itark,, hlousing,,ca�#lital� projects, publicart and parking.
The unassigned balance of $18.1 mJ]11�on in the,General� Fundconsists ofamlounts not otherwise
classified such as revenue stabilizatilorill, cost of living adjustm�ent, and worki"ng capital.
Teichnically, these funds are unrestricted,, which means, they are availab,le flor spending at the
City's discretion. A significant plortion of the unassigned balance is budgeted to fund one, -time
costs, carryovers,, andcorlitingencies.
Maj'l Govemmental Funds
The GleneraI Fund is the �primary operating fund of the Cityll, through with all receipts and
payments of ordinary Cit operations, are processeld unless they are requireldtio be acciounted 'for
y
inanotherfund., At the end offiscal year 2024,Alhe fund b,alance I the General Fund (including
the Parks General,, Parks Equipment and Parks Reserve funds) was $20:1 milliionll, which
represents, a, decrease lover the prior yelar of $1.2 millilon,, or 5.8%.
11 11
General �Fund revenues increased by $1.4, milliorill, or 3.7%,, over the pr I ior year pr I i�marily due to
the net effect, of the followingi:
'Tax revenue increased by $804,,000,, or 3.4%,, mainly from property,ta, x, which increased
by $519,,000, or 4.0%,, and franchise fees,, which increased by $587,,000, or 20.5%, and
offset by a decrease in electric users taxy which,decreased by $2,47,000,, or 6.5%.
All
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Page 130 of 34 1
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Permitting revenue '�i�'�'s cyclical and varies, from year to year. In fiscal� year 2024 the City
received $523,,000, or,49%,, more in permitting related revenue than it did the �prior year.
The General Fund received $74,,000, or 9%7 less, in state shared revenues,, and $2.2
million, or 68,.,'7'j%,, less in grant revenues,.
Revenue from cha rges, 'for services increased by $922,,000, or 9.5%, primarily due to an
increase in ambulance transports revenue.,
.1
High shlort-term interest rates and prudent investing increased interest revenue by
$79,6,,000, or 174.4W lover the prior year.
Miscellaneous income increased by $617,000, or 288.4%,, due to settlement revenue
received for opiloid remediatilon.
General Fund expenditures, excluiding funds transfers, to funds rolled up withinthe General Fund,
increased by $7 rnillion,, or 197W over the prior year primari"ly due to the net effect, of the
following:
I
0 An increase inthe ciost of salaries, and benefits 1 $14, rnillilon,, or 14.8W duieto filling
vacant positilons, new plositionsI7 andcost of living i"ncreases.
• A $2.6 million, or 21.9% increase in the ciost of materials and services.
• A $1.2 million increase in subscription�-based information technollogy and lease
agreIlements, whichare replorted ascqpital� ouitlay as well as pjroce�edsfrom the issuance
of d e bt.
The Street Fund� acciouints for financial resiouirces to be used for street -related operations an
capital projects. Atthe end offiscal year 2024,, the fund balance� of the Street Fund was, $4.,
�m i I I i on , a d ecrea se of $ 36 1 11 0 0 0, o r 7.5% P ove r t h e p rillo r yea r., I
Street Fund operating revenuies were $1.4, million, or 307%,, higher than the prilor year primaril
due tothe net effect of the following: I
00
;0* ;0*
AP OR
W W
00
Street F u n d ex �pe n d it ui res we m $2 m i 11 i o n P lo r 3 9. 1 % P h i g �h e r t h a n t h e prillo r yea r �p r i m a ri ly d u e to a
$2.0 million, or 227.1%,, increase in street capital improvernent projects, such as, the Ashland
Street Overlay.
liq jlljplj� 1111 liq
iff to-oEmmmmi
I I
MOR1111ii 012ME
I i C Eff 1"MMOT111 Mill! 1 11101
,111111�1111111111115
Page 131 of 34 1
IS "'It
A AN 11110--i-MIM
I
The City's proprietaryfunds provide the same type of information found inthe govemment-wide
fina�n,cia�l��,s,,t,,atemen,t,,S,,, but in more detail. Factiors concerning the finances ofthe City's proprietary
funds havealready been addressed in the discussilon of the City ",s, busi ness-type act ivities.
qm rqT,-;1i;II;i 11 1
The City of Ashland b,udgets on a biennial b,asis., Thefinal adlopted �budg�et for the 2023-2025,
1.11 .1
biennium includes the,fol�lowi�ng,s,ig��ni�fic,ant amendments, to the onginally adopted b,udgeit for the
General Fund:
$1.2 million in grant revenues was added flor an emergency shelter as well as the
corresplonding expenditure.
$29,5,,000 in grant reveinue was added fiorfire educatilon as wel]� as the corresponding
expend itu res.
$ 141 11000 i n chargesforse�rvices reveinueifor wi ldfi re m itigation was added as well as the
correspionding expenditures.,
$500,1000 in interest, revenue was added as well as $500,10000 in fire mediation
expend itu res.
$174,1000 in grant reivenue for fire education and air quality monitoring wasadded as well
as the corresponding expenditures.
$ 15,9 11 0 0 0 i n re ve n u e frio m t i m b,e �r sa 1 es, wa s ad d ed as we 11 a s a co rres, p o n d i �n g ex p e n d itu re
in fire mediation expenditures.
=9
'-rhe -City of Ashlan*Cs investment in capital asseits, 'for its glovernmental and b,usiness-typfi�
activities at the end of fiscal year 2024, amlounted to $149.6 million (net of accumulated
depreciation and amortization 1) , wh ich represents a n i ncrease I $ 11. 0 m illilon 7 or 7.9% P overthe
�prior year. Investment''i"n capitalasselts includes land, artand cionstruction in progreiss,, which are
�nlot subject to depreciation. The other capital assets: leases, subscription -based informatilon
teichnoilogy agmementsil, buildings, and building imprlovements,, improvements other than
buildingsil, machinery and equipment and iffrastructure, are subject to depreciation and
amortization.
Governmeintal� capital� assets, (net of accumulated depreciation and amortizatilon) totaled $78
million attlhe� eind of fiscal year 2024, which represents, an increase of $10.3 million, or 153%,
over the p�rilor year. Business -type capital assets (net I accumulated depreciation and
amortization) totaled $71.6 million atthe end offiscal year 2024, which represents an increase of
$65,8,,000, or 0.9%, over the pr�ilor year. In additilion toithe effects of,depreiciation,, these increases
are the result of landacquisitions,, improvements to �buildin�,gi,s,,,'coi�nt�ri�buite�d�� capital,, and construction
in progress., More information ion the City's Cqpital� Assets can be found in Note 111 G. Capital
Assets in the Noteis to the Financial Statements.
1111iip
�P6 �� 11 � I 11��
I Aiiiiiiva����
Wo 13,
IF'
Page 132 of 34 1
IS "'It
Land
Construction i'lni progress
Rilght to use 11jeaseh assets
Rilght to use SBITA assets
Buildings and improwments
Ejqu(pment
InifmStructUre
Totals at historlical cost
,City of Ashland'sCap[tal A-ssets-
(net of depreciatillon anid amortization)
(jn thiousands d1ollars),
Total
Governmental
BlUsiness-type
Percentage
Actim'fi'es,
Actim"fies
Total
Change
2024 2,023
. .............................................................................
2024
2023 . .
2,024
. . . . . . . . . . . . . . . ..................................
2,023
- ..........
2,024-2023
............................................ ..............................
$ 15,994 $
15,489
$ 3, 107
$ 3,107
$ 19,101
$ 18, 5,96
2.7%
9,81816
4,106
18, 2,88
15,260
281,175
1 9�, 3,66
45.5%
6:26
114
0
8
6:26
1� 21
414.9%
7181,
0
0
0
7181,
0
NJA
48,560
46,243
22, 100
22,100
70,660
68,343
3.4%
28,311
26,067
2,835
2,835
31,146
28,9D3
7.8%
65,259
63,296
99,448
99,448
164,706:
............................................
162,743
1.2%
169,353
155,315
145,777
142,757
315, 130
298,072
5.7%
Totall accumulated depreclat'10111
and amortization 91,315 87,603 74,224 71,862 165,539 159,465 3.8%
Met cap'itall assets $ 78,039 $6 67,712 $ 71,553 $6 70,895 $ 149,591 $ 138, 6,07 7.9%
At -the end of fiscal year 2024,, the City of Ashland had total outstanding debt, of $27.0 million,
which consists of $3.9, million in general obligatioin blonds, $20.4, million in pledged revenue debt,
$1.6 million in notes payable, and $1. 1 million in lease and SBITA liabilities,, which constituite direct
blorrowings.
City of'Ashland�'s Long Term DeM
(in thousands)
Total
Govemmental
B u s i nes s -ty pe
Fercentage
Actimit,ies
Activities
Total
Change
21024
2,023
2024 2023
..... .....
21024 2023
2024-2,023
GO bionds payable
$ 2"1940
$ 41405
$ 970 1111,95,
$ 31910 $
5,1600
-30 118%
Pledge rewnue debt
41,029
0
16 F 3,519 116174,19,
201,388
16A119
24.17'%
Notes payable
1 1,649
1; 3,116
0 01
1 1,649
1;3116
25,33%
Lease liabilit 'y
485
1114
0 01
485
'1114
327.01%,
SBITA Habilft,y
610
0
0 01
610
0
�N/A
Total long-term debt
$ 19 ;713
$ 5,;18,35
$ 1 7W 329 $ 11776,14
271,043 $
23,;449
15.33%
The City incurred $7 million in new debt duiring the year, drawing down 11oan pmce�eds in the
Wastewater Fund for the Wastewater Riparian Restoration Fripject, and the Wastewater Outfall
Relocation Project,,and in the Street Fundfor the Ashland Street Overlay Project- The City also
incurred financingforan emergency shel'tar
I'l.,
In addition to prmcipal� payments,, pledged revenuie debt in the Water Fund was decreased b
$975,,000 in loan forgiveness. See Note 111 �E. Liong-term Debt in the Notes to the Financi
Sta te m e nt for a dd i fi� o n a I i nfo rm at i o n o n th e C ity s d e bt.
i:,i,"F,As1I L11 aii&�4���
1 4111 1 1 ff I Y, I
Pagel 133 of 34 1
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Debt hmftafil'oin. Gregon Revised Statutes provide a limit on non -self-supporting gener
obligation debt of 3% of the real market value of all taxable property within the City's boundarie
Based on the real market, value of property in the City forfiscal year,, the maximum gener
obligation clebtauithorized is, $170,266,, 757. TI amount of outstanding City debtsubjecttillo t�hi�
1 i �m i'ta fi� o n i s $ 3 Tj 910 11 0 0 0 (ui n d e r 3% of th e m ax i m ui �m d e bt I i m itat i o n) . I
0 dr W NJ
TI City saw 15% - 20% increases in thecoists, of materialsand services, duringtlhe� 2021-2021
biennium and has budgeted a 6.6% increase in departmental operating expenditures. The-Gi�t
will need to be careful managing its, resources, tostay within budgeted levels.
TI City also faces, significant deferred maintenance needs in its facilities,, the Ashland Fiber
NetworK and infiormationtechnology. These needs, must beaddressedto increase� operational
efficiency and minimize 11ong-term costs to the City. The 2023-2025 budget contains funding
strategies to address siome of these issuesY while the City continues, to 16ok, 'for additional
ol'Itpoirtunities. m
State shared revenuies7 as well as gas,, liquior, cigarette,, and highway tax ' recovere(* to pre
pandemic levels during the 2021 -2023 biennium. TheCity's lodging tax has alsio rebounded, and
the Citycontinues to receive consistent revenueIs from charges, for Cityservices. For the 2023-
2025 Bienn[al Budget, property tax,, the City's largest', source of Genera] Fund revenue,, remains,
unchanged at $4.2865 per $,1 000 ofassessed v,alue. Citywide, operating revenues,are budgeted
to increase by three perceInt, except for charges forservices, which are budgeted to increase by
five percent', reico,giniz,�i���ng,add���i��tion�al� revenue is, ne�ededtlo maintainservice levels.
TI City of Ashland's 2023�-2025 Biennial �Budg�et was adopted with $385,186,1270 in tojtal�
appropriations,, which includes $50,838,150 in encling balance and reserved 'for future
expend itu res.
TI financial report is designed to provideageneral overview, of the City of Ashland's finances,
for readers, with an interest in the City'sfinances. Quiestilons concerning any of the information
provided in this report, or requiests, 'for additional information7 �may be addressed to the City S
Finance Department 20 East M�ain, Ashland,, Gregon, 97520 or,(541088-5300.
1111111111II(p 111111
� I
1 1
f As! L,111�url,cll Aiiiiva����
13,
Page 134, of 34 1
777 mz
. ...... . ..
11)9 If AsIl I 11,�i �n,cll Annlud��
I
�n a n
CITY OF ASHLAND, OREGION
Statement of Net Position
J u n e, 3 01; 2,0124
Asisets:
Current assets:
Cash and cash equivalents and investments
Receivables (net ofallowance f6r uncollectible)
Lease recei'vable
Prepaids items
Inventories
Internall balances
Restricted assets:
Cash and cash equivaleints
Total curreint assets
Noncu rre nt assets,
RH A assets
Receivables (net ofallowance f6r uncollectible)
Lease recei'vables
Capitall assets, not being depreciated or amoritzed
Land
Construction in progress
Capitall assets net of depreciation oramortiz,ation
Rig �ht to usel lease assets
Rig �ht to usel S,,B ITA assets
Buildings
Machinery and equipment
I nfrastructure
Total noncurrent assets
ToW asisets
Deferred� Outflows of Resources:
Deferred oufflows; Pension
Deferred oufflows; OPEB
Tiotm I deferred� ouff low's
Pri''mary Gqyernment�
Govern mental Blusinessi-typile
ActilvItiles Acti'v"Itlies Total
42,111 1410611 $
3U3011,66 $
1
'77' 1 74 11 F 572
110, 0 1515,17 3
607,509
1616,12 3 p 08 1
172,1238
1172238
27131,840
273p,840
341 1130
2�347,780
2,138 11 p 9 11 D
09 1 115611)
8 � 109,156
-
9651257
96511257
45, 4613 287
52�6914,611
'98 1157,899
4 171 04 3
87,6621
511041 p 705
1181018
6116,980
1
11841 p 997
17131,85611
117 3 F'85,6
11 5,� 9,9316154l
3J06,925
191 1100 F 579
9,886139611
18 � 288,115
28111745111
4,96111211
49611 F 12, 1
6,081050
61,08PO5,0
24,�3,67101 11
11749,639
11 1
3611116 p 649
7,799 ' 51,70
12914.13107
91093F'877
118 8,877361
.......................... i ..........
37 1113, 822
.........
56 0011558
78,7471454l
71707,450
1 5014154iP904
124,2111,0117,42
124 �1140121 0,161,11
2,4816,112 F'80 3
9,12,11,89 3
2�3104,757
1 11 14126 p 650
6371333
9144F357
9,7591226
2 � 6 111, 781
12,137 11 p 007
Thel notes to thel financial satements are an integrall paft ofthis statement
30 ic-i,�V,Asl I 111 1 �nl cl Aliliiliud��
Paigiel 136 of 34 1
Ila
J u n le, 3 01)] 2,01214
Pri'mary Government
Govern mental
Blusiness,-typiie
Activities
Activities
Tiotal
Liabilities:
Current kabilifies:
Accounts payable and other
3, 9'76,8 17
2�223,286
61200 F 10 3
Retainage payable
891904
85,443
117511 F 348
Lease liability
1,071 284
1107284
SBITA liabilby
1,00149511
1100 P49 5
OFEB Liability
641 338
32, 5 15
9611F,853
Bonds -and notes
1,791 ' 058
845,395
2,16,136,1453
Accrued interest payable
3,31611,461,
2118,6013
252249
Compensaited,absences
14,361335
1112, 5714,
1
511148P90,8
Total current liabilites
6,5,991,876
3 51171 8 17'
10 1 11 17P 69 3
Noncurrent liabillifies:
Compensaited,absences
t31091004
11611,461, p 726
Proportionlall sfilare of net pension liability
28,� 8 16 1 93511
7280,942,
361097p,877
Transitional liabillity
35,1161117
35 11 p 6,17
Lease liability
378100611
378POO6
SBITA liabilby
5,0913311
51109� F 33 1
Totall OPEB kability
Z383 ' 924
12,04,795
315,1887,19
Bonds -and notes
6 8271124
1,6�1483,9,98
23 3111123
Total nlonlcurrent liabilities
40,57519,411
25X7,457
651883F39,8
Total Habilities
47,1751,817
28�825,2173
'761 00 11 p 09 1
SM-M M 11mil 1, =,11 11Dk?1-TT#T=1-
Def6rred inflows - leases 3461094 3�4611VO94
Def6rred inflows - pension 35,9314051 907, 9 18 4,15110 11 F 323
Def6rred inflows - OPEB, 382,19211 18T335 51170P256
1
V
Total def irred inflows, 4, 32211420 1 X15,2153 51417674
Net Position:
Net investmient in capital assets
618,213513351
54 137, 972,
1 22,1373F306
Restricted for'.
Perpetual care
970 1 7'73
970 p 773
RHIA asset
4 171 04 3
87,6,621
1
5104 p 705
Grant restrictions, - General Govemment
1,50816,129
115,108529
Asset fdrf&iture
3816,1061,
38506
Transient occupancy �tax, - tourism
9,82, 1117
98 2 F 1,17
Airport
133612,90
336,1290
System development
2,587 ' 51,98
3X18,766
5195611F364
Debt service
11046 1 737
1 1 04611 p 737
Donor restrictions
22,123511
22F2,35
Unrestricted (deficit)
6,326368
39 �49,18 9 16
11
45825284
Total net position
............................. 82,'471,111730 ... ....
97 093,3 16 ................
179 51,6511,046
The Notes to the Financiall statements -are, an integral part of this statement
llc-i,�V,Asl Liuri'd Aiiiilud�� a n
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CITY OF" ASHLAND; OREGON-
Balance Sheet
Governmental Funds
June 30, 2024
Asset,s
Cash and cash equivalents and investmients
Receivables (net ofallow, ance, fdr uncollectible)
Lease, receivables
Prepaids items
Cash - restricted
Total assets
Liabilities
Accounts payable
Retainage payable
Total liabliftlies
Deferred Inflows of Resources
Unavailable revenue - propefty taxes,
Unavailable revenue - speciall assessments & other
Lease related
Total deferred inflows of resourcles
Fund Balances
Nonexpendable
Perpetual care
Pirepaid items
Restricted
Grant restrictions �- general government
Asset forfeiture
Transient occuipancy tax �- tourism
Airport
System development charges,
Debt co,mmitment
Donor restrictibns,
Commifted
Generalactivities,
Housing activities
Street activities
�Parks activities
Capital projects �funds
Unassigned
Total fund balancles
Total I labi litlies 11 def irred inflows, and fund balances
Otbeir Total
Goveirwental Govern mental
General Street� Funds Funds
$ 11 j6 � 759 920 4 478�1489 $ 9 510,845 $ 30 749 254
k4341776 973 172 602 p 722 110 010 669
3i46 p 094 3461094
115 647' 4 760 20 407
1
9651F257 9651257
25 2 110 342, $ 5
4516611 11 1429579 $ 42.1019111682
2 683.� 11 j65 '92, 1 � 220 1185 p 500 31789 885
8,9X4 - 891904
2 683.� 11 j65 11 poll 1 � 1 2�4 1185 p 500 31879 1 789
431,14,00 25 4561 11 11
P25,6 656
2�0441929 4900 110611 500 2.� 1156 329
3i46 p 09 3 3461093
2A761329 4900 477,849 2959078
970 773
970 7'73
115, 647'
4 V 760
201407
1 �1472, 0 10
36 V 61119
1,508161129
38,606
-
3816,1061,
98 2 p 1,17
9,82, 1117
33611290
336 ' 2,90
2,1511875918
2,58715198
1 1 04611 V 737
1,0461737
22,2135
22,123511
431,819
43,11819
252542
2,52,161142
44135�636 -
4,43516113611
3 51,711252
3,51712'5 2
977542
977151142
18P70,531
-
118, 0701511311
20�05110,848
4435�636 10 1 766P3,310
35,215211,814
MIMIMMMMM�� 'N'M-MIN INSYMMM
M
IN
I[ iiii!1liz; r�l� iiiii llll�
I I
,a n
All I
33 ic-i,�V,Asl Liluri'd Aiiiiud��
Paigiel 139 of 34 1
CITY OF ASHLAND, OREGON
Reconciliation of the Balance Sheet of Governmental Funds
To the Statement of'Net Position
June, 301, 20124,
Amount reported fougoverflmmtal activltie3 in t1he Statement of Niet Positimare differehnit becauseh.
Toltal fluind balaniGeh3 -govemmeflIal funidsh 35125218,14
Thile cost of capital a3sets (11afld, buiddiingsh, i1mpr lveniient3, machl'Ifliery and equipment, Enfrastructure, and
coinstrUdion iini progre3s 1 S I in govemmutal fund3_ Thile Statement of Net Posit"
sh repMed a, an explendtiure I I 11M
miduide3 ffiose capital a3sets amiong thile asset:3 of theCit aS a,whole-
Net capital a,meht3 71124 118,56
Net lease, afld SBITA,assetsh 1 1 110411171
LoIng-ternii li,ablk Jes applicable to the City's governmental activifie3 are nolit due, and payable in thile curr hnit
period anild, accordingly, are, niolt repoIrted ash fluind li'labillitile:3. A111 hab-flitilles, both currehnit and long-term, are
reploirted in thie Statement of Niet PosltiloflL
LoIrig-term fiab-flitilegh (8,6, 18, 1182)
Lease andSWA liablkty 1 10,95 1 1117)
Accrued initer hst m lliabilfitile3 (34,87 1 )
Thile net pensilloini a,meht3 (fiabdilty), afld deferred inifflows and ouffillows rellated to� ffie, Niet Pen:3111oini Liability
Ish thile difference, between, the toital pensloIn liabill"i"i"ty, afld ffie, a3sets setaside toi pay bieniefi'43
earned -to the past afld curr hnit ehmplloyee3 afld benieficiarile:3. (23,26915,72)
Thile OPEB, assets (Iliabillity), and deferred inflow's and outflow's related to t1he OPEB Amet
Ish thile difference, bet eehni the toltal OPEB fiab-flityand t1heassetsh 3,et a3ldie to� pay benefits
earned -to the past afld curr hnit ehmplloyee3 afld benieficiarilles. 1 1730 1 04 8)
AccruedGomplensated absence3 are not dueand payable, in t1he current pleriod afld, thilehrefoIreh, amh nolit reploirted
in ffie, funilds.
Accrued vacatilim and 8hick 111ehaveh (1 171616,06)
o are deferred 'in
Offier long-term assetsare niolt availlablie to� pay foIr currehnit pleriod expefld� um and, Cheref re,
t hile f u n d3 -
Unavai'llablIe revenue-
Unavaillablie - prolpeft taxes 45616,56
Unavaillablie - special a3sessmmts and a.11l olther8h 2111561329
lIntemall Service Fund3 are u:3ed �by thile City to� chargle Co'943 of iinsuraflce, ri'Sk maniaglement, and fleet
maniaglement servilces to, Inidlividball fund3_ Their a,meht3 afld fiab-flitilegh are, included in thile Statemilenit of Net
Positilloini.
Initernal Service Fund niet positilloini 817241300
Totall net poslt[M 8214711730
Thile Notes to thile Finaflcial statemmt areh an integral parf of t1hilgh statement
,,,As 1111111 1 �nl C11 Akiiiiud��
Page 140 of 34 1
CITY OF ASHLAND, OREGON
Statement of Revenues; Expenditures and Changes in Fund Balances
Governmental Funds,
For the Year Ended June 30, 2024
Other
General
Street
Govern mental
Total
Fund
Fund
Funds
Government
Revenues
Taxes
24 � 106,609
$ 21V343�614
$ 11867258
28,3 17480
�Fees, licenses -and permits
15913,98
1,591 398
Intergovemmental
1744,883
11 P692�621
13 9527,14
7390 218
Charges for services
1,0586,886
11 P1694X1
1,630,609
1 3�9111182611
System development charges,
-
4,0131258
40131258
Assessments
94�3
-
9143
Fibes-and fdff6itures,
30t3,64
I-
-
3101 ' 364
Interest on investmients
I �25112,846
65�073
511,44, p 145
1, 862,1063
Miscellaneous
831, 2, 17'
187
2P0010
8331404
Total revenues
40�14115,203
51ir 79676119
81399IP,983
5114,61,1195511
Expenditures,
Clurrent:
General government
1 3�948,0,65
11073428
115,02,11494
Public safety
2, 1 � 083, 5 52,
-
2t0,8315152
Highways and streets
-11
4213755114
811 PJD,32
�4,� �3 1815,1861,
Parks -and recreation
5X,10,680
5,931312,49
Debt service:
Principall
240,850
70MO
11 16,16 11 p 607
1,97211457
1 nterest
7,2126
77612
1124P037
'139102511
Capital outlay
1 �844:1,68
2p'892Xj9
71087P'857
111, 824 9184
Total expenditures,
43A4,541
720,8275
10 1 000 529
6110,293 34511
Excess (Ideficiency) of'revenues over
expenditures
(2�66119,338)
(11 411 �507)
(l 161,00 545)
(5,6181 390)
Other financing sourcies (us,es)
Proceeds from debt issuance
4P02,8789
61100P0010
4,6281'789
Proceeds from lease and SBITA
1 �230,767
1,21301767
Transf6rs In
521,096
3179511446
4, �3 1615114 2
Transf6rs Out
(3 11 L�5,00
(2,978,031
(978,011
p
�4,2, 66511,42)
1 1
Total other financing sourcies (us,es)
.1,
1 �1441, 3,63
11 PJ050 75,18
3 417435
0 5,909 51,561,
Net change in fund ballances
(l �227,975)
(36,0�749)
1181611F,88,9
2,281116611
Fund balances bileginningi
21 278,�823
4 p 796�385
949 441
81 p
35,024 61149
Fund balances ending
20 05110 848
1 4 435 636
......... . I ..................
10 '7'6611 331
;
35 215214,81511
$ " I
The Notes to the Financial statements arean integral p,aft ofthis, statement
35 iz'i,�V,Asl li ill "Ill �rll cl Aliiiiud��
,a n
Paigiel 141 of 34 1
CITYOF ASHLAND, OREGON
Reconciliat ' ion ofthe, Stateme,nt of Reve,nues, Expenditures, and Cftanges
in Fund Balances of'Governmental Funds to the, Statement ofActivities
�Fo r the Yea r E nded J u ne, 30, 21024
Explanatilloin of certalini differenice3 beliween Mile Net C�hange3 in Fund BaIllance, and the,,Giilolvernni�lehn-t-w,l'ld��e
,Statemenit of Actlivit, I'lBS.
Changes lini niet funid ball1ance,
I - I l'i the Goat
Govern mehn'tall funids report capital o,utlays a3 experild 1� iuires. However, ' n -thileh StatemeM of Actilv'fies ,
of thoseassetg is alllloca�ted olver thilehlir estilmated usef ul 11-Weahanild r ported a3 depreci,ati'loni anid aimorti, atiori
experi se.
Capital cofl4ributiori
Capital oull1lay, experildlituires capit .11"", ed
Lease, arid,SBITA ou-flay, capitallized
Depreci,ati'lon, anid aimorti, atiori experise
The Pehnsw� �Expeflise wd the changes lifli t1he deferr d infllovv3a.nd o,ut I r0ated to the change3h lini t1he �Net
Penislori A33et, 3h (Liablifit ) from year to ye,,,a.r due to changes lini totalll peflailloin liabillity wd the fair valuileh of
penSlioni p�w net po3itlioni avallabIlle to pay peflailloin berileflits.
The OPEB Experise anid t1he 6aflge3 in -thileh dieferred Infillow-3 wd outflows rellated to t1he 6aflge3 in -thileh tolall
OREB As3etg(Liabillity) from year to year duie to 6aflge3 in tolall OPEB, liabillity wd the fair valuileh of OPEB,
plan net positiori avallable, to pay berileflit:3.
j expeMlture3 are not
U nildier the, mond iflied accrual b%asis of accou n-fling iused I n the, govern meental f U nids
reGognized for -tr nslitillofla that are not normalIlly palidwith experild.abIlle avallabIlle finaflciall resouirces. �However,
in -thileh StatemeM of Actilivitlies (which lis preseMed ofl� the accrual bas-B of accouinitiling) expeflaeshanild lliabiliitile3
are �repoded,, r giardleas ofwlhefl� financlialll resource3 are ava.111alNe. ThJ3 adjustimenit combines -thileh net chlainges
in liablk y balances.
General oblligatilofl� boM3 and noteah payalNe
Lea3e, and,SBITA
Com pensa�ted absenice3
Accruied intere:3t
R veniuies �in the-Statemenit of Activities Chat do niot provide currenit finaflciall recouirses are niot repolft d ash
revenues lin t1hegoverflimenitaIll fund&
Property, taxes
Special asses3rneentsh
Other
Transiefll. Lodging Tax,,
W ma[Service, Fun& are used by Mile CRY, to charge, cost:3 of insuranceh, risk mwagemeM wd fleet
management servilce3 to 1 nild livid ual f U nids. Their nietactilivilty 13 ih&&d in the, sht,aternehn-t of actilivibe:3.
[nterniallIService Fiuinid 6aflge in net poslitilofl�
Change, in net positiori
The Notes -to, Mile Financial sht,aternehn-ts arehan linitegrall part of thlis 3tatement
3141463
iffm
Wiff *W1
(990A487),
(107J965),
1 A042
$ .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. 7 31, 111111111111111111
3 6 ,,,As 1111111 1 �nl C11 Akiiiwd��
Page 142 of 34 1
C ITY 0 FASH �LAN G, OREGON
Statement of Net Position
Proprietary Flunds
June 30,, 2024
G Cw ernmentail
Busiin
Activities
T61lie
Total
lidernail
Water
Wastewater
Stormwater
Elliectric
communications
Enterprise
Service
Fund
FiuiM
Fuindl
Fund
FiuiM
Funds
F�unds
ASSETS
Cuirrent Assets
Caslh and cas,"hi equivalents an, d! linvestments
$ 16,397,491
$ 7,603,700
1,960,626
6,953, ' 764
$ 2,704,585
35,630,166
11,362,152
Interest an, diaccouils recej�vable, net
1,712,815
1,763,44,8
160,798
2,480,054
490,394.
6,607,509
116,305
Notes and contralctsreceivab[e
-
-
-
66,980
-
66,980,
6,616
Inventon', s
768,914
4,237
1,574,629
2,347,780,
34.,130,
Preaidiltems,
-
-
-
-
-
2,53,433,
'T'ot,all current assets
18,869,220
9,371,3885
2,141,424
11,075,427
3,194,979
44,652,435
............ 11,772,635
Noncurrent Assets
Capital a�ssets,
Lan, d!
956,5,87
2,150,338
-
3,106,925
98,770,
Con structi)m in �i rocess
,P
8 399,894
9,866� 509
21 711 -
18,288� 115
-
Capital assets
42 477,952
52,928,38,6,
1,521,867 17,6421257
9,811,796, 124,382,25S
18,979,711
Less,accouimulated depreciationiand arnadizafion
�231889,90,1)
�28,973,071)
1 , 7,967) 10,736,717�
�9'536,835,. (74� 224,489�
13,3885,97 1)
'T'ot,all noncuirrent assets
27x944,533
35,972,163,
41, 5 5E, 6 11 6,9,05x54I0
274,961 71,552,M
5,692,510,
Total assets
46,813,753
45,343,548
2,597,035 17,980,967
3,469,941 116,205, 244
17,465, 146
DEFERRED OUTFLOW, S OFRESOUI RCES
PenslD,n related
CIPEB, rel�ated
Total dleferred ajutflows of, resouirces
L.IABILlITIES
Cuirrent liabillities
Accounts i &jable
ip
Retainage payable
,Accrued salanies and payrd,'H� taxes,
,Accruediniiteirest payable
Other Ii, billifies,
Com,
pen, sated absen, ces
Pledged reienue debt i &/able - curreinl
ip
Geineiraloblilga,tion lbonds I ap/able, curreinl
ip
'T'ot,all current lliabillities
Noncurrent liabillities
Compensated absences
Net OPEB Liabillifies,
Proporfion ate Shareof Net Pension 1-11 b11114
P"'Iledged revenue debt a/able, net
,P
GeineiralobIliga,tion bonds ap/able, net
ip
'T'ot,all noncuirrent liabillitles
Total liabillities
DEFFEEIRED INFLOWS OF RESOURCES
PenslD,n related
CIPEB, rel�ated
Total dleferred linflows of, resouirces
550,765, 394,220 116,552 1,034,112 209,108 2,304,757 145, 118
74,348 93, 76 2 40,312 - 80,012 18590 307,024 14,942
......... 487,962 1 516EI,18164 1,114,124 227,6,98 2,6E 11, 781 '160,060,
2,29,6,26
285,991
11,095
1,235,373
31,132
1,793,217
182582
-
85,443,
-
-
-
85,443,
-
57,390
21,386
5E, 117
44,124
10, 6E 19
138,636
3, 124
119,726
98,6E 18
259
-
-
218,603,
-
-
-
-
291,426
-
291,426
-
30,165
20,267
1,062
53,0896
7,184.
112,574
7,183,
5D3,430
111, 965E
-
-
-
6E 15,395
-
180,000
40,000
10,000,
-
230,000,
-
1,120,337
663,670
27,533,
1,624,819
4 8, 93 5E
3j",85, 294
192,890,
90,496
60,800
3, 186
161,697
2,15,53,
337,722
21,550,
279,948
364,089
165,851
273, ' 054
66,706
1, 149,648
52,640,
1,739,918
1,245,377
368,198
3,266X8158
660,591
7,280,942
4'158�443,
7x704,849
8,03,9,149
-
-
15,743,998
570,000
135,000
35,000,
-
-
740,000,
-
10,395, 211
9,944,415
572,235
3,701,599
748,949
25 , 25 2,310,
532,633,
11 x505,548
10,508,084.
5,99,76S
5',3,26x4l8
797,784.
28,737,604
725,522
2,16,964 155,296, 45,914 407,370 82,374. 907,918 57,167
41'5,39�1 57,428 24,847 480375 11,294. 187,335 9,061
21,2,725 ..................... 7pj,� J_ 455,7415 .. ........................ 93,667 .. ..............
NET POSITIION�
Net lb,"veshent lin capital assets
180986,254
27,560,606
4.10,611 6,905,5410
274,961 54,137,972 5,692,510,
Restricted f Systemi devel[opmenl
9,66,355
2,372,090
30,321 -
- 3,368,766 -
Unrestricted
15,718,353
5,178,025
1, 642,43B 6,407,388
2,531,227 31,477,429 11,140,945
Total net position
$ 35,670,962 $
35,110,72"1
2,083,370, 13,3121928 $
2,806,188 88, 964'., 167 16,833,456
AdJustment to relect Me consolidation of
linlernalsermice fuind a6vit'les re[ated to enter n',3oe fuinds
ip
8, 106,149
Net c�sitjon of lbusiiness-� pe a0vities
ip
97,090,316
The Notes to the F'���n;anc���a"l,statements arean� integral'part of thiiis stalemeinl
,,,As 1111 ill "I �rll Cill Alkiiiiud��
Page 143 of 34 1
Operating revenmies,
Charges forservices,
Miscellaneous
Total operating revenues
Operating expenses
Cost of serv'ices,
Depre6atlon and amortization
Total operating expenses
Operating Income (loss)
Noni-operating revenue(expenzes):
Intergovernmental
Investment earnings,
Interest expense
Total nm-operafing revenue (expenses),
Tranisfers, and Cap,ital Contributions
Transfer'Out
Capital�� Contributions
Total tramfers,
Change in net position
CITY OFASHLAND, GREGION
Statementof Revenues, Expenses and Changes in Ne�t Plosition
Proprietary Funds
For the, Year Ended June, 30, 2102,14
Governmental
Business, )Te c WE Iles, Aefivities,
Tele- 'Tota 11 Internal
Water Wastewater Stormwater Electric communilIC-ationis Enterprise Service
Funid� Fund Fundl Funid� Fund Funds Funds
8,8 11,0 39 $ 6,654,240 $ B33,1135 $ 16,906,546 $ 2,789,5918 $ 35,994,558 $ 6,696,159
10,926 3,939 556,738 - 571,603 199,747
....................
8,82-1,965 6,658,1179 B33,1135 17,463;,284 2,789,598. 36,566,161 6,895;'9106
6,503,862
5,203,889,
973,992
16,695,95B
2,884,748
32,262,451
4,026,169
702,952
113,2113,832
53,022
337,184
55,132
2,362, 122
613,834
7,206,814
6,4117,72-1
11,027,0114
17,0 33,142
2,939"880
34,624,573
4,640,003
11,6 15, 15 1 ................
240,45B ............
(1193,187
430, 142 . ..................
11 (1150,2812),
1,941,588
253,350 - 983,T7 11 - 1,237, 121 -
79-1,878 355,969, 98,674 333,559 1142,511 1,722,591 449,538
_____�30,546) (111 3,976)� � � f I I I � I I— - - I I � 1 1, -
1,014,6812 241,993h 97,373h 1,317,330 1142,511 2,813,889 449,538
(50,000) (50,000)
975,101 975,101
925,101 925,101
3,554,934 482,451 (96,506) 1,747,472 5,680,578 2,7015,442
Total net posifilon - beginning 32,1116,028 34,628,270 2,179,876 11,565,456 2,813,959 83,303,589 14, 128,0 14
Total net posifilon - enAing $ 35,670,962 $ 35,1110,72-1 $ 2,083,370 $ 13,312,928 $ 2,806,18B $ 88,984,1617 $ 16,833,456
Change in pc�sitlon $ 5,680,578
Adjustment to, r'II the co�nsdliidafion of 11niternal service fund actv"Ifies related to, enterphise funds, 1,507,470,
Change in net i losifion, of business-ty I i ies, $ 7,118.8,048
P I pe act vit
I
The Notes, to the are an integral�� part of thils-statemient
3 18, ,,,As 1111111 1 �nl C11 Akiiiiud��
Pagel 144 of 34 1
CITTOF ASHLAND17 GREGON
Statement of Cash Flows
Proprietary Funds
For the yearendedJune 307 21,024
Business -type Activities Enterprise Funds
Governmental
Te4e,
Activities
Water
wastewate'r
Stormwater
Ellectric communications
Intemall Service
Fu nd
Fund
Fu nd
Fund
Fund
Totall
Fu MIS
C aa�h flows fram aperati ng activities:
lu
Receipts from customers- and j ser's
$ 8,624,4,94
6,415,116,
$ M4,056
16,890,836
2,813,050
35,537,552
129, 828
Receipts from lintemal users
-
-
-
6,683,225
Payment's to Suppliefs,
(4,477,725)
(3,828,652)
(478,420),
13,41" 5 4,6 11
(2, 298,94 1
(24,538, 3,50)
(4,070,201)
Payment's to employees
2, 134,629)
1,810,679)
(367,770),
(3,772,550)
(714,158)
(8,799, 786)
(766,406)
Net cash from operating activities
2, 0 12,140
775, 785
(42,134.),
(346,325)
(200,049)
2,199,417
1,976,446
Cash flows frorn noncapital finand�ng activitles:
Transfers In(lout),
(50,000)
-
-
(50, 000)
-
Intergovernmental
253,350
325,771
579,121
Net cash from no,,,,ncapitall financing activities
203,350
325,771
529,121
Cash flows frorn capital and related finiancing activities:
AcquisitlOnand oanstructjon, of capital assets
(532,438)
(2,489,640)
(5,683),
-
(3, 027,764)
(1,988,386)
Proceeds from issuance,of debt
668, 967
2,777,031
-
-
3,445E, 898
Prindpd� �i ald,on bands, contractsand notes
ip
(391,50, 1)
(150,854.,
(10,000)
-
-
E
(552,355)
Interest ipald,on debt
(30, 546)
0 13,976),
(1,301)
-
-
(145,823)
Net cash fram capitall and related financing activities
(285,618)
22,558
(16,984)
-
-
(280,0145)
(1, 98S, 386)
Cash flows fram infvesting activities:
Interest from linvestmentsand other income
791,877
355,958
98,674
333,559
14.2, 507
1,722,5,77
441`9,538
Net increasei (decrease) in cash and investments
2,721,748
1,154,301
39,556
313, 005
(57,542)
4,171,068
43,7,5,98
Cash and Investments, beginning of"year
13,665,743
6,449,399
1,941,070
6,640,759
2,762, 127
31,459,098
10,924,553
Cash and investments, end of year
$ 16,387,4`9 1
S 7,603,7010,
S 1,980,626, $
6,953,764 $
2, 704,585,
S 35, 630, 166
S 11,362,152
Reconcillatia,,n ofoperating income to net cash providled �by
aperating activities:
Operating incame
$
1,615,151
S 240,458
$ (193,879) $
430, 142
S 150, 282)
1,941,58S
S 2,255,904
Depreciation and amor[lZation,
702, 952
1, 2 13,832
53,022
33E7,184
55,132
2,362,122
613,834
Change lin assetsand llabillifies'.
(I nicrease) decrease
Receivables
197,47 1)
(243,063E),
(29,079)
(582,448)
23,41"52
1,028,609)
(82, 854)
Net pension Illablillity and rellated deferreds
29, 760
(151,203E),
76,011
16E7,234
(73,419)
48,383,
157,224)
1 1 ", .
Total 10P E B. I iab ll�lty and related deferr�eds'
4 .7 � 940
59,883E
64,442
1 8� 3ET7
967
191 � 509
BS I
Inventories
(12, 216)
-
(54.2, 162)
-
(554,378)
(515,936)
1 nicrease (decrease)
Accaunts payable and accrued liabillifies,
1 77,6E'90)
HUM)
(15,364)
1 6E7,016)
(6E 1, 989)
('738,867)
129, 6E55)
Other Illablill'ities
3,814
(27,314.),
2,714
(7 � 6E36)
6,09 1
(22,33E 1)
(8, 504)
Net cash frorn operating activities
$
2,012, 140
775,785
$ (142,134) $
(346,325)
(2010, 049)
2,199,416
1, 976,446
Schedule� of non -cash capital and related fin,ancing activities:
Unrea,"llZed gialinfloss), on,"investments
$
8, 9011
4,147
$ 1,089 $
3,510
1,498
S 19,1415
5,375
Loan forgiveness
975, 101
-
-
-
-
-
Net ncrncash linvesfing, capital' and flinanding activities,
$
994, 002
4,147
$ 1,089 $
E
3,510
14,98
19,1415
5,375
The accompanying
notes are an llntegral�� artof the baslillc filnainc101 statements.
ip
3 9 ,,,As 1111 ill "Ill �rll cill Alkiiiiud��
Pagel 145 of 34 1
C[TY OF" ASHLAND' OREGON
Notes to the Basic Financial Statements
Forthe, year ended June 30i,, 21024
AL
WIF
IN IN
®r
Wj
............
pl,
op m 41
OF w 0
AS OF W, W, I S
a gill a Is in It
w M
I w
op
W 40 op A
'L ATAJ
&7 JA
71 m a
40 Aliiiilud�� I Iaii&��d��
Page 146 of 34 1
measurable and available. Revenues are cionsideredtio be available when they are collected within the
perilod or soon enough thereafter to pay liabilities, of the current, per I iod. For 'this purplose, the City
considers revenues, to be available if they are coillected within 60 days I the end of the current, fiscal
perilod. Expend itu res, generally are recorded when a liability is incurred,, as underaccrual accounting.,
However,, debt service expenditures, as well as expenditures related to compensated absences and
claims and judgments,, are recorded� only when the payment is due.
1.11
Property taxes,,, franchise taxes,,, licenses,, and interest asslociated with the current, fiscal period are
accruable so have been recognized as revenues of the current perilod. All� other revenue items, are
considered to be� measurable and available only when cash is received �by the City,.,
111;1 !1 11111 � I I I � I I ii I � I I RON
iff in, m,
lklill� � 1�1` H �, , i I � � � �
TheGeneral Fund is the City's �primary operating fund. It accounts, for all fibancial reslource�
.1
of thegeneral government, except,those requiredtio be accountedfor in another fund.
The Stre�et Fund acciounts for the resojurces and operating expenditures related to the
maintenance,, operation and cionstructioin of the City's, streets and storm water collection
infrastructure. While a substantial portion of revenues come from user fees,,, the primary
source is state -shared highwayfunds.
I ill I 1 1 liq 1111 1 ill
1111111111.1111 1OF IMM
The Water Fund accounts forthe resiources and expenses related to supply, treatment, and
distribution of waterthroughlout theCity. The primary slource of revenue is us,er fees.
