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2025-01-21 Council Meeting
C ncil s ne o u Bu *1 sis,Meeting Agcnda ASHLAND C,ITY COUNCIL BUSINE,S,S MEETING AGENDA Tuesday, January 2,111 1120,211,55 C o u n c i I C h rs, I 17 5 E,, Ma iiii n Street Livie streii it tvii.sioui.edu select RV`TV P6.i HELD HYBRID (In -Person or Zoom Meeting Access) If you wouid Nke to subimit written testimony or ifyou wishtio spela,k,,e�l��ectica,l��l��y,d,ing the meeting, co�mpletie thie on[ine Public Testim rm ri� o late �r tha, n 110 a. �m., it hie day of' the mieetj'�" n g. 6:00 p.im.i Regular Busiiness, Meeting I., CALL TO ORDER a. Liand Acknowledgement" [I., PLEDGE OF ALLEGIANGE III. ROLL CALL IV,., MAYOR'S / CHAIR OF THE, COUNC,IL, ANNOUNCEMENT a. MLK Proclamation V. APPROVAL OF MINUITE,S a. Minutes of'Decemb,er'l 6,, 2024— Study Sess,ionu eting �b. Minutes of'Decemb,er'l T, 2024, - Busines,s Meeting VIi., CONSENT AGENDA a. Granting a Franchise Agreement to Spirint Communications Company, L.P.for Uls,,e of City.Rights-of- Way �b. Kesel utiioinl No. 2025-01 Glbrifyiing Non -Debt Ob1ilgation of the Services,, Agreement with Western Rivers Conservancy, G. Southern Oregon Goodwi[i Term inationi shland Measure 3117 Covenant d. Approval of City.Attiorney Hiring Procedure e. Pubiic Arts, Advisory C,ommittee Appointment f. Tura nsportatioinl isory Committee Appointment g. Housing & Human Services,, Advisory Committee Appointment �h. FBI anning Cornmiss,ilion Appointment i. Approval of Liquor License for Ghipotle Mexicainl ril] j. Approval of Liquor License for Shop and Smoke I. Approval of Liquor License for Good Juice Wine Shop 1. Approval of Liquor License for''Terrene Winery and Cidery 'II., S,REGIAL PRESENT ATION,S VIII. PUBLIC FORUM 15 minutes, — Pubiic input or comment oinl ity business not included on the algenda, Pure 1 of 2 A Page 1 of 321 C ncil s ne o u Bu *1 ss,Mcct.ing Agcnda a. S,uibmit,ted'T',esti��m�o,�n��I M., PUBLIC HEARING a. First Reading — ORD 324,5, An 0,�rd��inia,niGel'T',e�rm�i��n��,a't�i��ng Specified C,ommIissionI and Re-establishing AM� C C� h a pte r 2. 13 to, c re ate Ad vi so, Iry C,o,m rn ittees �b. First Reading — ORD 3254 An OrdinanGel Amending AM�C Title 9 Health and Sanitation Greating Chapter 9.4,5 Carbon Pollutio,nI Impact Fee and Establishiing Standards, for a, Carbo,nI Pollution Impact Fee for New Residential� Structures inthie City, of Ashland X. ORDINANCES, RESOLUTIONS AND, CONTRACT'S a. Second Reading - ORD 3248 AnI Ordinance Creating Section 2.28.600 ofthie Ashland Municip C fide Establishiingthel Fa*s, and Recreation Department �b. Second Reading - ORD 32,52: Amending 14. 1 6.0,15tio Allow for Gonservaasures X1., UNFINISHED BUSINESS a. Counc[l Acloption of 2200 Ashland Street M�aster Plan 0. Street Facility, Plan Ad Hoc C,=rnittee MI. NEW BUSINESS I11111111111 111 � I � ' 1 1111 1 I 111117011110111111 � � , �b. C'ity C,ouncil Liaison Appointments G. Budget C,ommittee Appointments d. Request to Wi'thdraw Afforclable Housing Trust Fund RFP to, Allow for Strategic Dits cus,sion Regarding How Blest -to Invest the Funding K4 VAKO 1: 1 =11;4 I ZLI 1*14 J ;1q'II!i 1110,10U] ZLI 1,811 M ITI, I =l'II!i 1:14 *110 =112c;;hl I&I A ;16] 111 ESER11111 Z [a] I M 14 El 1-1A Z M LVAT".1 BIRID11111 0 Z [11!114 LZ ki ii InI compliance with the ArnerJcans wit1h Disa4-ilities, Act, if you neei spedial as,sistance tio participate in this meeting, please contact the Gity, Manager's officeat 541.488.6002, (TTY phone number 1.800.735.2900). Notificaaarrangemeni,ts,tio ensure a Gc,,es,s i b i I i ty to th e rneeti nig (28 C� �F R 3 5. 102-3 5.104 ADA Items onI the Agenda not considered due to time constraintsare automIatically continued tio thie next' regularly scheduled C,o,uncil� meeting [AM 2.04.03O.I(D)(3)] ** LAND ACKNOWLEDGEMENT We acknowledge and hionor theaboriginal people on w�hose ancestral� homelands we work —the lkirakuts,um Band of the Shasta Nationas well astheldivierse and vibrant Native communities w�hio rnake their hiorne here today. We honor thefirst stewards, in the Rogue Valley and the lands we loveand depend on: Tribes, withancestral lands in and slurrounding the geography of the Ashland Watershed include the original� past, present and future incli,gam nous inhabitants of the Shasta, Takelrna,, and Athiabaskan people. We also recogni"ze and acknowledge the Shasta village of K" wakhak,hia - "'Wheire the Grow Lights" -thiat is now the Ashland C,ity �Plaza. *"Agendas, and minutes for C,ity of Ashland C,ouncil, C,=rniss,ionancl C,ommittee meetings, may be found at-th, City website, ash1a,n!j2Egggn.,.gpy. Pure 2 of 2 11 Page 2 of 32 1 MOM A Proclamation for Martin Luthi+er King Jr,. Day 2025 WHEREAS, we hionar the Reverenid Dr. Martin Luther King, Jr., who dedica-ted his 11fe to, th�jjjj values of social Justice anid opportunity for a114 and WHEREAS, we remember his lehgacy as an American �hehro, and tirehiess social activist, Whi called upon our coun-ty to ensure equal justiceh unidjer the law; and WHEREAS, the Civil RJights movement of the 19610f s has profjounidly and pos'lt"lve�l��y"Im�pa��c-te6d thi course of American history and continues to, shape -the direction and debatie of our sjociety; and WHEREAS,, �Dr. King called on us to [ove, njot hate4 to seek justfice �not revenge4 to canfrant the vidlence of others with nanviolen't rjeslstance4 anid r WHEREAS,, �Dr. King encouraged Americans -to come together, regardless of age,, raceh or creecl[, -to strengthen their cammunitiehs,, -to alleviate poverty, and to value the dignity anid WHEREAS,, The -Congress and -the Prestident of the United Staties established by law, In 198161, a national holiclay -to commemarate -the anniversary of Dr. King's birth. NOW, THEREFORE, 1, TanyaGraham, Mayor jof the City of Ashland, Oregon, on behalf of -the City Council, do hereby jacknowledge Martin Luther King Jr, Djay and cja]]� upon the people jof Ashland to rehfiect upon our Inclividual attituides, take actian to address our unconsclous bibses anid establish or renjew our cammilments -to equal justice under the law and respect far our fellow, human beings., In Ashland weh are Better Toge-ther. Dated 't h I s 21 st d jay of J a n u a ryi 2,0 2 5 Page 3 of 321 ASHLAND CITY COUNCIL STUDY'SESSIGN MINUTES Mwday,, Decembetil 16,2024 11 111 Illiq 11 11111111 I III III 1 1 111 111111 I�plj IIIIIIIIIII I ��� ! Mayor Graham and Councillors Hyatt, Bloom, Dahl I e, Kaplan, DuQuenneIII IIIianseIn weire present. Plublk Input (1Iminutes - Pubillic IIInputor comIli enton City biiusiaess Inot iincludeld on the agenda) Neisewandw- Spoke about public restroam houirsil hameileiss, conIceirns', arid clariffied that hIjar public telistimany an Deicambeir., 3 was insupport staffis recommended chhangeis -to the Hameileiss Master Plan. 11a, Commil"ssion &, ClommiiUee Warkplanz &, Updates 2,024-2025 (Seeli Ageinda Packet for full 2,024 achibivameints, and 2025 warkpilan updatelis) SERJAC -Socidl Equity & Racial Justiceii AdvisjoiLy cammlittee PreselintationI by Emily SIMan,,CommIlitteie Member, Tara Houst oin, Committee Co-Chalr and Pill 11 1111111111 1111111111 iII;;r:i�IIIIIii 111F �ilrj • InteirfacIng with other Ashland committejes and manicipalitleis reigarding Issues DE I • Planning an Ashland DO Climate, Survey and will eling I eliach / tabfing I I , age In outr I , � HHSAC - Housin & ' Human Services Advisory Committee Preselintatian by Echo Heilds", CommitteleiChair and Tiana Gillfland, SOU Liaison �M�a��stelirP�l�a���n/A,S,sess�mei�ntReip�o�rt-fo�rho�meileiss,s,elirv�i��ce,i,s,�i+��nAs�hion�d� 11 ��lll Fill �I�I III PORI 111 111 1 1 Will I III III I 111 11111 111111 1 Al iM M Preselintatian by Cassie Preis ken isilCom militteeiC ha 'I r Studeint reipiresentation Is valudble - seieking �reliprelise�nta��t�i*�veli,s,f�ro�m AHS and S,OIUI Ongoing projects injclu�dlhng collabiaration with SOU andOiSF for playwright plaques HPAC-Historic Preservation Advilslar committeei Preselintat'lan by III Shostram,iii, Committee, Membeir Committee, rjeceived 1jess, aPplications for reliview due -to regulatory changes - pivoted to elid u ca -t i o �n a �n d au t rea cl h - s e e �k I �n g f u n d i nI g fo �r �b roc �h u reis a �n d sta ff t I me f o r -t h I S Preselintat'lan by Mark Morrisjoin, Committee Vice Chair five Collaborated on Clem Home Eneirgy Scare system progress an RESP loan nitla i mambership and commanity out reach.,Cou ncll to cansult rel: ellelictric master plan TAC - Trani, i ortation Adylsjojj:������ Preselintat'lan by Linda Peiterson-Adams, CommitteeiChair i Rijevieiweid arid provideid felieldback an seiiveiral� projects with cammunity involvement City Council Study Session December 16, 20,24 Pagell of 2 Page 4, of 321 0 0 0 lip, 0 0, di An 0 0 a 0 m sm an lip, a & 0 , 0 0 0 0 ej ej a lip, dh Ash ej a 0 I $jjj III w a Ash a a a 00 a ej 0 0 ........... The Councii1expreiss, ed gratitude far all who served an a cam mIII ttee-ar commission for + F Investing IIII rcammianity. Adjowinment of Study Session The meileting was adjaurneid at 7:20 p.m. Mit Recorder Allssa KolodzinskI Mayor Tonya Grabliam City Council Study Session December 16, 20,24 Page 2 of 2 Page 5 of 321 S ...................... ....................... . . . . . . . . . . A Plarks,& Recreation De, �,arltmenit p Oil Caund] AinnucReport Decarnber 16�0 2024 Innovation & Administration Technology Cm office GI, Fin shdand Fiber Legall "m Jilt 0, City Manager community Public Works Police Fire & Rescue Development W ater �I � P� B u i I d i "Wildfire sle"Werl, Housing R re Storm,vivater Planning Ambullance Streets Cr rnpRaince Electrilcal Page 6 of 321 i WI IfNION Sa-vis ",F�ark poilicic�s vd . . . .. ORA PAICHIM" MCKLAMY C,1HAAR K, IF 11"'6 4411, OR ploticiews, What we do... ml s p a,�,i e e c o imlI u r IIDN Ck .4 ........... I .. . .. . .. . .. . .. . .. ci c111) �r (1111111% c,Ni i �r wd�111( 111�hjjj C U �n E rw a g e NI e a (,:1 �n (,J Ihi�,dl �n g a e C"' 0 [I�`l 1"Al in n,,,/",/�,//,/. �0 C1111) �p e a cl t o �t �1"") (Ed)IF, �p a c e Create M ry AUSTIN ADAM'S ATLY stfffNatft and 1*64-vo-pWlom pm MCI 7of 321 1-'wivdmiuwywy ...................... r ..... r rill k T"I New, Emp��IoyejeR,o�les for 2,0,24 Page 9 of 321 Park Events Parks Sp,fir nsoireid'Eveints * �B ea �r C r In F'e s it III a 1� 0, 4th af Judy Rur,"il * I io gi u e V a I ley B"I k, e S wa p * I iogue World Mtlslc.Featival� Custodial VV �1( Cnit S / vil, e 1( 0 Monster Dash 0 Sauthern Qregon Pride u i �, V V 0 u I � s t r f ...... . ... liM 0 E 1W, trt (Ds . ... . ... .. 'e( . ... .... .. L,11, Cl '�h N Trail"I's ( .. . . . . . . . �111`d'il� 1'. ..... . . . .. . D Open Splace, ( 1I cl r"') ... . .. r ..... .. I .. . . ...... ), . . ..... .. .... . ill, t �\p I, ........... . . CI D g if" d Boulevards, 10 s L u� rug il s L �I Stilmrr)&rSollunds, cancer it, series Irr"i"glation I'D ..... . . . .. . . ........... OIL � < 11111� . .. . .... sic t I rr 9 ......... III (1:3� t i o cddl, a t Arborill"st e iiib II I .... . ... . . E,,) t....... . ... R ............ . I" M, Operati, , ons & Ma'llintenance POO urn r .............. D L"Ill, ti E`.3111! 10 t (:�i lillill, ��� ��4No���� L (D 1, Page 10 of 32 1 Enlinrice IEEE M, S EN 10 S, E lR V I C ES D I V I S [0 N FY 2 jOi ,R oo,—F�triess,, Rec.,, Ed. & E,verits Ser"%tces, C) T A L YTD 24-25 Jdl-23, A, L.Jg Sapt Oct A, V, e. `,(Tl) ToLd V, i s II t s I mro 990 10,68 999 1471 1132 4528 496 5,68 496 587 537 21 4 7 14,86 1636 1495 2058 16,69 6,675 Page 11 of 321 S EN 10 S, E lR V I C ES D I V IS 10, N hr FY2 019 - F Y2 02 4 (VI S T S / m 0) -,to—Fitriess, R&:,-1, Ed. & EveIrIts Ser,%Ace,. 2018-19 20,19-20 202 0— 21 20,21-22 2022-23 20,23-24 9 r ,577 7,03O 19,31 3432 8,392 11821 3470 4530 4 4 63 5180 5734 58,45 13047 12160 0394 8,012 14120 17,066 2026-2031 Draft CIP Acknowledgment • Ric Dials, Deputy Dldrector • Kevin Caldwell, Parks Supeirintef�nclei�nt • Bill Miller, Parks Flu perviso'r • Wes Casale, Parks Supervisor • Jason M�inica, Park's Supeirvisoir • Brian Weaver, Golf' Manager • Brandoin Terry', SefInior Administrative Analyst 2026-203 1 ASHLAND PARKS &, RECAEATION CAPITAL PLAN wa ta r"r AaRrf it ",4 4" 1o4r o"O, w"A ",47110 f ""xog ks4 fi, fuflr�1, lid i lk,'m !ow R ""em N, V,,, I rp A)p Page 12 of 32 1 Plann*ung Proje k �p a c ruuPV Dlruull .......... OF ............ hol "I s Z) a s I ll� E,---)-, C �r e cr(��,) 10 an s e I, 111V (Ii, g I C . .... . I . ............... . i�� e e a st ['1 D �r �r �<,, s �D a �,f Ir e C( . .... . ko I �1111,0 ............ hol ............ hol Ninoc s cl vh� , A" N- .......... . a �r s e hiu u ` '� YuuIP aYI (�,� .. ............. INA, hll .......... . I I ��� � R"I, . . . ..... 0 cl It ........... ui c i I �1:1 I L e �r c) zz �r lllj��II J . ........ .. P10111P . . ..... I ............ N"I Il e a C E,-"-l- .......... OF ........... . .. i I a l-,"I L I t E,---)-, �l I s a I . .......... OF -�4 1, "*llf. .... i e ts . . . . . . . . . . . . . . ") �Io G\.Iior e -1rr ............ L I IL �11<�:: C111) (I .......... . Il i I i IL il �n P a �r 'Z)l Ile rw I'll Of . . ..... .. .... e leNitan'to Il''I a li� ""',i IL e cl 1(61�jho, �V� V E-;., E I") t esru Page 13 of 32 1 ASHLAND CITY COUNCIL � . W.—lo R7M 0=71 I'll L, � � � . I , A 6 16 �1600 RM Business,, Meetiling Council Rresehat: Mayor Graham, Councilors Hyatt, Blbom,, Djahle,, DuQuenne,, Kaplan, and Hansen Council Absent- None Staff Present: Sabrina Cotta Doug McGeary Carmel Zahran Rocky Houston Lea Richards Marlane �Bjerry MITanda Iwamoto Dana Masion Tighe OMeara Mark Shay Scott Flieury Afils, sa Kolbdzinsk! City Manager Actlng,Cilty' Attorney As, sistant City Attorney Parks & Recreation Director GIS Specialist Finance Director Accounting Manager Finance MIanagehr Polii ce Chef Fire Marshall Public Works Director City Recorder la" CALL TO ORDER Mayor Graham callbid the meeting -to order at: 61.,'�Ol P*m. a. Land Acknow,ledgement" Councilor Hyatt read -the land acknowledgement. I I., KEDGE OF ALLEGIANCE I I I I., ROLL CALL IV, MAYORIS/OHAIR OFTHE COUNCIL ANNOUNCEMENT va" AIRPRGVAI Off' MINUTES, a. minutes of the November 18,,, 2024 - Study Session b. Wnut'es of November 19 11 I F 2024, - Bus*ness Meeting c. Minutes of the December,2,2024 - Study Session d. Minutes of the December,3, 2024 - Business Meeting Councillors requested two corrections: to,thiem1ll1n,ute,sofl�2.3,.24,Ime,etinig�toref�llectco,mimeats 1ma11 eHwy acllitizenaitthiesIIdy, session on 12.16.24 to, the mllnutes of 12.3.24, mehetling to add undler the WR'C Special Sentence to the ssentence:'...,andl Hansen spoke of the potential economic development in tourism and increasedl economic mountain bilking recreation! Motion made to app� rove the mil nutes With corrections..' Motion: Hansen Second: Bloom City,Council Business Meeting December 17, 2024 Page I Page 15 of 32 1 Roll Call Vote:, Council , �lor Hyatt, Blo)om,, DuQuenneKaplaq, Ddhle,, and Hansen. YES. Motion passed il CONSENTAGENDA , ai.,, OPRD Loci Government Grant PIrk gram AIre eliments Dls,lcussilgn�: 1 10, 10, lip, 0, 0www V11. SPECIAL PRESENTATIONS, b. Audit Presentation -Audit Committee Report, Mill Wil M11111111 m mi 1� CityClouncil Business Meeting December 17, 2024 Page, 2 c)1f6 Page 16 of 32 1 audillit report-. Accounts revel lvable balances were, due to, suispended uItIfity dAlin quency processling duirling thie pandehmic Iresulting lin thie js eImentioned lin the maniagement i'miplementedl two, sign�iifiicant' niew standairdlis for leases anid subscriptilon-based linfo-technology agreemients T h e C ity c reha ted f ii�ve n ew, Syste im Deveh I o p mie nit, C h a rg ess (S DCss) �F ui in di s f o r4 St reel: st Park% Water, Wastewater,, aind Stor�m Draillin V111. PUBLIC OR 15,imIII nIII tes �I III cI'iI �10,LltoiricolimmeintionCI'IuIsiI'ne(ssDLot�l'��III ihell(iIgellIIndici . ii� Sevei�ra��� bitii'zens spoke in SLIpport of the,, C ma tell and Clean,Air P&�iiiicy plaickage, concell1rn about I I -t f lo ir thell pos,siib�le Miladrionell Ridge Property aCqUisJitillon, crnd cloncernabiciluit the relliquiremilen ui t l'i 1� il t l'i ll t u r n le d o n a n id off o n iiIin e lo in y IX. PUBLIC, HEARING a., IFIII irst Reading - ORD 32,48,Ain III" idIII nalince CrileaIll ing Sect lion ° of the Ashlanild MunIII iciEslablishiIli thell Pairks andi Recreation Departm,enl D o ui g M c Gil elia III Irli d e d a in ove ir v IIi e'w'' for t h, e loIrIIIIIin a IIII ig in e d t o b e ic o, im p I III a in t w i le I City's Charter,, II i ratioins,, clarify r6�ieslfai�nd reliducell City lliablilit ftb� a clear struCtUrie. 1 1 ffort betweelin the C"t, Co tind! andAP]RC Giraham SUmimictrilled thie rellasion, process and J`oint e', I "Y' L I iII ]h bliodin ir, eliq u e st ii Ing t h le C i ty" S Le g,, a I d ep a irtl- im e in t to, d r a ft, tl- h, i s o rid i ni� a in ic le fo �r r ev'ellw by b ot, ibs. DISCE Ssillon, 0 1 1 1 1 + 10 Discussion regardring NIRRIC irole in strategic planning arind bUdgeliting Und I �er 2.28.650 F Long Term Financial Pbnninig., McGeary cl[arif [ed that this ordrinance does not, reducle APRC or Coun�cil lnvolvem�ejnit with plannding and bludgetiring. Cott -a clarified that thell 111,11I lip IIII III! 111 11 III Rick Lanidt- asked thait the first relaiding d 1 t h e f u I I A P �R C ca n reiv ii ew i -t. beh postponehid uin i Mlke Gardin�er - askeld -the Couinclil� -to fully consider [jangujage options for the ordrinaincl A III on chjangingI the word shall' to 'may' uinder 2.28.640 B2C rellated to, term inaition process and APRCopeln vote. An Ordi�nancei 0realting Motion m�csde to appirlove, First Reading of 0rdincance #32148i., Section 2.28iA00 of the As,hlland Municipal Code EstabIlisihing the Plarks a�nd Recreation Departm�e�nt ,'with the following change: 2.28i.,1640change "s,halli scheduIeli Selcond Reladingfor Janiluary! 2,11,,, 202151". Mot1jon: Hansen Second Hyatt Roll CuIll Votei on a�mendm�ent:. Councilor H,yatt1131loom, DuQuenne,,, Hanselin, Dahle,,, a�nd KaplanMotion paszed. City,Ciouncil Business Meeting December 17, 2024 Page'3 o1f6 Page 17of 321 b., First Reading - ORD 32,52- AI IendIiIII gi'1,4,.,'16.,O�l11ow for Conserviatillian Measures, C a r m e ��I Z a �h ��ra In S po, le t �h a t t ��h is a ��m e In d im ell In t- c I a �r, I f i e s,, t h e ��E, ��I l t ��r III ic ��F U In d ��m a y blie uII s e d flo Ir, S e v ell Ira I clonserviatibn IImeasures, as OUUIIIIineid. F D II S" C U s s iii oIglu: In o In e Opielin PLibl[Ic Hearing PaIU1 Molina - exmesa concern far how Nils mUy be used and asked for clarityin ffiie ordlInaInce languagel., CIosIII lkll ICIearinig I� III Motion made to appirove, the F"irst Reading of Ordinance 32152, AIrneindi[ngi 114.16.015 to Allow for Conservatian Measuries. Hansen recused hrmself fro,m� ffieh voteh due -to conflict ofinterest. Motion.* Kaplan Second: Dahle Roll Call'Vote on amend rnent:� Councilor H"yaltt, Bloorl DuQuenrl Dahle., and Kaplan YES'.i Hansen:� Abstain,. Motion passeid,& �Relcess takehn frorn,8:10 to, 8-15 X., ORDINANCES, RESOLUTIONS AND, CONIT'RACTS a. Secand Reading GIRD 3253,AmlendiiICI g AMC 10.120, IEA to laidid CAP Elast PoIiice Chief O'Meara anid Zahran discusseld the l& I n i ° IbetwIleen the first and second relaidings. 0 10.120.0,20, Section A - Clarifies, tI�" at convictillons received Iby any campetient court of j III ri s d j! ct i lo, In (n olt u °S t A S h I l Ili uII In J c i pla I C o� u rt) i In E IL EA a rela s E a st a In d / o r lW e, s t a IIre app[iled diistinictIII ly and separate1y, when lconsidering expu1silICI ariders for eilther,Area. 0 10.120.0,20, Section B, - pursuant to AMC 10.125.0110 0 10.120.040 Section B, - c1arifiles when a person subject tio an expu]Isian arider Irnay Ileg,011y enter''the, alrea from which they have belen exlip&Hed. -DISCUSSIan- Zahr'ianInd,O`Mieliara ainswered Cil nic III 11or, qUelisUans, and affirrimeld plbns, to bring back tio Couniciilroposielid &hunigiels beyond just 101didiICI g CAP East- as dirInc:III L COUncIII iors spokle of' their, relasoins for, eluer SUppoirt-III ng or Inot suIppliortIII ing the ordiblanciel., Public Hearing open WerthIII' erl - expresseld concern, about the proposed ordinance Neliswandfir' - expressed oppositian to, the ordinance Navickas - expressed opposition to the ordinance asdiscriminatary Public Hearing Ciosed Decision: Motion to applrove seicoInd reading of Orldi�nance, 32153 ame,nding AMC 10.120 ILA to add CAP Eastinchid ing the, chaIngies as; presented With� changes, as discussed. Mo t 10 n 4. B I loo rn Second: Dahle Roll Call Vote,: Councilor IHyat"t,, Bloarn,, DuIQueInIne,, Hansen, and Dahle,,, YES. IKaplla�n No. Motion passed. Council relquehsteaddillane part of ffiedIScussionat die ELF A s, tudy ses, sion an Feb 3. City,Ciouncil Business Meeting December 17, 2024 Page, 4 of,6' Page 18 of 32 1 �b., Apparatus Contract Purchase FIre MaIrshall ICIark Shay provided a presentation regurdiIII g th�e pIro� sed purchuse ofan aerial ladidier, truck for, thI iir IDepartm&nt (see attacheid). • Shay dit Ilrie-appropriating unused but al]bcated funds, res,&rved anoth&r vehicle, (th�e deplurtment receivied a grant for th�'[S vehiliclb) and the sale of th�e engine to, be repliaced Iby thi's purichase as, future, buldigetary consideratiiori�°S and clarified thut th�e curlrent IIrequiest is to, lock" in thrchlas,le it is (not for funding at tNrs timle). • Cottai cliurifiled that this, is unilque, from other purichusiJri� one bA dget cycle, Ibut r'epresiens pliaIII ninig niewill ied fiveyears Jrig aldvance for a vehicle thiat Will in e iteiceiveld f'or' two, budgiet cyclies. • Th is la d d e r true was to ken i nto, c o ns ide ra tilon whi Ile state, mia IIn d atied C 1l i llr IFrIle nd ly Areitiolled out th� inueme alliowdbIII buildJnig 1 1eights., 0 Being under contract fo,Ir this, truck" willI co�ntribute to a bet.le r ISO riatinig., Decision Motion made to approve, t1he purchase agreement wikh Hughes Fire Equipm�ent to purchase a Pierce Enforcer 107 Ascendant Aerial BN111,82 apiparatlus., Motion: Hyatt Second Bloom Roll Caill Votei:, CounciHor Hyatit, BlloamDuQuenneHansen, Kaplan and Da�hie,, YES. Motion passed XL UNFINISHED BUSINESS, Manag ai. Commundlity, Center RehabIlitat'lon - Next Steps �ement Advis,or Committeiei (MAC) Recommendations 'enda packet. 'in the ag i �,cqssion s 11 openn A, ipat�ed complet[on of Option 1 would b,ein Mar h o �r A p 01 f o 9 to t ,n I Oor, new, ption 2 would take ain aiddlitional month or two., Option 3 f' b,ui 11 d i n g wo u 11 d ike[y be completed sometilime 11in 2026. There lip still some iincreasad cost expected for Option I to meet building codes. Councill asked about :structural Integrity aInd Fleury spoke that the pro'ct engirneers aIre confident that the buildiling will be meet budding code with recommended mod ficat iloins; but it w,1111 still Idiot Imeet the seits mIc ce irequrrements�. City Council Business Meeting December 17, 2024 Page 5 o1f6 Page 19 of 32 1 Staff recommendation w,aIs to bulld ai new, buill6ng I to allow for more usage, meet selssmic code requirements, limpirove ADA aiccessibillity and be more energy efficient. Parking , � options during construction wass discussed., Council iisc IIssIreasonableness of'expend ng these funds on a single building air + the ClIty Is undeirgoing a co�mPllete facility assessssment Including significaint defeirred maillintenance. Councillors s Ireasons for how they Will vote. Decision - Motion m�csde to continue,with opflion one, r6habilitat4ion under tM origginal desi'gin intent withi minor modifications,, Motlon: Dahlb Second Kaplan Roll Call Vote:, Councillor Hyatt, Bloo�mDuQuenne,, Kciplan and Daftle,Hans,en,, NO ,flon of b 00 22As, llan�dl Street'master,Plan ., Clouncill Adop il h 6 Moved to next meeting c. 2200 Ashland Stire�et FacillIty Plan Ad HIoc Committee prij liqu C otta s �p o, k e th' a t po s s I b 1 eh -f u �n d i n g fo r t he po s It I o �n req u e sted jeja N * uitlllzation of oploild funds which would inform,what the pos , ition would do and Is outl1kned in the agenjda packet. More ainalysis is neheded to considerif this'would be a part- or full-time �p O'si t i o, n a n d w h je n� i t wtoau I d be b ro �ui g h -t o n I i n e. KII. NEW BUSINESS X111. C[TY'MANAGER REPORT XIV. OTHER BUSINIESIS FROM COUNCIL 'MEMBERSIREPORTS FROM COUNCIL LIAISION Hyatt a., Recognition of CounIc! Chair'paula Motion made,for Colunc*11to take soime tim,e to recoginize, Colleague and Councilor Plaula- H,yatt'6i Dlsjcussion.,'� Councllo,rs, Cllize�ns,, and,C+ty Stja-ff took turnsin expressing, grat"tude admiration, appreciate'work and heart Council Hyatt has given to this community. Hyatt expriessed griat"Itude foir the work, of the Council, Committees, Commissions and Staff. XV6, ADJOUIRNMEN'T' -39 �paimai Bloom/Hyctt adjourim All in favlor.,'T'he meet"ing,was odjourned Mayor ICI III Graham CityClouncil Business Meeting December 17, 2024 Page, 6 olf,6' Page 20 of 321 c i tI l t , II' I ; � � ' b 1:� � e i �, �aU lr �, � ��� �� lP 1I:'�:: II �[ ��...�� l� � ��.���� II � � �� II �w�,,;w� � i�� � II �� ,��� �� ��t II ��n��� II �� ���� `ii� l<� ����� ����� � 0IL �'; ' il: II ,�� °�� IP, `°1� ,( li��.�� (, 1111111111111111111111111111111111111111111111111111111111 Em ��r'�' � � M � ��M� I� u � ° �� "�"Il )<�° II M�w M u !� o In 1 Ol � � � a ry ' "� II 7�"� ��, "� � M 1� ill il� � " Il ° w � � � , � � �� � M , �M Mi�� V Nuum� N � � W Same otheir government ent"I"tiles,, that usle III o. ...d� III11", ��''mi°��III V �V.�� U� µi ��.��+ �I, I'M� ,..,���A II��F� p;. O. S �6 0 viviviy " Z is ts Key Bjenefl 11 10, 10, �,, 4 E n, p uw,I,,Ii, e d . .... . . ....... e s 111) 9 -111 r" a e vv'� t 1-1 I 11-01,ess �n �-I� � e 11110, ty f aol'if S, I` E, d c 1 F) g r, e s p (� � 11� - . ....... .... .,y . ... .. 2 T' r ��-A �n s p ��-1 d e s r A I r-,n. e 0 III 111-w 01 �-J �Jp( j I . ....... ... �3 esk1 [11111 "1 N-1 I t"", ov, f� t 1-,i� ei r % 111-w �1 Z �n o j 19 EDS I �n i �n g ��-A 1) �l 1( .. .. .. . . ... A ra c iv e r" i i Tyu s d e �n E% bA I-Yl m Fl� ci III �f In i r�l r ° I� ii "° I� i Ir "y . . . .. . . . . ..III u, t s �r E [11.) e s ['11, [1"11 (7" 1 11S L j e s afl"I'ild p g i z e 1`1E1�0 E,"l- 3, �D, 'we--, Parks, & Recreation Wasps,,, Yeflow Jackets Irrim9ation Ilssue Other > Parks Facility Issue > Tra,1111 Condi"tlion T'raublie > Trash, in Park ionConciern 'd > Tree or, Vegetat"I ..... . ....... . .. .................. .. ia jnce .... . ...... ............................................. .... ... . .. . . ...................... Bilighted P, operty > 111ega! RVID,welilling > Intersection Vision Cilearance > M u,d,/ ID,l rt T'ra c k Out > IP,lrolhi��bl��ted��,Feed�'�i'��n,g of Wilildlife > Sign Ilssue > Tree Concern Ci ,�, mr"t Offi. ce ana� Ie J�AkpPreciiatioi for aff > Oither > Slo,rm Damagge Reparti, — ------------------- II F'ire &. Resculle F i re. HaZa rd > Weed ,eIImIellni"t,Conic:uel�rn ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... . ... Public"Worksm GiDerati , s; > Blocked Stom, Drain > Deceased Anlima! > 1141cit Discharge Lithmial Fo,untaln Probilem >, Sidewalk Problem > StreetSign Priobilem > StreetSurface Concern > Water Leak Water, Pressure Issuie, > Water'Quatity Prdbiem ;i* WIlbste"Water Concern It Police Diep > Ah;bC rid an edNtelh lic Ile > Gzrafffti > Parking Vialation > I RecurrentTraffic Can"i "'11-1111 . . ..................... .................................................... .......... Page 22 of 321 27'citizens Lgned upfor accounts 118, citizen� requests, since ��May 20,24 as of 40 repart, categoriels currently co,nfigured 3 71 staff marnbers participating �1 II 11111110 E: E�l JE! 11111110 E: oa&idl 11111110 11111110 SeeClickFix Have received cibaut'10 requests par week, we expect mare with advertising. Some, requests are, resolved quickly, otheirs, take films to research and remedy. F - - "s 20214 SeeClickFix Repofts, jf ArCkWW*,1,,dVd (5) (4) Nev,& (VaMew (1) Se 'eavan lie Of coswri (9) 90 Arv4lvived (98) II C) (71� I JIB! le GI ryA Iop 0 I% Of My �iw 'Wl* 4 lu 01.25 01115 .................... . .............. ... . .. I - - - ------------- -- ------------------------- ----- - - - ------- ------ ---- - ------ Page 23 of 321 0 wi` s a �r e C ................ el 0- f. I'll , , r,", � cl t "f c I "t i J2,11 ��"l C11 \iAtt:") k LA I S II S� y S11", S� y s t Page 25 of 321 Tbre C".''ity ��h a s s u c,c,e s s -f u I y, i n t e gi iir a t e d S e e C i c �k ��F i x i it t o i t s o p e ra ti� 0 iir) S, Cl lit d s t a f crre, trained -to irncrnagie incarn'ing iinµequests. knitic-fl resident feedback, has bean irnosfly, posit've, highdighthng thre plat-forr'n"s ea s e o f u se Challenges, �M cii in a gi i iin g e x p, e c t ci',o n s Bud�,ge,t/t�����r,i,")e,c�on�st�i,(,ii�i�l�'tr v C,,;it�zan expectcjt�bns N o it iirn a I h i c,c �n , s c o n,") e, w i t h cii c hro in ge i in p iir o c e s s Future Plans C 1% ." o in tii� t-j e, t o iir ef kn� c a t eg o ir ii e s a in d q u e s t iiii 0 11 S n t e gi ��r a t e vv it h A s s e t Nla n age ri,") e, n t P, r og r a rn Page 26 of 321 Staff FIII nraInn cIIIail Repart, f, rh "r s Of t e A r",i, c,flill � . ... ... .. r1l",ii c c# e r-i s i v e cfe cl'k Auditors PresentaIII an by, Moss, Adams Amanda McCleary Moore Audit Committee Repart, Kristin Rloy .. ... .... . .. b', A r-1 (C-l"I "J, '.'l S I "I os*� Q u , " "' 'c FOR''THE Ft'SCALYEAR Page 27of 321 al Comprehensive Repart (ACFR) Annual, Financi *4t Let! le r *4t Mai-iaganr,iant E)''I'SCUSS1011 & Arialysis (MD&A) B ciic Fil#iI a In c II a St at le r'n le r'-i s [%l t pt"""".", t C �s IIII d lI J t r-r,i e t *# -i a riI c ia I S, t a t le r'n le r-l't s -�# B ci� wic N o te s t �o t �h le Fi r # v bUpp�bn-,�ei-ital Reparting # ji v A, ar . .... Aito,r Lel tersjopir-iiiaris 01 I C jr, Ala 4 w4 �Yti Ai ✓i CTIYOFASPMAND, ())RE("i oWw I" if* 114"I'sk Wtrld'W ,.MA4mvwm& Ow'' Yom swop* *d,.J9twio W, �Ql; JL Rajowit'vig, III Tt')* 'Allv of hm/vwl, Cm�owa 1�)Cwy� It 2 1"d Carx'*N vlMRXNp lAwlef W �IMONW, chdmw, ;WROW-1 by 1010 iffto's lil"'i Z1V21"5 rho Op"'o, C"aral ujxlww�''V( Ow Uw"fx mmo Ox �pwwl "WYNwIt PrAvviip�piws 0* 4x"NO 114 041 9paip''Pelle"A' N100,Ox"o w,,mfmIvywT's pe 'WoW Wo, dred,xv of f CAwr ft's"mum Imwmw m'sparfilad hff Volt, Cmimml Two mrumms st'Awmanit"m pronowe mftCAq Nil WAO"'tiv hjrlfthlcr),, pw cAy res cmilaNniod Wa be 1Avr)a&?lr?xwuW uxrk, PL tOnd FlIallovicmill T"* %woloe WWv WP o, fmiam',:w PWaaworto j,"q'i"A's 34 kw [Moc Flievwam, o*0110% *X3 &$1p1W*ft1,vy "No, v*tcxw,*(f t"OON JAV P To A30"A'A'Oft I'm "Art, Dou"'kSly""ro *$a Ao'�;w)"q klihi I o"AlIPW mn TO Wituall"a 'T+* rp omoww'' P, mcm) fou"etwN Wm"mawryIp0" Wo d, FW, ow %W10000""ww'd 0ql!"n4pn nAcwlhon filigol," )wu "o, xvivomm, op, nIA# CgIffory F,,107110 oft"NA) Pon, V* WP Ww a ruMOWttAgad �`VKMAATy h** CWm +11 POR10,0141, ftili""'Or tow mummmovoct (kiroOffiffi""C"O 3MAW,%° OM 'Wo NOThArff U'N"W"I'Vol t"Iffy ItVts" l APO nwIIIW;WW , W^P PWIr IIIWw Vy'aim, xtuvltq)vs Afich l MiMpr a pn top % (mwO glkw;wt, for WWPW !�*, '11t,"mW4 wrl) cl TV GloWrOft, 11CIU0,14P RM60) offma (ppwws horumt w W r*'A *6 CANN tp#( �)vtwylrob ke4vorlA )Jjo,*,,1 OPjW'1VP,§ Jft 71MA, TIT WO, C hellf KWCALANO, WfAV a i"coicefe Noloow,),� Ior~ w;Frd9wug IWPuyWry;wiiril owvgwvwmek 'Mu oqwpw,W up, Tpl)a�tfcmirlox,$ eo "goumrox wficl ;qfvrw, vw, fo g0roll"Vo wfooll o"'WIMIJEKS115" WMACO's, W ;X�/fw*P4, )ft6#)A x �ooqmwt' W4 iyargs, mlil I A@ jr�mlkfidwj to nimmitrg Ow rgmm"WMIrcm arcaptr regarwrronfl's d A px1youW ftwichipriv, rAMPM1 ",%xYows, w"To" Mor IWWuhwlluw W pODq)WPp,allowd smiumg pilirgman nowermlin mmuKg)vqtiim+lam Pmlwxs n9vanuRs, 424 fiFTY0111MI W,7W lr"A"NIVIORWY lkfth, WO 6,04V Wime rldmowlg"W�quwm mrM)CM Rlmilds ma rnwzy-fidoaku adarpnow kram, wo raphlad xb, lilms)ar"A"o uAlmys m M.Mol fmfllwfcw StOarmimp"s If CKOM, BW*AA OW',('N%AWW*VLM1K1 INAWOO, 0', Reswpwkw� 10"wwow It"Imovotil, mo:o *,01,02 Wlmrq Via, Orwwt�nx rpzx rilpa mnslwIwmulwWwwwwwv 6x&,jjs'A91 Vw,a1r&ma, missyd lkm ** Tho jw,ljvj@.t),ryu Frundh 91IMImplMNs ReffAmpu0s we rvofI,irdmt whmn ckimwl &M a V,aWYOWWWW mg, 6' a"111m),od, �'/%,WAindwma d1w1m,"pa D# , AFKAW, lWPI"OJO& pmee"T"; I,Ampm MIN "Mi Iff"00AW" lfl V* Walf S"M WhA'A Ompy JR, I*06#0 K."xW11% JW'd WOVAN AMorm ';V*, "'K VxyA t�jy Irurpwld A"x,%s-jof#'2 V* '"'Odifed okth",moo vos)-* to, 6"'tol'ov"liq NO filkWwfWft)1ep 1,141wlo d At%XyMWKt 4, rM, 9"Ifft* A ('4wV0"*%o ANtwwV We',ic, qO Pflreq Aft 014AP1, Pl*mffmon W. v*q'1x'*mf'1nW 41, voP A My b* COM Page 28 of 321 III ir liol I Emir Engagement " Team Nature of'Services Provided Comniuloat"ons to'Thoise Charged w th Gov ee,rn ance Team, tine'r� 5411 "P, C'' 1-0 '[I,, "i Rent 1"-Ah ol ""fl, g"fe'ro Sen loil" NM 0, .. . .... .... . ..... Page 29 of 321 0 1 Emir C ice udt i Au""elas , rifila'A ,. I ........ . . . .. .... . ......... ................ . ......... j lnternal� Controls IT Environment Cash & Investments ......... Rleves & Rece"vables sets 4f CapI al As Long'Tbrmi Debt *n Accrued Liabilifies, — FERS, Other, Post,", Ei ployrnen.... ....... Benefits (OPEB) Grant's, 'Vll Financial Closell & Reporting i im, rn S ndards Oregon M,,,,"n"' ta I r 01i 1111� ma to r11,10 4 11 j e I" i I Chan,,,xed 11 D W'* 1�llth ('3-oveil'lmance Planned scope and timing . ......... Significant accounting pollcies Manageme,nt judgments, & aCCOUnting estimatles, Audit adjUstments made, and assed p incurrent, year Managenlenl's consultation with otheraccountants, No d1i'sagreements with mianagemlent No dlifficulties in performiing theaudit Page 31 of 321 Standards tirii., tes i'vnid Related[ Diseksur,clis, 'I t i r1i "I SAS, 143,Atu� 71 P 0111, SAS, 1,45 d ,tts, ill"'urld, N tlfw GAS,B No, :wo Ch -t tiges "tud EiI C(")Jr,�t 0 0 2lej, 1"i Sc4"'t 0 GASB No. i,oi, ef"t flisicl(�,,71'1,year GASB No, 102,, ("ert4-Ain, Risk Disclo,stvn,�,,�s - ----- e 111"I'li?, ct i vi-le "11 it, t III',') NVi 45 11"isca * w ' I 'I Re �(,,mI INIIfodell GAS1B "NO"o, p g I 1 0, HOW" IS IIII Illlllllli �rm rna, WJsi, �nz,,o a pir I I ! ,II "AIV UII II IlffmP 5 T'll 1, rtx,/,,a)4, hrrulh,,",,v� t/r-(J, jrI, e c nol 1"m t"'IS/ ill,.I 14 1, 1, 010H low"J".V" 1 0 lop ISO/! 3 1 if)t)lfoltl 1� ii 'air rvfthjq"),V p"ll":'At, m yreiap�,�,1,Jfvod 111W'1116 c"I" a Ally", v,1W sw) Lji-c Page 32 of 321 Diss&�ve,d Parks FUirid,lr Rc,-vrks Equipiryient FLArid, Heaftfi, Reserve FLArid SI 'lar, Drain, land N iew S, ID C f U n id s ��f o, Ir Wr,-,-,i ��t e r, Wo is ewatS'toirri, Pairks In ew GASB 87 & 96,F leasies and SOTA's ill ) bhe fir)ar)cial stliatierneir"As I DeH'nquenicy 1--wilocessirig riestairted � ........... i� , iryi p �� i cr,-,-,i t io, �n, s a r-1 d piragriess Page 33 of 321 Background �g cap bilit" f iir efllg, ht" n a Background Limited to 24 Replacement" of current apparatus Securing �p rclhas,iing pr Fiscal Impacts Page 35 of 321 Proposed� C ncil s ne ect-'M o u Bu *1 s,s,M ing IgMEM G �ra nti n g a �F ra n dh i s e Ag ree rn e n t to S p ri nt Communications, Companyfor Use of City Rights - of -Way Dioug McGelary, City Attorney, Acting ,SUMMARY The City Council has be,enasked to review andapprovela franchis,le agreement with SprJnt Communications, Company L.R. Thiis agreement authorizes, the utflity, to, operate withiin the City's public rights -of -way for the construction, operation,, and mainteinance ofa telecommunications, system. It also includes a priovis,ion� for transitioning to,a licensel framework if adopted during the term,, ensuring alignment with poteintial future City policies. Thisagreerneint balancels fa " a'astructurel. POLICTES1 PLANS & GOALSSUPPORTED • AMC Chapter 16: Outlines re,gulatory control and fee structures for use of public rights -of -way. • City Strategic Goals: Supports elfficient management, of plublicassetsand enhances partnersbips,with telecommunications providers. . .1 Sprint Comm un ications Company, L.P. has, requested a franchiise agre,ement to replace its expining authiorJzation., The proposed agreement, allows, Sprint-tio continuel using City rights-of-w ay for its, telecommunications, infrastructurel under, uvidated terms,,, including: A, five-year ter�m with provisions-f6r, compliance and poteintialtransition toa licens,ing framework. Payment of franchiise feels calculatedasa percentage of gross, revenue. The agre,ementens,lures that thel City retains, regulatory contr6l ovier, public as,sets while proviZing flexibility 'to address evolving pogiels., FISCAL IMPACTS The franchis,le agreement wi[l generateannual revenilu��,e,t�hiro,ug�h,franceI fees, based on� a percentage of Sprint" s gross revenuefrom services within thel City. Anticipated revenuesare approximatelly [$1X], contribiluting 'to thie Giveneral Fund. The agreement imposes, minim4l administrativel costs onthel SUGGESTED ACT1110 OTIONS: ANDIOR OPTIONS Fa i I lu re to act wi I I I ea ve S p ri nt with o u t fo rma 1 a uthzatio n to o pe rate i n C ity ri g hts,-of-w ay , pote niti a I I y I i m iti ng thel City's regulatory, oversight andfinancial benefits. Recommended motion: `11� movel to approve thel SprJnt Fran&hise Agreement as presented and authorizethel city manager, to executel the agreement.7 REFERENCES & ATTACHMENTS 1. Ashland Franchise Sprint 2025-01-2-1 2. Exhibit A-1 999-70 felecom—munications Fees Pure 1 of I Page,37of 321 OWN I THIS FRANCHISE AGREEMENT (","Agreement""" , ),, is, m, ade and entered into by and between the City of Ashland',, an Oregon municipal corporation ('61Vity"), and Spn'nt Cominus ications Company L.P., a Delaware limited partnership ("'Grantee""),. 1. Pursuant to Federal law,, State statutes, and City Charter, and local ordinances, the City is authorized -to grant non-exclusive franchises to oc�c�upy public rights -of -way,' as defined by Ashland Municipal Code ("'AMC") 16.04.040, in order to construct,, operate, and maintain a I., telecommunication ystern within the municipal boundaries of -the City of Ashland ("'Franchise Area")''; 2. Grantee has requested a franchise to place and operate a telecoininunications system, as defined in AMC 16.0,4.040,1 with In the City's public fig hts-ofw,ay , and 3. The City has found that Grantee meets all. lawful requirements to obtain a franchise, and therefore approves -the application. NOW THEREFORE in consideration of the mutual promises contained herein, the pal -ties agree as fellows Section 1: Grant of Franchise. (a The City hereby grants to Grantee a nonexclusive franchise to use the public fights -of -way with the City to construct,, operate and maintain a telecommunication systern as a Telecominunicat ins, Utility Grantee as the terms aredefined in AMC 16.04.040 and ORS 759.0051(9),(a). (b) Franchise Nonexclusive. The franc�hise herebygranted is not exclusive, and shall. not be construed as any 111i'litation. on the right of -the City to grant right,Ls,, privileges and authority to other, persons,, corrations or to itself to inake lawful use of the City"s, public ri'ghts,-of-way. ('c') C Rights Retained. nothing in this, agreement shall. be construed in any way to prevent the City frorn const'ructing and maintaining any I c inprovernt pub i i en-t in any public way. In its const'ruction and i intenan f b 1 iniprovement the City shall endeavor not to obstruct or prevent the free use na c e o pu I'c sl'� by Grantee of its, communication facilltleS. 1.11 (d) Transition to License: If 'during -the term of this Franchise Agreement,, the City adopts a ficensing framework under AMC Title 16, or, other applicable ordinance thatgoverns the use of public rights - of -way for telecommunications �poses 'the City and Grantee agree to transition -this Franchise Agreement to a license. The transition will: 1. Maintain all material rights and obligations under, this Franchise Agreement to the extent permissible under the new ficensing framework; Page 38 of 321 2 1 Be formalized -through an amendinent or replacement agreement, executed within 90 days of written notice from the City regarding the new frainework. 3. Not result in -the autornatiC revocation or, -termination of this Frant h ise Agreement unless and until the replacement license agreement is, executed. Section 1: Term., The term. of this franchise shall. be five (5) years from. -the effective date set in Section 8, unless 'terminated sooner as Provided in -this agreein. See Section 12. (a) The City reserves the right to revise its, franchise ordinance(s) at any tirne to address evolving communications technologies.,, trends, in -telecommunications and utility industries,,, and improved methods of managing public n'ghts,-of-way. The City may ainend this Agreement upon adoption of revisions, to -the City's franchise ordinanc�es pursuant -to established public notice and comment or, other due process, if any, as required under the City"s, c�harter, ordinanc�es,,, and under, State law. (b) In the event of a transition to a license as described in Sec�t Ion 1(d`),1 the term of the license shall commence on the effective date of the executed license agreement and continue as prescribed by the City's ficensing frainework. The remaining term. of th is, Franchise Agreement shall beconsidered fulfifled upon execution of the license agreement. Section 3. Francnise Area., a The Grantee isauthorized by this franchise to use public n'ghts-of-way -throughout the City, as the e City limits may exist now or, in the future,, for the provision of teleconimunicat.i' ons, services, (Se AMC 16.04.020) (b) Locating Facilities. To locate its facitities, Grantee is subject to regulatory control and Permit requirements, provid. edgenerafly under AMC Chapters, 16.12 and 16.16. (c) h ge of Locations and Maintenance,. The City shall have the right to require Grantee -to change the location of Grantee facilities according -to terms under AMC Chapter 16.16 p�rovid. ed the City's request is not unreasonable ordiscn'ininatory in nature. la Should Grantee,, due to its, negligence, fall to relocate any such facilities by the date established by the above -referenced final improvernent plans and schedule, the City may effect such relocation at its own risk. The work shall be done by a qualified contractor. The reasonable and ven'fiable expense -thereof shall. be paid by Grantee. Grantee shall pay the Citylls, charges for, such work within 30 days after receipt of City"s statement of charges, subj"ect toGrantee"s rights, to pursue legal and equitable remedies. ii. Should a facility of Grantee"s, be disc�overed or uncovered during construction -that Grantee did not locate,' or where Grantee"s location work did not accurately determine the facility's location,Grantee shall take i1nmediate action to relocate -that facility -to prevent construction aelaydaniages, from accruing, or Grantee shall. authorize the City or other ent ity Page 2 of 5 Page 39 of 321 ible fo Qjec�t to immediately relocate the fac'l'ty in the manner respons, r the construction pr 1 1 described in the paragraph above. iii. Grantee shall at all tin ies maintain all of its communicat Ion facilities, "in a good state of repair'. An damage to the public way caused by Grantee shall be promptly repaired by Grantee at no cost to the City. Grantee shall have a local replresentative available at all tilnes, to locate Grantee's facilities, for persons who need to excavate in the public, way. Section ill. Performance. (a) During the term of this Agreement, the Grantee agrees, to comply with all lawful terms, and conditions, of AMC Title 16 1 1 ated herein as thou -)i . the provis'lons, of whch are incorpor gh fully set fc th. 1.11 ('b' the extent any lawful City rule olrdi ance or, regulation in To n cluding any amendment -to the provisions, of AMC Title 16, is, adopted on a j�iuiiction-amide basis and is generally imposed on similarly situated persons or entities, the rule,, ordinance or regulation shallapply without need for, amendment of this Agreement. a " a Section 5. Franchise Fee. (a) As consideration for the use of the City's public ri'ghts,-of-way, Grantee shall renlit to the City the inaxilnurn applicable franchise fee established in AMC 16.24.070 and set by Council Resolution 99- 70 as attached as Exhibit A. or any subsequent updates thereof Grantee agrees, to pay all amounts by the dates required in AMC 16.24.070 and will be subj"ect to interest and penalties established thereunder,. (b), Grantee ackiiowledges, and agrees, that theappificable franchise fee due hereunder ply vary based on its telecommunications facilities and/or the telecoiMununications, services provided in the City and the applicable definitions within AMC 16.24.070. With eac�h f anch'se fee payment Grantee shall submit detailed documentation showing its, calculation of the franch ise fee paid. (c) The City shall have the right to conduct orcause to be conducted, a special examination of Grantee's payinent of franchise fees, as related "to its operating in the City of Ashland and in accordance with Chapter, AMC 16.24. The Grantee agrees to provide � current and accurate books, maps, and other records that are deemed directly relevant to calculation of franchise fee payments by the City"s, officers, and/or agents. Grantee shall provide reasonable access, during normal business hours, upon no less than fourteen (14) days prior written notice by the City. Any differenc�e of payment and required interes-t,due either the City or Grantee following a special examination shall be playable within thirty (30) days after, written notice -to the affected party. 40 Sectioll 61.,- Termi , nall"011. (a) For Cause. This Franchise may be terminated at any -time upon 4,5 days written notice for failure to pay the fee pursuant -to Section 5 of this ordinance or con-.iply with other provisions of this agreement orthe Ashland Municipal Code unless such failure is remedied with In the 45-day period. Othen,visell, this, agreement shall remain in enect. Page 40 of 321 ('b' sle 1 Written Notice. The Franchi' inay be terminated by,Grantee, at its election and without cause,, by written notice to the City at least sixty 60),days prior to t� ive date of such termination,. If Grantee has commenced a utility relocation under, Sec�t Ion 3(b) or, (c), of this Agreement prior to delivefin j- such not c�e of rm.. natteion Grantee sh.allconiplete that utility relocation regardless, of the ,g I I I effective date of the termination. 1 Section 7: Insurance., Grantee shall,, as, a condition of the grant, secure and maintain the fo'llowing, liability insurance policies insuring both the grantee and the City, and its, elec�ted and appointed officers, officials, agents and employees as coinsured: A. Cornprehens i've general liability insurance with limits not less than $2,000,000 for bodily fiIjury or death -to each person; $1,000,000 for property dainage resulting from any one accident- and,,, $2,000,000 for all other -types of liability. R. Automobile liability for owned,, non -owned and h it vehicles with a limit of $2,000,000 for, each person and $2,000,000 for each accident. C. Workers," compensation within statutory limits and employer's liability insurance with. 000. li n ts, of not less, tha,'00, Da The liability insurance policies, required by this t Ion shall be maintained by theGrantee throughout the term of the telecoimnunicat Ions, license or franchise, and such other, period of tirne during which the Grantee is operating without a franchise or is, engaged in the removal of its telecominunicat ions, facilities. E J� xcept as modified above, the terms of AMC Chapter 16.24.1 00 shall rernain in full iorce and effect,. 0 Section 8. Indemn-.4L., Grantee shall indemnify and save harmless the City of and from. any and all damages, of any kind or, character growing out of or arising by reason of the installation and maintenance of -the ,Grant ee"s,,conununications facilities in the City,, except when resulting from City's negligence, recklessness or, willful misconduct. Grantee or City shall promptly advise the other, in writin f 1 ,g o any known claim. or demand against Grantee or, the City related to or arising out of Grantee's activities, in the Public n'ght-of-way. lie if Section 9. Notices. Unless speclically provided otherwise in AMC Title 16, all notices shall be inalled, postage prepaid, to the following addresses, or to such other addresses as Grantee or the City in designate in writing-. If -to Grantee: Sprint Communications Company L.P., c/o, Cogent Coinniunications, LLC Attn:, Director Infra-stnicture 2450 N Street NW- , 4,1,hFloor 'Washington, D.C. 2,0037 Page 41 of 321 Witha mandatory c�opy to., Sprint Communications Company L.P., c/oCogent Coinniunications, LLC Attn:, Legal Department 2450 N Street NW- � 4,1,h Floor If -to City: City of Ashland 11-1formation Attn- ' City Attorney 20 E Main Street Ashland',, Oregon 975120 SECTION 10. Public Records. Proprietary Information provided by the Grantee to the City under, th is, Agreement is, ent itled 'to protection as trade secrets and shall be governed by confidentiality procedures pursuant to ORS 192.3,451, ORS 192.355 and under, any other, app�licable State or, Federal laws. 11 a SECTION 11 Legal Compi I i , ance. Nothing in this Agreement is intended to be inconsistent with the City's applicable Ashland Municipal Code, State or Federal Law and further neither, the City nor, Grantee waives any rights granted under the AMC, State or Federal Law by agreeing to tlis, J� Agreement. 