The 'Tr!"astewater Fund accounts, for the resources and expenses relate4 toj collection and
treatment of wastewate�r throughout theCity. The primary slource of revenue is user fe�es.
The Stormwater Fund accounts for the resources anll* expenses, related to collection and
t re atm le �n t of stio rmwate r th roju g h oju t th e C ity. Th e 'It r i m a ry soju rce of reve �n u le i s u se r fees.
The Electric Fund acciounts for the resources and expenses relate4,11 to distri*ut,ilon of electricity
throughout theCity. The primary slource of revenue is user fe�es.
The Telecommunications Fund accounts for the resiources and expenses related to
broadband and high-spe�ed data transmission services throughout the City. The primary
source of revenue is user fe�es.
Fw goo
'Al � I- W A
I* Spejcial� revenuefunds account for proceeds of specific revenuesojurcesthat are restricted7
committed or assigned to e�xpe�n�di�tu���re,for,s,peicifi�,c purposes other thandebts,ervice or capi'tall
expenditure.
Debtservice funds account forfinancial resiources, thatare restricted 'I committed,, or assigne
to expendituresfor principaland interest related costs as wellas the financial resources b6i�n
a,ccumula,t,ed,for,futu��re�,de�bt,s,er,v�i��ce�,., I
Capital projects funds account, for financial resiources, that are restricted,,, committed, or
assigned to expend itu res, for capital outlays, except for thlose financed by proprietary funds.
1�101 1111llp 111111
4 I1.1''FlAs! 1i iii "Ill �nl C11, Aliiiwa����
. ...... . ..
Page 147of 341
Relvenues, are derived primarily from property taxes and state gas tax apportionments, whic��
areldelsignateld forthe construction of specific projects.
Internal Service Funds account, 'for insurance and fleelt management services, primarill ,
provideldtio otheir departments or agencies ofthe City. The costs I the services, provided ar
recovered by the chargiestio the department andfor ouitside agency receivingthe service. I
JA 4k JA JA 1 ;0*
I as
III WI
WIN 0
& a
IT,
6 oil is is
OFF.
0 a w III fill,
W,
Op JA
Op
oil j a
0 Sp a a
OR w 0 Sa, ON 9 a
I
... ..... . . . . . . ......... ANSI
42 ,,,As 1111111 "Ill �nl C1, A`irurvua����
I I . ...... . ..
Page 148 of 34 1
2. Restricted Cash
The balance of restricted assets reported in the Statement ofNet Plosition is as follows:
General
Government
Resticted Cash.
Cemetery Trust Fund 965,F2,57
Illlj��Ijillllllli 111;lq� I I iiiiiiiii
��i ;� I I I � ; ��� I
ff w 0' J
NIP
1111 111 17WIlwAl III 1110PAIWE IIUI 111111 No ON IN I III IN LI IN LIWA III a oil IN LWA !IIFWF3I 10
dr
Aw 4m; AN,
Jr w W,
MORI *1 -A M01
11101 [A ft rw 110116.1 MIMI
43 Anirvud��
I I . ...... . ..
Page 149 of 34 1
The costs I nlormal� maintenance and repairsthat do� not addtlo the value ofthe asset or materially extend
asset lives are notcapitalized.
IF! Z21 SPI F
The City 11,s, policy states that any asset that is internal developm�ent will be capitalized i'f the actual or
estimatedcost is $25,,,000 or m1ore. The useful life ofthe assets, will be determined bythe developing
department,the Finance Department and theCity Manager.
''1 11
Property,, plan't and equipment of the pr I im�ary government is, depreciated using the straight-1ine method
over the following estimated usefuil lives ofthe related assets:
Buildingsand improvements 33 to 50 years
Electric powergeneratilon and distribution system�s, 40 to 70 years
Water, wastewater and storm water systems 15 to 50 years
Public dom�ain infrastructuire 15 to 25 years
Equipment 2 to 20 years,
T. Compensated Absences
It is, the City's poilicy to perm�it employees to accumulate earned buit unused vacation and sick pay
benefits. Since the City does not, have a poilicytio pay any amounts when em�plloyees separatefrom
service with the City,, there is no 1�iability for unpaid accumulated sick, leave. All� vacation pay is accrued
when incurred in the government -wide and proprietary fund financial statements,., A liability for these
amounts is replorted in the governmental funds, only i'f they have matured or are taken and paid from
current resources.
81. Loingi-'Tarm LiabHRJ�es
In the gojve��rnment-�wi�,de�'fi�nan�cial,s,,t,,atem�en,t,,s, and proprietary fund types in�'t,�he�'fur+*'�'fi���n,anci�,aI statements,,
long-term debt and other loing-term obligatilons are reported as liabilitie�s in theapplicable governmental
activities, business -type activities,, or prq'ltrietaryfund type Statem�ent of Net Positilon.
Blond premiums and discounts, are� deferre(I an*'�amlortized overthe 1�ife of the boind using the effective
interest method. Blonds [Itayable are reported net of the ap��Iicable bonding premium ordiscount.,
�l�n't,�he�'fund,fi���n,anci�,aI statem�ents,, governmentalfund types, recognize boind premium�s anddiscounts,, as
j
well as blond issuance costs, during the current period. The face amojunt of debt issued is reported as
other financing slouirces. Fremiums received on debt issuance are repoirted as other financing uses,,.,
Issuance costs, 'I whether or nlot withheld frojm� the actual debt proceeds received,, are reported as debt
service expenditures.
For governmenti-wide reporting as well as in proprietary funds, the difference between assets and
deferred ojutflows, of resources less liabilities, and deferred inflows of resources iscalled Net
position iscomprised ofthree co�mponents: net investment in cqpital� assets, restricted, and unrestricted.
Net investment in capita] assets consists of capital assets, net of accumulated
dep,reiciation�/a�moi�rt,�i��,za,t,i�ion� and reduced by outstanding balances of bonds, notes, and other
debt, that are attributable to the acquisition, construction, or imprlovem�ent of thlose assets,,.,
44 1[11' if '111A s 11111111 1 �nl C11, Aliiiiva����
. ...... . ..
Page 150 of 34 1
IN
A 'IF W
............ ............
WIN IN
IN 0 1 Lp . . . . . . .
01 lip
I lei a
IN all' I= op I,
Al
W W M will
a
Now IgUL"I
10 ojjj oil
to,
Mi a iiii dr� lop
111111 11111 litlIFIR21111111111111 1� 11111" rIIIIIII I I III
51� 211 �� 0 1 1 1
L W W! . ;q1! - � - - ... - W
M)"If t Asil Liurl,cf! Ailiiliud��
4`111111111 W1111' 111WI 11, 'Mr 1, 1 1411, 1 1 � I I . ...... . ..
Page 151 of 34 1
I Im
m
Vil V
Am iff Im go
M IN
OF
Rk J*
OR IR Rai RUN
w W
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Rk Rk Rk op
IN
ic-i,�F,Asl Liluntil Ainirvud��
4 6 (1.1d, 11 1411, 1 1 � I I . ...... . ..
Page 152 of 34 1
1. STEWARDSHIP, COMPLIANCE, AND ACCOUNTABILITY
A., Budgetary Informatii,oin
The City has adopteld a bileinnial budget for all funds on a basis, consisteint with generally accepted
accounting principles, flor glovernmental funds. Thei City Cojuncil� resolution adopting the budget and
authorizing appriopriations for elach fund sets the Iev&l �by which expenditures, cannot legally exce�ed
appropriations.
Appropriationsare at the department (Iorganizatilonal� unit) levell for funds, with more than onedepartment
and by tojtal� personal services, materials and services, capital outlay, debt service, transfers,, and
contingency forthose funds with only one department orfunction. The detail budget document,, howelver,,
is requiredtio contain morespecifi�c,, detailed information for the above,-mentilloned expenditure categillories.
The City �budg�ets debt service principal and interest ion a cash basis, it is, reported on the statement of
changes, in relvenues,, expenses and changes in position.
I
a' S im al a Ilk
;01 m 1 111111 1 1 � Ills"
070 MR v- �
W W lip lip
Expen4itures of the various, funds, were within aLlIfthorized apprlopriat�ions for the year endeld June 3*7
212-4.
Defi&it Fund Eqpftyir
ind .. (Osclosure of dieficit fund
Geinerally accepted accounting principlesand Oreligonstate law requirels fu
balance/total net position. On J�unei 30, 2024,, no funds reported a deficit nelt position in the GAAP biasis
financial state m e Ms.
If AsIll I 11,�i �r),Cll Anirvua����
411117 (W11111111" 111111 I'll, 1 1[11, ii 411, 1 1 � I I . ...... . ..
Page 153 of 34 1
111., DETAILED NOTES OIN ALL FUNDS
A., Deposil'S and Investiments
Total Primary
Government
PAY ca sh
$ 3, 7090
Deposit, with Inaincial insittut'Ons
3711,94 76719
Imprest Cash
1120, 70100
Inveshmnts
757389WO160
$ 787706F18,29
G 10 - 77 7'41 5,72
vernmental - unresk"Ided $
G vernmental - resl�ncted-
C. e m�ete ry T rust �F und 965,F2,57
$ 787706F18,29
........................................................................................................................................................................
11. Deposil'S
Deposits with financial institutions include bank demand deposits. Gregon Revised Statuitels require
deposits to be adequately colvered by fedeiral depoisitory insurancel or depositeld at, an approved
depositoryas identifield by the Treasury,.
IN IN
all iM
;0* 10
IN,
1 0101
3. lnvestments
Policies officially adlopted byCity Council allow theCity,to invest in: U.S. Treasury Obligations, (bills,, notels
and boinds), U.S. Government Agency Securities, and Instrumentalities of Government Sponsored
Corpoirations, Ranker"s Acceptances,,, Certificates of Deposit (atcommercial banks that havel a b,ranch in
Oregion and Savings & Lojan Associations that havela branch in Oreligoin),
State and Locial Government Securities,7 Commercial Paper (Al 5 AA5 Pl), State of Gregoin Investment
P10017 and Re�purchase'Tra�n,s,act�i��ons.,
111' m
. ...... . ..
48 1[11''ViAsl I ill"111 �ntl Alirurvud��
Page 154 of 34 1
MM41-111ill
As, of June 307 2024, thelfair value m�easurelment at the measurem�entdatelll, the City had the following
investments and m�aturities:
Inves,int Matud'ities jin months
I nivestme Fair, Value Less �than 3, 3-17
'U.S. Treasury Bill $ 3,5F6,97';402 - 3,576197W402
State T reas,u rer"s, I n v le shie n t Poo 11 3,976,91 F658 39,01,658
$ 7'5F38,9,;0160 3,9,F69,1;,6,58 3,576197W402,
oil w
AL
All
oil"
4.
00
1nitierest, Ratie �Risk
As, a means, of lim�iting its, expoisure to fair value 11losses resulting friorn rising interest, rates, the City S
investment plolicy aillows only the� purchase of investments that can be heild to maturity. lnvestm�ents,
cannot be made predicated upoin sell I i ngthel security �rior to maturity.,
11 1TWOM IN, MR11111 M1, M, rill =21 17111 M-WO MHUMI mo�ME
Under 30 days,
10% Minimum
Under 90 days,
25% minimum
Under 270 days
50% Minimum
Under 1 year
75% minimum
Under 18 rronths
8,0% Minimum
Under 3 years,
'1010% Minimum
Oregion Revised Statutes require that investm�entsdo �nlot exceed a m�aturity of 18 moinths,, except whein
the 11ocalglovernment hasadopteda wriftein investm�ent plolicy that wassubmitted to and reviewed by the
OSTFB.,
Arro ff ucm 1
Neither the Oregion Revised Statutes nor the City's investm�ent policy li�mits, investments as to credit rating
forsecurities purchased frojm� U.S. Government Agencies. As nlotedab,ovel,, the LGIP is unrated.
Oregion Revised Statutes require Banker's Acceptances to b,e guaranteed by andcarried on the b�ooks,
Of, a qualified financial� institutilon,, elligible fordiscojunt bythe Federal Reserve System, and issued by a
qualified financial� institution whojselshort�-term lefteir ofcredit rating is, rateld in the highest catelgory by one
or more nationally recognized statistical rating organizatilons.
. ...... . ..
49 IC11''FlAs! I ii, "Ill �nl C11, Aliliilwa����
Page 155 of 34 1
To avoid incurring unreasonable risks inherent to over -investing in specific instruments, or in individual
financial institutions, the City's investment policy sets maximum limits ion the percentage ofthe plortfolillo
that can be invested in any one type of security., As I June 307 2024A1he City was in compliance withall
percentage restrictions,.
Oregion Revised Statutes, require that no more than 25 percent of the mlonies, of local government to �be
invested in Bankers Acceptances of any singlular qualified financid! institution. Amounts in the State
T re as, u re r" s LG I P a re n lot req u i red by I aw to be co I I ate ra 1 ized.,
PerCity policyl, no morethan the stated percentage of the overall poffolio will �be invested in each ofthe
foillowing categoiries ofsecurities:
'U.S- Treasury Olbhg�abons
110,011%,
10
'U.S. Governme n t Ag le n cy Se�cur ites & I nst u n7entallbes, of G livernment Sponsored Corp.
110,011%,
Banker's" Acceptances
5,011%,
Certicates, of Deposit
35%,
State and LocalGovernment Securities
35%,
1
Repurchase Transactions
25%,
Colmn-erdal Paper ('AA,,, Al I P1)
'1011%,
State of Oreg�on Investmrit Pool Securibles,
110,011%,
Fair VdIlue of Investments
The City of Ashlanid measures and records, Its Investments using fair value measurement guidelines estabilished by
generally accepted accounting principles (GAAP), These guidelines, recognize a t1hree-tiered fair value hierarchy� as
Level 1: Quoted prices for identical Investments in active markets,,
Level 2: Obseirvable inputs, olther than tholse in Level 1, and
Level 3: Unobservable tn�puts�
W
1p IF IF
III M
4p W Ell
At June 30, 20124, the -City of Ashland had the following, recurring fair value measurements:
I niviestmgnts by,,,,Fair Value Level
U-S,. Treasury obliI atolns
19
US Agency obligatoins
State T reasu rer"I's, I n v lestile n t Pool
�F a I �r Va I u le Meas u �re me �n t Cost
30-Jun-24, Leviel I Lievel 2 Leviel 3, Measuremnit
3 11 ? 7'101; 212 $ 3,11,71072,12 $ - $
3?987; 190 3W987; 190
39?691;,6,58 319116,917658 - 3 9 W 619 1 ;658
75?38,9,;0!60 319116,917658 $ 3W987; 190 $ 39F691;658
. ...... . ..
,,,A s 1 11 1 �n, C11 "A n n �u a C q:��) ��-e le ii �s, v
li 0 cl,
Pagel 15,6 of 34 1
As, of year -lend,, receivables 'for the City's, individual major funds and non-lmaj br, internal service in
aggrelgate, including the applicable allowancesfor uncollectable accounts, are asfoillows:
Current Receivable
Plropelr� Tax
Business Licenses
Ambulance Billing
UNJ� Re,celivabiles,
Grant Receivables,
Misc- Re,ceivabiles,
Hlotell/Motel Receivables
Total current
lo, 29-Terim Receivable
Rehabllftatoln� Loans,
Spiedial Assessments
Conservabon Loans
Total
Govilemmental
Activities
$ 52,77773
637023
11,86,87355,
11,53,271183,
21,9067288,
21,28,07559
83,773191
1101,0157572,
5,417452'
4 7 90,01
Notels Receivable 6W616
SDC receivable 52W049,
Total long-term 1 11 BF01 7'
Total
�Bi, u s 1 n less �- Typie
Activities
Accounts, Net
$
$ 52 7; 773
63,;0123
-
11 7 868; 3,56
5" 13,17968
6F664; 151
11,23,27279
4W1138567
2437261
2,F523;18,20
83 7; 3,91
6116,0177508
1,6,F623;01811
54;452
4;900
6679801
66;19180
-
6;6116
-
52,049
6679801
184;997
Total $, 1017 133F58,9, $ 61,67417488, $ 16w18,08;079
.........................................................................................................................................................................
Governmental funds relplort, unearned and unavaila*le revenue in connection with receivables for
revenues thatare nlot considereld to be available to liquidate liabilities of thecurrent period. Gojvernmental�
'funds also defer revenue recognition inconnection with resources that have been receliveld,, but not yet
elarned., At the end of 'the current fiscal� year, 'the various components of unavailable revenue and
unearned revenue repoirted inall funds werel as shown ion the table �below as, follows:
Govemmenitlial Activities:
ProlperV Taxes
Leases,
Deferred Rehab and SDC Ii S
Special Assessments
Business Licenses,
Transient Lodging Tax
Ambulance Services,
Total Unearned Revenue
Ot �h le �r
Total
Goviemmental
Glovem mentlial
Genieral Fund
Street Fund �F u nd s
�Fu nds
$ 43 11 74001
$ 25;256
$ 4516;656
-
346;093
346;0193
1061,501
106; 50 1
47900
4;900
179F973,
1719; 9 7'3
837F3601
8,37;360
11;0277595,
- -
1 70,271T595
$ 2AMP329,
47900 $ 477,850
$ 2,F9519,01719
. ...... . ..
Pagel 157 of 34 1
C., Capital Assets
Capital asset activity for the year ended June 30, 2024,, was as follows:
Balaniceh Additions Retilrements Balaniceh
June,30 21023, and Reclasses and Reclas,ses; June 3,0 2024
Govern me n ta I Activ it ie�s :
Capital assets, not beEng depre,cialed
Land
$ 15,489X7 $
504Y,587 $
$ 11519,93fi5,4
Conshcioln in progress
881 1
3
196,33,08,
8,81
................ I ................................
Total capltallas3etsh, no4 being deprecia-led or arnarl",zed
19 5,94 948
81,24 8 4 10
1 96,33,08,
25 8,80, 051
�Le,a3e, asaels - equiprnent
113 � 648
520Y919
910,18,
6,25fi48
Subscrip-boun baseda:33et
-
7117 Y698
-
71 7fi%
Bu 1111d i�ng 3
46�242�942h
2, 3117 Y 1019
4815,60�05,1
1 ntastructu re,
63,295�651
11 X,3y'308,
65 1 2,58, 95,9
Machnilehry and equipment
26, 0,67 45,6
2 7 71 95,
5
28 3,10, 88,3
Tolbl capftala:33etsf, being deprehaa-led and arnoritzed
135,J719Y,697
81; 290 Y,812"9,
537,13,87
14 3, 4 73,; 13,9
Less accumubted arnorlZaboln and depre,c-Ubon far
Le,,,ase and subscripfion a,,5:3etB
(248,1093),
(9,0,18,),
(2,39,075)
BuIlIldings
(2, ,987,818)
(11,20,5222h),
(24,1193,040)
1 ntastructu re,
(45,060,822h)
(11,3110,403),
(46,3711,225)
Machinilary and equlpmnt
j 32,2L,)
... ..................
11,485F'35, (52,8�3,691,
---D 1 5111; 3 11
ToUl accurnulated depre,ciafion andamorfiza-bon
(87P602,962h)
(4p249Y,07'7)l
(537,387),
(91,314,651)
ToUl caprtallas3etsh bellng depreciated and arnarlb,zed net
48, 116 735
4941152,
-
5211158,24818
Governniental alch'i"""", es uapital asaels, neht
$ 6 7' 7 11683
$ 12,2910 162,
$ 196,3 3,08,
$ 78 038, 53,9
Balance
Additions
Retirehments,
Balance
June 30, 20,23,
and Reclas,sez
and Retlass,es,
J u n eh 30 � 20,24
Buzilneh,ss-type actilvities:
,C a pital assetB , n ot bein g dep redated
Land
$ 3 106 Y 925
$
3 Y 106 1 9,25
Cons�ucblloln ini progres3
16 260 Y'349
310,271764
118 Y 288 Ill 15
Tolal capitallasgels, not being deprecia-led
18 367 274
3 0,27 764
21 39,5 0410�
Lease aaaels - equilpment
7Y,850
7�8'50
-
B u -flid Ing 3
22 0919 Y,664
-
22 Y 0919 Y,664
Mastructure,
99447Y,535
919447Y,535
Ma,chi[nehry and equipment
213,51,05,9
2283,51,059
To�Lal capitallasaels, beEng deprehaa-led
124�39,OJOIB
7J8,50
-124 � 382 Y 25B
Less accumuWed deprehaa-boun-
B u illIld Ing 3
(9,9116Y,901)
(4 33, 1124),
-
10, 3 �5,0 Y1025)
Ma8tructure,
(58,642Y29,9)
(i Y180,915,32),
-
(60,451 Y83 1)
Ma,chi[nehry and equipment
�32,3 167)
11,9 46 7),
-
j 3 422 634)
i " � i i
To�Lal accurnuilatad deprecii"aboln
(71,862Y,368) (2 Y'36 2h 1 112 2),
-
(74,224Y48,9)
To�Lal capitallasaels blehlinig depre,clated, nel
10�
h
.............. '2 362 1
50
50 157 769
Buslniess--�plleh acfivifileh3 capiii' I asaels, net
7 0 89,5 0 15
$ 7' 8,50
........... J.
$ 71 552,80 19
Anirvud��
I . ...... . ..
Pagel 15,8 of 34 1
Depreciatlion and amoirtlization expense 'for thel gojvernmelntal� activities, as charged to
functions/programs ofthe primary government is, as flollows:
( I'%
l3eneral golvernment
$ 1 1, 4 5,07338,
Public safetIy
25,67982,
Highways and streds
1 1, 4 53 7 211
Pairks and �Rec
1 110887546
Total
$ 41,2497077
Depreciafloin expense for the business type activities as,ch��arge,d,t,lo,f'unctio,�n,s,/pro,,giram��s of the prii'mary
government is asifoillows:
Water Fund
$ 70,27952,
Wastewater Fund
1 1,2137832,
Stoirmater, Fund
5,37022,
Electric Fund
33,77184
TelecommunicabIon Fund
55; 13 2,_
Total
$ 21,36,27122,
�Lease and SRITA Right ito Use Assets
The City has leases, for office equipment, pollbel equipmentand officespace, which it replorts as, capitad 11
assets in the Staterneint of Net Position. The following lease activity occurred duringfiscal year 2024,:
Bleginning Ending
Goviemmental Activitiels: Balance Inicreases Decreases Balance
Leased equipment 113;648 $ 411,1110,010 $ 19 " 018 5,15,;630
Leased buildings 1019,918 1109'';
19
Total leased asisets 113;648 5,20919 1,018 62 5,; 5,48
Accumi. ArnortiZation Equipment (1114,118), (19,018), ('110 5,100)
Accumi. Amortization Buildings (�24 32111,711111111 �2�41213,112171
all ! 11 �i �i "I "I
Total aniortizatibln leased assets, (19,018), ('1129 W 427)
�Net leased assets $ 113;648 $ 3,821,47'3 $ $, 4196 F 121
TheGity alsio reports Subscription -Based Information Technology Agreements(SBITA) ascapit
assets. The following SBITA activity occurred duringfiscal yelar 2024:
Bleginning Ending
Goviemmental Activitiels: Balance Inicreases Decreases Balance
Subscription asset $ 7171,698 $ 717;698
1 648),
Accumulated aimoritizatilOin SBITA 10191,648
..... ..... (10911
n ass
Net subscriptib et $ $ 60830510 $ 608,0150
Constructil'oln Colmm�itiments
The City has active construction projects as of Junel-3*,, 2*24. The projects inclu4e coinstruction of
r
variolus infrastructure i�m�provements,and,add���i��tion�,s,,t,lo't'�hei City s, p a r ks, , tra ns, plo rtafi� o n , stio rm wate r , wat,p
wastewater, and telecommunications systems. The City had approximately $4.2 millillon remaining in
constru��,c,t,i�ion,coi�nt�r,act commitments undeir construction contracts as of June 30,, 2024.
111' m
. ...... . ..
IC11''FlAs! I iii "Ill �rll C11, Aliliiliva����
Page 15,9 of 34 1
D. In�terfund Rece]vab1a, Payable and Transfers
lnternal� transfers, are budgeted and recorded to show legal and operational commitments betwe�en funds
suchas cost sharing ord&bt se�rvice. Interfund loans are usedtio assure adequatefund balances infunds
where operations do not currently (on a shlort-term basis) generate enough support, through revenues.
Interfund transferactivity in fiscal year 2024, was as, follows:
Transfer From
Govemimental Funds:
Ge n eral F u n d
S�eet Fund
Nourklior Fund3
Business -type Activities:
Wathr Fund
Transfer to
Governmental Funds
Nonniajor
G ie io
hneral Fund Street Fund� G vernmenta! Total
- 0 $ 5,00
$ $ $ 3110150, 3101
- 219781031 2P917810,31
4711�1096 50,6�9115 917810111
DO
50,00 5010,
'Total $ 5 $ $ 3 $ 4 316 5,42
Budgeted transfers from the Water and Wastewaterfunds to the SDC Water and SDC Wastewater funds
have b,e�en eliminated7since these funds are reported together inthe Statement, of Revenues,, Expenses
and Changes in Net Position.,
E. Long-term Debt
1. Unbonded Loingi-Im D&M (Nolites and Contracts)
li�� I 1 1 1 1! 1 Pill I � I 1 1111 1! 111 � I I 111 1111 1 q MI! IIIIIIIIq 11111��
Garfield Park — In 2016 the City borrowed $870,000 'for upgrade for the water park within
Garfield Park. The d6bt is funded with foodand beveragetax.,
Biscoe Scho6l — In 2,00,w'I the City agreed to purchase Biscoe Scho6l from the Ashland Scho
Djistr'ict for $,1 5407000 at zero percent, interest,., The d6bt is, funded by b,uilding leas
�ayments. `1
�B riscoe Pa rk — I n 2# Ut 'the -C ity ag rejeV to purchase Biscoe �Park from the Ash la nd Sch�o,.M%
DjistrJct for $500,000 at zero percent interest,. The d6bt isfunded with food and beverag
tax. I
Emergency Shelter — The City purchased ashelteras part, ofastate plantio assist unhouse,
indiViduals andfacilitate their transition to permanent housing. The state provided $1 millio
infunding to p,u��rc�h,ase't,�he,s,h�el�te�r, and the City entereda $600,000 loanat 3.75% interestt
finance the remainingcoSILL
1111111 1111 11 r 111 11 � 11 11 1111 111111111111111
'' � !�I! � lmI!P1!!1 1 1 OT ri Am,
Original
1 n te rest
Amount
Purp�ojse
kt ivilty
Amiount
Rates
Outstanding
Upgra,de to Garfield'Water Park
Government
$ 8710101001
2. 12%
$ 143POO
Purchase of Bri"'Boole School Buidliihg
Government
1 P'5410101001
0.100%
770POO
Purchase of Bri"'Scoe School Yard
Government
500101001
0.100%
1150, � 000
Purchase of Hom1b,mShelter
Government
600101001
3.75%
5,86,19 13
$ 1 649 393
—ON
. ...... . ..
Page 160 of 34 1
1111111 111111 1 Jill 111 11 11 1111111111 jill!1111 III
'1112111, 1 401
M111
Yea r le nd I n g Governmental Activitiles
Junie 307 Rn"noll al I �n te rest
"FRIFFRIN 1, F g
2025
$ 2761,058
2417163,
202'6
2,291,86,11
2,117336,
2027
1821,695
197993,
202'8
'1331,516,11
1971127'
202'9
'134,7460
187228
20,30-2034
692;759
139; 110 2'—
$ �1 ;64973193
24117949,
2. General Ob,figatlion Bonds
The City issues general� obligation bonds (GO) to provide funds for the acquisition and constructilon of
major capital facilities. General 6bligatilon bionds have b,e�en issuedfor both governmen'tal and b,usiness�-
type activities, overthe, previous fiscal years. No new general obligation debt, was issued infiscal year
2024.
1111 1 piq! ���l
Ilk J� I; II I
r1mr; MEM
Purpose Activity
20111 �F Ere stabon Government advibes, $
2013 AF �N De bt Government advibes, $
2013 GO Bonds �New (DonstuctOn Government advibes, $
1
2013 GO Bonds �New (Donstucton Busliness,-�pe achvites $
[Cr*7r4 ri ri 171 r*
Wng FAIM
JMIJM
Original
Amo u nt
Interest
Rates
Amount
Outstand[
27960F000I
2.0-4-001%,
$ 12401,01010
11 7675F000I
2-2.8%
12451,01010
17520F0010I
2-2.5%
4551,01010
37245F0010I
2-2.5%
9,7'0 0,010
$
TI residents of Ashland authlorized by vlote in May 20'11 $2,,9,60,000 in debt for th
construction of Fire Station #2. This debt is being paid blyplorloperty tax.
In 21"U, a new issue for AsIhiand Fib,er ftetwork(AFft, )debtas full -faith anlli�crells*it *1onds wa
a result of refinancing a previlous debtfor AFN. The previousdebt was at 5.33% to 2.80jol
interest. Thisdebt is, paid by rates.
I n 20 13 a n Jew d e bt, of $ 4, P 765, 7 00 0 a s fu I I fa it h a n d cred it �blo n d s wa s i ss, u ed for 15 yea rs, ; t h i,141
debt, was split between Governmental and Bus �i��ne�s,s,-��,type,activ�i��tie�s,. The Street Fund & Park
operations, received $1,520,000 of the total. This debt, is paid by user fees andfood an
�beverag�e tax. I
AL
In 2013, a new debt, of $4,J 1 765,000 as �Full Faithandcredit b,oinds was issueId for 15 years,,
this debt was split b,etween Govern menta I and Business�-type activities. The Water,,
Wastewaterand Stormwater funds received $3,245,7000 flor construction projects. This debit
is paid by user fees.
I�jmj , "I "I I I 11�� III I
JJ�11 I I
ViAsl 11�11url'cll AiIiiiva����
1 1411, 1 1 ff I . ...... . ..
Page 161 of 34 1
;11 �� 1111 � 11 1 111 1 Mill q� ,
I & 1 10 i - ;1I IR
Yehlar En d i n g
2011 GO Bo n ds, �F i re S tati o n 92
2013, AF �N �De bt
20,13 GO Bonds New Construction
Jurie 307
Principal
1 nterest
Principal
I niterest,
Principal
I niterest,
2,1025
$ 160N1000
4515,38
1 P24510,00 $
117430,
$ 340NIOI00
$ 2,9413,
2,1026
165y,000
4013,38
-
-
350N1000
21 A3,
2,1027
160N1000
341975
-
-
360N1000
113,00,
2,1028
165y,000
2913,75
-
-
375y,000
408,
2,1029
190P1000
2316,00
-
-
20,30-2,1033
400NIOW
2412,100
-
-
-
$ 11,240,0',00
L28,02 6
1, 24 5, OID0 $
17,430,
$ 11,425 OW
$ 69,614
Total GO, Bond �Pr,i n c i
pa I a n d I nterest:
Year Ending
Total
June 3
Principal
I niterest,
2025,
1 1 74 5 OID0 $
KAI
2026,
5, 15 OID0
62, �2011
2027
5,2010ID0
48fi25,
2028,
54010ID0
34A3,
2029
11,9010ID0
23,00
2,1030-2033
40010ID0
24
3 9, 10 010,0
I I $
2854070
3. Plledged� Revenue Debt
The City also issues, debt on which it pledges incomederived from� the acquired orconstructed assets to
pay debt service.
Loan Nreement
Activity
Orig I ni a I
knount
Interest
Raties
Amount
Outstandi
B24001 - Steet
Governmental actVites,
$ 4F02,8,J819
3.015 0%
4 F 028; 7819
FA S1140105 - Water
I S
Buslness-�pe actVitIe
3F515,200
1.010%
3 F 048; 2,116
D EQ R 111751 - Wastewa te r
I S
Buslness-�pe actVitIe
11 F 64 5,; 2,80
1.010%
11 F 049; 04 5
Medibrd Water Commission
I S
Buslness-�pe actVitIe
2F358,F0176
3.42%
11 P434;405
I F A S 16,0121 - Wa te r
Buslness-�pe achvites
477'0,01 F 7519
1.00%
3F725,;658
DEQ R 11754 - Wastewater
Busibess-type activUlies.,
1'. 001%
2� 3 167 7,89
DEQ R 11755 - Wastewater
Busibess.-type activIffies.,
1.00%
4;� 785� 2,80
The B2400,1 Stre�et loan was issued 'for the Ashland Street Overlay project,., $4�,028,1789 of
I
the estimated loanamount of $47839 5 751 wasdrawn down in fiscal� year 2024,, the first, year
of the project,., ThisdeN is backed byfo�od and beverage taxAransportatilon utility fe�es, and
state shared revenuie from gasiolinetax. No 11oan payments wil]� be m�ade untilthe project, is
complete.
The IFA#S14005 loan wasforthree projects: T",ale�nt/Ashla�n,d,/P,h�oenixW',a,t,er IntertieSyste
JAIP),, the'Terrace St Puimp, Station and the Park Estates, �Pump Station. This loan rec&iVe
$95,0,,000 in �princi�pal,forg��i��ve�n�e,s,s, which was recogni",zed in 2019. Water revenue is pl��edge�
for debt payments. I
The DEQ #R11751 lojan was for the Wastewater Treatment, Mem�brane System� upgrade in
the amount of $1 7645,280. Wastewater revenue is pledgedfor debt payments.
The Medford Water Commission loan was for theCity's portion of receiving services for'TAP.
Thisdebt is being paid �by revenue from system development charges.
. ...... . ..
A s 1 11 1 �n, C11 "A n n �u a C q:��) ��-e e ii �s, v
li 6 CI,
Page 162 of 34 1
.11
TI IFA #S1602,1 loan was, for the clesi"gin �phase of the City s, new Water Treatment Plant.,
TI loan received $9757101 in prindi"pal florgiveness,, whibh was recogni2eId in fiscal year
2024., Water revenue is, pledgefordebt payments.,
Lloan DEQ #R11754, is for the Wastewater Riparian Restoration project. This 11oan wa4
increased in fiscal year 2024, to $3,616,,900. To date, $2,316,J 1 789 the City has receiveda
a drawdlown. No loan payments, will be made uintil the project is complete. I
1.11
Lloan DEQ #R1 1755 is for the Wastewater Ouitfal]� Rellocation project in the amount of
$4,P8007000. To date,,' $411 785,280 has been received as adrawdown., No ljoan payments, will
�be �made until the project is complete.
Forthe thme loans that are not currently being paid, the City of Ashland hassigned agreements, in the
a m o u n It of $13 5 2 56 p 6 51 a s of J u n eI 307 2 024. Of tha It a m lo ui n It 11 th e C ity d rew d ow n a tota I of $ 5 p 2 71 11 4 0 9
in fiscdl year 2024.
IS iIg �n ed Balance Ballance
Loan Agreement Activity reement 30-Jun-231 Drawdowns Reclass 30-Jun-24
B240,01 - Steet Governmentalactmites $ 4,839,751 $ 0 4,028,789 $ - $ 4,028,789
DE 0, �R I 1754 - Wastewater Biuisiiness-�,,
I peadvibehS 3,616,9IDID 1,348,380 595,161 373,248 2,316,789
1
DEQ, �R I 175,5, - Wastewater Biuisiiness-�,,pe acbvibehs 4,800,00ID 4,511,079 647,449 1 �24 4,78,5,280
hh hhhh
$ 13,256,651 5,859,459 5,271,399 $ - 11,130,858
111115 1 1 1 1111 1
IS II 1 11 ii I
Yea �r E nd I �n, gi
June 30,
Principal
I Merest
20,25
615,; 3,95
$ 20OW1107'
20,26
11 7 05 3,; 570
562F62,9,
20127
5WO92,12,716
329W462,
20,28
11 7073,;,606
1192F877
20,29
11 P083,;19,3,1
177'F225,
2030-20,34
5W5401;667
356W422,
2,035-20139
2F451;7'46
145F277 1
2040-20,44
2W401;633
8,6F880,
2,045-20,49
11 7075,355
2,8F3O,9,
20 7 388; 181
2110 79 7 118,8,
ITTiloody's Investiors Services assigned an "AaS' ratingto both the'Tax-Exempt Bonds and the Taxz4lle
Blonds.
4. �Lease and SB11TA, Liabi[fifles
As, of June 307 20247,the principal and interest requirements for leaseand SBITA liabilities to maturity are
a s fio I I ows, -.
Year En d i ng
Lease Liability
Ju ne
Princ
Interest
2025
107,284
$6 13,630
2026
113,451
10,474
2027
119,266
7,011
2028
110,362
3,299
2029
14,575
1,811
20,30-2033
20,352
24,200
$ 4185,219ID
$6 60,424
8 B I TA L, ia b i I ity
Phn!p!.1. I Merest
$ 100,495 $
19, 757
110,517
15,573,
121,231
10,, 982'
132,679
5,957
144,904
469
609,827 $
52,738
1[If As! Lii,��url,cll Aiiiiud��
11, CI I I ff I . ...... . ..
Page 163 of 34 1
5. Changes �in Long-term Liab,i[[flels
III q
4,10, 0101�� I Rill
Governmental ActiVities,
General obllgati0n� bonds,
Pledged revenue debt
Notes and contracts,
Lease habill'ItY,
SBITA 11'abillity
Claims and Judigerre�nts,
10
Tobl G vernmntAchvibes,
Busness-type ActiVities,
General obllgation�
Pledged revenue debt
Total Business -type Achvites
PI �I Ip ii
� 11, jill III
11111111WO 1 11 1`11111!P!1111
F., Compensated Absences
Beginning Ad� d �it lo n s a nd �El'l nd I n g D u e w!"t h I �n
Balance, -------------------- Adj u st me �n t s Reductions Balanice One Yea r,
$ 4;405;000
$ -
$ �1 114651,000 $
27940F0001
$ 1 7515;000
41,02'87789
-
47028F789
-
1;3,161,000
6,0107000
2661,6017'
17649F393,
2,76;0158
113;648
52079119
14 9112 76
485F290,
110 7; 284
-
71776198
107118 72
609F827
11001;495
2,55,881
-
25538811
$ 6,10190Y529
$ 518,6T406
$ 2,2441636 $
97713299
$ 1 7998,18,37
$ 1; 1951,000
$ - $ 2257000 $
970F0001
$ 2'30;000
16;41191,238
1 112427619 1 1, 3 021,465
167359F393,
16,15;395
$ 17;614;238
$ 1 112427619 $ '1;5271,465 $
177329F393,
$ 845; 3,95
lnternal� service funds predominantly serve govern mental funds. Accordingly, long-term� liabilities, for
these funds are included as, part of the totals for goverwental activities. At, year end,, internal service
'funds hada $28,J 733 compensated absences liability.,
all
( I'%
3ov er n nie n ta I Achv ities'.
B u sin ess- � pe Achv i§es -
Total com�pensated absences payable
A., Risk Management
Beginning Ending D u e w!"t h I �n
Balanice Additions Reductions Balanice a Year
$ 1 ;,6,,4'1 1, 3115 $ '10,77965 $ 3,W19,42 1J451,339 $ 4361,335
4671847 13�423 30, W19,73 4501296 111215 74
$ 2,1109" 161 '12,17388 34W915 2,11951,634 548,91019
The City is expOsed to varilous risks of loss related to torts: theft of, damage to and destructilon of assets;
erriors and ornissilons; natural disasters,; workers' compensation- and p0st-reti rem ent benefits for which
P
the City is seff-insured to defined levels. The -City has established limited risk mwagement programs for
liabilityand workers .11 compensation.
.1
The City purchases re-insuranceabove defined Iloss levels, in each program�., Prerniums are paid into the
internal service Insurance Services Fund by all other funds and are available to pay claims, claim
reserves, and administrative ciosts ofthe priograms. These interfund and agency premiums are usedto
offset, the am�ount of claims, expend itu res, reported. As of June 30, 2024,, such premiumsdid not exceed
. ...... . ..
,,,A s 1 11 1 �n, C11 "A n n �u a C q:��) ��-e e ii �s, v
li 8 CI,
Page 164, of 34 1
Liabilities of the fund are reported when it is, probable that a Iloss has occurred, and the arn�ount of the
loss, can �be reasionably estim�ated. Liabilities, include anamount for claim�s, that have been incurred �but
not reported (ENRs). The result of the process to estimate the claims liability is, not, an exact amount as
i t d e �pe n d s o n ma n y co m p 1 ex fa cto rs , s u ch a s i nfla fi� o n , cha n ge i �n I egia I d oct rj� �n es , a n d d a rn� ag e awa rd s.,
Accordingly,, claims are re-evaluated periodically to consider the effects, of inflation, recent claim
settlement trends (including frequiency and amlouint of pay -outs),, and other economicand socialfactors.
Liability claim�s range from two-yeartio six -year statute of limitations, generally, from when the injury
occurs. An excess insurance policycovers, claim�safter an aggreigate�,ann�ual,s,ett�l��emen't, of$50,000.
IBM
Settlements have not exceeded coverage in each I the last,three fiscal years, except for one settlem�ent
agreement. Inthat agreement,'the City's insurance paid $630,,000 and the City paid $30,000 for a total
of $700,,000. Workers .11 compensation claims are carried and reviewed frojm� the date of s,e�l��f-��i���n,s,u���r,an�ce�,,
July 111 1989. An excess, insurance policy covers individualclaims in excess of $300,,000. Changes in the
balances, I claims liability,duiring the past three years are shlown on the following page.
Balaince
Year Ended
Begrining
June 30
of Year
2024
$ 2,55;881
2023
160;093
2022
160;093
Bi. Other Poist Emi�1,43=-.r- =w AM
Current -Year
C la [M
C. la Ems and
Payments or
Ch simates . .......
Adjustrre�nts,
$ -
$ 25,57881
951,788
-
6211429
6217429,
Balaince at
End of Year
0
The City's aggregate *ther Post Employment Benefit (*PEB) relbte4 asse-ts,, delferrei outflows of
resources,, liabil�ities, deferred inflows of resources, and expenses for the year ended June 30, 2024, for
all GPEB �,Ians areas follows:
PERS
Plan�
RMA
Total
�Net OREB asset
$
5,01,47705
504F7'05,
Subtotal of deferred oufflows, of Resources
$
8,951,8115
487542
944F357
To�bl OREB 111ability
$
3,;6851,572
-
37685F572,
Subtotal of deferred Inlows
$
5,52; 14.3
18,71,13
570F2516
OPEP'expense (Incorne)
$
3,6,1;19119
(60,7207)
30 11 7712,
City Health Insurance Sublisidy
The post-em�plbyment Health Insurance Subsidy is, admJbistrated �by the City of Ashland. 'The City �has
elected to uise the project Unit Creditcost method.
Plan Description �- The City operates a single -employer retiree benefit plan that provides plost-
employment healft, dental, vision and fife insurance benefits to eligible employees, and theirsplouises.
111111111II11p 111111 i
IiI9 1[11, if '111A s 11111111 1 �nl C11,
. ...... . ..
Page 165 of 34 1
There are active and retired members in the plan. Benefitsand eligibility for members are established
t�hrou��,gih,coi�l���l��ejc,t,i�ve bargai"ning agreements. The City's post -retirement healthcare plan was established in
accordance with Oreligion Revised Statutes (ORS) 243.303. ORS stipulated that for the purpose of
.1
establishing healthcare premiums,, the rate must be based on all plan merribers,, incluiding bloth active
employees and retirees.
The difference between retiree claimscost (which is generally higher incomparision to all plan members,
.11
because oftheeffect ofage) and theamount of retiree healthcare premiums represents the City s implicit
employer contribution.
111 1111 Will !11111111�1 �1��i 11111 111
00
0011 '1111 111lill
lll:v
Funding Poligy — The benefits from this, program are paid bythe retired empiloyees on a self -pay basis
and the �requ���i���red,coi�nt�ri�buition� is, based on projected pay-as-youi go financing requirements. There is, n10
obligiation on the part, of the City to fuind these benefits in advance,.