1i anause, senten, or section of this Agreement, or any 'on thereof, shall be held I ploill to be invalid by a c�ourt of competent jun's ictio , such decision shall not affect the valiany of the remainder, as a whole or any part thereof, other than the part declared invalid,. Section 12, Effective Diate. This Agreement shall -take effect on0etober 1, 2023. This Agreement inay be executed in one or, more counterparts, each of which shall be deerned an original,, and such counterparts shall constitute one and the same instrument,. By: David Schaeffer Title: President & CEO rA 11LE111III a In, BY.- Sabrina Coate Title.- City Manager Page 42 of 321 -9, RESOLUTION NO. 99-- uII all Nip ilk Le A. The city's telecommunications ordinance adopted in 1998 and codified 1 Title 16 of the Ashland MunIcipal Code provides that the city council will set telecommunication franchise fees by resolution. I 4, B. Telecom mu n ication franchise fees are established by the city for the purpose of assuring that the city's current and ongoing costs of granting and regulating private access to, and the use of, public rights -of -way are, fully compensated by the persons seeking such access and causing such costs and to secure fair and reasonable compensation to the city and its residents for permitting private use, of the public right of' way. I C. Rewnt amendments to Title 16 requi I re that, the council set, certain other; telecommunication -related fees by resolution, and this resolution is intended to Implement such Title 16 requi - rements. 11.111.1.1 .01 NOW 6 M 5E�Q��� Registration fee. The regi'Stration feefor telecommunication carriers is established 'in, Ashland Municipal Code (AMC') siection 161.08.030 as being equal to th 41 0 licen�se feefor a new business as provioed in AMC Chapter 6.04. SECTION 2. Construction Permi't Fee. (AMC §1 16.1211.070). Unless otherwiseprovided in a franchise aigreement,,j Prifor to issuanice ofa construction permit for construction within t'he public right of way, the appi'licant lmust Pay a permit fee, equal to $2510.00 or SIX -tenths ,of on�e percent (0.6%) of the estimated cost, of'construicting the tel�eclomm�u�n�'I'�cati'�llo��ns, facillilties, Whichever is greater. SECTIGN 3. Dim'I'nisheld Pavernent L�Jfe Fee. (AMC § 16.12.075) For any, construiction "d to re"rriburse requirtnig pavement cuts, withiin ,a public right of way,, the, amount to be pal I 41 city for the pavernent degradation and shlortenied pavement fife that res, ults from such 0, cutsis established as, follows., (FAITSEMPAULA rase ('1199 �Pa,ge 43 of 32 1 - . I Less than 5 years Between 5 and 10 years Between 10 and 15 years Over 15 years 001 r-MM, Dula Less than 5 years Between 5 and 10 years Between 10 and 15 years Over 15 years $3.50/linear foot of exclavatilon $3.00/linear foot $2.00/linear foot $ 1. 00/1 i nea r foot ILA *The age, ofthe street pavement where excavation occurs will be the period of time since the street su�rface was resurfaced, overlaid or reconstructed,, measured from the fiscal year in which such work was, completed to the fiscal yea r when a, perrin it is i ssued fo r the excavation . SECTQON-,�L, Application and Review Fee,. (AMC § 16.20.040). Unless otherwise provided in a f'ranchise agreement, the applicant must pay a, review fee of $250.00. 5K, Primethise Fee, (AMC §1 1624.070) A, teleclommunications grantee, must pay a franch�isie fee to the city, through the duration of its franchise, as follows: A., For all grantees except as provided in paragraphs B and C, a fee of 5 percent of gross, reven�u�els paid quarterly., The, minimurn quarterly, fee, will be $1 100010 G ros s, ��reve n u e i s d efi n ed i n silielicti o n 116.014 014 0 ll, L olf t h lie As h I a n d M u n i c i p a I Gold e B., The franchise fee for a, t�el�eclio��m���m�uni�c,a,t,ionutility shiall equal 7% of As gross, revenuel on exchange aliccess, services earned withirl the bounidaries of the city,, 0 Z Eli limp all sft-"l i A� 111AUSEERVAULVI elecomin,unicaltionswale reso d� 94v;',xlV �Pa,ge 44, of 32 1 month �of Marich, 191119,81, andthe "CRI [Indlex Fligure" for any othier IImilurn th will refer tio the Inidex IInum�ber for thilat month. BlegngIIIfoot. This fee wi I I ��i nicrea s4 f anually bly the CPI Index ia��s slielt furth a�bloiv�e. Thile ��blasile, ,CPI Will bile Miarch of 1 119119181 " it tiele tis diefineld as on�lle, wholse franchisle A llimite,d �usille t��e��llie�colmmu��n��ic,at��i'o�n gran 1[mits thile arnaunt of linelar fe�et thiel grantee mia I! y locicupy, or oinei whol ��has, ,a fra nich "Isile ,as, l�olf Olictoblier 1 99�8 foir thile plu rposile liolf 111anig'"Id [Sta nicie, I ThIts re°siollutiiun was realy titlie IIIII III l IIiin aGiCordanice with Ashlan� Municipal Code 10 1§2.04. 401 duly PASSED, anild ADOPTED thiis 7 ,day Of /Olok W� 1 119,9191 AOL Blarbaria Christensen, City Recorder SIGNED and APPROVED thisi day ,of 1919119 ......... .... ....................... Cathierinie M. SKaw, Maylar PAGE 3-RESOLUTION (F .'k. U�S ER"VPAU L%II II iniiiii,catiii%rate re so, d99 , w pd) �Pa,ge 45 of 321 C ncil Si ne I ect-'M o u Bu *1 s,s,M ing IgMEM Resiolluition No. 2025-01 Clarifying Non -Debt Obligation ofthel Services Agreement with Western Rivers Conservancy Dioug M�cGielary, City Attorney, Acting ,SUMMARY Thisagenida item introduces a, relsolutioni to, clarJfy that the financial obligations, unider, the Services Agreement with, Western Rivers Conservancy (WRIC) do not createl "'debt"" u nider, Article IX, Section 5 of the Ash land Charter. The resolution reinforces the ICity s compliance with, ICharter-imposed debt limitationis and ens,luires the obligations remain co,ntingent upon annual budget apipropriations. POLICTES1 PLANS & GOALSSUPPORTED • Ashiland Charter,, Artidle IX, Section 5: Urnitsthei City"sability, to, inicur debt without voter, approval. • Council Gioal: M�aintaini fiscal accountability and complianillael with lel cionistrai nits., .1 The Gity hias agreed to enter intoa multi -year Services, Agreement with WRC,tio support, the acquisitioni and stewardshiip o,f,a�ppro,xi�mat,e�l��y,l974, acres, of property in Jackson County,, Gregon., While the Agreement includes aninuial paymenits, through, 2027, the financial obligationsare structured to compily with the Ashiland Charter by, being conitinigient, luipon annilu��,a�l��,a�ppro,pri�ati�ons,. , Fr; 701 � 1L Confirms the Agreelment's financial obligations do, not constitute ",,liebtl as 41efined.4,,ythie Chiarter., 2., Ensures payment obligiations, a,rel subject, to, the availability offuinds appropriated annually by thie City, Council. 311., Allow s,for terminationi of the Agreement in thel evenit of non-approprJationi, consistent, with co,ntractlui,61 and legal standards. This the Agreement with best practices,for public contracts while preserving t1he Gity" s fis,cal� flexibility. FISCAL IMPACTS Therel is no additionalfiscal impact associated withthiis resolution. Payrnenits uni the Services Agreement a,rel limitel to f'Unds approprJated inthie City"saninual budgelt process., lf''fuinds are unavailablethel City ha,s,the rightto term inatethel Agreement wi,tlholu��t,fu��rther,fi��nanci,a�l�� liability., SUGGESTED ACT1110 OTIONS: ANDIOR ORTIONS Approve the riesolution to enisure the Gity remains ini complianillael with the Ashland Chartelranid adopts clearfiscal alla,ciounitability' measures, f6r, the Services Agreement. Reciornmended motion: `11� movel to apiprove Resolluition 2025-01 to Clarify Noni-Debt Obligation of''thel Services Agreemenitwith Westerni Rivers Conservanicyand direct thel City M�aniager toexecute the Agrelementand carry out, alladministrative 'tasks necessary for its, implementatJon., Substantive dedis,ionis,, inicluding kely determinations oni movinig,forwa,rd with spellcificelemenits of''thie Agreemenitandthie finialdelcisiontio purchiasel the property, shiaed to, the TF Council f6r, review and approval., Pure 1 of 2 ,Page 46 of 321 C ncil s ne ect.'m o u Bu *1 s,s,M ing REFERENCES & ATTACHMENTS 1., Services Agreement -- WRC.City of Ashland --'12'.,'l,.202'4--DMM Revised 2. RESOLUTION 2025-01 WRC Debt Limit Pure 2 of 2 ,Page 47of 321 LONSULTING AGREEMENT (WRIGHITS CREEK IMADRONE RIDGE PROPERTY), THIS CONSULTING AGREEMENT is by and between, WESTERN RIVERSCONSERVANCY, an Oregon nonprofit public benefit corporation, Joicated at 71 Oak Street, Suite 1,010, Portland, Oregon 97204 ("'WRU), and CITY OFASHLAND, located at ity"), WRC and Clity are, referred to herein collectively as the "Partiles'lndivldually as a "Party", The ""Effectlive Da�tei" of this Agreement shall be the date, that both of the Plartlies s1hall have, signed thdis, Agreement. RECITALS A., WRIC has entered into a Purchase and SaJeA I I greement (the "'Purchase Agreemienit") which provides for WRC-s, purchase from the current landowners ofthat certain, real property comprised of 1',974 acres, located InJackson County, Oreg, on, and described further in, Exhilbil't A, attached to this ,Agreement (the Propeirty"), The cloising of 'WRC s purchase of the Property under the Purchase AgIreement will occur on, or before September 30,2027. B. WRIC entered Into the Purchase Agreement with the, goal for the -City to ultimately acquire the Property and serve as, the long-terrn owner and steward of the Property. C., City desires to engae, WRC to perform certain, professional servitices, supporting the g City's acquisition of the, Prolperty.,ii, including transactional, due diligence, funding, and benefifts evaluation support, all on'the terms and coniditions, set forth below. 11111111M M Tw wol M" -70 M NO MTHWHIMM. r9romil I I =4181 0i P111 I El Li I &14 111ftyj 141*11 A A A, A do A A a lip IN lip 'W' Mi W j 110— 0 06 We . "JOINT6111mviiiiiiis lip i Bill Page 48 of 321 (b) Twenty -Five, Thousand Dollars ($25,0010) on or before February 1', 2026; and (c) Twenty -Five Thousand Dollars 0,00) on, or before February 1, 2,027. Section a,p'p,ro ll�riated fUdIlds a,p,p,ro eild an, U11CHL, If tl�'iiell iate suffidelint f u n d s, fo, �r t 1�'iiell melint withoutfurth�g,,, I ia b i elivellraNes alLg te�rmination date,,. 2, TE R M 1 NATI ON. (a If theCity closes escrow on its acquisition of the Property priorto any Playment, Date,, L greement, shall alutomatically terminate as of such closing date and,Clty shall thereafter not b�t required to make any Payment due on any Payment Date following the closling, date of Clity"s acquisition of the Property., (b) ThisAgreement, may be, terminated by elther Party for any reason or no reason followin I I I I g fifteen (15) days written notice, following which neither �Plarty shall have any further obligations, under this Agreement and WRC shall not be required any Payment, recelved prilior to the effective *;-zte of stj*4 tertt it;z6fill., A Ah AVE V 41 M�Pi M AN A Ah Ah No lot 0, is is a 41 0 is 0 dr 4. OWNERSHIP OF DELIVERABLES. All materials, ideas, processes, reports,,, evaluations, assessments, and creative work (collectively, the "Dellilvelraibles") prepared or originated by WRC under this Agreement, specifilcally as, relates, to WRCs performance of the Services, shall be owned by WRC, subjectto a perpetual, non-exclusive, non -transferable Illicense to Clity,to use such Deliverables, sjolely for its own purposes. S. REPORTING AND STATUIS REVIEW MEEITIINIGS. WRC shall meet regularly withiCity during the, Term, at, agreed venues/platforms and times to discuss progress In WRC-s, performance, of the Services,., WRC and City will communicate, on a reglular basis for the, purpose of reviewing the, 'ies undertaken by WRC- sugglesting effectiven�ess, of the Services; reviliewling, Deliverables and activiti e changes; implementing improvements; and planning strat, Igies. K Page 49 of 321 2m ON, low m m MIS T mini JIM i A 06, 06, 06 06, 06 a ok A is m m 11 L744 I III LOJOIROJIMI I I 1JJ4 Krotm-4 11 Lid I RIMM Iff-11"IMINI 111 L7md I LIRNILMOTMININVIIII BLIII RKW Wf-I I WAIRAI Morim W.1W''111111 lw 1 m m M, JIM is JIM I 16, A, 0 will, ON, ...... ..... 0 1111111 -Jill -W wry wry wry IMAM a 00, A ww SIMMMIN UPWAINWIN"w"N 111110111111IMP, IR P 9 'J 0, LEI JIM 1101 we JIM JIM 4�fl M m JLWJ OF I gas "011111 0we 0, 0, 11W lip w IRL JIM ft Is JIM � "I Jill Fill I IM-1 I ou III IIII I R] Page 50 of 321 I N 3WITNI ESS W H ER EO F, City a nd W RC have each, ca u sed thdis, Agree ment to be d u ly executed by Its authorized representative as of the respective dates specified below.- 41 Page 51 of 321 WESTERN RIVERS CONSERVANCY, an Oregon nonprofit, public benefut corporation low Nelson Mathews, Interim PresidenT, R Page 5,2 of 321 EXHIBIT A Description of the Property B-1, EXHIBITB Deriiptilo,n of Services The "Servilice,s" t1hat WK will provide under thdis, Agreement will ln�clude the following Information, assessments, and support to the City towards the goal of advancing the City's, successful acquisition and stewardship of the Property: a. Acguis,ition, of Propeqy. WRC will assist, In structuring the City"s acquilsition of th, Property, including drafting and negotiating acquilis,ition documents (whiCh may take th, form of the assignmen't to City of ffie Purchase Agreement, or a separate purc�lhase an sale agreement between 'WRC, as se1ler, and Clity, as purc�lhaser), and coordinating du diligence investigations, of the Property t1hat are normal and c�ustomary for an, acqui I st�� ttD transaction of this nature (including title, slurvey, appralsal, environmental and othe assessments and investigations). b. F-unding. 'WRC will work with the City to identify potential public funding solurces, (inciuding federal, state,,, and local public funding sources) and private funding sources to c ove r t h e costs, f o r t h, e C i ty's, a cq u I s, i t i o n of t, h e P ro pe rty, a n d a ss i st i n p re p applications and agreements and communicating wilith potential funders., ConservatioommunitY Beniefits. WRC will develop reports,, analys,is, an messaging products, for the, City t1hat are designed to advance the City's understandin. and commund-Cation of the conservation, community, and recreational benefits of th, P ro pe rty. I d. Additional Sqppprj,. WRC will provide additional support, to City as may be Identified bIM City and WRC during the Term. I 2. WRC Point, of Contact. WRC`s point, of contact, for all matters under t1his, Agreement for the City s1hall be Mlik McKee, WRC Stewardship Director,, at �r-nlm�fcl<feer,Ea7,)L�w�,,e,�s,t,���� and (802) 522 3220 ion, a 3i., City Point of Contact. City's polint of contact for WRC in seekling, directi nd providing regUlar updates, under this Agreement shall be [namej, [title], [email address], [telephone number], respecting all matters, relating to the Services to be performed under this Agreement and compensation dlue, under this Agreement. B-1, Page 54 of 321 A RIE, SOLUTION OF THE CITY COUNCIL OF THE, CITY OF ASHLAND CLARIFYING THAT THE FINANCIAL OBLIGATIONS UNDER THE SERVICES AGRE EMENT WITH WESTERN RIVERS, CONSERVANCY DO NOT CREATE DEBT UNDER ARTICLE LX, SECTION5 OF THE CITY CHARTER. 4h f& A. The City of Ashland (') has entered into a Services Agreement with Western Rivers Conservancy (""WRC""), to provide professional services supporting the acquisition of prop el-ty,des cn'bed in the Agreement'; and B. The Services Agreement requires the City to inake payments, in specified fiscal years, contingent upon the successful completion of deliverables, as outlined in the Agreement-, and Cicle IX Ion 5 of the Ashland Charter I itnits, the City" s ability to incur, debt without voter approval-, and D. The City Council aclaiowledges, that the payments under, this Agreement are subjec�t -to annual appropriations in accordance with Oregon law and the Ashland Charter-, and E. The City Council finds it necessary to clarify that the City's obligations under this, Agreement are not considered "debt"' under, the Charter, because they arecontingent on annual appropriations. 1111113 M me 111111121111 gel 0i hli P, 1115, I'm 16 ZI Bra I lr8i0 1. Non -Debt Obligation The City"s, obligations under the Services, Agreement with WRC do not c�reate debt as, defined in Article IX, SIon 5 of the Ashland Charter. Any financial obligations are li.1n.ited to funds appropriated andapproved by the City Council for each fiscal year. M, 40 2. Annual Appropriati , on Requirement Al I p ayments und er, the S, ervi c e s Agre ern ent are subj e c t to the avallab i I ity o f appropri ated funds. If sufficient ands are notappropriated for, any fiscal year, the City shall have the right to terminate the Agreement without farther liability, as provided for in the Agreement. 3. No Long-Ter,m F inan. cial Obligation The Services Agreement shall not be construed to obligate the City beyond the fiscal year, for, which funds areappropriated. SECTION 2. This resolution is effective upon adoption. Resolution N,"'o. 2025-01 Page 55 of 321 This resolution was duly PAS SE D and ADOPTED this day of and takes, effect upon signing by the Mayor,. Alissa Kolodzinski City Recorder ,day of 12025. Tonya,Graham, Mayor Reviewed as to forin: Douglas, M. McGeary, Acting City Attorney Resolution N,"'o. 2025-01 Page 56 of 321 C ncil s ne ect-I'M o u Bu *1 s,s,M ing ,SUMMARY Southern Oregon Goodwill has requiested the removal of a Measure 3117-related covenianit from their Ashland property title to me,et lenider, requirements for bondfinaniciing. The covenia nit, tied to, a, 2008 waiver aigre,ement, is nio longer applicablel unider, current law. POLICIES., PLANS & GOALS SUPPORTED None. loll lip MR 'W "1 0, w 1110 Awl 00, lip, lot w M dowr I JvA M . . . . . . dw FISCAL IMPACTS Thereare no finanicial impacts on the cJty. SIGGESTED ACT1110FAS,, I'll 0 T1 0 DIO R ORTIGAS Recommended motioni: `11� movel to auithorize the dty maniagertio eixe,cuit,e't�hiel'T',e�rm�i��n��,a,t�i��o�n�I of Coveniant ofWaiverof Rights and Remedies requested by Southern GregionGoodwill." REFERENCES & ATTACHMENTS, 1., Goodwill Teirminationi of Ashland Measure 3117 Cove�nanit 2. Covenant of"'Naiver, of Rights, and Reim ed i esl-20 07 Pure 1 of I ,Page 57of 321 liq 11 1111111111 Brix �Law LLP 47 N., State Street, Suite, B i Lake O,s,wego, GR 97035' Attn: Bradley S., Miller TERIM"I"INADTI GN OF COVEITTGFWAIVER, OF RIGHT'S AND REMEDIES-; I I I This Termination of' Cove,nian't of Rights, aind� Rehme,die,s, (the "Terminadon") J II)m executedof' this day of,lanuiary,,, 2025 by thie, City of Asfilaind� (thile, "City 190-9 M. � M memo myrolismg I Rarc&l Threel�.311) ot'Partifian Plat ilo. P-14-204.6 in the (31ty, of Ashlan ,Jackson County, Oregion, filed [n the Office of the Jlackson� County Surveyor as Survey No. 2,0369Index Volume 20,, Page,14 I 'is burde,ned by thiat certain Covehnaint of! Wailiver of" RJghts and Rjernedies, re,corded on MarcK 141 2,008 as Document No., 2,008-00,9836 in the Official Records, of' Jack ' son County,, Oregon (theh %Covenant"). All ciapitalize,d terms not otherwise define,d hierehin si,hall haveh theh meanings, set forth i�n the Cove,niant. B., Pursuant to the last sentence, of Sehicdon 2, of" the, Covehnaint, the, City desires to terrni�naite the Cove,niant i�n the public record., NOW, THEREFORE: i 1.1 Recitals loiggE oratjedi. The retitals, set forth above are here,by incorporated herein by referenceh, .11 ,2m, Termination of' Cove,niant., This instrument tehrrnibaltesi, extinguishehs,, and relehiase,s the, Covehnaint in the Offidial Records, of Jackson County, Oregon. 002169167-r1l 1 Page 5,8 of 321 3. Re c o rdi n, g of T lie rrni naltio n.,, Termination shall �be, rjecyam, rAli eill in the Officiall Records, of Jackson County, Orehgon, in order .yam, provide record notice, of theh matt'lers, set', forth herehin. IN WITNESS WHEREOF this Termination has, �be,en executed as of" the day and yehar first written above,,. CITY OFASHLAND Title,: STATEOF GREGON Ss. County of Jackson This instrurnent was acknowledged before me on January _r, 20,25, �by Sabrina Cottai, as, City Manager of the, City of' Ashland, on� bdhaff & such th�e, City of Ashlaind. City AUornjey's Office City of" Asifiliand Notary Public for Oregon My commission Expires:_ 002169167-r1l K Page 5,9 of 321 Name of Document For Recordin . g* Coven,aw Of Waiver Of Ri&s.And Remed,its Gmntor Craig A., Bramvscher Grant"!: City of Ashland on id ibn: None. 'Tax Statement,to be mailed to; No change,. Recordation A uAliority: ORS205. 1 3,0(2X`d)& Asbiand Resolution'No, 200,5-�()5 AftPLR,A1dWgLR_eAm_12- City of Ashlartid, Aftw City Recxvrder, 20 E. Main Stred Ashlando OR 97520 i (For County R"ord .Mg, US( Jackson C=4 Official Recorft 2008-00983,61 R-N 111�1 Cnt-1 Sh)3 MORGAN# ,?1`1412001:810112:28 PM S251.00 S51,,010 $5.00 $1100 Tetpl.$46,001 L chrisAint W,40�tr, Covinly 17,100 For Jacktimn callunty, ord9cm, co" ffint the inslrvjrn",t� titoroin, vo;os rocord�od In the Cferk reiew-4115. - 0 Chrisfine Walker - COUt*Y Uetk Covenant Off" Waiver Of Rigbts, And Remicifie's Wherves, Crajig,A. Bramscher (hereinafter refcn-ed. to, as, "Petitioner"' including collectively all petitioners) has, petitioned to, the Clty of'Ashtand ("'Clit y ire to, coin nce certainproceedling s, e.g., annexation, zone change, for the foillowscribed real I SEE, EXHIBIT "'A"' ATTACHED HEM10I AND MADE AS A RF,,FF,,,,,R.,FNCE HEREIN Whereas, pursuant to the enactment oif'Ballot M =sure 37 (effective December 2,21004), a property owner, may elect to seek 'ust compensation or waiver ofland, use reg, lations if U I a pubitc enllly enactsorenforces the Janid use, regulations der the property ownct i aeq u ired the property,,,, 'Whereas, there is, the Potential that the Oregon electors or the Oregon'Lcgislaturc may, ,in the future, enact, further statutory or constitutional wriendments relating, to i compensation for the Impact of local, regulations upon rea,l propertylt, under certami circum-stmiccisil I$ Whereas, City does not wito approve the Petitioner 19, s requested, pm,ceedings if the resultwould or could, give tise to, alater claim the owner or the o%N%er's successor,,%; or assigns for compensation fey the land, use Tegulations in effect. upon the effe-c-five date Of the proceeding$ or would orco, uld give nise to a, right to requi re the C ity to w, a ve the Cective date ofthe proccedigs, which are ity �s land use, regulations in effect, upon, the eff being newly, imposed upon the prope by rcawcin and result of the procee dings- and rty I Whereas, Petitioncrsecks to Induce the,, City,to proiceed, with''the prot, eedi,ngs and the ref6rc agrees, to el Imthe right to, wek walver from the City 'agas, o f thte effective, date of the prooecdingsi; Now, tbereNre, the undersigned Petitioner warrants that t pet th i i i e i ioner executing this Covenant holds the fulland comple te present own, crship or, any interest dierein in the property, and lice agrees wid covenants as, follows: Page I - Covenant Of Waiver, OfRights,end. Rmn ledlie"S Pebtlotter (Corporation, ele.), Name: Craig A. Bramscher KIM Name of Signor, . .............. Officeffide of Signor-., . . ........ .. State of Oregon County of'Jai kson) On this day of' o AL-71befi five me the undersigned Notar y Public, personally app�NJ Craig A., Bramscher L) personally know'' me 0 � ide 3�`Proved to,.me o'n thchasIs ofsafisfacto v y ev, nce To be, the Person who executed the within Jinstninient as or on behalf of the entity therein named, pursuant to, authionity, and acknowledged, t,o me! the execution hereof - -------------------- ..................................... . . - — W-ift, �NESS tny_�_hgnd and officialseal Place Notary Selal,Below (Do not Wnite outside of thebox), ... ............................................. Notary Signature ........... AN Notary name (Iegliolo: - -- -------------- Thl's document is accepted, pursuant to authority and approved, for recording. City of Ashland, Orcgon Pale - Covenant Of Waiver Off`isAnd Rem, tes, g ed,*' Page 61 of 321 As inducenment to, the City to I proceed, wlkh, the f I , wing proceeding(s) affecting the mad ect propLMtrAnnexaton and Remie,which,may Mcludedesignatiorty as subject to additiorml appi icable over zones, distaste and dev,elo ' pment regulatlonis, (allinclusively referred to herein as "proccedings"),J, the undersigned Petitioner, on bebalf of Petitioner, Petitioner's heirs, devisees, executors, adnunistrators, succ s alssigns agrces and covenants toL the City OfAshland, its, officers, agents, eniployees, and as'sig'ns thiat.the undersigned, hercbe remises, waives, releases and, forever discharges, and agrees that Petitioner h b esto ped ftorn asserting any 'gh,t and remiedieS, act' Sui4s" P n s ions, causesof action., I and -right,$ to waivers, ans ng, under or granted !by any claims,, liabilities de andsl statuto or coti,mitutlonal regulat,oly compensati, iver provisiotis, ry 'ton or, wai including but not 11mitcd toBaflot Measure 37 (2004), or any other meas'are or le 1 IS I gislatio, i i now exi fing or hereinafter adopted o'r enacted Which lias or, would, create a rigbt,, clahn,, remedy.or cause of action for compensationor waiver from o i r concernmg a, Citylan duseregulatons or lo ent approvala , ficablethesubject, roplerty.,PM, Pp 10 M, 24 This.,waiverand release shall Wnd the undersigned's heirs,,&VISMS, "ecutoms and i wa iver administrators', successors lin irtterests,, and amsgns. 1"his covcnan,� wai, mlease mid discharge ishall, nin, with the tand, and this instrument or a memomdunihereof' May be, irco,rded in, the official, records, of the, County mwhich the subject real I �Ca, JU��S "L Arument rm y'be terminated upon the fill g oaf N, Ice P I , , " s lo (ed . , ins i in at' of fin. C*f'AsWand. I if this rurnelitiis given contemporaneows with a, consent to flb,ture procced�inp, to be ilf)Jltillated by the City, P c6t* # joner acknowledges that the, procceallings' may be initiated by the, City of Ashland at any, time: in the discretion of the City of Ashland ,,and th, at this walver and re1em is appficable to, an,y Ordinancts adopted, prior, to the effectfive date of the proceed-ing, 4 i i . Thjs d[ocument, is exe-cuted, of MY mn, ftee Will and %Vlthout duress. 1, o;,r ifmore- than, (,me, eacti, ofus respective acknowledgethat I/we have been advisW to IY obta mi legal advinor, to the exe-cutionof this document, and that either 1. o,,r each of us resixctively, have, either obtained lcgWad + V1 ceor hm,e,'mdependently,,elected,iiot to, s,mk legal advice pnior to the, execution of this do-cument", gm , zing tha t is 1, re!co thi document may aff6ct our JJt*,,gAJ ngh ts and remedies. DATEID this, day of v 2 007. (Sip''ature) (Signature) Peti"t, onler Name: Craig A. Bramscher I Petitioner Name: t Date Signed: to Signe, d: Page 2 .- Covenajit of Waiver Of Rights,, And Remed�tes Page 62 of 321 W MI Orri I S, n� YOT State of Oregon Count,y of Jackson On this day �.3 da of ................ . Y 2100 81 1 ................. bielore me die tindersi d gne Notary Public, personally appeared J11" i W. Morrison, to be the,person who executed, the within instrument, as May(),r for tbe,City of AshImild onbehaff of the entity therein natned., pursuatit to authotity, mid acknowledged -to nic the exe,cutive hereof, Replacei en P I aivcr n, t age 4 Covenant 011M of Riliglits and, Remedies I/ Page 63 of 321 LA,N0 OUMVEYINO ]EXHIBIT "A" LE AL DESCWTION BRAMMO MOT 0RSPORT'S ANNEXATION TRACT ASSE SOR"S MAP NO. 39 1 E 14 A. I'm Lot 1104 That -tract of lanild described within Instrument N'o. 20105-032764ofthe Official Record,-%, of Jackson County " Oricgon, allongwith diat ion" Of the Central Oregon & Pacific Rlroad ri 'port' ai�ght of way, iffomerly Southern Pacc Compan�) as,shown oin Survey No. 19703, on fill e in the office ofthe Jackson County Surveyor, said tract, lying, situate within the Northeam Sec, Quarte,,,r,, f i , o ton t 017the 14, Township 391, South Range I Eas Willarnate Mmridian in Jackson County, Oregon, more particularly described and bounded as follows- to, Wit Commencin I g at the nordieustconier of the Southwest Quarter of the Northeast OuaOer of Sim"'tion 14, To'wnship 39 South, R-mgc I Eiaskof the, Will,amette Merid ian i in Jackson County, Oregon; W1 thence, South 89044"33" boundary of thosepArcels set forth in Vojunie 3091 Page 3,7'5,,a and. Volume 3�35, Page 32 1 of the Deed, Rmords of'said, County, 12,16.28 f�ct to a 5/8 im-11 iron pin, a,long the southwesterly right of way ofinter mate Highway No. 5, Rx the Truc Po Int of Beginni ng; t hence. c�u���u��u�uig So44'West.,, along saiddesm"bed parcel,311.74feet(,Deemord So8904,51"ll 6 " West, 31 '1.72, feet) to a, 5,18 inch imn pin at th,,e, northwest comer thereof; thience South 000,02'07"' West, along the wast line of ".i , patcels,692.15 feet (Dved'Record Suth 00-02" 1, 16" �Wes,. 692. 151 reet),� to a 5/8 inch iron plin; thence continulnSnth 010'0,02'07"" West 646-41 feet to a 518, inch, Iron fyin on the, nor theasterly fine ol f the 100, foot wide deeded right of Way of the Cientral Oregon and Pacific Railnmd (ftirmerly Southern Pacific Railroad), as des m,bed wi4lii Iin Vo] unie 16, Page 205 ofthe Deed Recordslin said County; thence continuingSouth 00'02 07' Wesm',1351.613feettod"m so"th,westerlydeud rmmird right of way of saiidikaitruad�- th]i 1P ence following:said southwesterly right of way. t6110,Wing comees; 38011.24 feet alongthe arc, of a 2.814.93 feet radius curve to the le-k.having a delta, angle of 07"44T,22"' (Chord beming N'Orth 50"24"48'"" We, st,, 379.9115 fixt) to, a, point, of spiral curvature,,, thence along tho am of a spu], curve to the left (Chordbleuring North'i 514*50" '53 " West, 90.3 8 lieet), to, a poi nt oftangemcy; thence North 5 5 " 11 '_5 3" West,, 64109 fiect to (heL norlhsoutht centcrllnc of said Section 14; theme North o(rOT7'32East� 7 leaving, ssaid southwesterly right o� way andalong saidSection Ccriterline', 182.5,8 feet to, the southwesterly line of Ash land Business Park, subdivision; thence South 5 51* 11 " 513 -" East,, a:long said southwesterly line being parailliel with, and 100'.010 f6et at night angles to,mmid Railroad centerlitne, 1,69.90 fcet to a Inc h Iron pin at thir; most'souttierly emer ffiermt, thence atong the s, outheasterily 11 of said Subdivision the, following courses: North 600216, 298,38 feo to a` 5 18 incb Im" Pin PE ( IC Deed Record, Now 600,2137"' East, 29&64 fee); thlerm North 891`58"49"' 5 C et to, a t7' 5/8 inch iron p in (Dmd' Record Emst, 159.24 fbet); thence Mulb,06*4 I "00"I Eaatt 423 0 feet to a v 51/8 inrhironpin (Deed Record'North 06"510'2,(Y" EaA, 42.301 flect); thence, North 99".59'3T' E-ast, 4 leaving said southemterly subdivision fine, 623. 10, fact. to a,,5,/g inch iron pin on the southwesterly line, of Inter Mte 5 (Deed, Record Nortb 8,959 " 5, 1 "" Ham� 6,22.96 feet) thence South 260.3656" Eastv 47.56 fed (Deed Rword, South 26041"001"'East., 47-61 fto, the Point of Beginn Ing., Prepared br' I REGISTERDTm E Shawn, Kampmann PROFESSIONAL �A .1 S I C) P N r[AD SkIRVEYOP Profess'lonall LandSurveylor PolarisLand Surveyllig 1..LC ' P.0'.1 Box 459 Ash [,and, Oregon 91752,01 JULY 14., 1993 : Ell SHAWN X,AP,!TMANr1 (5 4 1) 4,82-5 009 Renewa,,l Date: W30A)9 Date: June 18, 2007 &AS'Umer, X355��BRALW401 Anpexation LqWAbc 0. 061 459'. Amiftfand, Orogan - Phone: (54,1), 462-5009 Fax f541) 466-017,97 M'P-Olfe; (541) 601-.3-000 W W, W'. P 10 ( a r 10: 5 U'r v try 0 prr 0 Page 64, of 321 C ncil s ne ect.'M o u Bu *1 s,s,M ing MINIM Apprioval of Gity Attorney Hiring Procedure ,SUMMARY Humainl Resolurces, hide been working witha recruiting firm fore City, Attorney position. As the process, is,, proceeding, a hiring procedure is needed., POLICTEMS1 PLANS & GOALS SUPPORTED Values: Excellence in governance and C,i,ervices. Hurnan� Relsolurces, begian� working with a, recr"lufting firm� in Auguist 2024, per, Council's direction. On November 12t the reor"luitmeint, announcement went livel. As the recr"luitment priocess continues,, the City,, along with the recruiting firm,, wi[l need approval 'from Council forthel hiidbg procedure. I FISCAL IMPACTS N/A, SUGGESTED ACT11IONSig MOTIONSI ANDIOR ORTIONS I approvethel hiini'ng procedure for the Gity Attorney recruitment as, presented. 1. (31ty, Attorney Reor"luitmeint, Sc-hedlulel 2. EBrochuire - Ashland Gity, Attorney - URDATED FINAL 11.07.2024 I CC, from Auquist 20, 2,024 Pure 1 of I ,Page 65 of 321 AM& t; ity ofAshland City Attorney Recruitment Su gested Recruitment Schedule ,9 m Updbited J'a,n,uary 17, 2025 iiii iiii I Hill I 111 jill �Ijii 11 loll '911 1,:";,:l Ill!! i 1191 1 will PF, .11 1 Task 1: Project �Management Create Project, Timeline I* Kick-off Meeting October 1 5 2024 Task 2: Clandidatel Profile Approval/Outreach, Opens Video Meetings: Councillors (1:1) and City Manager October 177 2024 I* Candid te virofiledrafted7 edited,, and av roved Task 3: Recruiting and Outreach, Advertisements, placed (Round #1 Round#2)*` Outreach and recruiting to prospective candidates Ongoing November 8,,2024 Cu rrently Candidate research and identification (10 Weeks Outreach and recruiting to researched candidates Round #3 ���s ��not reco ini-neinded unless the existing sa�ary range ����s, increased fig A A Open until Filled A A. -------------------- ---------------------- Task 5: Review of Resumes January 21 2025 Review Resumes with City Clouncil in Executive Sessilon p (or February, 4�,� if'n,eeded) Establish Potential Interview Da,t,e(s)j,for,C�i��ty,Coui�nc�i���l�� ................ Reciommended Schedule: Task 6: Selectiolinfinterviews City Council Interview(s) (Round #1) Mionday (2/3) -Hoilid in, case need�ed based on all participants availability Pre-Meeting(s) with,City Manager City Manager Executive Team Panel — Discuss, -2days Tuesday (214)AII Ganididate�(s) to CM (+Executive'Team Panel) Provilde Input toCC required meet formally with CM/Exec Team dudnig theday and'CC Intewiew 'To u �r of C ity a n d �Fa ci I it i e s foj r R na I ist(s) (Exec Session-e,veNnig) + CM anid Option #2-lntro with Executive Team (njon-Panel) Difector of HR to presenit Executive Option #3-,Coffee Chat with Others (Le. LegAl Team) Team Feedback. Frame the joffer and refinethe timing off'Grmal cointr,act val. ............ ............................................................................................................................................................................................................................................................................................................................................................................................ Task 7: Negotiation and� Final Selection �Eari�y-�to-���M���i��d�-F"e��bru��,ary I* Conduct backgrojunds/reference checks on to� candidate Task 8: Pr 'ect Close Out 01 End of February Candidate in Place Early -to-Mid March .Mai Andersen & Assodates A . ...... I radithD�l of �E x c le� ler �,e ce 19 1�2 'T I�e a ci �ou ncill-. M�a nagier form of govern mient. The miunii �i�pal Incorporated in 1,874, t he City of Ashl in�d operates undleir C c government inc,ludes a mayor and ci six-mieimbe,r City Coun�cfl. Other elected officicils, are� the Municipal judge, and the five�-memlber Parks and Recreiation Commissioni. The City Couinctl sleileicts, and appoints thie City, Mcinaige�r and City Attorne�y.. The City of, A.sbland is a unionized work environmenit, and has t1he, following five labor uinions.. Pubilic Saf Firefighler's Association �Police Association The Cityis, cuirre,ntly in the process of, negotiat,"ing with tlhe, Fraternal Order of �Police for the cre,ation of a Police Sergeant's union�. 0 IBEW ClIericall/Technical Worke,r's wMI 41 WE a MY kT-=-! To vi w Organizatlbn� C�hairt please� click hher A s h a r� d (D r e o rii C "I y kt�� "I[ o r n� ey 3 �Page 69 of 321 ad 'nue Ove��iirvii��ew Of P'Os�ii�:to�io,n conitl" In addition to, providin�,g advice and counsel on, voirious, municipal issues, the Legal De,picirtment, handles ot1he,r, matters, relatedto, t1he, implementation and cipplication of land use re,guilations and provides services related to landsalels,, ac1quislit,lions, and leaslels. Other primary focus, arecis include ciddreslsin�,g housing, home,lessness', energy efficiency, and elinvir,on�me�n��tai�l�,sust�lail��n�ai�bli�l��l�t,y. 1 'I'llitiles of �th�e, City AtItor'ney disoinciude: Oltber responis'b Drafting, re,viewing, interpreting, and enfor,cing contracts for,the, City on a widevariety of subjects, incIuding real estate, development, purchas,ing, intergovernme,nitdI. loan, per's,onnel, and other agreements, concluicting legal research in order to analyze and advise the, CIty on various legal questions and recommielinding courses, of action�- pre,paring correspondence, memoranda, an�d reports concerning legal questions, andlyses, interpret"Icitions, and opinions. Researching, drafting, reviewing,, and interpreting City orclinances,, prepanng necessary relports for City staff, �Mayor and City Council Information and action; enforcing the As,hland Munlclpdl Code,. Supervising employees in the, Legal Department, incluiding providinginstruction, as 'gn�in�,g and re,viewing work, scheddling projects, evaluat"Ing performance, taking and/or effectively recommending necessary, personn�,el actions, aind resolving employee complaints'. Advis,ing on disciplinciry actions, and re,viewing grievances, filed �by e,mployees and bargaining units, -relcited questions and advisling conducting n�ecessary research to andlyze and interpret" vairious labor the City regarding �be,s,t courses, of action; res,ponding to inquiries cind resolving complaints, regard ing City, actiVities in person, over t1hell tele,phonell, and t1hrough, written correspondelince, attending vanous, COMMILInIty group, prof essional and civic organization meet"ingis to commiuinlicate City policles. 'y in various ns, in ju ibcluding federal and dicial or admiinis,trative, foruimis Servin�g as the, City'I's, attorne, actio, state c�ourt proceedings; retaining, managing, and as'sist,"ing outside, legal counslel as needed. �Planning Attending and providing support at City Council meetings, execuitive sessions,, and study se,s,s,lons, and Parks, Comimiission� meetings, and other advisory meet"Ings as, required,- providing legail trainingfor, City F f staff, blocirds, and commiss,ions, cis needed. Meeting regulcirly with the City �Managemen�t Team and working with, the City Manager to accomplishCity Counctl policy directlon. Servin�,g as a mie,mbeir' of the Exeic�utive, Leaders,hip Team, acting ethically and responsibly, supporting and demonstrafln�g engagement tn divers,ity, Inclusion, and equilyf malntainin�,g effective working relationships, wit1h, others,, cind demon�strating prof esslonalisman�d respect, in all workplace interactions. A s �h ci d, arego�,'ii f a g e 5 91MIIIIM�� an W W 01101-1 �e 1 ThIS top I gal adv'isor W11 bei abile to fostle,r effective Council relat"Jons through proacitive en�gageimieint and �c I guiding the Council with appropriatei legal proto ols in a high]y vis�ible and public, forum. Expertlise will incluidt offering guidancie ait City CouncJl mieetngs and informing the Council of potential legal j's,sues impacting the organization and community. Ak 11111111111111 W 11111111111111111111 �e �e Thre Cit"YAt"t"Orney must blea cr ative I gal problem solver dedicated to public service, good gove,rnment', and �g trcin�spare,ncy, pos�s�essin st"rong managerial communicat ion skills, including a recOrd of s�ucceissf ully advising and progreis�s�ive municipality. and providing legal advice and Options� to an innovative 1 0 �a a Th City, Councill is seeking a skilled cittorney wh will provid uinbi �sed anid sound advice, in� a tr �nspar nt ca fashion and be, dedi Ited to workforce diversity, equity, and inclusion, possessing t1he desire to, advaince the cit"y's achievements in the&e arecis. pa('�)e 6 Page'72 of 321 �M 10 111,11, IN/ A W, 7, he C"", it ti, Is Err �1r,"'),ployer OF ®r,,..tl,� I.�flllrI'A sh land an Equa/!011(ir. Special t[")anks to Bobftlermini, Photogrq,,,:)her M KOMI 0 ashiandoregonir".90V A s �h �� �c,,i C) re g �c)j t y' A t t 0 e y P(,-,ige B Page'74 of 321 C ncil ne m o u Busi ss' ect-ing 10 Git Attoiriney,Job Description & y rocess, Molly, Taylollr Director io��ll��y,,,.,tay,�o�r@�as,h��la,I �d oirl.,u�is, in SUMMARY Human �Resou�irces, �is working oin coillecting informaticin fram several recruitingi ffirms to assist, in 'the recruitmentfoir the Cii,tyAttarney., U ij 2,01 0 Oil 11`1111119 U."I'll 1'' !11111 I im IS --t- U T le ecl,� iteir spends time With t, �eh Council, Coimrnuinity Stakeholders and staff to develop a profileh of t; idehal ca �,diidate aind develcip,an u,nderstaindingi ofthe cornimuinity and positioin tolfind the est rnatclh. in U T, le ecl,� iteir coinduicts a natio'na] s,ea,,r,clh,. le T, �e Clity hosts serni finalists for a, selecti"on roicess,to iinclude in'terviews, a, tour of the Gity a �d in scirin h in �p cases a candidateh receptio, in. le lCiTIA, Git J'Colunt' a Kesouirces, utliliize�d t, le Directory, of Ex hcufive Seairci�i Firims, rolvided ��by ,m in y Y, �p le le le ehr Ma,n��a,igeimeint,A,s,so�ciia,tjio��n)� aind from there searchedfor-firrns, prii'marily, located on tH h W hstCoastl., Th h crii't Ja, �U bei, q Used to narrowthe searchfor a, rec,r iteir was: in le I* Dolt1hey laveh ex eh''I hnice plov4iinig service in Wregoin,"? W, hat aret1heir qualificafloins?, bes, wo a W, I t se�rvi u Id be includehd? Dothey �have differeint packages? W a r le , t are'their ates? CanAlhey pirovideh a rat� h sheet? e I* W, I hn woluildtlhey eh able to beg"a? I* W, lat is,their ty, ical ,P I n a, nl,i ci p a tJ o n of th e irehc,iru it'im e in t, t h e j o b d e sari ptii o in fo ir t,h e C ity Atto rn e y, n ee d s, to ��b eh ��rev ��i e wed a in d , if in le ce ss a, ry, u�i pd ated. FISCAL IMPACTS, ProfessJoinalflahes, for recruitment firrns, raing�ieh ffom $30,000to $50,000. Funds for an execuitive recruitment have beehn budgeted SUGGESTED ACTIONS2 MOTIONS, AND/OR OPTIONS bsouirces, Update as neehded. Review -the CilyAtto''nehy,job descriptian aind haveh �uima,n�� REFERENCES & ATTACHMENT'S 1'. Jo, De scri pti o in C i�i ty Atto hy, fi in a draft. 06-23-22 le in 2. A; TICLE V1111 A (1) CiityCl art GM Page 1. of 2 Pag,e'75 of 321 C ncil s ne ect-I'm o u Bu *1 s,s,M ing �Pubilic Arts Advisory Committele Appointment 111111��Illjj ,SUMMARY Approvdi of MayorGiraftam's recommendationfor t1he appointment of Kate Womack to Position �#6 to the Public Arts Advisory Commiffee. POLICTEMS1 PLANS & GOALSSUPPORTED all reguilar, advisory committe,es and �boards shiall be appointe,d bythle Per the Ashland Municipal Coide 2.04.090, Mayor with the consent of the Council. FISCAL IMPACTS SUGGESTED ACTIONS% MOTIONS,, ANDIOR OPTIONS I move to approve thie appointment, of Kate Womack to Position #6 tothie Public Arts Advisory Committea. REFERENCES & ATTACHMENTS I Id Page 1 of I Page'76 of 321 From: n gr�elll �lcjV�Wllus�.com� To: Ashland City Recorder. Ashland City Recorder. Dorindia Cattle. Dorinda Cottle City Cw�iTilttee or Commission Subject Online FonT�'Slubmiittaill: Appoinitiment Application for Date: Tuesday, December 10, 2024 7.01:17 PM [EXTERNAL SENDER] am I Niame Kat h e ri in e 'W o m a c k Committee or, PublJc Afts, Cornmittee Commission'You Wish toServe On M-- ------------ Ema[l Occupatiol �c Geodesic Dome Te lhanid Beekeepeir ,n Educational Minneapolis, College of Art and Designianid SOU �B a c kg r�o, u n d Ba,c�heloir of Scleince In Psychiology wit�h a mlinor ini Art Painiting Stuldio Superviso�r for open art houirsi, at SOU for Cody Busita,maMe. Related Experience I stafted my education ��in Filim and Photography ini 2000 a,t Minneapolis, colleige of Airt aind Design Whic�h l�ed to a careeir ��in �L o s, A n ig e le s a s a Se t De co ra t o r frio rn 20 04 - 2 015. D u ri n g m y tJ im e ��in Los Aingeles, I was able to work on a �brioad ranige of productilonis, from film to stills, and editoria] to �movi�es., I now bUil�d Geodesic Dornes Withi my pairtner across the GOUnt�ry', which ��isi, a, space ini which scienice and art collide Additional expe�rience thiat woW�d akbw ime to of iin siervice ��in this position ��isi, my experienice ��in publicaft'. I was, luckY enioulghi to assist t�he rnu14Hst Xavi Paninetioni oni the Kids Unlimited MUral iin Page'77o,f 321 I nterests, I amapplyinigi for t,hi�is pos,ifilon because I would like to be �in service to OUir commuinity. I bve a,rt aind people. It would bea gift to hdO ensiure thiat OUir commuinity' �is able to continue to support the airts �in eveiry posisible way, providing opportuinities for bcd�� aftists and cireating inifiatives that expaind access, a,nd iintegrate afts, Wherever �it i�is t,hat we a,re able. I believe t�hat airt can be the Ultimate collabo�r,ation and way to builld commuinity. I can �e avaiab e at anytJime, Avialila, ility, 'i �b I have liveld iin As,Nb,nd for t, e 12 years, I ave 3 daug, ters,, Addltiona]� fdrmatian In ,2 of Which have gi�ra5d ated from As�hla,in5d HIghi Scholdl a,nd oine who has j s,it sta,irted the th gra,de., M�y' daLlighter Alex Bre, mer �is, "Toothica,ir"'. I have a, a bcal�,utiist Who worKs, ul de�r thie monlike�r in ves,ted interesit �il Che A, 4ing a,ccessiblb to thle yout in i in o u �r co M �m u ni ty. I aM a, pa,iinter,, b otogi�rap 'heir, siiet decoiratoir, �p beekeeper, a,in5d do, �e bUilldeir. Im Field not completed. U pload You Fi �e Pa,ge'78 of 321 C ncil s ne ect-I'm o u Bu *1 s,s,M ing ,SUMMARY Approvdi of MayorGiraftam's recommendationfor t1he appointment of �Da,vid Kahn to Position �#5 to the Transportation� Advisory Committee. POLICTEMS1 PLANS & GOALSSUPPORTED all reguilar, advisory committe,es and �boards shiall be appointe,d bythle Per the Ashland Municipal Coide 2.04.090, Mayor with the consent of the Council. FISCAL IMPACTS SUGGESTED ACTIONS% MOTIONS,, ANDIOR OPTIONS I move to approv,e thie appointment, of David Kahin to Position #5, to,t�hiel'T'ra�n��s,�plo�rta,ti�on Advisiory Committea, REFERENCES & ATTACHMENTS, 11 11 ril III I �1�1111111.1 11111 11q, III ll�! III' I I I t0l; III * I 41 "0! JjLjjj��!l S 11 K 0114F ' ' Page 1 of I I Page'79 of 321 From: n gr�elll �ldiV�Wllus�.com� To: Ashland City Recorder. Ashland City Recorder. Dorindia Cattle. Dorinda Cottle City Cw�iTilftee or Commission Subject Online FonT�'Slubmiittaill: Appoinitiment Application for Date: Wednesday, Novembler 13, 2,024 10.25:58 AM [EXTERNAL SENDER] am H I Niame David Ka�hni Committee or, Transiportatioin Advisory Committee Commission'You Wish toServe On Ema[l Occupation Tea c]h e r Educational �BA, UCLA �B a c kg r�o, u n d MAI USC Ceirtifield Ricyclb Tec]hniibia,n, UBI Related Experience I have been teac,hiing at SOU �in various capa,cities, since 2014. My lonig-tenm go,al floir SOU is to revive the wrrently defunct bike program t,heire I a m a rehg ulla ir vo I u�nitee r for the RVTD �B ike P ro g ra, m. I nterests, My pirimary iinteirest ��isi, iin making As�hlainda moire bike-frienidly bity. I l�ove thJlsii city a,nd I bve bikinig hem. I road bike, I gr,avel bike,, a,nd I irnwnitain bike. A,via i I a b i I i ty I ca,n attenid regul,w meet,iings, ��in peirsioin or on-line Addltion4l Information I ride a bibycle,, divea ca�r, anid walk Asii�Nb,nld oina regulla,r basis. I have lived and lowneda hiome �in Asibla,nid for lover,20 yews,, I have raise,d my kids, here, aind I have friends aind familly tio live h e re. U p I aa d 'Yo, u r, Fi I e Field niot completed. 9M= Ernail inot displaying corirecfl�y? Vi�ew, i�t in your brow'ser. Page 80 of 321 C ncil s ne ect.'m o u Bu *1 s,s,M ing ,SUMMARY Approvdi of MayorGiraham's recommendationfor the appointment of Noah Werthaiser, to Position #9 to thle! Holusing & Human Services Advisory Committee Appoinitiment., POLICIES, -PLANS & GOALSSUPPORTED all reguilar, advisory committe,es and �boards shiall be appointe,d bythle Per the Ashland Municipal Coidel 2.04.090, Mayor with thel consent of the Council. FISCAL IMPACTS SUGGESTED ACTIONSig MOTIONSI ANDIOR ORTIONS I movel to approve thiel appointment, Noah Werthiaiser to Position �#9 to the Housing & Human Services, Advisory Committee Appointment. REFEREJACES & ATTACAillEATS, 1., HHSC Apvficaitbn---Wedh�'ai�se-rj� Pure 1 of I ,Page 81 of 321 From: in gr�el �lcjV�ic[us�.com� To: Ashland City Recorder. Ashland City Recorder. Dorindia Cattle. Dorinda Cottle City CwliTlilttee or Commission Subject Online FonTl'siubmiittl Appoinitiment Application for Date: Sunday, December 01, 2024 4:46:41 �PM [EXTERNAL SENDER] a1 11011111 lqliil� I 11 1 1 1 1 1 M m H 46 " I Niarine Committee or, Commission'You Wish toServe On Addiress, Rhane Ema[! Occuplation Educational �B a c kg r�o, u n d Ell Support Services, Program Compliance Ma,naigerl, ACCESS Related Experience Currently, I s,eirvle a,si it�he Support Seirvices, Prolgiram Coirnp�Hanice I Maniageir for ACCESS, ou�r region's, COMMUHnity ;@,ctioin agency, w h e �re I s u� �p po irt v u� I n e ira �b I e PIO �p LJ la t i o n si o n t h e i ir j o u� rin e y towa, rd stabilityanid seilfi`ficienicy. lalsillo ch,air the Perfoirma,ncle,aind Eva��Wtiioni Wiorkigr,OLJP� of'Jackson COUnty' ConfinIJUM of Carel, of hou�&"inig plirograms lealdinig efforts, to enihance t,he effectiveness thiroughiolut the valley. I I nteirests, Affordable hiOUS,iing �is, es,s,enfial for a th�riviing commu�niity, yet i�ts, --eveni those of' scarcity preveints, many indiviidUa,lsanid faimilies, U�Ppleir-mididle eicoinomic class,eisi—from fully eimbira,cibig As,Nb,nid as their home. Aiddres,sinig these chia,lleinges, requires ininovative solulions, a,nd a complassioinate uindeirstandibig ofthe blairrileirs, oluir resideints face. I am committled to fiindiing pathways t,hat ensuire y, reimainis, accesisibile,., OUr cit iincluzive and vibranit for ia�H Avia i I a b i I i ity Eveiri"ing is plireferablb, bUt s,chedule �is, very flekiblbil. Addltion4l Information I have liveld ini Asi,Nb,nd near�y IaH� of my Hfei,anid I am ps,sionate abolut makinig t,he pilace I ca�H hoirne bletter for everyone, esplecia,lly for thos,le Who caH� AsNand hoirne blut do not have t�he privileges I have I wanit to preserve what i�s siacireld to our town anid chainge what requires 6hanging tioadheire to ou�r c6Hective va I u� e s,,. Page 82 of 321 U p I oia d Yo u ir, Fi I e Field not completed. C ncil s ne ect.'m o u Bu *1 s,s,M ing ,SUMMARY Approvdi of MayorGiraham's recommendationfor the appointment ofJohni �Maher to, Plositilon #7 to, the Planning Commission. POLICTEMS1 PLANS & GOALSSUPPORTED all reguilar, advisory commiftees and �boards shiall be appointed bythle Per the Ashland Municipal Coide 2.04.090, Mayor with the consent of the Council. FISCAL IMPACTS SUGGESTED ACTIONS% MOTIONS,, ANDIOR ORTIONS I move to approve the appointment of John Mahertio Position #Ttio the Planning Commission. REFERENCES & ATTACHMENTS 1., Planning Commission Maher Redacted Pure 1 of I ,Page 84, of 321 <do ri ind a. cotjje L@ g s h I a nd ,o r. u s > s0ject: Online Form Submittal: Appointment Application forGityCommittee,or Commission liq liq I A, it 11 it =. Tom, I I im ME Name John M4her Coimn . ittee or City, Plainniinig Cominissi"'on You Wish to Serve On Email Occupation Community Develbpimenit Banker- LIHTC Affordable Housiinigi ��L e n id e r., Educational Background U1 in �i ve irs, it of C a if'o nd'a Re e I e y H a,a, s S c h oo of �B u s I in e s,s, y ir �c Mast'�el of Busiines,si Aidministratioin With a f US on Rea] Estate ir I -6jul G MITC-115'-'. Flisi'ier C Inteirdiscil. �Iinary' Gra,duate Ceftificate ��in Real� Esitate (IGCKE) Wininer ofthe 20,22 Banil of A, �er �c im i aanid Teriner Ceinter Ja,imes R. Boyce Affbrdbb��b HOUS,iinig PirojeCt CoMpetitians- �Iniveirsiit of Gonnect"IcUtT C'6[ege of Artsanid Sciieinces,, Storrs,, y CT �c �c �Ba, belo, of Arts,,, Ecoino'17ni Development, Magnia,CumiLaUde ir Honors Schola,ir,, Econiomics Scholl'ar, Mathi[Ecoin GPA,.