Annual GPEB Clost and'Total� GPEB Liabili!y -The City's annuial� Other Post Employment Benefit (OPEB)
cost, is, calculated based on the annual required contribuitilon (ARC) of the employer and an arnount
actuarially,determined inaccordance with the parameters oUGASBS75., The ARC representsa level of
fundingi that,, if paid ion an ongiloing basis, is projected to cover normal cost each year and amortize any
uinfuindedactuarial liabilities (or fuinding excess) over a period nlot to exceed thirty years.,
Actuarial Methlodsand Assumptions — Under GASB 75, unfunded plans, must usea discount ratethat
reflectsa 20-year tax-exempt municipal boind yield or index rate.'The assumptions used reflect the Bond
B u ye r 20-Yea r G e n e ra 10 b I i g at i o n Bo n d I n d ex., T'h e d iscio u n t rate i n effe ct for t h e J u n e 30 51 2 024, re poirt i ngi
dateis&,65%. I n fuiture years,,, the medicaland vision cost,trend assumes increases ranging from 7.75%
to 675%,,andtlhe dental ciost trend assumes a4.00% increase., The demographic assumptions, such
as mortality rates,,, disability incidence rates,,, retirement rates and withd�rawal rates,, are the same as those
used by Gregoin PERS for cities.
or
on
*MM
I M
0 M 71
Total OPEB, Liabillity/(Assets), June 30, 2023
3; 7 941,219
,CLhan es -
Service Coist
'1351,724
Interest on total OIPEB 11'abidlity
'1331,128
,C ha n g es, to �be neit ter rn
-
Dlfk�rences betiiveen� expected and actual experience
Changes, of econorniceldernographic gains,
Changes, of assumpto'ns or other Input
('36,000),
Benefft Payments
(3411,499),
Net change for the year
( 1 08,647�),
Total OPEB, Liabillity/(Assets), June 30, 2024 $31685 3 572
60 11.1, if '111A s 11111111 1 �nl C11, Aliiiiva����
. ...... . ..
Page 166 of 34 1
As, of June 30, 2024,, the City repoirted deferred inflowsand outfilows of resources related to OPEB from
the following slouirces:
Deferred Oullm Deferred Inflow
of Resources Of Resources,
Difference behveen expected and actual experience $ 53,57726
C.hainges in assuimpbons, '1177849 ('552,143)
Subtotal - An7crized Deferrals, (below) 65,37575 ('552,143)
C 1� C o nk,lb ubo n s su bseqj uent to, measu rement da te 2427242
Net Deferred oullm (IMow) of resources $ 895; 8 15, $ (552,143)
Contribuitilons subsequient to the measurernent,clate will be used to recluicethe total OPEB liability on
June, 307 2025.,
Other amounts, reported as deferred inflows of resources, related to OPEB wil]� be recognized in OPEB
expenses as folibm:
Y ea r en d I ��n g
June 30, Am lo u n t
2,025
$ 961853
2,026
98,11136
2,027
2414,33
2,028
(14,367)
2,029
(31,87 3)
Thereatr
(711752)
Tota����
$ 10114,30
The following presents the total GPEB Liability/(Asset§)j of -the City,, as wellas whatthe City I s tota I A �P E B
Lidbility/,(Assets) would be if it were calculated using a discount rate that is one-percentage-ploin't lower
or on�e-��percen,t,,a,ge,-IIt�oin�t higher.
1 % Decrease Discounted Rate 1 1%, Increase
2'.65% 3.65% 4-65%,
00"I's, Total CYPEB, LiablJO, $ 47028F3,19 $, 3 7 68 5,; 572 $ 31,384732,9,
The following presents thetiotal OPEB Lidbility/(Asset) of the City, as well as what, theCity's total OPEB
Lidbility/,(Assets) would be if it werecalcuilated using health care cost, trend rates that are one -percentage -
point 11ower or one percent' -point higher than thecurrent health care trend rates.
Heathcare Heathcare Heafficare
C ost T �re n dl C os,t T �re n d C ost T re n dl
Rates (3.25%) Rates (4.25%) Rates (5.2,51%
GV's propu�rblblnate share o�f
the Total CYPEB, Liability $ 3,F477;7'118 $ 3051,572 $ 3F927'F464
1�101 1111IIp 111111
6, 1[11''ViAs! 1i 111 1 �nl cl, Aliiiiud��
. ...... . ..
Page 167of 341
Retirement Health Insurance Account
Plan Description:
All, w 0 0 0 J* All, 10 J* All,
00 AL
All, All,
UM,
All,
am M m
w w M Aw op 0 J
All, All, . . . . . .
will,
op
owr,
op
w W, w W,
All, oil oj
01, All, op
All, lop All,
All, All,
foO ING fw
62 Anirvud��
i I . ...... . ..
Page 168 of 34 1
As, of June X, 2024, the City relplorteld deferred infIllowsand outflows of resources relatedtio RHIA from
the foillowingi slources:
Difierence betveen� expected and actual experience
C h anig es, in assumpi bon s
�N e t d �iffe re nice betwi ee n piroJected a n d actua I
earnIngs oln� OIPEB plain linvesb7te n ts
Netchanigesin proporbonate shair,e
�Net Defer,red outHow (Inlow) of resolurces
Defer,red OuMow Deferred Inflow
Of Resiources of Resources
$ 12', 67 1
1174311
4717 112 -
$ 487542' $ 18,113)
Z_
Amounts, replorteld asdeferreld olutfilows or infilow of resources relateld to pension will be recoginized in
pension expense as foillows:
Year le nd I ni g
June 307
2025
2026
2027
Amo, u M
13,; 18,02)
18;652
2028 16;689
Total 301,430
The foillowing presents 'the City's proportionate share of the net pension liability calbulated using the
discount ratel of &.90 percent,, as well as what -the City's proportionate share of the net pension liability
would be if it were calculateld usingia discount ratethat is onel-percentage-point lower (5,.90 percent') or
olne-percentagel-��Ioint higher ('T.90 percent) than the current, rate,.
Decrease Rate Increase
(6.91%) �,7-9%)�
Cityls proplor-bonate share of
the net OIPEB 11'abidlity (asset) '458 778, $ (5014,705) (5,44, 110),
a. PERS Pelns�ioin (,Chapter 2,38),., The ORS Chapter 238 Diefineld Benefit Flan is closed to �new
membeirs, hired on or after August 29, 2003,.
L Pens�ioin Beinef'R'S., The PERS retirelmentallowance is payable mointhly for life., It may be
se�lecte,dfroj�m,l��3�ret�i���reme�nt�benefi,t,optioi�n,s,,., 'T�heseoi�ptioi�n,s,�i���n,clu��desurvi�vors�hi�pb�ene�fi�tsan�d
Ium��p�-surn refunds., "Thel basic benjefit is baseld I yelars, of serivice andfinal average salary,.
A percentage (2.0 percent, for poilicel and fire em�plbyeles, and 1.67 percent for gelneral� serivice
em�plloyees) is multiplied by the numbel�r of years, of serivice and the final average salary.,
Benefits may also becalculateld under elitheira 'form u la plus annuity (for me�mbers who were
. ...... . ..
63 IC11''FlAs! I iii "Ill �nl C11, Aliliiliva����
Page 169 of 34 1
contributing before August 2,1 5 19,81) or a money rn�atch computation if a greater benefits
results.
00
00
WE MI IN
OPP$ W
AL OW 00 Ak 00
, "wa
1111M,
ii. Death, Benefits. UpOn'the cleath of a non -retired member,, the beneficiary receives, a lump -
sum refund of the member's account balance (accumulated ciontributions, and interest). In
additilon,Alhe beneficiary: will receive a lum�p-sum� payment from employer funds equal to the
account balance,, provided on or m1ore of the followingi ciontributions, are met:
M member was employed by PERS employer at the time I death,
M memberdied within 120daysafter terminatilon of PERScovered employment,
M member died asa result I injury sustained while employed in a PERS-covered j1ob,7
or
M member was on an official leave of absence from a PERS-covered joib at the time of
cleath.
iii. MsabI[lity Benefilts. A member with 110 or more years of creditableservice whio become
clisa�bled from other thanduty-connected causes may receive a non -duty disability benefit.
clisaU]Jty resulting from a job -incurred ipjury or illness, qualifies a rnem�ber (including PER
judge members) for disability benefits regardless of the lengith of PERS-covered se�rvicj
Upoinqualifying for either a noin-duty orduty disability, se�rvicetirn�e iscojm�puted to age 5.8,(5
for police and fire me�mbers) when cletermining the monthly benefit.
iv., Beinefilt Changes After Retirement ff-,Iembers, may cho�ose to continue participation in a
variable equities investment account, after retiring and rn�ay experience annual� benefit
.1
fluctuations, cluetio changes in the marketvalue equi`ty investrn�ents. Under ORS 238.360
mointhly benefits are adjusted annuallythrough cost-of-livingi changes. Thecapon'the-COLA
will vary based on the arniount ofthe annual benefit.
�b. 01PSRP PenMon Program (101PSIRP DB). The ORS Chapter 238A Defined Benefit Pension
Prograrn provides benefits to rnem�bers hired on or after August 29,, 2003.,
1.11
i. Pens�ioin Benefilts. This portion of OP&RP provides a life pension funded by em�plloye
contributions. Benefits are calculated with the following 'formula flor members who attai
n1ormal retirem�ent agie:
Police and Fire: 1.8 percent is, rn�ultiplied bythe number of years of servi�ce and the final
average salary. Nlormal� retirement age flor ploliceand fire rn�em�bers is age 60 or age 53
with 25 years of retirement creclit. To be classified as a poilice and fire member, the
i ndivid ual rn�ust have been em ployed conti n uously as a plol icea nd fi re mem ber for at least
five years immediately preceding retirement.
. ...... . ..
Page 170 of 341
Geineral Service: 1,,.5 Percent is multiplied by the num�ber of years of service and th�efinal
average salary. Nojrm�al retirementagefor geineralservice mem�bers'i"s age 65, or ag�e 58
with 30 years of retirem�ent credit.
A m�embelr of the pensillon program becomes vested on the earliest of the followingdates: the
datethe membeir completes 600 hours, of service in each offive-calendar yelars,, the date the
memb�er reaches norrrl retirelment ag�e, and,, if the pensioin �prog�ram isterminated, the date
on which telrm�inatilon becomes effective.
ii. Death Benefits., Upon the death of a nojn�-retired mem�ber, the spouse or other persion whio
isconstitutionally required to b,e treateld inthe same m�anner as thespouse, relceives, for life 50
percent of the pensilon that wilouild otherwise have belen paid to the deceased memb,er.
iii. Msabli]ity Benefits. A membeir who has accrued 10 or more yelars of retirement credits
before the memb,er b�ejcojm�esi dislabled or a m�ember who b,ecomes disabled duetio jojb�-related
injjurysh�all recelive a disability beinefit of 45 percent of the member I s salary determineldas of
the lastfull mointh of employment before the disability occurred.
iv., Benefift Changes After Retikement. 'Under ORS 238A 210 mionthly benefits, are adjusted
annually through, cost -of -living changesi., The cap ion the COLA will vary based ion the amount ofthe
annual benefit
0 1 1
JA ;0*
K0025111
01 00 A p�;
4m 4m Ap
0 S MW
im I m lit)
V W
The rates in effelctfor the year ended June 30,, 2024,, welm,
1 ) Tier 1 /iTier 2 — 25.87%
2) OPSRP general services, — 22.66%
3) Tie�rl/T"i�er2�Pol�i�,cean�d�Fi�re�-32�,.,5"7"jj
4) OPSRP Police and Fire — 27.45%
111' m
. ...... . ..
65 I13''FlAs! I iii "Ill �nl C11, Aliliiliva����
Page 171 of 341
Difference betNeen expected and actual experience
C.hanigesiih assumpbons
�N e t d iffe re nce betw ee n pr,oJected a n d actua I
earnIngs o�n �pension plan� iMeshments,
Netchanigesin proporbonate shair'e
Difference betNeen� the City cont'ibubons
and proporbonate share of cont'ibubons
Subtotal - AmIzed Defeuals (bel!Ow)
,-%, I ,
C -[� c. o n � ibubb ns s,u bseq u e nt b mea su r'e me n t d ate
�Net Defer,red ou-Mow (Inlow) of resources
Defer,red Oufflow
Deferred Inlow
Of Resources
Of Resources,
$ 1 117,657296
$ 143" 131
31,2067722,
1
23,91110
6487827'
-
2807345
2,10621,826
57050 2,1271 1, 4 56
5"9,0167240 4; 50 11 1, 3 23
5115 20 17 410 -
$ 11 11 1,42'67650 $ 4; 501 1, 3 23
Thearniouint of'contributions subsequent -to the measuirement date will �be included as, a reductilon of the
net pensilon liability in the fiscal year ended June 30,, 2025.
Amounts, replorted� asdeferred outfilows or infilow of resources related to pension will be recognized in
pension expense as follows:
Year le n,d I ni g
June 307
202'5
202'6
2027
202'8
202'9
Total
Amo, u M
$ ('304,3,68),
('2FO34;0186),
2F7'72;254
873;542
97,575
11 7404; 9117
66 ty" ,,,As 1111111 1 �nl d, A`iiiiva����
i I . ...... . ..
Page 172 of 341
ActuarialValbations — The employer contribution rates, effective July 111 2023 through June 30,, 2025,T)
were set using the entr,y ag�e normal actuarial cost m�etftod. For the Tier One/Tier Two compoinent of the
RERS Defined Benefit Plan, this m�ethod prioduced an em�plloyer contribution rate consisting of (1) an
amount for norm�alcojst (estimated amlount necessary t1ofinance benefits earned �by em�plloyees during
thecurrent service year),, (2) an amlountfor the amortizatilon unfunded actuarialaccrued liabilities,, which
are being amortized over a fixed period with new unfunded actuarial liabilities being amortized over20
years.
Valuati0n� date
D ece m�be r 3 11 P 2,021
Measurement date
June 301, 20,23
Experience Study,
2020, published July 20, 2021
Actuarial cost metho,dl
Ent"y age nornial
Actuarial assumptbns-
I nflatilOn rate
2'.40%
Inveshent rate of return
6.90%
D �isco u n t mte
6.90%
Projected salary increases,
3.40%
C os,t of IN Eng a dj us,tm n ts ( C OILA)
Blend of 2.00% COILA aind graded CDOLA (1.25%10.115%)
iin accordance with Moro deds,'1110n; blend based on service
Mbrtali'ItY' Healthy rebrees, and bene4id'aries'.
Pub-2,01 0 Healthy Rebree, sex-diiistibict, generabl'OnIal with
U n isex , Soda I Secu rO Da ta Sca le, w ith colla r a dl . jushients
I
aind set -backs as described En the valuatibn-
Active �Mem�ber-.
Pub-2,01 0 Employees, sex-distiMt gener'atiOnal with
U n isex , Soda I Secu rO Da ta Sca le, w ith colla r a dl . jushilents
TITIOMMIMIMMEMPOM RUM11,1111MMIM,
Disable rebrees.
Pub-2,01 0 Disabled Rebrees, sex-disinct generabon with
Unisex, Social SecurO Data Scallie.
For the OPSRP Pension Progra�m component ofthe PERS Djefined Benjefit PlanAlhis methlod produced
an employer rate cons isti ng of (a) an amount for normalcoist(the esti�mated am�ount necessary to finance
benefits earned by the employees during the current, se�rvice year),, (b),an actu,aria�l���l��y,de�'t,ermin�e,d amojunt
forfunding a disability benefit co�rnponent,, and (c),a,n amojunt for the amortization of un'funded actuarial
accrued liabilities, which are being amortized over a fixed perilod with �new unfunded actuarial� accrued
liabilities being am�ortized over'16 years.
;IIIIIII q ;�I I
EM=1
Actuarial valuations, of an ongoing plan involve estim�ates of value of reporI amojunts, andassumptions,
about the priobability of events far into the future. Actuarially determ�ined amlounts are subject to
continual revision as actual results are compared to past expectatilonsand new estimates are made about
the future. Experience studies are performed as of December 31 of even numbered years,.,
MEN
6,11117 IZ11111111"'��[ty' . ...... . ..
Page 173 of 341
Priv�)xte Ec;Wty
Fixt,ed lincorne 2,0,0%
SIMMEMMEMMEMMMMI 12,5%
il Asset's INNNNN11=1 7,5,",%
DiN rsd ngStrategies 7,5%
Ftli,,, Jk F", rit"y 'IM, 2,!,il'%
Long-Tarm Expected Ratle of Return:
Op
A
SM WMW 11111., 11'.
Lcag-:Tl ExpigIcted ftte of Return
20-Y ealr
A rm Ua I
A1111111LIal �11 zed
An, I
Target,
Arkhnvetic
Gielenietric
Asset Class
AllIbcaiii'bin
Relu r n 2
Mean
Deviatilan
G 1 Oba 11 Equ, ity
2T51) %
8.57%
7'. 0 7 "/a
17.99%
Plri4ate EqUit"Y'
2&5D
1.2.89
8.83
30.00
,a
Core Fix, d, 11moil
2&DO
14.59
4 .50
4.22
Redl Estaie
11226
ell. 90
6.83
15.11:3
Master Uil:11 Partnerships
07 r5
12'. 4 1
6.02
27. G4
111111ft'laSU'L4''Ituffle
11 �50
7.88
6.51
17.11
Hed""'ge ��r Lind of r'Ll, - M Ll 1'ategyf
1 25
611.81
6.27
9.04
Kilid EquitV - �Wge
0 6113
7.39
6.48
12. G4
Hed"111gre ��F Ll Macimc)
5 62
511.44
4.83
T149
AsSLAI Ird1lakJOin - Mean
2. 3 5 "/a
1. 11
Base di on the 0 1 C S ItN, e nvent o"f I owest mert 0 b ect i'ves a nd
Plo lic V Fra� 11 010 k I or t he 0 regon Publ in
E, rriployees Retiremerd Fuirid, 'nekid'
I iiM revisim
�ecll at, the GIC mee'HM on Jammry.25 2023-
rs adapt
The a61� hmetic meani is a componert I pes. int"o calculatkig
the gelometric mean., Expected, raites
of reftr��ri are presenitmd usIMthe geomakric
ni,,Ilew i, Whi cih the
��B oa rd use si, in seft
1 ng ffie d is c cuint rrat a-
. ...... . ..
Page 174, of 341
11 0 0 1 1 , a, 0 a I- I- I I w S I lw
01 1 IP 'w op AN, I w
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. . . . . . . . . . . . . ...........
Decrease Rate Increase
(6.91%) (7-9%
Gity"s, propoirbonate share of
the net pie nsiloin 11a bidii� 94 $ 1211222, 1
ta MR
111 1111111111 r ill-Wol
—Sol I is I IRM11
III or dr W, Mr
mi
6,9 ty" ,,,As 1111111 1 �nl cl, A`nirvud��
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Pagel 175 of 341
2 ,
JA op 04
lip 611111 W
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-e le iIi �s, ��v
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Pagel 176 of 341
G., ContMgency
The City is involved in various, claims and lelgal matters relating to its operations which have all� be�en
tended to and are either being adjusted by the City's liability carrier or are being defended by attlorneys
retained by the City's liability carrier. The statuis of these matters is uncertain at this, time. Any
potential lloss isalso uncertain.
The City is a lessor forthe noncancellable lease of office and building space with lease� terms through
2026. For the year ending June 30,, 2024, the City recognized $175,,,324, in lease revenue in released
from Deferred Inflows I Resources related to 'the office lease on the Statement of Changes in Net
Plosition.'The City reciognized interest revenue of $0 for the year ending June 30,, 2024. No inflows Of
resources were reciognized in the year related to terminatilon penalties or residual value guarantees,
during the fiscal� year. The balance of the governmental activities lease receivable was $346,093 as of
June 307 2024.,
"M ll�llurl'cll Airurvua����
Yll IWI i 1411, 1 1 M I . ...... . ..
Pagel 177of 341
7//
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7177,
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Year
Ended
June 30,
2024
2023
2022
2021
2020
Year
Ended
June 30,
2024
2023
2022
2,021
2020
(a),
Employees
proportullon of
the net penision
liability (NPL)
0.11927%
0.11914%
0.2048%
0.2105%
0.2046%
Statutorily
required
contributlion
Required Supplementary Information
�Flor the, year ended June, 301, 2,0124
(b),
Employer's
(C)
proportlionate share
of the net penision
Covered
liability (NPL)
payroll
$ (504,705)
191418F399
181453P0,12
171013505
171 460 p 741
171 5116 11 F 324
mmm�
(blc)
Plan fiduciary
NPL as a
net positilon as
perclentage
a percenitageof
of covered
the total pliension
payroll —,
liability
%
63 3 %
60.9
(4.0)
661, 3
.3)
68.8
80 2
Contributions [n
Contributions
relatlion to the
Contriblution
as a percent
statutorily required
deflicienicy Covered
of clovered
contributillon
(excles.s --------------- payroll
---------------- �gayro -------------
$
2, 1 � 077, 5 54
- %,
2,778
119�14118,�3,99
0.0,14
3,554
18�145113,012,
0 10,119
4,100
0113,505
1T I
0.024
4,400
1746110,741
0.025
T he amollunts, presented folir each fiscal year were actuariall dleteml�l nedl al 112131 an,d ro� I edl forwardl to the measu r ment dlate .,
These sched ules, are pr senited� to I ��� I ustrate the req ui rements, to,, show i nf6irmattion folir 10 years. However untill I a fu 111
10 year trend has, been conipi led , i nf6irmattion is presented on Ily for the years for which the req ul red s upp�ementa.ry
linformatillon ils, avalillaNe.
111U
hm,
Pagel 180 of 34 1
Year
Ended
June 30,
2024
2023
2022
2021
2020
20,19
20,18
20,17
201 j6
20,� 5
Required Supplementary Information
�Flor the, year einded June, 301, 2,0124
(a)
Employees,
proportulon of'
the net peinsion
liablifty (NPL)
0.11927%
0.11914%
0.2048%
0.2105%
0.2046%
0.2046%
0 2,157%
0 2,157%
0 25,90%
0 242 "0
(b)
Emptoyer's
(C)
proportionate sharle
of the net peinsion
Coveried
Hability (NPL)
payroll
(36�097,.�877)
19 v4,18 � 399
(29�308,6,07)
18453PI2
(24 � 5 11 O.� 11,98)
17VD,1 3505
(46 � 5112, 3 16)
1746,0741
(36�14141527)
17561 32�4
(310,987,200)
1611232�14)06
(29,0841032)
15 � 950 2,22,
(34,8491280)
15 � 5718 341
(114, 9 10 1 2151)
14�948.474
(5�1498161118)
17 p 0 116.1 281
(b1c),
Plan� fiduclary
NPL as, a
net poslition as,
percentage
a percentage of
oficoveired
thel total penision
payroll
11[ability
(1,85.9) %
63. %,
(158.8)
60.9
(144. 11)
66.3
(2,66,A)
68.8
(2,07,A)
80.2
(,1,90.91)
80.6
(1182 3)
83.1
(223.8)
80.5
91.9
3)
103.6
The amounts, presiented forl each fiscal year -were aduairid� deteirmined at 121311 and r Hed forward to the measurelment datel-
Tear
Ended
2024
2023
2022
2021
2020
20,19
20,18
20,17
201 j6
2015
Statutorily
$ 51597J82
4522�246
41 P468 � 19 1
4472�240
41 F 157 � 228
31V396�359
311162 F 1 9lo
21 774267
2,1805IP,93,6
2,1389IP58,6
6q NM,',T, M P, � M � M no , � KC M, � M =a, ,
Contributions [n
Contributions
rleiatlion� to the Contribution
Covered
as a peircient
'.stat�ut,ori���ly,�r,equ�i�r,ed deflicienicy .......
Payroll
of covered
5, 5,971 118 2
2,11077554
26.6 %
4,522,12461
191418F39,9
23.3
4,468111911
181453PD,12
24.2,
4,472112,40
171013505
26.3
4,J 571 228
171 460 p 741
23.8
3,3,961359
117, 5,6,113241
19.3
3 � 16112,190
116, 2,32,1410611
19.5
2774,21,67
115, 9 5012,2 2
17.4
2A5,936
115, 57,11,8341
18.0
2�389,5,186
14,94814741
16.0
The amounts, presiented forl each fiscal year -were aduairid� deteirmined at 121311 and r Hed forward to the measurelment datel-
111' m
11117'5 lCillf As! I �rltf Aliliiliud��
Pagel 181 of 34 1
CITY OF1 ASHLAND,, OREGOV
General Flund
Schedule of Revenues, and Expenditures 1-1 Budget and Actual
For th e Yea r �E nd ed J u ne 3 011 2 024
REVENUES
Taxes,
Fees, iiii,censes, ain,d permits
11nitergolivernmental
Charges for services
Finesand forfeituires,
11niterest on Investments
Mllscefla.neoiiu�s
Total revenues
�EXP END ITU RES
General golivernment
Admiflistrati'loin Depaftimient
�nnoiivatioiin andl Technology Departmen
Finance Department
City Recoirder"s, Office
Pubhil'c Wolirks, Depaftimient
Community Development Department
Confingency
Total generalgovernmient
Pubic, safety
Police Department
Fireand Rescue Department
TOW I pu b I '11'c safety
Parks and recreat'lloin
Total expenditures
Excess(deficiency) of revenues over,
expen,dituires,
OTHER �FINA�NCI��N��G,SOURC�E,S,(USE"�S')
Transfersin
Transfers out
Total other finanGing souirces(uses)
Net change In fundl balance
FuiM balanGe, beginning
FuiM balanGe, ending
Reconcili'll'ation to, GAAP fuin,d balance
�Parks, fund bala.nce-.
Reserve fund ballaince-1
BN 2023-2,025
Biennium BWgiietAimounts
Oriliginal
Final
4999402423
4'9,94094T3
215252713
22,5259713
4949,,,,62,099
15 21009 A 111 11
26 A 1131 2,34 0
21622721714
34921000
349900"'0
60,021000
1 , 1009000
1181 2,325
3409618
84 A 223,900
852,5379579
9911752482 9211759482
4 A 286 21114 42'508191114
6 A 5710 2 2 111 62,5709211
57421140 57491140
8199442655 J9 210199655
498,91,12264 42189119264
2127929981 22,057999,18
36972-1 21864 J6279698,64
First� Year
Adual
Variance with
FY 2023-24
Total Actual
Final �B
A '11069609
$ 249110,62609
$ (25,833,814)
11 2,5911939B
11 9591 2,398,
('934,315)
1274498,83
11 9744,18,83
(3,264,22B)
1102,58698,86
109586,18,86
(15268,598,28)
30119364
301 2,364
(47,636)
1
1 159950,
6
11 1159 506
A 2'
59 506
A
831 9217
8,31 2217
490959,9
402,321198,63
.40932-1 '1863
�4522159716)
422169230
492162230
(4,959,252)
1,18709595
11 98,7102,595
(2,637,519)
2,9479691
2994726911
(3,622,5210)
1959982
119115,982
(378,115,B)
322569545
3925,62,545
(5,763, 111 10)
221055992-1
21055,9211
(2,835,343)
�2,1057
142,5421964
1495,42,964
�222253990"'O)
18,956921062
1182,5699062
18211529677
819115,22677
(1 10 24 16, 3,85)
28,955,22434
2927479207
13210911929B
139091221198,
�, 16265599
4791121 2496
4,82,3169269
21 22439975
.21192432975
f
�27210721294)
14943,52,317
1424799223
62106698,35
6906621835
(8241
981927,82677
9,92,5921356
4,1218539774
41198,5,32774
f
� 57 2 738,9 582),
(14�0542777)1 . (14210549777 1 _ ('12,53119911) - 0153129111)�' 122,5229866
11 A 243,1184 11243 A 1184 5211 909,6 52-1 21096 (722,08,B)
1 10 500) ,0
(621 21000) (62111 900,011 10 5 0,0) (3 2� 310950'
'1184 6229 9 2' (4111958B
622 1184 210 59,,6 21 10 596
(13943,22,593) (132432,593) (1 3211,315) (11,32-1 2,315) 122111119278
19955,92426 1192'559942,16 1182,3799038 18,937921038, 1 2180, 388)
6 A 112,16 218 33 62112698,33 ... $ ......... 1,7210579723 '1790572723 $ . ...... 1,10293098,91,110
11 '1105 A 573
11 '188,79552
210210509848
11117'6 iz'i,�V,Asl 11i 111 1 �nl C11, Aliiiiud��
,a n
Paigiel 182 of 34 1
CITY OF ASHLAND, OREGON
Street Fund
Schedule of Revenues and Expenditures -1 Budget and Actual
For the Year Ended June 30, 2024,
REVENUES
Taxes
Intergovernmental
Charges f6r services
Assessment
Interest on investments
Miscellaneous
Total revenues,
EXPENDITURE'S
Public Works, - Street Operations,
Public Works, - Street Debt
Confingency
Total expenditures
Excess (deficiency) of revenues over
expenditures
OT6ER HAAACHIG SOIRGES (11SES)
Proceeds from debt issuance
Transfers, out *
Total other financing sommes, (uses)
IWIPT-77 =I-
Fund� balan,ce, beginning
Fund� balan,ce, ending
BN 2023-2025
First Year�,
Biennium Budget Amounts
Actual
Varl'an,ce with
Original
Final
FY 2023-24
Total Actual
Final Blud�get
4,18095,10 $
4, 8,0915,110
Z343161114
$ 2 343, 6 14
(2,465,896)
,3 30611,000
3,3106000
1,69211611211
1692,621
(11613 380
,3 402, 500
3, 4,021151100
1, 6,941 33, 11
1 �6914, 331
(11 708 16119)
6 v 0010
61000
9143
943
(5�05117)
1160P0010
1,601000
,65073
1
6115, 073
(94�927)1
-
1187
1,87
187
1 11 16,1841 v 0 11 10
111, 6,1841 0 10
....................................
5,796 769
5796,769
51188'7�242
( v I
201611234,13
20,�623141 3
7,13015,113
7 � 1 30,� 5 1 �3
13 P492 900)l
4,19685,319
4,968 5139
1 77' 11 7'62
77,7621
(4,890 777)l
27611V982
2761982
(276�982)1
251868PI9,34
25,86819341
7,208127511
7Z8,275
(1 856,0�65119)1
(1411184V924)
(14,1841924)
(1,411 1507)
(1� �1411 1,507) 1
12 v 773�14117
rl
14151142 685
14,542116118511
4,028789
028,789
4� I
10 v 513 � 896)l
(2,97810311)
2�978,03'1)
(2V978�031)1
14151142585
14,54211611851
1,0501758
1 �05110,758
I
357 v 76 1
I 35717611
I
(3,601749)
(7,18 � 5 11 0)l
1 7'0 11979 1701979 �4 796 385i 4 796 385 3VJ094�1406
$ 2, 059 v 740 21059 1 740 4,1435 636 $ 4�435 636 $ 2 375 896
*'The variance with budget �is duel to, an almounting correction for moving budgeted beginning fund ballance to a, newfund, and is nota budgetary
violation per ORS
111' m
lCillf As! I �ntl Aliliilwd��
Pagel 183 of 34 1
l pulow
lmzequiiirled Su���ppleme���i,,�lita�����,-,y
i q� 111 1 1 1111111 - III IT 111111
Lf '! !111111 111, 0 im� I �. 1 0
-,111 rfmMirs" 1110*111V 1=2 1`11117 a MIT
cost method assumes �the entry age is normal.
iiiiii��� 1!!! 1i I q R 11111111qllq�llii
a -7-3 110 , MMMM .11IRT M.- MATWIMSW
'178 City of Ashland AnnLial Coiinpi�,-ehensive Financial lRe���,,,)oirt
Page 184 of 341
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'191
10,
O'e,
IS U I� (111111,!! ie n "'It Z,111 ���Ipwy ��nn a "t Ki o n
CITY OF ASHLAND, OREGON
SDC Street Flund
Schedule of' Revenues, Expenditures and Changes in Fund Balance
Budget and Actual
For the Year Ended June, 301,,2,0124
REVENUES
System development charges
Interest on investments
Total revenues,
EXPENDITURE'S
General government
Materials and services
Capital autlay
Contingency
Total explenditures
Excess of revenues over expenditures
BN 21023-2025 First Year,
Biennium Bud�get Amounts Actual Variance with
Original Final �FY 2023-24l Total Actual Final Budget
$ 3001000 300000 3241 1 11 324l 1118 $ 2�4.� 11118
- - 14,611587 1461587 146.1587
............... ............. ...............
I I— I
30010110 300 000 4170 p 705 470 705 17
501000
5,0000
11165 1 1165 (48,835
3 � 1 �04 875
3 104 875
11277 375 1 277375l (1 �827,5,00
941647
94 6417
- (94,6471
3�2491522,
F1249 52
3 2
278 540
11 1278540 1 1 I "I'll", ..... .... .
.11,111,111,111, .................. (2�949,522,)AL�� (2,949,522)'' (807,83151)", " (8071 8351)", ..................... 2 � 141 1.1 68171
OTHER FINANCING SGURGES (USES),
Proceeds from debt issuance
3 � 104, 875
3 p 104 875
-
-
(3JO4,875)
Transfer in
pi 3
2,1978 0 1
2,97810311
978,031
2� I
Total other financing siources, (uses)
0 31J04,875
3 p 104 875
2,1978pJ0,31
11111111111111111111112,97810311
1 261844l)
Net change in fund balance
15115,�353
15 5 35,13
2,11170 p 196
2,1701119611
2VA,�843
Fund� balan,ceh, beginning
3P002,755...."
I
3P00275115
(3 p 002, 755)
Fund� balan,ce, ending
3 � 15118,108 $
3F158JO8
2,11170 p 196
2,1701119611
(987, 9 12)
82 lCillf As! I �ntl Aliliilwd��
Pagel 188 of 34 1
IS U (111111,!! ie n "'It Zlli ���(Pwy ��nn a lt Ki o n
CITY OF ASHLAND, OREGON
Housing Fund
Schedule of' Revenues, Expenditures and Changes in Fund Balance
Budget and Actual
For the Year Ended June, 301,,2,0124
BN 21023-2025 First Year,
Biennium Budget Amounts Actual Variance with
Original Final �FY 2023-24 Total Actual Final Budget
REVENUES
Interest on investments $ 2,000 2X0 12 p 51119 $ 12,151119 $ 110, 5 19
Total revenues, 2,000 2X0 1251119 12,15111 9� 110, 5 19
EXPENDITURES
General government
Materialls and services 423,798 42,3798 110OV0010 1 J00 1 000 ('323,798)
Total explienditures 423,798IIIIIIIIIIIIII� 423798 1 DOV0010 1001000 (32,3,798�
Excess, of'revenuies over expenditures
-----------------8�
�8714
1
3 314, �3 17'
OTHER FINANCING SGURGES (USES),
Transfers, in
200,000...."
20,U00
1100pJ0010
1,001000
1 00,� 0,00)
Total other financing sIources, (uses)
200,000
20,DX0
1100P0010
1,001000
-----------------------------1001 0,00
Net change in fund balance
(22, 1 � 798)
1251119
12,15111 9�
2 314,� �3 17'
Fund balanice, beginning
221,798
22, 1 � 798
2�40 p 123
2,4011123
118,�325
Fund balanice, ending
$ 252542
25,121611�42
252�642,
83 lll,)�f,,Asl Lilurl,cil Aiiiiud��
IWI I All I I ff I
Pagel 189 of 34 1
IS U (111111,!! ie n "'It Zlli ���(Pwy ��nn a lt Ki o n
CITY OF ASHLAND, OREGON
in
Tourism Flund
Schedule of' Revenues, Expenditures and Changes in Fund Balance
Budget and Actual
For the Year Ended June, 301,,2,0124
REVENUES
Taxes
Interiest on investments
Total revenues,
EXPENDITURE'S
General government
Personnell services,
Materialls and services
Contingency
Total explienditures
Fund balanceh, beginning
Fund balanceh, ending
BN 21023-2025
First Year
Biennium Budget Amounts
Actual
Variance with
0�nl inal Final
�FY 2023-214
Total Actual
Final Budget
$ 1 X111,11,97 11 P,96 1 � 197
853267
$ 8,531267
$ (l � 107, 9 30)
241000 2,4000
481,827
48 827
2�4 827'
1 X5,.� 11,97' 11 P,98,5 197
902P094
902,10941
1451677
145 677
78 7310
'78 7'30
(66,947)
2�3221676
2 322 676
833329
833 329
(1� �1489 347)
741050 .. .. .. .. .. .. .. .. .. .. .. .. ..
.. .. .. .. .. .. 74 050
-
-
(74 05
2542.403
2542�1403
91 2VD5,9
9 12,1059
(l �630,344)
(557,206)
(557�206)
PV,965)
(91965)
54712,41
1P151037
110,15037
992V082
9,92,1082
(22,955)
4571831
457 831
982 1,17
982 1117
52,42,86
All I
Pagel 190 of 341
Is U ie n "'It Zlli ���(Pwy ��nn a lt Ki o n
Community Development Block Grant Fund
Schedule of' Revenues, Expenditures and Changes in Fund Balance
REVENUES
Intergovernmental
Total revenues,
EXPENDITURE'S
General government
Personal services
Materiall and services
Total general govemment
Total explienditures
Fund balaniceh, beginning
Fund balaniceh, ending
Budget and Actual
For the Year Ended June, 301,,2,0124
BIN 2023-2025, First Year,
Biennium Budget Amounts Actual Variance with
Orl,glinal Final �FY 2023-24 Total Actual Final'B'udget
..........
378XI12 378F962 $ 65IP563 651563 (3,11,3,,,��p
378XI12 378F962 65IP563 651563 (�3113,3,99)
........... ... .. . ................. ........
............................................................... ...............
85 lCillf Aliiiiud��
Page 191 of 341
Is U ie n "'It Z,111 ���(Pwy ��nn a "t Ki o n
Airpart Flund
Schedule of Revenues; Expenditures and Changes in Fund Ballance
REVENUES
Interigovernmental
Charges fdr services
Interest on investments
Miscellaneous
Total revenues,
EXPENDITURE'S
General government
Materials and services
Capital autlay
Contingency
Total explenditures
awmg MMM1.4m �
Fund balanceh, beginning
Fund balanceh, ending
Budget and Actual
F I or the, Year Ended June 30, 202,jl.'
�BN 2,10213-21025
First Year
Biennium Bludget Amounts,
Actual
Variancie mith
0 in
ng,111nal Final
FY 2023-24l
.. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. ..
Total Actual
.. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. ..
Final-,Pqdget
416,97500 4 697 5,00
2 627 951
1
2,161127P 95 1
(2,0691549)
3451000 3451000
186 238
118611238
('158 7162)
61000 61000
48110
4-8 11 10
('111190)
2X0
2POGO
2,1000
51048 500 5 0418 5,00
1 1
2,820 999
F
1
2,182OP9919
.. .. .. .. .. .. (2,22715011)
1,901849
190 1 849
79 86117
79,
F 867
(110 1 982)
�4 9 15 000
4 9115 GDO
2,802 6413
2,1802 643
(2,.� 1112,1357)
5 1 7261' ......................
51726
..............
5, 111 11 15751
5� 1111 1575
2,8825110
2,1882 51110
(2,2291065)
(63,075)
(63,075)
(61�5111);
(�6 11 F 5,1 1�)
115641
,8618311
861831
398 996
1
398P996
3 1 2,11165l
I
23 1 7'56
231756
337�1485
337485 $
I
3 13 1 729
86 lCillf As! I �ntl Aliliilwd��
Page 192 of 34 1
IS U (111111,!! ie n "'It Z,111 ���Ipwy ��nn a "t Ki o n
CITY OF ASHLAND, OREGION
Capital Improvements Flund
oil
Schedule olf Revenues, Expenditures and Changes in Flund Balance,
Budget and Actual
For the Year Ended June 30, 20214
REVENUES
Intergovernmentai
Charges f6r services
Interest on investments
Tota! revenues,
EXPENDITURE'S
Generai government
Public Works Deplaftent
Tota! explenditures
Excess (deficiency) of revenues over
expenditures;
OTAER HAAACHIG SOIRGES (11SES)
Proceeds from debt issuance
Transfers, in
Transfers, out
Tiota! other financing sommes, (uses):
awmg MMM1.4m l
Fund� baian,ce, beginning
Fund� baian,ce, ending
�BN 210213-21025 First Year,
Biennium Blud�get Amounts, Actuai V'ariance wilth
Originai Fina! �FY 2023-24 Totai Actuai Finai Bud�get
9001000 2�058.JIDO 11 ill 58 P20 0 $ 11 F 158 � 200 (899P900)
-11 1159264 15,92614 1159264
201000 201000 57 194 57 194 37 194
9201000 2pJD78,.jjDO 11 1374558 11 F374558 .. .. .. .. .. .. .. .. (703442)
19 53 0741 3 111 1.� 1174 2,1095 pi j634
I F540 2 095540 ('11015IF I,
19 53 0741 3 111 1.� 1174 2,1095 pi j634)
F540 2 095540 ('11015IF
L'SON "Ill 9 M11=1 I 11E migi� m � lal , Me I
. . . . . . . . . . ...
......... .. ..... .
*The variance with budget �is due to, an accounting correction for moving budgeted beginning fund ballance to a, newfund, and is nota
budgetary viollation per ORS
If As! Lii,��url,dl Aiiiwd��
8117 (W11111111"111111 I ff
Pagel 193 of 34 1
IS U (111111,!! ie n "'It Zlli ���(Pwy ��nn a lt Ki o n
CITY OF" ASHLAND; OREGON-
SDC Parks, Fund
Schedule of Revenues; Expenditures and Changes in Fund Balance
Budget and Actual
For the, Year Ended June 30, 2024
Revenmes:
System devellopment charges
hterest on investments,
Tbtal revenmes,
Expenditures:
General government:
Capitall Outlay
Contingency
Tbtal explienditures
Excess (deficiency) of revenues over
expenditures
Other financing s,o,urces, (uses):
Transf6r in
Tbtal otheir financing sIources, (uses)
awmg mmmlom �
Funid balani,ce, beginnibig
Funid balani,ce, ending
�BN 210213-21025 First Year
Biennilum Bludget Amwnts, Actual Variance With
Oriluinial Final FY 2023-241 Total Actual Final ft
11,001000 $ 100 GOO $ 79 140 79 140 (20,860)
IT694 17594 171 611941
............... ............... ..........
1,001000 100 1 GOO 96 83i4 9611' 11
P834 (311166)
3731532 3731532, (3731532)
1 11 120611 111 1206 1120611).
.............. ................... ...............
384 1 7'38 3841738 (384 1 7138)
(2841738) (2,84.173 11 K834 961,F'834 38,11572
320�56118 320568 3201568
32056118 320568 3201568
............... ..... . ......... "I'l""I'll""I'll'll""I'll""I'll",lI ............... .......... ............................. ........... ............................
4,17;7*02 417402 702, *W
2,841878 2841878
............... .............. . .........................
$ 140 '140 $ 417�1402 417402 $ 4 171 262
88 1113'�f,,Asl Liluri'd Aiiiiud��
IWI I All I I ff I Y, i �n,
Pagel 194, of 341
IS U I� (111111,!! ie n "'It Z,111 ���(Pwy ��nn a "t Ki o n
CITY OF ASHLAND, OREGON
Awk
Parks, u , apital Improviernients, Fund
Schedule of Revenues
,, Expenditu relsiand Changes in Fund Balanic.