�� 375 Recil iel t oft, e Paul'Tayloranid Alumni S6holarshdp Awards, in �p Related Experience I have 25,+ years, of experience iin finaniciial sie�rvices iiniClUding five yea,irs, (as, of'2024) iin Community Dev-elopirneint Bankiing a,ind affoirdable housinigi dev6bpimenit., Interests I a,mi inteireste,d �in preservinigianid iimproviing the qua�Hty of Hfe for aH� As,Kb,ind residents while incireas,iing the chioice wid SUP�pl�y Of affoirdable housinigi for studeintsi, families, wid seniors. -e Availability Yes, I aim a,vailablb for dayfime wid ev ining meetings anid e ve in tsi, Additional Information I have Hved iin the Rogue Valley siince 2014 and aim pursing my Page 85 of 321 Upload Your File Field not completed. C ncil s ne ect.'m o u Bu *1 s,s,M ing ,SUMMARY This is a request for approvalof a liquior license application for C'hipotle Mexican Grill, Inic., located at 23,105 Ashland Street. POLICTEMS1 PLANS & GOALSSUPPORTED AMC Chapter 632 Liquor License Review . 11 oil " . ml� A FISCAL IMPACTS SUGGESTED ACTIONS; MOTIONSI ANDIOR ORTIONS The Planning, Police, and Fire departments hiave reviewedthel application and recommendapproval of t1he liquor license.,This busines,s co,mplies with the City's land use requirements and hias a Buisiness, Liceinse. lip 1 11 1 1 it 11111115 111111 04A =1 0 =1 ilL 161 =Vffiffl, IWA ii Ellel : lAi I =1 Ll ki K F woymll� ��� MUTMal =-a o FIN Mot iM�MoM� :0=� RF RCM� Pure 1 of I ,Page 87of 321 UREGON UQUOR & CANINAMS CGMMS�S!ON Local Government Recommandatimn Liquor �License ........................................................................................................................................................................... .......................................................................................................................................................................... .......................................................................................................................................................................... .......................................................................................................................................................................... .......................................................................................................................................................................... Per -OAR 845-0105-0304(3): The Commission requires an appIlicant, for issuance olf a new 14cense isslued underORS chapter 47L to providle, writtlen notlice of the applicatJon t1ol the local golvernment, in the formi of a complete, acjcurat�e, and legibIle, Commission foirm. The locallgovernimient is as foIllows., (a) If the ad1dress of the premises proposedl t1o, be 14censed is wit'hin, acitly's limits, the locall government, isthie city. (b) If the addlress,of,thie premises proposed to be licensedl is not withiin, acitly's limits, the locall government, isthie county. 0 INSTRUCTIONS. Si,t,ep 1,: AppIlicant completes a1lof Section 1 (inicluding topof Page 2). Si,t,ep 2: AppIlicant slubmits both pages ofthe form t 'o, the appropriate locall government. NOTE: The 11o,ca I gove rn, m e nt m ay req lu i re add ition a I fo rm s a nd/o r fees. Si,t,ep 3: Local governmenitcompletes at least S,ectioni,2 and returns all pages of the form,,or a copy thereot to t1he appllicantl. The 11o,cal government i�s a1lowed up to 45days tocompietle ,S ect i o, n 3. Si,t,ep 4: AppIlicant takes the form wit ' hi at least Sectionis 1 and 2 comipletled andl includes it with their, CAM P a ppl icatJo n t1o, m eet, t1hie Loca I Govern m e nit Reco m m e nd atJo n d oclu m e nit requirement. Submissions that, do not have at least Sections 1 and 2 comip1leted will not be accepted. Si,t,ep 5,-,T'he locallgovernimient issues its finiall recommendation in Section 3 andl returnis t ' hie compietled form to t1he appIlicant. If the appIlicanit has alreadly submittedl t1hieir initial applicationivia CAMP,, they holdon to the final recommendation and provide it to t1hieir i nvest�igatlor, w hie n req u estled. If' they have not a I rea dy s ul bm itted th e ir a ppl icatio n,, t hey u �p I oa d t1he fu I ly ico m p1leted �Loca I Gove rn mient, Recolmi mie ndation fo rm with th e ir, in iti'a I Applicants withini thie city & Po,rtlland ONLY., After comple�ting the at ' tached form, please fo I I ow t1hese st�e ps to co m p1letle, th e Loca I Golve rn m e nt Recom m e n d a tion process : . ........... 101 Once you have complet�ed t1he application with the City of' Port,landl, yolu witl recei've an e ma i'l njotlifyi ng you th at, yo u r a �p p I i catioln has, been a cce pted, usua I ly with i n two blu si ness days. The email wilt cointain an attachment� �titled ""ABC Pub,14c Noltice." Upload! t,hie ABC Public Notice djocumient� with your CAMP applicatJon t1ol meet the Lolica' Gjovernrnient� Recommendation document requirement�. NOTE: Th i's docu mient, o n ly �p rovidles, p roof jof' slu bm is,si o n. On ce yo u receive you r fi n a I recommendaton from the City of' Portland, yolu wilt need! to providle, that, to yolur assigned OLCC invest'gator. Page 88 of 321 L,ocal Government Recommendation - Liquor License Off -Premises, Sales Brewery.-Plublic House Li rn ited OnI- Prern is,es Sa les, Brewery Full On, -Premises,, Caterer Dist,illery Full OnI-Prernises, Commercial Grower Sales, Privilege Full Oni-Premises, Far Profit Private Club WinIery Full Oni-Rremises, Non Profil Private Club Wholesale IMalt Beverage & WinIe Full On, -Premises,, Other Public Location Warehouse, Full On. -Premises, Public PassengerCarrier 1)�! . .. ... ... POP All JIM E] Form 1� Page 1, RepA8616926f 32 OREGION LIQUOR & CANNABIS COMMISSION L,ocal Government Recommendation - Liquar License I Legal Entity/Individual Applicant Name(s)- ChIpotle Mexican Gll-'rill, Inc, i , lexican I Proposed Trade Name:, Chipalle M i Gril I MPORTANTI-1 You M USTsdbmit th is, form to the locia I government PRI OR to su bmittl ng to 0 LCC. Se ct 1 o n 2 m uist� b e co m p 11 eted by the local govern,mem fo �r t� h i s, Ifo rim t o b e alcice pte d with y'our CAMP applitation. Ole. Ifill! 11 lq�plq I I C i ty o rCo u nity N a m e:l C I ity of As h I a n d Received by:, kerrilick gooden 0 Recommend thil'�'�s license be granted 0 Recommend this license be denied (Please linclude documentation that� meets 08) 0 No, R,ec�o�mimen�daiti'o,�n/Neut,�raI Title: Signatu re:, Form 1� Page 2 RelpAodIM& 32 C ncil s ne ect-'m o u Bu *1 s,s,M ing MINIM Apprioval of Liquor Liceinsefor Shop and Smoke ,SUMMARY This is a request for approvalof a liquior license application for Shopand Smoke AKA, MX High Spirits, and Smoke L L C. located at 110 �L ith, i a Way., POLICTEMS1 PLANS & GOALSSUPPORTED AMC Chapter 632 Liquor License Review BACKGROUND AND ADDITIONAL INFORMATION This is an application for a, Cbange of'Ownersbip — �Retail Off Premises FISCAL IMPACTS SUGGESTED ACTIONS; MOTIONSI ANDIOR ORTIONS The Planning, Police, and Fire departments hiave reviewedthel application and recommendapproval of the liquor license.,This busines,s co,mplies with the City's land use requirements and hias a Buisiness, Liceinse. lip ir 11 I IlIq Ill 111111,411,11111 111MIN1111,00 111111 04A =10 =1 ilL 161 4-4:1-FA ii Ellel: lAi I =1 Ll ki K i 116 1 M=00 ff;T �ff OwIlE=0 0 Pure 1 of I ,Page 91 of 321 1*9 T I AIIm AIIm '41 B LIP. FII I q LWA I NRI LPj 1A LPJi 0 14 �LINI, Th e to c a It gove �r n m e �n't i I a sf o I tows .: (a) If''the address of' the premises proposed �to, be lic�ensed i's within a, city's timits,the local, governmenitisthe city. (b) If' the aid dress olif the premises proposed to be licenised is no,twithiin a c�ity-",s Limits.,, the local governiment is the COLUnty. Seclill on Ill ��: Ap p Lizia �nit co m p letes I cti o �ni 1 of' th i's f'o rmi a n dl s u b, m its i't to th e a p p ro p ri'ate c i ty o �r CO U n tyj u r i Is d i'c t i'o �n. A p p I i c a n It ve �r lif 1 e s w lit �hi t h e I o c a I. go ve r In rn e ri�� t,w h� e t h� e ir a, d d 1' t i o �n a, I f o rm Is o r f'ee s a rIe �re q ui rIe d.Ap p1l c a� M c om p1t,etes, �p aiym enit toi Loc�ia t, III ui rillsd i ct ib n f'o r vrloc�e szii �n g a �p p Libation iiif' tbiey req u re f eels. Th 011 s dbels n ot 1 nz Lu d e 0 LC C Iiii ce n s e f'ees IS Ie cl� 011 o n 2 ��: L o c: a L gove r, n �m e �nit c o m p I e t e Is I e cti o �ni 2,, t o p r ov e a c; c e �p t a n c e o recommendiatJon form and returns f'ormi to the app,[Jcant. ApplmlcaiM may UpLoiad the aiccepted form with Sections'l & 2 ffiled out to CAMP or wait unitiL, recommendation is mi a dl e bef o �re Is u b mi i'tti'n g to 0 LC C vi ai CAM P. IS Ie cl� ill o n I ��: 0 �n c: e �rlIe� c: o m m e �n d a t il oi �n i s dl Ie It e� r m i'n e dl , loi c ai L gove r, n �m e �n It c o m p I e t e Is Section 3 of' this f orm aind �retur'ns it to the appticant. Applicant uptoaids the comptete f orm ai �n d ai ny S U �p �p o rti n gli nif'o rm at'i o �ni �p �rovi d e d by t h e city o r C 0 U nty to CA M �P Full On -Premises I Catereir Fluill On -Premises, Other Public Locabon Fluill Gni-Pfremises, For Profit Private Club, Fluill Gni-Pfremises, Non Profit Prilvate Club C I Fluill Gni-Premises, Publ'i Passenger Carrier Brewery, D 11 sti 111 e, ry Grower Sailes, Privilege W, iniery Wholesale Mailt Beverage ,& Wine Warehouse i IN, v 816 4, f l age b, 321 luo Olk)CI GREIGION LIQUOR CANNABIS COMMISSION Local Government Recommendation — Liquor License i NIV g816 634, � ae , of 321 Local Government Recommendation — Liquor License Legal Entilty/Individual ApplIII ca nit Narvie(sl): MKJIIG' 111 sis''IF)H1'rs'l A. SMOKE LI...0 Proposed Trade �Naimem.1, SH01") AND SMOKE After compleliting sectio,n 1,, please slubmit your pp lice to the, Inc for recommendation� Afte ir a cce piti n g, t �h i s, fo r m, II e a se relt ire Ipily, to, t h e a p p I ii ca n t NN i t h relce i ve d a n d a cc e pt e d I ire fo, im ati o, n City o,r` Couirity Naime,'. Ashland I Date, Applicaitibn Received", 1.6.2025 Received by: Klen-ick Goo(len Recommend this, license be granted Optional Date IReceiveld Stamp 0 Recommend this, license bedenied (Please inClUde, documentatijon that r7neets.0-A-R, --- 8-4.25-0-0-5-0-3081") 0 No Reco�m�mie�nida�tii�o�n/6Nejut:ra��I mmm•�� Afteir providing, ly-olur recommelindation and signature, please, relturn t,his, form to the, applicant. 2 J� F", a g e IKV 81ii,4 age , of 321 C ncil s ne ect-I'm o u Bu *1 s,s,M ing Approval of Liquor LicenseforGood Juice Wine Shiop ,SUMMARY This is a request for approval of a liquior license application forGood Juice Wine Shop located at, 250 Oak Streell POLICIES., PLANS & GOAD ,SUPPORTED AMC Chapter 632 Liquor License Review FISCAL IMPACTS SUGGESTED ACT111ONS,; MOTIONS,, ANDIOR ORTIONS The Planning, Police, and Fire departments hiave reviewedthel application and recommendapproval of the liquor license.,This busines,s co,mplies with the City's land use requirements and hias a Buisiness, LiGense. 04A =10 =1 ilL 161 4-4:1-FA ii Ellel: lAi I =1 Ll ki K 1111111 ��lll � lilligil I III I I MOMMM Pure 1 of I Ad ,Page 95 of 321 UREGON UQUOR & CANINAMS CGMMS�S!ON Local Government Recommandatimn Liquor �License ........................................................................................................................................................................... .......................................................................................................................................................................... .......................................................................................................................................................................... .......................................................................................................................................................................... .......................................................................................................................................................................... Per -OAR 845-0105-0304(3): The Commission requires an appIlicant, for issuance olf a new 14cense isslued underORS chapter 47L to providle, writtlen notlice of the applicatJon t1ol the local golvernment, in the formi of a complete, acjcurat�e, and legibIle, Commission foirm. The locallgovernimient is as foIllows., (a) If the ad1dress of the premises proposedl t1o, be licensed is wit'hin, acitly's limits, the locall government, isthie city. (b) If the address ,of,thie premises proposed to be licensedl is not withiin, acitly's limits, the locall government, isthie county. INSTRUCTIONS.0 ,ep 1,: AppIlicant completes aIIf Section 1 (inicluding topof Page 2). ,ep 2: AppIlicant slubmits both pages ofthe form t 'o, the appropriate Il government. NOTE: The 11o,ca I gove rn, m e nt may req lu i re add ition a I forms a nd/o r fees. ,ep 3: Local governmenitcompletes at least S,ectioni,2 and returns all pages of the form,,or a copy thereot to t1he appllicantl. The 11o,cal government iis ll e ays tocompietle ,S ect i ,ep 4: AppIlicant takes the form wit ' hi at least Sectionis 1 and 2 comipletled and includes it with their, CAM P a ppl icatJo n t1o, m eet, t1hie Local Govern m en Reco m m e nd atJo n d oclu m e nit requirement. Submissions that, do not have at least Sections 1 and 2 comip1leted will not be accepted. ,ep 5,-,T'he locallgovernimient issues its finial l recommendation in Section 3 and returnis t' hie compietled form to t1he asp pIlicant. If the asp pIlicanit has alreadly submittedl t1hieir initial applicationivia CAMP,, they holdon to the final recommendation and provide it to t1hieir i nvest�igatlor, w hie n req u estled. If' they have not a I rea dy s ul bm itted th e ir a ppl icatio n,, t hey oa d t1he fu I ly ico m p1leted �Loca I Gove rn mient, Recolmi mie ndation fo rm with th e ir, in iti'a I Applicants withini thie city & Po,rtlland ONLY., After comple�ting the at ' tached form, please fo I I ow t1hese sImps to co m p1letle, th e Loca I Golve rn m e nt Recom m e n d a tion process : . ........... 101 Once you have complet�ed t1he application with the City of' Port,landl, yolu witl recei've an e ma i'l njotlifyi ng you th at, yo tioln has, been a cce pted, usua I ly with i n two blu si ness days. The email wilt cointain an attachment� titled ""ABC Pub,14c Noltice." Upload! t,hie ABC Public Notice djocumient� with your CAMP applicatJon t1ol meet the Lolica' Gjovernrnient� Recommendation document requirement�. NOTE: Th i's docu mient, o n ly �p rovidles, p roof jof' slu bm is,si o n. On ce yo u receive you r fi n a I recommendaton from the City of' Portland, yolu wilt need! to providle, that, to yolur assigned OLCC invest'gator. Page 916 of 321 L,ocal Government Recommendation - Liquor License Off -Premises, SaIles Brewerg- Plublic House Li rn ited OnI- Prern is,es Sa les, Brewery Full On, -Premises,, Caterer DIII' s"ill ery Full OnI-Prernises, Commercial Grower Sales, Privilege Full Oni-PremIse s, Far Il fi IPrivate Club WinIery Full Oni-RremIse s, Non Profil Private Club Wholesale IMalt Beverage & WinIe Full On, -Premises,, Other Public Location Warehouse, Full On. -Premises, Public PassengerCarrier �l11.1111 ... POP ....... .... Ah ® � ,feu A A Ah A A MAO, E] lu "MASMEMINUM M, 1 0 I " I I Form 1� Page 1, RejpJ8d4726,f 32 L,ocal Government Recommendation — Liquorl License Legal Entity/IndiviI inIIIame(s),.- Joshua, Doreak Proposed Trade Name:, Good, Juice "Wine �Shop I MPORTANTI-1 You M USTsubmit th is, form to the locia I government PRI OR to s,u bmittl ng to OLCC. Se ct 1 o n 2 m uist� b e co m p 11 eted by the local governmen t fo o rm t o be a cce pited with y'our CAMP applitation. Local Government Recommendlation Proof of Acceptance Ifill! 11 iii1p I I 4 City orCounty Name.- City of'Ashland Received by:, Kerrick Gooden, Loll Recommend thilis license be grianted 0 Recommend this license be denied (Please linclude documentation tlhat� meets 08) Recommendation/Neutral Title. - Siglest u re:, Form 1� Page 2 Rejp4qWV6,f 32 C ncil s ne eet.'m o u Bu *1 s,s,M ing ,SUMMARY This is a request for approval of a liquior license application for Terrene Winery'and Gidery AKA A,nders' Acres L,LC locate,d at 1713 Siskiyou POLICIES, -PLANS & GOALS SUPPORTED AMC Chapter 632 Liquor Licens,e Review WIN FISCAL IMPACTS SUGGESTED ACTIONS,, MOTIONS,, ANDIOR ORTIONS The Planning, Police, and Fire departments hiave reviewedthel application and recommendapproval of t1he liquor licens,e.,This busines,s co,mpliels with the City's land use requirements and hias a Buisiness, Libelns,e. �Iljq liq 111111 !�I� I 0 REFERENCES & ATTACHMENTS, 1. Terrene Winery and Cidery_Redacated Pure 1 of I lllllll�u ,Page 99 of 321 OREGON LIQUOR& CANINANS, COMMISSION Local Government Recommendation quor License Per OAR 8,45-005-0304(3): The Commission requires, an appilicant for is,suance of a new licens,e iss, u e d u �n d e r 0 R,S &h a pite r 4.7 11 to p rovi d e w ritte n n� olt i ce, olf" th e, a pi p li cat i o n to th e I olcai I governm�entin the form of acomplete,ii accuratlie, and legible Commission form�. Th e I o c a I g o ve, r n1 rn e, n t, i s, a s, fo I I o w s, : (a) If the aiddress ofthe premis,es, piro,plos,ed to be, licens,ed is, within a city's, limits, the local governmientis the city. (b) Ifthe address, of the piremises, propos,ed to be licens,edis not within a city"s limits, the local go v e it i s t, h e, co u D IIIIINSTRUCTIGNS: Site,p 11, -S A p p Ili ca nt co m p I etes, a I I of Sect i o, n 1, (inI c I u d i ng to, p of Pa ge 2). Site,p 2: Applicant submiits both pagesof the formto the appiropiriatle, local government. NOTE: The local government may require additional forms, and/or fees., Site,p 3: Local government completes at least Sectlibn,2 and returns, all pages of the form, or a copy thereof, to the applicant. The local government i's allowed up, to 45, days, to comiplete Sectlion 1, Site,p 4: Applicant takes the form with at least, Sections 1, III II completed and includes it, with their CAMP application'to meettlie LocalGoverb ment Recommendation document requirement. Submissions, that do not, have, at least Sections, 1 and 2 completed will not e, acceptled. Site,p 5:The local governIrnentl is,sues, its final recommendation III i Section 3, and returnsthe comipleted form to the applicant., If the applicant has, already subm,it,ted their initial aplpticatlioroll via CAMP, they �n to the, final recommendation and provide it to their investigator,ii when reques,ted., If they, have not already, su&mitlited their application,, they upload the fully com�pleted Local Golvern�ment Recommendation form witlih� their initial App,licant:s,'wiffilin tfiei city o,f' Poftlan�d ONLY:After completing the attached form�,i pleas,e follow thes,e s,tlie,ps to complet(e the Local&over�nment Recommendation plrolcess,: A, p pi I y vi a t, h e, ,C jt y w,. �. ........... . ............. _ 2 �fl P o, �rt I a �,n d� Once you havecompletled the application with the Citly of Portland,, you Iill receive, anI emiaill notifying you that,your application has been accepted, usually within two bus,III nes,s day's., The ema i I wi I I co ntai IIn anI attach ment, tlitled ""ABC it Notice,." Upload the AB,C Public Notice, do,cument, with,your CAMP apiplication'to mieet, the Local Governrnientl Recommendation document requiremient''. NOTE: This, do,cument only provides proof of s,ubmBlasi on. Onceyou receive your final recomimiendatlioroll from the Citly,of Portland, you wil, ide that to your as,s,i'gned OLCC investigator. Pagel 100 of 3211 01m, GREIGON LIQUOR CANNABIS COMMISSION Local Liquor License Off -Premises Sales, Brewery -Public Holuse, IF11 Gn-Rern� u e,For RroPrivate C l ubpi Winery IFU11 G= iremuse , �n Profit Private Cl�ub Whless 1e I il�tBeveriage,&'Wine IF11 Gn-Premise,s, Other Publicociati oa ire, IFlu I l i= P ire m ises, l 1 [c Passe nge r Ca rriie r Sectiwr 1—Submission — To be completed by Applicant: Legal Entity/Individual Applicant Name(s): Anden'Acres LLC Proposed Trade Name: Tcnrne winery and, Cidcry Premises Address: 1713 Si>kiyuu Blvd, Unit: City: AshlznJ County: luckson Zip: 97520 Application Type: ONew LicenseApplication OChange of ownership oChange of Location License Type: winery � Additional location for an Existing License Contact Name: Andrew Johnson Phone: Mailing Address: - City: AshlandState: OR Zip: 97520 Email Address:- Please check all that apply to your proposed business operations at this location: Manufacturing/Protluction ORetail Off -Premises Sales Retail On -Premises Sales &Consumption If there will be On -Premises Consumption at this bcatlon: Indoor Consumption � Outdoor Consumption Proposing [o Allow Minors Section 1 continued on next page Form I Pagel RpQQ,J,6j28f 32 iquo Local Governm�ent' Recom, mend ati on L r, License IL,eg-1IEire 'ti,t,y/Il�ivi�I lii'cain�INIa�m�e(s): Ande't-s' Acres 1.A.,C Propols,ed Trade Narne: ""J"'erl"ene, Winery and, Cidery I M IP 0 IRT'A N'T 'YO ILI M Ul ST S ILI Ib im i t t ICI i s f 01 r m ° II IIo,c a I g ove, r e, n' III II III0 R °t o s u b rn itt i n g, t o 0 LCC . Se ct i ol n 2 rn U St �b� e co m 1p I ete,d by, the lo,ca'lgo vernmen t f o ir t hI i s f 01 r m t o b,e a,c ce p te,d W it 11 Y 0 U ir" CA M R a p I II icat i o im. �I lI r pliq Afteiriac,celpti,tliiis,f,orini,, plIe,ase re, rare a copy to the,apph,ciant with receive,d arid a,ccepte,d infGrmatioin Cityoir' County Name : Ashland, �D,a,te,App���ic,at'i'�'oin�Rece�i'v,ed- 1.7.20,25 Reiceived by: Kerrick Gooden, L! Re w m m e n d t: h i s I i ce n se b e g �r a n te d oll Optional Date Received Stamp 2,145 0 Recommend this license be denied (Please, knd��ude, docUmen'ta'doin that meje,ts (ARAD -005-0308111) I,- 0 No Re�co,m�m�e�nidlation/'Nl,euit:r,aI EMII� AfteirIpr'oviding YOUir re,,colryiniendation and signat'Ulre,, lI e, a it rri thi�s foirm the applicant. Form I Page 2 RpQ�46i8f, 32 From: n gr�elll �lcjV�Wllus�.com� To: Ashland City Recorder 11 Subject Online FonT�'Slubmiittaill: City Council Public Testiiimon IForm Date: Tuesday, January 07,, 2025 8.46::23 PM [EXTERNAL SENDER] RublicTestimony This form prolvides the opportlunity for clitilze,ns to slubmit public testimony for eetli n g s. Te sti m o n y' w i I I be, a cce pte,d fo, r both g e n e �ra I p u b I i c�, foru m ite m s and age,nd�a items., This, form must �be submitted by 10 am the day, of the meeting., Written te,stimonies submitted by the dbadline, willl �be availlable to the Mayor and Gity Council before the meeting., I I i 1711� IF Sul I I Jiohn Grir6[1 1 22 -2 5 Meetil Date 1 9 0111"ll M. W.1305ff= Indicate if you wiant, to Written provide written testimo,ny, or if you wiant to, speak viia Zo,om,.,, Indicate if you would PublJc Forum liuring agendia item. W ri tte n Te s t i lm o ny I have heard ghat there aire coinversatioiii i i place itelgiardinig (Leiave this section the rernoAhe Girainite St., reservoir daihi iremova] of b[ank, ifyou aire� the sWimmling hole. This, iris, sbocking aind heartbreaklinig t,hat we requesting to speak are conisilderinig thiis sinice t�he reservoir iiisi, t�he lonly, free pUblic e I e ct �ro �n li ca I I place to swim �in moviin g wa,ter wit,hini a 30 minute drive I ca,n tell 'Of MY favorite plb,ces ini town you that thie reservoir was oine wheni I was it ini the summer as -a kid and it sfi1 nie the oN�y free places, for kids, to in OUt in cool offdurinig the hot S save t�he joy of'chJIldhioold, UMMer rnont,hsi. Save phi e reservoir, save AshIan ld! Thank you for your time -Johin OirreH� Pagel 103 of 321 C ncil s ne ect-'m o u Bu *1 s,s,M ing IgMEM First, Reading — ORD 3245 An Ordinance Terminating Specified Commiss,ionand Re, -establishing AIVIC Chiapteir, 2.13tio create Advisiory Cornmittees Dioug McGielary, City Attorney, Acting ,SUMMARY This ordinance terminates, specified cornmiss,ions,, renames, the Municipal Audit Commission tothel Municipal Audit Committe,e,, and re-establishels AM Ghapter 2. 13 to formalize the creation� of City Counciland Management Advisiory Committe,es. It standardizes ciommifte,e structuresand functions, aligns thern with, the City s goals,, and einhances transpa�rency,''accou�n��t,a�bil�ity', and inclusivity in goveirnance. POLICIES1 PLANS & GOALSSUPPORTED 1, This ordinance supports the Council's goal ofimproving governance and community engagement by: • Formalizing advisory cornmiftee structures under AMC Chapter 2.13. • Eliminating redundancy by, terminating outdated commissions. • Promoting diversity, equity, and inclusion in committeel membeirship., • Aligning committe,efunctions with, City priorities toenhiance decision -making. This ordinance builds onthel success, of Res,olution 2023-06, which, uipclate,d and consOlidatecladvisory committe,es, relplacing thel commission model witha rnore efficient cornmitteel structure. The ordinance reinamels the Municipal Audit Commiss,ionand re-establishes AIVIC Chiapteir 2.1311 to provide uniform policies, and p�roce,diu��r,es,f,o,r,ad��v�i��sory committees while rnaintai"ni"ng stary bodies likel the Planning Commiss,ion, Citizens and Municival Audit, C,omrnitteel under state! law requirements., Budget Committee, mm "nuz-VII14m; • Esta4ilishing clear roles and �res,poes,foory committees., • Defining thefunction and scqpe ofelx-officio members.,, • Addingthie City, Band to Management Advisory C,omrnitteels (MAC's). • Providing guidellines, for term limits and rne,eting aftenclanGel to ensure effectivelness, and continuity., The draft ordinance hias beeln� shiared with committeel chairs for fee,dback, focusing on� consisteincy in committe,e chiarters, structure,, and ex-officio roles. FISCAL IMPACTS This ordinancedoes, not imposeaddition,61 costs, but streamlines staffand resourceallocation by standard izin ciornmifte,e operations and removing redundant commis,sions., i SUGGESTED ACTIONS, MOTIONS., ANDIOR OPTIONS Approvel the ordinanGel asa first reading. Schedulethel second reading and potential adoption at-thel next regular Council me,eting. Recommended motion: `11� movel to approve thel first reading of Ordinance No. 311245,,,an� ordinancel terminating sp,ecified commissions, and re-establishing AMC Chapter reinamingthel Municip,61 Audit Commission to the Municipal Audit Committee, 2.13 to createl City Counciland Management Advisory C,omrnitteels., Ifurther movetio s6hedule the s,econd Pure 1 of 2 Page, 104, of 321 C ncil s ne ect.'m o u Bu *1 s,s,M ing reading and potential adoption� of thisordinancue at the inext reguilarly scheduled public Council inies,s meeting."" REFERENCES & ATTACHMENTS Pure 2 of 2 11 Page, 105 of 321 1 Ir 611 X It IIN 1 110 1XIM Pat 1. � N 6 1 1 lik IN WHEREAS Article 2. Section 1 of the Ashland City Charterprovi , Powers of -the I The City shall. have all powers, whichthe conslituonsl statutes, and coimiion law of the United States and of this Sitate expressly or impliedly grant or allow municipalities, as fully as -though this Charter specifically enumerated eah of those powers, as, well as all powers not inconsistent with the foregoing; and,, in addition thereto,, shall. possess all powers hereinafter specifically granted. All the authon'ty thereof shall have perpetual succession,. WHEREAS the City of Ashland has a strong tradition of citizen involvement -through advisory b yes, which play a crucial role "in providing valuable recornmendat "ions and advic�e -to the City od' Council and City Management-, and I WHEREAS the City Council the City of Ashland has observed the success of the coimn.ittee structure implemented under Resolution 202306,1 which updated and consolidated Resolutions 2022-24, and 202232 enhancing community participation and effective advisory input over -the past year,; and WHEREAS the City Council recognizes, the need to formalize and codify these successful coimn.ittee structures into the Ashland municipal code to ensure consistency,,, -transparency,, and accountability in the operations of advisory boards- and WHEREAS the termination of specifiedcommissions, which have been replaced by more efficient and relevant advisory coimnittees,,, is necessary to streamline advisory processes, and eli.1n.inate redundancy; and WHEREAS the establishment of new advisory cominittees, will provide clear roles, and 'bI 'nclus,'vityl, and ensure that advisory bodies reflec�t thediverse responsi 1 ities, promote 1 1 populations with In the city of Ashland; and WHEREAS the new ordinance will. upport -the City's goals of transparency, accountability, and effective governanc�e by providing structured guidance for the forination,' operation, and responsibilities of advisory coininittees; and WHEREAS the advisory committees established under th Is, ordinance will. assist the City in 1.11 achieving its strategic goals by providing informed recommendations on various matters of public "interest and administrat ive functions; and WHEREAS the City Council is, cornmitted -to maintaining h igh ethical standards, promoting d'versity .1 1 equity and inclusion, and ensuring that advisory comin ttees, operate in a manner that aligns with -the City's prion'ties, and legal framework, - Page 106 of 321 SECTION 1,.,, TERMINATION AND RENAMING OF SPECIFIED COMMISSIONS, This ordinance terminates each of the listed ordinances, as, follows: • Chapter 2.13, TRA N SPORTATION COMMISSION • Chapter 2.151 FOREST LANDS, COMMIS,S1,10N • Chapter 2.17 PUBLIC ARTS COMMISSION • Chapter 2.18 CO N SERVATION COMMIS S ION • Chapter 2.19 ]BOLTSING AND HUMAN SERVICE S COMMISSION • Chapter 2.20 SOCIAL, EQUITY AN D RA CIAL JUSTICE COMMISSION • Chapter 2.23, ASHLAND AIRPORT COMMISSION • Chapter 2.24, HISTORIC COMMISSION • Chapter 2.251 TREE COMMISSION • Chapter 2.26, ASHLANDWILDFIRE SAFETY COMMISSION • Chapter 2.27 CLIMATE POLICY COMMISSION • Chapter 2.56, CITY BA AND I and Chapter 2.11 Municipal Audit Coimmssion is not terminated but renamed the Mun al Audit Committee., SECTION 2. RE-ESTABL1SHMENT OF AMC CHAPTER 2.13 m' AMC Chapter Prestab 2.13 eviously terminated is re-lished by the following title and language as follows,. 0 2.13.005 Purpose j 40, Ad committees, require unifform ]rules, poncte's and operating - rocedures to ensure maximu'm producti , vity and fairness for members and the public. These pol I i , cl , es, and Procedures, govern all Cit3: Council and Management Advi , sio!a Committees. The follow"' 40 40 are consistent acrsorCommi oss, all City of Ashland Adviy , ttees estabil , sihed here. A. Commi , ttees will have, maximum of nin War voting inein'bers -unless the IN IN Commi , ttee has student members. Two additional voti , na seats are available to high school and colle e students for each.advis, ommittee should there be '9 .quall"fied students interested i , n a "i i , ei , pating on a committee,.,, 1) ri 40 B. Commi , ttee memb,ers should reflect and represent a wide range o community interand perspectives. 40, 0 A 0 I . -ude memb,ers that represient diversity of genden, C. Committees will strive to incl 40 40, race, ethni , C1 , W. and 40, 1 0 A 1 0.. -ude two mom b,ers -under� the age of 35 at the R8, Committees -w*ll strive to cl ORDIN CE NO. 3,245 Page 2 of 8 Page 107of 321 40 SP pol , nt of appointment,.,, E. Committees will actively integrate consideration Of how po,ll* recommendations impact low Income and/or, ni a,liz!pd populations,, and the environment. F., The Cijy Manager will appoint one J'1) nonvoti , ng ex-officio inein'ber to, proving support to the committee,.,, G. The MA lr will P 1*nt u 1 0 two (2), nonvotim, _yoa pop t X-officio members from the 40 City Council to serve *in, the role� of Counci , I Li-aison,.. 0 'M PH. In addition to the speciii , c committet charters described below," committees,, 0 8, 0 "'dance will respond to requests, b: the City Council for policy h it y or program glui related to their area of focus,., M, M, 1. The Municipal Audit Cominittee, C1 I nzens Budget Committee,, and Plan a M, M, 40 IN 40 Commi , si,sion are dictated by the re,gui , rements outil , ned 1 , n Oregon Revised SP M, 40 '11* Statutes and are not subject to, the, provisions of thi , si, orninance. 0 2.13.010 E,sitablishment of Specific ACIS 110122 Committees A., Climate and Environmental PoIICY AGV1 , SiOry, Committee (CEFAC) M, 0 IN M, M, A Climate and Environmental Policy Advi , son Committee JCEPAQ is established by the City Council. Members should have expertise or interest in topics fficludi , ng, but not limited 0 to, Climate change, environmental issues , public health, energy efficle and, renewable energy. The commi , ttee is encour d to I , nclude representatives, from the solid waste M, M, franchiset for the My -ut ern 0 ILT 40, 40" d the Ashland School District on the 1 So h re�gon niversill, an 40 commi , ttee., As, EX-Offici , o, Memb,er&: The term "ex-officio members,," refers onIv to Ciftv staff and Council inembers, includi uncil liaisons to the CEPAC. The CEPAC shall be resi)onsible for asisistini! the Citv in the followin 40 1. Making recommendati , ons on strateggi"es,, actions, and progh rams relathe M, SP Mlementation and up,dati , Ing of the Climate and Ene�rey action.Plan 1 , n furtherance 40 0 SP 0 IN of its ts climate Mitigation and adaptation goals,, and strategi , es, per AMC 911.1410. The SP 40, 40, issues, the CEPAC shall advise the City I I I � Council on include, but are not I*m*ted to., SP M, • Mod-ifficatiollis, to benchmarks,,,, targets,,,,, or actions contained in the CEAP as needed to incorporate the 'best available science and practices, to achieve the Cl*t3: of Ashland's climate-relatedgoals and targets SP SP • Pr�oce�ssi, for considering, amendments and, updates to, the CE,AP 0 , the com U' *j I is • CEAP i-M-plementation progresis for m nii3: and for My operations 40 • Intei!ration of Iona -term social. economic. and envi , ronmental 2oals, into the CEAP • Climate education for the commu,ni' P 0 • CEA IMPlementatio $11P 2. Providing information to staff and the Cl*t3: Council to ensure that benchmarks, ta gets,,,, or actions, developed for', or by,,, the cit3: of Ashland ORDINANCE NO. 3245 Page 3 of 81 incorporate the besl avallable science and practices to, achleve the intended climate or environmental related goals and targets, 0 3. Providing recommendations to ensure that City of Ashland planning efforts,, incorporate long-term climate and envilronmentalgoals 40 Assi'stin other City of Ashland advisory comm.ittees and commissions in M, 40 addressing, issues that have a, clilmate or envi , ronmental nexus 40 M, 40 5. Educati , ng and advocati for Ashland's climate and envi , ronmental goals B. Historic Preservation Advisory Committee (HPAC A Historic Preservation AdvisoL-y committee JHPAQ is established the Clix Council. To, r i gluall y the HPAC a as,, the City of Ashlnd's Ce fified Local Government JCLG), COMMISSIOR., the m lity of appointments for voting ' members,, of the HPAC,,, to the extent 40, A volu n tee r m e m b e r, s,, are ava, ila b I e In th, e cl-ty, Will have direct h i si o s,ervation 40 0 40 0 experi , ence or meet the professional gualifications ji , ncluding archavol rchitectural hl*sto!:Y,, comervation," cultural anthropology,,, curation, engineering," folklore': historic M, M, I histori-epr 440, planning and history), arch "tectu re, historic landscape architecture, eservalion under Oregon State Historic Preservation Office requirements. The.H.PAC all be responsible for assisting the City in the folio -wing. 1. nghPlann,Cmmimiss nnd the City Council areas or, f 40, A i2ropeftles o Sl scant historical value and interest for considerall"'on tobe designated historlc l2ropenies. 40 2. Recommendi ordinances and other measures desi , gned to, protect and M, 40 , M, foster interest in the i , mprovement of designated historic properties, 40 M, 0 is 3. Revi , ewl"ng.0terature and sources of funding concer'ni the protection and 40 A improvement of designated hi , sioric,proper ties. 40 Advisi- *tv Ing Commission concerning the n � staff and the Plann 0 is on i Wth I improvement of des,igminaled hiri stoc,propertiin connectio n Type I M, M, and Type 111, Planning Actions involving new construction or alterations to. exisixing historic resources, a, 40 , 50 Advisiin2m aDD . licants and sitaff' ui)on reauesit on sil"2'n Dermits. builldini! i)erml , ts., # I M, and other prqle,cts involving, new construction Or' alterations within Ashland'si M, a designated Historic Di , sitri'cts 60 Advising the Planning Commission, the Ashland Parks and Recreation Commi , si,sion, c1lj del artmentsi: and other, cl , !y auvi , si,oi commissions boards,,,,. 3 a 1 4, A and committees, regaraing nisixoric co onentsi, ofggovernment projects, under consideration within Ashland's deli gated Historic District's staff nd the P anning Commission on project applicaflo si, for, ,7. Advising City� a I i n 0 0 funding, including evatuating sals to ensure alignment with the C .0 historl' 1 ervationgoals and comptance with applicable regulations. 8 0 40, -mw 0 Assis"jig in, promoting pu lic support for the -preservation and recognition of Ashland's historic past staff end the P *rr, anning Commission on a,esthetc standads,, fo 90 Advising City� i a I I ORDINANCE NO. 3245 Page 141, of 81 historic areas, C. Housing and Human Services 1. S,01T Committee (UHSA A Housi and Human SAio .HSA lisdhCl ily 40 Courn ci 1 1. Members,, should have expertise or i"Ate rest in 'to s inicludinig". but not limited to, social services,_, unhoused and ma, al income population service's,'economic and housin 40 development,, uni , versal hous" design," a d the nees of elderla and disabled persons. The RHSAC all be responsible for assisting the Cit3: in, the following. M, 40 M, 10 Asses,sini! and making r,ecommendati , ons on the continuum of housiniz and 40 40 - -unity I , A �,ategi , e in human lervice needs of the comm and fund s, reial" g to h 0 ousing, and human services M, M, 20 Advising the City Council on programs that assist in addr�essin the unmet utillty, me,ai , cpl, transportation, and food needs,, of sieniors, childrenl and families In Ashland, land other related human si,ervi , ce programs, 0 3. Making recommendations to, the Clm,!,y Councill on Communit3: Development n H using Block Grant WDBG), City of Ashland Social Service Grants a d o Trust Fund and related allocations 0 40 Assisitin 'n identlEying federal,i, State,, county, and private funding for M, 40 40 imple�me�ntation of housi , ng land human servi , ce programs M, 40 5. Fostering public c knowledge of and support for city housing and human. seiNice prog,rams 6. Enhancing cooperati , onbetween the public and private siectorsley promol* integrated aoaches that provide sultable housing, a healthy liv 0 environment,, and expanded economi , c opportunities for low and moderate-, incompA)ersons Evaluati , ng,, reviewirill, and recommending to the Planning Comnll , Sision and. C*t 40, n I I Council Innovative la d use stra te,g*es targeted to pr mote abroad variety of needed housing types j 40 A 0 8. Monitoring housing discri'minati , on comp avrits and correcii , ve actionswithin IN" A the Cl d advisling the City Counciffil on potentiffial measures to be taken to a 0 M, M", M, ful rt h e r e al opportunim'!j to all persons, to live ve in suitable housing facilities regardless of race, color, relij I glon, sexual orientati ,,,ge derldenti national omIn'', 1 ,, source of income or famillial status,, D,., Public Arts Advisory Committee JPAAC) A 4, 1 ished Cit nci40, Public Ar�tsi, Advisory Commi e (PAAC I s establiby the Coul. Members,, sibould have expertise or Interest in topicsincluding,but not limited to,11 art, arts organizations,, educalion,la d structural and landscape architecture. The PAAC shall adhere to, and fill the role of the Pubil , c Art Commission as,, it may be dest"gnated in a, MC 2.2,911 Public Art., Th'AAC shall be re Sible for assisting the City in the follow* in g 181 Providing advice to ensure the arts continue tobe of value as an integral part of .Cl ORDINANCE NO. 3245 Page 5 of 81 M, 18, As,,sl*stl*n2 In DrOnlotim! the afts in Ashland to enrich the lives of 'its Citizens througgh education and demonstration J. Advising the City Council and Cify management on standards,, and g4it , telines IN, lac* 1 11111 for selecting,, commissioningy,11 plac* ma nta" nd removing public art M, As 141. Advising the City of Ashland on how best to assist organizati , ons that provide local leadership on afts-related matters to make the arts a mor IN, ortant part of community life, SO, Assisting the CIR3: Council, the Ashland Parks and Recreation Commisi, Historic Preservation Advisolly Commi*tte,e,,, and the Planning Commission in Ming, public art to enhance existing ' development in public parks, other public lands., and public structures. 68, Advising the, Planuing Commisisionk, the Ashland Pl,arks and Recreation V 0 IN M, Commission, other cl*t3: a(ivlso!2: Committees and commissi , Ons nd ci departments,, reglai ding artistic components,, of all municipal government projects, under cons ideration e cit a 78, Sei-ving as a resource forasi,sessi , ng the ar�ti , Siti , c components ofland use developments 81. Advising the City Council on lily and programs to enhance and t encourage t e planning, placement, and maintenance of ub,li*c displays of ar i , n locations, en to, the public within the co,mmmn:IhL 91., Encouraging connections with other local, regional,11 and national , M,iM, I 'it of t nd preseiion -vatof axtii sitc organizations, working for the benef ara values, 40 10. Recogni , zi , ng and encouraging groups and anizations that enrich Ashland fe by bringing cultural and artistic values, and ai-tiffacts to the 11. Assisting In the pursuit ofghiffis and grants for support of arts programs,, and 0 activities and theprocurement of P"U'bl-1c art . 4, 4, 40, Ev, Social -Eguit3: and Racial Justice Advioso!:y Committee JS C), 40 A Social Eauitv and R,aci , al Justice Advisioi-v Committee (SFRJAC) 'i's established by the C a M, M, including I , tK Councifl. Members should have expertise or interesit in topics including,, but not limited 40 so to, social egullj and Usti , ce for margina , i I i , zed populations. Membershi'p should also 2 represient a cross section of historically marginatized or underre-ppawn ted groups, such as,, Black, ln,dl.genous, people of color, L,GBTQI,A+,, the elder, d disabled personsi., The SERJAC shall be resiDDIIS1 , ble for assistine the Ciftv 'in the followin 181 Encouraging, undersitandingli, and celebrating, the uiversity of the City's population andmitors and ro,motin.9 aml , cable intergroup, relations,withini the city y Is, Recommending po,li*ci*es,il measures', and practices to bring about soci , al alid racial equity and greater inclusioll for all who, live,,work or visit, in Ashland including Counter measures to, addressi, systemic rac sip, homophobia sexism B I l su i .', antisiemitism, Islamophobia,, and other racim and social ineguiffities impacting Black,, Indigello,usdReople of color,, LGBTQIA+, and disabled ORDINANCE NO. 3245 Page 6 of 8 0 M, persons as well as other marginaHzed persons -Elm 3. Recommencil , ng efforts,, to increase economic Opportunities for Black,,- Indigenows, People of color, L,GBTQIA+,, and disabled persons, as well as other marginalized persons in the Ashland com.-Muni 40 M, 0 40 Advisin di , versilj *tv d M, nclusion JDEI), and egul �., an i human rights training., M, 9 M, for City of Ashland staff, commissions, boards,,, advisol mmittees, and the City council 5. Seeking at least ever two, yearls', abroad spectrum of input rom comnlunIfty members on emerginig, issues and needs of the Ashland community as,, they 40 M, relate to, diversi " Ulffify *nClusion, be' 40, IN, I lolngIngg's human ri, lht,,s,, and interggroup relations F 40 M, Transportati , on Advisolly Committee JTACL M, % IN, 4, A TrallSportation Advisol, Committee (TAQ is establishedby the Cl, Council. Members should have expertise or interest in topics including,, but not limited to,,, various modes, of communit3: level transportation *nclud He tran ilt bicycling,, walking, and rollipy,. 2111 Ing pu 1 1 1: a The TAC shall be re "ble for assist"n 1%0 sponsi I g the. City in the followinclo JIF 0 4, 1. Maluffig recommendations,, on strategies,,, actions,, and programs related to the transportation system in, Asibland. The *Issues the TAC shall advise the IN 40 M, Counci , I on 1 , ncludei, but are not firnifted, 40 a, 0 • Transportati , on safes po . ticies and programs, • Longh range transportalibn plans and ancillary transportation plans (sidewalk and t 'parking ra tc ,, e'tc, safe routes, to school, trap,s In � 1 11 1 1 � � I • Type III planning actions during the pre-applicalion procesis • The tranSDOTtation section of the Citv's Cai)ltal InlDrovement Proizram (CIP • Multi'modal transportatiffloni'sisues • Traffic implementation delsiggIns 0 20 Advocattag a,n,d Promoting all Modes of tran rtation to ensure modal e ity gul 2,11.01i I n dvisory Committees (MACs IN M, Counci , I cons ideration B. Opera iono. MACsi, are generally intended to be project, or program specific but 40 can meet as often and as long as necessary to meet thei , r r j d role or function., Some MACsi, may meet on occasionally when requested, while others may meet regularly or M, 40 semi -regularly. over extended perl , ods of HIM r the role, assignment or needed term for their assisitance. Membership on MACs will be establishedbasp, d on the of advice V 40 40 sought ana aval " lablli!j of potenti , al guall"fied pai-ticipants,, urgenKy of issue or program being addr�esse�d, timeframe for � the commi , ttee"s,, role/pai-ficipati , on,, availability of Cify staff 40 IN 0 Lzj)port reso,urces,and/or� other, cl , rcumstances or consi , derations affecting the a'bilfity or N,, N,, 40 0 A� effective MAC role parxicipati , on..The rules, of procedure, ii neces for each MAC will N,, also be established by the Ci Mana r or appointling, department director at the time of the corresponal , ng MAC J� s estabil I shment. The City Council ma: r i I ssues or tasks, for I I consideration b a, MAC b: vote of the Go Council �request to, the GO Man C. MACsi, may include pr2ject or program topics, estate d but not li'mited to 21, followiffigi.-i 40 , N,, * Ai , port, Operations. * Cif Bland * Forest Lands * System Development Chargles * Trees and Urban Foresit W 40 * I , ldfire Safely SECTION 3. CODIFICATION. Provisions, of this ordinance shall be incorporated in the City �� Code,, and 61 the word, ordinance" may be changed to "code",, "',article",, "section", or another word,, and the see �t ons, of this Ordinance may be renumbered or re-letteredded however, that a I , provi ny Whereas clauses and boilerplate provisions (i.e, Sections [No(s.)] need not becodified, and the City Recorder "i's authon'ze,d to corrny cross-references and any typographical errors. SECTION 141. EFFE,CTIEVE, DATE This, ordinance is effective upon adoption. The foregoing ordinanc�e was first read by title only in accordance with Art ic�le X Section 2(C), of the C ity Charter on the 2 1 " day o f J anu ary & , , 2025, and duly PASSED and ADOPTED this S GNED and APPROVED this day of 2,02- Tonya,Grahain, Mayor Reviewed as -to form-. Alissa Kolodzinski City Recorder Douglas M. McGeary Acting City Attorney Page 113 of 3 2 1 C ncil s ne ect-I'm o u Bu *1 s,s,M ing IgMEM - - - - - - - - - - - - ------------------ First, Reading — ORD 32,54, Ain Ordinance Amending ------------- AMC'T'itle 9 Healthi and Saniitation� Creating Chapter 9.45 Carbon Poillution Impact, Fe,e and Establishing ---------------- Standards f6ra Carbon Pollution Impact, Fee for New Residof Ashland ................................. IN Chiad WoodwardClimate and Energy Analyst, Doug �M cG ea �ry , C i ty, Afto rn ey , Acti n g cha,d.,wioo,d��w,ard��@a,s,hiland.or.,lu��s,,, do,lu��g.,mcigiela,ry,@as,�hland.,ior.,,lu��s, Consideration of Ordinance 32,45 Which would establish, a carbon piollution� [rnpact feefor new residenti structuires, wit1h fossil fuel appliances [n the City of'Ashland.i POLICTES1 PLANS & GOALS SUPPORTED Climate and Energy Action PlanGiloals: • Goal 1: Reduce Com�rnuinity G,H,G, Ernissiiions. • Strategy BE-1: Support cleanerenergy solurces., II II111111IMP 11111!11111 UITU Mom mo I M Holusing ��Element 6.08: Promoteenvironmental stewardship and s,,lu��s,,ta,i��n��,abjil��l��t�y.. Holusiiing ��Element 6.10 Policy 20: Encourage energy -,efficient, buildingand site desi"gns... I 10 11 1 1 W Om Om d. IMLWA'i Vq� 11101111 q UP! ill MIII q ft I 40E IN 10 0 II 1111 .70 pm, Z 51. 