REVENUES
Taxes
Intergoverinmedal
Interest on investmeds
Miscellaneous
Total revenues
EXPENDITURES
G 11
enerial government
,Capital outlay
Total expenditures
Excess, (deficlency) of reve�nues, over
expenditures,
OTHER FINANCING SOURCES (USES),
Proiceeds, from dlebt issluanice
Transfers, out
Total other financing wurces (uses):
Netchanil '
ge �i n f u nd bala aae
Fund balancey beginning
Fund balance, ending
�Bludgelt and Actual
For the Year Ended June 30, 2,0V
BN 20,2a-2025
First Yea�r
Bilenniulm Buldg,et
Amounts
Actual
Vadance With
Final
�FY 2023-24
Tbtal Actual
Final -Budget
$ �1 0119 3
M7�
$ 116470193
$ 8018875
$ 8008 875
$ (838,2 18),
7�5IOIOIPOIO
7MIU10101
110111 PGO
101 �010101
(7,399,000),
601900
%010101
11761NO
1 76W01
11116 �g 70
5101900
K010101
-
(501,000),
U579193
U57�0193
1 �0186�845
11 PMM5
(8,11701,248))
15 � 34 11 7 11 101JOI 115 �341 100 8801�674 8,80�674 (MA60174216)
I ]I I I� �674 , � 674 � � 17
,15�34117 00 115 341 100 8801 8,80 4 460 426,
(6,0184,007), (6,084,01017) 2016 � 171 206 � 117'11 6�29OJ78-1
8X101900 UOU10101 (8,20101,000),
(1,2117,080), (11,217,0180) (6018,892), (60,8,892) 6018 � 18,8
6A2NO 6�982NO (6018,892), (60,8,892) (7,5911,8 12),
89U'13 89IU113 (4012�721), (402,7211) (1,30111,634),
5�5901�786 5�59M'86 3W3W3 3W3W3 (1,6116,813),
489 699 $ 3 5711252 $ 3 571252 $ 918447),
$ 6A89019 $ 6�
.......... ....... ''I'll, ............ .......... (2, 1,
89 �I�Illf As! I �ntl Aliliilwd��
Page 195 of 34 1
Is U ie n "'It Zlli ���(Pwy ��nn a lt Ki o n
CITY OF ASHLAND, OREGON
Debt Services Fund
Schedule of' Revenues, Expenditures and Changes in Fund Balance
Budget and Actual
For the Year Ended June 30, 2024,
KVENUES
Taxes
Charges for services
Interest an investments
To,tal revenues
EXPENDITIMES
Debt service
Principal
Interest
To,tal expeniditures
Excess (deficiency); of revenues ov
expenditures
OTHEIR FINANCING SOURCES (USES)
Transfers in
To,tal other, finanicing sources (uses):
Net change in fund balance,
Fund balancle, beginning
Fund balancle,ending,
liallillp I I
...........
aim
3p34I3X0
3p34I3X0
11 P,66 1507
11 P66 1 � 607
(l 1611811 P393)
177736
177736
124A7
124�037
(53599)
3520736
3520736
............... --I'll,
I
11 p 78,5544
I
11 p 78,5544
I I
(,l 1 7'35IP092)
ff-RWWEWV a"
I P-f ez WATOTAI
(562�270) (287�939) (287�939)
I
an d�� nnin niMPT nhA7 niMPT nhA7
17 A IVI 4
Wall-pliffo-A&M
II III �,6rww II III �,6rww A-W%0�%R I I A-W%0�%o I I IIW'. I
29720 29720 8�1408 8�1408 (1211 v3,12)
61 1 4&'� 1 4M W 61 1 4&'� 1 4M W II OU 11 111 0& * W II PW 11 111 0& * W Z p A W,Z,
84405 $ 84405 11 PJ05,DX3 $ 11 PJD5,DX3 2054,18
111111111II11p 111111
9 0 VlAsl Lilurl,cil Aiiiiud��
wo I'lly 1[11, All I
Pagel 1916 of 341
M h I 111i IIIr
Is U (111111,!! ie n "'It Z,111 III(ppy IIIin a "t Ki o n
CITY OF" ASHLAND; OREGON
Cemetery Trust Fund
Schedule of Revenues; Expenditures and Changes in Fund Ballance
Budget and Actual
F I or the, Year Ended� June 30, 202,jl.'
a a mill k, IIA A
I
0 111! V L
gas= -
I NOR=
foi#�
NI
MfiLo- MI
I I ��111111111lljjp 111111 111' 1 ��� ��� I 11�� ill
I1.1, if '111A s 11111111 "Ill �nl cl Aliliilwd��
Page 197of 341
IS U (111111,!! ie n "'It Zlli ���(Pwy ��nn a lt Ki o n
Parks, and Recreation Fund (General Flund Sub-Flund)
Schedule of Revenues; Expenditures and Changes in Fund Balance
Budget and Actual
For the Year Ended June 30, 2024
BIN 2023-2025, First Year,
Biennium Budget Amounts Actual Variance With
Griginal Final FY 2023-24 Total Actual Final,,Bu'dget....
Fund balancle, beginning 631 196611 631 196611 631 196611
.......................................... .................. ..........................
Fund balancle, ending 631 1966 631 196611 $ 631 196611
Reconciliation to GAAP fund balancel:
Pa�ks Equipment fund balance: 4713161107
........... ''I'll"
Totall GAAP fund balance 1:1,05 51,73
Parks Fund to, the General Fund
92 1[11, if '111A s 111111 ill "Ill �rll cl Aliiiiud��
Page 198 of 341
Is U ie n "'It Zlli ���(Pwy ��nn a lt Ki o n
CITY OF ASHLAND, OREGON
Reserve Flund (General Fund Subi-Fund)
Schedule of Revenues, Expenditures, and Changes in Flund Balance
Budget and Actual
For the Year Ended June 30, 20214
REVENUES
Interest on investments
Total revenues,
Net change in fund balance
Fund balancey bileginning
Fund balancey ending
BN 2023-2025 First Year,
Biennium Budget Amounts Actual Variance with
Grillginal Final FY 2,102,13-24 Tatal Actual Final''Bludget
50VOGO $ 501000 '9313i4O $ 93.1340 43�340
50VOGO 501000 '9313i4O 93.1340 43�340
50VIOGO 501000 '931340 93.1340 43�340
III's
---------------- --WIN G
93 1[11, if '111A s 111111 ill "Ill �rll cl, Aliiiiud��
Page 199 of 341
IS U (111111,!! ie n "'It Zlli ���(Pwy ��nn a lt Ki o n
CITY OF ASHLAND, OREGON
Parks Equipment Flund (General Fund Subi-Fund)
Schedule of' Revenues, Expenditures and Changes in Flund Balance
Budget and Actual
For the Year Ended June 30, 2024,
RN 21023-2025 First Year,
Biennium Budget Amounts Actual Variance with
Original Final �FY 2023-24 Total Actual Final Budget
I -
Fund balancle, Beginning 473,607 473 607 473507 473507
..... ................. 1111117 ............. ..................
Fund balancle, Ending 473,607 $ 473507 473507 $ 473507
Per GASB, 54 fund cambined wit
General Fund If& GAA,P repotni
,$ (473,607)
Page 2,00 of 341
IS U (111111,!! ie n "'It Zlll ���(Pwy ��nn a lt Ki o n
CITY OF ASHLAND,Y GREIGON
Water Fund
Schedule of Revenues, Expenditures and Changes in Flund Balance
Budget and Actual
For the year ended June 30, 20241,
Revenues:
lIntergolvernmental
Charges for services
lInterest on investirnents
Mllscefla.neollu�s
Total revenues
Expendtlures:
Cost of services,'.
Publi'llic, Works - WaterConservatilolin
Publi'llic Works - Water0perations
Publi'llic Works - Water Debt
Confingency
Totalexpenditures,
Excess (defildency) of revenues,
over (uin,der) expen,dituires,
Other If i na,mi n g sou rces (uses,):
Loan proceeds,
Transfer ou�it*
Totalother Ifinancing sources (uses)
Netchange lin fuin,d balance
Fun,d balanceh), beginning
Fun,d balanceh), ending
�BN 2,023-20,25
�First Yea,�r
Total Actual
Variance with
Biennium Budgilk Amounts
Actual
�for �Budligiet
Final Budget,
Original
Final
FY 2023-24
Period
Over/Under
$
253;350,
253�350
253;350,
11 7� 604;%Io,
1 T604POID
8�5,80;MB
81;b8,0,5,08,
(91fl,23;492)
400;%Io,
400fl"Go
748,;N9,
748fl,49
348,;N91
,5 to0o,
51 P00
1 0;�926
11101�9,26
�40;�07
118fl,55;%I0,
IJBPOID
915'92;B33
9;b92�833
846Z 167)
58 1;� 198,
58,1 � 1 198,
87;�694
87fi,'94
(493;b04)
71 5,13T892
7t%7�8'92
6�868;448
6;B68A48,
(64�6'99;444)
1 A72;blA
1;472514
330;33l
330�331
(1, 1 42;� 183)
436;793
436j`93
-
-
74�101158;397
74;�058�397
7 1 �286;473
............ ,
............... 7;28,6A73
(56,10,03;397'),
(56;%3�397)
2�3015;360,
2;306�360
58�309;757
46570;vlol
46;&0�810
-
(4 6,570;B 110,)
(l oo;%Io)
(100" 0,00) f ;%,2)
� 911
(9111,10,82)
(81 t08,2)
46A70;Bl1I0I
46;470�810
(911 ;%,2)
(9111,10,82)
(4 7, 3,8 1;B92)
(9,532;M,T)
(9;b325,87)
1 �395;278
1;395�278'
11101�9,27;B'65,
112�341;b5l 12;3415,51 116�220;bH, I?D5,69 3�879;�0118
$ 2�808,;�964 $ 2;B'08�9,,64 11 T 61 5;B4 7' 1 7;�6115�847 $ 114 � 8015;B'83
'The varlance with budget Is duie to an accounting correCtillon for mov] ng bu dgeted beg 1 in n 1 ing fu ind ballance to, a, new fu in,d , and 'i s, in ot a
budgetary violati'lollin per ORS,
ReconclIllatilolin to, net posittion
S DIC Water f U nd ballance
$J 9,,66;355,
Deferred outflow - pensillolin
550;765,
Deferred outflow - OPEB
74;348
Capital assets,, net
27�944;bM,
Compensated absences,
(1 20;�661)
ORB Implillicit rate hiliabdi'llity
(279;�948)
Net pensilolin �ilab'Ohlty
(1,739;�9118)
Deferred linflow - penstion
(21 6;�964)
Deferred linflow- GPEB
(45;391)
Accruied interest
(1,19;726)
GO, bonds, payable
(750;%110)
Revenue debt payable
(8, 2,108, 279,
Total net position
$ 35� 670,962
95 Ili 4�11 "Ill iril cl Aliiiwd��
,a n
Pagel 2,01 of 341
IS U (111111,!! ie n "'It Zlli ���(Pwy ��nn a lt Ki o n
CITY OF" ASHLAND; OREGON
SDC'Walter Flurid (Walter Flurid Sub-Flurid)
Schedule of Revenues; Expenditures and Changes in Fund Balance
Revenmes:
System devellopment charges
hterest on investments,
Total revenmes,
Expenditures:
Cost of Services
Materials -and services
Capitall outlay
Debt
Contingency
Total explienditures
Other financing sIources, (uses):
Proceeds from debt issuance,
Transf6r in
Total otheir financing sIources, (uses)
awmg mmmlom �
Funid balanice, beginnibig
Funid balanice, ending
Budget and Actual
F I or the, Year Ended June 30, 202,jl.'
�BN 2,10213-21025
First Year
Total Adual
Variance mith
Blen�nium Budget: Amoupts
Actual
for Budget:
Final Budget
Orilgibal
Final
FY 2023-241
I I
Per"od
Over/Under,
3,501000 $
3501000
$ 23,0531
230 53 1
(l 19 1 469)
............... ...............
43N9
43p,829
431829
3,501000
3501000
274 36110
2741 360
p
(751qL01
'150000
1501000
I-
('1501000)
81659 843
659 843
5331
5 p 33 1
(�&.�654151 2)
4101512
41101512,
16 3 756
1163 p 75,6
(2,46 1 7156)
.............. 2741 112 11
274.� 1121
...............
(2741 112 11).
9,14,941476
9�1494.476
169 087
1169 p 087
(9,325 389)
115,113912041 15 139 204 1- (11 5.� 1139 2041)
,86 1 A2 8611 V082 86,11082
1151,139112041 15 139 204 86 1082 8611 V082 (11 �4.,� 2781 11
1
519,94 1 7'28 5 994 728 966 355 9661 355
1,11,83 7'93 1 � 183 793
...............
$ 7, 117815211 T1781521 $ '96,6 355 9661 355 $ 2, 12,1116611)
111111111II11p 111111
9 6 VlAsl Lilurl,cil Aiiiiud��
Pagel 2,02 of 341
IS U (111111,!! ie n "'It Zlli ���(Pvy ��nn a lt Ki o n
CITY OF" ASHLAND,, OREGON
Wastewater Flund
Sicheldde� of �Revenues, Expenditures and Changes, in Fund Balance
Budgetand Actual
Reveinims:
Charges, for services
Interest on Mvestments
Miscellaneous
Tot,al revenues
Expeinditures:
Cost of services'.
Public Works, - Wastewater Operations,
Public Works, - Wastewater Debt
Contingenlicy
Tot,al expeinditures
Exoess, (deflcle�ncy) of revenues,
over (un&r) expIenditures
Ot,ffieir finiancing aources (uses),:
Lo)a,n prolloeeds,
Transfer out'
Tot,al offieir finiancing wurces (uses)
mlilliq iiiiiiii
,, 1111 ,
e, 111
.� I I � I 17!2;1�
BN 2023-2025
First Year
Totil Actual
Varli a nce� with,
Bilennium Budget Amounts
Actual
for Budget
Finial Budget
Odginal
Final
FY 20,2a-24
Penliod�
Oveir/Under
127710,00
127710,00
67,36BA3
67,36BA3
$ (67,341 X7)
11 Golfloo
11 Golfloo
2'50� 103
2'50� 103
lojjoj� 103
-
-
33939
33939
33939
12?18703000
12?18703000
6?,6,2'2':PO75
6?,6,2'2':PO75
(62473925)
207,318109
207,318109
77,557J31
77,557J31
(1271823IX8)
,342,1928
342,1928
1721155
1721155
1 TOJ73)
35,6A66
35,6A66
-
-
3, , ,
56,466
2171018OA93
2171018OA93
............... 7772,19,06
.............. 7772,906
............ 735007
1 �8721OA93) � �8721OA93) � �17110T,811) � � 1 7 10T 811) _7� 104 682
8764T571 8764T571 17242fi2l 17242fi2l (7,404,950)
(2,2353338) (2,2353338) (272'35�338)
8764T571 8764T571 (9,92,717) (9,92,717) (9764101�288)
Net change ln� fund balance
437P8
437P8
(271110101�528)
(271110101�528)
(27,53706)
Funid baliance, beginininigi
474,07A90
474,07A90
87TOT001
87TOT001
472'19,9�511
Funid baliance, andinigi
471844M8
471844M8
671GO16A73
671GO16N $,
1 7 761 � 905
*The� varfaince with budget 18 due to, ain alicGounting correction for movilng budgeted begminig fund balance to� a newfund, and is not a
budil et rymollation per OIRS
,g a ,
ReconcilialloIn to� net posilion
SDC'Wastewater fund balance
27,372,00
Deferred oIutflow - pension
394�220
Deferred oIutflow - OIREB,
93J62
Capital assets,,, net
3571972,J63
Compensated absenioes,
(8] 06)
ORB implicit �rate liability
(36089)
Net pensloIn liability
(I 7245,X7)
Deferred Inflow - penision
(155,296)
Deferred Inflow—OPIEB
(57A28)
AcGrued interest
(98,618)
GO bonds payable
(l 75,000)
Revenue bonds, �payable�
(8, 151 � 114)
Roundinig
-
Total net position
$ 35IJ M721
,a n
911117 (Wllllllll"��[tyl, ic I � I
Page 2,03 of 341
IS U (111111,!! ie n "'It Zlli ���Ipwy ��nn a lt Ki o n
SDC Wastewater Flurid (Wastewater Fund Sub -Fund),
Schedule of Revenues; Expenditures and Changes in Fund Balance
Revenmes:
System devellopment charges
hterest on investments,
Total revenmes,
Expilmd1twes:
Cost of Services
Capitall outlay
Contingency
Total expilmd1twes
Other financing s,owces, (uses):
Proceeds from debt issuance
Transfer in
Total otheir financing s,mrces, (uses)
awmg MMM11.4m �
Funid� balanice, beginnibig
Funid� balanice, ending
Budget and Actual
F I or the, Year Ended June 30, 202,jl.'
�BN 210213-21025
First Year
Tiotal Actual
Variance With
Blimnium Budget
Amoun,ts
Actual
flor Budget
Final Budget
0 in
rminial
Final
FY 2023-241
Perllo,d
Over/UndbIr,
13,00000 $
300,000
$ 286 207
28611207
(113 �7193)
10 5 86116
110511 F'86,6
1,05186611
,31001000
300,�0,00
392P73
392VJ073
'92,1073
1,650 51,251,
1 �65110,525
255�321
25511F321
(1,395 2�O4I)
4915,1161,
49,� 5 16
-
-
(4915111611)
1, 700 �04 11
1700,041
255321
2551, 321
(,l,, 444 �712
................
t38,11369
1 �38t3,69
I-
-
2235�338
. .
1211,23511 338
............. .. ..........
2,235133,8
1 13,81369
1381, �3,69
22,353,38
2123511 338
85,39,691
(l 816 7 2)
(118,�6721)
2F372X0
2,1372PO910
2,� 3,90 76 2
1,' 585103,4 I
1 585,�034
I-
(1,585 ' 03�4I)
$ 1,5,66362
I I
156,16, 3,621
I
$i 2 372 090
F
3720910
21 p
$ 8,05 1 7'28
111111111II11p 111111
9 18, VlAsl Liluri'd Aiiiiud��
Pagel 2,04, of 341
IS U I� (111111,!! ie n "'It Z,111 ���Ipwy ��nn a "t Ki o n
CITY OF ASHLAND, OREGON
Stormwater Fund
Schedule of' Revenues, Expenditures and Changes in Fund Balance
Budget and Actual
For the, year ended June, 301, 2,0124
Revenmes:
Charges, for services,
Interest on investments
Total revenmes,
Expimdltwes:
Cost of services�:
Public Works, - Stormwater Operations
Debt service
Confingency
Total expilmd1twes
Excess (deficiency) of revenues
over (lunder) expenditures
OM,er finanzing slowces, (uses):
Proceeds from debt issulance
Total otheir finanzing slowces, (uses)
Net change in fund balance
Funid� balanice, beginninig
Funid� balanice, ending
Reconcilliation Ito net posiI
SDC Stormwater
Defe,rred ouffilow - pension
Deferred ouffilow - OPEB,
Capital assets, net
Compensated la,bsences
101PEB implicit, rate, kability
Net pension kability
Deferred inflow, �- pension
Deferred inflow- OFEB
Accrued interest
GO bonds paya,ble
Total net position
0
ills
1'91, 911 FA K OR:
AZ
0
$ 3013211
11615,15 2
401312
4551611111
(41 2�48)
(1,6518511)
(13,6811198)
(45 1 9 141)
(241847)
(259)
�451000)
$ Z0,831370
la n
9 9 1 A s III I iii I �n, C11 "A ii ii �u a I C o I) ��-e I'i le iIi �s, v (��h
Paigiel 2,05 of 341
IS U (111111,!! ie n "'It Zlli ���(Pwy ��nn a lt Ki o n
SCD Stormwalter Flund (Stormwater Flund Sub-Flund)
Schedule of Revenues; Expenditures and Changes in Fund Balance
Budget and Actual
�Flor the, Year Ended June 30, 2024
Revenues,:
System devellopment charges
hterest on investments,
Total revenmes,
Expenditures:
Cost of services
Capitall outlay
Contingency
Total explienditures
Funid balaniceh, beginnibig
Funid balaniceh, ending
�BN 210213-21025
First Year
Tiotal Actual
Variance With
Blimnium Budget Amouuts
Actual
flor Budget
Final Budget
Oriluinial Final
FY 2023-241
Period
Over/Under,
601000 $
11
60,0100
$ 29�64I3
� 1
29543
(30 357)
678
678
61,78
,601000
611010,00
3103,2,1
30P321
�29
641908
6114,�9,08
(641908)
11 1947
1,�947
(,l 1
,66185511
6116,�8'55
�66185511)
(6185511
(6,855)
13103,2,1
30 321
37' 117611
1419541
141
81,099
8,099
$ 31U21
30P321
22,1222
I %
1� 0 0 C '0 f'As, a ii d A �n� �n� ii a IZ) ��'l 1 i:)� i e e ��l S 111�111� V e ii a �n� c a
Page 2,06 of 341
IS U (111111,!! ie n "'It Zlli ���(Pwy ��nn a lt Ki o n
CITY OF ASHLAND, OREGON
Electric Flunid
Schedule of Revenues, Expenditures, and Changes in Flund Balance
Budget and Actual
For the year ended June 30, 2,02,14
�BN 210213-21025
First Year,
Total Adual
Vwianee wifth
Biennium Budget Amoun�ts
Actual
If' �r Budget
F[nal Budget
Orilginial
Final
—FY 210213-24
Period
Over/Under,
Revenmes:
—1
Intergovemmental
41 10 0010
35110,0100
1 � I
983 v 771
983,771
I
(36611229)
p
Charges, for services,
3615,154IP204
3,65511412,041
16 1 90611 p 546
16X6,546
(l 9161147558)
Interest on investments
1130 0010
130,�0,00
333559
333,559
203559
Miscellaneous
5117611VO010
576,�0,00
51,541 75,6
55114,756
v244)
Total revenmes,
3716117OP204
38 � 6 11 0,� 21,04
.................
18 1 7785132
18778,�6321
.................
Explienditwes:
Cost of Services::
Adrnibi�stmfion - Conservation
3 2,3,0 ' 022
3230,�022,
827P318
82T318
I
(2,14102 v 704)
Electric - Oper,ations;
36 908 p 160
37 8481,60
1516,1811925
1 5� 681,925
3
(22,11166 2 5)
Electric - Debt
1
443524
443,�624
-
-11
1
(443524)
Contingency
.. ...... ......
(l Ill 36 v 604),
Total explienditwes
417'18 AID
42� 65,18, 4 10—
16 51109�
1 P243
1,6509,243
(26, 1149 16 17)
Excess (deficiency) of revenues
over (lunder) expenditures
0418
2, 269 389
2 26,19, 389
............. 6 317595
Otbeir finanzing s,oumes, (uses):
Owl
AIR 40 10,
gin
illlmz JS
41
11 ................................
SION S
11
Deferred outflow - pension
1 10341 p 112
Deferred outflow - GPEB,
80PO'l 2
Capital assets, net
6190511540
Compensated absences
(21511582)
OPEB implicit rate, Illability
(273PO54)
Net pension liability
(13126611P,858)
Deferred inflow �- pension
(407IP370)
Deferred inflow- OFEB
Deferred revenue
66P983
Total net position
1 �3 312,928
I %
1� 0 1 ,Ill, C '0 f'As, a ii d A �n� �n� ii a IZ) ��'l 1 i:)� i e e ��l S 111�111� V e ii a �n� c a
Paigiel 2,07'o,f 341
IS U (111111,!! ie n "'It Zlli ���(Pwy ��nn a lt Ki o n
We MiMmal
Schedule, of Revenues; Expenditures and Changes in Fund Balance
Budget and Actual
�Flor the, year ended June, 301, 2,0124
Revehnues:
Charges for services
Interest on investmients
Tatal revehnues
Expehniditures:
Cost of services:
Personall services,
Materials and services
Capital outlay
Canfingency
Tiatalexpehniditures
Fund balancey bileginining
Fund balancey endinig
Reconciliation to net positon:
Def6rred outflow, - pension
Def6rred outflow, - OFEB
Capital assets, net
Compensated absences
OPEB implicit rate liability
Net pension liability
Def6rred inflow - pension
Def6rredilnflow - OPEB
Rounding
Total net positon
�BN 210213-21025
First Year
Total Actual
Varl'aniceh with
Biehnnilum Bludget, Amounits,
Actual
f r Budget
Final Bludget,
Orilginial
Final
FY 21023-24
Period
OverlUn der
$ 5,4281,847
5428,847
$ 2789,598
2 78,9598
$ (253,9�249)
'901000
90,000
142,511
1425111
525111
5, 5 18,847
11
55118,847
2�932:1,09
2V932JO9
738
2,1313 73, 11
2 � 133, 731
847, 0 16
847 � 0 116
(11 v286�7115)
71 �31090
37113,090
17619,777
11 v 76,9777
(11 V943XI3)
1,21,051611811
1205, 6,181
337,8021
31FA2
(867�879)
175140511
1751,405
(175�1405)
1 T227907
A.
227,907
2 951145,95
.........
2 954 595
(4 273 311
........
(I �709,0,60)
(22,486)
(22�1486)
1
11 V686574
3,021 148
. ..................
3N1,1 18
...........
3 175, 717'
3 175 7117
154 599
..........
1,3 12,1058
1 X12,058
3 15113, 2131
3F153231
11 F'84 1 173
209,108
118, 5,90
274,961
(28,737)
(6116,706)
(82,�374)
(111, 294)
allmlomm's,
I %
1� 02 C lly o f'As, a ii d A �n� �n� ii a IZ) ��'l 1 i:)� i e ll e ��l S 111�111� V e ii a �n� c a
Pagel 2,08 of 341
IS U (111111,!! ie n "'It Zlli ���(Pwy ��nn a lt Ki o n
CITY OF ASHLAND, GREGION
Combining Balance Sheet
lntern4l Service Fund's
For th eyea �r e nd ed J u ne 3 0, 2 024
ASSETS
Current assets:
Gash andinvestments,
�nlerestand accouints, receivable, net
Notes receivable
�nventories,
Prepaid items
Total Gurrent assets,
Non -Current assets--.
Gapdall assels, not beling deprecialed or arnortized,
Gapdall assels, beling deprecialed or arnortized,
Non -Current capitailassets,
Accumulated dlepreciation
Capital assets, net
Total Assets -
I
Deferred Outflows, of Resouimes:
Deferred Outflows - Pension
Deferred Outflows - OREB,
Total Deferred Outflows
insuirance Health
Services, Bilenefits, Equipment
Fund Fund Fund Totals
$ t828�2,89 $ 2�225;N6 7;308�31 7 $ 111 � 3)6Z 152
27�396 - 88 � 911,10 9 116;3051
6� 616 - - 6;�6116
- - 34 � 1,30 34;� 130,
253,433 - - 253;433
2;� 111 5� 73 3 2�225;N6 7;431 �356 111 J'72;�635,
98j"70 98,J70,
1 8,;W9,� 711 118�9,79;7111
;385�9,711 (113,385;wl)
5;�692�510 5fi,'92;b1I0,
2;� 111 5� 73 3 2�225;N6 13;123�866 11 7� 46 �5;� 14 6,
l4b,J 118 145;� 11181
114�942 1 4;�94 2,
1609 1 bo;�06,u
LIABILITIES, DEFERRED INFLOWS AND NET" POSITION
Current liabilities:
Accouints, payable
112�674
- 169�9111108
1,82;M2
Accrued sallairfes,, vacation and payroll taxes
-
- 3� 124
3;� 124
,Compe��n�sena,-Ie,d��,abs,e�n��c,e��s,
-
- 7� 18 3
7;� 183
Total Gurrent liabilities
1122 6,74
- 18,0�215
192;B901
Long-term liabilities:
,Compe��n�sena,-Ie,d��,abs,e�n��c,e��s,
21 �549
2 t54 9,
Tota.110REB Liabillities,
-
- 52�640
52;�640,
Prolip,oftillonate Share olif Net Pensilolin Lilabillilty
- 58,A43
458,;443
Total long-term liabilities
-
- 532�632
532;�632
Total liabilities
1122 6,74
- 7112�848,
725;b22
I
Deferred inflows ofResources,
Deferred Inflows - Pensions
-
- 57� 1 i67
51JU
Deferred Inflows - OPEB
91;0,,61
9;�061
Total Deferred Inflows
- 66;228
66;228,
Net Position
Net Investment lin Capital Assets,
- 5;�692510
5fi,'92;b1I0,
Unrestricted
2J03fl,159
2�225;N6 6;vl 13,41
111 � 1 40;�94 5,
Total net position
2J03fl,59 $
2�225;N6 1 2;bO,4�851 $
116�833;456
I %
1� 0 3 C o f'As, a ii d A �n� �n� ii a IZ) ��,l 1 i:)� i e e ��l S 111�111� V, e ii a �n� c a
Page 2,09 of 341
M h I III�1,1111JII�� 111i IIIr
IS U (111111,!! ie n "'It Z,111 III(pry IIIin a "t Ki o n
CITY OF" ASHLAND,, OREGON
Combining Statement olf Revenues, Expliensels
and Changles in Net Position
Internal Service Flunds
For the, year eindied June, 301,, 2,01214
Insurance Health
Service Benefits
Equipment
Fund Fund
Fund
Totals
Operating revenuesi:
Service, charges -and f6es
$ 11 P'875�033
4, P'82, 1I � 126
6,69611159
Miscellaneous
11 13 3 � 5417
6,U00
1,99 747
Total revenues
2P0018580
4P'887�326
6,8951906 Jill
Operating explensiesi:
Cost ofservice
11 P246�1479
I
2 p 779�690
4,02611169
Depreciation
I-
613�834
6 11 131,8341
Total operating explensies,
11 P246�1479
3P393524
4,6401003
Operating income (11loss)
'762 � 102
11 493A2
2,255 911041
Nonoperating income (explense):
0 oil]
me
No
Total Net Position �- ending $ 2P103�059 $ 212,25 546 $ 12 504 851 $ 116 833 4156
IZ) ��'l I i:)� i le e ��l S V e ii a �n� c a
1� 041 C o Il" A is,, a ii d A �n� �n� ii a E
Pagel 2, 10 of 34 1
IS U (111111,!! ie n "'It Zlli ���(Pwy ��nn a lt Ki o n
CITY OF" ASHLAND,, OREGON
Combining Internal Suvilce Flund
Statement of Cash Flows
For the, year endied June, 301,, 2,01214
Cash flows, fro,rn� loplierating activitlies:
Receipts ffo,m customers and users
Receipts ffo,m inteffund services
Paymients to suppliers
Paymients to employe,,es,
N et� cas h If ro,rn� loplierati n g activitlies
in
Cash flows, fro,rn� capital and rehiated fin,ancing actilvities:
Acquisiton and construction of capital assets
in
Net� cash fro,rn� capital and rehiated fin,ancing actilvities
Cash flows, fro,rn� inve�stjlng actllvltjle&:�
Interest from investmients and other income
Net� increase (,de,creaseh) [n cash and lnves,trnen,ts
Cash and inve�stmehntsy blleginningi,o�f year
Cash and inve�stmehntsy end of year,
Rewnciliatilloni of'loplierating lnwrnie t,o net cash provided
by loplierating activitlies:
Opera'I income
Depreciation and awrtization
Change in assets and liabillifies:
(Incirease) decrease in:
Receivables
Net Pension Assets, Oufflows/Inflows
OPEB, Outflows/Inflows,
Inventories
Increase (decirease) in:
Accounts payableand accrued liabilities
Other liabillifies,
Net —cash fr= opehrating activlltie�s
in
Sche,duleh lof'no,n-cash capital and rehiated fin,ancing actilvities:
Unrealized gain (los,$) on investments
Net: noncash investing, cap'tiall and financing activities,
Insurance Healffi
Servicle �Behn ef Its Equiprnienit
Fund Fund Fund To,tal
$ 1129p'827 $ $ - $ 1291828
11 1875 1 41 p I �
P032 8,66 807327 6683.12,25
1
1
(,l 1 709P96,D) (24,.�082) (2,1336 p 159) (4,070,201
(1132p9m) (633P497) (7616140611
116 11 P199 1 (23 1 21 16) 11 1837571 1 �976.446
(l 1988v38,6) (l �988,3861
(l 1988v38§j ......................................................................................... 1 �988,3861
1
641F'802 3841 p 736 4491538
2261ir 793 (23 1 21 16 234P021 43715,98
1 601149,6 2�2481761 70741 296 10 92�4 553
1828 289 22251545 7308 317 11 36112.� 115 11
762P102 i 1493p,802 $ 2�25115,9,04
61113 P'834 6113,834
(3 723) 866 (82,854)
(l 57224) (157�224)
8811 881
(6 V1620) (515�936)
(871073) (24�082) (l 81500) (l 29 � 655
(81504) (8�5041
161 1 99 11 211�L 1 183761172 11 V,976�1446
1 1 -11
I roll D 4564 51375
11 roll D 4564 51375
I %
1� 0 5 C o f'As, a ii d A �n� �n� ii a IZ) ��'l 1 i:)� i e e ��l S 111�111� V e ii a �n� c a
Pagel 2, 11 of 34 1
IS U (111111,!! ie n "'It Z,111 ���Ipvy ��nn a "t Ki o n
Revenues,:
Charges, for services,
[nterest on investments
Miscellaneous
ToW revenmels,
Expenditures:
Cost of services:
Materials -and services
Confingency
Total explenditures
Funid balanicel, beginnibig
Funid balaniceh, ehinding
Schedule of Revenues, Expenditures and�
Changes in Net Position -1 Budget and Actual
Insurance Services Fund
For the year ended� June 30, 2024,
'I'Mil
lip
oil I
a
J
P M
Tbe beginningi funi balance was uipda,I to �reflect amouints repoftei as �ieferred revenue, in pnior years and to match the amount
reported on the Combining Statement,
I %
1� 0 6 ,ill, C o f'As, a ii d A iii� iii� ii iii a IZ) ii'li I i:)� i le e iil S iii V e ii a iii� c a
Paigiel 2, 12 of 34 1
IS U (111111,!! ie n "'It Zlli ���(Pwy ��nn a lt Ki o n
Schedule of' Revenues, Expenditures and
Changes in Net Position - Budget and Actual
Health Benefits Flund
For theylear ended June 30, 20214
RN 21023-2025 First Year Tatal Actual Variance With
Biennium Budget Amounts Actual for Budget Final Budget
F1 n a I FY 2023-241 Period Over/Under,
Fund balaniceh, beginning 222,5546 2,122511546 2,2251,511,461,
Fund balaniceh, ending 222,5546 $ 2,122511546 2,2251,511,461,
I %
1� 0 7 C o f'As, a ii d A �n� �n� ii a IZ) ��,l 1 i:)� i e e ��l S 111�111� V, e ii a �n� c a
Page 2, 13 of 34 1
IS U (111111,!! ie n "'It i,11i ���(Pwy ��nn a "t Ki o n
Schedule of Reivenues, ExpIendiltures and
Changes �in Net Position 1- Budget and Actual
Equipment Fund
For the year einded June 31,10, 2024
BN 2023-20,251
First Year
Total Actual
Variancewith
Biennium Biud2et,
Amounts
Actual
�fo,r Budget
Final Budget
Odginal
Final
FY 2023-24 .......
Period
Over/Und,er
Revenues:
Charges for services
$ 9� 663 862 $
9 663 862
$ 4 821 1126
$ 48211 � 126
$ (4,842,736)
Interest on investments
20IU10101
20101900
3,84J36
384�736
184 � 736
Mil'sceillaineous
154 � 010101
11514 POO
Total revenues
1101�0,1702
ROIT862
5W2XI2
5W'2962
(4�745XC)
Expenditures:
Cust of services.
Pubi ic W- oIrks - Mai ntenance
4�9,17JAO
4 � 9117'� 140
2 �32,1 � 1148 2�3211 � 148 (2,595,992)
Public W- oIrks - Purchasing and Acquisition
79G,V10101
7XI3900
2072114 2�601T2,14 (5i�355�786)
Contingency
146JI91I
11461J911
- (146,11911)
Total expend 1"tu res 6
113�026AI
1131120126�33,1
4N8XI2 4NIBX2
Netchanii ge �in fund bafan,ae
(3,00,8� 469)
(3,01018,469),
343 7'0101
343 700
3 3,52 1169
Fund balance, beginning
7'� 19 7 � 226 1
7 � 11 97'�226
6�9,14�623-1
6�9114�623
(282,6013)
Fund balance, ending
$ 4J&8�757 $
............
4JIBM57 $ ..........
7'�25,8�323 $
7�258�323 $ ...........
3�969�566
Recondilation to Net Position.
Deferred Outfbw - Pension
$ 145JI 118
Deferred Outfbw -,OPIEB
1042
Gapitalkassets, net
502�51101
Accrued,compensated absenioes,
(28,732)
OPEB, implicit rate hability
(52,6401)
�Net Pension liabillilty
(45,8A43)
Deferred Inflow - Penston
(57,1167)
Deferred Inflow -,OPIEB
(9,0611)
Rounding
Totall Net Position
$ 112MI4XI
I Iliq Iiiiiiiiq iiiiii I iiiiii
1� 0 �11�1 C I o f'As, a n d A �n� ��l 1, a IZ) ��,l 1 i:)� i e 1 e ��l S V e
Paigiel 2,14, of 341
IS U (111111,!! ie n "'It Zlli ���(Pwy ��nn a lt Ki o n
CITY OF ASHLAND, OREGON
Capital Assets Used
In the, Operation of' Governmental Flunds
By Source
June 30, 2024,
Governmental funds,capital assets:
Rigbt to, use lease assets
Rigbt to, use SBIT'Aassets
Land
Ruildiqs and� improvements
Madhineryand equipment
Improvements other than buildiqs
Construction in progress
Total capital assets
Investments [n governmental funds,capital assets, by source:
Generaland capital projects Ifunds
Special revenue fund�s
Leased to otheragencies
Total investments �in govern mental funds capital assets
6112511548
1
717598
1518941 P'884
4812411 P541
10 1 0941 088
641814554
918861IF396
1
15012741 p 708
'713151108p,093
6,11887404
1418792,10
1
15012741 p 708
This schedule represents only the capital asset balances related to governmentall Ifunis befdre,
accumulated depreciation and� arnoftization Accordingly, the capitall assets reported in IntemalService
Funds, are, exclludbd from the dbove amounts. Generally, the capital assets, ofinternall service, fund�s are,
inctuded as, the appW,, riate business activity or governmentall activity in the Statement ofN,6t PositI .
I %
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Paigiel 2, 15 of 34 1
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��Mfflmm
JBIFIM =" Ilk
Ila I
This plaft ofthe City of Ashland's comprehensive annual finiancial reploft presents, deta,ile;d information as a contextfor understanding thlis
ye,ar's financiall st,atements, notes, and supplementary inf6rmlafion This inf6rmlafion has not been audite;d by the indepuldent auditors
Financial Trehnds
Paue
1.
These tables contain tmnld inf6rmlafion that may assist the reader in assessing tlhe City's curmnit 1,14 - 1128
financial perforrnance� by placing it in hi�storjcall perspective.
Revenue Capacity
These tables contain infbrmiation� that �may assist the reader �is assessing the viability of the 129 - 113171
City, s revenue sources.
C -16ILD =1
These tables present, infbrmiationl that �may assist the reader in mlallyzing th-le jaftrda,bility Ofthe
City"s current levels, ofoutstanding debt and the City's abillity to issue additionial debt in the 138 - 144
fuditm.,
Eclonol anid� Demographic Ifflormation
These tables offer economic and� demographic indicators thiat are, commonly used for financiall 145 - 1461
.11
anialysis that can help the reader understand the Gity's present a,nId ongoing financiall st,atus.
Operating Inf' rmlati'm
These tables contain servjce�and infrastructure indicators that can help the rezder unliderstand
how the information in the Gity's, financial statements relate to, the services the Gity provides and 14�7 -15110
the activities it pe�rformis.
p0l %
1� 111,11113 C o f'As, a ii d A �n� �n� ii a IIZ) ��'l 1 i:)� i e e ��l S 111�111� V e ii a �n� c a
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��Mfflmm
Gemerail Funid:
NonexpendJble:
Prepaid Items
Restricted for -
Asset forfefture,
Grati�t rest6ations
Transleti�t xcupancy tax - tourism
Librarysenilc#-%
Donor restrictions
Com itted for
Parkling surcharge
PubIl'o art,
Future downtown parklingsupply
Affortable, housitng
Unassigamd, repoded 11n..
General Fund
Total Genierall Funild
,S�treet Fund:
Restricted for -
System devd1opm, ent charges
Com itted reported in
Special revenue. funds
Total SIred Puind
Parks, Funid:
Com itted reported in
P'ar�ks ALtivities
Total Parks Fund
AIII 01her Govemmervtall Fu nids:
Nonexpendable:
Cemetery perpetu,,,al care
Piepaid Nefll s
Restricted for -
System devd1opm, ent charges
Transleti�t xcupancy tax - tourism
Grant re-stridions
Aj r
port, activities
Debt service
Com itted for
Conirnided for I arks activities
ip
Conirnided for af,,fortablle housing
Conirnided for food and beverage.
Conirnided for facilities
Special revenue. funds
Total a1l other govemmentall fuinds,
Total govemimentzg-M funild'S
4 01, 01, C)
3 01, 014[11� 01, 0 014[11�
2 01, 04,.','� 01, 0 04,.,'�
'2 14
CITTOF ASHLAND17 GREGON
Fund Balances,''Governmental Funds
Last, tenyears
For the yearendedhne,30
2024
2023
2022
2021
2020,
2019,
2018,
2017'
2016
2,015
$ -115,647
$ 729,
$ 40,390
$ 117,246
$
38,606
36,755,
35,,699,
35,,497
35,,217
34,459,
23,972
32,313
25,,784
29,678
1,472,010
2,300,000
-
87,461
262,617
501,558
487,873
425,,-1141
338,658
1129,763
99,1108
-
-
-
-
-
-
-
-
56,587
22,235,
22,235,
22,235,
22,235,
22,235,
22,235,
22,235,
22,235,
22,235,
22,235,
370,085,
370,085,
391,600
397,017
397,017
370,085,
370,085,
370,085,
370,085,
334,949,
61,734
78,367
43,075,
69,020
43,075,
21,392
19"919,
99,324
1109,938
85,,667
-
-
693,292
573,1166
413,558
241,326
-
-
-
-
-
-
-
-1166,351
-1166,351
-1166,351
18,070,531
18,470,651
17,577,388
10,339,463
3,680,245,
3,824,249,
3,968,680
4,527,421
3,636,527
3,671,969,
20,050,848
2,1,278,824
18,891,1140
11,716,261
5,,092,905,
5,001,619,
4,830,032
5,,556,387
4,460,683
4,466,544
-
2,978,031
2,882,757
2,659,497
2,522,973
2,641,068
2,511,605,
2,431,470
2,619,729,
2,479,609,
4,435,1636
1,818,354
2,653,1184
1,212,1943 (�41,788)
2,1174,869,
2,323,501
3,231,966
2,795,238
2,798,621
4 �435,1636
4,796,,385,
5,535,1941
3,872,440
1,681,1185,
4,815,,,937
4,835,1 -1106
5,,663,,436
5,,414,,967
5,278,230
1,362,768
1,1107,369,
788,308
386,,-1186
313,1140
503,626
1,362,768
1,1107,369,
788,308
386,,-1186
313,1140
503,626
970,773
'946,762
930,895,
917,499,
954,825,
984,914
970,304
955,,357
'944,552
922,667
4,760
2,587,597
320,568
284,878
245,,-1100
-1164,540
-1104,546
29,1187
314,934
606,669,
557,297
982,1117
992,082
36,619,
36,619,
36,619,
36,620
36,620
36,620
33,804
33,80 1
33,804
33,797
336,290
398,996
298,1171
264,1126
376,568
235,,659,
202,017
-
-1138,905,
-1117,516
1,046,738
1,041,894
1,009,803
987,974
1,037,697
1,035,856
1,027,297
976,09,0
1,028,912
861,560
3,571,252
3,973,973
1,978,495,
1,891,310
1,596,623
1,428,986
981,826
852,407
1,536,623
209,302
252,642
240,1123
280,661
-1128,254
1109,079,
69,986
-
-
-
-
-
-
-
-
-
-
-
-
524,663
977,542
998,424
923,362
825,,8'08
754,031
756,1172
1,1110,763
2,000,302
2,004,725,
1,667,528
-
-
263,903
-1173,227
10,766,329,
8,002,679,
4,811,989,
4,379,1192
4,075,, 158
3,667,825,
3,648,797
4,350,761
5,,349,,638
3,971,663
35,,252,8'14
34,077,888
29,239,070
19,967,893
12,212,016
14,592,750
14,1102,243
15,,956,770
15,,538,428
14,220,063
��F U �n d B a I a �n c e C o rni pa ��r i so, ��n,
Governmenta�� Flunds
Last Teri, Year's
2C'f'� 1 6 2C'f'� 17' '211D.12, 2C'f'� 19 2 01 2Cf'� 20,21 20122 20,221,
&-,,rierfl FLUIIIJ: Fii..�Incjs�� 1111 S�t r&�-t �F ii..� rid �� x Parks P..wo:i
Im
p0l %
1� 2 6 C o f'As, a ii d A �n� �n� ii a IZ) ��'I I i:)� i e e ��I S 111�111� V, e ii a �n� c a
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CITY OF ASH LAN Dll,'OR,E,GON
Asses,sedand Estimated Actual
Value, ofTaxable Property
Last ten years - Unaudited
Fiscal Year
Ended
Juneh,30,
�Real Property
Mobile, Hornie
Personal (1)
Utilities
2024
3, 114,367,7117
$ 8144,6�257
$ 32�10402187
40103,8�324 $
202,13
3XO�102ON771
81204 � 099,
30� 161 N270
43180,7A0,
2022
21957�,5352136
7192,7A0,
32,2395,90
43125,0JG0,
2021
21849,1800218
7169,5�9811
37JWN9,00
401040A0
202,10
21745,1946271
7142,18� 132,
39,�,388N9170
391711,9JO0,
20119
2fi48,762575
711 T6 � 174
40�101 1 N240
42120,,,0JG0,
20118
21550�677N1170
61701 X6,
37�,518450
38135,6� 118,
20117
245,8,564N91,94
6170,,,0�924
37,19492,90
34116,900,
20116
2X7�,355N3,56
61526011
40AWN2,180
3 1 15 T3 � 600,
20115
21274�,530,83
6144,505,
38,438560
291027�740,
All �p roperty, lis eval uated on ce, eh,ve,ry 3 1 1 x year8h a3 requJim,d �by stateh stiatute
(1) 11ndudes nion-profit houshing
Soumeh. Jackso n Co u n ty Aq sessor tax roll �p roperty, va I u e3
$,3 "01,31 0, 0 0 0 "Oi,31c)
$2,54D, 0, 000,01310
$2,013, 0, 000,01310
$1,54D, 0, 000,01310
$.1 "01,31 0, 0 0 0 "01,310
5AD, 03, 000,013, G,
'Total
3,� 194 N8,92158 �5,
3,J42J,931140
3�104ON9,52177,6
2,1935Y2,7313919
21,1832 N4,8310 T3
21 �738J,50108,9
21 �633215311114
2,�,537N38,4180,8
21 A45N87311117
21 �,348N4461788
I
�R e a I Pro �p e, ir�t�l,y Va I iu e a ��n d l'T'a x a b I e �R at 10
Last', "Tlel�in Years
Property
Tax Rate
4.29
4.2119
4.36
4.36
4.47
4.43
4.44
4.40
4.4 1
4.61
2,015 2,016 2,017 2,018 2,019 2,0 �2 0 2,021 2,0 �2 �2 2,0 �2 3 2,024
property mm*=Jaxadb��e, Ratio
Taxableh ratio
(T"rueh,Cas,h,
Va I ue to
Assessed)
563%
55.8%
68.11%
65.7%
65.2%
69.51%
66.9%
68.2%
70.01%
72.11%
8,01 01%,
'7,01 01%,
6,01 01%,
.15,01 01%,
4,01 01%,
KID%
�2,01 � 01%,
110D%,
01.09,1,r�
p0l %
1� 2 9 C o f'As, a ii d A �n� �n� ii a IZ) ��,I I i:)� 1� e e ��I S 111�111� V, e ii a �n� c a
Page 2,35 of 341
'191
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��Mfflmm
GITY OF ASHLAND, OREGON
Property Value and �New Construction History
Last ten, years - Unaudited
CommercialConstruction,
Residentia! Construction
Fiscai Yehlar
Property
Numbier
Number
Ended June 30T
Valuie (1)
of U n its
Valueh
of Units,
'Value
2024
$ 3111,9418,9215,85
3 $
51�312,P5,
1117
$ 1814,92111,69
2023,
311142111,9311140
4
51�246�940,
49
1518),0811170
2022
3104019,521775
6
22N2,W4
52
818,5212,180
20211
219,3512731399
8
38,688,145,
1182
28139916,87
2020,
218,32148310,73
4
406�566,
B3
1219,5017109
20 19,
217381115010,89
3
3�576,04
94
15 1 5, 13111,54
20 18,
216,33121531 1114
6
2�525,M9,
IN
1314411485
2017'
215,37138,418),08
7
311479�266,
70
1313, 1311136
20 16,
2144 518,731 1117
6
6� 5 1 3� 734
57
1212,10418-36
20 15,
2134814461788
8
181�530�9981
62
131371460
(1) Propierty-vallue iisasse3sedvallivat'IIM
Source-
City of AWaniid, ComimunRy
Deve1opment Depafte,nt
Jack3oinCounty, Asse3sor
Canmiaeircjlia�l aind Residential Cloinstructio,11
Last Ten Years
$ �2 0,0131 0, 0,0131
$'10 "01'31 0, oai,31
2011.5 2,016 2,01 17 �2018 2,019 2,01 2 0 �2021 2022 20 23 2024
III Cornm�,-rciadl Constrl..Ictiorl IN s ��� d �,e n t 'a ��� CO I S t �'U Ct ��� 10 �ril
p0l %
1� 31 C lly o f'As, a ii d A �n� �n� ii a IZ) ��'I I i:)� i e e ��I S 111�111� V e ii a �n� c a
Paigiel 2,37of 341
��Mfflmm
CITYOF ASHLAND, OREGON
'ood and Beverage Tax Revenue by, Funi
(amounts,expressed in thousands)
La st �te n yea rcs - U na u d ited
Fiscal Year Ended
Capital
Jurie 307
Generil Fund
Street Fund
Improvement
Wastewater
Central Service
Totial
Cumulative
2024
6497110,
2� 361 2 914
$ 1808,9875,
3�23,524'99
$ 31;3099527
2023
599290,
-
2, 9059207
219642497
28;�10749029,
2022
549971
2flO,62445
68,79139,
2J4,82555
25, 1099532
2021
-
1 �811152932
i62119894
499752
2A872577
22;3609977
2020,
-
34025,65
i664 A 577'
1 �60'020'00
53 A 166
21 �6582308'
19,8739400,
20119,
-
64526,85
8039844
1 �60',,026,00
64 A 308
31� 111424,37
1 T2159092
20118,
-
701182397
758,9 1 Ol
1 �60,826,00
609648,
3J1352746
14, 100 655,
20117'
-
25,522102
7099000,
2flO42952
609586
3flQ'92740
10, 964 909'
20116,
-
5659000,
"Go
2�26020'
589 000,
2, 8,83 GOO
2
7,935 169,
20115,
5209000,
11
2flBl 20,010
539000,
21 16,54�00"'o
5;�1052,1 69
Flood and Beverage "Tax Revenlues by Fund
Last Ten Year's
3,15,01,01 "O"Go
3 "01,01,01 "Goo
�2,15,01,01 "O"Go
11A
117-7
S= 1$ 2,01,01,01,000
I'D
$1,15,01,01"Goo
$'i"01,01,01"000
$5,00,000
m �m iiiiiiiiiiiiiiii iiiiiiiiiiiiiiiit IN M, JUN), IS Ill, M m sul RUN
2,0114 2015 2016 2017 2,0118 2,0119 2020 2021 20 2 2 �2,01 �2 3 2024
G re, r1i �,e r a, I ll�u�uj S t �r re, e" w 0� P m wa��t�'-'I'Vatfer m Ce'ntr'a�� seniv�Cfr_jl
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p0l %
A�n��nii a ��'l I i:)� i e e ��l S 111�111� V e ii a �n� c a
Page 2,38 of 341
��Mfflmm
CITY OF" ASHLAND; OREGON
0 oil r%
Pr I incipal Property 'Tax vayers
Current and Itenyears, ago
2,102,14, As�sessed Percentage offlotal
Taxpayers,
Typie,of Business
Valluattan
Valuation
Pacific Rental Propefties LLC
Housing
3359715,60
11 1 11 %
Avista Corp,
ulfillity
1 U6112,1 30
0 52%
Dellucia Ronald L Trustee ET AL
Housing
22 � 124, 680
0.73%
Ashland Community Hopsitall
Hospital
16�145111,920
0 54%
Chafter Cammunications
ulfillity
1,00116,589
0 36%
Ashlander Ashland LLC
Housing
2176119, 6,90
0.72%
RRGAH MH LLC
Hospitallity
'I 3X71'440
0 44%
Ayala Propetes, LLC
Housing
1,U104,720
0 34%
Ash land Shoppi nig Center
Retaill
15 � 0 117, 960
0 50%
Ma�k, Antony Hist Proplo, LLC
Hospitality
IU5111,8,80
0 34%
AIII other
Total
3 j
V028XI61346 94 40%
$3 p 197 � 750 9 15 1100 100%
2024 Rrilniciipal ��P�r,,o��pe��rty'Tax��p,a,ye��r's,
Hospitality
1.4%,
��R le t a J�
91%
..........
ri 1 u s, � �n
115,2%
Hollus,Jng H o s �p i t a 1� �� U -t i I i ty ��R le t aJ ��� HolspitalJty
i %
1� 3 3 C o f'As, a ii d A �n� �n� t a IZ) ��'I I i:)� i le e ��I S 111�111� V e ii a �n� c a
Page 2,39 of 341
��Mfflmm
Ronald L. Deluca
Avista Corp.
Ashland Community Hospital
Pacific Financiall , Inc.
Charter Communication
Skylark Assisted Living
Ash land Shoppi nig Center, LLC
Ma�k, Anthony Hist Frop, LLC
Bard's Inn
Plaza Hospitality
All other
Total
MOMT MEMO.* No elm, I
CITY OF" ASHLAND, OREGON Princilp
Property Tax Pjayers, continued
Current and Itenyears, ago I
2,10 15 As�sessed Percentage of''Total
Type of'Buisibess
Valluation
Valuation
Housing
11 P047,590
0 48%
ulfillity
1,0740,000
0 47%
Hospital
014,730
0 39%
Financial
'7 � 003,110
0 30%
Retaill
U115,4,00
0 27%
Assisted Care
16 � 06117,120
0 26%
Retaill
U115,�3,90
0 25%
Hospitality
5799,800
0 25%
Hospitality
5471,920
0 24%
Hospitality
5 � 379,140
0 23%
2213,67611511,95
9611.86%
$2V30,9XI9,395
1100 100%
2015 Rriincilpal Property Taxpayers
Housilll,g
1 15 GIV,
Hospitality
23%
Ll t i i ty
15%
Reta,-JI
17%
Rnancial�
10%
H ol u s i ni g Ll t i [J ty ��� Rnianicia]� Assisted Care m Hoisp,Jta]� roo Retail m Hospitality
lift i:)� 1� e e ��l S V e ii a �n� c a
hm,
1� 34i C 1�111�11 o 11" A is,, a ii d A �n� �n� ii a
Pagel 2,40 of 341
��Mfflmm
CITY OFASHLAND, OREGON
.jIff
Property Tax Levies -and Colliections,
Last tenyea ris - Unaudited
Fiscal
Delinquent
�Perceinit of
Plercentof
Year
Percen't of
Tax
Totfai Tax
Outstanding
DeIiniqueinit
Ended
Total'Tax Le,
Curreinit Tax
Levy
ColIlectioinis
Total Tax
Goltections to
Del[nqluen't
Taxes to Tax
June 307
(1')
ColIlectioinis (2)
Collected
(2)(3),
Collections
Tax Levy
Taxes
Levy
2024
$ 114 � 136 � 855
$ 1374'94�721
95.46%
280p,390,
13 � 775 � 1 11 11
97.44%
527�7'7'3
4%
2023
113�68,SX2
12719,39A89
94.53%
302FT64
'13�242�253
96.74%
459X101
3%
2022
1 3W4A48
112J'98�283
96.41 %
277p,348
13�0175�63'1
98.50%
432�757'
3%,
20121
11 2�812�936
112�0,8208
94.30%
701V`13
127786A'11
99.79%
44272,76
4%
201201
112,0671862
1111 WOX101
94.58%,
283903
1272,53N3
96.82%
71774,17'
6%
201119
12'J337433
1111 A65A38
94.49%
3010103
1177 166fl4l
96.97%
7417442,
6%
201118
11 11067,504
1111 W7�325
94.79%,
2701�018
11 7,34 7� 343
97'. 10 %
744719,321
6%,
201117'
11 11 � 165 7,51818
1101584�0177'
94.79%,
292�706
1071876J83
97'. 41 %
7187195,61
6%,
201116
11 JOIJ8272,52,
1101�204A95
94.64%,
301M81
107'5'08�276
97'.46%
6987,0318
6%,
201115
11 JOIX47,563
V74�296
94.21%,
358A51
1071133J47
97'.67%
76871818151
7%
(1), Includes, levywlthln� the tax base�, levy for boncled Inclebtedbess, mi1sceillaineous assessment payments ffl� lieu of tax,
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(3), Defincluent taxes, collected represent accu�mul��ati��v,e,amiou�n��ts,, for the specifilic fiiscal year
I
Propertly "Ta,x Levies and Collections
$12,000!000
$10r000!O00
$8r000!000
$6,0001MO
$4,000!000
$2,000!000
2015, 2016 2017 201.8 2019 2020 2,021
ImTota��� Tax Levy III,," TO t a 1� 'Ta x C o 1� 1� ect �i o n
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Paigiel 2,41 of 341
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��Mfflmm
Fiscal Year Ended
Juneh,30,11
I
Ratio OfAnnual Debt Service Expendiltures For
General Bandied Didbilt
To Total General Expenditures
Last ten years - Unaudited
Total Genieral
Total Debt
Governmental
Principal
Interest
Service (1)
Expenditures
1, 4,65 000
$ 1112,3 71
11 577�371
$ 60 143 65,17
1,4301000
149,454
11 F5794514
44P92,3�232
1,4051000
188,179
11 F 59 3 179
,4 3 P413 1 � 74�3,
1,375 000
214,241
1158,9 241
1
37 74,04115
1,5901000
261T623
11 F'85'7�623
3852,3�25117
1,5551000
295,651
11 F'85,0�65111
4058,8484
1,4551000
3118,747
11 p 773747
37564475
1,4851000
375,091
11 F'860XI
3611555�232
1,4451000
4118,422,
11 F'863422
36jpjQ,33X1,1
1,4951000
4115,879
11 P902,924
32X81739
Incluides Geneml, Special Revenue Funds, and DebtService Funds
Raltioof Deblt,Service
lto(General� Governmen'tdi Expenditures
Last Tlen'Years
Ratiloof Debt Servicle to
General Govern mental
Expeniditures
2015 2016 2,01 17 2018 2019 2020 2021 2022 2023 2024
p0l %
1� 3 9 C o f'As, a ii d A �n� �n� ii a IZ) ��'l I i:)� i e e ��l S 111�111� V, e ii a �n� c a
Pagel 2,45 of 341
��Mfflmm
CITY OF ASHLAND, GREGON.-
Pledged Revenue Goverage
Water and SDC'Water Funds,
Last ten yearls, - Unaudited
Debt Service Requirements
(4)
Fiscal Year
Net �Revenues
Ended June
Gross
Operating
Avallable for
30,
�Revenues (11),
Expenses (2)
Fund Batance
DebtService
Pilincipal
Interest
Total
Coverage
20124
$ 8N11 965
$ T206PA
118582X12
$ 2,10,J977,353
$ 3911 Ml
$ 110125815
494�0,86
2.45%
20123
$ 9 J138�264
$ 9�3'18JI55
116�220�569
l6fl407,678
5711 �736
11112 � 702
684AM
4.27%
20122
8�7'411 A94
7'� 188 � 0152
112ASgAll
14 � 442 719,23
55T 106
1124A32
6811 �538
4.72%
201211
gffl'3�9811
6M,8�759
1101AHA66
QJ557,6,88
78603
1138�3,82
925�245
6.73%
201201
8M6�790
8�5542114
IOA95�0172
11 JOIJ877,648
7'811 ffl6
2019�398
9911 �034
9.19%
201119
8J911 W4
9�657JI012
M32J'22
18IM6718'94
479�7'13
11 37�9'14
6117fi27
7'. 21 %
201118
8�29OJ62
6�52OA4
11 J6971178
464j64
11501969
6114�233
34-72%
201117'
7J56fl'12
4 � 706 � 339
3,fl497,673
453A35
116 11 A5 5
611500
20-119%
201116
7�289�7'15
4�225JI017'
304716,08
443�7'17
117'3 �330,
6117fl46
20-113%
201115
6�60039
4�256�299
Z348710,4101
8W952
11 47�300
1 �04T25'1
44-60%
(1) Total operatinil - 11
,g revenues, Including System Devellopment Charges
(2, Total operatinil ses, not -n,clu,d'ng int rfund lbans, capital outlay, existing dlebt, and frainchise taxes �paidl
g expen I I i e I
(3) Gross. revenues in excess of those necessary to, meetcurrent dlebt service obligatioris by,coveriarit availlable
toassure coverage in future fiscal periods
(4) Includes, pledged revenue dlebt principal and interest amounts trainsferred to� registered payling all ent irrespective of actual bondl maturities
,9 1 1
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Pagel 2,46 of 341
��Mfflmm
CITY Of ASHLAND! OREG�ION
Ratios of Ouistanding Debt by'Type
�La,st ten years
Governmental Activities
Notes and Contracts
F i3cal Year
�E ndled Jul ne
GeneraIll Obligation
Percent of
Redged Revenue
,30,
BoM3
Assessed Value
Promissory Notes,
Debt Per�
Capita (2)
2024
$ 2,940,000
01.09%.
$ 1,649,393
$ 4,028,789
401.65
202,13
4,405,000
0. 14 %.
1,316,000
266.63
2022
5,835,000
01. 19%.
1,567,000
-
3,43.42
2021
7,240,000
0. 25%.
1,817,000
-
429. 14
2020
81,615,000
0.30%.
2,065,000
-
5,09,54
2019
10, 205,000
0.37%.
2,311,000
-
6,01.30
2018
11,760,000
0.45%.
2,591,936
-
6,93.33
20 17
13,395,000
0.53%.
1,104,821
-
703. 19
2016
14,880,000
0. 61 %.
1,251,707
-
790.5,8
2015
16,325,000
0.70%.
478,543
8 1239
Business -Type Activities
F i3cal Year
�E ndled Jul ne
GeneraIll Odigat ion,
Percent of
Pledged Revenlu'Le
,30,
BoM3
Assessed Value
Debt and Notes,
DEQ (3) Loans Per�
Capita (2)
2024
$ 970,000
0.03%.
$6 811,20811,279
$ 8,15,1,113
NTH
202,13
1, 195,000
0.04%.
9,399,881
7,019,358
8,20.91
2022
1,605,000
0.05%.
7,460,449
3,038,316
561.56
2021
2,005,000
ON%
7,689,2681,
2,474,552
5,76.5,8
2020
5,721,796
0,. 20%.
7,913,589
2,303,488
760.44
2019
7,607,299
0,. 281%.
6,983,5381,
2,518,974
8,21.99
2018
9,429,200
0.36%
5,406,100
2,149,744
8,20.53
20 17
11,077,669
0.44%.
4�634�074
2,062,81,78
932.06,
2016
12,777,871
0.52%.
4,62811,555
1,81, 12,747
941.89
2015
14,439,962'
0,. 61
4,193,067
1,759,32,13
98 �5. 9,0
Total Outstanding
Debt,
F i3cal Year
Debt as, a
�E ndled Jul ne
T tal Outstanding
Pemonal Income
Percentage of
,30,
Debt
(4)
Personalll I ncome
2024
27,042',692'
unavaltableh
NA
202,13
23,3 35, 2381,
unavaltableh
NA
2022
19,505,765
1, 106,035,000
1.8%
2021
21,225,820
1,305,836,000
1.6%
2020
26,61811,873
9981,6181,000
2.7%
2019
29,625,811
961,355,000
3. 1 %
2018
31,336,980
953,023,000
33%
20 17
32',274,442'
9081,939,000
3.6%
2016
35,350,879
829,501,000
43%
2015
37,195,894
794,630,000
4.7%
(1 OEC D D - Oregon
Economica ndl Camm
unity Devellopment Depa�, ment
(2) Per C a-plita
13 calculated u3ing the total dlehbt fo r� the category divided by pro pulation,
shown, o n Ratio of Net
General Obligation Boaded Debt to Assessed Value SclhedWe
(3) DEQ, - Oregon
Depa�, ment of Envirloamental
Qual�'Ity
(4) Oregon Depa�, ment of Revenue Pemonal I noome Tax Stat.BtlCs - 2023 and 2'024 not yet avaltableh
p0l %
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Page 2,47of 341
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��Mfflmm
CITY OF" ASHLAND; OREGON
COMPUTATION OF" LEGAL �DEBT MARGIN
June 30, 2024 - Unaudited
True cash value
3%, oftrue cash vallueh
NET BONDIED11 DEBT:
Gross bonded debt
Lehssamolunts exempted:
Water,
Water, re -funding
Total debt applicable to margin
LEGAL DEBT MARGIN
i 1 62,8184 1 J� 736
0 03
11683186 5125 2
mm
ORS 287 004,, provides, a debt limit of�three pehrc-ent o�f the �true cashvallueh o�f a[l taxable propefty wi,thin the
Municipality's bolundaries According to ORS 287.004, the three pehrc-ent limitation does not apply to bonds
sanitary or storm sewersl sewage disposal plantsl hospitals,, powehr or lighting purposehs,,
issluehd for water,
nor to bonds, issued pursuant to applications, to �pay assess ments for improvem,ents or installments for
benefitehd prop,erty owners.
Source:: Jackson County Assessor's, O�ff'ice
Audited Financlial� Statements
Gregion Revised Statutes (ORS) 287 004
p0l %
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Page 2,49 of 341
��Mfflmm
CITY OF ASHLAND, GREGON
Cornputation Of Direct And Overlapping Bonded Debt
June 30, 2024 - Unaudited
Net,Genieiral Oblill tin
gia jon
Bonded Debt Percentage Applicable Amount Applicabtle to,
Jun"sdiction Outstanding to City (1) City
Dilrect-
City of AshIland - Goviernmentall ActiVilfies, only
Overlapping.
Jackson County
School District #�5
Rogue Community College
Rogue Community College (Jacksoon Gly Bond)
Jackson County Housing Authority
Rogue Valley Transit DiStrict
$' 977221317 100.00%
277521343
7971153N2
43303
553fi55
351 A69
837270�835
$ OJ227'31 7'
112.82%
35271850
7'9.93%
63�2677730,
9.54%
417,370,
11 2.7'l %
707,357
112.82%
457,058
1161.93%
43184
63J,817750
$
73M47101,67
(1) Percentage of ovierlap 18 calculated on real market value.
Source - State of Oregon, Off ice of Treasiu rer - ove da pipil ng dlebt re port, de bt for g overn mie ntal actilvi-11 es on ly
Direcit Banded Deblit I Governmental
Activi ies andApplicable Overlapping Debt
Direct,, $9(�,'722�,3i.7
a Direct: im
A�n��nii a (��lllviil IZ) ��'l I i:)� i e e ��l S V e ii a �n� c a
1� lilll��1111,114 C al:'
Pagel 2,50 of 341
��Mfflmm
CITY OF ASHLAND, OREGON
Principal Employers
Current and tenyearsa,
.90
QIM,
Percentage of
TotalCity
Empl!"ehr Emplo, ees Empl ment
Southem Oregan University 0.0%
Oregan Shakespeare Festival 406 3.8%
Ashland Public Schools 39 1 3.7%
Asante Ashland Community Hospital 0.0%
City of'Ashlland 264 2.5%
Subtotal 1 � 06111 110%
Estimated Total Gity E"Impilloyment 1,059t
2,10 15
Percentage of
TotalCity
Employer Employees Employment
Southem Oregan University �784 T.6112%
Oregan Shakespeare Festival 676 5.5119%
Ashland Community Hospital 29,0 3.05%
City of'Ashlland 305 2.5114%
Subtotal 2�05115 26.99%
zMall n. mmi me'-willag motment '7�6V
p0l %
ldl��,,,5 C o f'As, a ii d A �n� �n� ii a IZ) ��'l I i:)� i e e ��l S 111�111� V, e ii a �n� c a
Page 251 of 341
��Mfflmm
CITY OF ASHLAND,, GREIGON
Demographic Statistics
Last, Iten,years - Unaudited
Fistal Yea,�r
Jacksion County
�Endiled
Pmemtagie
�Per Capita
Total Personal
School Enirollmen't,
Ulnemploymehnt� Rateh
Juine,30
Population (1)
Cha,qieh
Income
InGomeh (2)
(3)
(4)
2,1024
U nava.1,11a bile
NIA
N/A
Unavailable
2;�600,
4-70%
21023
21 2642
ol. 41 %,
N/A
Unavailable
2;b57
4.5%
21022
21 2,554
2. 13%,
5 1 � 315
1 � 1 06;wb� GOD
2;B97
4.5%
2,0211
21 105
0.69%,
61 �873
00
1 �305;B'36fl'
3;�022
5.4%
1 l
2,020
I j
20 960
2
0.70%,
47fi,44
00
9'98;�6118fl'
2;�992
103%
2,1019
21021815
0.56%,
46J86
9,,,,6 1;355� GOD
2;T61
4.6%
2,1018,
2102700
0.39%,
46fl,40
953;�023P'00
2;�940,
4.8%
2,1017
2102620l
11.05%,
44�01180
9111108;�9391P'00
2;�921
4.8%
21016
2102405
0.32%,
401�652
82119;mll POD
2;B83
6. 11 %
21015
2102,340
0.22%,
39fl',,67
7'94;�630,P'00
2jB2
7.0%
Sources'.
Cente�r for Popullallon, and Research an,d Census, PoM�and State, University
,(2) A'Iu sted� G ross I ncome� f rom Oreq on Departme nit of Reve, nu e
(3) Oregon Department of Educalloin
,(4) US Bureau of Labor Statistics as of June
MLIM
'Et, MI, '1� ME §Wli
1
2014 2015, 2016 2017 2018 2019 2020 202.1 2022 2,02 �13,
p0l %
1� 6 ,ill, C o f'As, a ii d A �n� �n� ii a IZ) ��'I I i:)� i e e ��I S 111�111� V e ii a �n� c a
Page 252 of 341
��Mfflmm
CITY OF ASH��LAND, OREGON
is
Schedule of Ma , jor Insurance in Force
as of 7/11/20241
Company
Coverage
Pdicy- Period
Annud�� Aggiregate/Each
Piierniurn
Occurrence
City Collunty lasuranceServices
Teneral Liabilfty
$4211JW1
Commercial Generd� Llab,'OHIty
07110 11 /20,24-107/01 Q025
$1 5� 0100121000 1$5� 010012100jo
Included above,
Public Offidd�s Liiab,Ohty
071011/20,24-107/01/2,025
$1 5� 0100121000 1$5� 010012100jo
llnclluded above,
Employment PractIces,
071011/20,24-107/01/2,025
$1 5� 0100121000 1$5� 010012100jo
llnclluded above,
Automobile Liability
$43;T'9
Scheduled Autos,
07'/,,011/2,0,2,4-107/0,1/2,,,025
None 1$5,01001,100jo
llnclluded above,
Hired Autos)INolinOwned
071011/20,24-107/01/2,025
None 1$5,01001,100jo
llnclluded above,
Uninsur,ed Motorist
071011/20,24-107/01/2,025
None 1$5,01001,100jo
llnclluded above,
Auto Physical Damage
$61;244
Scheduled Autos,
071011/20,24-107/01/2,025
Per FObd Value
llnclluded above,
Rented or Leased
071011/20,24-107/01/2,025
Per FObd Value
llnclluded above,
Newly AcquIred Autos,
071011/20,24-107/01/2,025
Per FObd Value
llnclluded above,
�Property,
$2112;� 182
Buildings
071011/20,24-107/01/2,025
Per FObd Value
llnclluded above,
Mobile Equipment
071011/20,24-107/01/2,025
Per FObd Value
llnclluded above,
Bofleran,d Machinery
07'/,,011/2,0,2,�4-107/0,1/2,,,025
Replacement Cost of Machinery &
llnclluded above
Equipment notcovered dsewhere
CyberSecurity,
07'/,,011/2,0,2,4-107/0,1/2,,,025
Per Loss, V$5)0,,00l0
$B;750
Excess, Earthquake
07'1011/2,0,2,4-107/0,1/2,,,02�'5
Ealich Occur. $5,2100jo;M0
$27;%,lo
Excess, Roo,,d
07'1011/2,0,2,4-107/0,1/2,,,02�'5
Each0ccur- $59000�01001
Kb011)
Traveller Gas,ud�ly InsCo olf America,
Crime
07'[011/2,0,2,2�-107/0,1/2,,,02�'5
$12100jo;%lo
$114;778
ACE Grollup�
Airpod Liabilfty
07'/,,011/2,0,2,2�-107/0,1/2,,,02�'5
$49000�000 / $4,000�01001
$,3;w,9
Wright National Hood 11nis. Coll.
Flood
10/23120,23-10/23/2,024
$2,63,2100io
$940
SAIF Corporation
Workers' Compensation
07'1011/2,0,2,�4-107/0,1/2,,,02�'5
$toll)0121000
$248;445
Safety Natiion,d�� Gas,ud�ly Corp.
Excess, Workers'
Compensation Bond
07'1011/2,0,2,4-107/0,1/2,,,02�'5
$4009000
$B;%'ll)
Phidlaidellpfila �ndeminity las Co
Volun'teer Accilden't, Ins
07'1011/2,0,2,�4-107/0,1/2,,,02�'5
$1 11 0Q,0010 max rnedicall expense
$11tal
ACE Grollu�p�
Undergrouind Storaigie Tank
07'1011/2,0,2,4-107/0,1/2,,,02�'5
$22100jo;%lo 11$112100j0;%10
$111;N9
Pollution Liability,
* Estimated payro,H�
l %
a IZ) ��'l I i:)� i le e ��l S V e ii a �n� c a
Page 253 of 341
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C I
ITY OF ASHLAND GREGON
Oper ng Indicato 81 By Fund, on/Pmgram
Last ten years
Fuinctioni/Prog am�� 20,24 2023 2022 202,11 2020 2019 20,18 20,17' 2016 20 15
Police
PhysfcA��arrests, juiveni'lle aindl adult 1;32,6 1 A027 635, 12,06B 11 A48, 22,056 4439 29OB3 Z0,42 295911
Traff ic,wolillations 11;� 175 756 487' 1 21001 11 � 737 21,1830 4849 2911,55 2flI65, 29969
Fire
Fiirealami� responses
Emergency medical responses
Non-emer ency pubfic service responses
Flire & U'r Safety code enforcements,
Totall callis for service
Totall arnbulaince patient tiranspoirts,
Water
Service, colinnections
�Da.1 ���y average cons urniptIon i ni ni�l I l 1 ons, of ga� I ons,
Maximum dai'lly,caipacity of plaint in ni�IHHo,n ga�Ho,ns,
Sewer
Service, colinnections
Da.O�y average treatment Fn miIIIIII,on of gailions
Maximum dai'lly,capacilty lin mOHIII'ons of ga,Hbns
Elledric
Service, colinnections
Telecommunlicati,ons
CaNe TV
CaNe niudlem
Potential statiloin capactly
904
11,04
92,
223
1IJ 19,
12,024
994
1 A ON
8,19,
462
2;W4
4911711
3�6691
32,337
2J79,
2,2776
4873
29900
Z 718,
391144
2,658
1164
581
4115
3,64
355
316
274
2,48,
2,611
39,2
328,
6,24
12299
6,00,
6116
746
4,86
507
499
15;�61 1
59470
4�966
42,31110
4262
42,1515
4;� 183
491178,
4�063,
398,67
3;763
39239
2J49,
22,341
11 � 967 1
22,0116
4069
1 A 972
11 � 94 2,
198,95
J9;� 155 99945 9� 167' 9,2453 9�342 9,2239 8;B41 9911,55 75B9, 897,38,
2.96 3-43 2-84 2.8,jO 100 IGO 3.00 2-70 41 Oj 3-100
8.00 8-100 8-00 8'. GO 8-00 8'. GO 8.00 8-100 8-00 8-100
18;�927 8'A 8,j6 7 8�670, 8,278,7 8�551 8,2421IJ6 8;440 8'A 3914 8,A14 893,08,
1.89 217 21 Oj 2.1110 21 Oj 2.1110 2. 15 2-20 2.,20j 2-40
4.00 4.100 4.,00j 4.00 4.,00j 4.00 4.00 4.100 4.,00j 4.100
112;410 129424 12A02 132,5015 13�249, 1322015 114817 1198,64** 12j'06 129678,
0 6,59 8,08, 892 9,73, 1 2100JO 1;� 125
4;�050, 4911,011 4J42 42,098 0,21 42,002 3;B'84
140 1140 140, 140 140, 140 140
Actual service connections, previous information provided was, �by billed serwes
192,00 11 � 350, 193,06
398,00 3�833, 398,66
1140 140, 1140
p0l %
1� dl��1111 9 C o f'As, a ii d A iii� iii� ii iii a IZ) ii'li I i:)� i e e iiI S Iii V, e ii a iii� c a
Page 255 of 341
��Mfflmm
CITY OF ASHLAND, OREGON
r"a
Cal ita,[Assets,And 11 structure Statistics �By Functhn/Progra
im
P
�La st ten yea rs
Function/Proaram 2024 2023, 2,022 20,21 2020 2019 20 18 2017 2016 2015
Police
Stabions, 1 11 1 11 1 11 1 11 1 11
Contad slation 1 11 1 11 1 11 1 11 1 11
Ratroll units (vehicles'). 91 81 81 18 8, 8, 81 18 8, 8,
Sworn off[cers 31 29 28 2'9 29, 30 32 2B 28 28,
Fireh
Stabions,
2,
2
2
2
2,
2
2
2
2, 2
Filrefighters
331
30
32
2B
29,
30
30
30
26 27
Streets'
Milles, of paved streets,
96.41
96.19
95-94
94.64
93.84
93-84
93-84
93
93, 92
Milles, of gravel streets,
7.79,
7-99
8-24
9.54
9.54
9.54
9-54
110
110, 9
Milles, of slollrnl� sewers,
95.42
9539
95-39
95.27
94.54
94.54
94-54
94
94 93
Water
Milles, ofwater mains 135. 118, 134-85 1134-84 134.69 133.5, 132. 9 1,33 1132 132. 76, 130
�Hlydraints, '1296, 12192 1290 11 A 28,8 t28,1 112269 112,166 1263 1263 1267
Water treatment plant 1 11 1 11 1 11 1 11 1 11
Sewer
Milles, of sanitary sewers, 113.68 11333 1113-33 111124 1113, 110 111.7 11110 1110, 110
Treatment plant 1 11 1 11 1 11 1 11 1 11
1 1 d entif i es i"In teg ratillon of Ga fteg ra ph Systenl� with G I S that has providled more accu rale f ig u res
p0l %
1� 5 0 C o f'As, a ii d A �n� �n� ii a IZ) ��'l 1 i:)� i e e ��l S 111�111� V e ii a �n� c a
Page 256 of 341
CITY OF ASHLAND, OREIGON
Ca,pftal Assets And Infrastructure Statstits B,
Fundon/Program, continued
Last ten 'year I
Functilon/Prograim
2024.
2023
2022,
20211
2020
2019
2018
2017
2016
2015
Electric
Street lights,
1,965
1,957
1,956
1,948
1,927
1,888
1,894
1,8�65
1,8�65
1,8�64
lectncal�� tr nsformers,
E i ''a
2,245
2x 24 11
2x 2,30
2,119
2,009
2,087
2,07 11
2,0152
2049
x
2,040
Poles
3,6 18
3,609
3,607
3,605
3,603
3,603
3,60 11
3,600
3,600
3,602
S,u bstationis
3
3
3
3
3
3
3
3
3
3
'Telli,ecom�mu���n��'i�icatiloni,s
Milles of fiber
75
65
65
60
60
60
60
25
25
25
Milles of coa,,x
125
125
125
119
119
119
119
119
119
119
Parks anid�� Recreation
Co�mimuin, 'I'Ity centers
3
3
3
3
3
3
3
3
3
3
Parks
20
18
18
18
18
18
18
19
19
19
Park acreage
8. 111
7,97
7,97
7,97
7,97
7,97
T72
T72
83 11
642
Golf courses,
11
11
11
11
11
11
11
11
11
1
Swimimling pod"IS,
11
11
11
11
11
11
11
11
11
1
Ice skabin, g riin,, liks,
11
11
11
11
11
11
11
11
11
1
Skatebo�arld pairks,
11
11
11
11
11
11
11
11
11
1
Tennis courts,
8
7
7
7
111
12
12
12
12
12
Trail�s, (milles)
53
8
8
8
48
48
48
48
411
40
Health Care
Hospital
11
11
11
11
11
11
11
11
11
1
Hospital beds
49
49
49
49
49
49
49
49
49
49
Ed ucation
E i lementary schools,
4
4
4
4
4
4
4
4
4
4
Seco�ndairy schools,
2
2
2
2
2
2
2
2
2
2
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CITY OF ASHLAND, OREGGN
Notes, to Schedule, of Expenditures of Federal Awards
'Year Ended June 301,1121024
The accompanyingSichedule of Expenditures of Federal Awards includes, federal grant, activit'y in program,
of the federail government. The Informatibn In this schedule is, presented in accordance with the alud!
requirements of Title 2, U.S. Code of, Fed"eral Riegulatl'on(s Part 2,00, Un�ffirmm AdmminJ'stro'bve Requirem,en-I
Cos t Prin cip Ies.', a n(d A, udit Requirem,ents for, Federo'l A wo rds (''Ll n i fo r m G u i d a n ce)j,. Be ca u se t hie sch ed u I
pres,ents, only a selected promotion of the operations, it is, not Intended to and does not present the, n
�Pos,ition, changes in ne't �Posltibn, or cash, flows, of the enti'ty'.
1,0101 110=111 VIVAIM5 [A.M.11111901"SIMI Lill 0111 IWATICA441,111011 11,01142 061111111111
Expenditures reported on the schedule are, reported on the modified accrual basis of accounting. Such
expenditures are, recognized following the, cost priniciples contalined in the 'Uniform Guidance, wherein
certain types of expenditures are, not allowed or are limited as, to reirnblursement., Negabve amounts,
shown on the schedlule represent, adjustments or credits made in, �thie normal course of blusiness to
amounts reported as expenditures in, prior years. The entity has, elected to use the ten percent de minimis,
indirect, cost rate as allowed under Uniform Guidance when allowed.
p0l %
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Page 271 of 341
C ncil s ne ect-i'm
o u Bu *1 s,s,M ing
�4�, III , �A± �z
110 Ila .)Is, III M
11 Ina V1
al )III Mi A
lw M Mol
POLICIES,, PLANS & GOALSSUPPORTED
The proposed ordinance aligns wi several key CIity Coundil goals,,, Comprehensive Plans,, andadopted policies:
1. CJty Cha,irIter Co�mpfiancje: Ensures the AFRC retains contr6l ovier, park landsand policy direction.
2'., Operafional A[igin�mehnt Establishes, c1lear roles flor the City Manager and Parks, Director to -ensure
qperationsalign wi Gity-wide policies.
311., Liabffity Reducfion: Addresses potential legal risks from dual operational authorJty by, diefining distinct
rolesfor the APRC, and CIity Manager.
4. Strategic Clari�ty: Supports thel long-term vislionI of the Parksand RecreationI Comprehensive M�astelr
Pl,wil.,
Fj N
Ljd 1.1 Z I DFAJ� 1] 0] h J� [0] IN FAJ� In 1� g I ;[�l Zj�
L Ai FA 11181 Z
The proposei o4inance reflectsthel unified 67iftorts of the City Counicil, ARIIIIIIIIII. staff to create a governance
structure that resolves longistanding issues andenslures ciompliance with the Gity Chiarter. Historically, ambiguity
regiardingi the operational roles, ofthel AMC and City Manager has led to, ineffidienciesl,, over1apping authohty,,
and legal risks, incluidingi �l��a,w'sui�,ts,t�hia,t,exp�l��oi�'ted uniclear, roles, related to parks operations.
The Parks Department hiastransition,ed overthel last 116 years froma q��uas�'i���-�s,tand��a,l�one,e�n��ti�,ty funded by the Gity
toa g,e�n��eral,fu��nded,delp,a�rtiment thiat now qperates like other City departments. This, ordinance aims, to honorthie
histiory, the Gharter, and current governance requirements of the CIity. Importantly, the ordinance aligns with the
CIity Gharter, mitigates legal rJsRs, under, the OTCIAF clarifies roles, and reinforces, a, unified governance struicture,,
protecting the CIity and the APRC� from unnecessary liabiflity exposuire.
3 l�� 11!11�� 11
iiiiiii EIIIIIIIII !1111111 11111111111111111 Jill 1111 111 111 iiiiiiii I: � II
Il�� III, I Ills-
4ffi 0, O�� Z17-11-7. T!111
• Providingthel AMC with, its Charter -mandated control over park lands and strate,gic policy, direction.
• Taskingithie City, Manager wit1h ensluringithiat the Parks and RecreationI Directior oversees operations in
financial, and risk management activities.
alignment with CIity piolicies, incluidingi administrative,
• Affirming the Gity Managier"s, ul'tima,tel,accou�n��t,a�bil��i��ty, flor operation,61 complianGel whiile maintaining the
alignment of all CIity departmeints with municipal policies.
Pure 1 of 2
Alk
Page, 272 of 341
C ncil s ne eet.'M
o u Bu *1 s,s,M ing
The struicture cofidified in this, ordinance best addresselsthie systemic challengels necessitating its creation. This,
governance frarnework clari,fies roles, aligns with, best practices for muniibip,61 governance,, and protects both the
�City and APRCJrom unnecessary le,gialexposure.,
FISCAL IMPACTS
The ordinance supports regular, financial reporting and coordination beltweeln� the AMC,, the Parks and
Recreation Director, the �City Manag&r,''andthe Gity, Finance Directior. Thiis ensurelsthiatany additional costs
rellated to compliance,, legal oversight'T or operational adjustments aretracke,d,, prioritized,, and inte,grated into the
�City's longi-term financial planning framework.
Given that-thie ordinance focuses, on governance realignment rather than new infrastructure or extensive
qperational changes,, the associated costs are relatively rninirnal, whilel the value for funds, expended is
substantial. Byestablishinga more streamlined, acciouintable, and unified system,, the C11y is, positioned to, reduce
qperational inefficiencies, enhance long-term financial planning, and strengthen its legal defbins,ibility, potentially
1.11
saving signi,ficant legal fees. Any minor soft costs are outweighed bythel considerable savings achieved through
'fewer conflicts,, reduced litigiation risksTand rnoreefficient rnanagernent of parks and recreation services.
SUGGESTED ACTIONS, MOTIONS, ANDIOR ORTIONS
Staff'recommends that Council approve first reading of thel ordinance with any additional rnodifibations, and
schedulel it for a, s,econd reading f6radoption. Recommended Motion:
I movel to approve First Reading of Ordinance #3248, " An Ordinance Creating Section� 2.28.600 ofthe
Ashiland Municipal Code Establishiingthel Farks, and Recreation Department ",and sche,dule Second
Reading January 21, 2025.
I movel to approve First Reading of *,riiinancel #3244' AnOtr4inance Creating Section� 2.,24,*.,'.6*0 of the
Ashiland Municipal Code Establishiingthel Farks, and Recreation Department' with the recommended
modifications,''and schedule Second Reading January 21 J� 2025.,
REFERENCES & ATTACHMENTS,
I I
1. #RD 324t Greating AITIC 2.24.60t Parks, arri Re,creation Department--12-4-N, (v31)
2. Gity, Charter,-APRC Governance Section and City, Manager
I Roa d rn a p fo r �re vi� ewi ng Pro posed 0, rd i n a, n ce C h, pt 2.28.600 (AP R D)--,l 2- 17-24
Pure 2 of 2
A
Page, 273 of 341
lli4
IBM N
Annotated to show deletions and additions to the Ashland Municipal Code sections being
CL I
modified. Deletions are hPLK)Idd I&I"LlIe"d'd thRl.-Ouqa and additions are bold underlined.
'51
WHEREAS, Article 2. Section I of the Ashland City Charter provides-.
Powers of the The City shall have all powers which theconst itutions,, statutes,,, anti
coimiion law of the United States and of this Sitate expressly or irnpliedly grant or allow
municipalities, as fully as though this Charter specifically enumerated eac�h of those
powers, as, well as all powers not inconsistent with the foregoing; and,, in addition thereto,,
shall.possess all powers hereinafter specifically granted. All the authority thereof shall
have perpetual succession,.
WHEREAS, the Citydesires tocreate section 2.28.6,00 of the Ashland Municipal Code:
THE PARKS AND RECREATION DEPARTMENT
111 11 a I INC Im owl IIIIINNI I] 11211
SECTION L' Chapter 2.28.600 Parks and Recreation Department is hereby created -to read as
follows :
, N,, 40,
2.28.6100 Plarks and Recreation Department �— Cre�atioln
40 40 * III *
A Parks and Recreali , on Department i , si, hereby created and is charged with provini
support to the Ashland Parks and Re�cre�ati , on Commission (APRQ and the City Cound,
in coolrdination with the City Manager,,, as,, outlined in the City Charter and Ashlandi
Mu ,at Code. The Department is an Integral part of the City of Ashland's government
and shall not act as an independent legal entity. All legal actions involving the Department
shall'be treated as actions ainst the City. The Department sihall oversee the operation and
N,, N,, * 40
management of park'S, i-ecrealion facilities, land programs,, under the authorl , the APRC
40, 0 N,, N,,
and the Oty U I U I I I
I � Co nc I thro- gh *ts C*t3: Man, 21 subJect to state law, Ashland Municipal
40 0 A 0 0
Code, and formal City admi 'nistrative policies,,.,
2.28.6110 Plarks and Recreation Director I— Appointment and Dutie�s
A. Appointment
"I wi th in
The Director of Parks and Recreation shall be appointed by the APRC, ut from the
N,, L' N,, 40,
Ci'V Manager shat be re ble for the on of the Parks and Recreation
, land .1 sponsl operati
Department as,, a, Cit3: department.,
B. Duties
40, 40,
The Director shall have the following dutiesis
i
Page 274, of 341
M,
1. Responsibi'll'!j to the Parks and Relcrealion Comm'I'S,,SI*onl.l The Director shall
M, so 0
implement po , i I i , cies, plans, andg,oals, as directed by the APRC,',, ensuringg, the
40
management of park -lands,' recreall , onal facilit nd programs -Ew *th the
'a augillswi
APRC's strategl"'c Vision.