112111 This o�rd��inia,nc,e,iiii�si�n��cent�i��v�i��,zes,t�hieI us,e oftosisil� fulel appliances.i es,ta.#,;1Jsh,ing afe,e on new, residential buildsithiat incorporate a "fossil fu&l t1hermalenergy system" — ii.e. furn�aces, water heaters, �ranges, gas, fireplaces, and/or clothes dryers, that ruin on natuiral as,, coat, oil', propane, or otheir, fossil fuelsi. That' fee is based on thle Environmental Protection Agency's determination of the social cost, of greenhouse gasesandt1h,e average wreenhiouse *-,as olutt)lutfor a natural aasia-tiioliiance over its useflul life. ppfiance Avg CO2eh Service Life Calculatehil'- Emiisisiions Fee urnace 132 MT/year 15, yea rs $145 118.40 fater Heater 0.62 10 $11 52,89.60 .ange 0., 12 10 $1374.40 1,as Fireplace 0.35, 10 $1728.00 'Iotlhes Dryer 0.07 10 $1145.60 If a, new residential building incorporates any ,@rf it�he above fossiiii fuelappliances,, they will be chiarged the associated fees, whiicih will be dlue uipion� luance of a, building permit. This fee does not, apply to, commercial bluildinigs, Addifion,61 Dwellinig Units, derniolitions and rebuilds, or the addiitioni alteration, renovation,, or repairs, to existing buiJildings., The ordinance also allows fort1he adjustment of the fee amount to, account for inflation and requires, annual reportingfrom fossiiii fu&l utilities (e.g. Avista) ion fuel consumption. Pure 1 of 2 iimmmmik Page, 114, of 3 2 1 C ncil s ne ect.'M o u Bu *1 s,s,M ing The Climate and Environment Plolicy Advisory Committe,e re,cornmended this ordinance foradoptilon attheir January 9, 2,025, meeting. FISCAL IMPACTS The estirnated anniluidl revenuel frolimthe Carbon Follution Impact Feel isapproximately $89,446,, base,d on� recent bilu�i i Id i ing 'tire nid a nid appliance installations., I im pddg et of $110, 500 f6 ir o uitirea ch a ind da ta ba sel u pd ates , with o n gio i inj administrativel costs requiring approximately 0.25, Revenues and costs Will belallocated tothel General Fund., SUGGESTED ACTIONS% MOTIONS,, ANDIOR OPTIONS I movel to approve First Reading of Ordinance #3254, An Ordinance Amending ANIC Title 9 Health and Sanitation Crelating Chapter, 9.45 Carbon Pollution limpact, Fe,e and Establishing Standardsfora Carbon Follution Impact, Fee for New Residentidl Structures in the Clity, of Ashland and set a Second Readingfor Februiary 4,,, 2,025,., RIEFERENCES & ATTACHMENTS 1. ORD 32,54 Creating 9.45 Carbon Pollution Impact Fee — First Reading 01.21.25 2. Climate Pollution limpact, Fe,e Backgriound Information 1-2-1-2,025, 3. Natural Gas, Options Memo 4. NG, Carbon Reduction o�n�� Pure 2 of 2 11 Pa ge 115 of 321 AN ORD1NANCE AMENDING AMC TITLE 9 HEALTH A, ND SANITATION CREATING CHAPTER 9.45 CAR13ON POLLUTION IPA, CT FEE AND ESTA, BUSHING STA NDARDS FOR A CARBON POLLUTION IMPA CT FEE, FOR NEW RESIDENTIAL STRUCTURE S, IN THE CITY OF ASHLAND Annotated to showdeletins , and additions -to the Ashland Municipal Code sections in modified. Deletions arel-j,"'JA 11 p-A th PLP%_y.A1LNL AA,&A%W0.L0L I&JLAJL Xffl%ab. 1 and additions are bold underfined. and common, Powers of t1ie City. The City, shall have all powers which the constituti,ons, statutesl law ofthe United States and of this State expressly or i1np,liedly grant or allow, muni,cipall"ties,, as fully as though this Charter specifizally enumerated each, ofthose, powers,as well as ,all powers not Inconsistent with, t1ie fors 1 g, and, 1. additi'n on thereto, shall possess all powers here'nafter specifically granted,. All t1ie authofity thereof shall have perp,etual succession. WHEREAS, the City of Ashland has, declared aconunitment -to climate recovery in e goals Tit 9 of the Municipal Code as detailed in the CHInate and Energy Action Plan (CEAP''); and WHEREAS, emissions, from buildings, represent one of th. e largest sources of greenhouse gas ernissions in Ashland-, and WHEREAS, reducing fossil fulel consumption is essential to ineet Ing -the City's CEAP goals" and WHEREAS, transition ing to low-c�arbon electric homes is most feasible in new cons truction, and �ctures reliant on WHEREAS, adding new residential stru. fossil. uels increases the City"'s carbon footprint and requires additional mitigation efforts-, and I WHEREAS, an upfront carbon pollution "impact fee provides a mechanism to aunt for and 1� offset the environinental, health, -and societal costs, associated with fossil fuel -based systerns; and WHEREAS, revenue generated frorn -this fee could surt programs promotilean technology installations,,, including support for low-incorne households, furthering -the City's decarbonization goals. SECTION L, Chapter 9.451 Carbon Pollution Impact Fee is her created -to read as, f0flows., 9.45.010 Purpose 4, 11 The purpose of this cnapter is to promote the health, siafeIL, an, general welfare of Asibland es r idents, by esta , blishing, a Carbon Pollution Impact Fee for new resi ential development ORDIN CE NO. 3,2514 Page 1 of 4 Page 116 of 3 2 1 Utilizing fossil fuel: -powered ther�mal energy systemsdivan ,., This, ordnce atigns with the IN 40 set forth, in Chapter,9.40, (Cli , mate RecovenE) and i , m- ents the Climate and E M, M, Action Plan EA�P) to the full extent of the City's, authority unde�r applicable federal, state,, and local laws., 9 * A 0 .45.020 Definitions. For -purposes, of this chapter the following definlitions'a- 'PIP, A. Thermal Ene�rgy SlYstem.w Any s- stem for s ate conditmm , n e � he�atl , 9,, wat r OKing imocess heat, or other bui"Idim, 1 energy -use, that relies on fossill fuel combustion,, excludi outdoor grills: heaters', or other, si,v igneG for exclusive use outside of enclosed xstems des" resi , dential si,tructures. B 40, 40, . Fossil.Fuet: Fuels de�rived from hydrocarbons, Includingbut not limited to, natural i!,Ialsl coal, 011,12'ropane, and kerosene. C. New Residential Buildi*Uf The new constrin uction of any residenti,al buildexclu ---19,15', ej 11, Nil S 0 additions, alterations r,enovatio rs to ex"'St" uildings and co te 0 0 demolition and rebuilds, and any accessory d-weltin D. Social Cost of Greenhouse Gases CGHG):.The monetary value asisigne to climate change dam esultiny fronm the emli'sision of one metri , c ton MT -------ges r ................. .......... ofla��I, The SCGHG sihail be determined as,, follows-. 1. The base value shall be set at the November 2023 determination p blished by the 0 Unifted States Environ,mental Protection AgeUY(EPA On Januam 1 of each subseguent v rshall.qm usted by the �eathe SCGHG be a j percentage increase In the Consumer Price Index f'CPI,-,IL,,i S. City average, not s W adjusted) for the 12, monthsi,preceding the Devious September L, 0 0 M, 3. Should the EPA, release updated SCGHG values in 1-ine with leading scientiffic IN M, 40 standards,11 the Ci " Council may r�evi , ew and adopt such values, by ordinance,., '11 * E. CO2e.,- Carbon dioxide e le�nt, a sitandarnized measure for c t e t Of ....................................... 3 ...... ........ o..m aring h impac -- - ----------- ...... ......... different greenhousegases.,i 911.1415.030 Carbon Pollution 1: act Fee A. Fee Assiessment: M, W m W Zli Applicants utill ng a fossil fuel thermal ene gy 40, a re�si , dential buiRding shall r � system in new be assessed a Carbon Pollution Im Fee for each dwel' I ing, Unit therein. This fee shall be due upon the *issuance of building ft. si. perm tions: No fee shall be assessed for the followility, SM I i. Outdoor thermal energy si,v m ted topropane gri �stetns,, including but not 11 1* IN, 40 '11 r, exclususe outside n patio heatersi: and other s i , gfoive'of eclosed I ystems de�s men r idential structures., "esi I M, M, 40 IN ii. Thermal e�ne�rgy systems not expli , citiy 11 , sited 'in Section 911.1415.030 Bi, (Fee 40 Calculati ORDIN CE NO. 3,2514 Page 2, of 4 ,B. C"alculation of Fee-., a The Carbon Pollution Im act Fee is calculated as follows,,., 40 Fe CGH,G)X(MTCO2e)x(Svrvi , ce Life), Whe ref0 • SCGHG I , si, $208 per metric ton jagj. annually),, • MTCo2e is 2.491 metric tons for an averw!e residenti , at natural izasi, home In Ashlalid. a AM, adjusted for specl , lic appliars ceusage. Service Life is the expected operational liffespan of the appliance, as detailed below. Appliance CO2eJMT/ae,arj Service Life (Ye Furnace 1.32 151 Water Heater 1 4.62 10, Ra, I 4.12 10, Gas, Fireplace GEM 10, Clothes,, I 4.07 10, Fee Example $2,08 x 1,32 x 15 =S41181.410 $208, x 0.612 x 10 = $12,819.610 1 $208, x 0.12 x 15, = $3,7141.40 $208, x 0.35 x 10 = $7281.00 $208, x 0.07 x 10 = $11415.610 If fossil fuel 1s pi I present for, an appi I i , ancebut no appliance 'is Installed, the abe snt p 119 i,, I drb appliance will be assumed to, use foss,111 fti.elsand the ifee will be calculated ac-colrdingly, M, IN, M, i a iance is,, ins even I I I ing: no r, with ex*st*ng fo il el pip Howeve `f new electri .1 i,talled, S, s fu fee will be applied. a C. Annual Adjjgtment. ....................... On Janua, 1 of each v �eathe SCGHG shallbe ad usted in prop r ortion to the Consumer fo � 'I Price Index (CPI-tj,, U.S. City average, not seasonally adJusted r t M, he 12 months prec the previo,us Se- lember L, IN IN 911.1415.040 Reporti , ng, regui , rea,ment. A. Record an 4, e, t annually on The City shall maintain recordsi, of all fees, collectd and re or the revenue generated and its allocatioll. B. Annual Reporting Requirements for Fossil Fuel Utilities Operating in the I 'sM*h Of MI I I a in w i �� I's t. of W must submi , t provid"jig, fosisH fuels, and oper tE` *thi*n the C ty .......... .......... W ............................................. .... ........ g .......... an annual re -port detailing total resiclential and commerci , at fossi'l fuel consumption,,.,, For metered fosisil fuel services-, the report must include the total number of operational meter separated into resi , ciential and commercial accounts. This,, data shall bev'rovided on the u same schedule as, payments,, to the City for Ri ht of Wily se. 911.45.0,50 Penalties A. Violators of this ch inclualng, non-p;�ent of the fee or installation ofullpermitted fossil fuel, stems., are suiPiect to the general penal i proAs Ell e ate ty I ons in chap r A r sepa violati , on occurs each day the violation conti"nues. Revenues collected fro enalties may allocated to clean energy,programsi., ORDIN CE NO. 3,2514 Page 3 of 4 X-4 40, z5ECTION 2., Effective Date. The provisions of thihapter shall. take effect on January t, 2026. I I thereof, is, severable SECTION 1, Severabiffity. Each sec�tion of this ordinance, and any pal and if any part of this ordinance is held invalid by a court of conipetentj'��'ur"i'sd"iction, the remainder, of this ordinance shall remain in full force and effect. 40 40 SECTION 4., Codi , ficati , on. Provisions, of -this Ordinance shall be incorporated in the City Code and the word 6inane" may bechanged to "code",, "',article",, "',section"'. "chapter" or, another wordd tinibered, or re-le-ttered,, provided however, ,, anhe sections of thiinnren s, Ordace may be u that any'Whereas, clauses and bollerplate provisions (Le. Sections 3-5) need not be codified and the City Recorder is authorized to corr.n cross-references and any ty errors. y , , pographical e The foregoing ordinance was, first read by t ifle only in accordance with Art ic�le X. Section 2(C) of the City Charter, on -the and ADOPTED this, day of day of 2025 and duly PASSED ,2025. PASSED by -the City Council this ATTEST-. day of 12025. Alissa Kolodzinski, City Recorder, SIGNED and APPROVED tAis daM Tonya Graham, Mayor Reviewed as to forin: Douglas, M. Geal-y,, Acting City Attorney 2025. Page 4 of 4 Page 119 of 3 2 1 Climate Pollution Impact Fee & NOx a Backglround and Additiond! �Inf, ormati'on for M 1-21-20251 g CitCounic"I"I Meetin y Overview In March of 2023, the city begm revie,ming options to clurb the, use, of n�atlural giasiin our c itY due, to growing concern over both the associated public he,alth and climiateimpacts, There has be,en a large, amounl of' 'work dedicated to this complicated and ever evolving area. In May of' 2024staff and the Climate, and Environmenl Policy AdVisory Committee pre,sented to City Council.Thiis, me,ethg led to the narrowing of the scope, of review, of available, pathways md furthe,rj que,stions, to be, answere,cl bystaff and le,gal. Specifically,, the, questions relate,cl to a bette,rj unde,rjstmcling of howAsNand is doiingiinits pursuit of climate goals, the impact of a possible measure to help mee,t our goals,, and the legial consideratims of these, n�ovelfor Oregim, pathways. How is Ashland doing in reaching its Climate goals? 0, I have, rjece,ntly reviewle,cl the, CEAP to bette,r understand h�ow Ashland is doing. A flull report on this is forthcomi'hg but key find'hgs, are shaere, to provide backgromd informiation m the relative, i'miportance, of reduciing fossil fu�el consumption to �meet SEEM=eme In sh�ort there, are two primary areas that ffie, city milust work on to re,duce our commilunity greenh�ouse gas emlissiom. Transportation and natural gas accounI for 0, 97%, of or olur thre,e, primary targets (electricity being the thircl)-thisis still 7,40/a, of our Jr focus,when wefactorin secondary targets.Transportation show's a promising trend, while, natural gas shows a worrisome trjend.'We need to ge,t our natural gas emissions, to start go"ing down rather than continuing to go up. Paigiel 120 of 321 rReducing natural gas usage, is priority num,ber onebecause, the best datawe have indicates, that this has been� trending in thewrong direction. Emissions from, natural gas have been going up slighlly. I m�ention the best data,we have because we do not have idata on the, total therm�s of natural gas useid since, the end of 2020j. Wbile, this informiationis, not requireidin our current fra�nchise, agreemient it was,volluntarily provided until 2020. Since then, we have made multiple requests to obtain thIs informiation but have not receivedit. The trendline for the tenr-year peri'�'od from, 2011-2020 does show an upwarid movemient. ThAstrand is contrary to the cityfs climate goals, We do have programis to help decarbone homies more, on the way., Thi" o will be a miaJor area fiwcus �Ab Ville lieyt teis EMISSIONS MIT CO2E NATURAL GAS Ln C'n cq '00 2 1) L 1, 2 '12 2 2 0 1,44 2 0 1 , 5 2 CO, '1, 6 2 10 17 '2 0 18 2 a-19 2 0 2 0 2 0 2 12 0 2 2 202 �3 years. We need to remiove an average o4 1,200 metric tons of CO,2 per year over the next 25 years to m�eet our goals,, and this assum�es our usage has peaked. Olursecond primiary area of focus, t�ra�n,s,po�rta�ti"o�n,'is'in�� a better place as, we have made significant inroads wfth� EV aidoption. This colupled with marketinfluences and state, policies should he,lp propel us, forward to m�eet our goals, We can track low emiission vehicles to Over the, next ten year 'we ned to see EV i 45000 RH EV& B, EV'Regi strat i ions / Elrn i ssi,ons Redi.-icud i oriis n�itk.o2e K Page 121 of 32 1 adoption grow by 227% to be on pace to Imeet our goals (as, a note EVs have gr� by 273%, over, the past teyears). 'We are, in much better shape to reach our goals to reduce transportation related e, mJ s s i o ns,fo s s i I 'flu e I s t h a nl we, a �re f ro m, sta ti o nl a ry s o u rc es of foss, consumption (whichis almlost exclusively natural gas). What would the impact be? Since the May Imeeting I have accessed the cityls building permit database to better assesswh,at kind of an�� impact an�� ordinance, on new residential New, constructionl might have., 'We adopted our nlew software in 2018, so the, data I looked at was for only hlomles completed between 2019 and 2023. During thoseyear there were a total of 357 nlew, I New New, Heat, Tbta I %, New Heat, )kar Fumace Punip Heating Fumace Punip 20,19 to 65 75 13.33 86.67 20,20 20 59 79 25.32 74.68 202 1 7 109 116 6.03 93.97 20,22 8 134 4�2 19.05 80.95 20,2 5 6.67 93.33 TOTALS .............................. 4�s 309 357 11.73 85.92 heatinlginlstallations as, part of 335 permits, (somle hlomes have multiple, hleating sources). Of thlese, the vast majority were, hleat pump installations - over 85% heat The good newsis that we are now seeiing mlore homes bulltwithl lower carbon impact by using hleat pumips, W'hat thlis also meansis that the ability to improve uponl thlis nlumberls, not as great as it may hlave been thlought. An ordinance that f ocuses, on reducin�l t hl e e Mi's si 0 nl f �ro m natural gas furnaces, will likely have less, impact thlanl if these 9 Page 122 of 32 1 numbers, were switched. The other side of' this, is tbillf an ordinance were passed, it would not be presenting a major change'h how new residential construction� is clurrently being done. iiiiiiiii 11 1 11 illlllll::ql iiiiii 11 11111111 1 thesame study on existing homes, that replaced ffieir heating system over the same, period.While �heat plumps outpace gas furnaces in a replacemeM scenario, it is not atthe, same �rate as , �i . n� new, constructiom Clearly new lotal lkapg % I� umace jr ---------------------------- --------- ............... constructim is favoring heat pumps miore, than replacement heating, which makes perfectsense as it is much easier to replace,what you have compared to decidin�g in� i a new bluilding footprint. However, it is very encoluragi , ng tosee that wh�en� people replace a he,ating systemisit done with a heat pump 66% of the time. The other thIng to note abolut existing homies replacing their heating is quantit While therewere 357 new, h�eathg units installed, the,re were almost 1400 units i installed in existinq buildings, Nearly 400% greater volume , �i . n� existing homes, build arolmd an energy choice, from the beginning. Insum, there is room,for i. improvement m both frjonls, but much more o wl T ,, T',Tg ",.rm 1. WIFIAM i. improvementin� existing buildin�gs. FortunatelyF we have, programs desig �ned for th�ese homes,, as it is harder to change a home, from one energy source to another thanitis to 91 Page 123 of 321 'We need to continue to work on clecarboni"ziing all our buildings. On the res'dential front most of' the work to doisi'n existing homes.The, table below clemon�strjates the, relative, rates of h�e,at'in�g'in�sta�l�la�ti"on�s by both type of construction and heat. i Furnace, installationsi"n ex , isting homies (replacement furnace) occur over nine times more, frequently than'h n�ew construction�.All ol, th'sisncl to say that new, hom�es are notim�portant f just a much smaller portion� of the pie, when th'hking about our CEAP decarbonization and otherclimate goals. This type of informiation helps toinlorm how and where to spend limited conservation funds, Arguably, the greatest impact from Ashland adopting an ordinance as outlined here, 'is the, in the form of paving the way for other communitiestof'ollow '�in� reducing their fossiffuel em'ission�s from buildings, Options, For Further Review At the, May 202A City Council m�eeting staff was asked to flurffier develop two possible, options,for an ordinance. One, option is centered on creating nitrogen� oxides, (NOX) emiission standards in residenlial n�ew construction. The other option focuses on� a A new residential con�strucflon project to pay for anlicipated climate pollution� based on the choices of appliances, installed There was also dirjection� to review Franchise Agreement related matters,,,whichis touched on� below, also. 9 Page 124, of 32 1 iimate Polluti1 on, 1i A M Ah M M aM # M M G Ah M m MINE W M� AL AL Ah M� AL Ab Ah M� a Ah 2 0 G 0 0 dL Ah 11W W Ab, JA�fth The city is commi'itted to rjecluting carbon em"issions and w1hen new, carbon is added/ creates additional work to reach our goals. Ch�arging up front would provide a market incentive to reduce the greenhou�se gas emlissions. The,rjeforje,, this option wou]d create, a funding stream to help offset the, actual costs of miftigating the, newly added carbon. It would be, based on average use by appliance, average consu�mption in Ash]and,, average, lifespan of an appliance and the social C'Ost of greenhouse gases. Since, May,,,we have become aware, that Bu�rlington, Whas implemented a simi'lar concept.3 However, the rn�odel presented h�ere is less comprehensivein that it only i focuses on �new residential buildings. Another ch�ange s , ince Mayis that the draft 0, ord"inance, language"is now appliance based to provide a more relationship between the, fee imposed and the choices made du�rjing constru�ction., The Climate PoIlut�ilon Impact Fee Galculat�ilon Th�efirst nu�mberis provided by the Am�er'ican GasAssociation, who provides appliance, and hou�sing data, which� is usefu]'in providing solid num�bersfor appliance ,use. 4 This data is created a regional lev,e,l and therefore the, Climate Pollution Impact Fee used the percent usage, numbersfor the pacific, region for each� of thefive, miajor 0, pieces of equipm�ent (furnace, water heater, rangesFclothes dryers and fire, places). Ih tt t. , "o, i irr a! t e q hi a inge s g qi a �,- q g s t - q- ai it I in, i t im f na, 1. d f a t p ag e T 2 -'s do�culncalnt NY 3- '12 Me, s �hI —2Q23 qg g _j[ppqrt �ir I i InI q t o n 0, PjLB-1 lu r H in c to, n 0, 80 Ue1,0--1.-pdf 9 Page 125 of 321 11111pliq I I I 0, have for city residential usage of n�atlural gas in Ashland.Avista has not provided total therm�s used or meters utilized since 2020jFdespite requests, for thisinformation. To err on� ffieside of cautionFwe have used the, total ffierms used at Ashland 6 idential meters divided by the total n�lumber of' residential mete,rjs.5 The resulted average ca�rbon poltution comes out: to 2.49 mietric tons per homie.1, Wiffi a percent usage, for an item and a total quantity of n�atlural gas usage, we apportion�ed the, emJSSI"Ons to each� itemi. From� thiswe multiply by the price allocate to SC-GHG (ffie amount for 2024 has been reported at $208 per mietric ton') to get I Once we, have an annual cost, we, can assess the average lifespan the various applian�ces. This data was taken from� milultiple places. For furnaces andwater h�eater 'we used the energy star replacement recomimendation.8 For ranges and clothes drye,rjs,we rounded down slighlly from the Natio na I Assoc i'atio n of' Homebluilders estimiates.9� For gas fireplaces we, used the low, end of' estimiates folund across num�erous websites at 10i years. 5 ThIts errs on the side ofcauti,m for two reasons. One it is less it the average usage in an Avista home proved in their filings and secoado not eveIry house,wild III �haveall appliances butare treated as such,, artificially deflated the per appliance use. 6 III therms used per monthly meter available totaled for the 2020 Calendar year resulted in 49,19, ffierms, per meter; 4991,was multiplied Iby.,0051, to obtain emill ssill om in metric tomo-f 2.49/resideatial meter. '7 EP A R, IC .ffA K(3P,(0,-.)jIrtT on'the Social Cost of Girg-ocanhouse, Gases, Estfi�-ngtes linigg-rRo—ir—a—ti—Ing: Innl —IR(3 Advances at 154 tps. .0V. saveatllai�-ne lieatin ................ ... .................................................................................. coioilfinl jj[g.:.b i�'n o r e,1% 2, 0 t h a n% 2 015 i s % 2,015% 2 511% 21 0 ...................................... q% ............................................................................................................ In !"N 2 Ou! % 20 q ol: inl v e n t io n a II % 20 f u ir ni a c c.,-o a nd ............................................................................................................................................................................................................................................................................................................................................................................................................................. III ICI III Sul . Ino d u ct s �k - t e - e g .......... Rp,place Youir Wat er Idg-oSul tc.,-oIn" ? 1, ENIR�YSTNR'' 11 '�I t�t p,�, [,�,.q d n -- we �b s it &.q g �m LQ a Ob � 6-'q- 8 f [Li � Lejs up � ogV d edL�N %20Ufc.,-o%2,, gjr1%20g-p i c: c. - ��s'% �2� �H a � %2C1 rn ic irow a ve % 2 0 ove n s 1% 210 % 28 91N, Oy Pao irs Z9. h Page 126 of 321 Thiese numbers are, represented in the, table, below: Average, Mettic Arnien"can Gas Annual sociallcost of Annual Tail Cost Per Thermail Ton Per Association - AveraI MletriC Greenhouse, Pollution Fee Expected Yeairs Thermal 'Ehergy System Ashland Regiondl Tons for ma C ses Per PerThermial of Service Ehergy System Thermnif Usago Ashland Home Metric Ton Energy System unit Enwgy System Furnaces 53, 2.49, 1.32 $208.00 $274.516 15 $41118.40 'Wateier Hiecte�rs 25 2.49, 0.62 $208.00 $128.9,6 101 $11,289.60 Ranges 2.49, 2, $208.00 $,24.9,6 15 $374.40 Clothes Dryers 3, 2.49, 0.07 $208.00 $14.516 10 $14S.60 ----- - Gas Fireplaces ------ ------- -------- 14 2.491 ------------------------------ 035 --------------------------- ------------------------ $208.00 1 $72.80, -------- $728.00 11,10 2.48B $6161SI6'.00 Why not, also charge for electricity? M m m Bill 0 fi�l lei I IN 1 fill I [Oro I "M 2 =M' 0 I I What" would the ClImatle Fee generate based an previous yec�r�'� W W W M W W or W M AL Ah AL AL AL M dL WIL Ab Ab Page 127of 321 Nitrogen oxides (NOx) are, ci� combinution of pollutants made, up of nitric oxide (NO) and nitrogen� doxide (NO,).10 Council refined the scope of review to reflect whatis currently the active regulationin the Bay Area and South CoastAir Quality Managemient Districts bothin terms of equipment and numibers.This means ord"inunce, language will reglulate, furnaces, and hot water heater heaters that emit more, than 14 and 10 nanogirams/ioule, respectively as currently done , in� Californla.111 0, 6 WhAle th�'i,s,,s,tan�da�rd�'is,very,s,i�m'ilar to whatis in Place , in California, there are, a few �key differences. In the air quality districts'h CaiifornAa, the regulation limits the, ability for a person to IJ.,..S,eIIjnstaIIor offer for sale within the, District..."' The draft ordhan�ce, languaed only to the'hstallation� in new residenlial construction�. Furtherm�oreF the Ashland version does not have, a limit for pool or spa heaters, that existin� California as this has not been the focus to this poinl,., one key dfferen�ce, from the, language presentedin� May 2024'is, the definition� of a it c ove red b ul I di n� g h as, bee n li m i ted to d we I l'i n g s of n ot m o re, t h a n fo u r f a mi l'i e s. Th"I language cbun�ge , is due to preemption� concerns relating to the lan�guage of Oregon Revised Statute, (ORS), 468A.020(l)(d). Thereis a very good chance, that this statutory language would allow, the, city to cover bui1dings, with five or' morefamfliesF however,, in an abun�dance of caution,for un"its was used. WhAle a NOx stan�darjd has beenimplemenled in other states, it has been� miost 0, clearly linked to achieving air quality goals by reducinq NOx. particulate miatter and 11 e, coafusedwiiffi II INitrous Oxide.,which is listed by EPA,us the third largest source, of 'U.S. greenhouse gas emissions, whereas INOx an2. r Inuit listed. S��ons/, t W gj h� d �h, tp§,,/,/ YvW!pP9:Q',9Y Ig pvc-brVew- reejnlic),r PM5� qL-- �ieo -no,,�,phe��i,e,1%2,0a��r,e,#--ote,x,�,�,,,������G,cis%2,�Ot�hI r aITV %. 2 0 h eb a t%3 III In 01-2 Ot h eb'-X,,. 2 0, a t rn os p) h e, r Ir See sf'vr&in=4 far hotwall ter heaters under 75,000 Btu, jj.v-.-1146- defauft,- —j 1�k, ..... ........ .............................................................................................. . ....... ... .................................... for hotwall ter heaters under 75,000 B-tu and http-Uvv S 1,v w. a q mi d, q.!;�, 11 ciLpo—fauit--- ................. -1111 f onall see Rules 911-4,and 9-6 for the rp,g ......... ? s f v i r s n 4 for furnaces. Addi Iay Area IIanguageand phaseoutto zero NOx in 2029 ("furnaces) and 2027/2031 (bofler andwater �k � � . � �-Lmoiq heaters under 75,000 BTU/over 7510000 BTU) j r es e.- �illd, e-o in ti a q, (3, In t ir a 20 "d), I crmeICI da-nejjnts docluments 20,230TIED-_r 090,6--- g_ A Page 128 of 321 1 0, ozone pollution. Reducing resi , denlial NOx emissims has been clearly demionIstrated 6 to improve air qUa]fty.,12 Howeverit i's , ImIportanIt to note that the, reduction of NOX 0, 1 does, not limit the amiount of carbon doxide emiss , ims and� does not help make progress toward our climate, goals.This, option, as currently draf'itedFwoluld be primarily about improving local air qual'ity. UP M A a's A A 0 G Ah Ah M AL Ah Ah Ah ConIsidering a NOx emissi , onIs standard to redluce GHG emiss , ims requ , ires, ci� zero N,Ox standard, which could be, implemented later either at that time or as a reductim to standards, outlined below. However,, a lawsuit has been filed against the South Coast Air Quality ManagemenIt District for its zero NO,xstandard, so the legal fluture of a Zero NOx pathwayis not clearj.11 �Ptians. F �r a nic �h is, el A g �r ele me �n t �R el I e �d 0 WhAle therewere two optims related to the franchise fee discussed during the May 2 Oj 2 4 m eet'irest �r i ct'i o n� s a n cl� f rja nI c hise 'fee ehAs, e fe e was chIosen to further research. Howeverif a chIange , is desired as soon as, possible, then the city will need toinform Avista of' ffieir intent to terminate the, existing franIchAse agreement withI180 days" notice, (roughly May of 2025) to'implement any new conIstruct. While thereissome time to deliberate, this option, that time will come, quickly. JAIttm�-/ v wmbcm - rndLgoav,L- miedia dotc ov il ,.Os -_Ln ------ qm— L----L—jLjf C ................ .................... 1.r� ah- q— g �r, e s id e, inI it t utq 1-- q inI t a f u ir, nIg,ggs 22)22r 1 0, , .......... ................................................................................................................................................................................................. ............... .............. ............... ............ 2.Q. _g 13 Riihnnaii� America Coll C ii iim a te C h a iie L* cit' 1� it,ec(-iselic��h(-i�r-t,.,C,o,��nI .................................................................................................. ............. ................... HN Page 129 of 321 The city may not want to after what Avista is charged in its, jurisdiction, however the city can better manage, its, right of ways with a right of' way ordinance and license fees to companies like, Avista than through a t�radi"ti"o�na��l,frjan�c�hi�se, agreement. Entering into a new agreement,,whether a franchise or liceming agireementit is essential that natural gas c,onsumipt'ion'in�forj�ma�ti"o�n be, available to the city. We, need to be able to measure our decarbonization progress and it could be, very easy to measureff the information were provided. The near -term, ordinance, options, while, implemented elsewhere, both represent new approaches in Oregion. Not only are these, ne,w, concepts in our statel but the landscape has changed since, we began working on this topic. Legal restrictions exist that didn"tin March of' 2023. Detailed analysis of on -the groundimp,acts are now available. Both shouid factorinto the decision at hand. �1 0, When comparing the, impacts of' the ordinmce options only there is only one option that e , n �h e I p e, from burning fossil fluels by disincentivizing� natural gas qppliances,, whereas the, NOx ord"inance, uniessset to zero, does not eliminate carbon emissi"ons. ,i Using the numbers above,, we can calculatewhat emissions reductions milght look like. Note, that these numbers may be lower than the likely impactbecausefor the fee above they were, calculated conservatively. If we msume natural gas usagieiin all new homes (60 on average) at an average of 2.49 mit of CO,2e[home for an annual avoidance, of 149.5 mt/co2e each year, which,if continlued for 2,5 years would equate to 3,F737.5 mt co2e, If we omies would girow by the Climate Friendly and� Equitable Area, volume of 31000 (ov,e,rj 25 years) that would double our annual builds to 120i �homes per year. It would also double the annival emissions eachyear to roughly 300 mit/co2e, and roughly I 7,500 mt of co2ein year 25 of avoidable emissions. If we look at the actual niumber of' homies using natural gas from the permit evalluation, about 12,% on averageF then� olur niumbers drop to 7.2 �homes per year for annual emissionfor Pagel 130 of 321 17.9 mit co2e, pe,rj year.This would equate to 447.5 mit co2e, in year 25 or almost 900 mit co2e 0, if h�ousing rates doubled and the samie, percenlage of natural gas was, utilized. it is difficult to know how much natural gas usagewill be n�ewlyimtalled over the next ten� ye,ars. Th�ere, are many factors making the, choice, le,ss poplular for builders'hclud'hg: consumer prefere,nce,l , �i . mreasi " ng natural gas price,s, increas , ing pr , ices for natural gas line 0, exte ns i o ins, s ta te m a n d a te s fo rj c I e a n e, n e rgiy f �ro m n a t u ra I g a s s u p p l'i e rs., ffi Fi�nancial Considerations Th�ere, will be a n�eed for some up f ront workimludin�g oulma& and educatim,, along ith w creating sub n d�ocume,nts for bulllde,rjs and customizing our daWbase, MISSIO system to mcommodate, new informatim and systems.This time would likety be a division betwee,nTyler/Ene,rjgov (software we use for many city database, purposes) contracte,d time andstaff'. Preliminary estimatims arefor m upfronl me -time budget of $10,500, Th�ere, will also be mgoing ann�ual costs for administering a� program mdfor annual data upke,ep and database changes, The work will include both the, administrative and the, sitestatus checkwork. It'is estimate,d that the, documentintake, (for both initial and final documentsVinItial fee calculation,, exp1mation time,, data in�put', mswe,r questions andsite verification would ave,rjage three hoursif every new 6 ide,ntial construction we,re affecte,d.'Together these tasks could e,asily lead to a 0.25 employee rjequiremie,nt. ThAs number could turn out to be low,e,rj over timie, as fewer charges are applied,, less ex p I a n a t io n i's n e,ed e,d , a n d� si te, ve rif i c a t i o n i s s t re,a �m l'i n e d i n t o exist i n g i n s pe ct'i o n s. Sh�ould council choose to move forward with both measures at the same, timie,l I i wouldsuggest multiplyin�g both mnual and ongo , in�g costs byl.5 because the, work wi I I n ot be d o u b I e d,, e,s pe ci a� I I y f o r t h� e s i te ve rif i c a t'i o n. This wo lu I d res u I t i n u p f �ro n t costs closer to $16,000 and ongoing costs for a 0.375 employee. One final elemie,nt fiscal"imipact to mie,ntion� is that the, Climate Phollutim Impact Fee Will proportionally generate revenue, for homie,s opthg to use fossil fuel equiipment and help cover costs. IN Page 131 of 32 1 The offier possible, fiscal"impact is that of litigation against the, city. ThIsis, 0� ve,ry difficlult number to galuge., There, are not ma�ny examlple,s to draw frjom� and I have, not found any corollary numbers to use to gauge, this., We know, this could cost as little, as $0.00 if the cs not legally &alle,nged. However,, sholuld a legial challenge, occur,, as AsNand could possibly be the first to implement one or both options, contained hereithen the costs could besubstanlial. REFERENCES &,, ATTACHMENTS NOx Emissions Draft Ordinance Language, Procedures and Forms Carbon Pollution Impact Fee Procedures and Forms Climate and Energy Action� Plan Report New vs Existing Homes Comparison HK Page 132 of 321 Carbon Pollution [mpIact Flee -Procedures and Climate Pollution Impact Fee Proces45 L TheIrmal Energy System Statement (pr'iorj to construction, at the time applying for a bluilding pe,rmit), 0, a. Required for all new resi'dential construction. 2. Staff Rhev"llew ojf Thermial EnergySyst�em Statement and �Fee Calculation 0, a. Staff to ensure form is filled out properly,with all addresses accounte fo rj. Impliml pplllop�l�qplvl lnplmq��I! Ilippill �p�i IlIpliq 11 111 1 1111 �l I llq�I 11111 "111 1 loll adding allsubtotals. AP ,3. Final Site Vilsit a. Staff to confirm thermial ene,rgy system installation huve been properly counted by companing init"al Thermial Energy Statement to actual I nst a I I a It i o ns., W h� e re, n o a p p l'i a n ce is iin s ta I I e,d �b, u It fo ss i I If u e I pip i n g exist s, 'it shall be counted as aThe,rmal Ene,rjgy System of' ffie ,I*llei'ndicated by the, location and/or planq I *f n eces,sa ry a �n d W I I a s �n eces,sa ry., ,4. UpjdatleThermial Energy Fle,e 1 1 5. If a fee, im not paid,, theIn4m. a. Penalty perAsNand Municipal Code 1.08 may beimposed. ml Pagel 133 of 321 .6 DRAFT -'Thermal Energy System Statement jfor New Residentlial Clanstructi'on WEEM Nbw Residential Addrjess(e,s,)-. A, thermal energystatarnant must include each� address covered by the permit. Phleaseindicate, the quantity of for each� ffiermal energy system planned for installatian in this -�#Ilermit-*' If the number of thermal energy systems changesFpleasesubmit an lu�,�#Tdate'Thermal I hereby affirm that quantities to be carrect at the, time, of submiss"ion. 0 am IM=- IM Page 134, of 32 1 S S �NOx Ap�pliunce Based Eman,I I,, I I A 0 0 All AN ORDINANCE AMENDING AMC TITLE ,9 HEALT11ICI AND SANIT'ATION AND, EST' ABLISHIN Go STANDARDS FOR APPLIANC NO,x EMISSIONS FOI EW RESIDENTIAL STRUCTURES IN THE CITY OF ASHLAND Annotated to show, deletions and additions, to the Ashiand Vunic'ipal Code, Lw^,l A J*ngwapl &jftjp^j mig sections being modified. Deletions, are .%..A. 111111%W%A and addlitions, are bdid under1i ned. WHEREAS, The City of Ashilaind has, declared a commitment to climiate recovery giocils in T'ItIle 9 of the MIunicipail Code ais detailed in the Climate and Energy Action PlIan (CEAP); aindl WHEREAS, the CEAP''Identified emis-sions, from buildlings as the one of the lairgiest sources of gireenhouse gais emissions, iin, thie city; and WHEREAS, the CEAP f urther identified reducingi f ossil f uel consumption as ain essential element to meeting the City's goals", and I WHEREAS, transition to,, low carbon electric oimes, is emilest, accomplils,red; ''in new constructiolin; md' WHEREAS, aiddling new fossil fuell consuming resi , dentiail builldings, burdens the City's effort to accomiplish� its CEAP goalls", and I WH �E R EA S, fossi I f uelonce co n nected to a new h ome, necessa ri 11y; faid I itatles f utui re connections, to cidditional thermial energy systems utilizing that fossil fuel", and I a Page 135 of 321 U WHEREAS, an upfront car, on pol I ution i m�pact f ee would acco �nt f or and hel I P Mitigate a nd offsetenvironmental health and soclietal costs and ilmp,acts f ro m the futu re g ree n hou s e g as elm iss i on s res u I t i n g f rom f os s 11 f u el ba sed systems installed,; and t WHEREAS, the fee proceeds couldslUip,port efforts for installing cl n echnology installations for low�tncome Ashland households and renters aswell as other programs to encourage cost electrification in t, e City,. Title 9 HEALTH AND SANITATION of the Ashland Municipall Code i's hereby amended by m odli fyi n gi t h, e f o I I ow in g S e cti o n, s a S, fo I I ows,44 T'Itle 9 HEALTH AMD SANIT"AlTION Chapters: 9.04 Weeds and Noxious Vegetatio 101 Ah, . 2111, 9.16 Nuisance - �Dogs 9.18 Chronic, NuisanProperty 9.20 Nuisance - Polystyrene Foam 9.21 Prohibitibn on Distribution of Sig gle Use Plastic Bags, 9.22 Opportunity To Recycle 9.24 Woodstove Curtaitmmilt and Opacity Limitations 9.28 Pesticide Pol'icy 9.30 Proh'ibit Smokibg in Place of Employment, in EnclosedAreas Open to Publit', and in Downtown Ashland MIOMMMEMMM� 9A5 Appl'i, ance NOx Emissiolins 9.50 Solld� Waste Management Franchise Ordinancl Sections: 9.45.010 Purpose 9.45.020 Definitions HN Page 136 of 321 9.45.030 Appliance emissions limit 9.45.040 Report 9.45.050 Penalties 9.45.060 Severability 9.45.010 Purpose The plurpose of' this chapter is toa. Promote the health�, safety, and gene,ral,welfare, of the, residents of the, City of Ashland and to preserve, conserve, and enhance the, unique natural beauty and irreplaceable natural re,solurces, of the City by establishing an Appliance Based NOx EMissions standard'i new re,sidential deve,lopment to achleve the, goals setforth in le, r 9.4 Oj (C L I MATE R EC OVERY) a n d t o exe c u t e t h le C l'i m, a t le, Plan as adopted and updated in accordance with Section 9.40.040j,, consistent,with and to the, flull extent of the City's authority under applicable fede,rjal,, state, and local law's and regulations. 9.45.020 Definitions. For the purposes of this &hapter, the, following def"initions apply: A., "Emls:sions�" �means air pollutants directly emitted by the combustion of natural ii. gas , in a covere,d building, from a covered appliance, generated through the o p e ra t i o �n of a -�#I, p I i a n c e s,, eq lu '�i p �nn e �n tfor �#Jlrocesses use,dfor space, heating ando 11111111111111 ;11111 ��m I 1111111pi 91� llq�p�111 11111"I'L 1�!!! 11�� 'ing. Emissions do not includea. L Emiss , ions from any appliance, equipment, or process th�atfs designed for exc I us, i've, lu se o u ts'i d le of a c ov e re d b ul I di n g a �n d f ro m a n o nr� p i pe d f u le I 0, source,I including but �not limited to emergency gene,rators and outdoor grills powere,d by propane or charcoal. 2. Phool andspa �heaters., emlssions means, thesum of n1tric oxide and nitrogen dioxide (okide,s of nAtroge,n), coilectively expresse,cl as, nAtrogen dioxide. All structure as, cove,rjed by building code and that are, used exclusively as d'wellings �re es. m Page 137of 321 L N a tlu �ra I I s f u e I f 'i re, dflu �r n a ce, w hi Ic h 'i �n c, I lu d es n o �n - c e, n It rja I 'i nst a I I II n s s u c i as, wall flurnaces as well as units installed"in non-resi , dential applications. 2. N a tlu �ra I I s f u e I f 'i red b oi I e rl, st o ra gi e, t a n k wa te r h eu te, rj, o r 'i nst a n ta n eo u s water heater. E. oteintialto emil" means the, miaximum, capacity of an appliance, equipmentill or process, to emit NOx emissionsfrom, a covered building. 9.45.030 Appliance, em,"issions limiR A., A covered building that commences construction on or after JlanuarylF2026,F shull �not haveinstalled covered appliance that emits or has the potential to emit, ffirjough� its operation ori"nstallation, Nox emissions that exceed the, 0, emissions limit established in thissection. 0, 1 B. For a fossil fuelflurnace mianufactured after,January'112026, the emiss , i o n l'i ml t sh�all be 14.0 nanograms of nitrogen oxides ex�,�#llrjessed as, N102 Per jolu �le of C. Fo �r a f oss i I f u e, I f i re d b o i I e, rjF storage tank water heater, or instantaneous water h�eater mianufactured after January 1, 2026, the, emiss"ion limit shall be 10.0 nanograms of nitrogien oxides (caiculated as NO2) per joule of' heat outplut for 0, units that have, an input capacity of 000 British"Thermal Units (Btu)/h�our or less, The emlission limit shall be,14.0 nanograms of nitrogien oxides (calculated as N102), perioule of heat output: for units that have an inplut capacity of 75,FOjOIO British Thermal Units(Btlu)/hour or miore., D. The applicant: milust demonstrate, that the Ox emiissions are lower than the, listed vallue throught manufacturer certification whichsutisfies the 0, requirements of California Souffi Coast Air Quality Managemient District Test Method 100.1U.S., ERA Reference Meffiod RM-7 (40i C.F.R. Part 60,-Appendix Test Meffiod 70, (as, describedin California BayArea Air Quality Manage,mient Dist �r i c It R u I e 9- 4 - 6 0 1), [, o r a s i �m i I a rj test o r c e, rtif i c a ti o n �m et h od It h a It is deemed acceptable by the, [City official']. .1, Im Page 138 of 321 9.45.040 Reports A. Notice of' Intent to Construct. If a proposed coverjed bluilding will have, the potential to exceed the appliance em i Ss ions limit established in this cbapter, through the, operation ar installation of such equipment, ffie, owner of the proposed covered buildingsball slubmit to the city a Notice of' Intent to Construct a Covered Building. This Notice must be,submitted priar to commencing construction of a covered building. B. Construction Report. Within 30 days of c,onstruction comple,tion, the owner of a covere,d building shall filewiffi the City a report thatincludes thefollowing information for the building. 2. Totalsquare footage 3. A, description of the building"s HVAC system, including the primary fuel type or power, source for thesystam 4. A, list of covered appliances and equipmentinstalled in the building that emit ar have the potential to at NOx', III ICI the Imodel IImbe.f the appliance and equ , ipment', and a manufacturer certification listing the NOS arnits sioIns. M M MI �Mol WN MW M, ,A. Any person violating the em i Ss ions sta n da rd ar faiting to corniplywith the 0, requirements of this chaptar is slubject to the genaral penalty provisi"ons in chapterj 1.08. A, separate violation occurs eucb day the'violation continues. 9.45.060 Severabiliti Eachsection of th's ardinance,,, and any part thereof issevarable,, and if any part of t hi s o �rd i n a n c e, i s h e I d 'i n va I i d by a coe,te �n t u risdA cti o nF the remiainder of t hi s o rd'i n a �n c e, s, h� a I I rje �m ai �n in f u I I f o �rc e, a n d effect. a Page 139 of 321 Aw%,Pliance Based �NOx Emissions Standard - Proceisl li 4 L �No,ticeof'lntei� �toCons�Irluct-,r"ior,toconi�str,uct'ion�,atteti"Ise aIppl�y'inag ,for a building permit) a. Required if building will emit or, have potential to emit covered emissions based oninstallatioits chosen. b. Not required if more than four dwelling units. 2. Staff Rev"llew of Notice of Intent toi Construct a. ThAs provides m opportunity,for citystaff to educate the plublic abolu2 the requirements. 16 Con,struction Report - If the Notice abovei's rjequired,, then submit this within� 30 days of completion of cmstruction describing a. Make, and Model of all appliances installed that emit or have potential ljq� lipilliq I'll i,MN m, 10 a . i m=l!lllli[;; I 111191641. no @� showing the emissions ratein nanograms per Joule for each covered appliance. c, Descr'i#jbbn of non -electric fuel in�-�#',lutA a. Review of Construction Report for: 6 L' Fuel types and appliances listed. 11., Compare provided emission to data against adopted s ta n d a rd., a. Phenulty perAsh]md Mun"icipal Code 1.08 may beimposed. 6. City riespoins,e to appeport onlyif appliances mieet the N Page 140 of 321 .6 DRAFT -'Thermal Energy System Statement jfor New Residentlial Clanstructi'on WEEM Nbw Residential Addrjess(e,s,)-. A, thermal energystatarnant must include each� address covered by the permit. Phleaseindicate, the quantity of for each� ffiermal energy system planned for installatian in this -�#Ilermit-*' If the number of thermal energy systems changesFpleasesubmit an lu�,�#Tdate'Thermal I hereby affirm that quantities to be carrect at the, time, of submiss"ion. 0 am IM=- m Page 141 of 32 1 DRAFT - A Emissions Notice of'Intent to Construct for New ResidentJial Construction WEEM Nbw Residential Addrjess(e,$)-. The applicaant is providing this �notice because the y e iresidential construction has i oI e or appliances that emit or have the Potential to ernit NOS em, , bssi " ons plursluant to Ashland Municipal Code '9.45. Furncice or, trot water, Emissions Of'known, heater With potetitiail Make Model Quantity STUs (British supporting documents, to emissionis pur'usant ThermaUnits) r-nust be submitted to AMC 9,,45, later) Furtiocies, Heater's .......................................... I hereby affirm the above to be correct at the timie of submission. Is=- W Page 142 of 321 16, 0 DRAF T - NOX AppjlianceEmissilons ConstYuction Report f' r �New ResidentJial Construction lI 1111111I ; IIIIIIIIII illillilliq MEN MMIM�� New Residential Addrjess(e,s,)-. Th�e applicantis providing thIs notice, because, the �new residential construction has one or appliances that emit or have the Potential to emit NOx em , �issi , ons plursluant to AsNand Municipal Code 9.45. Below is a summary of erni'ssions and attach�edis 0, relevant mianufacturer documentation demonstration em'issi'ons in compliance, with AMC 9.45. Furnace or hot water heater wi IIpotential BTU (British Make Model Quantity E mi ssii o n s to eml Iss! o n s, IIpu, ru niit Thermo Units''), of AMC 9,45 Furniiaces Water Heaters The unit(s) above meets California uICIow NOS ern,,is ion re it , rements adoptedin Ashland Municipal Code 19.45.030. I hereby affirm the above to be correct at the tirnie of submission. 