Responsibil"t nager: 40, A 0 n ib
I y to th e C ity M a, The Director is r,espo si, le to the City Ma,
40, 40, A
to ensure that all, op ration cluding administrative, finlancial'. and risk
management functl'ollsl,,, align,with Cl , !�: policies. While strategi , c decisl , ons remain
unde�r the APIRU's purview the Director must ensure com e w"th City-wide
plianc I
jj
standards and operau , onal alighnnient.
0 0
3. Supervision of Employees: The Dilrector� shall supervise all Parks and Recreation
1 40
Department employees in accordance with Ci Human Resources poli , cies," Parks,,
0 40, M,
and Recreation Department employees are Ci , ty employees assigned to parks and
recreation functions,, and shall be supervised -wi*thi*n the Parks,, and Recreation
Department.
2.28.61151, Performance A praisal of the Parks and Recreation Director,
1.. 40
A. Responsilbi.HR3: for Performance Apprai , sial
0
The formance appraisal of the Parks and Recreation Director 'I's the responsibility of the
40
APRC, wi , " th su port from the COY of Asibland Human Resources (HR), Department and
shall'be conducted in accordancle with the Ciot3: of Asibland Performance Appraisal Procesis.
BO Cit, r Input
ly Manage 's
The City Man r shall be invited to provide input as a key operationA artner� during the
0
performance appraisal. The City Manager may raise issues, of performance for the APRC's
Me at M, 0 1 h
consi r ion and com,mun.-ic,ate feedback eft er through a, written r�eview or during an
exec'uti , ve session with the-APIRC.
0 IN A
C. Handling Human Resiource Concerns and Complal nis,
Employees who have HR concerns, shall report their concerns,, follo City HR policies. If
a complaint is filed against the Director., the City Managglerwill'be nolified, and HR and
Legal will engage the APRC to share Information and ensure proper handling of the
complaint.
, M, 0
2.28.6120 Plarks and Recreation Department �— Functions
40
The functions of the Parks and Recreati , on Department shall llnclude:�
'114, 4,
1. Parks,, Management: Implement APIRC poncies, related to the management of C!tV-
M, 40 M,
owned parks and recreation facs'. t", ensurl , ng compliance with City
i.l.i* ies, . policies.
Programs,, and Services: Man, the City"s recreati , on programs and senior services,
including events in the park'S, in al-ign.ment with the APRE"s strategic vision and
City administrative standards.
3. Financial and Operational Coordination: The Director shall ensure that all
40 IN M,
budgeti , ng and financi , al management is done accordi , ng to, the direction of the Ci!y
M, 40
M r and is s �ct to, Cit Council approval. The Di , rector shall integrate
financi , a, I legabil and risk management aspects with Cit2: operaii , ons.
M, M, M,
2.28.630 Accountability. and Supervisory Structure
, M,
A. Strategic Direction and Land Management
The Ashland Plarks and Recreation Commi , Sision shall have control and management of all
0
lands dedicated for park purposes and all other lands that may hereafter be acquired bv
'r h pu oses, a's pro 1 40, -te ., Th*s *- cludes the authority to
the Cift 0 sue Aded in the 1 hai r I in
vp 'k, �q COY C
40 0 440 40
set the strategic and poli , cy direcii , on r�eg,ardi , ng the u development and presie6svation of
these landsi.,
0 4[ 1 at
The Parks,, and Recreation Director is r,e sil'ble for i ementing the APRU's str egIc
Nil .0 41 0 4 11
and policy aeci , sions concerning the management of park landsi,,, ensurin II , gnment with all
relevant laws and the Ci*t3: Charter,.,
A 0 M, 40
B. 0 erational Oversight and Administrative Supervisi , on
While the APRC retains control and management of park lands the Ci!I Manager shall
40
work with the Plarks and Recreation Director to, ensure that all operati , ons: i , ncluding
administrative, financi , al, and r�is , Kmanalzempent functions, aili,gn with Cit ide policies.
y-w
The City Man r retail-nis -u - Iti , mate r�esponsi,i , Dility or ensuring compliance with these
poticies and maintaining operational consistency acr�ossi, all City dep,artmentsi.,
C. Reporting Structure
The Parks,, and Recreation Director shall.,
1. Be responsible to the APRC regarding strategic and policy matters related to
control and management of park lands.
21, Be resplonsible to the C� Manager regarding, operational, financial, and
Compl-tance matterS ensuring CI*!j pol-icies are followed 1 , n the adminisitrIation of the
Department.
A Clariffication of Authg1d,ty,
if differences arise related to the r�especti , ve authori!j of the APRC and the City Man,2ger
over operational or administrative matters', such issues shall firstbe discussed between.the
APR,C Chair and the City Manager to ensure allignment and understanding, If clarification
is still required, the matter shall be referred to the for further discussion.
Ultimate the CIR2: Council as the final authority, will resolve an remaining uncertain!'y
!Y2 2 1 y
or Confusion ith guidance from the City's Legal Department as necessa
21'wi I r,� to ensure
Compl-tancewith the City Chai-ter and municipal policies.
E. EmergenLy Management
In the event of a declared emergency, the City Manager shall have the authorit3: to, direct
is IN
the -use of all Parks and Recreation Diepai-tment sitaff and resiources, in coordi , nation with
ORDIN CE NO. 3,24�8, Page 3 of 17
M, IN
the Parks and Recreation DI , re,dor., This,, ensures the Department's effective integration 'into
the City'sbroader, emergency response framework.
F., Legal Res,-12, nsi-bi'll!j
The Parks,, and Recreation Department shall not act 1 , nu ndent!y 1 , n legab, financial, or,
contractual matter's or in any capacity that could be construed as functioningh as,, a, polifical
subdl , VISI , on of the City, aS, de,fined in ORS 174.117., All such matters shallbe managed and
overse,en e City Attorney i1nd/or the appropriate City departments to ensure
0 M, M,
compliance,with Cl", ficies and legal standards,,,,,,
W
2.28.6140 HIMn d Termination of the Parks and Recreation Director
-g an I
1,
A. Hiring Process
1. Responsibili!j of the APRC
40 40 40 1 a a
The Ashland Parks and Recreation Commi , Sision i , si, resi-ponsi , ble for hi , ri , ng the Parks,,
0 1 0 0
"th h I I I ,
and Recreation Dilrector, w t e assistance of an o,uts*de h � ing irm or throu
dNil Nil
irect appoinitment by the, APRC., All hiring processes shall adhere to applicable
.W*th M
federal and local employment laws and comply i uniform Citv Hu an
21 state,,
Resources poli-cl-es, 'to e�nsure transparency, fairness, and legal compliance.,
A% 40
, L. W ut fr�om the Cl , !i Man a,
40
The Cily Man r shall Provide Input into the -ob desicriplilon and ski'll set
requirements for the Director, ensuring augnment with Ci wide operational goals.
I Cl!j Manager's Role in the Interview Process,
The Cily Man r shall provide feedback on applications and sit on the department
head 1 , nterview panel, along with other City executive team members., The goal i , si, to
"de the APRC with, o- raflonal 0 �ns* I I
provi P I i ights and recommenda,flons for candMates
that -would be successful within the Cl!j"s broader structure.
4. Contract Si-,gning Author"i
ITY.
sl,lgnln.g authorl
The City Man r shall have contract iy for the hire of the Plarks
0 40 M,
and Recreation Director and shall assi , silt with contracting documentation to e�nsure
all legal and financial terms comply with Cily policies.
,5. Reciproci in Hiri
The Parks,, and Recreation Director shall particl'pale 'in the hiring process for the
*'a 0, Sa 40,
Cil,y Manager, with the same rig ts and resi-ponsitDilixies, as other department heads.
The Parks,, Director may provide input into ski'll set requirements sit on the
interview panel.. and offer recommendations from theperspectivel of Parks and
Recreation operations.
M
B. Termination Process
1. Prim,au Res onsibilft f APRC
0 40,
T h e APRC h o Id s th e V, r�i-M a L-y resipo n s i b il it3: for over�s the termination of the
Parks,, and Recreation Director, with support fr�om the Cl , !I Manager,,, HR and Le,
M,
Departments,, to ensure compliance with City
policies and legal requirements.,
Page 4 of 17
21, Special Circumstances Involvingm, Legal Exposure
In cases -where terminatibn for cause or other di-Sclip . I'lina'VY acti , Q'R !represents
M,
potential legal exposure to the City, and the APRC does not agree with the HR or
Legal recommendation to terminate,11 the following process shall app!jl
11
40 40 0 1
a,.,, AJOInt executive sessil , on snall be called the Ci , ty Manager, in consultation with
the APRC Chair, to discuss,, the Directorl's 12,eirformance and the reasons for the
M, 40
termination recommendati , On.
40, 40, 40, 0 40, 40, 0
b. Followl ng the executi've session the APRC shall make the initial determination on,
4,
the actioll to be taken, wilh input from the City Council.
c. The APRC shall then hold a, formal vote in a, public meetingmil to necide whether to
terminate the Plarks and Recreation Director.
M, 40 0
d. The CIR3: Council rettains final veto, authorl"'!j on the termination deci , si,ion. If the
APRC decides not to, terminate,, the City Council may hold its,, own executive sesision
to determine whether to, over,r,ide the APRC"s decision.,
M,
2.28.6150 Legal and Financial Oversight
11 M, *
A. Su!Aect to City Policies
The Parks,, and Recreation Diepailme�nt shall be subject to, all City Doi I I , ci , es, regarding, legal,
financi , w, and r,isk management matters,,,.,, The Department shall follow the same poill"Ciesi,
M, 40
proced-urels'., and protocols as other City departments to ensure seamless i*ntejZlratl , on inito,
the OR I's administrati've framework.,
B. Legal Representation and Liabi , litl
The City Attorney shall manage all le, a alters, nvolv*ng the Parks and Recreation
g' I M I I
Department, and any legal claims or actio, ainst the Department shall be considered
0 M, 40 lW%.
claims against the Cl , !I of Ashland. The Parks,, and Recreation ve r�tment and the APRC
M,
shall not act as independent legal entities, ensuring that all legal risks, are contailned within
the City's legal framework.
C. Risk Management
The Parks,, and Recreation Director is r,e nsilble to, the C11,1"s Risk Management Office to
ensure that potential ri'sks, and liabilities, associated with the operations of Parks,,
recreational facilities, and, programs ar�e identl mitigated, and fully aligned wifth the
M,
City"s risk management sitrategies..
M, 40
A Fihancial Coordinati , on
The Department shall coordinate all flinancial activities including bludgeting re, ortinfy,-,
�' 1 1 1 11' '1 1 p IL
and financial management, with the Ci!y Finance Director and the City Manager. All
40 40 0 * 4, 40
financi , al transacti , ons priations, and contracts must comply with Cl , ty financial
, appro k, �3
I * * *'M 40 M,
management poncies and protocols,., The CI'!l Counen shall maintal , n authorijy over the
40
approval of all financi , al matters related to, the Parks and Recreation Department.,
F., Long-Ter,m F Inancial Planning
The Parks,, and Recreation Depailment shall wor�k with the CI , ty MianaRer and Finance
Director to develop 10149-term financial strategies and forecasts for the maintenance and
exp,ansi , on of V,arks and recreation seiwices. This shall Include the identiffication of fundi".
M, 40 1 0
"tal improvements, and the i , ntegration UnIM19''Wi
sources, capi of long-term financlat pla *th the
C Styl,
i . , s overall fiscal Policies.
40, 40, 40,
2.28.6160 Unified Governance and Advisffy Committees
A. Culture
-ter-deflned authol H
The Cl�(y Councill acknowledges the APRCI's Chai ty to, set 0 IC
d Nil
irection for the Asibland Parks,, and Recreation De r�tment. To ensure the effecti've
40
le e tati , on of thesie Policies withil the CRY
imp m n n I x of Ashland"s, operational framework and to
maintain a uniffied and productive -wor kling relationsili, i*,p,,,- the followiffigh the following witl be
observed both bodies.
40 40
L, On'boarding and Tral , ni , ng
Newl 40, ies, siball receive training, on the
.Y elected ofricials to both bod"
Councill/APRC relationshil), with ongoing, tral , ning in dive *j i , nclusion, and
0 0
policies.
M,
I. Joint Study Sessions
The APRC and City Council shall hold 1 Omit study si,essions at least twice annua l,y to,
d M,
iscusi,s shared goals and challengesi.,
40
J., Advisol-y Committee All , gnment
All adviWr M.Ittees shall ado, ns*stent a, mats cessies
I genda for and pro
y COM pt co
ffo, m comm"t i ies
I -uni r not"c" -Y
subsitantialLy I'low the Cftfs I tee receive mandaloL
40 40 0 A�
tral , ni , ng: and have standardized terms oi seiwice.,
SECTION 2., S,everabiffifty. Each sect Ion of this ordinanc�e and any part thereof, is severable
and if any part of this ordinance is held invalid by a court of completent jurisdiction,, flie
remainder, of this ordinance shall remain in full force and effect.
40 40
SECTION 1, Codi , ficati , on. Provisions, of this Ordinance shall be incorporated in the City Code
61��
and the word, ordinance" may bechanged to "code", "article",, "section"", ",",chapter" or another
in b,ered or re -lettered,, provided however,
word,, and the sections of this, Ordinance may be renu 1
that any'Whereas, clauses and bollerpilate provisions ('i.e. Sections 3-5) need not becodified and
the City Recorder is authorized to correc�t an cross-references and any ty , rrors.
y , , pographical e
ORDIN CE NO. 3,24�8, Page 6 of 17
Page 279 of 341
The foregoing ordinance was, first read by t itle only in accordance with Article X. Section
2(C') of the City Charter, on the day of '� 2024, and duly
PASSED and ADOPTED this day of 112024.
PASSED by the City Council this day of 2024.
ATTEST-.
Alissa Kolodzimski, City Recorder
SIGNED and APPROVED this day of 1� 2024.
Tonya Graham, Mayor
Reviewed as to forin:
Douglas, M. McGeary, Acting City Attorney
Page 2,80 of 341
111111110
Ci�[ty Ch&�r,'ter A]��?���RC Governa�nce &N:,t��an,
iioin
[),edicatiarii.
All those lands specified by the Charter Amendment of December 15, 1908 and May 13, 1912,
are hereby reserved and forever dedicated -to the people of the City for park plurposes and shall
never be sold leased encumbered or used for any purpose inconsistent therewith-, provided,,
however, that such public buildings, as, may enhanc�e the beauty of said park,, or that shall not
detract therefrom, may be constructed if sodirected by a maj"on'ty vote, of the elec�tors of said
City,; and provided further, that nothing contained in this ac�t shall be construed so as -to im. pair or
interfere with proper construction or operation of the City's light, power or, water system.
1�� sei�:.t��arll C.
1.11
That the Ashland Park Commission,, with the consent of the Common Council, shall have the
authority to lease to the Oregon Shakespearean Fest ival Association,, a non-profit corporation of
the State of Oregon, any 'on of Lith'a Park described as, follows'' to -wit: That certain property
, por�ti 1 , I
cominencing at the northeast comer, of the Chamber of Commerce building- thence southerly
along the base of the h .111 -to southern side of pond in lower, park-, thence, east -to ditch carry ing
water to waterfall- thence southerly along ditch 150 feet-, -thence east 110 feet to west side of
Hargadine Street- thence, northerly on west line of'Hargadine Street to northeast comer of park
property-, thence, following the meandering north line of park property to place of beginning,
containing approximately two acres, for the purpose of remodeling and expanding the present
Fest ival theatre and theconst'l-uction of addit ional buildings which are hereby designated as,
public buildings for use by the Oregon Shakespearean Fest ival Association for any of -the
purposes authorized by thecorporate charter of said association, said use to be on such terms, and
conditions, as, the Ashland Park Cornmission,' with the consent of the Common Councitdeems in
the best interests of the City-, provided, however,,'that any lease shall not exceed a peri"od of
ninety-nine ('99) years.
I Se,,�:.16�ari 2. P,Imrlk
The certain board c�reated by a vote of the qualified electors of -the City of Ash ' land' " Oregon, at a
special election held on the 151th day of December',, 19,08, which became effective by the
proclamation of the Mayor plublished on the 17th day of December'. 1908, and known and
designated as the ""Ashland Park Commission", be and the same, asconst ituted andcreated by
said Charter amendment, and as now existing, is hereby perpetuated and c�ont inued as five (5
members with all the powers conferred and duties, imposed by said Charter, aniendinent and
ordinances of the City of Ashland.
Provided.that at -the general biennial election to be held on the first Tuesday after, the first
Monday in November,, 192Gtwo commissioners shall be elected -to serve for, the term of four (4)
years frorn -the first. day of January, 192 1, and that at the general biennial election to be held in
November,, 1922, three commissioners shall be elected to serve for the term of four (4) years
frorn the first. day of January, 1923, and that the terin of office for each succeeding commissioner
Page 2,81 of 341
shall. be four (4), years, unless, elected to fill. a vacancy, in wh ich event he/she shall be elected -to
serve until the first day of January following the next succeeding biennial election after, any such
vacancy,. Provided,, further'. that each of the commissioners now const ituting the present Ashland
P k 1 .1 ffi .1 and until his/her
ar Connn'ssion shal hold o ce for -the term for wh ch he/she was elected,
successor is elected and qilalified.
Se,,�:.16�an 3,
The said Park Commission shall have control and management of all -the lands herededicated for,
park purposes, and of all other lands that may hereafter be acquired by the City for such purposes.
They shall have control and management of all park funds, whether -the same is obtained by
taxat ionll, donation or otherwise, and shall explend -the same judiciously for beautifying and
i1nproving the City"s parks.
It shall be the duty of said Conunission and they shall., at the beginning of each month, file with
the City Recorder for, the information of the City Council and the public a report of their, doings
for the preceding month. Such report shall specify all. funds on hand and the source from whence
obtained. It shall. carry a clear s-ta-teinent of all. monies expended and for what purpose,. Ali
purchases, made and all labor, performed',,, -together with -the cost thereof, shall be embodied in said
report. At the tilne for inaking the tax levy forgeneral. City purposes in each year, the said
Conunission shall. cause a careful estimate to be made of the money required for, park purposes
for the ensuing year, and file the same with the City Recorder, whereupon there shall be included
in said g enera I I evy no t to exe e e d four and one ha I f (4 �- 1 /2) null s, on -the do 11ar to meet such
1 1 shall be deposited with -the City Recorder sub�ject to the
requirements',,, wh'ch, when co lec�ted,
order of said Commission. The levy herein authorized shall. be outside the liln.itiation on taxation
set forth in Article XL Section Il of the Constitut Ion of Oregon.
� sei�:.16�arl "a.
The said Commission shall serve without pay and shall have plower, to fo'rniulate and adopt nides
I.,
and regulations, for -their government and for the purpose of carrying into effect the purposes of
their creation as Park Conunission. They shall enter, upon the discharge of their duties,
as soon as may be expedient,, cause a map or
i1nmediately upon their organization and shalt,
inaps to be made of the lands herein dedicated, and shall make the same conform to the
descriptions contained in the instruments by which said City obtained -title thereto; which said
instruments shall. be considered ascarrying a more splecific description of said lands.
'S
�R,eclreafloln
setc I
The Ashland Recreation Cominission. is hereby created to beconiplosed of the five (5), Ashland
Park Conunissioners and their, terms of office shall be the same.
Se,,�:.16�an 2.
Page 2,82 of 341
The powers, andduties of the Recreation Cominissi"'on shall be as set for�th in th Is, Charter,, the
Ordinances of the City of Ashland, and by any other applicable law.
Se,,�:.16�an 3.
Any funds to be spent by the Recreation Cominissi"'on for, rec�reation purposes shall be from such
funds as may be appropin'a-ted from time to -time by the City Council, and in no event shall any
funds be spent for recreation purposes that are received pursuant -to Article of this, Charter
and which relates to the Park Commission and a levy for park purposes,
X�X A, Q��pxe��ni S,���pace �Par��k �rn
I 11161"Id
1. �S I
sei�� lb�an 1,1� C�riaiatiimrl, I)oiovar arlid Dulb�es.
A-ti0pen Space Park Program is, hereby,created to be administered by the Ashland Park
Commission. The Park Commission shall make recommendations to the City Councilconcern.ing
priorities, for land and easement acquisitions, for theOpen Siplac�e Park Program. Afterdedication
of land to theOpen Space Park Program, the Ashland Park Connnission shall be responsible for
the administration, 'development and operat Ion of such lands,.
I Sei�:. lb�� o ri 2. L,110 ri d a ri 01� E110 slern e nt Acq u siibio ri 1) raced u riesill
Both the Ashland Park Cominission and the City Council must agree upon land or easements, to
be acquired for, open space park purposes. Before any land or easements that have been acquired
for the Open Space Park Program are disposed of and released frorn the Program there shall be a
public hearing. Disposal shall be by Ordinance,, whic�h shall not contain an emergen,ey Clause,
thus giving to the people of the City of Ashland the opportunity to petition for a referendum.
Land or easements, acquired for open space park purposes shall be dedicated by the City Council
for such purposes,. Such dedicated lands or easernent shall be under the c�ontrol and management
of the Ashland Park Commission. The City Council shall not use the power of condeimiat Ion -to
acquire fee siInple ownership of any land for0pen Space purposes or, for trails.
(Aniend ed 0 8 �- 14 -90)
I Se,,�:.16�ari 3, RaSIDLIhirces.
Monies dedicated to theOpen Space Park Program shall be expended only for Open Space lands
or easements, for costs of acquisition and for such other, purposes pertinent to the Open Space
Park Program as the Council and Park Commiss "ion may j I ointly determine,. All nionies dedicated
for acquisition of Open Space Park Program. lands shall remain under the financial management
of the City of Ashland. The tax measures for, funding for land acquisition for the Open Space
Park Program shall be approved by the voters', and the tax rates approved therein by the voters
shall not be altered for Open Space purposes, by the City Council without further approval by the
electorate. Said tax ineasures for funding of the Open Space Park Program shall expire on
December 31, 2010, unless extended by a vote of the electorate.
Page 2,83 of 341
(Charter amendinent 08-14-1990),
Se,,�:.16�an 14. D, 11011[11 1)��a�qposie &O�pari S�p,ijnce Parlk, Larldh5ii,
The definition and purpose of open splac�e park lands shall be as defined in State Law,
ORS, or as modified by Ordinance of the City of Ashland.
(Charter amendinent 051-15-1990).
��ty, a ag e �r,
A �R,�T C���iiiiiii, ��E' lif 11 C I I
1�� sei�:.Ib 0 rl 1.
The office of City Manager "is established as the chief executive and administrative head of city
government. The City Manager is responsible to the Mayor and Council for -the proper
administrat Ion of all city business. The City Manager will assist the Mayor, and Council in the
development of city policies and will c�arry out polic�ies, established by ordinances and
resolutions.
Se,,�:.16�an 2.
A maj"on'ty of the Mayor and Councilors n1u,st appoint and may remove the City Manager. The
appointment must be made without regard -to political considerations and solely based on
education and experience with localgoverninent management.
Se_,,�:.16�ari 3.
The City Manager, may be appointed for a definite or an indefinite term and may be removed at
any tin'le by a majority of the Council,. The Council must fill the office by appointment as soon as
practicable after the vacancy occurs,.
IS,ei�:.Ib "arl 111411,1�
The City Manager, niust:
1. Attend all Council meetings unless, excused by the Mayor or Council,;
1 - the needs of the city-,
2. Make reports and recoimnendations, to the Mayor and Counc'l about , I
3. Administer and enforce all city ordinance,S;,, resolutions franc�hises leases contracts,, permits
and othercity decisions;
,4. Appoint, supervise and remove all non -elected department heads and othercity einployees,,,
except as follows-.,
Page 2,84, of 341
a. The Ashland Parks and Recreation Cominission shall have responsibility forappointing,
supervising,, and removing its employees, subject to state law,, Ashland Munlciipal Code written
mutual agreements, between the City Council and Ashland Parks, and Recreation Commission,
and formal, written City administrat ive policies.
b. Employees who report directly to the Mayor and City Council shall. beappointed, supervised,
and removed by the Mayor and City Council and shall be termedappointive officers.
5. Organize city departments and administrative struicture, excep't,that the City Manager shall
have no responsibility for the supervision of -the City Attorney's Offic�e or, the Ashland Parks, and
Recreation Commission;
6. Prepare and administer the annual city budget;
7. Administer city utilities and property-
8. Encourage and support regional and intergovernmental cooperation-,
9. Promote cooperation among -the Oty Counc'l, staff and citizens in developing city
1 1 policies
and building a sense of cominunity;
10. Perform other, duties as, directed by the City Council and
11. Dele i -ty emp , , in a manner c -tent wi I., -the C i ty
,gate dut es, to any,el"' loyee ons "is th the provisions, of
Charter, the Ashland Municipal Code, state and federal employment law, and collective
bargaining agreements,.
I Sei�:.Ib�arl 5.
The City Manager, has noautillority over, the Mayor or City Council or any other elected official,
or the City Attorney.
I Sei��:Ib "arl 6").
The City Manager, and other, employees designated by the City Council may sit at Council
meet ings, but have no vote. The City Manager, may -take part in all City Council discussions,.
I Sei�:.Ib "arl "T.
'When -the City Manager is temporarily disabled from acting as, manager or when the office
becomes, vacant, the City Council must appoint a manager, pro tem. The manager, pro tem has the
authority anddu-ties of City Manager, except -that a manager pro tem may appoint or remove
department heads only with City Council approval.
sei�clt]�Q�I 8.
Page 2,85 of 341
Neither the Mayor nor, a member of the City Council shall directly or, indirectly,, by suggestion or,
otherwise, attempt -to influence orcoeree the City Manager in the making of anyappointnient or
removal of any officer, or, employee or in the purchase of services, and supplies; nor attempt -to
extract an promise relative to any appointment frorn any candidate for, City Manager'. Nothing
y
in this section shall be construedill however'. as, prohibiting the City Council from. fully and freely
discussing with or, suggesting to the City Manager, anything pertaining to city affairs or the best
interests, of the city.
sei�:.16�arl 9.
No Pierson related -to the City Manager by consanguinity or affinuty within the third,degree shall
hold any appo'ntive office or, employment w'th the city 'th the e. press approval of the
1 1 except wi x
City Council,.
1�� sei�:.t��arll 0.
This Article VIII-A shall be effective on January- 1, 2,02 1, if approved by the electors of Ashland
in a primary or, general election Prior to tha-t,date. The 'individual employed as, Ashland City
Administrator on the effective date of this, ARTICLE VHI-A shall be the City Manager as,
described above and shall rernain so employed until such tirne as, he/she resigns or is -terminated
by the City Council,. The position of City Administrator is, abolished.
(Charter, amendment 051-19-2020),
Page 2,86 of 341
TO -1
Ashland City Council/Ashland Parks and Recreation Commission
FROM:
Douglas, M McGeary, Acting City Attorney
DATE:
09-23-24
RE
ffitegration of Council and APRC Fr nework into
an the Ordinance
0
introduction
This roadinap provides, an overview to guide the review of the proposed ordinancecreating
Chapter, 2.28.600 of the Ashland Municipal Code,, which establishes, the Parks and
Recreation Department ( ' Department). The ordinance aligns, with the City Charter while
clarifying roles, responsibilities, and,governance structures to address historical ambiguities,
reduce legal risks, and ensure operational efficiency,. The ordinanc�e reflects
recommendations and feedback from the City Council and the Ashland Parks and
Recreation Commission (APRO.
0
Integration of RecommendationS,
40
L, Unified Leadership, and Advisory Commi , ttees
The ordinance fosters, an integrated approach to governance between the A,.,PRC and the City
Council:
Recognizes APRC's Chart er,-,d e fined authority to set strategic and policy direction
for parks, and rec�reation ('Section 2.28.6,60(A)).
Establishes mandatory onboarding and ongoing training for elected officials to
ensure understanding of governance roles, and policies (Section 2.28.660(A" (I'')
� "') ( Y
Requires joint study sessions at least twice annually -to align on goals and challenges
(Section 2.28.660(A)(2)).
Aligns advisory committee structures with City-wide standards (Section
2.28.660(A)(3)).
2., Htring and Termination of the Parks,, and Recreation Director
The ordinance outlines a structured p�rocess for the selection and potential tennina-tion of the
Parks and Recreation Director:
Page 1 of 3
Page 2,87of 341
APRC retains, responsibility for, hiring the Director, with inp�u-t from the City
0).
Manager,to ensure alignment with operational goals Section 2.28.640( ' A"
I.,
Termination requires, AP'RC oversight,, with consultation from the Ciil:y Manager and
HR/Legal Departments -to ensure compliance with City policies, (Section
2.28,,.640(B)).
J., Op,erational Oversight and Accountabi Ii ty
The ordinance establishes, c�lear lines, of responsibility to reduce legal risks, and ambiguities:
APRC retains, control over strategic and pol'cy d'rection for park lands, consistent
with the City Charter (Section 2.28.630(A)').
The City Manager, works with the Parks and Recreat Ion Director, to ensure all
operations, including administrative, financial, and risk management activities, align
with City-wide policies (Section 2.28.630('B),).
Repoiling responsibilities are explicitly defined to avoid overlap or confusion
(Section 2.28.630(Q).
4., Emergency Management
To ensure an effective responseduring emergencies:
The City Manager, is granted authon'ty todirect Parks Department staff and
resources, in coordination with the Parks, and Recreation Director (Section
2.28.630(E)).
m,
5., Legal and Financial Oversight
The ordinance reinforces City-wide legal and financial policies*.
1.11
• Legal matters and clainis involving -the Department are managed by the City
Attorney, centralizing liability under the Oty
1 (Section 2.28.650(B)").
• Financial activities,, including budgeting and reporting, arecoordinated with the City
Finance Director and City Manager'. ensuring compliance with City financial
policies (Section 2.28.650('D"
Page 2 of 3
Page 2,88 of 341
t,'Onclusion
The proposed ordinance integrates input from the Council and APRC wh ile maintaining
ing operational and
compliance with the City Charter'. t reduces, legal risks by claffy,
administrative oversight, ensuring unified governance. By establishing a clear framework
for roles and responsibilities, the ordinance strengthens City operations and provides, a
foundation for effective management of the Parks and Recreation Department.
For further details or questions,, please refer -to the attached ordinance.
Page 3 of 3
Page 2,89 of 341
C ncil s ne ecti'm
o u Bu *1 s,s,M ing
,SUMMARY
Thisamendment clarifies, that, exce�ptfor whenthel City C�o,lu��nc�il�,ap�pro,pri�atels a transfertiot1he general fund, the
ellectric fund may bel us,ed for several cons,ervati6n measures, incilluding energy efficiency upgrades, renew, able
einergy installations, and other energy cons,ervati6n measures, that wouldenhance the system"s, reliability, reduce
operational costs,,, decrease demand onthel electric system, or supplort the �City's energy, use goals.
POLICIES1 PLANS & GOALSSUPPORTED
The Council has, prioritized conservation and climate initiatives to -enhance Ashiland 1), s resilience and strengthen its,
commitment to, address,ing the climate cirisis.
FISCAL IMPACTS
L,imitingthel obiligation to solely thelelectric fuind for climatel initiativels will provide a financi,61 benefit to thel City, by
i
reducing reliance ion itsfuill faith and credit backing. This, approa&h offers greater flexibility in ifund usage, allowing
fora co,ns,erva,t�i��vel,al�loca,tio�n�� that sq�,portsi the �City s climate gioalsiii,
SIGGESTED AC,1T1ICIAS,, RIOT100%,% AADIOR ORT111GAS
Staff'suggelsts the Coundil approve the amendment,, which wi[l also help� the C11y rnore easily onboard the
anticipated USDA RESP Loan, Which, is a, priogram that, will helpthe citizens of Ashland to make eneirgy efficiency
upigradels.,
,Moitioin
I move, to approve the, First,Reading of'Ord,inanciei,32,52, Amjen�d,Og' 14.16.015 to Allowf6ir Conservation
Ii" e-a'sure-s".
RIEFERENCES & ATTACHMENTS,
1., ORD 32,52—Arneinding 14. 1 6.0,15tio Aillow for Conservation
Pure 1 of I
Page, 290 of 341
A, N ORDINANCE AMENDING ASHLA' ND MUNICIPAL CODE, 14.16.01 5TO ALLOW
FOR CONSERVATION MEASUREis'."
Annotated to show deletions and additions to the Ashland Municipal Code sections being
CL I
modified. Deletions are hPL.Cdd.1 11112Ae"d'd thRI-Oula.— and additions are bold underlined.
WHEREAS, Article 2. Section I of the Ashland City Charter provides-.
A
Powers of the The City shall have all powers which theconst itutions,, statutes, anti
coimiion law of the United States and of this S,tate expressly or impliedly grant or allow
municipalities, as fully as though this Charter specifically enumerated eac�h of those
powers, as, well as all powers not inconsistent with the foregoing; and,, in addition thereto,,
shall. possess all powers hereinafter specifically granted. All the authority thereof shall
have perpetual succession,.
171 11 � 1 11 �� 11'', 11 a I INE Im owl 111,111 11 1 ill
14.16.015 Disposition of Electn'c Revenues.
Except as provided in Section 14.46.020,
,_Tthe e ectric revenues, shall be applied and used in
payment of warrants, and interest thereon issued in c�onnection with operat Ion of the system- the
satisfaction of interfund loans and interest thereon authorized inconnection with the operation of
the system- and also in payment for alteration improvements additions or extensions and for
redemption and retirement of outstanding electric system bonds, together, with interest thereon,;
Q'h�njj I-JIM ArMni-11Z 1"irs, erk'". �Cjd-fl,aln XX'T'*t-h' 2'"�A fjrlr� I Ito, 010, VuRtiam. ax0jant n'Q
M Im"MA I
64&AA 91LOL kJAA �" KA PLJPI%e %.PAAAW,7 KJLA TTJLI&AJL "AAqL5L XxPxL AAAALP A XF 9 AAA 1!� WAA %wo k'j,,7 kY I& T� AAA 5, %WO.�M 116� T� kY
I
11"'t jx All A jo A *in A 'If.
A %Jw JLA A E V, -A- RY 41 %.F
N,, j IN, W st I N,, N,, IN,
Electric revenues may also be expended in connection i h ovlm,ng,, maintaini nd
expanding electric system capacity including investments in energy efficiency upgrades
'ble energy instal ion
renewa lad d other energy conservation measures, on customer
j IN 0
properli , VS. when such investments are ected to enhance system reliability, reduce
o-perational costs, decrease demand on the elect'ric system, or sgpport the Ci!j"s, energy use
goals,, 1 , ncluding, reductions i 'r�eenhouse gas emissions, or ener, osts.
SECTION 2., Severabiffifty. Each sect Ion of this ordinanc�e and any part thereof, is severable
and if any part of this ordinance is held invalid by a court of completent jurisdiction,, the
remainder, of this ordinance shall remain in full force and effect.
ORDIN CE NO. 3,2512 Page 1 of 2,
Page 2,91 of 341
X-4 40, 40,
z5E,CTION 1, Codification. Provisions, of this Ordinance shall be incorporated in the City Code
61��
and the word, ordinance" may bechanged to "code", "article",I "section"", ",",chapter" or another
in b,ered or re -lettered,, provided however,
word,, and the sections of this, Ordinance may be renu 1
that any'Whereas, clauses and bollerp�late provisions ('i.e. Sections 3-5) need not becodified and
the City Recorder is authorized to correc�t an cross-references and any ty , rrors.
y , , pographical e
The foregoing ordinance was, first read by t itle only in accordance with Article X. Section
2(C') of the City Charter, on the day of '� 2024, and duly
PAS,S,ED and ADOPTED this day of 112024.
PASSED by the City Council this day of 2024.
ATTEST-.
Alissa Kolodzin.Lski, City Recorder,
SIGNED and APPROVED this day of 1� 2024.
Tonya Graharn, Mayor
Reviewed as to form-.,
Douglas, M. McGeary, Acting City Attorney
Page 2,92 of 341
C ncil s ne ect.'m
o u Bu *1 s,s,M ing
,SUMMARY
Staffis, com ing bringing belforel Couind I proplosedamend ment language for AMC 10.120
POLICTEMS1 PLANS & GOALSSUPPORTED
NA�
At thel December 311,,2,024 Council rne,eting, Council pass,ed first reading of an arnenide,d AMC 10.120, Persistient,
Violators, with an amendment that, staff specifythiat the tw, o expluision zones are distinct, from jeach othierT 'a nd that
qualifying violations, occuirring one area would not impacta peirsoin's, potential expulsion from anothierarea. Those
chianges have been rnadjetiothije proplosied ordiniancie amendments.
Staff'considered counicilf6edback between readings and proposel thefollowing changes, in the seciond relading.
Asa matteir, of Procedure, staff will read, olut louid,thie proplosed changels in 10.1 20.020A, , 10.120.040B and
10. 120., 04,0 C a s thes,e rn i g ht bel co n s i d e red su bsta n ti� a, I c h a, ni ges 'fro m th el fi �rst rea d.
I - I M
L.M 11.31 LMA 0 1
11111161 all'
K
FISCAL IMPACTS
NA�
REFERENCES & ATTACHMENTS
Pure 1 of I
A
Page, 293 of 341
A-tinotated to show deletions, and additions -to the Ashland Municipal Code sections being
modified. Deletions are and additions are bold underlined.
SECTION 1.
10.120.010 Enhanced Law Enforcement Area and Persistent Violation, Misdemeanor
A. It is, the intent of the City Council to protect discrete areas within the City that are
experiencing increas,ed unlawful activity against becoming an attraction for more such activity
and to protec�t the public against health and welfare hazards plosed by persons who are attracted
to these areas for, opportunity to engage in or -to c�ontiac�-t others to engage in unlawful activity,.
R. The City Council finds that the following geographic areas within the City are part icularly
affected by unlawful behavior and/or are subjec�t -to adisproportlonate number of incidents of the
unlawful activi-tiesconipinsing persistent violation asdefined in AMC 10. 120.020 below,, and
declares each sueh of the follo "' I areas to be an enhanced law enforcement area (ELEA"-
dl�
1. Downtown Enhanced Law Eniorcem.ent Area (ELEA We�st), — inclusive of Bill Patton
,Garden and 130 N. Pioneer Slreet -public parking lot, asdepic-ted in Exhibit A attached to the
ordinance codified in this sec�-tion.
2. ELEA Eas,tas depicted i , n Exhibit B attache�d to the ordinance codified in this
N,,
section.
10.120.020 A Person Conunits the Crime of Persistent Violation ifl.
A. The person is convicted in Ashland Municipal Court or� other� co-ur�t of comPetent
i r iction for, any,conibia-tion of the following crimes or violations oc�c�urring in separate
u isa
incidents, so e Wh n LEA West or sol L, A East within a six-month pen'od,
I ly i hi E eLv within E E
4, N,, IN,
"ded that convictions in ELEA West and ELFA East shall'be sleparate and d si,tinct
prolvi ....... ................
wifth each ELEA si-ubj I �ect to ifts, own a p0l'icable expulsilon Order:
anf�vreem:ent ar
1. Three (-3) or, more Class A, B or C felonies or, Class A, B or, C nu's,deineanors-,
2. Two (2) Class A, B or C felonies or Class, A,, B, or, C nlisdeineanors plus one (I) or more
violations of the sections set forth below,;
3. Three ( '_3 or, more violations of any of the following sections or, laws:
a. AMC 9.08.110 — Scattering Rubbish,;
b. AMC 9.08.170 — Unnecessary Noise-,
Page 2,94, of 341
c. AMC 9.16.010 — Dogs — Control Required-,
d. AMC 10.40.030 — Consumption of alcoholic liquors in public places prohibited; or
e. AMC 10.40.040 —Open Containers Prohibited,,
f. AMC 9.16.015 — Dog License Required-, or
g. ORS 475B.381 — Use of marijuana in public pIlace pIroh ibited.
B. The Person knowingly enters an the part Icular ELEA enhi , � III � 11 1 , �nll r%
HIV�Haw area in
violation of a Municipal Court expulsion order, as a terin of the personils, probation or a court
expulsion order pursuant -to AMC 10. 125.0 10 et seq. (Ord. 3142, alnended, 04/18/2017 Ord.
3113, amended, 2,01511; Ord. 3,066, added, 06/19/2012)
10.120.030 Mandatory Arrest
A. 'When a peace offic�er, has probablecause to believe that a person has comnu'tted the crime of
persistent violation, the officer shall arrest and -take intocustody the alleged violator.
10.120.040 M isderneanor Classification Presun-.iptive Penalty
A. Persistent Violation is a Class B Misdemeanor.
I l�IllIlIillIl�olill
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B. UnleIss reasonable cause ex.-Ists to order otherwise, upon a findin persistent viblat
r g of loln
under 10.120.020 the Court shall enter a, judgment expelling the person from the-ap-glicable
0 '11
ELEA, as deflned In AMC 10.120.010.B, for a, periola of not leIss than three L,3) months and
a 40
not more than one (1) vear. Anvii-uldiment that includes an eXDW m SlOn shall also 1 , nclude the
folio -wing, exce tions to the terms of the ex on from the licable ELEX:
1. The expelled person is presentin the ELEA for one or more of the followl
N, I&A 40
activin , esi.,
40,
V
a. To, actively address, or reme, he suhiect offensile if ordered to, do so,'b., the
40
C.ourt, 12,erform offici , at governmental business r attend public mee
Page 2,95 of 341
NO, A 40,
I groceri
'b,.,, To, active!y gursue or obtain social, meci cal pharmace-utical,
other seivices, reasonably deemed related to the needs,, of the person not
othei,wise avail able outside the applicable ELE
N,, 40 40
C., To, activetv secure or maintal , n lawful em ment or attend regi , sitered
40
educati , onal seiwices.
N,, 40 0
2. The expelled Person is actively traveli , ngil through the applicable ELEA. For ELEA
N,, 0 0 N,, a Is 0 0 N,,
West this,, travel exception is 11m] , ted to, those trave , I I i , ng in a ve'hide or, on public
� I � I
transit while usI*Hg.AflgeKcge§sjsArjjjKeet or i-each destination outside of
the ELEA West area.,
C. Upon a showing of good cause, the Court may enter an, order 11miting, the exce-ptions set
forth in AMC 10.120.014110.B regarding the expelled person"s, ability to enter the particular
t of the, exp, .... j i r
ELEA that is the su,Djec ... u sion o �der.
SECTION 2. Severabiffifty. Each section of this ordinance and any part thereof is, severable,
and if any part of this ordinance is, held invalid by a court of completent jurisdiction, the
remainder of -this ordinance shall remain in full force and effect.
4,
SECTION 3. Codificallon. Provisions of this0rdinance shall be incorporated in -the City Code
and the word, ordinance" may be changed to "code",, "article". "section"', "chapter" or another
word,, and the sections of this Ordinance may be renuiniberedt, or re -lettered, provided however,
that any'Whereasclauses and boilerplate provisions ('i.e. Sections 3-5) need not be codified and
the City Recorder is authorized -to correct any cross-references and any -typographical errors.
1 f, i I y in ac Section
The forego'ng ordinance was, rs-t read by t t e onl cordance with Article X,
2(C') of the City Charter on -the day of 2024, and duly
PASSED and ADOPTED this day of 2024.
PASSED by the City Council this, day of 2024.
ATTEST-.
Alissa Kolodzin.Lski, City Recorder
SIGNED and APPROVED this day of 112024.
Tonya Graham, Mayor
Reviewed as to forni:
Page 2,916 of 341
Douglas M. McGealry, Acting City Attomey
C ncil s ne eet.*
o u Bu *1 s,s,M ing
,SUMMARY
Fire & Rescue hasademons,trated needfor an aerial firel apparatus. We arel proposing entering into a contract t('10
purchase a, 10711 a,ei�r,i,a�l��,a�ppara,tuis,t�hiat will not requirela request -for additionalfunding.
POLICIES,, PLAINIS & GOALS,SUPPORTED
Economic Development, including the development, ofeco,-tourism like trails, eins,luringi City processes such as
planning are supportive of attracting new bjusi"ness and supportingthosel already here
For yearsl Ashland Firel and Rescue has discussed the need to fund an Aerial Apparatus (ladder tr"uck)., �Events
such, asthel �Plaza fire dem�onstrated our deficiency in vertical fire-fightingand rescue capabilitiels. We had to, rely
on� a staffed ladder, truck frolmthe Medford Firel Department toarrJve. Our rescue capabilities, and fire-fightin�jgl ��ro�
operationsare limite,d to mutual and autornaticaid or 24ft extension ladders. This, limits our ability to rescue
relsidents,,, students,, and visitors above the reach, of a 24 ft ladder., I
ln� our last ISO rafingi, we rellaelived 0.84, points, out ofa plossible 4. The ploints we receive,d weire 'for ground ladde
deployment only. Withithe arrival� of this, piece of fully equipped apparatus, we would receiveAfu[l points, in this
categiory. On the last ISO sciorel, adding 3.16 ploints [n the aerial category would have moved our sciorel from an
IS* 3 to,,9zlt 2.
`1117ith req�lu��i�rements,for,f"lu��tu�re planning and upwar* vertic4l growth of str"ucturelsl this depaftrnent can no, longer
ignorethe need for an aerial apparatus in support, of our residents., T1he Ladder truck will not, be an addition to our
fleelt but will replace onel of thel 2,014 Piercel Engine Pumpers. That elngi"nel will be s0ld on� GOV Deals, and thel
funds will bedeplosited into the apparatus replacement acco,unt. By, doing this, wel can rnove our primary fleet,
onto, a, ��,rcr�,er replacernent schedulel and not, havetwio fire ap,,,aratusfrom thel same year beling replaced at, once.,,
With supply cha[n issues and man ufacturJng companiels stilltrying to catch up, purchasing itelms further intothel
future is a reality fortechnical equipment, and fi�refighit�i��ng,ap�pa�rat,uis.,, lfwel wait longer to sign� the contractl we will
increasethel cost of thelequipmentand continue todelay, service delivery. This, purchaze will startourtimelinel for
the ladder, truck to arrive andfor us to begin a rri�orel robust rescuel capability'at noadditio,n,61 cost to, our
cio rn m lu n ity.
a Mill M
AL AL A&
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Pure 1 of 2
Page, 298 of 341
C ncil s ne eet-'m
o u Bu *1 s,s,M ing
shrinking fund.
Funds inthis current budgelt were approved forthie purchase ofa tylpe 3,enginel. However,, duel to a, state grant,
t1he Fire Department relGelived a type 31, enginefrom the Oregon State Firel Marsbals Office. Thiel fundsallocated fo
t1hetype 3 enjgin,e during this budigelt period �ha,ve been reallocatedtiothie replacementfund to, purchase t1his
apparatius., I
SUGGESTED ACTIONS, MOTIONS, ANWOR OPTIONS
I rnovel to approve thel purchase agre,ement witlh Hughels Firel Equipment-tio purchiasel a, Pierce Enforcer 107"'
Ascendant Aeria I BN 1182.,
REFERENCES & ATTACHMENTS
1., AF&R Ladder Contract
Page 2 of 2
Page, 299 of 341
Mill
HUGHIES FARE EQUIPMEN7
Novern be, r 15 11, 2024
AsMand Fire & Resoue, OR,
One (1) Enforcer 107",As-cesidant Aerial BN1 182
Build-Localion,: Appleton, Wl
Proposial Noe
Less chassis, progress payawnt dis, W=nt
I-ess aerial device progress, payment discount,
Less, payment upon compiletiori ( factory diswount
Less 1,00% pre-paymenit dis-count
Sulb"tatial inclu,cJing all pre -pa, discounts,
Y
$1 s583,365.00
(15,1280.00)
(70240,010),
(15.890.00)
(159, 41 065. 00)�
$'j,,,385,54S,00
TerI
Price Expiration: Tlie above piricinig is, vi L.infil Jantiary 24, 2,025.
Future Chzriges: Various sta,te or fa;,dej,,8[ requialM agenicies (e.g,, NFPA, DOT,, EPA), rney require chienges, to tl'ie Specificati'lons, anid i1r) any
sucli event, any resultinig cost incireases'lincurried to cor�nply w,111 be added tothe Purchase Priceto be paid by the Customer and do,cumented on
a Ghange Grder.
Component Nice Volatility.- Goinipany shall njoit, be responsible for any unforeseen, price increase enacted by tl-ie suppflers of major
cort,ipun,eiitsof th,le Product(includit ig but, tiot lin-i'Ked to engin,e, transniission,, an,d fire puvip)� after tl')e exelcutiton of contract or purchese order.
Any, priGe fincre ase Major cornpo,nents, of the pirol,duct''will'be passiedthrough to the Cusitoirier at'id will be doctjmented ori a, Charige Order.
Delivery-. Based on Pleircelis ct.irrient delivery schedt.,ille the appar-atus, would be rt:mldy for, defiviery from f-actory within, 45.5 to 50.5 mon'ths, after
contract exect ition ot Purchase order. Delivery is, subject to, change pending Pierce"I's defiveryschedulle al time oford'er. I time idoes not
include any possible delays, that rn-C-ly bile cau;sie d by national disa,stersoir pland'enille.,
Paymosil Teriiism
I. Chassis, Progress P'ayment Disco,u�jnit: flie ctiassis, progress paynient lin'the amount of $509,336.00,w],11 be duje three (3) rno,nths prior
to flwa, read y fo r pick u p fro rfli the f actuty, d ate.. I f le le cted , a n i n;vloice jwi 11 bie provided 30 days, pri 011r, t al it h;e chass is paymietit, d u e�: date,., If
payment is, niot, made when dUe the discount, total wil] be Mded back, to the. finial invoice.
1I.-Alerlal Device ProlgressPayment DiscoutA: The aerial devilcepayment in, the aniount, of',$361,980.,00 will, be due two (2)� milon'ths prior,
to the rea,d y If 0 r pick u p from th e, f actory d a te, If ele ctted , a n invoice wi 11 be provided 30 days, prior to the aeria I dev ice d U e date j If p aynie rit
.1 Mmu =-I WIMMMMUMIM MWIRMS F19MM
b., If pre-payinlent dils,co,unt options I not elected startill; payme I n't terms will appty: Final! payi,ii1(,-,xn,t wilt be, dule 30, days aftI thie,
apiparatus, leaves Ifie factory for defivery. lf'payrn,,ent is not maide M that timle a late fee will be apipficabile.
c,., Playmenits, made; "for, apparatus lusing, a, credit. card will" be applicableh to a credit calrd convenience fee.
Change 01,rdem: Changes processed after ord;er placement,will ble processed plor foltofflin,g strixture; deducfion�s will be, based on� the
optlo,t-i price at firiv of order pilacenient additions will be based on cuirrent priciii,ig levels, at firne of change request,
ClionsiortiumPUrchiase: The, proposial is based onthle Ullit being purchalsed throLigh NASPO ValuePoint. This valid for'a NASIPO ValluePoxiil
P 'fiase oln� MasterAgireemient Nla: 82,0010160,944 unfil 12/31,120,24.
urc
Performance Bond: A perforltnnnce bond i's included in the above price ami wil"t be provIded after ordler placer-rient. If custorner ellects, to,
remove the perfoollain,ce, borid $4,479.00 rn:ay bedc�,,ducted froln'i th,e purcliase price.
Transportation: "I ransportafilon, ofttile appar, tusto b,e driven from thie factory to, the CUS-ton,'ier's location is, inctuded iiri the aboave pricing.
However,, if'perit'nits, are not oblitainiable, due to the weight, of the apparatus,, on, d the apparatus must, be transported oin a 'flat bed,, additional
Transportation charges,will be the responisibility cl�f the cu'stonier. Wel will fprovide pr"icing at that finie, if necessary. 11"custanilerelblicts to drive tbe
,a 'hase prilice. if this optior) is elected paynient in f
pparatusfroim the factory, $7,3010.00 may be deducted frorti, the pulro full atid proof o�f insurance
il, be provided pribr to lea,vingthe factoiry andtfile customer is respiloinsible foircompfianice wifli aill state, tocall and' fc�dielral �DOT requiremen1s,
including the driver possessl�l a vallid CDL 111,11co,'nse,
§��E
Inspection Trips: One (1) factory inspection trip fo, ri four (4) customer representatives Is iff-Aidedin the above pricing. The inspection trip will
be schedulloid at a tirn�e muh,jally agrerl upon between the manufalicture",.4 repre-Senta,fivie, and the custorner, during tille window provided by the
,manufacturer. Airfare, lodging and tineals while at the fa(Aory are included, In thile levent the cuistoiner is unablie to travel to the factary or the
factory is unable to accept, custioniers idlue to ffie rest6citions licallused bly a national disaster or pandemic thien the Dealership reservies the right
to u�se forms of electronic rnedia to accomplIsh thie intention. of the inspection trip. ��Every effbrt will be made to rnake the digital rriedia as,
P
thorlaugh as possible �to �isati�sfy the expectafions of the of the custorrilerAf the customer- elelicts �t,ol forgo an Inspoiction trip $2,400.00 per traveler
('per trip) wIll bie deducted from the finalinvoicle.
C� a nee I I ati o ri: ('10 a n cel I ation requ ests af ter ord er slubm i!s sil on rn lay bile s u bij e ct tio -cance I I a filon, fe. es
Accepta�nce of Proposal:
a. If lh,10 GUIStilomer wishes, to purcA)asle the proposed apparatus, Fft.,�,ghes Fire, Equipment Will provide the CUStOmer its form of Purch�ase
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Agreement for the (Otjstom&�s review and signature.
b. If the Customer desires to use its standardform of purchase order as the Purichase Agreementil, the PiLlISle orderis subjeetto review
for any required revisions prior (oacceplance.,
1. Purc h a se ord ers Mtmt be a dd res�sed to, I --I ugh as F i re Fiq tfl pimen I � I nic. , 9 10 S h efley Street, Spirl' ngfield , 0 rego n 97'4 7 7 .
I I. Plu rictias e ord c r rn u st wferle nee "i n lie (I ) E n f o rcer 107' A s c e n d a nt Aeria I B N I 18 2 d at�ed I Ill 512024.1111
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ill. Purchase order must inclUde the follomnig veriblage i'f a perfort-nance bond Is elected, "Due to globall Supply chaito constraints, any
defivery date coritained here�in 1,s a goodfalth estimate -as of the ��d:a�t,e o,f this or�d�er/CO I 11traGit, and n,icrdlyl an approxiniation based
o n current i rif o rm at io n. Diiel: i ve ry tj p ftites wi It 'be ��m aide a va i I a b I e,,, and ,a fi n a I f i ��rm d e I I very da tile w1il I I be! p rovil d e d a s so on a s
possible.
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tv. Purchase order should referenice, ""Purchased utililzing NA,SPO"'
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v,. Purchase ordens must bo �,signed and dated by authorized pensonnel.
By signing below you agrain to purchase the above apparatus,
Customer Signature:
PO # (if applicable);
Proudly setviqq you, while yo u serveyour (ximiniunflies ill �e 19817
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Council Busiincss.meefing
,SUMMARY
Staffis, looking for'd irection 'from City, Council on whether to, (1) st�r"ucturally rebabilitate t1he Community Center
biluilding as, planned, (2) st�ructurally rebabilitatethe Community Center with additional modifications, or (3)
demolish the current buildingand consItiruct, a new Community Center building., This, report details the
'as requested at the October 14, 2024,
recommendations, from t1he established Management Adv,isory Committee,
study selssion.
POLICIES1 PLANS & GOALSSUPPORTED
Source 1� Goia I
Option, I Option 2 Optiori 3
Rehab as Rehab.'W/ Demolition &
P101ru'led I
mlodificiatioris New bluild''
Comprehen,sive
To pireserve, histarlically significant
Plan
struCtUres, and Isites; in Ast"Aarmid. (11.30)
Glimate Energy
Encalurage Increased buillding energy
Actior) Plan
efficiencyand conservatioin- (BE-2)
s,ir
Maxirai zIe effi clency of City f acil 111 esli,
eq ui pmet,"),t, aan,d o, percirt, [ons. (BE - 3)
Prepare and a da pt bul [d nigs, f or a
dirria
charwgit,)rg te. (BE-5),
Ptiblific Wark's
Mainta , in ex, , j , sltibq, itif r,aS'trLJC.,,t1Lj re to me"et
Deportr'y), ewrit Goals
regulatory, requirements and rniriir,rilize
Nfe-cycle costs,
(rriore so)
Mainitain and irnprove in'ttrastructure that
enhancesthe economic,viltality, of," the
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comraluiri[ty,
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Page 1 of 4
Page, 303 of 341
N/ P,
N..ounicil Business mejelt"Ing
Walls, and water intrusion. Replace all insulation, doors, andelectrical.
Option 31: Dernolition & new build. Demolish thel Community Center and build a brand-new, structurel that
replicates the exterior look of the current Community Center,, �but changes the internal layout to improve its use-,
Mential., A detailed desci ion o e emo i, ion,, reconsru.... ion, an permi is a ac, e
s fi� m a t e Clost sfimated Time Addition a I C o n�sidlemtibns
I pbon 1 $9781490* 3 Months, * Retains, hiistoric structure
,ehabilitate-as * Will require more long-termfacility
lanned maintenance
* Does,, not improve overall usage
* Does,, not reso,�l��ve,fl�oo,�r,-I,ev,e�l��inig nor out -
of -plan wa[l configuratilons
pbon 2: $ 1 11 50 9, 9 7 311*1 34, Months * Retains, hiistoric structure
a h a �b i� I itate withi * Resolves, floor-levelingand out -of -plan
odlffi�cafilons wall configurations
* Does,, not improve overall usage
pbon I: Demilo[ition $111885,450 18-24 rnion'ths * Improves -overall usage
new build * Increases energy efficiency,
* Loses historic structure
W11 req�lu��i�re,ad��di�'tio,n,a�l�� fUndsfor general condition; loption 1 will require additilonal funds fdrelectrical, doors and
footing.
MAC Input & RecommenAafion
The Gity Council requested that a Management Advisiory, Committee (MAC) be establishedtio review, and provide
a recommendation on theappropriatel path forward considelrJng the historic element ofthie facility'and thie need
fbrq�,propriatel recreation space for the community. Afull roster of thel MAC isattachied as Exhibit Bj to this rel��,,lort.
The ll,!IAC� consi4elred thel historical nature of the structure an* its #,-enefit to thel community along with the nee* fb
appropriateland expandied recreational acciess, throughiout-thije two -meeting discussion., Thiel three options above
were vrovidedtio the MAC� for consideration on hiow to best rnovie forw, ard withthel Community Center �,rioject.
Recommendation
The MAC� recommends that thel City continue rehabilitation ofthel Community Center under the original design
.1
inteint, (Owtion 1) with the following rniinor modifications:
1. Replace somefoundation� piers
2'., Retain� origindl interiordoors, and replace hardwaretio accommodate ADA complianic
311., Install framing attachments wherel they a,rel lacking
4. Install hardwood floor in smaller officelconferencel room (to expand rec space)
5. Increase stem wall footing size and replace sill platelaround perimeter
6. Improve water proofing infoundatiojn� acces,s area. I
1. After thorough, evaluation on -site and thorough review, ofthel subject structure's f6undation, framing, roof
planas well as, review of engineeribg recornmendations,, the MAC concluded the Community Center is an�
ideal candidatefor preservation.
ME
2'., The MAC� concludedthel costdifferentidl betweenthe three options is significant"' and that afterfull
andlysis ofall associated variables,, the costs, a,rel NO'Twithiina reasonable 99 order ofmagnitude"' between
a building relstorationand a building dernolition and reconstruction. Option 2 is roughily 54% morethian�
Option 1 and Option 31, is, rioughly 9311% morel than Option 1.
Page 2 of 4
Page, 304, of 341
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F "i �L IMPACTS
IS
The current contract with Outlier Constructions, is fdr, $11 572,21490 — an anticiplated $1978,490 'for Community,
000 setaside for contingencytasiks. Currently, $1140,268 of that
Center, $1494,000 for Pioneer Hall, and a, $250,
I
contingency remains. Reference Exhibit D for the detailed buidget breakdown that was prilovidedtiothe MAC.,
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Pure 3 of 4
Page, 305 of 341
Council Busiincss.meefing
SUGGESTED ACTIONS,, MOTIONSI ANDIOR ORTIONS
IMAJC� Recommenda,tion] Opti6n 1': 1 rnovel to continue with rebabilitation under the original design intent with
minor modificationsi.
Ir �lill 11111 1 1 1 i 1 � r,11jr4gam
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REFERENCES & ATTACHMENTS,
1. 12.1 T, 2024 H PAC, Go m m ui n ity C,e n te r Liefte r. Ail
2. EXHIBIT A Project, History
I EXHIBIT B MAC Rioster Outline Charge
4. EXHIBIT C, Demolition and New, Build Process
5.1 EXHIBIT Di �Detailed Budget Breakdown
6. C,lommunity Clenter Aftachment #2
Pure 4 of 4
A
Page, 306 of 341
I T Y 0 F
City of Ashland
AtM: Mayor Graham & City Council
20 East Main Street,,
RE: Community Center
Demiolitiw Is, Not� ith�e Only Ratih Fo�rwwdl
Honorable Mayor� & Council,
I i writing on behalf" of the Historic Preservation Adviso�ry COMMittee regarding th
Community Center on "Winburn Way.,, The recent, discovery of additional stwctural issue
�in the building �is problematic, but not unsurmiountable. Many of" us in the communill
have considerable experience wrorking on historic stwcturesy and making thes,
discoveries, throughout, constwiction is not to be unexpected. There will always, be sever,i
pliq � ; � � 1
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I am sure you are aware of' the vile of preserving our historic buildings — they provide
context 'to our past,, identity for our present, and inform our future. A municipality that,
has demolished �its historic stwctures folr� the sake of modernity is a sad one. "Whiat,
would the cities of Venice or Kyoto be without the iconic buildings that shape their
liandscaple and reflect, their culture? The Community Center building in Ashland as humble
as �it may be,, �is our" version of this; '�it is an extension of our�� community character.
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HISTORIC PRESERVATION ADVISORY COMMITTEE
51 Winbu m Way Tell: 541.488 5305
Ashland Oregan 97520 Fax: 541 552.2050
j'-I'q]�.-x://www! qs,!,-�i 1� a ri dig re g TTY: 1.800 735 2,900
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Pagei 31107of 341
I T Y 0 F
of" understanding our� place �in the world. Tlhis �is not something that can be replicated
with new construction.
The Sec�reta�ry of the Depwtment, of the Interi6r(D01) has set stand,wds folr� the
.1
presewation of histaric structu�res in ou�r country which have been adopted by refe�rence
as a guiding document, 'to Ashland's own Hilistoric Dilistrict DevelgpL a .,, 'Thes
7n e rit - S ta nd
include recommendiations f0r� the care, miaintenance,, and repiair� of buildings listed on thl
National Histo�ric Register�,. 'The Council may not, be awiwe that, these standards emphiasize
presewiation of" all histo�ric fabric in fiavor�� of repliacement., 'This means pmsewiation of
originial miate�rials and c�riaftsmianship to the maximum extent possible while any repiair�
I
work �is underway. Whe�re onginial miaterials cannot be preserved,, they should be repliaced
1 .1
in -kind. Whem this is untenabley the D01 �recommends reconstruction of" buildings in -kind.
In the case ofthe CoMmunity Cente�ry I ur�ge the council to, explare options that maximize
the amount of preserviation of originial miaterials, and creative r�euse of such materials as
The HPAC recognizes the advianced cost, of" rehiabilitiating the CoMmunity Center� building,
yet I beseech you to, reconsider� demolition as the only path fo(rward., Presewing ou�r
.1
history comes at a costy however� the price of losing one of our� histo�ric gems �is even
greiater�,. We lose out on piwt, of the unique chiwacter, thiat, makes Ashland such a
I
M 0=11 41MIM lace to live and visit.. There we othe�r patilml me, mk.-� a
I
! M M V Z, Tm I
Kindlyl
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Shelby Schiareny Chair
City of Ashliand Historic Preservation Advisory Committee
Fw fmrther reading:
,The Secretary of'thel Interior's Standards forthel Treatment of'Historic, Properties with
Guldek7els for PresetvIng, RehabiRatIng, RestorIng & Reconstructing Historic B
Kay D. Weeks and Anne E.,, G�rimmer� ('1995y r�ev.,, 2017). U'S Dept of" the lnte�rio,r�,, NPSy
Technical Preservation Servicesy washington, DO
HISTORIC PRESERVATION ADVISORY COMMITTEE
51 Winbu m Way Tell: 541.488 5305
Ashland Oregan 97520 Fax: 541 552.2050
alsi-Ii 1� a ri do reg TTY: 1.800 7,35 2,900
Pagei 31,08 of 341
0
EXHIBIT A -, Project Histary
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April 2,0119 .- Structural Investigation is performed on -the Community Center. Major findings
are:
• Excessive djeflectljonin the roof and walls, e6speclally at -the west end of Main Hall
• Ou��tw,ja��rdde6f�l��e�c-tio�njoft�he6�nort�hiw,ja��l���l��,,,w,�h"Ic�h�po,se�sa�r�l��s�koftotaico,'I'Iapse6.
n s u f f I c i je at s �ui p po �rt 'fo �r s t �r u ic t �ui ra 1 �m e m �b e �rs , co �n t �r I �b u t I ��n g -to a, d d i ti o �n a 1 sof jety ri s �k, s
April 21019 .- Community Center 'is clbsed to public access due to scifety concerns.
June 2022 - March 2024, - City genehraties a Plan to resolve known structural issssuess and
improveh American with D"Iscibilities (ADA) access.,
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April 2,024 -Outlier Construction is awarded a construiction contract to'Implement
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improvements.,
September 2024 .- During diem�o,li't'ion�,,O��uit�l���l��e��r Co�nstruict�l��o,n�"Idehn�-t'l-f'ljes -the aiddilijonal structural
issues, which would,"If addressed, makeh the cost of rehabilitation njejar equivalent to the
costof new bulldconstruction.
2fo out-of-lev&I flooring condirtions.
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Exterior walls (stemand foundation) are out of plumb upwards of 4,
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SIgnificant water intrusion
OCTOBER 14, 2024, - City Council holds Study Session to discuss the additional structurdl
issssuess and the optlonsfor movingforward., City Councll� d1rects staff,to form a
Management Advisory Committee (MAC) to provide Input and a recommendation.,
Will!
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Pagel 31,09 of 341
The MAC was composed of:
Scott �Flehury RE - Public Works Director(City of Ashland)
Rocky Houston - Parks Recreation Director (Cily of Ashland)
W N , 11yof Ashland)
Stephen Matlaco - Building Official (C*
Dole Shostram - Member of Historic Preservation Advisory Committee, Local Contractor
Steven Ennis - Local Architect
Mark Knox .- Local Planner and Developer
CoriGrimm - Recreation Facility Userfteach
Ryan Damilljo - Outlier Constructijan
ScottGroggins -,O�uti'�le6r,C,jo�nst�ruc�t'�ion�
Chadd Hendrickson - OutlierCionstruction
StiephenChase .- ZCS Engineering
jessi Russ&l - ZCS Engineering
0
Background.
At the October 14, 2,024 City Councli Study Sessilon, thehCouncil requested staffin1liate-a
Management Advisory Cammiltee (MAC) to review the mitigation versuss new construction
far the Ashland Community Center.
Management Advisary! Committees (MAC) �may be established -to servie at the request jof the
City Manager ar Department Heads to, provide technical adviceh, and community support and
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Input that can assist in preparing recommenclaflions to enhanice-Cfty operattions ofr proigram
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implementatian jor for City Councl]� cansideratijan.
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The Council requested this process as an efficient way to review the do,cumentation and
obtain additional input from community members experijenciedin co,nstr�uic,tio�n/re�novat�i��o,n,
but also to, gain input from facility uisers on need and usability.
Page 31, 10 of 34 1
MAC Charge.,,
The MAC 'is charged With revIjew, of historic and current infjormation for the Community Center
In order to, gjain and understanding, of the facili-ty hilstory and currient use as a community
res o u �r ceh. T h I s ba ic k g, �r o, u �n d i �n f o, rm a ti o n w i I 11 jea d t �h e ba s I s i n rev I ew, of t �h, e P r i rn a �ry o pt i o n s o �n
'ng forward with either complefling full structurcil modiffications to, -the building or
�movi
demollshing the structure and buildIng a �new Community Center.
The MAC s hould clevelop a summary comparing, the options to rehhabIlItateh or replace -the
CommunityCenter and make use of existing materijals with 1"ImIted new stuidies or
Information giathering required. The ffncil� recommencliations to, the Director jof Public Work's
shoulid also attempt to, Include an ancilysis of the benefits to the c1lizens jof keeping a
histjorical build"Ing as wel]� as the bjeneffts -to citliZens jof the cidditionidl functioncility avallcible h
a new, build"Ing. I
MAC Objectives.
The objective of -the MAC bassed on the chharge is to make recommendlations to -the Director of
Wty
�P �ui b I 1c Wo, r k s o �n rn ovi n g fo, rwa rdl., T he �D I rec to r w i I I -ta k e t �h ehs e rec o m �m eh n clati o nss t o, t h e C I
Council for considehration cis part of an ongoing public process.
Page 31, 11 of 34 1
M
Historic Building Demolition,,
As the structure"Is nalljonally regilstered hilstarlic structure Gregan Revised Statutes requireh a
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specific process -for publiC agehnic , iehs if they wlsh� to, dernollsh this typeh of facility and construc
something njew', sehe details/criteria of,ORS358.6153 below.
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undjertak-en by a government entity or using tax dollars, -the State Historic Preservation Officeh
(SHPOI) requires, per ORS, 358.6531 that a clearjance form be submitted to, SHRO. The City must
also, proposeh specific measures to, mitigate the adverse impacts as part jof the SHPO process.
T h eh f jo 11 owl �n g a cti o �n s wo �ui 1 d �n eed -to oic c u r i �n o rd e �r f o, r t h eh Ci ty to rn ove fo �rwa rd wi It �h,
demolltion and rjepljacehm�ent of the Cammunity Center,
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Hold a pubilic hearing: The State Histaric Preservation Office (SHRO) requires a publivc
hearing procedure when cansidering the dem�jolitlon of a building, -that is indiviidually
11sted on the Nationidl Register of Hilstaric Places. The purpose of -this process Is -to
ensure that due consideration Is given to the histarical significance of -the structure
and to provide an oppartunity far publicinput before any irreversible decisitions, such
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Pagel 31, 12 of 34 1
As, a result,"If -the builiding were to �be reconstructed an the same footpriat, It would require a
Conditional �Use Perml (CUP) under Ashiand"s land use cocle, which would necessiltate a
Planning Action review., This process could tak-e between 48 to, 120 dlays from the submission
of a complete application
Alternatively, if the buildingis rediesigned with the froat faqaide set back, by an addItianal 2-3
feet,the non-confarming, setback issue would be resolved. This would a, How, the
reconstructilan to proceed with only -the necessary builicling, permits, avoilding the CU�P process
entirely. Add itianal� lyi, sietting -the bulliding back, would jaccommoidate an improved accessible
ramp entrance, making the builicling, more jaccessible and campliant With ADA standlardis.,
The new building, could �be clesigned to, �be substantially similar to the existing structureh,
preserving the historic character of -the Community Center while ensuring that it meets
madjern safety and accessibility standards. A plaque an siteh jacknowlediging that the
replacement buildlingis djesigned to reflect the histaric structure would elevateh canfusion as
t 'its age and historic status.
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6
Permitting Process,,'.
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0 Demolish the building, andclehar -the site
0 Over the counter building permit requIred to ehnsure utilit ies areh capped off
appropriately
Design and permil a replacement builiding that iis s ubstantially similarin
diesign -to the ariginal structure but mejets modern builiding coides, includling:
mi I , rds
Full complianiceh wfth ADA, accessIbiffity standa
mi Enhaniced energy efficiency and Insulation
mi Installation of fire sprinkler systems and other safiety features
mi Improved planning setback's and zaning camplianiceh
mi Increjasied occupanicy classificatian to servie a Wider range of
ity needs
cammuni
Paigiel 31, 13 of 34 1
EXHIBIT D - Detailed Budget Breakdown
CommunilyCenter Option #1
BaseStructura I Bid
$
0
685' 10 1�
A DA Acces', s', i b le K I tc he n, a n, d U gh ti nig
$
17,700
Q ua rtz'GO U n te rto 13
$
4,800
Sta ge Ra m, p
$
10,740
Refinish Wood Floors
$
17,400
Interior Paint
$
18,900
Ca r pet T I I es (Off [ce)
$
5j, 100
Ha rd sca p ea n� d Sto r mw a te r
$
33,700
Exte r i o �r Ra i nit
$
11,900
C;o nc rete Ste,im W'a I I (co m p lete p er I m eter)
$
62,850
HVAC
$
110JI300
Baseand Attie rnat i ve'Toital*
$
978,490
*Wiil requireadditionat, funds for electrical, diomr and footing changes
*Wiil requireadditonal funds for gienerat conditiomis
Doles niot resolve f io,or Leveling and amt of �plan wall comif iguratillons,
W i it �re q u i �re m o rie to �n g tie rm mai nt le n an ce of" f ac i lity
Doles niot improve over,ali usage, circulation,acoustics, etc.
Retains ecomillomics of a histioric struicture
Retains original construction sclhiedute
Communily Centier� Option #2 1
Ad d I U11 o n, a I St ir u c tu ra 1, Do o r s, E I ectir I ca 1 $ 381,483
Unknown Additional Finishing Repairsafter Jacking $ 150,000
Additillonal'Total $ 53�1,1483
Final, Soiulibn Total," $ 1,95091973
**Riesolves out of" ievielifioloranic! ou"t of ptan wall condi"tions
*WiLl requireadditonal funds for general conditions
Doles not improve overalI usage, ici�rciul,ation,,a�ca,u��st�ics, etc.
E co no m i cs of" a, �h i st o ri c stru ct u rie cu Ltu ral. valu e an d e nvi ro n �m e nital a,s p e cts
Slight modif ication to lorigi nal, construction sched�ule
Community Centier� Option #3
New Bu I Ed I n g C;o sts (Co i�i� s tir u c-ti o n)
$
1,500,000
Architectural& Engineering Fees for New Con�stiruictlon
$
300,000
Demolition
$
40,000
BILI i [d i nigs Pe r �m i -t Fees
$
45,000
Demolition Permit
$
450
Estimated'Total Project Cost (New)
$
1,885,450,
Loss of historilic structure
Improved usage,and energy efficiencies
Improved usagedraws more to downtown
R eq u i res,J iu stif i catilo n to d eve to p me n't co m mm n ily
Requires historilic prese�rvation mitigation pro,ce�ss
Schiedule most likely aligns, with a 18-24, �month process blef orle facility could �ble u"tilized
Page 3114, of 341
I
Ashland Communfty Cente r
Attach me nt #2
Q, to �pi i iri�g, ft,00 irs il �n �H 1 sto �r i c B u il� Id 1 ings
By Date Sh�ostrom
Duringth�e City Council Study Session of October 14, 2024, Scoitt Fleury pr,esented a floorplan, slide (provideid b
# u t 1 i je 0 of t h e Co m �m u n ity Cie nte �r s h ow i n g t h e �re [at ive m e a is, u r,e �m e nt s, of h� ow ` o lu t of Leve I 'it �h e floo r's a re i �n t h� e
I I I
building. Outlier Coinztruction claimed that thJs, was a serJous, condition that neededto be rectified. See th�e
I I � c h of t �h jel d at a p o ii nt sit �h a t 0 ut I i e r, wa is,
atta ic h e d f to o �r p la n it �h a t I m oid i f i e d to is, h� ow t h e a ct u a L s to pe, b etwe e n je a
I I I
concerned about. Of the appr,oximateLy 25 catcutated stiopes, oinly thx,ee were 1% jor, over, wiithth�e maxii-num of
1.4% and the aver,age of (+oir-) 0.5%.
In Nistoric buitidings when floors am out of level, the acceptable slope is geneiratly arolunjd'11-2% (approximately 1/8
tio 1 /4 i nic h pe r, f oot), d epend i ng onth�e blu i Ld i ng's age, deisign, a nd structu �ra I cond itio n. He re's a brea kdown of
1111111113
I I I I
o T h i is, i s, a vie ry m i Ld s to p e, ofte n c o n s i d je �re d imp ericiep tib le i n da i Ly lu s e. I n m o st �h i sto r, i c p re s, e rvat i o n�
I I
contexts., thils, amount of s1ope is easily acceptable, as it r,arjety impacts, usability or' safety.
2. 'l-,2,%S�i,,o�pe(ap�pir,ox.,l"��to�211�*l��n8f'e�e�t)-.
o This, is, often, noticeable, especially in, �ta�rgjelrspa��ce,s,o�ra��cr,o�,s,s, LongfLoorspans, but it isgelner,aLLY
toLer,ateid in histor,ic bluildings.ThJs, r,anige is typicaI.Ly acceptabLe, as, long, as, it doesn't interfere with�
I I
safety, usability, or, significant aesthetic cioncerns. It atigns well with most pres,jervation standards,
as it, altows for, theichar,alicteir ofth�ie building to be maintained w�hi�le,e�n�,s,u��r,inig,c,,om�fo,rt and
f lu nct, io n a I ity.
r,ir,eservation standards, and guideitineis prior,itize maintainingthe histor,icat inteigrityjo,f buildinigs while balianciing
s a f e ty. Fjo r a n y is, to It e s a bove 2 O/b—o r, w h e re �h e r,e a re is, i ig n s, of st ru ct u ra I co n ce �r n s— i Vs re c o m m je �n d e d to co n s lu It
MM111.02=5 1111IF1.11, 331=*
ViutliijelrvAili be stabiLizin
,g the tlioijo r's a nd fou nd ati oins with new pe r,i mete r footi �ng, a nd ste m wa I.Ls, add itio na L post
I I
a n, d b e a m �c i e r's a �n d st re nigt h� e n i nig t h jel e x i sit i n V, s, u p It o �rt i nig m e m be rs.
100 -ye a r,- o ld wo od ei n b u i lid i nigs a re vie �ry sit ru ic tu �ra I. ty f te x i b le, b ut t h ey a Lso �h a ve a m e m o ry i n t h e i r, c o m po ni e n ts t h at
s o �m jet, i m e s �m a k e i t d iff i c u Lt to sit ra i g h te n jo r, le ve 1, t h jel mcw h i le jai c king'.
T h e jeix i sit i nig f to o �r s, , eXte r i jo r, a �n d i nte r i o r wa I Ls c o u lid b e ja cked''to wa rid m jo r,e le've I., b ut t h e re �'s a �r i s k i n t h a t t h e I at h e
anid plaster, wa[lis a nd cei U nig f i �nishes could begin to crack a nd potentia Ity if all off th�e f rami �ng meMber's, r,eq lu king
fluLl replacement.
There, are ptaces in, the, buAding thzt migh�t have Less, risk if ja�cked, such as, the, new bathx,00ms and kitcheln ar,eas,
wfi�ere the studs and ptaster have bele'n relmoved . In the Main HaLL, onth�e,n,orth, wall, wh�er,e the two oiniginat roof
I I I
t r u s se sit ra n sfe r, t �h je i r to a d t h je it o t h� e fo u n d at i o n, i s a n ot h e r a re a t h� at co u lid b e ja cke d 1 "' o �r 2 " is, u c c e is, sf u Lly . �H je �re
th�e p[aste r ce i li �ng, a n�d some wa It f i n i sh�es h ave been r,emioveid, so ja�icking'colu Id p r,oba b ly he Lp str,a igJhte �n boith th�e
f to o r, a �n d e xte, �r i o r s a gg i �n g a p p e a r,a n c e.
11i I , 00, 01
Pagel 31, 15 of 34 1
SIDE STAGIE STORAGE STORAGE
110 112
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agel 31�116 of 341
C ncil SI ne I ect."'
o u Bu *1 s,s,M ing
,SUMMARY
ICity C,ouncil appointedan Ad hoc Committee todevelopa Master Plan.The Commifte,e began its work in June
2024and presented to, City Councilat the December 3,, 2,024 Study Session.
POLICTES., PLANS & GOALSSUPPORTED
Bellonging through, mutual respect and openness, inclusion andequity. Regional coioperation� including supplortfo
public safety and homelessness. Respect for the citizens we selrve,, f6reach other, andfor the work we clo.
Excellence in giove�rnanceland C,ity seirvicels., I
Mission: Create a, long-teirm master plan for the buildingi and surrounding propert'y at 22,00 Ashland Street that,
aligns with contractual obligationsJurthers, the community JI s goals regarding homeless, services andaffordable
housingi,, andenhances, the experience of the surriounding nelighborhood.,
Goal: Identify thel best us,e(s) of this, City'-iowned propertyticIfurther the goals iden,fified by, the community and
statefunding partners.
• Regional� cooperation,, including in support for public sa,fbity and homelessness
• C�o�m�muniity,,afforda,bi�i��li�ty,, including inavailablel hous,ingand childcare
• Bellonging through, mutual respect and openness, inclusion andequity
• Quality oflifbi that, underpins the ICity s economic vibrancy
• Envirionmental� relsilience,, including addressing climate changeland ecosystern cionservatio,n�
Committee
Mscovery Phaseh: �Develop a shiared understancling of:
• current needs regarding homeless services, transitional housi"ng, and afforclable
• housing �related to regional efforts;
• current economic challenges rellated to workforce housing;
• existing conditions and challenges in� the surrounding neighborhood-;
• contractual obligations that, must be melt on� the property;
• development limitationsdue to, zoning or other land use regulations; and
• the C,ity Council" s commitment to climatel change, mitigation.
Opfio,ns, DeveIopmient Phase: Inivest�l��lgia,te'tira,d�l��t,ionaI and innovative siolutions to, the challenges, identified in
the Discovery Phase.
Identify viable usel options, for thel propert'y and configu rations, of thosel options,
Host-twio community engiagernent elvents �- the firstfocused on plossibilioes for the sitelandthe second
focused on feedback, re,gardingi the initial draft master plan� and host-twio onlinel surveys through the
C " JI tion with theseevents,
'ity s website in conjunc,
Pure 1 of 3
A
Page, 317of 341
C ncil s ne ect-I'M
o u Bu *1 s,s,M ing
• Sharedraft, master plan with the community and initegratiefeedback initio final draft
• Present finial master plani recommendationisto City Council for consideration ari possible approval�
Sico,pe of' Authofii The 2200 Ashlanid Stre,et Masiter Plani Ad Hoc Cornmiftel
will develop a, proposed �Master Plan forthel facility and site and deliver, it -to the Ashland City Couincil., 1twill follow,
all standard public rneetingsand lethics reguilations.,
The proposed limitationis within this report designiedtio rnitigate impacts oni the surrounding area enisiluiring a well
maniaged facility may have uniintended consequenicesl,, silu16has limiting the flexibility of both the City
I
and any potential service providerstio adapt, to evolving service nie,eds,,deterrJng potenitial providers, anid reduiciinil I
fuitureeligibility for Stateand Federal fuinding programs,. I
• T�heterrn sl�hall indicates a requiremenit for the Citytio move forwardto act ion this plan, Which, is
prematuire without identificationi of funding ari service providers. (Staff recommendation: Rernovethie
word shall).
• Prohiibiting drop -in servicesand requiring appointments, can limit acceiss for inidiv,iduals, experiencing
uirgenit nieedsli r,ed��ucinijgi,fl��exibi�i��li�ty to adapt to cihanginig demand or emergency siceniariosand can be
viewed asidiscriminiatory., (Staff recommendation: Statea �pr,efer,e�n��ce,fo,r,a�ppo,in'timeint
based servicels instead ofa moratiorium onidrop-iin� services.,
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Pure 2 of 3
Page, 318 of 341
IMF", 0
FISCAL IMPACTS
Cost for ad �hoc replart: $126,,000 (staff plus, consultant time).
Additional costs: Unknown pending designand identification of funding., GDBG capital funds (5yelars,worth) have
bie,enallocated by, the Counc[l (November 19, 2024)tofund capital ne,edsfor converting the building to, a, severe
weather shelter.
[Almel 4A I lei lilill Illukill, i r �ll� In
A, In
REFERENCES & ATTACHMENTS
1. 2200 Ashland St. Master, Plan Ad ho,c Committee Report - revision for couincil packet
2. 2200 Ashland St. Master, Plan Ad ho,c Committee Report -approved by carnmittee 11.12.24
Pure 3 of 3
Page, 319 of 341
Revised 12/8/24
TO Ashland City Council
FROM: 22,00 Ashland St. Master Plan Ad ho,cComnlittee
DATE: Novemberl''.12', 2024
SUBJEC".7'. 2200 Ashland St. Mastel- Plan Recommendatiolis
", �V' Ill� t if
,"I ellf, R"
O�, 111,1,. e, e,
I.,
City Council appointed the 2200 Ashland St. Master Plan. Ad hoc Conunittee to develop a Master Plan, which
can serve as the basis for, costestiniates, and as a tol�ot -to leverage new ftinding for renoval tons and. operations.
The Conuiiittee! was comprised. of neighbors, people! who have livedexperienced with homelessness,advocates,
and threenoin-voitfii,g members of City Council.,.
Jason Houk
i'vieniber
RachelJones
i'vieniber
Matthew McMillan
Member
Debbi'e Nel"S'eWander
Member
Avram Sacks
i'vieniber
Trina'Sanford
i'vieniber
Allison Wildman
Member
Tppya a
'e,
Nqn:-yqgEg�n mber
,Gina DuQuemie, ,� City C01mcilor
Non: -voting Member
Bob Kaplan, City Comicilor
Non7voting, Member
e, I�'ti 1:1111'�gie�
The Conuiiittee! s charge was to develop a rimster, plan. for -the use! of the 2200 Ashland St. property that
I.,
L provides services -to people experiencing homelessness,
'S g
I -ftirthers the conumin't " Yoals, re Using,
.1 y garding homeless services and affordable ho
3., enhances the�. experience! of -the surrounding area..
"' I e, " "' 1`11" e, 11`11" n ie�
The Conuiiittee! began. its work in June 2024 and conclu,des with this, report presented f6r a City Council. Study
Session oin November 18 and Council action on De,cember 3, 2024.,
Discovery Phase Recommendations Phase
Idlenfify service needs, Develop and share draft
i recommendations witlh the community;
nelighborhoodl challenges,
state expectations, and zoning and incorporate feedbaick
and buildlln�g codes Submit recommendations t,o City Council
9 0 0
Options Phase
Investligiate traidi'tional and.
innovative solufluns,
�Ih` I10 n
e, Ro�, I e, o�, 11� t e` 2 (11 1�' ) A, s h d" St kl`a, A el I
Having a property master plan. is the foundation foir
Prioritizing site use!
Detailed facility design, for which coist estimates can be deternuned, and
Seeking ftinding for, site improvements and pro,gram operations,.
All three steps above i(prioirit.iz"in,g,,des,i,gn.i.rig,,, and funding) will take time and thus, mean. a phased approach to,
iniplenienting services.
Pagel 31,20 of 341
Revised 12/8/24
Soinie! coinponents of the! master plan will be inunnediate. For exaniple, the site! will continue! -to be used as a,
Severe'Weather/Smoke Shelterand it will beavailable as a. coinin-unity space in case of einergencies. These
pre-deternuned uses, are incorporated into the nia-ster, plan and supported within the current,City Budget.
U
le,, L i" I"' C f 1"he 2'20(11� ,Xsl�ihnld Sit'.
The 2200 Ashland St. Master Plan is only a. sm.all part of what is needed toladdress and Prevent hoinelessness in
Ashland anid the surrounding region. The need is niuch gille,atei- than can be met on this ProPel-ty.
The services, described in the 2200 Ashland St. Master Planare intended to coini enient and not duplicate or,
compete with olther services, asea-ch plays a different rol�le in a.dd.r,e�ssilig,CO,�1-111-11'LlnitY needs.
,g
As individuals,,, fanliliesand intercoinnected sectoirs of the greater Ashland colnununity, we! recollignize -that -the
condition weca-11 ""hoin.elessness"' has many challenges. It is through the! transparent examination of steps, - and
mis,-s-te!ps - -that -the 2,200 Ashland St. Master Plain Ad hoic Committee bielieves, well-platuielidand well-in.anaged
efforts can create positive oulcomes foreveryone.
The reconuinendia-tions, from the! 22,00 Ashland St. Mas-te!r Plan Ad hocComnlittele are! based on the conuiu-ttee"s
understanding of the directive to proiduce a. Master Plan -that
Serves, peopleexperiencing homelessness, beyond just a. severe weather shelter,
Does, not foster negative iinpacts on -the surrounding area.