0 am IM=- Ml Page 143 of 321 0, O n J u n e, 6,F2023,F the Ashland City Council provided guidance to the, City Manage,rj to dedicate necessary City Staff and City Legal Re,source,s to re,search and dr&it an ordinance, if possible,, on this subject. (Far miore, background on the, request for the, ordinance and the, timeline,, �#,,ile,ase se,e, Appendix 1.) v w w ........... 0 Pagel 144 of 32 1 --------------- -------------------- db i iiq PON@ qiq I'll 0, Mrs (Including o ra I comments m MM ----------------------- -------- 1, W07 MOM ni in �Lieu of Franchise A e:leama m 1110 �Ill M�. M LIWXI 11 db jpjVp �Ak,,,A" fi@ Aft, M 41rT IBM-roul, Me Appand`ix 131": Wr*"itteln camments (separatle documanit) A,poe��nidix'l�: BAC�KGRO�UND & BACKGROUND In 2017 the Ashland City Cound! approved e Climate and e gy Action CEAPgoals call for an annival reduction of r w Ashland, in Community Greenhouse Gus (GHG) sources possible City e of relativety carbon neutral electricity purchased from the Bonneville, Powerj Administration, th"IS makes natural gas andfossil fuel transportation the high�est sources With this backgrolundin As �h [a n d C E A P - C I i I mate Vi I silan far 205nO imind, avenues for ions Goals lidns fcss Reduce AsMand Comm, u1ni ER by 8%P ion average f t 2050 Low and Non-Ca,rbon Fuel's 'r sed. fossil fuel consumption is essentialin working on,Ashland's goals for annual reductions. I In March 2023 1 members of the Rogilue Climate Action Teum (RICAT), a youffi-based climate organization, p, ffie Ashiand City Council wiffi a draft ordinmce to limit infrastructure,new fossil fu�el , City Council i. directed A, ffie idea of pass , ingsuch an 0 Paigiel 46 of 321 eN un ApH117,, 2023,, the Ninth Circult Court of Appeals,, of' which Oregon i's a part of,, invalidated a Berkeley Ordinance prohibitingi natural gas fuel pipingin newly constructed buildings. The re,asoningin California Restaurant,Association v City of Berkeley was that the ordinance, violated the federal Energy Policy and Conservation ,Act (EPCA)., The Berkeley Ordinance iswhat RCAT modeled ffieir proposed Ordinance I pllq� ljlllq� 11 III! M1011111 I � I!!I !!� WASIM-10 Alroym MOM Therefore,Fon June, 6 th the City Council provided giluidance to the City Manager to dedicate neces-sary City Staff and City Legal Resources to re,search and draft an ordinance, if possible, Ireduce emissions. Since thenFCEIPAC and City Staff have Irenearched and worked on the issue. , The City Attornely has also beglun legial review of the options that may be available. This is a novel situation in OIre gion, as our options are different than in other states, and therefdre theIre fs not an existing Oregon based modelfor Ashland to follow. As part of this process, a public engagement process, was embarked upon to determine concerns and interest in pursuing a policy based on limiting natural gas , in new residential construction. This processis, described below. 1H Page 147of 321 T poe��nidi b A,KEHOL,D�ER A� x zmIIIIIIII# ENGAGEMENT PROCESS C I (,IN LU D I N G �O RA L CO M ME NTS STAKEHOLDER OUTREACH Identifying and Notifying Stakeholders To supoutreach effortstaff and CEPAC scheduled two public meetings and created a condluit to receive written� commenls. Boffi mechunisms, for engagement,were broadly advertised and specificstakeholder groups wereselected for direct conlact. Public n�otffication of' thestakeholder meetings and written� commient opportunity were n�oticedin the Ashiand News,,The City of'Ash]md Facebook page, the, City of Ashland Climate, and Envi"ronment PholicyAdvisory Committee link on the Ashland City Council and Committees/commission webpage,, and NextDoor social media. To create a direct contact liststaff pulled every contact for con tractors who had filed a permit wiffi the planniing department'h the past five years. Additionally, staff also i. plulled a list of blusinesses licenses , �in� the City for realtors, property managers', c,on�tr'actor's,Fd�ev'e,lope,r,s,, and� architects. Climatefocused environmiental groups operating in Soluthern Oregon,were added to this list to crea�te a stakeholder list of over 200i parties. The staff mailed� a �let,ter via US mail to all 200j+ eder,s, and followed up wiffi ffiree, e-mails to those wiffi m email contact. M M M Ab Ab Ab M ,M W W IL 0 Paigiel 148 of 321 Director of' Real Estate De,ve,lopment for the, HousingAuthority of Jackson County are, attache,cl to this �report., Avista did not atte,nd the public meetingis or providewritte,n TWO PUBLIC MEETINGS CEPAC held two public hearing forums to educate and solicit comiments from� stakeh�olclbrjs who may beimpacted by sucb an ordinance.To allow, for better i. participation�, two identical sess , ionswere held at diffe,rent times and date,s - one in the evening and one during the lunch hour. The meetings wereiclenticalin� format to ensure that all atte,ndees heard the samie, background informution and,were allow,e,d the same, amount of time to ask qluestion�s and give oral com�ments. These, mie,e,tings were, he,ld on Octobe,rj 18, and Octobe,rj 26. CEPAC shured related backgroluncl�information on the ordinance with the public and activety soughl stakeholdbr input on the, topic. The Chuir of CEPAC, Bryan Sohl, and the City of AsNands Climiate Anulyst, Chad'Woodwarcl,Fpresenled the inforjmation� at bothsessions and le,cl the, Q&A sess"ions.The qluestion-an�d-answer seqmenl allowe,cl the community to ask que,stions after the presenlation. Finallyl there was an opportunity to provide, public commie,nt on the topic.A short synopsis of these, is included be,low. In addition to oral comments,,,we have be,en� actively receiviing writte,n commie,nts for the past thre,e months. Thi's provided individuals who were, unable to attend eiffier i. sess , �ion an opportunity to provide input to the CEPAC committee through an� online 0, formi. The, writte,n comments are lbngthy ancl� are included in their enlirety in appenclix 113. A Paigiel 149 of 321 In 0 Stakeholder Presentaiti on,Ovarview, (sli�a��es, atta,c�hed'�'l�n�,A�p�pe�n�d���ix 10 below) Focusing on fossil fuels in buildings, which agiainis primarily natural gias, to mcluce GHG emissionsis a common pathway for, local government tofocus, on. AsIIIId hit as two primiary sources to provide Meating, hot water,, and cooking- natural Is and electricity. Natural gasis compose,d of primarily methme, whIch after GO.2,js the second �most abunclant GHG and accounts for about 16 perce,nt: of global GHG em'[S-Sions2 Natural gi as,, i n I a rg e, p a r,t,, is, a ve, ry d i rty f u e, I be c a lu se of "lu ps t re,a �m "' I osse s of m e t h a n� e i n to t h� e atmiospherje from leakage at the, weflh�eadjn transport, and at the qppliance,. Emissi"onsfrom, burned natural gas create nitrolus oxide,, also a potent GHG mcounting for 60%, of GRG, emission S.3 Ashiand's ele,ctrical powersources, of which� over 95%'is purchased from Bomeville PowerAuthority, are ne,arly 95%, carbon free. Additionally, the local generation in Ashiandis ffirolugh hydropower at Reederj reservoir and over 5 MW'of installe,d solar. The result is that the electricity compositionin Ashiandis over 9,50/a, carbon free. In addition to negative climat:e effe,cts, natural gas combustion prodluces toxic by- products. Exposure to these palth of Ashiandis citizens/ 0, primarily children. 1 0, Some of' ffie, miostimportant e1ementsin thinking about re,ducing em , issionsfrom, fossil fuels that will be, coverjed in more detail later: Buildings,, alongwith the transportation sector, are areas, wherewe can make the most impact on olur GHG footprint. Ashland can redu� lusehold GHG emissionsII Imajor lifestyle changes, Ashland can do this withoutimposiIan g an undlue financial burden on the community. 1. 0, �F'or �new h�olusesitwill be -significantly cheaper to reduce em , issions upfrjont, as, opposed to retrofitting a house, to low carbonin the future. ffffff f ; im ............... h Paigiel 150 of 3 2 1 iiIII I Im, milm, 1111il ill Burnibig niatlurdl gas 1eads to the formadoni of N OX.4 Accordinig to the Amer"ican Lunig Assocbbon�: 51 6 0, NO,exposu�re , is associated withi dbleter'iou�s effects o�n the lungs. is NOdtal e,tHmenito heart funlcb"o�m and ,exposu�re I No. exposure, nie,gatiVely affects pregnancy md Urthi outcomes. Ini addftb�n, NO, exposlure"msocibted withi a 32,%'inicrjea,s,e Chl'Hdhood Asthima for Vids hvibg'M hiomes whiere, gas was 6 u�sed to cook. Written comment f romi Dr. Anini Tumier f rom Ore,goni Phlysid'ms, for Soddl Respo�nsibitity'is attached hiere,: Good'aftelmoon, Mayor Groh,,cm,,cndC&y Council membeirl No POW, 1 11 L DOW lei ILE LIV, �R 1111 UK 11 K�I' IN In mill m Page 151 of 32 1 furnaces mIIIIIIIater hecters, and dryers, emit numerous cir pollutants includingI nitrogen .0 .0 dioxide, NO2. Me EPA has, determl*nedthat NO2 is COUSO/ I of asthma, especldlly' In children. Asthma is the most common chronic, childf7ood 07ess and asthma, rates, are, poll 13 MWIVINTIA, Thank you. A n,n Turne,r, MD P Ab MI Ab Ab M M 9 a „,0 0 Is F w lw w MI MI MI MI Ab M M M MI M is ism 7 C fty andor.arg 1 jof As, h1jand Incentives: httl s-Ilas, i h /,cl�iima�t,e�e,ne,rg�y/,ci,d,ci t-your-home/swltch/ ...... �,iner and federal� A Pagel 152 of 3 2 1 iiiiiiq� 11111111!1 ij�piij I IqIIiIII!Iio;;� IiIii:1; � q I I I I 1111pill I liqIIIII capped,F likely increasing the costs to consumen5 to extend gas lines.j" The two charts show relative, operatin�g costsJor different heating appliances. The first chartwas m�odeled by electrifynow.,net based on statee, Department of Environ mental Quality numibers.' Even� on astatewide basis, thereis an expected sav`hgs and reduction'h emissions. q I I I 1 1!1111111 , �� I 1!1111F�:IiI on ffieir energy soe m� o s t eff i c i e, n t o pt'i oea both scenarios heat pumps are, more econ�omical to operate, than gas or gas-electrit h�ybrid appliances,110 I Moreover,, based on anecdotal evidence, and the, written comm�ents of Ryan Haynes,, Director of Real Estate Devel,off m�ent for the Housin�g Authority of'Jackson Countyjtis, entirely plausible to see cost savingis beyond use, costs to landoed hom�es. (Mr. Haynes" full comm�enls is incIluded below) The proposed ordinance would onlylimpact.05%, of available housing stock'hAsNand. It only tps- s . . . ........... uc.state.orus 3 Public Order UG461., h t .......... , �a�� ........................................................................................................................................ Lo-r d-- - -e, Jrs, 3,84.,p,df,s,ee page h 19.,, "'The partles to the secand st�l��pul�,aI-tion,aIII r,e,e to four-year phose out that wouII d uItImately ehilIts inate -the allowance. IUnder the stipuladan,, the line extension allowance 9..htt.ps. JelectCifynow.inet ..iiins�tal��l�aI-�hea..t�.,pAjim- ........................... j _L_j ........................................................................................................................................ .................. ---p �http,s:,Ile,l�e,ctirlifya�sh�laind�no,w.,oirgle,conomIles -aIfs II ore.[ - modeleby ehlectrifynow.net using local Ashlanddata. 10 Paigiel 153 of 3 2 1 affects Ise w residential construction., That can that in,99.5%, of hornies currently built in the AshlaI sin ImarketF the homeowner's can choose what kind of power, source they want. Less financiaily secure members of the, community who rent their hornies do not have a ch�oice on what powersoume, they use to heat their h�omes, water, or food. Affordability 0, is essential to their being able to rent a h�ome., This ordinance could h�elp lower energy costsi'n new residential construction. Renters in a tight housing market lack power to choose clean and h�ealthy energy source options. 11, Paigiel 154 of 3 2 1 fdc,tthat , 4 golng a// elbctric has, savedHAJC and our residents money... In conclusion, my pnmary Interest In supporting this legislation Is to ensure th,at Me m,ove toward electrification, Is executed In a n7anner that, is affordable, both In, terms of construction costs and th,e operational costs born,e by residents. / believe th,at with carefulplanning and consideration, electrification can align with, our objectives off" affordability, he,alth, sale t stems i it Sincerely Ryon D. Hdynes Director, of'Reo/Estote Development Housing A uthority ofiackson County In, nments Publlc Meeting Quiestions, and Answers,, and,Cai Relbvant Question & Answer's from Session One:, 101/18/2023-M A Q: Is, the ordinance, a range, of options or is it a banning of gas �in� new constriuction? Chair: A range of qpbons are being considered for this ordin�ance - bans,, subsidiesF 0, anything to move, us along. New, constriuctionis not big bang in terms of' GHG 0, reductions" change in oayoff., I Chair: After co1lecting feedback from, staff, City legal couns&l witl review and possiNy k write an ordinance,, and citizens wil] have, aerj qpportlunity to comiment, once the Iangluagefs solid and thereis a dear en�dorsement from CEPAC then� the ordinance, draftwodd be, forwarded to colunci]., Councli! is the body that uftlimiateIy decides, on an� ordinance.Thereis no firm II el currently. Q&& What a boul new co m merd a I constriuctio n ?. Why not ord i n a nce f or ffiem, a Iso ?. Chair:initia[ly it was both,, but it was decided� to gof'or just resident"a! at this time. 1 1111 1� liq 1111glill I 1 Staff-. residential has higherthan com�mercial usage as of 2020 ave, Yo u co n s a P os i t iv e 'i n c e n� t ive, f o r n ewl c o m� m, e, rjc, i a I co n st r u� c t i o n? 12, Page 155 of 3 2 1 Chdr: a varlety of rebatesWill be available Relbvant Question & Answer's - Sess'lion Two:'10/26/2,023: QI. lis it not paiIII t of AVISTA's fIII uIII chise, agIII ee�rneintthatthey provide usage datai i"in the city of Ashland,. Staff: No,,,they a�ire not clearly obligated to do so,. The city �hais a right to auidit the accouinfling records if it chooses to,. Q: Wil"th mi"Xed electr,4ca ind gas costs it6 s not clear''Jif wea re saiddlii�ng eople wiith� r,rect? unexpected cost&b are t, e num-eirs co Staff'. N ew con stru ctio�n i's �bui 11' It at th e hil g �h est eff i'c ie n cy; if costs of 11' n stai I I ati'o n a ire the u in its it s �h o ui I d Based on BTU same,,, does'lit make sense to Install in e w! ga s a ��p p Iii a in c e �s. ��be more cost effective to useall electr"ic eat over, the �I'life of the product,. owi wouldan emissiio�n-1 I ii na in ce ity GH t, iriint';` ,H Q, ased oird' affect hi'g, dens ��G foo p il ��paict on the 've Staff'. A red uicto in '�n NiOx elm ii ss iio in swou I d ��be expected to �h ave a pos iti *ver-) 11-,Wen ItW 0 resJi,,.0ei&ts7*!ue to, re.-duceo-'cl'irr -jilw-04i'l A� sittnille� 'adits. We received nI neteen comments during the first session. Of those, seventeen were 1 nfavor of an ordinance, one aigaii nst, and one neutrail.Those comments aire summairized below. Approximately 50 individuals attended the first mieetlin����, At !the second meeting 22 people aittended, and nine'l ndi viliduals made a clomments. All nine oral presentaitions were in favor of an ordinance reducing emissions. Oitell !,Commelnts: Date Total Ini, favor of Agai'nst Neutral on Comments, 11 "! m "! t'i n g 11 "! m "! t'i n g [`im`iItiMg & m & m a & emisstons, emis,stonsl emissions, 13 Page 15,6 of 3 2 1 10/18/2,0,23 '19 17 1 '1 -------------------------- 1 � /216,/,,,,,,2,,,,,"0"2 3 ------------------------- 9 ---- ------------------------- 9 ------------------------ 0 TOTALS ------------------------ 28 ------------------------- 26 ------------------ .-- 1 ------------------------ '1 -------------------------- e,ment 10011% 92.85%, 157% 157%, WrittencCommeints: As to above, due to the length of the comments, they r itncluded below in Appendix'll., In, favor of Agai'nst Neutrdl on 11 "! m "ii t'i n g 11 "! m "ii t'i n g Him,iltiMg e,m*lss,'[onsl e,mls,s,'[onsl emissims, ToWl 101 95 5 1 Comments, Rement of 10011% 9,41%,, 51% 11%, o, al I I Public Meeting Oridl Comments- Session One: 10/18/2023: I., No Thunks,, submitted writ,tenAshland climate collaborat onF I know a '�ot about voluntary retrofits, city has an important rjole to distribute IRA funds, Easier, better, cheaper, fairer, and h�ealthier to startwith all electricin the first MW Ab Ab db M dh M AN Aft Ab Ab Pagel 157of 321 11— 1 hare because �he love,s this earth and deserves a fluture, "'We milust do somiething,-%leuse move, forward withi ani emliss"lons-based standard, please listan.,17 A 13. SuPports the clean airl ordiniance,', enjoy , ing thie, end of' fire se,asoni,, "will save mioney and improve health, not radical policy not niew technology, oppone,nts say'lit will create chlallenge,s to the grid and fossil,fluel plants,, but I FL? have, faithi that thie,se isslues are addressable, . I 4. 111 On the fuel committee: evacuated from, Almeda fire, mianly lost their L, homies. "We, have to �move, to a larger scale, of reduction other than jus''t 6 inidividual behaviorj change,*l the'future belongs to othie,rjs so please �let's redluce GHGf'or theworld 15 Pagel 15,8 of 3 2 1 i dem�enlia asthma,, �NOx levels, can soim�e,timie,s be v,e,ry invasi invades whole, house,I'vents to removes the poillution don't always get rid of' these, gases,, implores the city of Ashland to pass ordinan�ce, and incenlivize, transition to c I e a n e, rjf` u e, I s.jrI 2,0. Leugilue of Woimie,n Voters ne,eds more support in the, miarketplace, from local businesse,s esp. forinduction on the, floor at big box,s,tore,s Public Comments - Session T''wom. 10/26/2023. lu o rd na n,c,e s oke to mainy hedIthi risks of nat ral gals ��Fol ,r p n 2.e US ui ��p pio rt �s c h o ite pidi d m oi re, f oi r u t il it ie s a n d m o re f oi r f oo d. W oi r S i n lu eduicationi. "'Liftand empoweirvoiices who wainit c, a g e from fossil I f e1s; If 11- HIM "I . ......... w Page 15,9 of 3 2 1 a,heat pumpwater heater'. Owner ofthe property cani ii , insitall clHircuit but $300( to puir'chII' e 4. ll'i"Iliw a�skedto, work so har'd for a fuituire that [sn't guaranteed - that "low- iincome famIII llies� can feel left behind blecausie of how expens , it it can be; climate actionisin"t always goiconven lent. All peopl�ave power, ,I Shouild consider convenillence last 5, for ordinance we d o, in ot in h e rit t h e e a irt lo ir row I IIro,II m o u r c In I I d re in I 66 resident of Medford had to, evacuate due to Alameda fii'r,e4 aiict on a local level and reduce em , iisisii�ons� where'ver pics°silble. Dividends in billio,II s o' OTI011 . Me= iinstallatiions;a�s retired healthicare, provider, �she �ha�s taken care of young people suff ering from asthima. 17 Pagel 160 of 321 0 poe��n �x 'di jo kwo A� �UMM N do%ERNS. There has been somie, mientiw that a policy restricting or limiting energy options would lead to limiting home ownership choices., However, balandngwh�en and,where, people, will huve choices has long been the role of the govemment. Do the residents of Ashlan( value, theindividual choice, of how to heat our homies andwater and cook our food On n�ew homes only) more than they'value li'miting,fluture, climate emiss , ion�s by limiting ch�oices? Asidef'rom, this que,stion, ffiere, is still ample choice forAndividuals. You can sti""I purchase a used houseFm�eaning 99.5% of the ex"ist"ing holusing stock is available, without limitations., ,A choice, that is clurrently limited is the, ability,for a renter to have, a home free of natural gas appliances. In particular,, theinubility to hu've, a home guaranteed to be free of gas cooking appliances that emit poillutanIs into the, air. if new res"I'dential bluddingsii, including apartmentsFwe, re to b e f �ree of g a s a �p, p I i a n� c es t �h e re, wo lu I d be a n 'i n c re asi'n g number of rentals that allowed for homies with cleanerAndoor air quality. ""No Impact'" M Ak ME ME w lw w u Ip ME ME AM jamb AM dh w lw lw lw u lw W w w u 1 W w 4 w ill jw lw 11 htt�ps�.,/,/ire wlbui'ildii s.oirg,/ire,souice ,/`buillcairbanlization- code/ at 44 112 Id Q,t4. w Page 161 of 32 1 Secondtheimpactin new homies aloneis �not ginificant as, the ben�efits com�pound over the, next 20 years, A home, utilizing natural gasfor h�eating will create roughly 3 m�etric tons of' carbon dioxide per year. 11�3 Comipare this, to a home that is 950/a, carbw i free us , ing Ashlandis electricity. If you simply asslume that the three metric tons per year are reduced by 9,50/o, you will save 2.85 metric tons per year per house, by having an all - electric house. Assluming 50 new homes per year for 6 the next 20 years,, equates to avo , iding over 000j cum�lulative metric tons of carbon doxide equivalent by using electricity from predomi"nant:ly renewable sources as the heating 114 source. This equates, to rem�oving what could be a roughly'10%, of our annual citywide greenhouse gas emlssi"ons had these homes chosen toinstall a natural giasfumace in�stead of having an� all - electric hom�e.,115 Note, that this number is citywide emiss"ionst noft, just portion of residential bluilding emiss'ions�. Reducing A �LL'W: CK*UI 14, wit Ou'llt bw 4, 10% kiiicirew se, �i iit our citywide emiss , ion�s i , s slubstantial. Thatis 33,000 ann�lual metric tons we, do not have to try and mAtig���� 6 save, aga , �in�st just residential en�ergy 0, 1 emiss , ions the n�lumberj would be much hAgh�er. Ashland's GHG'invenlory ............... Year Per IINew Annual Cumulative House Homes IIMetric MIT Tons Reductions �IReductions, of CO2 1 2.85 50 '143 143 2 2.85 50 286 429 3, IRS 50 429 858 4 IRS 50 572 1,430, 1 5 2.85 50 71S, 2, 145 6 2.85 SIO 858 3tO03 7 2.85 50 l'ool 4tO04 8 2.85 50 1011,44 5,148 IRS 50 10287' 16,435 10 IRS SIO 10430 71A&S 11 2.85 50 ........................................................................... 10573 9,438 .. . ... . ... . ... . ... . ... . ... . ... . ... . ... . ... . ... . ... . ... . ... . ... . ... . ... . ... . ... . ... . ... . ... . ... . ............................................................................................................................................................ 12 2.85 --- 5-0— 10716 11, 154 2.85 50 108'S�q 13,013 14 IRS 50 2,0,02 1 S,,O IS 15 2.85 50 2014S, 17,160, 16 1 50 20288 19,448 17 2.85' 50 2,431 2 1, 8 79 18 1 &S S'o 20574 ......................... 24,453 19 2.85 S, O� 20717' 27,170, 20 2.85 50 208,60 30,030 13 Public Utility Commlsslon Order UG461: h 023,0rds, 2.3 .............. 3,84.,p,df 114 Ass, urn , ing a��lIiIIghtly''IiIIghehr rate than the cl-ty's housing productlon strategy of 43 per year, bul much lower than the -Climate Fr�l��eIndly,,C,o,m�Imun��l��tIdes forecastof,3500 new homes. 115, Lased on the above calculations and the CEAP Greenhouse else inventory in II eIIIn -the C IExecutive Summary here: ,s�,/,/aslIndor.org�,/`wp,L- contend u loads(AS,hlaind Revils ed CEAP ExecSuirn IC I* df 19 Pagel 162 of 321 apportioned'113% of' thIe, 300jFOjOO metric tons to re,sidential energyFwhichis 39,,FOjOO fie. tons, RemovinIg 2,,860 anInlual metric tonsin twenty ye,ars 0, is equivalenIt to 7.3% of our annual baseline of re,sidential GHI'WhIle, this, is not a reductioninI the 201�5 GHG'inve,ntory niumber, thIe nIumbe,rjs demonstrate how preventing future emissiws SignificantinI miee,ting olur goals. You may have heard of natural gas refe,rjrecl� to as methane."This, is because, nIatural gas is Mainly comipose,d of' methanIe,, generally above 85%.16Whe,12 nIatlural gas [S Comblusted, it is primarilyG02 0, 1 emiss , ions. Whe,n natural gas leaks into the 0 1 0 1* Ah A�h Ah Ah IS&A MI M MI MI Ah M M Ah Ah Ah Ah d1h Ah Ah ah MI --------------------- OON VW41 AMP M, ,ON Paigiel 163 of 321 AN lip w w lw w 0 * 0 1111111111' a DID Ah Ah IS 0 milli OR is' milli t I t Studies, demonstrate kAl Ik Natural gas, production and delivery that natural gasFwhen oil and main r! 1110"I"S gas wefl fine naturall gas (1ccouniting forIIIIII �owlwmowfgas S"ales, company I IN III �]!!! � I processiting i plain 1i wnressor leakage,, may �not be I p M statifoni olido ra rill F PP (Ij MINIMMM N KIPP, mmmmoj a ny better for the sep, tion 111111, �111 Ilin pin Iiij climate than burning wo, cornip ress, or I prodIACIts removed station LNG ve d I Whlook ill ing at te, � „ IYFr°r , $to rage Coap13 nonhydrocarbon flaredi gases irfemoved d ind . ergiliot tuln IIIIII he carbon dioxide 0o, retilulmeW lo, fie,-lld IIINHA I stolrage,, mitigation potential gas well water 11-0o" Vented'a"i"'Ad flare-d! reswvoir andthe typically PrOduction ............................................................................................................................................................................... �—, transliniission , ................................................ �—, dist'ribution, . ...................................................... unlaccolunted for ei)a,� slir>urce" US, F.Jrte1f'rf,,jy InIrowriniall,,an methane leakage contributions, a policy of fuel switching can help move the nieedlein olur mitigation eff orts. Finally, there are, benefits that radiate beyond the immediateimipact of limitiniqlf'oss" fluel usageini the city., Fossiffuels are, beinig phlased out and people will nieed to miak chianges to thei"r energy sources or face the likelyinicreasiing costs off'ossil fluels. In i li'mitinig fossil fuel usage I in the city, the residents of' Ashilanid will gain a better II I jifff JIM ILM I I! f w Page 164, of 32 1 0 KID a Is 0 0 41,19 0 0 0 a MI Ah Aar MI JAMb MI Ah M MI I w lw & IN UP UP UP 14111 iii J u st, U s e, C a �r b o �n C re di, It s ff M MI MI MI Ab AL Ab IN UP w w w w w w W, UP I Ab MI Ab MI M Ab M Ab MI MI Ab M Ak Ab Ab w w w w w M w IM M Ab Ab AL MI MI lw IS, a Go, 0 MI Ab UP NO a 1110 1101' 0#10'kAl K Oplif IM I L AM loll 11 jj��Iiiiji 11111111111111 - 110001100110, "; illsi[ON�COTIO I to k DON 11000 ,A differenit economic mecha�nismF the social cost of carbw or the more, inclusively, 4 ,social cost of gireenhlouse ga�ses,focuses onl the, cost of avo , IdAnlig climate chlange, damage and is ebraced by econlomists.", The current EPA estimates for thlesocial cost of' carbon amiounts to $20,81, per mietric ton� of C102'in 2024. 27 The ne,w EPA nliumbeI, elz 46TO A MIS 11 A 1 0 Mow, &EWA )Iho6w`X20td1X M20toi%.20consume., at 1,54, 22, Paigiel 165 of 321 in the process of being implemented and repre,sen1s, a niumberi"n alignment,wiffi at least one recent scientific study and Canadds federal governmenl projections.18' Multiple questions regarding equity have, been pre,sented If the policy was, a fee, or tax on emlis-SIGns, ffienitwould allow for new h�omes to "pay to pollute,to have the'�'ir de,sired en�ergysolurce,.Anoffier equity concern we, have heard aboutis the ability of re,nters to have �more options, for a gas -free homie,. The de,sireforsuch homie,s is only likely to grow as the, healffi c,oncerns of natural gias combustim grow wiffi increased awareness. Addre,ssing public health concerns, throlugh limitations, occurs, commonly. With"in our city limitsFwe, have limitations, on whereyou cm smoke, and howfast you may drive M efforts to prote,ct health and safety. 0, Regardin�g the "pay to polluteff concerm ThIsis, a legitimate cmce,rjn� in that emissims from, this choicewill likely persist well into the future, as gas furnaces cm operate, for over twen�ty years. Theref ore,l a policy based m a fee or tax,'if' chosen�, should work to offset the, longi-term impacts of' such a choice. ,As for renters, the cost of in�stallingi ele,ctric'h homie,s is v,e,r,y similar to natural gas and co mi e,sred lu ce d ri s ks to t �h e I a n d I o rd s, u c h as, ca r b o n� mi o n� oki d e, o rj f i re d a� n gi e, rjs. A policy favoring ely increase the, housing 6 stock available to renlers that is gas fre,e and prov" ide, an increase, of optims. i gas duriiing power outagies" Havin�g a n�atlural gias furnace does not ensu�re a heating source, during m electric power outage., Natural gasfumaces willfreque,ntly have, an dir h�andler with m electrically powered fan to circulate air throughout the house,. The, furnace h�eatingi the, h�omeis therefore likely depe,ndenl on ele,ctricity tofunction properly whe,ffie,rjit be distributin�g the heat or e,ven� the mechanism to light: thefumace. One other important Servic note on thIs que,stion is that olur local electric utillity had an Average S "' e,Availdbillity Index (a reliabilityindex compar'hg hours-served'versus hours requested) of 99.995%, Emml fff ff f f f a] Page 166 of 321 "Just, swilitch,"ing dirty fardirt ,A heat pu�mip typically extracts at least ffiree, u�nits of he,at for every unit of electricity. This is h�olw a h�eat pump can be 3000/a, efficient and over 450%, for some models. This efficiency is wlhat allows a h�ea�t pump using electricity gene,rated from, a natural gasfired powerplanl to be roughly 25%, m�ore efficient than burning natural A 0, gl ae. Eve n i n t his wo rst - 6 casescen�aency , increase of 25%,F that alone wou]d be compelling. R i Figure r e A 1 : Sources of electricity supply, for Ashland Municipal Electric Utility. Mother (Average, Regional a'�'�m�l �]3NY9Y � ElectriditV) 5.46% Hydro 0.76% Atand S,olair OAS% Howlever',F in Ashland the electricity we, purchase, is 95%, carbon� free.Therefore, our emiss , ions rjeduction� from electrifying our appliances , is m�uch greater than that 25%. Ashland hasseen a steady declin�ein overall electric usage, over the past 11 years while at the same, time seeing a large increase in electric vehicles locally A registered. Thisis likely due, to our efforts on energy efficiency and local solar productions. See the charts below. ,Ou�rj local power d�'i,s,t�ri"�b,u�ti"o�n,s,y,s,te�m issized 6 large enough to handle a largeincrease , �in� demian�d. The Electric Departmentis cu�rjrenlly in the process of developing a Master Electric Plan ffiatis considering both increased use of electricity for he,ating, hot water, and cooking i , n homes alongrWith increas , ing electric vehicle ownership., The city and in particular',F the Electric Departmen will be, prepared to meet thein�crjeased needfor electricity. Add itiona I ly', the, city will c,i astigate opportunities for local production andstorage, Addition�ally,, th city is commItted to co�nt'in�u�e'i�nc,en�tiv'iz''i�ngi local electric production and energy efficiency measures. M Pagel 167of 321 Aninteresting article discussed three recent studies that discluss how electric vebicle adoption may reduce, electric costs by better usi'ng grid infrastructure .2" The, basic notion is, iii I lII� I ji� 1 i� IIIIIIIIIIIIIII i� III ipiiqtiiiq�� ilitil Ili I i I most charging of electric vebicles occurs during off peak hours, ,A quick perusal of the internet will reve,al that the cost estimates, of installing a heat purnp systemi'is verysimilarin new construction comipared to a gas furnace/air conditioning ,system. AdditionalfyF the cost of' ownership cun be lower on a �heat purnp system,. The, cost parity between these, options may come, to favor h�eat plumps for the, initial installation as line extens costsJor natural gas will no longer be subsidized by the gas c,ompanie,s .3j" This, does notinclude current,fede,ral or localinceIves and possible upcoming state, incentives that can,further ire4u, ce Vi e C7#�St,31 There have, also beenstudies demonstrating that all electric homie,s cost le,ss to bluild and operate t �h a n n ew m ixed f u e, I h o mi e,s .32 This, stludyincluded A/l Cols"t /ess,, tobuild cind operate, thon i7w"X'01d nine cities wiffi Eugene,/ OR being one, of thThe Eugene case study showed that ove 115 years of' ownership the cost to operate, an all-ele,ctr'ic hornewould be j$5850 less I 29 ...h............t......t......... S. i�eencqe�tsc�l l�1 1 evs-will- drive-loi -term-electi ii ii Cost- .................................................................... down- stud ii es - su ggent 310.btt C, S,. UC.�Sta�te U �S 0�rde�20230 2,,3 f 3111 City& As, hIland Incentives: Indoir.gr crim te-en ada -your--home switch a ...................................................... ............. ....... ............ and federal� IncentIves:-h t.t..ps,-flwww.eqinerqy.qov save, ......... ...... ..... 32 �https,:Ilrm'.org 11 �,li�nslig�ht/the-ecoinomiss -of-e,Inc tiriifyi ui'i�ld�i*ngs-ire,slide,intil-new� W, , Build[ngs at 5. construction I 1 1 1 1 The Econom csof Electrffying 25 Paigiel 168 of 321 6 1 than a mi'xedfuel home .33 The,sav , �i n� gs ca m e , i�n theform of both lower upfrant and operati"ng costs miean�'Mgi the cost to ibstall'is lowerj than� a mA`Xedfluel system, 34 accard'hg to th'isstudy. ln� fact,, th'is study found that i"nstallatan and oparabon� costs'M all n�'Me citibs, was lower, far all-electr"ic h�ameS.35 It'is also noteworthy that this sWdy'Mclu�de colderj climate dbe, 6 ibclu�des Bostan, New York, Minneqp,6ks, Columbus Oh"p, and Denvar.�� ffiose, coldar chmates it was, more affordable e to bu�'Hd and oprate all electrit houses, I ln� addtan to th'isstudyFwe have had local developers sup�p,ly sup�p,ort forj the move to all-electrj'ic resi'dantial constru�ctian., Jacksan Counly Holusi"ng Aluthorj'ity stated: erience -tament to the fact, th'alt all Our expin this space, Is res electt* has actzja)�5e sa'ved the HA Md our ivsjdants money. (eimphnsi's added) Farmierj Phaftn�er Mark Knox at �KDA Hames 41 ,F Ash]an�d"s largiest home bu'ilderj9i IV we startedout m4th simple strategies consisting otpedestridn focused' ne�qhborhoods, and Earth A dvantage PlatOum, housln� 1.9 i(Veirde Village Subdiv and todayare building the some, but excluding naturalgas W the Vast # * r of the houst'ng developmenft (Garden, Cottages Majorily and the Beach Crelek,,S,,ubdivisiot?)..,.Hd,welver, the vast mqjorlty of our home buyers -Vem,anded'rl' these conscientious features andiwere vvffiV�g t* pay fbr them. (amphas'is added) Structura Natural'is &Townmiakers LIC (appli"cant far 41 the redevelopment of Crjoma�n Miils)4 "...,the, company belie ves that! going all-, elechttk on residen dal I'S a S M lart, mO ve, forall the reasons you artAoulated previously In our 33 Id at 12., at 10 - 11 35 Id at 11. W Page 169 of 321 discusslon, as vwflas, markvt tmnds... Townmakers, PvValso b,e budd�7 out, the infras&vcture, and the,AMR liminadonofgas, fines AIR rrainly a financially, attractive choiCe...(e a On�e last note, on cost re,garjds a measure thatis, not curre,ntly mclar review but is highly re,levmt., Increasing the amolunt that Avista woluld pay the, City of'Ashimd'h franchIse fe,es, cannot be, implemented until after the, expiration of the current n�atlurdl gas franchise agre,ernie,nt. Currently the franchise, fmeanlng what the utility must payfor the privilege of usin�g the city's right of' way is 5% of gross reve,nues, MeanwhlleFo lu �r own electric utility has a franchise fee, of'110%. If ch�ang'hg this percentage were latar chosent itis, worth n�oting that this"imrease, in cost could affect all n�atlurdl gas, users and further increase the cost of natural gas. Higher natural gas costs coluld"impact both positively and negatively. Increme,cl costs, of gas could increase, conservatim efforts encouragefue] switching, and increase, the A demmdfor all-dectric construction. All ffiese mpacts w,ould likely result in decreased greenhouse gas ernissi'ons. However, incre,ased costs coluld also negatively impact m those wiffi less mems to pay ffieir ekistin�g bills. am am Ah 2 w W a a W, lw W, 36 h,,tt pjs, I g r,g gg 19 ,,p 9 bkl,g. gwl ru 2,,Q,0-022�0040 Section I states that,3 percent con be alljowed as an operating expense and need not beh Itemized. Section 6 sta-tes that jamounts exceeding the 3, percented separately on the customer bills. 37 Id at: Section 61., m Page 170 of 321 A,Poe��ndix 4*. luptsio�ns, Overvie,w, New Res"ident''lial Build' gs' Deciding to implement a policy aimed at new residential construction thatis affordable for residents and greatly reduces climute, dim oltutionis the easy pa�rt.'The hard i part is determhow, itsbould be dme. While, over 100 other Jurisdictions hulve enacted some form� of fossil f uel limltation,, the options are a little limitedin� Oregon. Many offier states allocate, some building code jurisdiction to mun , �ici " palities, but Oregimis law, requires astate-wide, uniform, building code unless permItted to adopt som�ething diflferenl,., However',F this local building code aluthorits likety less useflul in wake, of the Berkeley decis"ion noted abo've and belo,w.38 Orega nation�al reputationfor haviingstrong hom�e rule, from both'its constitutibn�al ori'g'ins and the, lawsuits'linlerpreting this power.0regon's home, rule has been� described as "durable"" and allowing for a "'fair amount of autonomy over social and economic poliqy. if 39 ,At the other end of ffiespectrlum�,, there are, milunicipalities who cmnot take action because their states �have enacted laws bmning a city from regilulation� of local emiss , ions, predominatelyfrom, natural gaS. 40 So rjoughly half of the states n�o'wl have, �#'Irjessly 'I#J,reem�'�#jted localitiesfrjom� regulating nutural gias., 41 APO Awl M, Awl W W 07 W*X IFN '0 OTlle-MOO]WO C1010110 I* 41141MOTIO M, Page 172 of 321 11, e'? ,As noted above, Oregon doesn't provide local bulldin�g code authority, unless iv�ision (e.g. the Local Bulldin�g Code perjmission� is provided by ffie, Bulldin�g Code D"' ,Amendment), so that is not available. Evenif 'it did have, th's auffiority outright, it is now clearf'rom, ffie, Ninth Circuit Court of Appeals, that any regulation relating to the bluilding code must be, EPGA comipliant,, which appears to be, a complicated process that may be best suited for statewide action�. This leaves five options, that have been explored in these appendices. We witl look at those brieflyin two groups. I � Not as viably qptibns Two opflon�s were rev"iewed and deemed less viable than the, remainiing options. Both the Construction Exci'se, Tax a�nd the Local Building Code Amiendment were deemed less viable bulf'or two dfferenl reasons. There is aslightly longer analysis below,, but Mere is theshortversioneach., The Local Building Code, Amendment process has been explored by Ashland'h the past.The, wildfire mitigation m�easure, was adopted by the state after a length�y (2 1 6 years) timie, as an optional statewide code. The pr , imary deterrent here , i . s timIng as, there are other option�s that m,ay be quicker to implement.'The, secondary issuefs, that whileit may be possible to adopt a state optionul codeFas noted abovel ffie, amount of work to comply with EPGA can be dalunling., The Con�strlucflon Exci'se, Tax was looked at as a possible mecbunism to disincenlivize, fossil fuel use, in homes. �However,, using th's option in the, mianner envisionedwould 6 likely lead to less revenlue that can� be utilized for low- , in�come holusing., The Construction Excise Tax,was one of the'few options readly availablein the Housing Production Strategy Study to help fund,Ashlan�d"s affordable housing situation., More Vildble'Options 0, 1 In rjeadin�g about theissue, review , ing options and considering feedback.,, three options began to appear more viable than the, others, A nitrogen oxides, (NOX) emissions- 0, basedstandard focused on� natural gas qpplian�ces,, as, has been� done in Calffornla for years,Fbecam�e a focal point. This option is appealing because, there is a long history of M Page 173 of 321 regulating Nitrogen Oxidesin nutural gas furnaces, and hot water heaters. Copyin�g Cafifornia"I's decision to regulate appliances rather thm an entire, buildings em"ission, 0, which would be a new, approachstood out as a m�oreviable, option. Branching out I. from, this option bothin termis of eMiss"lons limits and types of appliances , increases, the relative risk as you getinlo unexplored area,s.' The next option that seemis viable is the n�oflm of a Carbon Churge. A fee of this, kind woluld essenlially require ffiose who choose toin�stall natural gas I'hes to their home to pay to mitigate the carbon em '�'I Ss iMs the homewill likely emit., This option acknowledgies that addiing m�ore carbon intense, fluels, to our city will requi"re even more work to �meet our CEAP goals."The charge is based on average cmsumption of natural gas,from an Avista home in OregonF us'hg the social cost of greenhouse gas, emiss"ions as the price and the average life, expectancy of major natural gas appliances as the timelinefor applying an upfronl mitigatim fee. MI Jh Ah Ah M M Ah MI MI Ah MI bib MI MI Ah Ah Ab, M, I low Ah MI Ah Ah m Ab" Ah Ah Irwif loll a MOKIAWO 0 IIIIIq Sting Residential, Cammeirciial, and ,�'i'�,o�n,s,'' Exi' I i While, the task at hmd, to review, optionsJor new residential constructim', a coluple of these options have clear expansion possibilities into existhg residential, comm�ercial, and industrial optims. The a�ppliance emissions standardin California applies to all installations and sales of furnaces, and hot water heaters. It does, not parse, out 42 Itis warth notlng, here thatin section 31 of the -Cily's Franchise Agrehement with Avista we are required to provideh thirty'days notices if we make any rule"pertaining, -to the conduct of AvISW'S operations ... ft 31, Page 174, of 321 i residential versus commercial or n�ew versus, ex"isting equ , ipment.This pathway could therefore be expanded to'hclude, all future, replacemenl appliances in boffi new, md existing buildings, upon bumout of' ffie equipment. i Additimally., the increas , ing fees toAvista for providing giasserviceswould naturally expand to all users of natura] gas regardless of' building type or age. Therefore, that 1. 0, optim miust be we , ighed carefully for any uninten�ded consequences. �However, as with 0, most things, there are, uninten�ded consequences and equity concerns that manifest in diff e re n t p I a ce s a n d 'fa vo rj d iffe, re n t d e cis i o n� s. Options Overviiew Charts i The chafts on the following pages exam, , in�e the three more viable optims in more d etai L T �h e s e o pt i o ns i n c I u d e a n e mi ssi'o ns st a n d a rd, a ca r b o n� c h a rjg e a n d f rja n c �h i s e, agreemenl �related avenues. Itis important to note, that one or miore, options could b imiplemented.These, options could also beimplemenled at different times and with different effective dates. I The first chart: highlighls various decis'ion pathways i , n �revi , ew, ing the ffiree, options.The n�ext two chartsF Optims'll and 2, hIghlight pathways with less, risk. The chartswith Options 3 and 4 represenl �more novel approaches, and therefore more unknowns and greater risks. Finally, the last ch�art mtes what has been done eitherin� Oregon or other ,states. Itis �notewor,thy that mmy of the options remiai"ning are , in unchartered or locally ui-�c'ilivr,terjeo` w*ters. KN Paigiel 175 of 321 offi 0 to LL E X z m to s= m m 0 1 Vu : LL. NJO CRII -0 (3) 4- 0 C"4 4-0 U 4-J 0 4-J 0 0 (3) zj m 0 w m i U. E 0 0 4-0 0) cp -0 o o �o u C — Q) 0 > 0 tlo m M EL o o -C -0 m u 0 C: u $n CV 0 cl 0 0 Z E 12 E m ul 4 0 M, tx E Q 0 0 > CL m o s. 0 0 Ul (U o 4-0 4- 4- 4-d 0 0 C Q) 0 0 LA > ---- -------------------- 0 4-J 4-5 yo, x o A 1 4.0 0 M LL ■ > 0 cv W C m cr > aj 4-J o U r-L LL C44 A A 0- 0 u M m > m 0 4-J o CL a) o LL to c U LL C44 ............... m cr. m V) (1) 0 4- 0 m 4-J +-A 4- u 0, Q) m E 0 0 4-J M :3 0 to (A 0 cr :3 4-J C 2, Qj 0 W 10 m -C 4mJ C M 0. 0 > Z E (1) 11 WA o 0 2 0 0 0 o > w CL ul E tl= . . .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. . 0 4-0 4-o m - , aj Qj U, > 0 0 E "M Ul 4- 0 04, t10 e- u 0) Ul =3 4- $0. CL > 0 3 0 ACCRIM/111, X CL aj 0 Ml LL cr. 0 Ln M 001) 4wo > M 0 4-J CL tLo 0 LL 0 C: U lb m LL ,Joe, 41 4- 0 0 0 pop *pop LEN M tio r. -r— lp *OWN* 00 aww 0 LL . . . . . . . . . . .... ..... ............ E M, 4.5 4-d Q 40 0 U a E 2 ro - z u CL m 0 (3) E _0 0 0 C (U 0 0 4— Q) 4- E CL Emom 1. 0 0 E o 4-J 0 wa cc 7E to cr) (1114 < 0 o >. x ro Q 4-1 CC 4-4 0 u Cf ................................................................... 0 X C ..................................................................................................... O � ate' m m ' 0 LL0 .............. 4 .............................................................. A,poe��nidix 5�:�, E�m�is,s�ion�s Base�d Orld'io�nanc,e� Oveirvilew w lw ............. The ordinance brought to CEPAC,sets a nitrogien oxide, (Nox) emlssi'ons limit on residential bluildings., Nitrogen oxides (NOx) are, a combination of pollutants mIade, up o nitric oxide (NO) and nitrogen dioxide (N102). NOximipacts airj quality, and jurisdictions outside of Oregon already regilulate, NiOxfrom, 415 appFiances., and NOx is prod ucedf rom, fuel combustion. Limiting NOx can 0, 111 1 SIMIultaneously drive down gireenhIouse gas e,m, I issi , ons and protect air quality. I L iM APP IIM AL iM 04 is A, 04 04 60, Paigiel 182 of 321 Somej"uri'sdictions, have enacted NOx emliss'IM standards as low as 10 ng/,J for specific 46 equipment types. Thesestandards cm be �met with either low �NOx combustion equipment or electric a I tern ati'ves, which have ze,rjo emissiom. Oth�er'j"u�rj�"i,s,d'ic,t'ions have i developed zero-NOx standwds for certai"n equi , pment types, 47 The Bay Area Air Quality Managemen�t District has banned the sale orimtallation of flurnaces and water heaters manufactured after 202,9 and 20,31 respectively that exceed 0 ng/J. Other Jurisdictions' NOx standards are calculated at different levels for differenl equipment types, and generally apply to all n�ewlyinstalled equi"pmenI (as, opposed to n�ewly comtructed buildings). Considering existing emiss"ion ratesJ rom, other jurisdictions, the concept ordinance, created a mathematical formula to determ,"in�e a covered building I s overall NOx emiss , ion rate.The existing equipmenl stmdards provide, limits that werje aggregate fo �r sett i n g l'i m i ts f o r a b lu'i I d i n� g "s c o m bi n� ed N Ox e �m i s si o n s (t h e, s u m, of a I I eq U ip m e n t 0, 1 emiss , ions) at a health -protective level that provides climiate co -benefits, A Additimally., air quality has long been viewed as an area of concern for the, city. Dating back to the 2005 Amen�dment to the, City Comprehensive, Plan, the city has had an eye 48 on air quality and pollution. on p. 283,, of the planit states: dh O^k 00 Re Re IMLFVH lEffizagwMAI'Ll's �ro &MI 40111VUR IMIONAVO 4 A i U. To 4 6, MOTITO I I i 01011 W ...... ...... LW k VAW4 0 Wil Uf fie UOUM 0 Paigiel 183 of 321 The AsNand Citizen�"s Air Quality AdvisoryCommIttee was appointed by the Mayorin 1989. Its goal was to develop an overall air quality en�han�ce,mie,nt program to prjese,nt to the Ashland City Council for adoption., Thingis considered were, educationFways to make the, wood burning advisory have highe,rj comipliance rates, f'in�an�ci"al'i�nc,en�t'i�'ve,s and/or subsidesfor increasing� the, efficiiency of wood lusa�geFban�s on , installation of n�on-ce,rtifie,d woodstoves, clean air utility �rate,s,, outdoor burning re,gulationsFand many other ideas., These actionssh�ould guide, the city in tryin�g toim�prove the, valleys a , �ir quality. Therefore, itis re,asonable and �related to a long-standing legitim�ate city inte,rest to de,velop, policies, relating to air poillution. Furthermore, there are exam�ples whIch form, the basis for cre,ating a local eMisslions stan�dard. Further Emiissiians �De,"te,�r,�m�l��nat'�i�l,o�n,s, There are, a few questions that must be answere,d to create an� emissi"ons, ordinan�ce,. First, what appliances the, city will consider in an emissions standard?, SeconOF 'wh�at A would the emission�s level beset at.? Finally, does a bulldin�g emissionsstandard or q,�#Plian�ce base,d stan�darjd work better for our -�#flur�,,*,oses? Whilch appi'iancei&q The first question of' what appliances, should be,'hclluded can be further broke,n down� into two addition�al questions. Is there data to support the inclusi"on of the qpplian�ce? And is there a good reason toinclude the appliance, e,missions� in thestandard? Am M Am Ah W W W 1 q 111 iiiiiiii W t ROR M Paigiel 184, of 32 1 Abl W W a a a 0 a * m M M M ff W M RIO I Ah Ah M Ah AL M Ah Ah Ah AL AL Ah Ah M AL AML Ah M Ah Ah Ah M Ah AL M� Ah ej ML AL Basedon the aboveit became cle,ar that lu rn aces and hot water �he,aters h�ave, arniple, support toinclude in an ernissionsstandard. Not only have these appliances been reglulated by other local entitie,s they are also the largest contributors to air pollution and 0, 1 gireenh�ouse gas ernissi , ons. A,ccording to astudyin the Bay Area, these, two appliances, accountfor about 89 percent of the residential NOx ern , �issi , ons and j96 percent of' the, 1 0, greenhouse gas (GHG) emissions on , ginating from, residential bulldings. 52 Including gas ranges/ovensis, less cle,ar as the, supporting emissions, rate,s are not as, robustly documented While ffiere is evidence of the, concerns there, has �not been a local pl A .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. .. m Page 185 of 321 regulatim that can be replicated. Ashland wou]d be, the first to regulate emissions, based on gas range/cookitop, emissions, if they werleincluded. What shouldthe 'Emissilon Level" be set at? ,An em"issim ordinance is possible because regulating ai"r pollution raffier than energy or bulld'hg standards is not expected to trigger the EPCA preemptim concerns addressed by the Ninth Circuit. This ffiought'is likely strengthe,nedin the courts amended opini"on from 1/2/2024 which� added that ""We mly decide that EPCA"s preemptivescope applies to buildn�g codes that regulate the gas usage of covered appFiances m prem , ises,where glas is otherwise, available. -"'53 However,setting limits for air quality and the limits of' where EPICA endsand the, Clean Air Act begins has nOIL beI fully tested., There are, three, basic levels, that could be used. A, standard like California's existin�g ,standard in the Bay Area Air Quality Management District cou]d beimplemenled and left in Place. 