Attached, please find -the Ad hoic Committee reconunendations for 22,00 Ashland St., Site, Use
pgs., 3-4)and Site
Management (pg. 5) Has Othei- Clonsidei-atilons (,pg4 6""
as we )I.,
IMIM
Asdirected by Council, 22,00 Ashland St. be used to provide safe and secure shelter, from severe weatherand
sinoke, with every reasonabile aftempt ma -de to provide aid equate! storage for, personal be!longin,gs,. Persons shall
abl�ide! bl�y City -approved nfles, and bl�e allowed to, access the! sery ice without an appolintrilent. 'The! Severe
Weather/Sn1oke! Shelter willbe prioritized for facility improvements to el.n.ninatebarriers to providin,g this,
essential. service.
B. InAo loill., Day SierN,�7]1.ciesby ol i.n.-nnie.n.1,
.P J 11
Except for the Severe'Weather/Slin.oke Shelterany servic�es provided on site be! by appolintrilent oir pre-
registration. The following indolordaytime, by-appolintinent services are appropriate to bl�e provided at this
property:
1. Offices, foir social service providers,to rneet with clients
2,. Laundry
3. Showers
4. Day storage!
'The! property is appropriate to, help meet the need fbirTransitional. Housing, including Bridge Housing, as
defineld below,
Transitional Housing provides, up -to 24, moinths of training, counseling, and support for, c�lie!nts,to then
I.,
inove into a subisidizeld housing program with ongoing ca-se managenient oir housin,g without subsidy.
Bridge Housing provides short�-ternl housing foir individuals who can be self-sufficient (e. ,, they have
,9,
2
Pagel 31,21 of 341
Re'vised 12/8/24
a housing voucher or, areenrolled in a. subsidized housing program) bulare seeking a,, rental unit.
'The following facilities are! appropriate f6rTransitional./Bridge Housing at the! site:,
1 4 Boarding Roorns in the! existing building.
2�4 Tiny Home Village, where individuals, orcouples can reside in self-contained tiny homes, comple-te! with
bathrooms and kitchens.
34 M1 ulli-floor Efficiency Apartnients,, also, f6r individuals orcouples, but rnakin for niore efficient use of
9
the space.,
appropriatie
training and nieetin,gs, related 'to housing and hoineliess services.
N I
HMM
11 IL �� - I ,
.E. (...)ffices,
'The! site allow fbr a limited number of office spaces foradininistrative'use! by organizationsaddressing, housing
and honieless services,.
i'i,,atice
.F Matillit"
e_..C.
'The! property be fenced and well-nia-intained. 'The! detailed Facility Plan should include placement of additional
trees,' as well as upgraded fire -safe landscaping., Continuous we!ed abatement and regular maintenance to, ensure
that the property is visually appealing, in keeping with -the standards, of other City buildingsand properties, and
the goal of ensuring this property meets the! goal. of enhancing the experience of the surrounding area.
'The! property include a niultipurpose! space thatcan be used forclasses and meetings, as,, well as, activi-ties in
response to a. comni-Linity eniergency (e.g., flood, fire,, earthquake).
I.,
'The! site include an adeqttate number of indoor, restrooms to, meef the! needs, for, use,, including the needs of
participants at the Severe Weather/Smoke Shelter,.,
Other amenities, be offered, including bicycle racks, visually appealing screening of any outdoor recycling or,
garbage bins ('enclosed and locked"),1 informational signage, and low-inipact niglit ligb. tin,g to be! continuously
illuminated. In addition,'the City of Ashland should improve or replace the! dilapidated shed attached to, -the
we!s,t side! of -the building.
Proh.11),ited I Jses,
Excep-t for the Severe'Weather/Sin.oke Shelter,'the 2,200 Ashland St. property not include:,
1. Carnping (including tents,' car's or other vehicles)
2�4 Low -barrier and/orcongrega-te! shelter
34 Poil a-potties,that are not ffilly screened and roofed
44 Service trailers,
54 Drop -in services,
64 Pallet houses,
Excep-tions may be inade!, particularly in response to a. cornin-unity eniergency e.g, flood ire! earthquake!).
11 f I
220O.Ashlan.d'St. Site..Ndana
.1. gei,.ii..,en1
.Detail's r4e�ral"l.lgp�o,li',c,i'e.'s,, drules expectations and arefiei'Penced belou,T arefitrther d'i'scttssred in
K,
Pagel 322 of 341
Re'viseld 12/8/24
Jl! ''IFF iiipiii� ip��i 1� pp l��� Em
A., TheCity of Ashland provide stroingand. cointinuouscontract management foir prolgram providers, with approval
of prograniand. site managenient policies, bl�efore deliverftig services., Policies should include standards for, client
services, security,exit planning,, and staff -training,.
B. All clients ('residents, and non-residents) be! provided a. client bill of rights and. supported with best practices, in
social services and coordination with other comniunity resources to, help them achieve self-sufficiency.
I.,
C. The -City of Ashland establish an ongoing 22,00 Ashland St. advisory conunittee.
D., Expectations be! laid out in seeking service! providers who will work with theCity anid surrounding area,, to
deliver high -quality servic�es and mitigateany coincems thatarise.
E Clients served at this, location abide by clearly conununicalled rules.,
E Clients agree to a. code! ofconduct anid signa blehavioir contract that describes expectations and protocolls for
coinipleting or, temlina-ting services.
G., 'This, site is not suited to host or serve individuals, who are! unable -to abide by the! code! of conduct anid behavior
contract. Services at this siteappropriately focus on servin,g thol�s,e! who are! taking steps toward self-sufficiency
and are identified as such through a siniple! provider, ref�rra.l. This proicess will help ensure appropriate
matching of needs and services.
H., Residential stays, be fora duration sufficient f6r individuals, to prepare! f6r self-sufficient living,-, likely no lon,ger
than 24 nionths.
14 Residents be supported in activities, -to increase their ability, to bile self-sufficient in stable housing.
22,00 Ashland St. is just one! City-owneld property, with a dedica teld purpoise to serve people experiencing
homelessness. The location of this property and existence ofa major homeless, services center, that is equipped to
handlecrisis, sit-Lia-tions within oine mile of the site were majoir factors in shaping these recomniendations.
The site! cannot meet all needs .1 9
,I or, even the! most critical needs of people! expertencing homelessness. Anyth'n
located at the! site sholuld be welldesigned anildcomplenient olther servic�es offered byconinninity partners. To that
end,, the following recommendationsare offered.
A., Servicesat 22,00 Ashland St. becoordinated with other resolurc�es throughout the region to facilitate! effective
accessto a network- of homeless, services.
B. TheCity of Ashland use the! action franiework provided in 'the August 2,024 Homeless Services Assessment
Report to implernent other viable and pronusing actions to help resolve anid/or reduce hoinielessness,' without
further coincentrating homeless services in south Ashland.
C. TheCity of Ashland fill the staff position approved byCouncil toassist theCity in advancing a coordinated
I.,
and w,ell-�ar,t�icula.teld,approa-c�h to homelessness services, including supporting, iniplementatioin of the!
I!
Pagel 31,23 of 341
Revised 12/8/24
reconuuendations within this document.
D., TheCity of Ashland deve!lop a coliummica-tions and engagement plan for use with key stakeholders, including
those in the! surrounding area,, and potential chents to be served on the s,i-te!.
E. Toexpedi-te implenienta-tion, the City Council extend or, otherwise! re -charter the Ad hoc Corruiu-ttee with
representatives from the surrounding area-las wellas people with lived experience of ho�me!lessness,to assist the
City with the! development of -the following:,
14 A Site Plan Design -that incorpora-teselements of these recomiiendations"
eg., standards forclient services, security,
2�4 A checklist for program and site management requirernents,
exit planningand staff tra-ining"-,
34 A c�lient "'bill of rights,"' code! of,conduct,and behavior contract*
44 A set of s,ite! rules;
54 The role of an ongoing 22,00 Ashland St., Advisory Coim.n, ittee;
6. Components of a conummicalions and engagement plan f6r use with key stakeholders, including those
in the surroundiii area and, potential c�lients, to be! served on site; a id
9
74 Interim uses for -the site.
...Atta,chnient.- 2200...Ashland St. site nia, btu"Iding,
p and, aorplan �qf e.-visting.
Land: 52,1,1272 sq. ft., (1.20 acres)
Pagel 324, of 341
r. 10
Wo
Page 325 of 341
TO:
Ashland City Council
�FRiOMO
2200 Ashland St. Master, PilanAd hoic Committee
DATE:
N ove m be r 12,, 202 4
jjj��Jjllllj
r ipi 4.1�111oiii�10111�1�, ic o it it le 41�1111111111,1111
0,
City Council appointed the 2200lAsNand St., Mbster Plan Ad �hoc Committee, to de'velop a
Master Planiiiwhich can se,rve as, the basis for cost estim�atel and as a too�! to le,verage, new
f u� n d in g f o �r rel n ova ti o n� s a n d o p e ra t'i o ns, T �h e C o m riiin� itte e was, co m p r i's ed of n� e i g h� bo r'sF
people,who have lived experien�ced'with h�omelessn�ess, advocates', and three non-vofln�g
membel of City Council.
....................................................... ..................................................................................................................................................................................................................................................................................................................................................... .
J a so n Ho u k
........................ ............................ ..................................................................................................................................................................................................................................................................................................
Member
Ra&hel Jones
Member
Matthlew McMillan
Member
Debbille Neisewanl,der
Member
Avraml'Sacks
Member
Trina Sanford
Member
A I I is o n W i 1[d ma n
Member
Tonya Grablum, Mayor
Non -voting Member
Gina DuQuenlnleo City Councilor
Non -voting Member
Bob Kuplano City Councilor
Non -voting Member
rii 4,1�111,111111,10111�, h a g le
The Committee's charge was to develop a master plan for, the use of the 2200 Ashland Sit.
!!�Pliilpil IIIIqVTM! 0 �, 0, IN21,150 "A 411120111
IIIIlIIIIq� ! !l I �11 � � � � I ill 11111111 lill I I F7 1 117.
I !!l
2. f lu �rt �h e �rs t h�� e co m, �m u� ni t Aim.11AL - 1
omill i . Ad
31., enh�ances the experibnce of the surroundingrel, M-e
jjilll� 1�111111
P i
14,1�111'111111�10111�l� Ili iil i le
The CommIttee begm its work in Jme 2024 and concludes wiffi this report presentedfor
a City Comicil Study Session m Nove,miber 18, and Comcil action on� Decembel 3,2024.,
Recommendalions �Phaise
Dlscove�ry Phas,e
Identify servilce needs, Develop, and share draft
neighborh�ood challenges, recommendatilons with the communlity;
state expectations, and zoning and i ncorporale feedback
and buildlinlg codes Submit recommendations to City Councif
1 0,
[nvestigale traiditionall an,6!
innovative solutionls
Page 31,26 of 341
hill
ii:zoill,eollf lltll e 2200,Asll lla����,�lllltd st,iiiiiii,, Pla���l
Ph ri o ri ti zi n� g si t e lu s e
Detailed facility design,for which cost estimlates cm be determined,, md
Seekin�gfundingi for site improvements and progiram operations.
A, I I t h re e s te ps a bov e (p �r i o r iti zi n gi,, d esi g ni n� g, a n d f u n d i n g) w i I I t a ke, ti m el a n� d t �h u s mi e a n a
0,
ph�ased approach tolimplementhg services.
Somie, compmenls of the, miaster plan will be immediate., For example, the sitewill
conflaue to be used as, a SeverjeWeaffier/Smoke Shelter, and it will be available as a
0,
commilunity space in case of emiergend'es, These pre -determined uses are incorporated
into the master plan and supported within the, current City Budget.
�illillillillilillille,taiiiiiiiii�1 jih� N pill
of the OMI .01 Sithiiiiih,
The 2200i Ashland St. Master Plan is only a small part of whatis, n�eeded to address and
0, 0, 16
prevent h�omelessn�ess in Ashland and the, slurrounding region. 'The, med� i I s, miuch greater
than cm be� met oj�n thil's prope�rlty.,
Th�eservices describedin the 2200 A,sh]and St. Master Plan are'lintended to complement
md not duplicate or compete with otherservices, as ea& plays a different rolein�
addressing commilunity n�eeds.
pill A p
lo
the Cipiall4illillillll,.����i,,I��g�e's
A,sindividluals, families,, andinlerconn�ected sectors of the greater Ashland communIty, we
recoginize ffiat the, condition we, call "h�omelessness"' has miany challengies. Itis throlugh
the transparent examination of'steps, - and mis-steps - that the 2200,Ashlmd St., Master
PhIm Ad hoc Committee believes wlell-plamed� andwell-managied efforts can create
positive outcomes for everyme.
1111101
iiiiiiihI
llljqjllj� 1111I i 1-11111 1 � 1 11 1
based m the comdMitteels understand'hg of' the, directive to produce, a Master Plan that
Serves, people, experj'ien�ci , ngi homielessnessFbeyond just asevere wleath�erj shelter
I* Does not foster n�egiativeiimipacts m the surrolundin�g area
Atta c �h e d,, p I ease f i n d t �h e A d �h o c C o m mi ttee, rec o �m m e, n d at i o n� s fo r 2,2 0 0 A s h I a n d S t. Site
16
Use (pgs. 3-4), and Si te Ma nagemmht (pg., 5). as, wel I as Other, Comiderahtilons (pg., 6).
K
Page 31127of 341
21 2, 0 0 A, s, h I a n id S ��t M, S'it e, U s e,
A. Sievere, Wejather/Smdke Shel[tjer
2200 Ashland St. shall be, used to provide safe andsecure shelter from, severe, weather
andsrnioke,Falong with adequatestorage, for personal belongings. Phersonssbull abide by
0,
City -approved rjules and be, allowed to access, the service without an appointment.
The Severe Weather/Smoke, Sheltershull be prioritized for fadtityimiprovements to
��11 q� 1 11111 jjiijqq� I liqpIll
�B. Indoor Day Se r"Vi ices by Appdintment
Except for the Severe'Weather/Sm,oke Shelter, any services prov , ided on site shall be by
appointment or, pre -registration. The following indoor,, daytime, by -appointment services
iate to be provided at this, property:
are appropr 41
11. Offices for socialservice providers to meet with clients
2. Laundry
3. S h�� owe rs,
4. Day storage
C. Transitiondl Housirrig
The property is appropriate to help meet the �need for Transitional Holusi'ng , including
Bridge Housing, as defined below."
Transitional Housing provides up to 2,4 months of t�rain�'in��gFcolu�nsel�'in��gFa�nd support
for clients to then move into a subsidlized housing prograrn� with ongoing case
management or, housing witholut slubsidly.
Bridge Housing provides short-term �hou�s�'in��g,for'in�di�v'idluals,w�ho can be self-,
sufficient (e.,g, they have a housing voucher or are enrolledin a subsidZed holusing
program) but are seeking a rental unit.
The following facilities are appropriate for, Transitional/Bridge Housing at the site.,
11. Boarding Rooms in the existing building.,
2. Tiny Home Village, where individuals or couples can residein self -contained tiny
homes, complete with bathrooms and kitchens.
3. Multi -floor Efficiency Apartments, also for individuals or, couples, but making for
more efficient use of the space.
K
Page 31,28 of 341
0 0
�D., Spaciefor'Training and Meetings,
The site -shall allow, scheduting of appropriate,space, for tra'inJngi and meetingis related to
6
h�olusiing and homeless serv, ices.
�E A d mi' ni" s t' �r a ti" N/" ed. 0 f f ic e, s
The site -shall allow, for a limited number of office -spaces for administrative use by
organizations addressiing h�olusiing and home,le,ss serv"ices.
�F. Maintenance
The propertyshall befe,nced and well-maintaine,d. The detailed Facitity PhIm shall include
placemie,nt of additimal treesFas'well as upgrade,dfirje-safe landscaping. Continuous
weed abatement and we,ekly maintenance shall ensure that the property is visually
appe,aling,'h keeping with the standards of offier City buildings and properties.,
G., A m e nift ie s,
The prqpertyshallin�clude a multipurposespace, that cm be used for classes and
meetings, mwell as activities'in� response to a community emerge,ncy (e.gi, flood, fi"re,
earthquake).
The site,shallin�clude, m adequate number of indoor restroomis to meet the needs,for use,
including the needs, of participants at the Severe WeatherlSmoke Shelter.,
0,
�Other ame�ni�ti�e,s,,s,h�al�l'in�clud�e bicycle racksFvislually appealing screening of any outdoor
re,cycling or garbage, bin�s (enclosed and locked),informiational s"ignageFand low-I'Mpac
night lighting to be, co�nt'in�u�ou�sly'il�lumi�"i�nate,d�. h add'it'ionF the City of Ashiand shall'improvi
H. Prjoh'ibiteld Uses,
Except for the Severe'Weather/Smoke Shelter',F the 220,0,Ashland St., Master Plan for Site
Useshall notinclude:
11. Camping (including tents, cars, or, other vehicles)
2. Low -barrier and/or congregate sheiter
3. Porta-potties that are not fullyscreened and roofed
�4. Service trailers,
5. Drop -in services
6. Pallet houses
The Comimitte,e re,cognizes that exceptions may be made, particularlyi"n response to a
community emergency (eI flood,fire, earthquake).
12
Paigiel 31,29 of 341
2200AShland St &"Ite Management
Details regarding, policiels, rules, expeictations., and re'sponsibili beI reffe'rencedbefow are
further discussed in "Other Considerations" on pjage 6.
0,
A., The City of' Ashlandshall provide strong and continuous contract management for
Ij
program providers,, with approval of pirogram, and site, �managemient pollici, es bef'o re
delivering services, Pol'ic'i�'e,s,,s,h�a�ll'i�ncliude,,s,tanda�rds for client services,security, exit
B. All clients (residents and non-residents) shall be supported,with best practices in social
services and coordination with other community resources to help them� achieve, self-
s u ff i d e n cy. A c I 'ie nt� bi 11 ojf Hig hts s h a I I be, p rovi d ed to ea c �h c, li e n I
41 0
C. The City of' Ashlandshall establish an ongoing 2200,Ashland St., Adv,i , wry Coj�rnmi , ittee� with
i
regresentatives from, thesurrounding arjea,, as, well as, people, with lived expen , ence of
homelessness., The advisory commIttee shall beintegralin supporting strong
munagem�enl of the, site.,
D. Expectations shall be laid outin seeking serm"ce providers who will,work,with the City and
su rrolu ndi ng a rea to deliver highi-qua H4 services, a nd mitigatie, a ny eoncerins that a rise,
0,
E. Except for the Severe'Weather/Sm,oke Shelter',Fany classes or servi�ces provided onsite
shall be by appointmient or �,�o,,i,rje-,re,g'i,s,t�rat'ion�. Peopleserved at this location milust muke an
a ppoi n1me,nt a n d a bide by clea My c�oj�m municated ru les.
F., Clients must agree to a c�o,de ojf eonduct and sign a beIhaviojr eontract� that describes
EMMA=
G. Thissitefs, not suited to serve high -needs individuals (e.g., peoplein active addiction or
III
with severe, or pers I istent mental health disorders). The poplulation to be served by
providers at this site shall be taking steps to,warjd,s,e�lf',-suf�ifi�c'ie�ncy and identified as such
throlugh a provider evaluation.The evaluation,will help ensure appropriate matching of'
H. Residential stays shall be for a duration sufficient for individuals, to prepareforself-
s u ff i d e n It I ivi n gal I i ke ly n o I o n g e r t �h a n 2 4 m�� o n It hs,
1. Residents shall be engagedin activities to increase their ability to be self sufficient in
BEEBE=
0
Page 31,30 of 341
Al
MR, �
2200 Ashiand St. is Just one City-own�ed property,,,wiffi a dedicated purpose to serve peopie
0, 1 4
experien�c , ing homielessness, The location of this property and existence of a major homieless
services center within� one m"He of the site, were major factorsin shapiing these
recom�mendations.
Th�esite cannot meet ail nee,dsFor even the most criticai n�eeds of peopie experiencing
I
hom�elessness. Anything located� at the� slite should be well designed and co�rnplement other
services,specif ical1y:11
16
A., SerVices, at 2200i Ashiand St. shali be coordi nated with other resources throughout the,
6 6
reg , ion to faciii'tate effective access to a network of h�omeiessserv` ices.
B. The City of' Ash]andsh�ail use the, action� f ram�ework provided'h the August 2024 Homieless
Services Assessment Report to implement other viable and promiisiing actlMs to help
0
resolve and/or reduce homielessness, witholut f urther concentrating horneless serviices,
in soluth Ashland.
I
C. The City of' Ash]andsh�ail fili the staff positiion approved by Council to assist the City in
0, 0,
advancing a Coordinated and weli-articuiated approach to homielessness services,,
inciuding sup�-�#,,ortinq iml�'�*,Iementation of' the recomm�endation�s Within thIs documient.
D. The City of' Ash]andsh�ail deve1op a coi�rnrniunicatiionz and e,nqaqe�rnent pilanfor use with
key stakeh�oidersF inciuding those, in the surrounding area and �#I,otenliai clients to be
170 M —MM
E. Toe,,Xpedi"te'i�'m�,�#�i,le,mentat'ion�,,t�heCi�ty,Coun�c'il�,s,h�al�lext�e�n�dorot��herw,6ise,re-jeh�a�r��t�e�rt��heAd��
'i
hoc Cor�nmlttee to assist with the deveioprn�ent of the foliowin�g:
L A, Site Man Design thatincorporates e1ements of these recommendations's
1
2. A, checklist for, prograrn and site managarnent policies (e.g., standards for, chent
s ices, security, exit pianning, andstaff training)*
ery 1
3. A, ciienl�"bfli of rights," code of conduct, and behavior contract,;
�4. A, set of site ruIes'-
5. The roie of an�� ongo , ing 2200 Ashland St. -Advisory Committee;
6. Components of a communications and engagemient pian for use with key
stakeholders,including thosein� thesurrounding area and potential ciients to be
served on site-� and
'7. Interim, uses for, the site.
A ttachment. 212100 Ashland SL site map and floor plan of exis ting building
x
Paigiel 31,31 of 341
Land:', 52,272 s,q. -ft. (1.,2,0 acres)
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CNIAM F,,WM �p U, I'M old�
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51333 sq. ft. fintshed Interlar
N
Page 31,32 of 341
C ncil SI ne I ect-I'M
o u Bu *1 s,s,M ing
,SUMMARY
The Mayor is proposing an additional Ad Hoc Committee toass,ist in the development ofa facilit�y site plan,,
ciornmuncations and engiagement, structure,, igiu�i��di�ng,doilu��c�m�ei�n��ts,a�n��,d,t�hiie str"lucture ofa long-term advisory
ciornmitiee for the building and surroundingi property'at 2200 Ashland Street''.
POLICIM-PLANS & GOALS,SUPPORTED
Uis,s�ion
Assist the C11y C,ounci] and city staff in developi"nga facility, sitel plan,, a, communications and engagement
structure, guiding d��ocu�m�,e�n��ts,,,a�n��d,t�hieI structure of a, longi-term advisory committee for the building and
surrounding property, at 2,1200 Ashland Street. Thieseefforts will build on the Master Plan� Recommendations for
the site, align with contractu,61 obligiations,,, furthier, the ciornmunity"s goals regarding hiomeless serv,ices and
affordabile hious,ing, and enhance the experience of the surrounding neighborhiood.
Gloa!s,
1. Develop siting and phasing plans forthel optirnal combination of appropriate services at this, City -owned
property'as identified by the 2200 Ashland Stre,et MasIter Plan Ad Hoc Cornmitte,e.
2. Ensure that rules,,, management, processes,Ta stated commitment to the dignity, of those served by, the fadilit
1.11
and engagement processes create a wos,itive culture for the site and that, interim uses are apvropriate.
LOMM F.,L I q 11 r. T I m P w. n ELIE Eis =@* I s3W 11M.MR I IS �
• Regional� cioop,eration,, inclu,iiing in support, for public safety and homelessness
• C�o�m�muniity,,afforda,bi�i��li�ty,, including inavailable hious,ingand childcare
• Bellonging through, mutual respect and openness, inclusion andequity
• Quality oflifie that, underpins the C�ity s economic vibrancy
• Envirionmental� resilience,, including address,ing climate chiangeand ecosystem cjonservation�
Committee Ch�arge
Toexpedite implernentation of the 2200 Ashland Street Master Plan� Recommendations,, the City Counc[l creates
the 2200 Ashland Stre,et Facility Plan Ad hoc Committe,etio assist, withtheldelvelopment ofthel followi"ng:
• a Site Plan Djes,ign that, �i��nciorp,,ora,tes,e�l��emenits, ofthel recommendations developed �by thel 2,200 Ashland
Stre,et Master Plan Ad �hoc Committee;
• a checklist for program and sftel managelment, piolicies (e.g.,, standards, for client services, security,, exit
planning,, and staff training);
• a client"'bi[I of rig hits,""' code ofconductTand behavior contract;
• a set of si,itel rules,;
• the role of an ongoing 22001 Ashland St. Advisory Committee;
• ciornpon,ents, of a, communicationsand engagement plan for use with, key
1 1 11 1 1 1 A I A I I
I I 1 11 1 1 111 1 1 1111 ; I iri n1l; I t Ii 1 111111111111 11111 1 1 1 1 1P I ! rpiiiiiiii�� 1 1111111 1� 1 1 1 1�
Pure 1 of 3
A
Page, 3,33 of 341
C ncil s ne ecti'm
o u Bu *1 s,s,M ing
,Sco Pe of' A uthi o ri ty
The 22,00 Ashland Stireelit Facility Flbn� Ad Hoc Committee will proplose management processels and docuiments
to the City regarding this sitei cons,iderand provide recommendations to, Couincil regarding interim uses, at -the
site, assist city, staffand coluncH with puibiic engagement reg,xding site p1anning,, provide afinal reco,mmendation�
to CouincH regarding site planning, and recommend the struictuire and focus of an ongoing advisory committee.
This committee wJ11 foliow al! standa,rd puibiic meeting and ethics reguiations.
Membershipi
This ad hioc committee will be comprised of representatives frolmthiel foilowing:
Suirriounding Neighborhood
1. Representatives from thie surrounding neighborhood will bring the perspective oif the, site's
neighbors related to boith residential and commiercialinterests. Neighborhood representatives
have voiting privileges.
Unhouised Community
1. Representatives w, ho have, experienced homelessness w, ill provide, first-hand knowledge oif the,
lived experience, oif Ashland'sunhoused residents and thie effectiveness of'a variety of possible
options for the sitei. Unhoused commiuni'ty representatives wX have voiting privileges.
Service Providers
1. Representatives oif localsojcialservicie� provider organizations will bring, programmatic, expertise
to the planning process as wellas a clear, understanding, of regionalinitiatives and hioiw this
property mighiti address specific needs. Service provider, representatives wNhave voting
privileges.
City ot'Ashian;i
1. The City, oif Ashland will suppoirt, the, w, oirk of'the Ad hoc, Committee with aStaff'Liaison as weill as
subject matter, experts on homeless services, affordable housingT and building and fire cod,6
regulations, as, appropriate. Up toi two Council Liaisons w, ill be, assigned to the, Ad hioc
Committee. City miembers will be, non-,voiting.
The Committee will se1ect co-chairs, who wi[i taciiitatei the P-4 Moc Committee process, withass,istance from the
Staff'Liiaison.
Timielline
Members, wi[i be named tiothis Ad hoc Committeeat the mid -December, councii]� blusiinelss meeltingfoliowing an
open ca[i fdr,applicants. Thiel Committe,e will suinsiet, when the deliverabiIes Iisted under Committee Charge above
have be,en completed.
FISCAL IMPACTS
Estimated $26,0000 plluzdepending ontime1ineland staffing requirelments (biased ion cost of�prior 2,1200 AsiNand
Street ad hoc process).
SUGGESTED ACTIONS% MOTIONSI ANWOR OPTIONS
I movel the creation� o,f,a�n��,ad��di�tio,n,a�l��,a,d�� hoc fo�r, 22,00 Ashland Stireet.
Staffmcommendation: IfcoluncH feels f6edback and olutside expertisel is necessa�ryfor next step�si staffwouid
proposea MACtio cut down on exp,ensels and stasiff timeand plotentiaily, better fit the need.
REFERENCES & ATTACHMENTS,
1. Facilfty, �Plan Ad hoc
Pure 2 of 3
Page, 3,34, of 341
C ncil s ne ect.'m
o u Bu *1 s,s,M ing
Page 3 of 3
Page, 3,35 of 341
zzuu Ashland Street Facoll"Ity Plan Ad Hoc Committee
Goals,
1., �Deve I o p s it'i �n g a, �n d �p h a, s i ng P I a n s fo �r t h e o ptli ma I co �m b'I �n at i o n of a �p p ro �p �r ia tle s el, ry i ces
4
at this City-owneld propeirty as identifield �by the 22,00 Ashland Street Master Plan Ad Hoc
Co, m �m ittlee.
2., Ensurel, that, rules, management processes, a stated commitmeint, tlo, the dignity of
4
those seirveld �by the facility, and engaigement proceisses create a, positi , v,e culturel, for thel,
site and that, Interim uses are appropriate.
[F MILMI-�
a M a, A&
IM a
OTO "T -
1PI
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01 0 0 Ar 01
Page 31,36 of 341
• a cl�ient ""bill of rights," clode, of conduct, and blehavior contractm,
• a slet of site rullesm,
• thie �role of an ongoiling 2,200 Ashland St. Advisory Committelem
I
• componients of a communiciations, and engiagement pl�ian for use with key
I
stakeholders, inclulding those in the surrounding areia and plotiential clients
to be served on, sitli and
I
0 A
it
MiembiersKlp
Thls,ad� hoc committee will be comprised� of representativels from the following:
D Representatives from, the surrounding neighborhood will bring, the
perspective ofthe sfte's� nel"ghbors related to both res�ldentlal and
commercial interests�. Neighborhood representatives will have voting
Unhoused� Community
Representatives who, h,o,ve,,e�xperi'le�inc,e�ld'h,o,,mele,ssniess will providelfirst-
hand kniowle1djeof !the li've,,d'exp�er�i'e,,n�ce,,of,A,sh�lanid"s u,,n�h�o,use,,d',res,l"d'e,,n�ts
and the e
�f
fectivenjess o var
ja iety o ssiblel options for the site., Unhoused
po
community represenitatives wilthave, voting privileg'es.
&I .� It, */ b *'
D Representatives oflocal s�oiclalservice provider organizar,ions wil ring,
programmatic expertise to the planning piroces�s as� well as a, clear,
unders�tanding of re�gion�al'i'nl"'�'ria'r''l've,s and how this property might address
Page 31137of 341
�ill��illi liplill 1! 11111 iq� pill
11-1 WPM- WATM 11014
C i ty o f As h I a� �n
The City of'As,h�,I'an,d''wil',I's,uppo�r"t, the workof thel A,dhoc Committee with a
,St,qff Liaisona's well'as subject matter experts on hometess servitels,
qf 11 tom, as a pro, riate.
fordablel hov'sing and bu'ldinga,ndfire code reguIat"
p p
Up, to, two Co,unic,i',I'Li',o,,i'sons,wi,'I',I'b,,e�1 assignedito theAdhor Committee. City,
Thei Committee will select co�-&halrs who will fa�cllitae thei Ad Hoc CoMmittee process
with assistance from the Staff Liaison.
bu�siness meeting folljowing,an op�en c,al]� for appl'lc,antls. The COMMIttee will su�nset w��hen
the deliverables, lisited under Commi'lttee Chairge,above have been com�pjletled.
Page 31,38 of 341
C ncil s ne eet-'M
o u Bu *1 s,s,M ing
,SUMMARY
Therel isan� increasing needfor improved coordination and communication in support ofthel City's, Homelessne"s
Assessment Report actio,n� items,, increased coordination betw een the C�ity and local s,ervice providers, as well a,
increased support for both local planning and regional planning in� support of community members facing crises
around homelessness,, mental heafthand addiction. C,ouncil� has, requested staff to, come back With a job
description for a positiontio addressthiese prion'tues. I
POLICIES,, PLANS & GOALSSUPPORTED
Regio,nal� Cooperation, indluding [n support for public safety'and homelessness.,
Excellence in overn�anceland C,ity Services.
ln� Apri] of'2024, staff made a requelst for additional staffing to address thel increasing ne,ed for f6cuised attention
on� the Gity" s initiatives,around homelessness and regional cocirdination around this, topic. Staff'dielayed as the
C�ity worked thirojugh the 2,200 Ashland Stre,et Ad Hoc process toi gain clarity of what, future respionsibilities the
C�ity will bel undiertaking in� thisarea.,
This is not a curreint, position withallocated funding in the, current, biennial buidget. Thie City'does have financial
.1
relsources, from opiod seftlement monelythiat can be utilized to, fund a position and staff hias crafted a plosition that,
will bot1h workfor the funding souirceand forward the goals, of thel City. Thiel averaigel estimated opiod settlement
fu n d s �b etw ee n 20 2 5 a, n d 2 0 3118 i s $ 92 11 000 a n n ui a, I ly.
Social Services Coordinator
Service Coo�rdination
Engage �non-p�ro,fits,,,,f�ait,�h�-.#a,sed�� communities, and community coalitions to support people in
treatment and recoveryl, including
C0,01rd i niating 'the City of Ashland I scross-systern servicie center (2200 Ashland Street).
Implementing severe weather shelters, imluding space idientificatilonp contract rnian�agerniienl, and
volunteer coordin�ation.,
Identifying pathwaysto establish a housing -focused transitional shelter with case mianagemient
and ac,ciess totreiatment programis, hea,lthi siervices, erniploymient resources,F ready -to -rent
courses, and othier assistance.
Siervibg as thie �main point Of contact for thie topics of community livability concems.
Siervibg as sta,ff fiiaism to various committees and coa,litions related to subject area.,
lb,crease availability an�d distributim Of naloxme and other drugs that treat overdoses forfirst
respondiers, overdose patients, ibdividivals with OUD and their friends andfamily members, schlools,
I.,
comimunity navigators and Outreach workers, persms being relbasedfrom,jail or prison,,, or other
members ofthe general pubilic.
Pure 1 of 3
Page, 3,39 of 341
C ncil s ne ect-I'M
o u Bu *1 s,s,M ing
Coordinate ffie implementation of severe weaffier sheltem,,, inctuding space identification, contract
managernent,,, and voliunteer coordin�atiom,
PrlovidetrainJbg and development Of pro,ceduries for goviemrnienI staff to a �pi prop riately interact and
provide so,cibl and offier services to individivals, with or in� recovery f rom OUD,,, including reducing
stigma.
Strengthen partnerships between law enfdrcerrien�t, social service agiencie's, and volunteers to connect
people with help and support.
W "'' 'S
Strengthen rnethods fdr community engagement and information sha�ring aboiut isslues of
homelessness,F substance abusie, and opioid use disorder in Ashland.
Promote volunteer opportunities availiable with opioid treatment programs,F homeless services,Fand
offier recovery related programs.
rpiiqipp;�p; 11�� lq�
In I I
R0,01t causes of addiction and overdosle,,,
Goals for reducing �harmi related to the opioid epidernii,c,Fand
Areas and populatims with the greatest neieds for tireatment i�ntervienIion service]
3wimmum;F-W M11MMOR-I F-WIRIM-W, R M.; � I P
OTOSIMI
Show how opioid settliernentfun�ds have been spent
Report pmgram or stmtegy outcomes
'Track, share, o�r visivalize key opioid o�r heialffi�-relatied indicators and supports
[61111TWIft"s =,R�
Timing of position: Staff recommends, est,abilish�i��ng,a,timel��i��neI for 2200 Ashland Street cionistr'ucbion� priorto
movingforward witha hiring processfor this position to befter understand whenthis position shiouild be coming
onlinel and incorporate it [n the next, Biennidl biludget to incluide an assessment of which depaftmeint-the posibon�
should reside in.,
FISCAL IMPACTS
Estimated aninual salary impacts: - Ainniudl sa,lary $5,5,,, 7331, - $1691414 ($86,386 to $107,592 full loaded).
Currently, the City bud��gelt,ed,a�n��,ad��,di�,t�io,�n��,a�l�� $1220,000 to cover dusk to dawniand severe weather shelltelni'ng ne�eds.,,
Estimated to bethel same or increlazed forthel next biennium.,
No action nee,ded. lnfbrm�afiondl only.
REFERENCES & ATTACHMENTS,
Nione
Page 2 of 3
A
Page, 340 of 341
C ncil s ne ect.'m
o u Bu *1 s,s,M ing
Page 3 of 3
Page, 341 of 341
23��l
i
V n
U'ritten testimonies submitted by the deadline will be available to the —Mayor a
C4 Council before the meefing,
10r;
Full Name Mark Brouillard
Meeting Date 12117/2024
=117"255 =-
Iind icate if you want to Written
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(Leave this section Chief, CouncH and Mayor,
blank if you are
requesting to speak Do somethingi about south, Ashland before I� completely give up
electron icalty.) on the area. Yesterday, was just another example of the issue at
hand and why we don't shop south, Ashilaind.
I 1144 Lei R
-snopping a sons. MZMTT =,Tn-,.Fe:f Mo-we asT toof as
there was a person w�th an agigres,si've dog inside the store (at
the dolors by the cairts). On top of that, there were 4 f6lks
an aggressivei dog who was, wanted to say hi to the other
aggressive dog. To, make mattersi worse, another person came
by with an aggressive dogi, followed by, another person with an
aggressive doig, Both entrances were poteintially blocked by
people with aggressive dogs outside both entrances, scaring
foft away or afraid to �eave the store (we saw severdl peioplie
waiting to exit the store). We did make it into the store, but made
our trip quite quickly as we didn't want to be there.
My wife refuses to shop at Albertsons, Rite -Aid, Les Schwab, Bi-
Mart, Shop'n Kart, or any other stores in that area without me.
She feels unsafe and I don't blame her. Our grandkids have got
to see folks who OD'd, were naked smearing feces all over
themselves, relieving themselves in public, being aggressive by
entrances, and on. This all started happening after OHRA went
in.
Think about this for yourselves; if I and my spouse are not going
to businesses in an area due to the behavior of a few folks from
one building (maybe two if we consider 2200 a building) how
many other Ashlander's are not shopping there? I know of at
least 20 friends who don't go to that area of town. We have
started going to Medford to shop for groceries as we feel it is
safer to go there than to go across town to Albertsons or any
other business in that section of town.
Here is a list of businesses we no longer go to or avoid as much
as possible due to the bad behavior of folks in that area (south
Ashland — more appropriate name would be SE Ashland) and
ask yourself how you would feel if you were the business owner
knowing that folks are not shopping at your stores due to bad
behavior:
1. Albertsons (use the one in Medford though)
2. Rite Aid (use the one in Phoenix)
3. The UPS Store (use the one in Medford though)
4. Bonsai (will eat elsewhere)
5. Progressive Optometry (have found a new eye doctor not in
that area)
6. Nature's Pet (go to Medford)
7. US Cellular (use the one in Medford though)
8. Wild Goose (eat elsewhere)
9. Shell (get gas elsewhere)
10. Arco (get gas elsewhere)
11. Les Schwab (elsewhere)
12. Taco Bell (started going to Medford)
13. Yaun Yaun (eat elsewhere)
14. Bi-Mart (use the one in Medford though)
15. Shop'n Kart (shop elsewhere)
16. Sherwin-Williams (shop elsewhere)
17. The old Goodwill (doubt I will go to the new one)
18. Sessions Market (will only go to North Minute Market now)
19. Most of Ashland Shopping Center (Wendy's drive thru is
okay)
20. Premier Dental Ashland (now go to the Medford location)
If I didn't love my doctor so much, I might have found one not in
that area.
We now spend most of our money outside of the Ashland area
(and it's really great for the environment too when we feel it is
safer to go to Medford to do our shopping and also great for
small businesses). My wife and I have two choices really: go to
Medford and shop where we feel safe or shop in Ashland where
there are too many folks with aggressive dogs, pot smoke filled
air, vulgarities being shouted out, and constantly being
bombarded with requests for money or other and feel unsafe,
plus with folks OD'd and passed out in public. Pretty simple, we
are going to Medford. I just looked up our bank statements to see
how much we spend where, and it is not unsurprising that we
spend about 80% of our money now in Medford.
So, if you want to retain money's and small businesses in
Ashland, I suggest you do something about bad behavior on that
side of town. I will gladly spend my money where we feel it is
safe to do so; currently it isn't in Ashland, especially that part of
Ashland.
We are growing tired and weary of Ashland in general. To
placate a few is wrong. You should be placating to the majority of
people if you want to keep Ashland a city. It is turning into a
homeless shelter retirement community with no growth. Nice.
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My name is Rick Landt. I am a Park Commissioner. I have lived in Ashland since 1982.
I want to acknowledge the lofty intent of this ordinance and the work that went into getting it to
this point.
However, since one of its goals is a positive working relationship between the City Council and
Park Commissioners, it seems politic that Commissioners would review the draft ordinance that
is specifically and entirely about parks at a public meeting and provide input before a first
reading of the ordinance. A couple of Commissioners have had input but not the full
Commission and not in public. Please postpone the first reading to allow for this.
One of the consequences of the limited vetting is a draft ordinance with what to me seem like
deficiencies.
Here are three examples:
Section 2.28.620 lists functions of the Park and Recreation Department. All functions listed are
managerial and should be listed under 2.28.600 Park and Recreation Director duties.
Section 2.28.640 B 2 outlines steps in the Director termination process where Commission and
Council don't agree. As outlined, the Director's employee rights are compromised if they are
ultimately not terminated because the Commission is, by ordinance, required to publicly state
that the Director is not being terminated. If the Commission chooses not to terminate in
executive session, they should be silent publicly with the Commission Chair communicating
privately to the Mayor/Council. Then if Council decides in executive session to override and
terminate, they would vote that in a public meeting. If they choose not to terminate, the matter
stays internal and private. Why would a Director be publicly called out as not terminated,
potentially leading to unwarranted speculation?
Section 2.28.650 D says "The City Council shall maintain authority over the approval of all
financial matters related to Parks and Recreation Department." (Emphasis added) Couldn't this
in the future be interpreted to mean all purchases, no matter the amount, would have to be
approved by City Council?
Not as a criticism, but as a suggestion: The name Ashland Parks and Recreation Commission
(APRC) was created as a branding of the entity, not the Park Commissioners. But it has over time
been used to mean both, creating continuing confusion. In the two instances where APRC is
referenced in the City Charter, one instance refers to the Commissioners and the other instance
refers to the organ ization/department.
This ordinance is an opportunity to reduce the confusion. I suggest that the ordinance call the
department, Ashland Parks and Recreation Department, and the Commissioners collectively,
consistent with numerous Charter references, the Park Commission.
Paul Mozina December 17, 2024
Re: Ordinance No. 3252
Neither the introductory text nor the ordinance amendment clearly explains what
is being done. Rather we see a resort to demagoguery in the fallacious pretense
that this has something to do with "addressing the climate crisis".
The vague references to "limiting the obligation to solely the electric fund" and
reducing reliance on the full faith and credit backing of the city are
incomprehensible to most people. What do you mean in simple terms by
claiming this will "help the City more easily onboard the anticipated USDA RESP
Loan"? The fiscal impacts do not explain that a first priority lien is being placed
on the Electric Revenue to secure the $10,000,000 loan.
The amendment states "Electric revenues may also be expended in connection
with improving, maintaining, and expanding electric system capacity,..."
This is redundant as the ordinance already approves usage of the fund for
"...payment for alteration, improvements, additions or extensions..." to the
electric system.
The new part of the amendment is that it allows using the funds for
"...investments in energy efficiency upgrades, renewable energy installations,
and other energy conservation measures on customer properties..."
The amendment does not explain that Electric Revenue would be used to secure
the $10,000,000 USDA Rural Energy Savings Program loan. If the purpose of the
amendment is to "help the city more easily onboard the anticipated USDA RESP
loan" then it should be explicitly limited to that purpose i.e., if a borrower
defaults on their home improvement loan, that debt will be covered by the
revenues received from Ashland Electrics customers.
As it is written, the amendment allows unlimited usage of Electric Revenues to
improve the energy efficiency of customer homes. Ashland Electric customers
would be subsidizing the energy conservation improvements on their neighbors'
homes. This is Socialism. People assume that Ashland electric utility rates are a
low as necessary to support the system. This ordinance opens the door wide for a
completely new purpose.
Paul Mozina
December 17, 2024
There is nothing in the ordinance tying it to the Electric Fund balance. What if
major improvements to the system are needed and the fund has been recklessly
depleted to "address the climate crisis"?
Yes, the Ashland Electric fund balance is a tempting morsel for the mayor and
council to nibble on, but how about reducing our electric rates rather than
continuing to overcharge us and then turn around and give the excess revenue to
a select few to raise the values of their properties in the interest of "addressing
the climate crisis"?
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