54 A phasedin� standard that would beimplemenled after the Bay AreaAir Quality Managemenl District"s next adopted� reductim isimplemented. Or,finallyii, a Zei NOx standard that is implemented prior to the Bay Areds. I illillUM11,111 wi we � iil 11 i Rhasing'h everstronger limitsis, what'var'blus, Caliform"a ai , r quality districts have, donei Notably, thei miorestringent limits are 14 n�g/jl for fumaces and 10 ng/J''for hot water h�eaters. In the �Bay Area, the limits for fwjnaces andwater h�eaters will go to zero A^w IN M R C 10 'ID OT, I RQ AID*! fan 0 �t pe-residential-ce tra I - fu rna,ces,12021 -a mend ,n ments 09 6� 4 Idocuments/20230315 rg, d.4 m Page 186 of 321 between 2027 and 2031. Howevethose zero limits may test the, waters of how the Clean MrAct and EEPGA reconcile with each� offier. Setting up a zero NOX standard that would go into effect before, the Bay,Nrea would mean that Ashiand would be, thefirst to'implement a standard this strict. Dloing so may invite legal action agaiinst the city. 1twould however allowfor a clear standard and effectively eliminate, natural gas a�p,p�li"an�ces/'e,qu'i�'pm�en�t, regardiess, of' how the 0, 1 emiss , ion ordinance was structured (appiance, or building based,- see, below). Setting appliance -based limits that align with the, miost protective in California for boffi i. natural gasfurnaces and hot water heaters, is av , iable, path forward. Setting limits of 14 ng/J for natural gas furnaces and 10 ng/J for gas hot water heaters, has boffi been 0, done and there '�is existing technology to meet ffiese needs., Moving forl-ward', like ai'�'r quality districtsin California have done,, we could implemen more stringent standards. Hereis what it could look likein twostages: I ffective Date ,Appiiance atura gas) ........................... ------------- January 1. 2025I. - - — -------- - - Ja ua y If 2025 Hot', water heater 2032 Jal Ual Y Ja ua y If 2032 H t water heater e0, ,A phas, in is done in part to allow time, for tech�nology to adapt to the, new, standards. A 4 ,study preparedfor the Bay Area Air Quality Management District (BA,AQVD)state Just thisa. "Because the market has not yetseen the large-scale introduction of appliances that woluld meet the zerjo-NOx emissions stanclarO, BA,AQVDis considering a time,line f155 that woluld see theintrodluction of this standardfrom 2027 to 20,31. A phasedin approach will also allow for any type of EPCA concerns to be resolved, with the B,AAQ,MD1 ,set to begiin a 0 ng/J on furnaces on January'],F2029,. M Paigiel 187of 321 ,An alternative approach� would be to'imiplement a zero NOX standard in the, near term 0, While, zero NOx gas appliances do not currently exist,for residential and commiercial 56 bluildings, zero NOx burners huve been useclln� industrialsettings., The most aggiress , �ive emiss , i o n po l'i cy wo lu I d s et a ze �ro l'i ml t i n t h e s h o rtes t rea s o n a b I e, ti m ef ra m e. Using thesame timeline as, abovel the, implementation woluld cmsist of one stage: Effective Date A,ppiliance (natural gas) Fee tjb ua y If 2025 Ja Uary 1. 2025 �H, ot, w, ter heater This all really depends on the, forthcoming legal analysis and the City Council's resulting risk assessment. -A zero NOX standard woluld lead the, city clown a path that the Bay Area will implementin� six years. However,'it will lead to greater emissims reductions thm a phased in optiom Alternativelyhav"ing a phaseclin� NiOxstandardis more risk averse, andwill likety lead to fewer reduced emiss'ionsin� the n�ear term. Building or Applli*aiince/�quiipm,ent" Standard The concept ord'inance, provided to CERAC is cmstructed to rely on equipment -level emiss , ions rates (which are, useclin� existing appliance -level NOx stmclards). These equipment -level rates are, averaged to reach� a building-leve] em"issions rate. Two data elements need to be, provided by the builder or homeowner. First, the emission rate '�in� ng/J and additimally the, inplut from the devi"ce, in Btu'& These, two then can be compiled in'to a weighted average. The buildingwould pass the emissions standard if the resulting calculatim was below the limit set by the city., OM all 04 ®r 04 04 04 04 Ak, AP m Paigiel 188 of 321 6 0, ,A building em, , issionstandard is much easierwhen dealing with onlyfurnIaces and hot water. However, whIenI you get to a gas ranIgeF there are now up to five burners and anI ovenI,, all withI potentially different input rates. Doyou calculate all of those Or doyou SIMply calculate the largest blurner and the oven? These factors can greatlyinfluence the outcome, of the calculation and add further complexity., If appliances were the, focusin the ordinance,, then onIly asingle point of data would need to be, collected - the, emission rate in ng/J. ThIs data would need to be corroborated with either mIanufacturer literature or verifiable testing data., Using the, appliancestandard is bothI easier for staff and the, plublic to understand. It 1 0, reduces the requirements of data points and the, complexity of calculating emI , issions. Staff and the, public would not be required to rjunI a mathematical formula to determIne compliance.The, emissi"on �rate would either be above or below the limit, miakingit very clear ifitis allowed or notwhen planning the home. W 'i ME 11 else Is 0 AAh ME 0 a ME Ah 'a *Is Is 0 0aW ej 0 0 M, dh Ab Ah ME 11111111 Pill I I I IF I I 012 0 MW 11,2111111 0 -1 � — -i- 37MR However',FshIould the City Council wish to conIsider a building stanIdard the concept 0, ordinanceis included below in Appendix 12. If' this option is preferred,, then limiting the stanIdard to the three appliances above (furnace, hot water, gas stoves) and the predom"inantfuel of natural ga�s,wou�ld,s,i"m�p,l'if'y'im�p�lem�en�ta�ti"on�. M Paigiel 189 of 321 q q mi's s I �i I ans Options Our focus has been on nie,w, reside,ntial conistruction,* however, California"s approach hias been differant."Their applianice, regulations are, created so that a 11personishiall not sell,,inistall,, or offe,rJorsale...'" meanling, the appliance limit applies to the eIre * 0, jurisdiction regardle,ss of the age, of the homie. lmipleme,nting appliance emissi'an standards across the, spectrum of useI and buildinig age may be,worthi explori"nigiin the, futureI The, appliancestandard could be applied to commardal anidinidustrial bdildinigs alonig withi existing residential buildings."Thie, IIII 1 11111111111", 111111 1 1111111111111111 11111111111 1 '111 11 0 P �r o c e Iss, �D o c u me �n ta t io �n Builders will need to be, miade aware of the niew requiramenits. In addition to any plublic niotic"inig and olutreachl about aselected mleasureI thie,re,would nieed to be an integrated niotice document to potential builders. Creating nle,wly required documie,nits that milust befiled as part of the bluilding peIitting process can help to I. achieve this., The language below creates a "Notice of' Conistruction" requ I irement an i a finial "'Conistruction Report"" requ I iremie,nt. am Ah M so M M Ah Ah M AN Ah W, 11 W 61 W m Ah Ah ML m db db ah M Ah Ilk Ah job IS Ilk a milli in 0 11 0 Emill'ssill'ans Based� Standard Process M Page 190 of 321 T his p ro c es s n otes di flfe re, n c es f offe s i o n s o �rd i n a n� c e, ty p es (b ui I di n� g vs appFiance/equipment) and differenl emiss"ion leveis (existing, phased'h versus zen 0, 1 emiss , ions). 1. Nbti Ite of I �n te n t to bluilding permit), a., Requiredif building will emit or have potential to emit covered emiiissi'ons, 2. Staff �Review of Notite of ffite,M to Comtruct a., This provides, an opportunity for city staff to educate the public about the requirements. I Constructim Report - If the Notice aboveis, required, tlien sIII bmit his within 30 days of' completion of constructionescribing Documentation from the manufacturer or, other verifiable source show''ing the emissions ratein nanograms per, Jolulefor each covered appliance. i. NOTE: If a zero standard is set there are no existing models, operI i Inatural gas that are currently available that would pass, this -standard. b., NOTE: If a building emissions standard were chosen, then there woluld also need to be an input rate ilu"s submitted for, eachi� covered appliance. c. Make and Model of' all appliancesinstalled that emit or have potential to I r. loilliliq A a. Review of Construction Reportfor: i. Fuel types and appliances listed. ii. Rev"iew -1 depen�ds w standard chosen�,. L Appliance Based Need to compare, provided emis-sion rate data against adopted standard. a. If the, existing California standard is lutilized, then there are applimces availlable, that will comply with the, i. requ , irements. bim, If zero is ad�qpted any appliance, that blurns fossil ful would not pass based m current availability. 2. Building Bused = Need to calculate em'[ssi'ms: Obtain appliance technical dat 16 i Emissiion Rate and m Page 191 of 32 1 16 6 i I i. Fu e I I n� p LAI i. i. �b. Utilize a utomiatedsp read sheet to calculate em , iss , �ions. c. Record Calculab"on iiiip�iqp liq pq I liq 11111,111,11mixi imiiii� im, I lip I I Fill I a., Penalty via AMC1.08 b., B,u�i"Id'i�ngio,ff'ic,i"al�m,aVreivo,kec,e�rtif'icate,ofoc,cu�pa�ncy., j6.1 Ciityresponse to applicant re Construction Report: w Paigiel 192 of 321 A,poe��nidlx k..,a�rbo�n Charqe 0, The concept of a carbon charge is that ifsomeone, chooses to'hstall nutural gas, in their new, residential hornie, instead of a readily available, low carbm optionthen the sh�oluld pay uptront for the costs and effort the city will have, to undertake to mitigate that carbon and mie,et'its climate goals. Th�ecity is COMM"itte,cl to rjeducin�g carbon emiss , ions md,when� new carbonis, added, it cre,ate,s additional,work to rjeac,h� our goals.Therefore, this option,would create aflunding stream to he,lp payfor the actua� costs, of mitigating the newly added carbon. The charge would be c,re,ate,d by weighing eitheI three orfour variables, Thefirst three 0, variablesinclude, the social cost of gree,nholuse gas emlisslions, ffie, average, gas usage, of m Oregon Avista service,d homie,,, and the average lifespm of major appliances, The fourth variable could be utilized to better size the mechanlsm for differenl sized h�omes. Social Cast of Greeinihouse, Gasamiissiians (SC-GRG) 0, The price for carbon varies, greatly around ffie, world and even within� a country., Amounts rmge,from, one dollar to $1600 per metric tom"I At the, fe,deral level our government has long utilized� carbon for valuing proje,cts. The social cost of carbm is a 0, compre,hensive rnie,chanism for valu'hg climate change, darniages. 58 The EFA has bee,n using this toolsince 2008 to analyze action thut affect greenhouse gas emiissi'ons, This, term is now be'hg replace,cl by the social cost of greenhouse gase,s (SC-GHG) to better accolun1for the social costs of nitrous oxide, and meffime in the, equation., 51The 0, price allocated to SC-GHG has re,ce,ntly been� re,evaluate,d'h a new EFA study to reflect 0, chunges in scientific knowledge, rjegard'hg climiate change md econornic"ImipaCts. 60 This -study has a SC-GHG set at $1�90 per metric tonfor the ye,ar 2020 in 2020 dollars pagie'7". 60 �https-,,//www.e, a.gpIV ste, md pic u m e nt s/2 0 2. 3- 1 21e p asc �h g_2 02 3 re p p rt fi n a 1. p, dIf I d ait pia ge 1,04. a Paigiel 193 of 321 with a 2%, discount rate .,61 The amiount for 2,0,24 has beenreported at $208 per metric ton. 62 Oregan Aviista Natural', Gas Usage ini, The amounl of natural gas for a n�ew conn�ectiion will be, based on the numbersAvista has provided regarding average usage,.Avista stipulated that an average homie, uses approximately 564'Therms per year (based on 12 mimffis at an average 47 therms). 63 That number cm ffien be cmverted to miltion Btu,, and then� kg C0,2e[million Btu and then to metric tons of CO2e, emissions (see cb�art beiow).The, resultis that an average Avista customer using naturjal gas , in Oregm emits about 2.98, metric tons of CO2e, Average mismons, 0 "0 1 1 � b y, fromAverage per Mi'lIflion emis,stom imul'UP1, B,tu million btu �by,.,O 01 Consum ion Pt nI m�t of' co2e, ----------------------------------------------------------------------------------------------------------------- . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . .............................................................................................................................................. NONNI L'ifespan of Natural', Gas,Appliiances Thereis at least one more fact n�ecessary to calculate ffiesocial cost of, carbon, the termi"n years forwhich,you want to calculate.The, emissi"ons above, are annual n�umbers,, h�owever when a persm installs a new natural gas applianceit is reasonable, to assume that theywill use the, installed appliancefor its expected lifec,ycle,. Vari"ous n�atural gas appliances have different life, expectanciies. Search'hg life expectmcies for furnaceI hot water heaters,, rjanges,, and clothes dryers typically brings back a range of numbers with high�s,, �low's, and averagefor each appFianceirs lifespan. The average lifespansfor these, appliances compiled from multiple resourcesFcame, out: to'116 yearsfor the four appFiances., b t t , �ww �w. e�, a �-o �vssteam �f i I [fts �do �cu i m�e In �ts �2 art f lion . df alit P-�19 7 and 101. 162 EP t on the Soc"al Cost of Greenhouse Gases:, Est"imates Incor gratin A Re. Recent Scilentliflic Advances at'154 163 uc �ers&20�23�o 2�3- f Oregon PUC Settlement at p 5f.b-tt-p- a �s,. � �.sla�te,�.oir.u�s, ®rd rd �s S1, Paigiel 194, of 32 1 I ,e Va riiCarbon Charge Basedan Thre I Combining the three niumbers above: a SIC-GHIG Of $208/mit, 2.98 mietric, tons of usage on average and an average life span of sixtel years, allows you to calculate a lifecycle, ,social cost of carboni for niew, homies choosinig toinstall niatural gas. Using these, thiree niumbers creates a chiarge, of' $9,931.16. I��i i III pq I JLJ 1:111& lip L� I is LOV Ave�ra ge 4 202 SC - Animall SC-GHG Emissio,nz f'rom GHG11 Amilomt Ti, I ota Ave�rage $20(8/mit o If I AmoUnit Cons,ulmiptilloni CO2e balsed on al in mt of co2e 1161.Year lifecyclie I h a �r ge Ba s le d o �n �F o u �r, Va riii Finally,, not all houses are average withi some, being muchi larger thiani average. The ildea of incorporatinig a miultiplieris to capture theincreased ulsage of niatural gas a larger homewoulld consulme. It could looksomethiinig like the chiart below., I Amoiunitiing for Squa�rie Footage, ofHome SC-GHG re Squal 4`00tage mulkipiler, "Total 2,999 +x Xuf � IIX 3 ---------- I ------ 1 "41OP11ML ------------------------------- e 4,0-0-0- 3jr9g 1......... ... 1 A13 4 L yO;O;O; — -------------- - ------ 11.1; All ----------------------- .29,r'793.48 Shoulldsomeonie, choose to build an all -electric home with building code compliant 4 equipment, theywould not be subject to this chiarge as they have chosen the, lowest 0, 1 emlss , ion option possible.Those �homes woulld not be penalized for addinig carbon to Jr t �h e c'i ty's c a r bo n ba n k d u e to t hi ei �r ul pf ro ni t c, hi oi ce to �m i n'�'i mJ z e t �h e c, i tys, ca r b o n b lu lrd e �n., m Page 195 of 321 ELAWRAN6 AWNIbAl . A oe��n ix min, F�ran�ch'�Is d 7�: Uoc,o Noe' A,ar Ord* u I e��men�i o, �in�a�nce in L'i8e IOWNAMMMMMM I%MOF - I'"" #Am I New �F'�i,a�nc�h'�*l�s,e,Ag�rele�me�nt'I ar, A�l�l,��tel�r�na�"t'�l''ve,,A�r�ra�n�l,,ge,�me,�n't'I am am g& am AIM A& Ah dL Am m dL Ah dL w w lw dL dL dL M M Ah Ah M M M M dL dL lw lw Itis becoming miore common to move, forward with alternatives to Franchise Agreements. The city of Bend is currently moving forward with a "Right of Way Code"' t cover their franchise, agreements. Th�ey note, that other citiesin Oregon have, shifted t, (.W.* 101 eS 66 w72 M � "m uk 2013, GregoliniCity, 2016, Beaverton, Gladstone,,,- Happy'Valley, Hillsboro 2017 MIII lwadk:III e, Tualatin, 201811 Corvallis, Sherwood 2019, T[gardl, Lake,Oswegoll 20,21 Woodburn Regardless of' which path forward is chosen,itis important to hightight some elements i. thatsh�oluld be cons , idered criticalin the nextiteration of this arrangement.These 0, elements include data & mapping,'franchise, fees, and limiting expansion., I i I al I I lw 11 ! 1 1 11 11 11 11 11 11 11 11 11 11 11 11 11 11 11 11 11 11 11 11 11 11 11 11 11 11 11 11 111111 IRM-11111110, - - a 165, Id at 2,. 1616 h .............. 167 hups:119ireshaimoregon.9 Ity, License fo �ov,/WoirkA rea/ Down �loa d Asset clsjPx?lld=l964 a "Utll� Code locate lily Article 6.3 lIts Ir evised code S3 Page 1916 of 32 1 Whether to use astandardized code, or renew afranchise, agreemient with Avistais a task that miust be thoroughly vetted over the next yearso that the cityi's prepared to decide on� its paffi forwardready toimplemenlit on� Decem�ber 2,,2025. 0 Data Requirements Itis, imperative that the naWrjal gas utility provides the city wiffi relevant data to enable, 0, 6 tracking our city-wide, emJss"ions, whichis critical to determi"n"ing , �if we are, mieeting our 0, 6 CEAP goals. Th�ese numbers shouidinclude, at a min , im�um the following two'items, First, the num,ber of m�eters by type (residenlial, al,, giovemment,, offier)., Second,, the totalThermis used by month/per type. ,On�e addition�al data point that should be requiredis that relevant and detailed miaps i besubmitted to the city as a part of the �repai , rs/work down by the utility. Bend's draft codeincludes this rjequireent. Section� 3.20.055 (F), and (G)68 state: e% oP4 F. Engineering Desiign,,> and Plans., The licensee miust provide the, Citywith as - built plans or system� miaps of their facilities, upon� rjequest,., i Licensee �mu�st provi , de, at no cost to the City, a comprehe,nsive map sh�owing the location of all f'ac,i"li�ti�e,s,,'i�ncliud'in�g aban�don�e,d,fac'il'it'ies,'i�'n� the, rights - of -way. Such a map m�ust be, prov , idedin GIS format,,With accom�pany , �i . ng data sufficient to enable the City to determi"ne the, location of facilities aswell as any relevanl datain licen�sees possession� showing the, type, andsize of the, facility., The licen�see m�ust prov , ide, such a mapyearly by March 1jf' any changes, occurred during the pri"or year, and at any time, upon request by the, City. The, City miay only request su& miap once per calendar year Fees Currently the, City's Electric Departmient pays a fran�chisefee of' 10j% while, the natural gas ut'il'ity,, Avista, pays 5%s n�umberjis in place unlil Dlecem�ber of 2025. This amiount could increase to match our electric,franchise, fee., This could help �moti",v,ate'i�nd�'ivi"du�al�s to move, to a lower carbon option. -Additionally, the, new, revenue could be earmarked for low-income energy help, low-income, h�ousing,, and climate projects. The amount of Ott ��_ �w w�w. �b e, �nd o r mo �v �ho i me ( �s:,� h o�w �u � b Alas h s d �do cu r�, 57927 (,638,406533969900000 S4 Paigiel 197of 321 6 1 money , is, not insignificanl, average rolughly $280,000/year based on the, clurrent bludge.1"I Dolubling this fee,lwould generate, significanlincome, while, mmy still use n�atlural gas and coluld help homepri"ces likely continue, to 0, increase. A mie,chanism to Provide amplewarning could be, to ramp up the, fee, every othe,r ye,ar by 2%,with a� final fee, of''11%, comi'in�ginlo existe,nce, arolund four or s , �ix years after adoptiom Alternativelyit could beincre,ased by 10/a, per ye,ar. This change woluld affect all n�atlural g�as usersindluding commercial and existing homes, not just n�ew re,sidenlial users. This would reachFand likely motivate, a larger audien�ce to increase, ef,ficiency and reduce carbon emissiom from fossil fuels. This has been done before as the City of G, re,s h a mi h a s i n c rea se d i ts, fees to t h e n a t u ra I g a s lu ti I i ty twit e,. Fi �rs t f ro mi 5 % to 7% 'i n 2011 and then later to 0.l Rl,ghtl of Way Finally, limiting the expans"ion of' ffie n�atlural gas pipeline networkis likely wellwithin the F - 711 Citys, rights, eve,n after ffie EPGA deci'siom �No �new right: of way expan&ion could be, writ,te,n into the next agrjeeme,nt or code.This, is uncharted te,rritory as this hm not been donein� Oregon or implemenled in another milunicipality at thIs time, h�owever therei's �#;Jlicit statutory language, in Oregon Revised Statute 221.420(2) re,garding a� municipal lip 111111111 Concerns i. ,At any poinl mov, in�gf`orwlard unlil May of 2025 the city could create a policy to i imipleme,nt changes that take eff'e,ct af�ite,rj the exp , wation of the currenlf'ranchise, agre,emenl,., There are a few consideratims for the, city to consider if the, city w,ould like toimiplemie,nt: any of these, options after ffie franchise, agrjeeme,nt explims. First, would be the legal concernsin implementin�g a right of way limitation. As not& this h�as not be,enimpleme,Med in Oregion orj elsewh�ere,.While ffie,rje is astrong case �l MEMO,, 114701, m Page 198 of 321 that Ore,gmls robust home rule, provision should allow the city's actionsit hasn't be,e,n impleme,nted and therefore has not been legally te,sted anywhe,rein the state yet. SoF while legal minds believe thIs optim is slupported by the lawF that does not mean the, 73 city couldn"t be sued for implementing a novel approach. 1 6 �. 6 6 Several O,rjegon mun'icipai , , ies, are pay ,attentim to Ashland to se,e what happen�s 0, h�ere,. Before Ashland,, all eyeswere m Elugen�e, inits pursult of a Berkeley stylestandard This optionis no lmger relevanl, and Eugene has Withdrawn this, type of''inAtiative., Mmy of the, communitie,s watchin�g Ashland are, no longer bound by a franch'se agreement. 6 1 On�e possible scenariois that several diffe,rent Oregon mun , �ici , palitie,s de,cide, to A 0, ode,d eurlier abolut affordability wh�en� discluss"ing an in�crjease in franchise fe,es.-An increuone, and therefore create a potential burde,n on those, struggtin�g to pay thdir bills. To offset th's cmce,rin, t �h e c'i ty c o u I d wo r k t o h e, I p in� c rea s e, eff i d e n cy in those �homes by using the, increasedfranchise, revenue to fund such measures or help low-income individlualswith blurdensomie utillity bills. 0, 0, Addonully., thereimportant equity conce,rn in not acting now. The n�otim is that ".Ahosewh�o are ,s, I owe r to t ra n si t'i o n f ro m g as, t o eff'i c, i e, n t e I ect ri c appliiances willface a high burjden� of paying for the rema�, gassystem as gas utillitie,s huve fewer customers, fromi,which to collect revenueS.11174 This, pape,rJurtherstates that "Multiple, electricity rate desigm can provide bill affordability a n d ca pt u re, t h� e be, n ef i ts, of eff i d e n t b di I di n� g electrificabom IF75 Furthermore,/ the,reis unpre,cede,nted funding and programis focused on electrificatim nowthat can euse the, transitim to W Pagel 199 of 321 new equipment. In slum,, there may be more equity reasons to move a policy,farward than to not. M A,poe��nd'iox 8,: ct'ioo�n ail Tax4r. 0, ,A constructi'm excise, tax I (CET) was inciuded� in an e,arlier version of an emi'ssims based cle,an air standard as a penalty optiom 0, It Was also reviewed as, astandalone option where, the statute allows a 1% CET to be 76 levie,d against new residential cmstruction. �Homie,s that chose all electrit and the,reby greatly re,duce, their future emissions may �have been eligible for a wai'ver or re,duced CET charge. This, option was, not pursued asitisincluded in the, city's May 2023 Housing Production 0, 77 Strategy to help fund afforda�ble holusing., Utilizing the CETfor climate, related 0, ince,ntiveswould le,ad to reduced revenues for housing, which is at odds with 0, 1 increasing revenue tosupport affordable, housingi'h the city., Should the City Council choose, to pursue, this option, there, are, local examples readily available,F including the, City of Medford which has exe�mpti"on�S.78H��oweve�r,,,w�ha�t is likely 0, n�ovel here, and would n�eed legal review is whetheryou could exempt a homie,,, either flully or partiallyF for choosing to be all -electric to hel�,�#,, the city meetits climiate goals, w Page 2,01 of 321 A poe��ndl 'Old�i�nu Cod�-� e� �x 9# Local Bu�i 1111111111111110 A,�me��nd�me��nit The local bluilding code amie,ndmient idea didn�l seem feasible, base,d m both the likely amount of time it woluld take to fully explom and the likelihood of' success. 0, 0, Staff shared their experien�ce on a previolus, effort byAsNand to adopt a local wildfire code amendment. The local amen�dmenl was not granted. However, Ashlandis effort re,sulte,din� Oregon Residenlial Specialty Code ""Se,ction R,327 Wildfire Hazard Miltilgatilon., 7 9 ThIs code, is voluntary and can be adopted by a munlici"Pallity as, an additimal code layer., The process of pursuing a local amen�dment and the ultimate adoptim by the state of a volunlary code took roughly two ye,ars to complete., 0, In addition, any building code requirement would have to be EPCA compliant based on the recent Be,rjkeley Ninth Circuit Court of'Appeals dec"isim discussed above. The Was h� i n gi to n S ta te �B u i I di n gi C od e, C o u n c"il h a s a p p ro ve,d a s, ul te, o f c, h� a n gi e,s a� s a statewide EPhCA compliant building code,.8'O ThIs code, proce,ss has bee,n a lengthy process, and le,d to a le,ngthy documie,nt that created 39 ch�anges to the, 2021 Building ,Code. This, was donewithfull state resources'hcluding staffing andsubject matter ex�,�#,,ertiise,. Therefore,Fbased on likelihood of' sluccessF t h e ti m e li n eFand the, added complexity to be EPCA complianI (md the necessary staff time to pursue, this), this q,I#jtion was not �more 79, 1=�.S -, - � -buiij1d I e ....................... !,!;V n �z Q ter .................................................................. .................... i..nq ...................... ........ R MS �C2 GM 1 P�. .. b. . p. 3 ].�zpdes. cpsaf or conte 0OX .... ......................................................................................................................... ........................................................ ........ ... ............ plqnniiinq#ORRSC2021PI ChPanel SecR327 gll�tt ��.,,sbcc.w�a.�ov�siit�es,�defau�lt f�iiles�,20�,23,�-10�CR�l,2�.'WSEC: R EPCA coInapi te, �101�823mdff S9 Page 2,02 of 321 id 'I o Publoic P�rese��ntateio��n A,poe��n Ix �uo m A,Poe��nd'iox'll,,* Bulld*i�nifN S4 E�m�is,s�ion,s Co�nce LOw%llt Ord�i�na�nce Lanquaq-e �1111 wmft=� 114- -1 '111111 L Annotated! to show deletions and additions tol the Ashland! Municipal Colde sections being mijodified. Deletions are higlid "EmIed thriemarTh, and adiditions, are bold underlin�edl. onsioll�,�,l �Mmlmll�alffml SECTION 1., Ashland Municipal Code Title 9 Health and Sanitation is hereby amended as WHIM M. WHIM M,. M 101"I Eel ME, iluiemlwol film ill Fill III I 1� I 111 111111 :��I II Fill 'III I am III Ulilllllj�� I 1 49 A. "Build emlss,,ionslf me,ans, air poillutants directly emitted by appliances', activities, or processes invol,ving the combustion of any,fossil fuel or combination of fossil fuels, including natural gas,, propane, and any petrolieurn-based fu�elF from, a covered buildibg,, , including but not limitedto ems, through the operation of appliances, equipment, or processes used forspace heating',water heating, clothes drying, or cooking in a covered buildiBuilding ern , �issi , ons do not include: MOMME/All, W/M 2� L j ioltil(ftl 'i m Page 2,04, of 321 2. E,Missiom from any appliance, equipment,,or process thatis de,sign�ed for exc I usi've, lu se o u ts'i d e of a c ov e re d b ul I di n� g a n d f ro m a n o nr� p i pe d f u e I 0, source,l including but not limited to emergency gene,rators and outdoor ii! Nlill f MWO 1 "0 B. "NO x emisslons" means the slum of nitric oxide and nitrogien dioxide, (oxides of nitrogen),collectively ex I ese Initrogen dioxide. C. Co, vereld building,P mewls a tIII atis a D. E. Poten,tial to emil" mi e a nil s e Im ax II M IU IM C OI II t"Y of a n a p p I it a n c el equipment, or process, or a combination of appliances, equipment, and/or processes, to emit Nox emissioGIs from, a covered building. F. 11114 SECTION 3., Section 9.45.020 is hereby adde,d to ffie,Ashland Muni"cipal Code, to loll MGM IMIMS!,111111 A. A, covered building that commences construction on or after [§(/7 ] shall not emit or have the� potential to emit through� the operjation or'hstallatim of any appliancef eqlu , ipment, or process, NOx em , iss , ions that e,xce,e,d the, bsta B., A, bludding may not emit n�or have ffie potential to emit more ffim nanogramis of' �NOx (calculatee,rj jouie of �heat output from equipmenl with ffie potential to emit NOx. Th�e covered bludding"s NOx em , �issi , m rate shall be calclulated as: D. EIR,avg = (2'(EReq * Eleq)) Eleq), Where: laV9 I -wide RI averag, NlOx e "' " n �rate, (ng/j) Ei- �b, ui I dii n g eMISSIO E'Req equipmie,nt NOX emission rate (ng/il), as specifiedin� Table, 1. I m Page 2,05 of 321 I in Su M, s n c I u d e a II e mi tti In gi e q ui p m e n t, a s l'Bate d i n building. E. For any appliance, and equipment listedin Table 1,, an applicant may use a Nox emiss"ions rate that is lower thun thevalue liste,din Table 1 if the applicant demonstrates, that the actual NOx erni'ssions rate of' the appliance, or equipment to be usedis lower than the listed value, ffirough testing or ce,rtification that satisfies, the requ"irements of California South Coast Air Quality Management DistrictTee t Method 100j, U.S. EPA e' ere Me,thod RM- 7 (4 0, C.Q.R. Past 6 QFA,ppendix A, Test Method'7E) (GIs describedin California Bay Area Air Quality Management District Rule 9-4-601)�[� SECTION 4. Section 9.45.030 is hereby adde,d to ffie,Ashland Municipal Code, to 61, unumm=o .4 A. �No,tice'lnte,n11 �toCons�1r,uct.se cope red bui"Id'iIngi,w'illhavethe potential to exceed the building emissions limit establishedin this chupter, through' the operation or''installatIon of any appliance, equipment, or, process,, the owner of' the proposed covered building shall submi/% t to a Notice of Intent to Construct a Covered Building. This Notice Imust besubmitted prior to commencing construction of a covered building. B,., Construction Re,port.'Within 30 days, of construction completion, the owner of a covered bluilding shall filewith� a report that includes thef'olloming b. Totalsquare footage c., A, description of the building"s WAC system,,F including the primary fuel cl�. A, corniple,te list of all appliances, and eq�lu�"ip�me�nt'in�sta�ll�edbluilding that emit or have the potential to emit NOx,, including but not limited to appliance,s and equipmentinstalled for cooking space h�eutingi,, water W Page„ 2,06 of 321 SECTION 51., Section 9.45.040is hereby added to ffie,Ashland Municipal Code, to read as follows: 0, 1 Any person violating the building emiss , ions standard or failing to comply with� the requirements of this chapter is subject to the general penalty provisions, in chapter, A, bludding official may revoke a certificate of occupancy for a covered building 0, ffiatis not in cornipliancewith the provisions and requirements of this chapter.'5, SECTION 6. Section 9.45.050i is hereby added to the Ashland Municipal Code to read Each section of this ordinance, and any part thereof,"is, se'verable, andif any part of this, ordinanceis held'invali'd by a court of competent jurisdictionF the remaiinder of this rettio]"llilill flull fitrce wiitoeffect. m Pagel 2,07of 321 lll�*-'ECTIGN 7.Table 1 is hareby added to the Ashland Municipal Code to reud asfollowsa a "Tabile'l. Equipment NOx Emission Rates Equipment Type Wxemissiion riatel, Citat'im Notes ('ng,i) Natural gas furnace 39 EPA.A.IP-42 .............. ........................................ Converted from lbs/mmscf (genehric unabated) to �ng/j Natural gas 39 EPA.A.IP-42 Converted from lbs/mEsc f water heater to �ng,/j (genehric unabated) �III atural gas water heater emissions assumed to, be equivalent to furnace emissions Natural gas 21.7 Lebel� ellt.lal 20122 Cookstove(genehric uIII abated) Naturalgas 25, Lebel� elt_,,,_q 20.122 .......... ,o ve n ( g, e In e �r i c uIll abated) �Fuehl oil furnaces and 56, Converted from lbs/JA3 water hehaters g, a I to n g / J (genehric unabated) Water hehater emissbns a s s u e ehq u IIII va I e �n t to f u r n ac eh e mi s s i o nss Propane &I EPA.A.IP-42 Converted from lbs/J�OA3 furnaces, water galIng/i heaters, and bollers Furnace and water hehater (genehric unabated) emissions assumed to, be equivalent to boiler + N emiss ions Water Heater As specIffed in W.f N' ( specl Ic Sou -th Coast Air Ldocs, default v I �modehis) Q u a I I ty, soup rcelpermlit Management I 21 - I is"t I curl r Ir e in t - Ir u e - DIII strIct Certificatlon table � tl('Si sd �f ? s �fv � r s �in =�8 w Page 2,08 of 321 Boiler ................... As specifled in South http"., (s �p e c if ic mode 1 s) Coast AIT Quality s, tdct souroce/p�'rn��j M a nag e �m e ant D I I I , 1� C eh rt if It a ti o n t a �b I eo �r 4 6-2-bolleir- N W Bay Area AirQuialuty 1� j+stjrWe::j 1146-2- .... ................................................. Management f I ell"i'd ..... .. ...... .. ............ ............. ......... 6, Certil-f[cation tableh �b,o�l'��l�e��r:s.,xl�s,x,?s�,fv,ir:sn� 2; .b.tt,p.�$,'/j.mm'wbacjl ;md .............................. j 0 rnptml� a n ce% 2 0 a �n id % 2 01 ...................................................................................................................... ( P"i 1i a ins cel%20lAs:siis',tcrnce 9 -7%,20C'eirt..' 9- I ............................................................ 7 Certificabon ist ........................................... . ............................................. Ind asteir.ashx IE Beige c y As, s, pehc I f I ed 'I n So u -t h Ott M'www,.,gqMLd.,qgv internal Coast AIT Quality l/.dQ.C.5Ld ,e ng I e �n h �b a c k u p Ificat"on tableh ert Meld- C eh rt * I giensrators LIC C, r Other equipment As, specified �by applicable certificatilon ortest procedure,, pursuant to, w PASSED by the City Council this day of -1 2024. SIGNED and APPROVED this day of 2,024. 111111110, 1 � ill I 1111111pil m Pagel 2, 10 of 3 2 1 xDrlaf't AQIWO%lia�nce E�m'�is,sio�ns, O�rd*�in�a�nce8 I m III AN ORDINA,NNE RELATING TO RESIDENTIAL, NITROGEN OXIDES EMISSIONS 0 'THE PEOPLE OF THE CITY OF ASHLAND DO ORDAJAS FOLLOWS. lq� I ilig III�plllll I I I RUNS, mok i SECTION� 2., Section 9.45.010i is hareby added to the Ashland Municipal Code to read III pill r I III MIII I I limmme =0 "emissions�" means air pollutants directly emitted by ffie combustion of any fossilfuel or cambination of fossil fue12 Iincluding natlural gas,, propaneFand any petroleum-baseel,frjom a covered building, from a covered appliance ganarated through the operation of appliances, equipment, or processes used forspace heating and,water h�eatingl 83 in a covered building. E'missions do not includea. ...... . . . . . . .......... 11 A AIII.w w .......... .......... ......... . . . . . ...... w Page 2, 11 of 3 2 1 ill Jill li� I 11;1�� I IF! i lr��I��Jiplp I liJ Jill J A 2. Emissi"onsf'rom, any appliance, equipmentfor process, that is designed,for 6 exclusive use, outside of a covered bludding and from a non-p , iped fluel source,,'hcluding but not limIted to emergency generators and outdoor 11112111:11mv: I 1 1 i Till B., "NOX emlss-ions" mems ffie, slum of nitric oxide, md Ntmglel doxide (oxides of nitrogen), coliectively expressed as nitrogen� doxide. "Covered,building"means a �new rellenlial dwelling thutis a pelanent structure as covered by building code. pglllp�pil MEN I MOM 1. Fossil fuel fired furnace, which� includes, non-cenlral installationssuch as wall furnaces, as well as units installed in non-residential applicatims. 2. Fo s si I f u e I f''i red bo'i I e �r,, st o ra g e, t a n� k 'wa te �r h� ea te, rj, o rj 'i n s ta n ta n� eo u s 'wa te �r 711MOMM, E. "PO,ten,tic/toem,ifmie,an�st�he�ma�,lu�mc,a��p,ac'it��yof'a�na�pp�li�a�nce,,, 0, equipmen�t, or process, to emit NOx eiSSiMs from a covered building. SECTION 3. Section 9.45.020'is, hereby added to the Ashland Municipal Code to renwi o' w s fi* I I *uis && A. A, covered building that commencel cmstruction w or aftel [DATE' 85 shull 'I not huve installed fossi"I'fluel appliances, that emit or huve the potential to emit through their operation or installationt NOx emissions that exceed 84 if addillanal applijances, such as gas stoves, dryiers and fireplaces are Incluided they would need -to be added to, thils sectijan. 85 A date would nieled to, �be determined to provide adequate notice to, prospective bulliders. m Page B., A, fossilfluel furnace manufactured after January 1, 2,Oj2i5,rjl,6 that emits, or has the potential to emitmore thun'114. 087 nanograms of nAtrogen oxides expressed as �NO2 per Joule of uself ul �heat delivered to the heated is, pace., C. Fossilfue] fired bofler',F storage tank water heater,, or instantaneous water heater manufactured after January 1, 20251881 that emits, or has the potential to erinitFmiore, than 10.,Oj nanograms of nitrogen oxides r calculated 4 D. The applicant must d�emoinstrjate that the, Nox emissions are, lower thun the, listedvallue throlugh manufacturer certification which� satisfies the, requirem�ents of California South Coast Air Quality Management District Test Meffiod'1100.1, U.S. �EPA Reference �Method RM-7 (40 C.F.R., Phart 60,, Appendix A, Test Method7E) (as described in California Bay AreaAir Quality Management District Rule 9-4-601), [, or a similar test or certification method that'i deemied acceptable by the [City officiall 1 &90 SECTION 4. Section 9.45.,030'is hereby added to the Ashland Municipal Code to read as foliows: A. �No icei ofA nteint to Consftiuct. If a p ro posed cove red bu i I di ngrwi I I �have the potential to exceed the appliance, emissions limit estabapter, through� the operation or installation of' such equipm�ent:,, the owner of the, proposed covered building shallsubmit to the city a Notice, of Intent to Construct a Covered Building This Notice must be submitted prior to commencing construction of a covered building. NX Pagel 2, 13 of 3 2 1 16 Constriuction Report.'With'n 30 days, of construction completion, ffie owner of a covered buAlding shall file with the City a report that inciludes the, 2. Total square footage I A description of the building.'s HVAC,systern, including ffie pri'mary fluel type or powersolurce, for the systeri? 4. A list of covered appliances and eq�lu�"ip�men�t'in�sta��ll�ed�'in� the building that ernit or have, the potential to emit NOX, o1ong wiffi the model i number of the appliance and equi , pment, and a mianlufacturer 0, 1 certification listing ffie NOx emiss , ions. SECTION� 5. Section 9.45.040i is h�ereby added to the Ashland Municipal Code to read as, follows: person Violating the em '�'I SS ions sta n da rd or faiting to corniplywith the 6 1 1 requirements of this ch�qpter is subject to the general penalty prov , isi , ons i , �n chapter 1.08. Ase�,I*,arate, violatioday theviolation continues. B., A, bludding official may revoke a certificate of occupancy for a covered building that is noti"n compliance, with the, prov"isions and requirements of this chapter.,11" SECTION 6., Section 9.45.0,50'is he,reby added to theAshland Municipal Code, to read as, follows: Each section of' this ordinance, and any part thereofF is severableFand if any part of t hi s o �rd i n a n c e, i s h e I d 'i n via I i d by a co u rt of c o rn P ete �n t J u risdi cti o nF the rerniainder of t hi s o �rd cl� effec L, w Page 2,14, of 321 PASSED by the City Council this 1- -1 - - 1- -1 - - day of' 2 0,24., 1, Oil! SIGNED and APPROVED this day of' 2024. Douglas M�., McGear ,, Acting City Attornel IN Page 2, 15 of 3 2 1 C. woo C.'D 0, v 0 IA, CZ- >-11 -0 E 4), E jj) %- >N wr (1) , 0 f 4A 0 > CI C-L to tka 0 E 4% *tow 4j ol 0, 4*4 woo" 44mJ CZ ij o 4A cul 0 0 E ol 0, 4-0 (Ion wl ofm V, *Now 1W i C) V) V Act 4-0 0 M, woo > 4— 10, 4AmI wo LM 4"o CD C7,; uuuuw 4) 00 mom m wo V 10 "M d" 0 Q) I ol clp raD IU. (IN -0 0 0, 4A C CL m m I I z .. ........ . ff ............................ .................................................................. aj CU aj q 7i q) v w 0 111 to -5 On 01 LA KIIIIIII0 R 6- ca u U. 5w CU %d CL 0 Q, 6M .� w D CL ............ 0 > 4101 1�9 66. 41 di OJ L ra 0 CL V z . ...................................................���� ................................................................................................... E ILI 0 'D— Una Ln .� 0 x ............. 6mi . . ....................................................... 4-J —aj QJIIIIIIIIIII .. .. .. .. .. aj Vill 0. CL- x....................................... .............................. .............. ................... .. . .................................................... @-4 0 4-1 Clo E .................................................................. W5 w J� m . . .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. ....... . . . ....................... 2t. CL CL wxnm 0 W Im U "It" 'I mr, D tn 151, 6-11 CY co 6— Ammo 4-J wwww 4-J c aD �p n a)'wwww fm:d E (D Ln CD 0 4-J pop" CDrvrvry Ica 4mmo W En Its ........... m mmmm En mmm, ................. .................. .............................. 4-J 4-j E 4-j -0 0 0 (D N c 4--) U) 0 0 U) cn E CD o 01 ic LLJ 0 C14 CiI`, 0 MI, � �» / � � ��% \y� " ƒ� � � « y " \» � \©v � , � :��7 � � � / � � § \ 2 / %j � �~5 \ \� ��/ � � \ ..� ��7 ' � 2� � 2: / � �� « > � \� � > WE / / . C ncil s ne ect-i'm o u Bu *1 s,s,M ing Aw MM RIMINN-14-1111111111ill This item is presentedtiothie City, Council to adopt an updated ordinance establisfi,ingthel goviernanice structure, roles, and responsibilities of the Parks and Recreation Department. The ordinianice clarJfies thel respective roles of the C,ity Manager, (CM), Parks, and Re,creationi Commission (PIRC),and Parks and Recreation Directior (Director) whileenisuirinig compliance with the Gity Chiarter and reducinig governance arnbiguitiesthiat have created 1.11 op,erational and [egal 6halleniges iinthel past., Followinigirthe Coundil" s first readinig of this Ordinance (12/07/2024), Legal received recommenid,ed chianiges and helda meeting with the Parksand Recreationi Commissiontio discuiss and review, those suiggestions. The proposed changes frolmthie Parks, Commission and Parks, Director, as outlined in theattacheJ document, were rev i Jewed to, a,s,se ss th e i �r, co m pati b i I ity with thle o rd i ni a n ce ji s overarchiing goals. Thes,e goals include mainitaiining complia nice with the Gity Chiartermitigating liability rJsRs, unider, the Oregion'Tort Claims Act PTCA), and establis,hinig a uniified governanice structure that avioids, ambiguity. POLICIES, PLANS & GOALSSUPPORTED The �,rcr�-osed ordinance aligns with, several key City Coundil goals,,, Comprehensive Plans,, andadowted policies: • City C,harter Compliance: 1',Triaintainis, the ROkUs authority over park lands and strate,gic; policy, direction while integrating operation,61 oversight luinderthel GM. • Liability Mitigation: Reduces legal risks, by,avoiding ambiguitiest1hat could create dual liability, underthe OTCA-, • Operational Efficiency: Alignis operations with, Gity-wide policies, through, the C,M's oversight ofthe Departmeint., • Strate,gic Vision: Supports, long-term goals in the Parks and Recreation C,omprehenisive �Master Plan by, clarify'inig roles and responsibilities. The proposed ordinance reflectsthel unified efforts of the City C,ounilcil, A,PRC,,,,ani,d staff to create a governance structure that resiolve longstanding governance chiallenges. Historicallyambiguities inthel operation,61 roles ofthe PRCand GM hiave led to, iniefficienicies, over1apping �res,po�n��s,�i��bi�li't�i��,es,, and leJ vulnerabilities. The Parks Department hiastransitioni,ed overthel last 116 years froma q��uas�'i��-s,tand��a,l�one,e�n��ti�,ty funided by the Gity toa g,e�n��eral,fu��nded,delp,a�rtiment thiat now qperates like other City departments. This, ordinance intendstio hionior .1 the history,thie Chiarter,, and current governanice requirements ofthe Gity. Importanitly,thel ordinance aligns with, the C,ity Chiartermitigates legal risks under the OTCA, c1arifies roles,, and reinforcesa luinified governance structure, protecting the Gity and the FRC from unnecessary liability,exposluire., Jill 11 1 linil 'i iiiii rg ;I Pure 1 of 2 A Page, 228 of 321 � �r The structure cofiAlin d in this, ordinance best addressesthie systemic challenges necessitating its creation. This, governance frarnework clarifies roles, aligns with, best practices f6r, munibipall governance,, and protelets both the City and AIII- IRC,from unnecessary legialexposure., FISCAL IMPACTS The ordinancefocuses on jgiovernance realignment, and'do,es, not require significant infrastructure oroperational chianges. As, suich, add e anticipated to bie minimal., �By streamlining accountability and clarJfying roles,thie ordinanceii's expecte,d to reduce inefficiencies,, improve financial planning, and minimize potential� legal costs, related to governance ambiguity. SUGGESTED ACT111ONSy MOTIONS., ANDIOR ORT111ONS Staff'recommends the Council movetio adopt-thel ordinance. Recommended rnotion: `11� move to adopt Ordinance 311248, An Ordinance Creating Siecfi6n 2.28.600 of the Ashland Munici"pal Code Establishing the Parks and Recreation� Department.""' REFERENCES & ATTACHMENTS, 1., A-IORD 32,48 Creating AMC 2.28.600 Parksand Recreation �D,epa,rt�m�,e�n��t"--Ol-2,1-2,5 2. Memo -Analysis of Parks Changesand Impact, on� Dept Ordinanc,e--01-21-25 Pure 2 of 2 Page, 229 of 321 164 K111iL Annotated to show deletions and additions to the Ashland Municipal Code sections being an' underlined. modified. Deletions are K. ILF JLIqLX I&AMA X9 %Ab, additions are bold WHEREAS, Article 2. Section I of the Ashland City Charter provides-. Powers of the The City shall have all powers which theconst itutions,, statutes,,, anti coimiion law of the United States and of this Sitate expressly or impliedly grant or allow municipalities, as fully as though this Charter specifically enumerated eah of those powers, as, well as all powers not inconsistent with the foregoing; and,, in addition thereto,, shall. possess all powers hereinafter specifically granted. All the authority thereof shall have perpetual succession,. WHEREAS, the Citydesires tocreate section 2.28.6,00 of the Ashland Municipal Code: THE PARKS AND RECREATION DEPARTMENT 111 11 a I INC Ili SECTION L, Chapter 2.28.600 Parks and Recreation Department is hereby created -to read as follows: , m, 40, 2.28.6100 Plarks and Recreation Department �— Creation A Parks and Recreali , on, Department (Department) i's,, hereby created and i , si, charized with Supporting the strategic policy direction of the Parks and Recreation Commission (PRC) and the operational oversight of the Cily Council through its Cit3: Manager, as outlined lin the City Charter and Ashland Municipal Code. The Department is an i"nte,91ral part of the I C m, 40 of Ashland's government and shall not act as an independent legal entl , (Y'a, All legal acti , Ons involving the Department or the PRC shall be treated as actions against the Ch The irepartmient Shall oversee the operation and management o parks, recreation 40, 0 A facilities, and programs under the strate, ic direction of the PRC and the administrative 911 and operational overs of the City Manager,suhiect to state law Ashland Muni al 40 0 A 0 0 Code, and formal City admi , nistrative policies., 2 m 2.28.6110 Plarks and Recreation Director I— Appointment and Duties A. Appointment 40 The Director of Parks and Recreati , on shall be appointed by the PRC,,, with Input from the m, City Man r, and shall be responsible for the operation of the Department. B. Duties 40, The Director shall have the following dutiesil Page 2,30 of 321 1 Responsibi'll'!j to the PRC.,- The Director shall implement 1)ol-i*ci*es,, plans,,, and goals 0 M, as directed by the PRC, ensuring the management ement of parklands, recreational IN, IN,, M, Is, 4, 0 fa c I I I and programs aligns with. the. PRC'S Strategic Vision. 01 l'!j to t nager: 40, A 0 n lble to the City Manager 21, Responsi i he City Ma The Director is resl2o si, IN IN A M, 40 to ensure that all operations, including admi , ni , sitrative,, finlancial, and ri R 'a eg c ign -wi I I 'I management functions, air, -h written C"'t ol"cles. While str t decisions remain under the PRIG "I's purview, the Director must ensure compliance with Cit wide. standards and operational allignment. 0 3. Supervision of Employees.- The Director siball supervise all Tieailmentemployees in accordance with Cit3: Human Resiources policies. Department employees are Cl employ M, 1 4, 0 111 0 t 40, .�ees assigned to parks and recreal"on functions and shall be supervisen wi hin the Departments. .1 2.28.6115 Performance Appriasai of the Parks and Recreation Director 1.. 40 A. Responsibility for Performance Apprai , sial The formance appraisal of the Parks and Recreati , on Director Is the resiponsi , 410 1 of thel Cl,RIC with support from the l , !I of Asibland Human Resources JHR), Department 0 shall'be conducted in accordancle with the City Of Asibland Performance Appraisal Procesis. B! City Manager's Input The CILY Man r shall be invited to provide input as a key operan , onal partner during the performance appralsal. The City Manager may raise performance issues for the, PRIC's 40 Me at h o, I ri , consi r ion and commun.-icate feedback t r ugh a wrm"tten review or du ng an executive sesision with the PRC.. 0 IN A C. Handling Human Resiource Concerns and Cam al: 'nils, Employees who have HR concerns,, siball report their concerns,, follo C l40, t poli i y HR c'es. If a colmpia nt is filed a si,t the Directo rwill'be otifie R and I ag in r�, the C� Manage I n i d, and H Legal. will engage with the PRC to, share information and ensure proper handling of the, M, complaint. 2.28.6120 Plarks, and Recreation De artment — Functions partment sh A., The functions of the Parks and Recreation De all include:� a * * L' Parks Management. Implement PRIC policies related to the management of owned parks,, and recreation facilities ensur mpliance'vvith, Ci 11 M, S. facilities I , Ity Po icie IN Is, Programs and Service&: Ma the Ci!j"si, recreation programs and seen , Or M, M, is services, including events in the parksi,,,, in a': i I iginment with the PRIG I' si,tra M, 40, M, 40, vision and City administrative standards. J 40, M, 40, 0 ., Financial and Operational Coordlnatlon:� The Director siball ensure that all budgmiletin,g, and nnancial management i , si, done accolrdin,g to the direction of the 'M 4, .,.Il llcl*t3: Manager, and I*S SUDject to City Councii ap,proval. The Director shall 0. M, 0 'M S Wot CM, is integrate financial, legal, and risK managemleInt aspect i h ity operations. 2.28.630 Accountabill y and Supervison Structure L A. Strateglic Direction and Land Mana ent The PRC shall have control and management of all lands dedicated for park purposes and Carter 40, _p,ro i n all other lands that ma3: hereafter be acgur ired by the CIR3: for such gupoas , Aded i sesi the CIR3: Charr. Thi'udesthorit3: s, incl, the auto, set the strategi , c and policy direction re M n I n f II garaing the use, develop e t, and preservat"o o these la dsi,,.,, The Parks,, and Recreation Director is r,e nsilble for im-plementing the PRU's strateg]"c M, .0 40 0 0 40 and policy cieci , sions concerning the management of park lands,,,, ensuring Ali: , gnment With all releX7 ant laws and the City Charter,., Nil a B. Operational Oversight and Administrative Supervisi , on While the PRC retains control and management of park lands: the Ci*!y Manager shall IN IN wor�k with the-Plarks and Recreation Director to, ensure that all operati , on&9 i , ncludllngm�, M, IN, 0 'M st M, 1, .10 administrative, financia , and r,isK managemient functions, angn, wi h C -wide poticies. The CILY Man r retains -ulti , mate responsilbillity for ensuring compliance with these policies and maintaining operational consistency assi, all City departments., C. Reporting Structure The Parks,, and Recreation Director shall. 0 0 M, 1. Be responsible to the PR C regarding strategic and policy matters,, related to control and managlement of park lands., L com 21, Be responsible to ' the Ci Manager regarding o-perational, financilal, land pliance matter , npolicies the Department. A Clariffication of Auth!21!�: if differences arise related to the respecti , ve authorily of the PRC and the Ci*t3: Manager, over operational or administrative compliance matters'., such 'issues shall first be discussed between the PRC Chair and the Cl�Manager to, ensure nment and understand' f clariffication is still r,e ed, the matter shall be referred to, the, Mayor and Park Commissibn Chair for further discusision. Ultimately: the CIR3: Council,las the flnal authority'. will resiolve any remaining, Uncertal" confusion, with ggluldance from the I *th the CRY C -wi -ter and Cl�(y"s Legaj Department as necessiary to ensure compliance hai mufl,0122d volicl , esi., E. Emergency Management In the event of a declared emergency the City Manager shall have the authority to, dilrect the -use of Parks and Recreation De-partment staff and resources,, coolrdination with the M, Department Director. This, ensures the epartment"s effective integration into the CIR3:1's broader emergency response framework., F., Legal Responsibil in legal, n n independently m The e�i)ar�tment shall ot act fina or contractual alters, or i, Ry 1 1111 ivislion anycapaci that could be construe�d as,, funct*o i gasapollficalsubd* of the City as defined in ORS, 174.117. All such matters shall managed and overseen by the C a Cl, Attorney and/or the appropri , ale l , ty departments,, to ensure compliance with City pollcies, and lel.ga standards. 2.28.6140 Hiring and Termination of the Parks and Recreation Director A. Hl"ring Process 1. Responsibility of the PRC The PR,(:,is reSDOnsilble for hirini!, the DeDartment Director with. the assistance of an outside hi firm or through direct appointment by t e PR(:,,., All hiring processes, .11 shall adhere to ap"Plicable feera te, and local gem meat laws,, and compl, Nil with unifform Ci*t3: Human Reso,urces policies to ensure transparency, fairness d an legal compliance. 40, Input from the CW Manager The CIS Man r shall provide Input into the Job desicri-124i I on and skill set 40, .11 40" 40, is re�guire�me�nts for the Director, ensuring atignment with Cl wide operational goals. 5� 3. City Manager s Role in the Interview Process, The CIS Man r shall Provide feedback on a plications and sit on the department 40 IN he�ad 1 , nterview panel along with other Cily executive team.members., The goal i , si, to M, provide the ''IBC with, operational Insights and recommendations for candidates that -would be successful within the City"s broader structure. 4. Contract Signing AuthorIly The C"t I III uthorlt ly Man r shall have contract s"921, y for the it of the Plarks and Recreation Director and shall assi , si,t with contracting go,cumentation to esure all legal and financial terms compy with Cif policies. B. Termination Process M, 40 1. Comm issi"O'n's Role in Te�rminati , 0111:�Il M, M, 40 The PRC retains the primary acuthorift3: to, r�ecommend the te�rminati , on of the Dire cton'based on ts assessi,ment of performance and alignment with the strat M, 40 i vision and policles of the Commi , Sisonka, 40, I Councill and Legal Review. a,.,, Presumption of Correctnesi&: A terml , nation recommendation made by the in o, * R n ty P, C shall be Presumed valld and ithe hest 1 , nterest of the Ch ri � of the 40 b. Council Overridle Standards,,,.- The City Council, i , n. consultation with the Attorney, may.override the PRCI's relcommendation 'if clear and convinci evidence dOf emonstrates that the recommendation is not supportedby sufficient cause,, or 1 a 0 M, legal, operati , o,nal,,, or comel I tance risks necessitate termination., c. Process and Confidenti Page 4 of 17 40 C) All discussions, and materials related to, the termi"nalion shall reinal , n w *th Orlegon S, p lic conridentlal and compliant i ub records and executive sesision laws OILS 19112.345(112)),'S' 0 10 S, "t n the bou ds of C) Executive session dl*scuss* n must remain wi hl' n 0 N,, 40 con. fldenab -it3: to, avoid violati , ons of state law. N,, 40 3. Final Decisl , on:� N,, N,, 40 40 The PRC shall make the final decisi"'on on termination 1 , n a gublic ineeti , :ern g, followin any necessa,EY executive sesision discussions and Council input,, to ensure transparency While maintaining com ian I "'t pl* ce with legal confidentialgy requirementsO 4 40 . Public Records and Confidenti , al 0 -Elm, N,, 0 In compliance with ORS 1912.345J12), any materials or, alsic'ussions supporting the IN N,, 40 personnel action shall r�emal , n exempt from disiclosiure unlade the Sul , c interest i clearly requres otherwise. Care must be taken t otect the e loyee from -undue 11 Nil 11 publi , c scrutiny duri , ng, the process. N,, 2.28.6150 Legglal and Financial Oversigght 11 N,, A. S.U'Wect to City Policies The irepartment shall be siu'Wect to all Cily po . licies regar i , ng, . iegyab financial, human, resourceS.and risk management matters. The Department shall follow the same pollcles, N,, A 4, procedure tocols as other C a tments to ensure seamless integration into ,d -pr�o ily dep r I the City's administrative framework. 40 B. Legal Representation and Liabi , lity I at I IV ion The City Attorney shall manage all lega m tersi, nvo he Parks and Recreal* Department. Any legal claims.or actio ainst the Department shall be considered claims against the City of Ashland. The Department and the PRC shall not act as independent 40, legal entities, ensuring that all legal risiks are contained within the City"s, legal framework,., C. Risk Management The Parks,, and Recreation Director is r,e nsilble to, the C11,1"s Risk Management Office to ensure that potential ri'sks, and liabilities, associated with the operations of Parks,, recreational facilities, and, programs arwith the CILY's rlsk management strategies.. N,, 40 D. Fi"nancial Coordinati , on The Department shall coordinate all flinancial activities Including bludgeting re, ortinfy,-, 1 1 1 11' '1 1 p IL and financial management,, with the C 11 inanc I I i e D rector and the C*ty Manager. All 40 financi , al transacti , ons priations, and contracts must comply with Cl , ty financial appro k, �2 management poiicies and protocols,., The Cl uncl*l shall maintain authority over the approval of all financi , al matters related to, the Parks and Recreation Department., E. Long -Term lin. ancial Plan The Department and PRC shall work with the Cl , ty lManaRer, Fiance Director and 4-4 x", M, L�ouncill to develop long-term financial strategies and fore�casts fox� the maintenance and ex-pansi , on of parks and recreation seiwices. This shall Include the identiffication of fundilnl, 1 1 1 fion of lonit-term financial pla ith the sources capita mprovement's. and the 1, nteg�ra i n,nI.InI9,WI CILY's overall fiscal. 12,011cls.. 4, 4, 40, 2.28.6160 Unified Governance and Advisi,oi-y Committees A. Culture The Cily Councill acknowledges the PRU's Chafter-deflned authority 'Icy direction to, set pol , for the Department. To ensiure the effective implementation of these policies, Within the of Ashland's operational framework and maintain a uniffied and productive worl".n1g, 40 M, *W 40, relati , Onshil),both bodies witl obsei-ve the foIIo3jLn2,,:. 40 40 L, On'boarding and Tral , ni , Newly elected ofrici , als to both bodies, shall recelve tral n the City CounclUPRE' 11, Nil 41, 41, 0 relatiOnship, with Ongoing traini n diversily, inclusion d City policies. M, I. Joint Study Sessions I I I The:PR,C,' and CRY Counc"I shall hold 10 nt study Sessions at least twice annuaW to d M, iscusi,s shared goals and challengesi., J 40 ., Advisol-y COMMIttee Alignment gnment All adviWr M.Itte�e�s shall ado' ns*stent a, mats cessies *stem. for and pro Y COM pt CO ffo, m comm"t i ie�s I -uni r not"c" -Y subsitantialLy I'low the Chy's I tee receive mandaloL 40 40 0 A� tral , ni , ng: and have standardized terms oi seiwice., SECTION 2., S,everabiffifty. Each sect Ion of this ordina and any part thereof, is severable and if any part of this ordinance is held invalid by a court of completent jurisdiction,, flie remainder, of this ordinance shall remain in full force and effect. SEC 40 40 TION 1, Codi , ficati , on. Provisions, of this Ordinance shall be incorporated in the City Code and the wordinance" may bechanged to ilicode",, "articIle",I "section",'61chapter" or another in or relettered,, provded however, word, and the t sections of hnu b,ered is, Ordinance may be re1 -i that any'Whereas, clauses and bollerpilate provisions ('i.e. Sections 3-5) need not becodified and the City Recorder is authorized to corr.n cross-references and any ty errors. y , , pographical e The foregoing ordinance was, it read by title only in accordance with Article X. Section 2(C) of the City Charter, on the 17 Ih day of December, 2024, and duly PASSED and ADOPTED th.i s, 2 1 "t day o f Janu ary, 2 02 5. PASSED by the City Council this day of 12,02514 ATTEST-. Alissa Kolodzin.Lski, City Recorder, Page 2,35 of 321 SIGNED and APPROVED this day of 12025. Tonya Graham, Mayor Reviewed as to forin: Douglas, M. McGeai-y, Acting City Attorney Page 2,36 of 321 C I T Y 0 F H" AND LEGAL DEPARTMENT Douglas M. McGeary, Acting City Attorney Care iel Zahran l Assistant City Attorney Dana Stmthll Administrativ, e Analyst TO-+ Council and Parks Commission Sabrina Cotta a� y Houston FROMI Douglas M McGeary, Act ing City Attorney DATA: 0 I. 09-25 RE-11 Analysis of Suggested Parks Commission Changes and Their Impact on the Overarching Goals of theOrdinance 16 Suggested Chan, es h lip I Analysis of 9 and T e r Impact on the Overarch ng Goals of the 0 Ordinance the Count Follow' 1 iv ing 'Ps first reading of this Ordinance ('12/07/2024). Legal rece' ed recoim.,nended c�hanges and held a inee-ting with -the Parks and Recreat ion Commission -to discuss and review those suggest ions. The proposed tinges from the Parks Commission and Parks Director, as, outlined in the attacheddocument,' were reviewed to assess their Compatibility with the ordinance's, overarching goals. These goals include maintaining compliance with -the City Charter, mitigating liability risks under, the Oregon Tort Claims Act (OTCA, I and establishing a uniiieci I governance structure that avoids, ambiguity. 4, 4, L Section 2.28,600: Inclusion of Park Commisslion in Legal Protection Change-., The PRC"s, requested language and conversations reflected an understandable misinterpretation of the ordinance's intent. The proposedchanges, were rqje,c-ted,, and the section provision was rep st by Legal to maintain -the ordinance's, intent of clarifying roles and mitigating liability risks. Impact: This char geclearly delineates strategic policy authority (held by the PRQ frorn operational and administrative management (handled by -the Cit�y Manager). By replacing ambiguous, language and avoiding inisassigmnent of duties or authority, Legal ensured that operational authority remained firmly under the City Manager while preserving the PRC's Challer-defined strategic role. Evaluation.-, Legal's revisions address ambiguities in the origm'al language, reinforcing the unified governance stmcture and avoiding potential governance conflicts. The revised language ensures, cornpliance with the City Charter'. reduces n'sks of dual liability under, theOregon. Tort Claims Act ('OTCA'),, and emphasizes -the City Manager's operat ional. authority while respecting the PRC's strategic oversight role. This recast language better aligns with -the ordinance's goals of creating clarity and reducing legal risks. TILE L DEPARTMENT 20, IEast Main Street Ashland, Oregon, 975,20 wwwashand or us Tel. 54 1 -48811-53,50 Fax,., 54 1 _552-2,092, q2gq.mcgea ashilandorus 2g carmel Z2 Liran@ashlandrus .da na anth(d),as h1ardo r. us Page 2,37of 321 0, I Section 2.28,610(B)": Clarity on Written Policies Change-., Added "writtenarify that employees are only accountable for, compliance with documented policies. Impact: Improves, operational clarity and avoids potential disputes, over unwritten expectations,. This change does not affect the governance structure or liability fr.inework. Evaluation.-, Supports transparency; no adverse iinpact on overarching goals. ,a ib I Section 2.28,620(A)(3)". Parks,, and Recreatioll 9 llit — Functiolls See.,- 9. Section 2.28.650(1)): Financial Oversight', below,. 4., Section 2.28,630,(D): Clariffication of Authority Change-.' Li1n.its, authority disputes to'61'eomplianee matters"' between the Director and City Manager,, .specifying escalation protocols. Impact: Reinforces, the City Council"s, final authority wh ile narrowing the scope of P disagreements, to operational compliance. This, avoids broader conflicts over strategic direction. Evaluation-., Aligns, with the ordinance's, goals by ensuring disputes are confined to operational oversight and compliance, avoiding ambiguity. 5., Section 2.28,630(E)": Emer� ency Mana� ement Authority 9 9 Requested Change-. Specifies ","-temporary" authority for the City Manager during emergencies anddeletes "all." Impact: Clarifies, that the City Manager's emergency authority is, limited -to the duration of the declared emergency,. However, an emergency is temporary and -thus, -the use of "teinporary" is redundant. Evaluation.-, hang e is necessary while supporting unifiedgovernance and legal defensibility,, there is, no adverse in'lpact. 6 ,a 4, " 0, in 0 a ., Section 2.28,640,(A),(5): Reciprocity Hirin� 9 Change-., Removed reciprocity clausegranting the Parks Director participation in City Manager hiring. Impact: Reflects that the Parks, Director,, as a department head,, inherently participates in such processes. This plifies, the ordinaithout changing its functional intent. Page 2,38 of 321 N,, Evaluation.-, Neutral impact on overarching goals. 7., Section 2.28,640,(B): Termination Process Change-, Peek's recoimnended changes reflect an understandable misunderstanding of the purpose and scope of this suIon. Making multiple and detailed adjustinents to provisions, as, requested is prob lernah'ic. Le ' gal has instead revised this section to ensure that the Parks Commission maintained presumptiveautl ority over, disciplinary decisions while establishing c�leer standards for, the Council"s, ulti1nate authority for overlidingdecisions when necessary and � rding to H.R and public meeting laws and regulations. M a'1 nit ce wh public meetings law, and Evaluation-., Aligns, with best practices, ntains complia reduces liability risks,. 4, ,8., Section 2.28,650(A): Human Resources Policlo'es Change-, Added explicit reference -to "human resources," in City policies. Impact: Ensures, HR policies are uniforinlyapplied to -the Parks, Department This, change supports, operational consistency and mitigates n'sks. Evaluation.-, Supports ordinance goals. 9 I ' ., Section 2.28,650(l)): Financia 1 Oversight 0 Requested Change-. Linlits City Council authority over, financial inatters. 0 Impact: Undermines, Council authority while not improving financ�ial accountability. & Evaluation.-, Changesdo not support operational efficiency and undermine coordination aniong 1.11 goveni rnent components, and therefore, nocpan ge is necessary,. 10., 2.28.660(A) Culture Requested Change-. Legal reJected the Parks Coim'nission's proposed addition at the end of the first sentence stating, "'[and to manage all dedicated City ark land], Impact: Such a change introduces language that shifts emphasis toward control and manager nent, asconnnonly defined, -rather than aligning with the ordiance'sgoal of claxifyig the PRC's role of "control and man erne to that of setting strategic policy direction. The inclusion of P'RC's suggested change risks, reinforcing the P'RC's tendency -to seek broader 1.11 if a utho rity over 1 which the ordinance is spec ically ' opera tional and admin's-trative inatters,, designed to de-ernphasize in favor of a unified governance structure. Page 2,39 of 321 Evaluation. Legal's dec�ision reflects caution to ensure the ordinance maintains its, intent and avoids ambiguity that could undermine its purpose. i 0, L, Branding Chan� es Throu� hout Document 9 9 0 Requested Change-. Request -to renanie""APRU" to "Park Commission" for clan'ty and consistency. Instead,, Legal removed ""Ashland" from. the titles of both the Department and 414 Commission to remove supernuous language. 0 Impact: The request is, understandable,, but "Ashland"' is superfluous in the naine of both the Department and the Commission. Furthermore,, removing "Recreation"' from the title of the Commission may inadvertently exclude or, downplay the Cominission's role in recreation policy and programming, which couldcause interpretative "issues. M, 0 Evaluation.-, Strengthens clarity- no adverse impact. , I 0 e"I Key Overarching�,� uoncerns, Addressed 0 Uniffied Governance: The changes reinforce the City Council and City Managerls, ulti.inate authority over operations while preserving the Parks CoiMunission's, Charter, defined strategic role. 0 Liability Mitigation: The inclusion of legal and operational clan' fications ensures the Parks, Department and Commission are integrated into the City'legal framework,, avoiding dual I iI .ability risks. 40 0 Operati , onal Clarity: The revisions i1nprove c�larity around roles, responsibilities, and processes,,, supporting seamless implementation and n1inin'liziing potential conflicts. 0 ConclUSIOR The suggested changes are largely consistent with the ordinance's overarching goals, an not undermine its, intent. Those changes enharity, streamlined operations, and reinforced City Charter anA compliance. Page 2,40 of 321 C ncil s ne ecti'm o u Bu *1 s,s,M ing A111W S ecio nd Read i n g 1- 0 �R III32 52: Arne nd i ng 14.16. 0 15 to, I M Allowfor Conservation Measures Do Acting,, Carrnel,Zahran, Assistant Gity Attorney uig McGielary, City Attorney, I w , w , 4 i i 1, 0MI I ai A I ,SUMMARY Thisamendment clarifies, that, exce�ptfbr whenthel City Co,lu��nc�il�,appro,pri�atels a transfertiot1he general fund, the ellectric fund may bel us,ed f6r, several cons,ervati6n measures, incilluding energy efficiency upgrades, renew, able einergy installations, and other energy cons,ervati6n measures, that wouldenbance the system's, reliability, reduce operational costs,,, decrease demand onthel electric system, or suppliort the City's energy, use goals. The Council passed the first reading of this ordinance on December 171h,, 2024.'T'his ordinance comes biack 'to the Councii1fora second reading with no changes. POLICTES1 PLANS & GOALSSUPPORTED The Council has, prioritized conservation and climate initiatives to -enhance Ashiland 1), s resilience and strengthen its, commitment to, address,ing the climate cirisis. FISCAL IMPACTS L,imitingthel o.4ifigation to solely thelelectric fulni for climatel initiativels will provide a financi,61 benefit to thel City, byiiiiiiiiiii reducing reliance ion itsfuill faith and credit backing., This, approa6h offers greater flexibility in fund usiage, allowing fora co,ns,erva,t�i��vel,aA,portsi the C11y s climate gioalsiii, SIGGESTED AC,1T111GAS, 1,110TIM,S-3, AAMOR ORT111GAS Staff'suggelsts the Coundil approve the amendment,, which wi[l also helponboard the anticipated USDA RESP Loan, Which, is a, priogram that, will helpthe citizens of Ashland to make eneirgy efficiency upigradels., ,Moitioin I move, to approve the, Secon�d,Reading of'Ord,Oance 3252, Amiendihg 14.16.015 to Allow for, Coeirvation Measures,. REFERENCES & ATTACHMENTS, ORD 32,52—Arneinding 14. 1 6.0,15tio Aillow for Conservation Pure 1 of I Page, 241 of 321 AN ORDINANCE AMENDING ASHLAND MUNICIPAL CODE 14.16.015 TO ALLOW FOR CONSERVATION MEAStTRE,S Annotated to show deletions and additions to the Ashland Municipal Code sections being CL I modified. Deletions are hPL.Cdd.1 11"Llie"d'd thLII-Oulg— and additions are bold underlined. WHEREAS, Article 2. Section I of the Ashland City Charter provides-. A Powers of the The City shall have all powers which theconst itutions,, statutes, anti coimiion law of the United States and of this S,tate expressly or impliedly grant or allow municipalities, as fully as though this Charter specifically enumerated each of those powers, as, well as all powers not inconsistent with the foregoing; and,, in addition thereto,, shall. possess all powers hereinafter specifically granted. All the authority thereof shall have perpetual succession,. 71 11 � 1 11 �� 11'', 11 a I INE Im Ill 111,111 11 1 ill 0 DUN N r1@11091 14.16.015 Disposition of Electn'c Revenues. Except a ' s p" rovided in Section 14.16.02. T-the electric revenues, shall be applied and used in payment of warrants, and interest thereon issued in connection with operat Ion of the system- the satisfaction of interfund loans and interest thereon authorized inconnection with the operation of the system- and also in payment for alteration improvements additions or extensions and for redemption and retirement of outstanding electric system bonds, together, with interest thereon--f, Ill " 10, Alk "In., j 1 11 Irni 71 J. ha' Q7VQt-nM- PXVinilt 2Q 62'Ud Rhall hnax'"p-nILPA peflain jAz-fth, and far � MT, t Vq1AMTLWqITLW %.PAAAW,7 A KA T� %Y AJL. %W0T�1&AXFJLA TIFAI&JLJL "AiLILML XILTX A AJILA A xF 9 JLJLJL,,In q6AA %wo ky 1& 'be AL&A 5, %WO.M 146T� V W " kY R'Cieflaws, Ij If. A %Jw KA JL E 0, 2.0y A W-P V AVA %e'16A AAA A. "Is 4,, .11, N,, A 40 0 11 N,, N,, N,, 40 Electric r,eve�nue�s may also be expended in con,necti , on wit. n I oving, maintainJ , n.g. and expanding electric tem capacl!j,, including Investments in energy e ciency upgrales renewable energy * nstallat d ot t i ion her energy consi,erva io,n measures, on customer abt, propertiesi, whinnves such itments are expected to enhance system r el i ffly, reduce operational costs, decrease demand on the lr,ic system., or support the C1 , (y"'si, energy use goals,, 1 , ncluding reductions, i 'rse gas emissions, or energy costs,., SECTION 2., Sever abiffifty. Each sect ion of this ordinance and any part thereof, is severable and if any part of this ordinance is held invalid by a court of completent jurisdiction,, the remainder, of this ordinance shall remain in full force and effect. 40 40 SECTION 1, Codi , ficati , on. Provisions, of this Ordinance shall be incorporated in the City Code 61�� and the word, ordinance" may bechanged to "code", "article",, "section"", ",",chapter" or another word, nd tesectionsohiOinnemaybrents dhw, ORDIN CE NO. 3,2512 Page 1 of 2 Page 2,42 of 321 that any'Whereas, clauses and bollerplate provisions (Le. Sections 3-5) need not becodified and the City Recorder is authorized to corr.n cross-references and any ty errors. y , , pographical e The foregoing ordinance was, it read by title only in accordance with Article X. Section 2(C') of the City Charter, on the 17 Ih day of December, 2024, and duly PASSED and ADOPTED th.i s, 21. A day o f nu ary, 2 02 5. PAS�S�ED by the City Council this ATTEST-. day of 1 202 5 & Alissa Kole dzimski, City Recorder SIGNED and APPROVED this day of 12025. Tonya Graham, Mayor Reviewed as to forin: Douglas, M. McGeary, Acting City Attorney Page 2,43 of 321 C ncil SI o u Bu *1 s,s,M ing Will! I 1111�! � I I r I I � ;1v M ,SUMMARY ICity C,ouncil appointedan Ad hoc Committee todevelopa Master Plan.The Commifte,e began its work in June 2024and presented to, City Councilat the III 3,, 2,024 Study Session. POLICTES., PLANS & GOALSSUPPORTED Bellonging through, mutual respect and openness, inclusion andequity. Regional coioperation� including supplortfo public safety and homelessness. Respect for the citizens we selrve,, f6reach other, andfor the work we clo. Excellence in giove�rnanceland C,ity seirvicels., I Mission: Create a, long-teirm master plan for the buildingi and surrounding propert'y at 22,00 Ashland Street that, aligns with contractual obligationsJurthers, the community JI s goals regarding homeless, services andaffordable housingi,, andenhances, the experience of the surriounding nelighborhood., Goal: Identify thel best us,e(s) of this, City'-iowned propertyticIfurther the goals iden,fified by, the community and statefunding partners. • Regionaation,, including in support for public sa,fbity and homelessness • Co�m�muniity,,afforda,bi�i��li�tyincluding inavailablel hous,ingand childcare • Bellonging through, mutual respect and openness, inclusion andequity • Quality oflifbi that, underpins the ICity s economic vibrancy • Envirionmental� relsilience,, including addressing climate changeland ecosystern cionservatio,n� Committee Mscovery Phaseh: �Develop a shiared understancling of: • current needs regarding homeless services, transitional housi"ng, and afforclable • housing �related to regional efforts; • current economic challenges rellated to workforce housing; • existing conditions and challenges in� the surrounding neighborhood-; • contractual obligations that, must be melt on� the property; • development limitationsdue to, zoning or other land use regulations; and • the C,ity Council" s commitment to climatel change, mitigation. Opfio,ns, DeveIopmient Phase: Inivest�l��lgia,te'td�l��t,ionaI and innovative siolutions to, the challenges, identified in the Discovery Phase. Identify viable usel options, for thel propert'y and configu rations, of thosel options, Host-twio community engiagernent elvents - the firstfocused on plossibilioes for the sitelandthe second focused on feedback, re,gardingi the initial draft master plan� and host-twio onlinel surveys through the evts, C " JI ttheseen 'ity s website in conjunc, ion with Pure 1 of 3 lllllll�u Page, 244 of 321 C ncil s ne ect-I'M o u Bu *1 s,s,M ing • Sharedraft, master plan with the community and initegratiefeedback initio final draft • Present al master plani recommendationisto City Council for consideration ari possible approval� Sico,pe of' Authofii The 2200 Ashlanid Stre,et Masiter Plani Ad Hoc Cornmiftel will develop a, proposed �Master Plan forthel facility and site and deliver, it -to the Ashland City Couincil., 1twill follow, all standard public rneetingsand lethics reguilations., The proposed limitationis within this report designiedtio rnitigate impacts oni the surrounding area eluiring a well maniaged facility may have uniintended consequenicesl,, silu16has limiting the flexibility of both the City I and any potential service providerstio adapt, to evolving service nie,eds,,deterrJng potenitial providers, anid reduiciinil I fuitureeligibility for Stateand Federal fuinding programs,. I • T�heterrn sl�hall indicates a requiremenit for the Citytio move forwardto act ion this plan, Which, is prematuire without identificationi of funding ari service providers. (Staff recommendation: Rernovethie word shall). • Prohiibiting drop -in servicesand requiring appointments, can limit acceiss for inidiv,iduals, experiencing uirgenit nieedsli r,ed��uci,fl��exibi�i��li�ty to adapt to cihanginig demand or emergency siceniariosand can be viewed asidiscriminiatory., (Staff recommendation: Statea �pr,efer,e,fppo,in'timeint based servicels instead ofa moratiorium onidrop-iin� services., wool, 01 lop or IN 11 f lip III lip Pill Iloilo,," w w M Pure 2 of 3 Page, 245 of 321 � �r IMF", 0 FISCAL IMPACTS Cost foart: $126,1000 (staff plus, consultant time). Additional cos,ts: Unknown pending des,ignand identification of funding., GDBG capital funds (5yelars,worth) have bie,enallocated by, the Counc[l (November 19, 2024)tofund capital ne,edsfor converting the building to, a, severe weather shelter. REFERENCES & ATTACHMENTS, 1. 2200 Ashland St. Master, Plan Ad ho,c Committee Report -approved by carnmittee 11.12.24 2. 220 0 As h la nd St. M aster, �P I a n Ad h o,c Co m rn ittee Repo rt - revi s i o n fo r co ui n ci I pa cket 2 50113 Pure 3 of 3 Page, 246 of 321 TO: Ashland City Council �FRiOMO 2200 AshlandS. Master, PilanAd hoic Committee DATE: m be r 12,, i upi IIIINIIII�II 'u� IIIIIIV III (IIIIIII °Nmll m """IIIIIIIIIIIINIII�II r 0, City Council appointed the 2200lAsNand St., Mbster Plan Ad �hoc Committee, to de'velop a Master Planiiiwhich can se,rve as, the basis for cost estim�atel and as a too! to g ar e ; e e people,who have lived experien�ced'with h�omelessn�ess, advocates', and three g membel of City Council. ....................................................... ..................................................................................................................................................................................................................................................................................................................................................... . a so III Ho u k ........................ ............................ .................................................................................................................................................................................................................................................................................................. Member Ih` el Jones Member Matthlew McMillan Member Debbille N e i s e nl,d r Member Avraml'Sacks Member Trina Sanford Member All Iii is W i 1[d man Member Tonga Grablum, Mayor i ng Member Gina I 'uQuenllnlleo City Councilor Non -voting Member Bob Kuplano City CouncilorNon-voting Member r ii mNim p ,p h QV�uulu "Iluuuilg iNuu uuum IIIIIII V �, J iiuuuum IIIIIIIIIIIUII° I° The Committee's chards was to develop a master plan for the use of the 2200 Ashland S . omill i . Ad e .. diY e ep !V !V of aYtL: 'i - '.... IUIUIgIld; f�f�f IIIIIIIIIIIUIV° ifOfOfd(d0u° IllllllllllUlllill °' III UlNiiili IIIIIII Ilp UOIIIIIIV oliNiiiliIIIIIII uuuum .III Ili iil Session The CommIttee begm its work in Jme 2024 and concludes wiffi this report presentedfor a City Comicil Study �, co mil m 11 all i .s I s Identify servilce needs, Develop, and share draft nei, hborhII II challenges, recommendatilons with the coin unlity; state expectations, rn rn ng and i ncorporale feedback and bl lineg codes Submit recommendations to City Cou n 111 0, innovative, Page 2,47o ab hill ii:zoill,eollf lltll e 2200,Asll ll'' I�uuu i st,iiiiiii,, P�i Ph ri o ri ti zi n� g si t e lu s e Detailed facility design,for which cost estimlates cm be determined,, md Seekin�gfundingi for site improvements and progiram operations. A, I I t h re e s te ps a bov e (p �r i o r zi n gi,, d esi 0, ph�ased approach tolimplementhg services. Somie, compmenls of the, miaster plan will be immediate., For example, the sitewill conflaue to be used as, a SeverjeWeaffier/Smoke Shelter, and it will be available as a 0, commilunity space in case of emiergend'es, These pre -determined uses are incorporated into the master plan and supported within the, current City Budget. �illillillillilillille,taiiiiiiiii�1 jih� N pillIII IIIII VIVO of the OMI .01 Sitpp h, The 2200i Ashland St. Master Plan is only a small part of whatis, n�eeded to address and prevent h�omelessn�ess in Ashland and the, slurrounding region. 'The, med� i I s, miuch greater than cm bemet oj�n thil's properlty., Th�eservices describedin the 2200 A,sh]and St. Master Plan are'lintended to complement md not duplicate or compete with otherservices, as ea& plays a different rolein� addressing commilunity n�eeds. pill A p lo the Cipiall4illillillll,.����i,,I��ge's A,sindividluals, families,, andinlerconn�ected sectors of the greater Ashland communIty, we recoginize ffiat the, condition we, call "h�omelessness"' has miany challengies. Itis throlugh the transparent examination of'steps, - and any2200,AshlmdMaster PhIm Ad hoc Committee believes wlell-plamed� andwell-managied efforts can create positive outcomes for everyme. 1111101 IIIIIIIh�uul�������°I �� , Ilu llljqjllj� 1111I i 1-11111 1 � 1 11 1 based m the comdMitteels understand'hg of' the, directive to produce, a Master Plan that Serves, people, experj'ien�ci , ngi homielessnessFbeyond just asevere wleath�erj shelter I* Does not foster n�egiativeiimipacts m the surrolundin�g area Atta c �h e dp , r 2,2 0 0 A s h I a n d S t. Site 16 Use (pgs. 3-4), and Si te Ma nagemmht (pg., 5). as, wel I as Other, Comiderahtilons (pg., 6). K Page 2,48 of 321 21 2,aa A,sr,I a n id st. s'iteUs e, A. Sievere, Wejather/Smdke Shel[tjer 2200 Ashland St. shall be, used to provide safe andsecure shelter from, severe, weather andsrnioke,Falong with adequatestorage, for personal belongings. Phersonssbull abide by 0, City -approved rjules and be, allowed to access, the service without an appointment. The Severe Weather/Smoke, Sheltershull be prioritized for fadtityimiprovements to ��11 q� 1 11111 jjiijqq� I liqpIll �B. Indoor Day Se r"Vi ices by Appdintment Except for the Severe 'Weather/Sm,oke Shelter, any services prov , ided on site shall be by appointment or, pre -registration. The following indoor,, daytime, by -appointment services iate to be provided at this, property: are appropr 41 11. Offices for socialservice providers to meet with clients 2. Laundry 3. S hi s, 4. Day storage C. TraIli sitioIli dl Housirrig The property is appropriate to help meet the Ineed for Transitional Holusi'ng , including Bridge Housing, as defined below." Transitional Housing provides up to 2,4 months of t�rain�'in��gFcolu�nsel�'in��gFa�nd support for clients to then move into a subsidlized housing prograrni with ongoing case management or, housing witholut slubsidly. Bridge Housing provides short-term houIs�'i�g'for 'ingdilv'idlualsho can be self-, sufficient (e.,g, they have a housing voucher or are eIan rolledin a subsidZed holusing program) but are seeking a rental unit. The following facilities are appropriate for, Transitional/Bridge Housing at the site., 11. Boarding Rooms in the existing building., 2. Tiny Home Village, where individuals or couples can rear dein self -contained tiny homes, complete with bathrooms and kitchens. 3. Multi -floor Efficiency Apartments, also for individuals or, couples, but making for more efficient use of the space. K Page 2,49 of 321 0 0 �D., Spaciefor'Training and Meetings, The site -shall allow, scheduting of appropriate,space, for tra'inJngi and meetingis related to 6 h�olusiing and homeless serv, ices. mi'Ili i" s t' �r a ti" N/" ed. 0 f f ic e, s The site -shall allow, for a limited number of office -spaces for administrative use by organizations addressiing h�olusiing and home,le,ss serv"ices. Maintenance The propertyshall befe,nced and well-maintaine,d. The detailed Facitity PhIm shall include placemie,nt of additimal treesFas'well as upgrade,dfirje-safe landscaping. Continuous weed abatement and we,ekly maintenance shall ensure that the property is visually appe,aling,'h keeping with the standards of offier City buildings and properties., G., A m e nift ie s, The prqpertyshallin�clude a multipurposespace, that cm be used for classes and meetings, mwell as activities'in� response to a community emerge,ncy (e.gi, flood, fi"re, earthquake). The site,shallin�clude, m adequate number of indoor restroomis to meet the needs,for use, including the needs, of participants at the Severe WeatherlSmoke Shelter., 0, Other ame�ni�ti�h�al�l'in�clud�e bicycle racksFvislually appealing screening of any outdoor re,cycling or garbage, bin�s (enclosed and locked),informiational s"ignageFand low-I'Mpac night lighting to be, co�nt'in�u�ou�sly'il�lumi�"i�nate,d�. h add'it'ionF the City of Ashiand shall'improvi H. Prjoh'ibiteld Uses, Except for the Severe 'Weather/Smoke Shelter',F the 220,0,Ashland St., Master Plan for Site !se hall snot indude : 11. Camping (including tents, cars, or, other vehicles) 2. Low -barrier and/or congregate sheiter 3. aorta- potties that are not foully tree ned and roofed 4. Service trailers, 5. Drop -in services 6. Pallet houses The Comimitte,e re,cognizes that exceptions may be made, particularlyi"n response to a community emergency (eI flood,fire, earthquake). 12 Pagel 2,50 of 321 2200 Ashland St. Sits Management Details regarding, policiels, rules, expeictations., and re'sponsibili beI reffe'rencedbefow are further discussed in "Other Considerations" on pjage 6. 0, A., The City of' Ashlandshall provide strong and continuous contract management for Ij program providers,, with approval of pirogram, and site, �managemient pollici, es bef'o re delivering services, Pol'ic'i�'e,s,,s,h�a�ll'i�ncliude,,s,tanda�rds for client services,security, exit B. All clients (residents and non-residents) shall be supported,with best practices in social services and coordination with other community resources to help them� achieve, self- s u ff i d e n cy. A c I 'ie nt� bi 11 ojf Hig hts s h a I I be, p rovi d ed to ea c �h c, li e n I 41 0 C. The City of' Ashlandshall establish an ongoing 2200,Ashland St., Adv,i , wry Coj�rnmi , itteewith i regresentatives from, thesurrounding arjea,, as, well as, people, with lived expen , ence of homelessness., The advisory commIttee shall beintegralin supporting strong munagem�enl of the, site., D. Expectations shall be laid outin seeking serm"ce providers who will,work,with the City and su rrolu ndi ng a rea to deliver highi-qua H4 services, a nd mitigatie, a ny eoncerins that a rise, 0, E. Except for the Severe'Weather/Sm,oke Shelter',Fany classes or servi�ces provided onsite shall be by appointmient or �,�o,,i,rje-,re,g'i,s,t�rat'ion�. Peopleserved at this location milust muke an a ppoi n1me,nt a n d a bide by clea My c�oj�m municated ru les. F., Clients must agree to a c�o,de ojf eonduct and sign a beIhaviojr eontract� that describes EMMA= G. Thissitefs, not suited to serve high -needs individuals (e.g., peoplein active addiction or III with severe, or pers I istent mental health disorders). The poplulation to be served by providers at this site shall be taking steps to,warjd,s,e�lf',-sufifi�c'ie�ncy and identified as such throlugh a provider evaluation.The evaluation,will help ensure appropriate matching of' H. Residential stays shall be for a duration sufficient for individuals, to prepareforself- s u ff i d e n It I ivi n gal I i ke ly ono I o n h a n 2 4 m�� o n It hs, 1. Residents shall be engage in activities to increase their ability to be self sufficient in BEEBE= 0 Page 251 of 321 2200 Ashiand St. is Just one City-own�ed property,,,wiffi a dedicated purpose to serve peopie experien�c , ing homielessness, The location of this property and existence of a major homieless services center within� one m"He of the site, were major factorsin shapiing these recom�mendations. Th�esite cannot meet ail nee,dsFor even the most criticai n�eeds of peopie experiencing I hom�elessness. Anything lotheslite should be well designed and co�rnplement other services,specif ical1y:11 16 A., SerVices, at 2200i Ashiand St. shali be coordi nated with other resources throughout the, 6 6 reg , ion to faciii'tate effective access to a network of h�omeiessserv` ices. B. The City of' Ash]andsh�ail use the, aork provided'h the August 2024 Homieless Services Assessment Report to implement other viable and promiisiing actlMs to help 0 resolve and/or reduce homielessness, witholut f urther concentrating horneless serviices, in soluth Ashland. I C. The City of' Ash]andsh�ail fili the staff positiion approved by Council to assist the City in 0, 0, advancing a Coordinated and weli-articuiated approach to homielessness services,, inciuding sup�-I#,,ortinq iml�'�*,Iementation of' the recomm�endation�s Within thIs documient. D. The City of' Ash]andsh�ail deve1op a coi�rnrniunicatiionz and e,nqaqe�rnent pilanfor use with key stakeh�oidersF inciuding those, in the surrounding area and �#I,otenliai clients to be 170 E. e,mentat'it�heCi�ty,Coun�c'il�h�al�lext�e�n�dorot��herw,6ise,re-jeh�a�r�t�e�rt��heAd�� 'i hoc Cornmlttee to assist with the deveioprn�ent of the foliowin�g: L A, Site Man Design thatincorporates elements of these recommendations1's checklist for, prograrn and site Imanagarnmilt policies (e.g., standards for, chent s ices, security, exit pianning, andstaff training)* ery 1 ciienl "bfli of rights," code of conduct, and behavior contract,; 4. A, set of site ruIes'5. The Iroie of anil ongo , inil g 2200 Ashland St. -Advisory Committee; 6. Components of a communications and engagemient pian for use with key stakeholdeline, including thoseinl thesurroundIII g area and potential ciients to be served on site - and '7. Interim, uses for, the site. A ttachment. 212100 Ashland SL site map and floor plan of exis ting building x Paigiel 252 of 321 Land:', 52,272 s,q. -ft. (1.,2,0 acres) 'N' Flu F'NI W, m YLWBWv CNIAM F,,WM Atr p U, I'M old� r . . . J vie ml,r,"r Ma�' "W MICIF qpl! wory'.L. ................. ........................................... . ..... .. ....................................................... I'm ul C9A WP. W"WR* me �Ilfflvmvm Plo�wjl QEEKL 14 Cm AE"A EM,0 51333 sq. ft. fintshed Interlar N Page 253 of 321 Revised 12/8/24 TO Ashland City Council FROM: 22,00 Ashland St. Master Plan Ad hoc Comnlittee DATE: Novae berl''.12', 2024 SUBJEC".7'. 2200 Ashland St. Mastel- Plan Recommendatiolis ", OV' Illt if ,"I ellf, R" �, 111,1,. I., City Council appointed the 2200 Ashland St. Master Plan. Ad hoc Conunittee to develop a Master Plan, which can serve as the basis for, costestiniates, and as a toot -to leverage new ftinding for renoval tons and. operations. The Conuiiittee! was comprised. of neighbors, people! who have livedexperienced with homelessness,advocates, and three noin-voitfii,g members of City Council.,. Jason Houk i'vieniber RachelJones i'vieniber Matthew McMillan Member Debbi'e Nel"S'eWander Member Avram Sacks i'vieniber Trina'Sanford i'vieniber Allison Wildman Member Tppya a Nqn:-yqgEg�n mber na DuQuemie, ,� City C01mcilor Non: -voting Member Bob Kaplan, City Comicilor Non7voting, Member e, I�'ti 1:1111'�gie� The Conuiiittee! s charge was to develop a rimster, plan. for -the use! of the 2200 Ashland St, property that I., L provides services -to people experiencing homelessness, 'S g I -ftirthers the conumin't " Yoals, re Using, .1 y garding homeless services and affordable ho 3., enhances therience! of -the surrounding area.. "' I e, " "' 1`11" e, 11`11" n ieV The Conuiiittee! began. its work in June 2024 and conclu,des with this, report presented f6r a City Council. Study Session oin November 18 and Council action on De,cember 3, 2024., Discovery Phase Recommendations Phase Idlenfify service needs. Develop and share draft i recommendations witlh the community; nelighborhoodl challenges, state expectations, and zoning and incorporate feedbaick and buildlln�g codes Submit recommendations t,o City Council 9 0 0 Options Phase Investligiate traidi'tional and. innovative solufluns, �Ih` I10 n t e` 2 (11 1�' ) A, s h prIIIIIIIL d" St kl`a, A el I Having a operty master plan. is the foundation foir Prioritizing site use! Detailed facility design, for which coist estimates can be deternuned, and Seeking ftinding for, site improvements and pro,gram operations,. All three steps above i(prioirit.iz"in,g,,des,i,gn.i.rig,,, and funding) will take time and thus, mean. a phased approach to, iniplenienting services. Pagel 2,54, of 321 Revised 12/8/24 Soe! coinponents of the! master plan will be inunnediate., For exaniple, the it will continue -to be used as a, Severe'Weather/Smoke Shelterand it will beavailable as a. coinin-unity space in case of einergencies. These pre-deternuned uses, are incorporated into the nia-ster, plan and supported within the current,City Budget. U i" I"' C f 1"he 220(11� ,XslIihnld Sit'. The 2200 Ashland St. Master Plan is only a. sm.all part of what is needed toladdress and prevent homelessness in Ashland anid the surrounding region. The need is niuch gi-eatei- than can be met on this proPel-ty. The services, described in the 2200 Ashland St. Master Planare intended to coinipl enient and not duplicate or, compete with olther servic�es, asea-ch plays a different rolle in a.dd.r,essilig,CO,1-111-11'LlnitY needs. ,g As individuals,,, fanliliesand intercoinsect ed sectors of the greater Ashland colnununity, we! re,coignize that -the condition weca-11 ""hoin.elessness"' has many challenges. It is through the! transparent examination of steps, - and mis,-s-te!ps - that -the 2,200 Ashland St. Master Plan Ad hoic Committee bieliev,es well-platuieldand well-in.anaged efforts can create positive oulcomes for everyone. IN The recominee dia-tions, from the! 22,00 Ashland St. Master Plan Ad ho,cComnlittele are! based on the commi-ttee"s understanding of the dire,etive! to pofce a. Master Plan that Serves, peopleexperiencing homelessness, beyond just a. severe weather shelter, Does, not foster negative iinpacts on -the surrounding area. Attached, please find -the Ad hoic Committee reconunendations for 22,00 Ashland St., Site, Use pgs.4)and Site Management (pg. 5) Has Othei- Clonsidei-atilons (,pg4 6"" IMIM Asdirected by Council, 22,00 Ashland St. s,hall be used to provide safe and secure shelter, from severe weather and snioke, with every reasonabile Ott elinpt made to provide adequate storage for, personal belongings. Persons shall ablide! bly City -approved nfles, and ble allowed to, access the! service without an appolintrilent. The! Severe Weather/Sn1oke! Shelter will be prioritized for facility improvements to el.n.ninatebarriers to providin,g this, essential. service. B. InAo loill., Day SierN,�7]1.ciesby ol i.n.-nnie.n.1, .P J 11 Except for the Severe'Weather/Slin.oke Shelterany servicprovided on site shall be! by appolintrilent or pre- registration. The following indolordaytime , by-appolintinent services are appropriate to lie provided at this property: 1. Offices, foir social service providers,to rneet with clients Laundry 3. Showers 4. Day storage! 'The! property is appropriate to, help meet the need fig Transit. onal. Housing, including Bridge Housing, as defineld below, Transitional Housing provides, up -to 24, moinths of training, counseling, and support for, c�lie!nts,to then I., inove into a subisidizeld housing program with ongoing ca-se managenient oir housin,g without subsidy. Bridge Housing provides short term housing foir individuals who can be self-sufficient (e.9,, they have 2 Pagel 255 of 321 Re'vised 12/8/24 a housing voucher or, areenrolled in a. subsidized housing program) bulare seeking a,, rental unit. 'The following facilities are! appropriate f6rTransitional./Bridge Housing at the! site:, 1 4 Boarding Roorns in the! existing building. 24 Tiny Home Village, where individuals, orcouples can reside in self-contained tiny homes, comple-te! with bathrooms and kitchens. 34 M1 ulli-floor Efficiency Apartnients,, also, f6r individuals orcouples, but rnakin for niore efficient use of 9 the space., appropriatie training and nieetin,gs, related 'to housing and hoineliess services. NI H u site allow fbr a limited number of office spaces for adininistrative'use! by organizationsaddressing , housing and honieless services,. i'i,,atice .F Matillit" e_..C. property be fenced and well-nia-intaro ed. 'The! detailed Facility Plan should include placement of additional trees,' as well as upgraded fire -safe landscaping., Continuous we!ed abatement and regular maintenance is necessary to -ensure that the property is visually appealing, in keeping with the standards of other City buildings and properties and the goal of ensuring this property meets the! goal. of enhancing the experience of the surrounding area.. property include a niultipurpose! space thatcan be used forclasses and meetings, as,, well as, activi-ties in response to a. comni-Linity eniergency (e.g., flood, fire,, earthquake). I., the site include an adeqttate number rrtrDoes to, meef the! needs, for, use,, including the needs of participants at the Severe Weather/Smoke Shelter,., Other amenities, be offered, including bicycle racks, visually appealing screening of any outdoor recycling or, garbage bins ('enclosed and locked"),1 informational signage, and low-inipact niglit ligb. tin,g to be! continuously illuminated. In addition,'the City of Ashland should improve or replace the! dilapidated shed attached to, -the we!s,t side! of -the building. Proh.11),ited I Jses, Excep-t for the Severe 'We.ther/Sin.oke Shelter,'the 2,200 Ashland St. property s,hall not include:, 1. Car nping (including tents,' car's or other vehicles) 24 Low -barrier and/orcongrega-te! shelter 34 Poil a-potties,that are not ffilly screened and roofed 44 Service trailers, 54 Drop -in services, 64 Pallet houses, Excep-tions may be inade!, particularly in response to a. cornin-unity eniergency e.g, flood ire! earthquake!). 11 f I 220O.Ashlan.d'St. Site..Ndana K, Pagel 256 of 321 Re'vised 12/8/24 ,c,i,,e,s,, "" 4"Other Considerations " oirt page., 61.11 A., The "it of Ashland all provide strongand continuous, contract inanagenient for prograin providers, with approval of program and sitemanagenient policies, before delivering services. Policies should include standards for client servic�es, securityexit planning, and staff training. B. All clients ('residents, and non-residents) shall be! provided a. client bill of rightsand. supported with best practices in social ser,vice!s, andcoordination withother conmiunity resources, to he!lp -them achieve! self- sufficiency. I., C. TheCity of Ashland all establish an ongoing 22,00 Ashland St. advisory coim.nittee. D., Expectations shall be! laid out in seeking service! providers who will work with theCity and surrounding area,, to deliver high -quality servic�es and mitigateany concerns thatarise. E Clients servedat this, lo,cation shall abide by clearly conuimnicalled rules., F Clients shall agree to a. code! ofcondUct and sign a behavior contract that describes expectations and proto,cols for coinpleting, or telminating services. G. 'This, site is not suited to host or serve individuals, who are! unable -to abide by the! code! of conduct and behavior contract. Services at this siteappropriot ely fo,cus on servin,g those! who are! taking steps toward self-sufficiency and are identified as such through a siniple! provider, ref�rra.l. This process will help ensure appropriate inatching of needs and services. H., Residential s,tays, shall be for duration sufficient f6r individuals, to prepare! f6r self-sufficient living-, I kely no longer -than 24 inonths,. L Residents shall be supported through services offered at this it in activities, to increase their, ability to be self- sufficient in stable housin,g. Consiideratijons, 22,00 Ashland St. is just one City -owned property, with a dedica ted purpose to serve people experiencing homelessness. The location of this property and existence ofa major homeless, services center, that is equipped to handlecrisis, situations within one inile of the site were major factors in shaping these recoinniendations. The site! cannot meet all needs tt .1 9 ,I or, even he! moscritical needs of people expertencing homelessness. Anyth'n lo,cate d at the! site should be welldesigned andcoinplenient other services offered byconinninity partners. To that end 4 u the following recoininendationsare offered. A., Servicesat 22,00 Ashland St. becoordinated with other resources througbout the region tilitate! effective accessto a network- of homeless, services. B. The City of Ashland use the! action franiework- provided in 'the August 2,024 Homeless Services Assessment Report to implernent other viable and pronusing actions to help resolve and/or reduce honielessnessl without further concentrating homeless services in scuth Ashland. I! Pagel 2,57of 321 Re'vised 12/8/24 C. TheCity of Ashland fill the staff position approved Council toassist theCity in advancing a coordinated I., and w,ell-ar,t�icula.ted,approa-c�h to homelessness services, including supporting, iniplementation of the! reconmendations within this document. D., The City of Ashland deve!lop a coliummica-tions and engagement plan for use with key stakeholders, including those in the! surrounding area,, and potential chents to be served on the site!. E. Toexpedi-te implernentation,, the City Council extend or, o-therwise re -charter the Ad hoc Conuiii-ttee with representatives from the surrounding area-las well as people with lived experience of home lessnessto assist the City with the! development of -the following:, 14 AS Plan Design that incorporateselements of these reconmendations" 2 eg., standards forclient services, se,curity, 4 A checklist for program and site management requirernents, exit planningand staff training"-, 34 A t "'bill of rights,"' code! ofconduct,and behavior contract* 44 A set of site! rules; 54 The role of an ongoing 22,00 Ashland St., Advisory Coy.. ittee; 6. Components of a conummications and engagement plan for use, with key stakeholders, including those in the surroundiii area and, potential c�lients, to be! served on site; a id 9 74 Interim uses for -the site. ...Attawhnient.- 2200...Ashland St. site nia, btu"Iding, p and, aorplan qf e.-Osting. Land: 52,1,1272 sq. ft., (1.20 acres) Pagel 258 of 321 Page 259 of 321 C ncil s ne eet.'M o u Bu *1 s,s,M ing M ,SUMMARY The Mayor is proposing an additional Ad Hoc Committee toass,ist in the dplan,, ciornmuncations and engiagement, structureigiu�i��di�ng,doilu��c�m�ei�n��ts,a�n��,d,t�hiie str'lucturel ofa, long-term advisory ciornmitiele for the building and surroundingi property'at 2200 Ashland Street''. POLICIM-PLANS & GOAD ,SUPPORTED Uis,s�ion Assist the C11y C,ounci] and city staff in developi"nga facility, sitel plana, communications and engagement structure, guiding d��ocu�m�,e�n��ts,,,a�n��d,t�hieI structure of a, longi-term advisory ciornmifte,e for the building and surrounding property, at 2,1200 Ashland Street. Thelselefforts will build on the Master Plan� Recommendations for the site, align with contractu,61 obligiations,,, furtheir, the ciornmunity"s goals regarding hiomeles,s services and affordabile hious,ing, and enhance the experience of the surrounding nelighborhiocid., Gloa!s, 1. Delvellop siting and phasing plans forthel optirnal combination of appropriate services at this, City -owned property'as identified by the 2200 Ashland Stre,et Master Plan Ad Hoc Cornmitte,e. 2. Ensure that rules,,, management, prolaesses,Ta stated commitment to thel dignity, of those served by, the fadilit 1.11 and engagement processes create a wos,itivel culture for the site and that, interim uses are apvropriate. LOMM F.,L I q 11 r. T I TIJ P w. n ELIE "Dis =@* I s3W 11MMIR I Mi � • Regional� cioop,eration,, inclu,iiing in support, for public sa,fbity and homelessness • Co�m�muniity,,afforda,bi�i��li�tincluding inavailablel hious,ingand childcare • Bellonging through, mutual respect and openness, inclusion andequity • Quality oflifbi that, underpins the City s economic vibrancy • Envirionmelntal� relsilielnce,, including address,ing climate chiangeland ecosystem cjonservation� Committee Ch�arge Toexpedite implerneintation of the 2200 Ashland Street Master Plan� Recommendations,, the City Counc[l creates the 2200 Ashland Stre,et Facility Plan Ad hoc Committe,etio assist, withtheldelvellopment ofthel followi"ng: • a Site Plan Djes,ign that, �i��nciorp,,ora,tes,e�l��emenits, ofthel reciornmendations developed �by thel 2,200 Ashland Stre,et Master Plan AdCommittee; • a checklist for program and sftel managelment, piolicies (el.g.,, standards, for client services, security,, exit planning,, and staff training); • a client"U[I of rig hits,""' code ofconductTand behavior contract; • a set of si,itel rules,; • the �rolel of an ongoing 2200 Ashland St. Advisory Committee; • ciornpon,ents, of a, communicationsand engagement plan for use with, key I1 11 1 1 1 A I A 11 11 1 1111 1 1 111 �i 1 1111 ; I ilri n1l; I Ill t Illi I 111111111111 11111 1 1 1 IP I ! llllplllillli�� 1 1111111 1� I I I 1� Pure 1 of 3 A Page, 260 of 321 C ncil s ne ecti'm o u Bu *1 s,s,M ing ,Sco Pe of' A uthi o ri ty The 22,00 Ashland Stireelit Facility Flbn� Ad Hoc Committee will proplose management processels and docuiments to the City regarding this sitei cons,iderand provide recommendations to, Couincil regarding interim uses, at -the site, assist city, staffand coluncH with puibiic engagement reg,xding site p1anningprovide afinal reco,mmendation� to CouincH regarding site planning, and recommend the struictuire and focus of an ongoing advisory committee. This committee wJ11 foliow al! standa,rd puibiic meeting and ethics reguiations. Membershipi This ad hioc committee will be comprised of representatives frolmthiel foilowing: Suirriounding Neighborhood 1. Representatives from thie surrounding neighborhood will bring the perspective oif the, site's neighbors related to boith residential and commiercialinterests. Neighborhood representatives have voiting privileges. Unhouised Community 1. Representatives w, ho have, experienced homelessness w, ill provide, first-hand knowledge oif the, lived experience, oif Ashland'sunhoused residents and thie effectiveness of'a variety of possible options for the sitei. Unhoused commiuni'ty representatives wX have voiting privileges. Service Providers 1. Representatives oif localsojcialservicie� provider organizations will bring, programmatic, expertise to the planning process as wellas a clear, understanding, of regionalinitiatives and w this property mighiti address specific needs. Service provider, representatives wNhave voting privileges. City ot'Ashian;i 1. The City, oif Ashland will suppoirt, the, w, oirk of'the Ad hoc, Committee with aStaff'Liaison as weill as subject matter, experts on homeless services, affordable housingT and building and fire cod,6 regulations, as, appropriate. Up toi two ISM Liaisons w, ill be, assigned to the, Ad hioc Committee. City miembers will be, non-,voiting. The Committee will se1ect co-chairs, who wi[i tacatei the P-4 Moc Committee process, withass,istance from the Staff'Liiaison. Timielline Members, wi[i be named tiothis Ad hoc Committeeat the mid -December, councii]� blusiinelss meeltingfoliowing an open ca[i fdr,applicants. Thiel Committe,e will suinsiet, when the deliverabiIes Iisted under Committee Charge above have be,en completed. FISCAL IMPACTS Estimated $26,0000 plluzdepending ontime1ineland staffing requirelments (biased ion cost of�prior 2,1200 AsiNand Street ad hoc process). SUGGESTED ACTIONS% MOTIONSI ANWOR OPTIONS I movel the creation� a�l��,a,d�� hoc fo�r, 22,00 Ashland Stireet. Staffmcommendation: IfcoluncH feels f6edback and olutside expertisel is necessa�ryfor next stepsi staffwouid proposea MACtio cut down on exp,ensels and stasiff timeand plotentiaily, better fit the need. REFERENCES & ATTACHMENTS, 1. Facili Plan Ad hoc Pure 2 of 3 lllllll�u Page, 261 of 321 C ncil o u Bu *1 s,s,M ing s ne ect.'m ]gage of 3 ���lllllllll�u�� 11 Page, 2 of 321 zzuu Ashland Street Facoll"Ity Plan Ad Hoc Committee Goals, 1., �Deve I o p s it'i �n g a, �n d �p h a, s i ng P I a n s fo �r t h e o ptli ma I co �m b'I �n at i o n of a �p p ro �p �r ia tle s el, ry i ces 4 at this City- owneld propeirty as identifiely the 22,00 Ashland Street Master Plan Ad Hoc Co, m ittlee. 2.Ensurel, that, rules, management processes, a stated commitmeint, tlo, the dignity of 4 those seirveld �by the facility, andngampro eigeent ceisposit ses create a, Ise v,e culturel, for thel, site and that, Interim uses are appropriate. [F MILMI-� 1PI w 01 0 0 Ar 01 Page 2,63 of 321 • a cl�ient ""bill of rights," clode, of conduct, and blehavior contractm, • a sit of site rullesm, • thie �role of an ongoiling 2,200 Ashland St. Advisory Committelem I • componients of a communiciations, and engiagemei ian for use with key stakeholders, inclulding those in the surrounding areia and plotiential clients to be served on, sitli and I it MiembiersKlp is c committee will be comprisgrepresentativels from the following: D Representatives from, the surrounding neighborhood will bring, the perspective ofthe sfte'snel"ghbors related to both resldentlal and commercial interests. Neighborhood representatives will have voting Unhoused� Community Representatives who, h,o,ve,,experi'leinc,eld'h,o,,mele,ssniess will providelfirst- hand kniowle1djeof !the li've,,d'experi'e,,nce,,of,A,shlanid"s u,,nho,use,,d',res,l"d'e,,nts and the e f fectivenjess o var ja iety o po ssiblel options for the site., Unhoused cII mmunity represenitatives wilthave, voting privileg'es. D Representatives oflocal soiclalservice provider organizar,ions wil ring, programmatic expertise to the planning pirocess aswell as a, clear, understanding of regional'i'nl"''ria'r''l've,s and how this property might address Page 2,64, of 321 liplill 1 M- p111111 iq� ill II I 11-WPWATM 11014 C i ty o f As The City of'As,h,I'an,d''wil',I's,uppor"t, the workof thel A,dhoc Committee with a ,St,qff Liaisona's well'as subject matter experts on hometess servitels, qf 11 tom, as a pro, riate. fordablel hov'sing and bu'ldinga,ndfire code reguIat" p p Up, to, two Co,,b,,e1 assignedito theAdhor Committee. City, Thei Committee will select co-&halrs who will fa�cllitae thei Ad Hoc CoMmittee process with assistance from the Staff Liaison. bu�siness meeting folljowing,an op�enappl'lc,antls. The COMMIttee will su�nset w�hen the deliverables, lisited under Commi'lttee Chairge,above have been com�pjletled. Page 2,65 of 321 C ncil s ne eet.'m o u Bu *1 s,s,M ing ,SUMMARY City Council is required toappointa coluncilmember as, Chiair of the Co,lunci I each Januiary. The Ghairs role is 'tio serve as thel Mayor if they arelabsent ior uinablel to, attend to, their duties, either pre-schieduled ior in an emergency capacity'. POLICIES, -PLANS & GOALS SUPPORTED C'harter requirement. Each year,, the City Council� selects a ciouncilmembeir to, serve as,the Chair of the Council. The Ashland City Cbartelr outlines t1he sellection procedurelandthie respo,�n��s,�i��bi�ii,ti,es,for the Cbair: Charter, Section 8., Chai�r of th�e Council - At -the first, reguilar, meeting ofthel Council in January ofeach yelar, the C,ouncil� shiall �by ballotelect a Chair of the Counciffrom its membership to selwel for, one (1) year., He/she shia�l��l,,'dui�ri��ng,a�l��l't�i��mes, whein the Mayor, isabsent ior unable to, attend to, histher''duties oract, iib any, matter, �ha,ve and exercise the ploweirs and perf'ormthieduties of the Mayor,,, 'except that he/shel sball reltain �his/her Council members' righttio vote,. If, at any meeting of the Couincil,, both Mayorand Cbair, arelabiselnt,, the Council members present sball ellect onel of their numbeirs as, Chlair Pro Telm,, whio, sha[l pres,ideat that, meeting., lkip ull MI&L- [4:11 ILCM� I -A I Iffmi I W 9 ��M 6 [a IM � 91 m". 9 1 ff je &N A I W ilL REFERENCES & ATTACHMENTS Pure 1 of I ��� imms Page, 266 of 321 A rt. A I I Co u in c i 1 h la n d Ch a ir-te it - Page 1 of 1 Section 8. Chairof the CouncilL, At the h re f irst I suIr meeting of thehCOLIncIII in January of each year, the'COLIncid shaill by, ballot elect a Chair of thii e COLill ncil from its membership to, serve foroneh (1) ehar. He/sheh shaill, JdLlring all times when theh Mayor is absent or . y unable to attencil to his/her cilutiesor act'in any matter, havehandexercise the powers and perform theh duties of the Mayor, except that he/she shall retain his/her'COLIncil memberPs, right to, vote. If, at any meeting of the COLIncil, bothIII ayorand Chair areabsent, the Council members prehsent shall ehlehct one of their Inii lmbehr as Chair Pro Tem, who shall prehsicile at that meeting. TtanI d CSrirtr'is currem through November, 5,, 2024. Disclaimer: The City Recorder's office has the official vehrsi,on of the Ashland Charter. Users shouldcuntact theh City, Recorder's office for amencal ments passed subseC11Lill eInn to theamendment citecil above. "ICI.ilt,y Webs,ite: www'.,aisfilandor]�z ,n v ,C j..1y1ekp.b.Q n 4. 8 The Ashland Charter is current through November 5, 20,24. Pagel 2,67of 321 C ncil s ne ect.'m o u Bu *1 s,s,M ing ,SUMMARY Thisagenda item is, to appoint, City Council liaislons to City Commissions,, Standing Advisiory Committe,es, and Regionall3joards. The attached copyof AMC 2,.0,4,.l�OO,d,e�l��inie,a,tes,t'he currentrole of Council liaisons. POLICIES., PLANS & GOALSSUPPORTED AW 2.04.100 ory Boards, and Commissions Role of Council Liaison The primary role ofthel a, Council� L,iaison istilofacilitate communication betwe,en the City advisory body'and thie Council. TIhe liaislon attends all regular meetings of theadvisory bodyservingasa nonvo w a approved �by the Mayor and City, Council. Moredetails, about the role of'Council� L,iaisons can be found Appointme,nt Process Each year Council liaisons to, the City's boards, commissions, and committees are selected by the rnayor, and approved �by the Council per, AIVIC, 2.04. 100, Section G., The appointments will be effective immediately., Proposed Co,unci`l LiaisonAppointmen1s, The Mayor wi[l present their �,,rq�,Osed awpointmentsat the City Council� meeting. Akip U11 N&L- U16 Em". M116 "0*1 to.&� p all 'Wom. 10 RIEFERENCES & ATTACHMENTS, 1., City Council Liaision Appointments, 2021-1 100 Pure 1 of I Page, 268 of 321 ............ 4-1 4-t FEW -1p 14- Ch. 2.04 Ruiles of City Council I Ashland Municipal Code Page 1 of 2 2.04.100 Counci I I L i I a i I sons to Colty Advisory Boards and Commissions A. Role and Respo•nsibifities of Cotincil Lidisonis. 1. The primary rolehof a Council Liaisonfaicilitate communication between the City acilvisory body and thehCOLIncil. A Council Liaision sfiall bean ehx officio nonvoting member of theadvisory body, Int a regular voting, Im rnber, and sball not serve ais,, Chair, unless the Mayor specifically proposes.and'COLIncil approves, the appointment of theColuncil Liaison toact in a, votingca�pacityandlor as the Chair to City advisory boards and/or ad hoc committees, or unless, the Ashland Munit(pal Code specifically requires,, the Liaison to serveh as Chair or iin a voting caacity. Notwithstanding thehabove, the Council Liaison to the Planning Commission shall beh,considered a nonmember Liaiisonand notanex offi ii Imember as reglaircils, quasi-judicial tinatters. 2. City Councilors serveas liaisons, to, the Cit)(s regular and aic�il hocad'Visory �I)o,d�i,es,,,a�nd,areh,ex�pectehd to, represent the fu]] City,CoLlncil objectively and accurately in interaic-ting, with SLIchentities., I City Councilors may, att: In Imehetings of t h h , it�. ( IregUIar aincil acil hoc advisiory boctiesas citizens of Ashland. When attendill Ins glas a citizen, Council members elf LIS"t identity their comments ais,, persona] views, or opinions aincil not ais,a representation of City Council policy. B. Attendance. Liaisons shoLllcil att In Ireglular meetings of the regular and ad hoc advisory bodies towhich they haveh been aissignehd as timeh permits and sholuld Imake specia] efforts to attend Imeeting's, in Iresponse tific reqLlests to partit(paite in disclussions, on topics the'COLIncil may neecil to beawarehof or provide input on. In the ,event aColuncil Liaison has ctifficulty attending, the Liaison should find ain ailternalte to aitteIli cil or Ireview the video o r ot he r r e c Ird of t h Iro cehehd i n g. I n t he eve n t of a c o n tii n LJ i"I ng Sc h e C�il LJ I Ing, co, �n fl �i Ctr th e L i a i s o n s h o, u I d a s �k t h eh Mayor tbe rehassIII gIli ed. Liaisons, shall In attend quaSi-jLICticial proceeding's,wheIli the fina] aal orfina] cilecision is to or could come before the City'COLIncil. C. Defibemn"ons. Theh,City, Coluncilvalues diversity,of qpiniom A significant rolehofanadvisiory body is t Irepresent mainy points, of view in the community and to provicile the Council with advice based on a, fupectrum of,concerns and perspectives., Accordingly, Council Liaisons to City advisory bodies should not aittemt to direct debaite, lobby, orotherwiseh infIluence tag �i�Ire cti,on,or,d,e,cIII siIo,ns of any advisory bocties, toWhich they haveh behen assigned. Council Liaisons areencoluIraglecil to field and answer questions asappropriateh foranex officio member oftheh advisiory body., Undue infiluence over the decisions, of any City advisory body shall beh grounds for Iremovail of a Liaison assignment as set forth in Subsection of this section. D., Respect for Presidi`ng OPcet,'. it CouInciii lIrsattehn,dingai,dv,isory,I)ocmee ily,Itiii In,gsasLii,aiisionsshallcoIrdtlheh y sameh rehpect toward the Chair andot her Imembers as theydo towaircils the Mayor, the presicting officer or eath ,other., E Cotind"I Inform,ation. City, Coluncil,ors will inform the advisory bocties, to Which they haveh been a�p�pointecil Liaison ab,out,C'OL,il Iniil,a,geIan d,a itemsand'COLIncil decisions that may f iinterest to, the advisory, bocily. Liaisons shaill also encoluragle aicilvisory boarcil members to attend'COLIncil meeting's, to, keep abreast of Council action, policy maitters, and the activities, of the City'. The Ashland MuniciplaillCo,de is" current throughOrdinance 3,243, passed September 17, 20,24. Pagel 270 of 321 Ch. 2.04 Ruiles of City Council I AslhlandMunicipal Code Page,2 of 2 F. Advi"ce on Fitting Vacancies. The Council Liaison for ehach acivisoIrk' bocily', together with theh advisory body chair and assigned staff Liaison, Will make recommenciations, to, theh Mayor for appointmentof citizens to fill vacaincies on their respehaive advisory, bocilies. G. bb'ison'Appointrnent Process and Terin. Thie Ma wiII appoint Councilors at as Council Liaisons to each and ,every regular advisiory commissionor board., Councilors interested in a particular sill bject area sholuinfurm the Mayor of their interestland the Mayor shOL]Id� takeh the expressibn of interestandlor a, Coluncilor"s, prehferehnce into accolunt,when makingappointment decisions, Liaison appointmehnts shall be fora term of one(l) y'eair Llnless otherwiseh expressly stat: ecil. Appointments are generailly, made onan anmla] basis in January, anheh Mayor shall maire an eff'ort to rotat� Liia,iis,,oIan ,ass,,IiIg,Inli Imehnts if t h � r� iis more :Ali ain one (1) Councilor expressing. a prehfeIre nce for a specific appointmentS K Remova1frot77 o, Libi"son, Ass' or any reason froma specific kninent. Theh Mayor or a Councilor may be removecil f Liaison assignment upon a two-thirdsvoteh of the ehntir,e,C'OL,iIllnciil�.,(,Ord. 3224, replacecil, 0,7/18/2023) Tllanod Munki1p4i Co,& is, curreM th�rough Ordiibanz,e 3,2431 passed Septembehr, 17,, 2,024. Disclaimer: The City Recorder's office has the official version of the Ashland Municipal Code., Users, should contact the City Rehcorder"'soffice for ordinances passecil subsequent to theordinance citeh,d aboveh. C i t-Y Te I e pi h, o n, e: 5,41.48 8.530 7 The Ashland MuniciplaillCo,de is" current throughOrdinance 3,243, passedl September 17, 20,24. Pagel 271 of 321 C ncil s ne ect-I'm o u Bu *1 s,s,M ing ,SUMMARY Thisagenda itern is, to appoint, electors, tothel Citizens, Budget Committe,e. POLICIES,"PLANS & GOALSSUPPORTED ORS 294.414 - Clounty and Muni"ci"pal Finance Administratior BudgeIt Committee, Rjole& Struuctuure The Gitizens JBudget Committe,e acts as afiscal advisory grouptio the Gity Council wNle the budget is being developed. Its three prim,ary''fuinctio,ns,a�re: 1. Receive the proposed budget and budget message Hold one or more public; hearJngs follow,ing thel presentation of the proposed budget'prov'ide community, membersthel opplortunity, to, comment, on the budget 311., Recommend the budget fbrapproval� The Budget Committee consists of the Mayor,, the city, councilors,, and seven applointed members., The appointed members rnust live in Ashland Icity limits and are typicallyappointed for a f6ur-year teirm., When a biludget rnember steps dow, in frolmthel committee before their term is a, new, elector is appointed to the vacancy for thel remainder ofthieterm. Theire are currently five vacandies on� the Citizens Budget C,ommittee. • -!Tfacancy #1 for a term ending �lune 30, 2#24 • Vacancy #2' for a term ending June 30, 2028 • Vacancy #31, for a term ending June 30, 2026 • Vacancy #4 for a term ending June 30, 2026 • Vacancy #5 for a term ending June 30, 2025 Notice of''Vacamies Notice was rnad[etiothie public of these vacancies through the City newsletter,, website, social media and sta olutreachi. Ten applications were remived. I Selection Process Voting priocess: Ballots will be provid[ed by the Gity Recorder.The Mayor and Councilors will indicate on� the ballot their, top seven votThe tiop five vote earners wJ11 �be appointed to, the committe,e., Per Public; Meetings Law "If written ballots are used,, the written� ballot shall identify, the individual governJng body member by name and each govierning �body rnember's vote shiall be announceddurJng the meeting at whidh the viote occurred."ll" FISCAL IMPACTS Page 1 of 2 Page, 272 of 321 C ncil s ne ect.'M o u Bu *1 s,s,M ing I movel to applointtiothe Citizen's Budget Committee: ectio r 1 ] a n d [n a m e of ��E I ecto r 2] with te rm e n d i ng J u n e 30, 20 28; [name of Electior 3] and [name of Elector 4] with a tjerm� ending June 3110, 2026; and [name ofElector, 5] with a 'term end ing Junel REFERENCES &, ATTACHMENTS 1., Application for, Budigelt Dahle — Redacted 2., Application for Budigelt Fredericks —Redacted I Application for, lipelt -Giobelman — Redacted 4., Application for, Budigelt Mbrri�son—Redacted 5,., Application for, Budigelt Murray_Redacted 6., Application for, Budigelt Navickas—Re,dacte,d T Application for, Budigelt Roy_Redacted 8., Application for, Budigelt Spie,gler — Re,dacted 9., Application for, Budigelt Sturm —Redacted 10. Application for, Budigelt Wade—Redacte,d Pure 2 of 2 Page, 273 of 321 From: n gr�el �lcjV�ic[us�.com� To: Ashland City Recorder. Ashland City Recorder. Dorindia Cattle. Dorinda Cottle City Cw�iTilttee or Commission Subject Online ForiTu'Siubmiittailk: Appoinitiment Application for Date: Thursday, IDecember 12, 2024 7:53:27 ISM [EXTERNAL SENDER] am I Niame D y I a n Da h I e Citizens' Budget Colmmittez' CoMmittele or, Col MISSion'You Wish 'M to e 01 Ema[! Occuplation Realtor c Ea,r Wooster High S, 1hooll IB Diploma Educational Chap, �al Unive m n rsity BacKground da Renio University of'Neva,ida,, Real estate liceinsle -C i ii g Strategy Aildvisioir clerfificati'lonis, Ea,rthi Adva,inta,ge anid PrI I n Related perice enI am xc ei Exted toapply fora plosifilloni oni the Citizens Budiget Committee iiin Ashilaind because of my ideep-roolted col ninection to this, community and my professioins al blackgrOUnd thiat uniquely positions, me to contriblute meainingfully to the city"s, finia,ncia] plainniiinganid �ciiisiiloini-ikiiinigu plit ocessesi. Paigiel 274, of 321 C UndqUile plers, le,ctlive ol the financlial i im p [i ations, of t e clity's, in p bUidget choicefs, �pal ic'ular�y ��in terms of infras,tiru ctu ire, housing, anild colim, 11i 'M inity, developmenit., I oil I a, � ap, ilyingi fora plosifiloin oni t e Gitizenis Budgiet Go' mittee 'M 'M nteirests, p beca,u�se I wa,int to beactiviely �il v6��vehd lin pidil g As�hla,ind['s in in fiinia,ncia] decisions, wid einSUirinigi the city"s future prospierity. Having s,tironig faimily ties to the community, I have pemona] stake �in As,Nb,nidsi coinfinUiehid s,uccless. This, role wouldallow, me I to cointribUite to tI city , I camabout by helpling to baIice fiscal respoinsibliliiith1 the needs, and pirioirities, ofwresidents. Ave oin bluidgetary s, a Realtor,, I have a uiniiqu�e perspec fihow deciisioins affect I lopment, hOUS,iing, and bUiSiines,s, growt,h. I ireglliliiintera,ict wiit,h a, wide ranige of comm niity members in Uins deirsita,nid thie cIeingesi hey face, plairk cu�lairly iinl teirms, ofaff'Gridablility, iinfrastiructuire , anild city services. This, gives �me iinisighit iinitio hhlaindl`s bUidget ca,n s,upport s,usitaiinablle growt,h While fires ervinigi thi ity oflife that makes, oluir city so speciial Avia i I dill dill ty I aml I plirefer eveningsi., Addl.dill on4l Infdr,mation I have liveld iini As,Nb,nd for the last fbUryears,, withi famii time, tio the commuinity dating black halfa ceinWiry'., Thiiis bing-sita,nidinigi cctihim, I y onneon given Ui mea deep� ndemtanidini t�hc igof e it .si Milture, values,, wid the cIenigesi we face as a, colimmunity., Pagel 275 of 321 Field not completed. U ploiad'Youl, Fli �e ,r I Page 276 of 321 From: In gr�elll �lcjV�Wllus�.com� To: Ashland City Recorder. Ashland City Recorder. Dorindia Cattle. Dorinda Cottle City CwIiTilttee or Commission Subject Online FonTI'Slubmiittailk: Appoinitiment Application for Date: Monday, Janua ry 06, 202 5 1 : 18:34 ISM [EXTERNAL SENDER] am I Niame James, R Fredericks, Committee or, Budiget Commission'You Wish toServe On �p 1-1 ------------ Ema[l Occupatiol Busiiii es,is ow"neir conisulta,int ,n Educational BA, IMBA, M F A (Wake Fies IUnivers,ity, Bositon University, �B a c kg ro, u n d Faiir�llgfii Dickensiloni UJniversity) Related Experience C h ii H u m a, n Re s o u rce s a, n id A d m i n ii s� ra t i o n Offi ce it fo ir N iii ke Coom, RaldioSha,ck, ilb. Nonprofit arts leadeirsihip wit�h the Van C]Jburin Foundation, Britt Fesfiva,ls,, Camelot The,atre (board of dimctioirs), A I F F I ntIre sts, H6�pinig AsiNbtimloviinto t�he fUtUre. Grow' ouir tlOUrist bas,e, keep ouir businiesisies open and vibmnt., A,via it I dill I dill ty Days aire better, cca,siiiinighlsii ok as, w6H Addltion4l Information Going on 15 yeam Starting a in"inonprofit, phi e Asii�Nb,nld Cultu14�� II U p I aa d 'Yo, u r, Fi I e Field niot completied. Signatuire Pagel 277o,f 321 From: In gr�elll �lcjV�Wllus�.com� To: Ashland City Recorder. Ashland City Recorder. Dorindia Cattle. Dorinda Cottle City CwIiTilftee or Commission Subject Online FonTI'slubmiittaill: Appoinitiment Application for Date: Wednesday, Novo mbler,06, 2,024 100.56 ISM [EXTERNAL SENDER] am I Niame I a rry ig o be ��� �m a n Committee or, Budiget Commission'You Wish toServe On ------------ Ema[l Occupation Rey it Educational JD -MBA kg ro, u n d Mem be r ifor'n illy State Ba r # 1781094 MBA —Western Colorado University Related Experience Court AdminJisitratior it in Utahi aId California, 1994-2013 Dainville Corp,, Private Industiry Clounicill State of Utah— .11 i1 son Budging et, SUpeirvisloin,, Haill I nterests, I have a backgmUnd ill in bUdgefinig Ili n thie private and public sectior, briefly worked Ili n GitY government, in wishl to contribute to the City of Ashland as, a, volunteer. A,v ia II I a b i Idilly y I am available. Occasiona,lly tiravel bUt available reimotely Yes, aI Addltion4l Information Resideint of Ashl,anid sJinc e 2010 Frequenite,d Ashland sinice 2003 Upload Your, File Field nit completed. Signature ............... MM� I Ml I I I III . : 1111111 V I Pagel 278 of 321 From: n gr�elll �lcjV�Wllus�.com� To: Ashland City Recorder. Ashland City Recorder. Dorindia Cattle. Dorinda Cottle City Cw�iTilftee or Commission Subject Online FonTu'Slubmiittaill: Appoinitiment Application for Date: Wednesday, O,ctobler 23, 2,024 11-15:20 AM [EXTERNAL SENDER] am I Niame MMorIli s,oin Committee or, Citizens, Buidget Committee Commission'You Wish toServe On Ema[l Wel site Administrator Ashla,in5d Scl ool Distirict Occupatiol ,n E. d u ca t li o n aL My experience with fis,�ersilght a,nid bug imaniageirnenit �B a c kg ro, u no d iii s:: I., Gimen Fund Chair at ASSOU: - Manalged and a,llocateld studenit fee budget for siEst ainability projects, - limplementeld new checks in balanices, tio prevent �m �i sa, p �p �rio �p ri at i lo in - Develloped project tirackiing systems for funde,d initiatives - Reformed the grantqpprova� process, to einsUre fi�scal s p n si ii b i I iity 2. CEPAC Vice Chair (Cuirrent): - Work with Gity Couincil/staffoin policy irecomirneindatioins that have buidgetary impa,cts - Uinderstanid of muinicipa] budget cis, tiraints, and priloiritizatioin - Experience with Gregon Public Meeting Law amid goveirnirneintal procesisies I Ashlaind Schlool District Website Adirninlistrator: - Regulr initcfion with ldisiitiricmhip iincludinig Operations Dimctoir a,nd SUperiinteindent - Exposure tio public iinsifitutiloni bUdgefinig procesisies - Experience communicatinig complex iiinformation to diveirsie stakeholders, Page 279 of 321 c I Pirofi Jent ��in data, anal�ysiiisanid Excel Expel "ience with u �b I i�i c se cto ir o pe rat i�io n s, a d co in s t ra, i�i n t s �c Strong analyti al and mblbm-so,vJmg capab'11[ifies p Related Experience My experience with fis,loversilghit anid bug imaniageimult is:: I., Gimen Funid Chair at ASSOU (2016-2017): - lgued a $1.2 imillioin giraint pofor SUStaiinablility iinitiatives - Completely iteformed t�heqpplicafilm proces,si tilgini with Ori PublJc Meetin�g Law, - ElHiminiated ad hoc allocation practices iini favloir of tmnsipamnit, uiteiria,-basie,d decision-makin nig - limplementeld compir6hensilive project tracking ainid accountability, lass, - EstablJshied foncumenlatiloni iteqUiire irneints, fGr all dui nidiinig deciisioins 2. CEPAC Vice ChiaJir (Cuirrent): - in I in irecomin eins datiloinns, oni ciity' bUidget a,Hbcations, for enviiirlonmental hill ftiatives, - Ss liais,on between GEPAC anid Ashlanid Shool District iron ilding iinisilghit iintio municipal boind proces,sies - Giaiine,d expeiriienice with pUiblic sector budgeting chi alleniges, and o �p po irtUi n iii t ii es, I A s i I a in d S c h o o ID ii st rii ct. iii te Ad im iii in i st,ra t o r: - Rafticipate iin discusisions abMit giraint funs diinig oppoirtunities, and .1 it Ui i ire im e in tsi, o va, - Help communicate budlgiet-relate,d informaion tt nious stakeholders, - Exposure to bonid measure implbimentatioin in maniageirneint asa retrospective 4. Techinical anid Ania,lytica] Skillsi: - Aldvanceld Excel piroficiency for finiancial modeliiing and data, ania,lysis - Experience wiith Al-as,siiiste,d loperatioins for data pirocessJ"inganid insight gieneiratiloni - Devellopment of automated tools for fiinaniciial data, procesising - Cire ation offorecasting mlodels for bUidget planiniinig - lintegration of diveirsie data, s,ouirces for comprehiensive ana�ysis I ntep Ia, � ap, Iyiingi for t i�is pos,litlioni because believe t at bUidgets, are m rests, I in the f indamenla dr�vem of Chia,inge �il pub�[ic linstitutionsil..'T ro4h Pagel 2,80 of 321 my work wiffi GEPAC a,nd the school district, I've dbv6bpeda deep apire ciationi for how bUdgeta iry decisiloins, shiape our community's, futuire My specific iinteire sts, iinclulde: - Applying a,nalytical and f6reca,stinlg sikiI s, to support infoirmed bUdget decisilons, - BnSUrinlg fisical liresposibillity While advaint"inig comimuinity goa,ls - Understanding th iintersectioin of enviire nmental iinitiatives, and financial plbnining - Contiributinig techini�°eirk isie in data ainalysis, and mod6Hing - BuJildinig in imy committee expeirience from bot,h ASSOU a,nd CEPAC to sierve our community, my passioin for enivironmental isisues, �hia,s, taUg, t ime thiat effective bUdgeting i s ofte n t h e key to ��i m I e �el ting mea,iningfU�� bhia,nge. m n I'l �pal icula�r�y interesited lin how we cain use finamia] p a, n in in g to 'M c es, on SUI port. bothi fisica s ��i b �i I it a,in5d ol munity SLJsta�ina Jl[lty 'M y p goa,ls. c ons. I aM avai a, b e fo ir �ot reg l�a meet'ings, a d s, e iia] sess' u r I n I p Availability c My current pos,lition at thie scl ool dlistri t a bw's for flexlbilitY wit, daytime meetinlgs,, thioug�h I it it eveining meefings, wheni possible., I haveexpen"ence imanaging MIJItiple civic commitments,, as, demonstrated y imy, coincUrrent siervice on CEPAC while maintaiining fuI -flire e employmeint. Addltion4l Infdr,mation I have liveld in As,Nb,nd for 11 years,, min oviing here from Oahllkl, Hawaii to attend S,OiUt�herig Oregoin University. DUrinlg thiis time, I've developed deep coinnectiloins, within t�he community and gaiined a I U I iiinsight iinto local governance t�hir,OiUgh my it6bs, with: lironmen G[limate mid Envi it ?"olicy Advisory Committee (CEJ,* iict I�kisll -ersity StUdent Glovernment - S,OLJA�hern Oregoin UJnii -Vairiousi community oirgainizations, and iinitiatives, Additional q, al� fication s Expel "ience w �th Oregon Pub, ic Meeting L,a,w ,r I - Understanding of'municipal opeire flonsi a coin stiraints - Strong a,nalytical and communicatioin skiL s, - Deire ciins tirateld coire mitimeint to public service aind coire muinity engalgement U pload You Fi �e Pagel 2,81 of 321 From: n gr�elll �lcjV�Wllus�.com� To: Ashland City Recorder. Ashland City Recorder. Dorindia Cattle. Dorinda Cottle City Cw�iTilttee or Commission Subject Online FonTu'Slubmiittaill: Appoinitiment Application for Date: Tuesday, December 10, 2024 8. 10::40 AM [EXTERNAL SENDER] am I Niame Committee or, Commission'You Wish toServe On Add iress, Rhane Ema[l Occupation Michael murray �BS, Electrical� Engineering,, Executive MBA TuCk Scl od� of Educatiol al ,n Blusiunesis, fOCUS, Strategyain5d i'inaince, gradua,te of Carnegie Background Mellon s Adva,n,Ced� Techinology Institute Related Experience CF0, of'$1130 Millioin company, imaylor aind city'COUncill imember of �Mt Shasta, Veintuire Capitalisit, Pasl TireaSUrer of Asia Parks -eie n t Foundatiiend�hean in in Frs of tiimals,(FOTAS),, linv stm C ii timember of EcoEnterprisiies FUnd, Geineral Manageimeint buidget iresiinis,iii iiliiitiies., Also good tit mil oreand chi it wfiia,t lothers aire doing 1. I nterests, Live in Asfiland, have a, unii ii' n of finaincel municipphJilanthiropic experience As,Nbnd has silome big finance decisions coini'ng, wodd like to I help us make inforimeld decisions anytime works Yes, 1111111�117 11111111111111 w I MHO. Pagel 2,82 of 321 Field not completed. U pload You Fi �e gm= 8,12,912,417 1.20 PM Onlinie Form Submittal, Appointment Application for City Committee or Commission, - Ashland Cilty Recorder - Outlook 1i� Delete Iff Archive CQ Repart Re �p l� y Reply all Fo,rwaird Z, o o rn 27 Online Farm Submittal: Appointiment Applicatian far City CoMmittee, or Cammissian n o re �p I Y @ C iViC �p I U Is co,rn To: AshIan d City Recorder, Ashiand City Recorder, Dorindia Ca" fle, Dorinda siat 8/17/2024 1134 PIM q 1,11iiiii I r III I � jjp� 111ir Name Eiric NavicIran: Committee cIr Commission Citizen Buidget Committee You isto Sir ve On Add re ss Phone Email Occupation Far "m�eirk siiire tiiia,lsigner Educational Background University of Oregon, Bachelor ofArchitectureh Rel ated Experience a, Cit - Council Member, aind Citizen Budget Previously Y Committee Member Interests, I am iire "fie ire sted in citizenship and cammunity, deimocracy., Availability Yes', eveninig meetinigs work best., Additional Irm nfoation I've liverrs, i d hehe 35 yeaand �have been ehn Y. gaged in cit govern ment,through most of thattime Eni,4i 11 inot dispI ayiiing correctly?, View it in Yolair browser., Fo rwa rd Reply Re p, I y a I I about -blank Page 2,84, From: n gr�el �lcjV�ic[us�.com� To: Ashland City Recorder. Ashland City Recorder. Dorindia Cattle. Dorinda Cottle City Cw�iTilftee or Commission Subject Online FonTu'Submiittaill: Appoinitiment Application for Date: Wednesday, Niovember 27, 2,024 6:54.29 PIM [EXTERNAL SENDER] M am 46 " III Niame Kristen Roy, Committee or, Citizen's, Buidget Committee Commission'You Wish toServe On Ema[! Occuipation Attorney c Da,irtmMith Coliegie - �Ba, lhelo�r of Scienices, Eduicatio, al ,n Univers,lity of'New' Schiool� of Law Juris Docto, r BacKground Southern Gregon Univeins ity'- Masteirs, of Businiesis, Aidiministratioin (curirent student) Related Experience I have been a hea,lthcaireattorniey f'Gr a,lmost 15 yeairs- workiing oni bothi the east coast and west coast I stafted my Career workiinig iiin a, I,wge law fiir'm setfinganid tit ainsitioined iiin-hiOUSe 10( yea rs,,,. I n im y c u rire n t irio I e, I a m ire s si iii I e fo r U d g etsi, fo it va, rii o u s id e pa rt in t s:: L,ehg,a 1, C o m p I iii a in ce, P ri va,cy, iii s ,I R e a I �E s,ta t e , a, n id I n si u it in ce. I in imy e x pe rii e n ce I have h a,d to im a ke difficult decisions, iiinclluding reductionis, iiin force whein expenses exceeld reveirlliie. �My cur'rent edilicatiluna] experieinc easa MBA stuident iis, a1silo heipful (i e,accouintiinig, econoimics). I ntIre sts, I am iinterested iiin becomiing more iiinvo1veld iin the City. I CLuireintlly' serve oni the AUdit Committee a,si a inew imeimbeir I a so served oni the Chiiidcaire Committee. For a, brief periold of tiime,, I was, also oni the Ashlanid Ghamber of Comimeirce. I caire about the City of As,nd aind wa,nt to gia to t,he community'. -orkinigi hiMirs. I aim A,via i I a b i I i ty I pref&r meetings, that occur before ofaft&r w flexibie on dates/tilmesi. My husba,nd a,in5d I ihave ived iini AsJ la, d f'Gr a1l, �ost 8 ye,airsil..'We n Im Addltiona]� fdrmatian In have a, 5 yea,ir o1d s,oin wbio attein5d Chiidirein's Worl5d. We enj oy a,11 ling, wil jes OUtSide a,Ctiviti - runnJing, hilKling, biki sikiiing. Pagel 2,85 of 321 Field not completed. U pload You Fi �e Signatuire Email inot displaying corirecfl1y?,Vie ew, it lin your Ibrow'ser. From: In gr�elll �lcjV�Wllus�.com� To: Ashland City Recorder. Ashland City Recorder. Dorindia Cattle. Dorinda Cottle City CwIiTilttee or Commission Subject Online FonTI'Slubmiittailk: Appoinitiment Application for Date: Tuesday, INoveiTber 12, 2024 12: 11:46 ISM [EXTERNAL SENDER] am I Niame Ariaina C Spiehg��br Committee or, Budiget Commission'You Wish toServe On Ema[l -a] Di ecto Orehgoni S alkespea,ire Festiv iinance r r Occupatiol ,n Educational Certified Mainagement ACCOUntant �B a c kg ro, u n d MBA - UC Davis BA/Mb,nagement - St. Mb,ry's, C6Helge of CA Related Experience I have,25+ years, a,si a, fina,nce executive ini bolhi for profit in nonpirofit orga,niza,tioins iinClUdinig the devellopmentanid oversilghit of buidgets itaingiinig from $1-$40(mi1lilun. It would be advaintaigeous, for me tio have fuirthier trainlinig in goveirnimeint specific bUdgetinig and finaince". I ntIre sts, I wanit to see AsiNb,nid aind t,he Rogue VaHby t�hrive as, itu4�� enivirionmenitsaire pire cious, A,via III dill dill ty I ca,n a,ttenid meetings during t�hy and thie evening, however I prefer daytime., Adda ltion4l Information �rt I came tio Ashilanid tio rebuilid t,he finanice dep I'mentat OSF iin January of" 2023 1 fell ini bve Withi the city, ain� in waint tio biiniiin suppoIrting thie COMMUnity Upload Your, File Field niot completied. Signature Pagel 2,87'o,f 321 From: n gr�elll �lcjV�Wllus�.com� To: Ashland City Recorder. Ashland City Recorder. Dorindia Cattle. Dorinda Cottle City Cw�iTilttee a Commission Subject Online FonTu'Slubmiittaill: Appoinitiment Application for Date: �F�riday, January 10, 2,025 6::05-25, AM [EXTERNAL SENDER] am I Niame Jea,nine Stur'm Committee or, Citizens, Budget Committee Commission'You Wish toServe On Ema[l LandsGal e contract Occupatiol ,n Educational C,6bIII a Riv&r High Schoiploma �B a c kg r�o, u ILL Clark 'COMMil UnIII ty College-2, yrs. Related Experience President of This, Season's, C,6brl link . Co-founider of The Eagle MJi l Fwirn Education Froject which tra,nsifione,d to the ROglJe Vley' arim To Schos, program Co-founider of DUDE -Disabled Unite,d iiin Direct Empowenmeint Host ofthe Katog Padmil a, Ling Melditatioin Fractice Giroup of As,Nb,nd I ntIre sts, I care about this, COMMil Unity having beenia resident floir thlast 27 yews, and I want to become more knowledgeable abOUt the bUdget process for the city. A,via i I a b i I i ty My sichedule iis, fairly fibxible,, but ev -enings, we besit except for Thuirsiday eve niings, gas, that its when we host meditation practices. Ali ti o n a I Information I moved heire iin 1998, Field niot completed. U p1biad You Fi �e Signature Page 2,88 of 321 From: n gr�el �lcjV�ic[us�.com� To: Ashland City Recorder. Ashland City Recorder. Dorindia Cattle. Dorinda Cottle City Cw�iTilttee a Commission Subject Online FonTu'Siubmiittaill: Appoinitiment Application for Date: �F�riday, December 13, 2,024 12.44:55 PM [EXTERNAL SENDER] am I Niame Meg Wade Committee or, Citizen Bu�dget Committee Commission'You Wish toServe On ------------ Ema[! Occupation Community, Organizeranid'Writer Educational 'University of'Chicago, �BA Rhilos,ophyanid Enigiishi; University of'Chicago, MAN Religion Related Experience I have biiinvio1veld ini t deye iopmesnit in fiinancial ire portinig f6r ma,ny community, nionprofits,, eitheir iinani operatioinai staff it r as a boaird membeir. I a1silo have expeirienice a,si both a participant aind I ini participatioiry' bu�dgetiinig ire ces,s,esii f6r variws municipalities, (please see Iy ,attach iresume for irniom. deta ills). My work as -a commuinity ioiriganizer u&"ing P� PLJI,w educatiho,ds, means, I alls,o have a lot of skiliin finding ways, to co im m u n ii cate toy hin i ca I or ' iiiff ii c,u I t ti c's to ire a d e it a u d ii e n ce anid WOUlid be abie to help coirnimuinicate abwt tht procesis, to of it I I in iresideints, I nterests, I have been lookinig foradditional opportUnifies, to contribute to the loca] commuinityalai d believe ghat the bu�dget committee iin partic,ular sitrikes a balla,nce of drawing on my past experieince while allliowinig �me t,he potential to lea,r'n a, goold deal moreabout I Oy p Ur cit , aind how, it wio�rks as, welll as, thie specific chia,lieniges, iiit faces iin the present imoirneint. A,via i I dill dill ty At this point iiin t'ime my, sic]hedule for tI spring iis fairly flexiblle". However I Wili be out of town phi last week of Marchl and first week of Apirii. I prefeir r ' imeet'inigs., Addltdill on4l Information I moved to AsNand iin JuIly of'2023, buI my ire llatioinshiip to the commu�niity extends back nearly a, decaide. Paigiel 2,90 of 321 U ploiad You Signatuire Theire is nio sipace for pronouns, lon this, form bUt plbase kinow, that I Use they/them. Email inot displaying corirecfl1y? Viiew, iit in your browser. Page 2,91 of 321 C ncil s ne ect-I'm o u Bu *1 s,s,M ing IgMEM Housing Trust, Fund Request -to Withdraw A UP to Allow, for Strategic Discussion Regarding How, �Best to Invest the Funding lig Sabrina Clotta sabri��n��,a.,co,ft,a@ashi,a�n��d.,,or,.uis ,SUMMARY The Mayor is requesting Council direct staff to withdrawthel 2025 Afflordable Housibig'Trust, Fund Request for Proposals, and schedulea rneeting that allowsthel City, Council todevelopia focused stratel f0r, inviestment of these funds. IN lip fA ............................................................ On Friday January 10'th,, 2,025,, the Clity released a, requestfor proposal rnakingthie Afflordable Housing 'Trust, Funds available for eligible applicants floran� award of'upto $200,000 for qualifying projects,. The deadline for application submittals has, been adv,erfised as 4:30lpm,, February 21st,, 2025., The Clity has received a, numberilof inquiries, about the funds including pirojectsthiat would rehabilitate current, affordable housing units as, we[l as bring newaffordable units, online. lipMXI. 11 Ile, a is Ell IN om om I" Awl MFX ISM =�' 010 1 dL IIIII — I. lip, IW I a KIP! 111FAI 110WIwillill ILRILWAIMI� MN W N. lip, Ail Page 1 of 2 11 Page, 292 of 321 � �r all A w w FISCAL IMPACTS The Biennial allocation of $2,00,,000 in BN 26/27''funds is gienerated from an annual dedication of'$100,000 Marijuana Tax revenue. These funds wo,uld beeither reltained by the Cityuntil use isAirected by, Council o distribluted to quaiffied selected applicants, through, the current UP process,., SUGGESTED ACTIONS, MOTIONS, ANDIOR OPTIONS Motion options: 1) 1 movetio direct stafftio withdraw tlh,e 2025 Affordable Housingi Trust Fund Requelst for Propos,als and schiedule a meeting process that allows the City Council to develop a f6cused strategyfor inves,timent ofthielselfunds consistent with thel Affordable Housing Trust Fund Policy. 2) 1 move for staff to ciontinue with thel Affordable Holus,i"ng Trust Fund RFP proces,s withiout amendment. REFERENCES & ATTACHMENTS 1., Request to Withdraw Affordable Housingi Trust Fund RFP_ 2. 2412 19 fea sa �b i I i ty, stu dy I -&VTF UP 211025 Pure 2 of 2 Page, 293 of 321 Fro m: M ayo ir G, r,a h� a m Re: Request to"Withdraw Affordable Housing Trust, Fund RFPto A[Low for Strategic Discussion Regarding Him Best to Imest the Fun6nig I The Affoirdabte Housing Trust Fund represent's ionie jof the most f LexibLe resources, the City iof As h 1 a n d h a s to i inve, st i n it h e d eve Lo �p im e nit of a ffo ird a b Le h� o u s, i ni g. Tra id i t i jo ni a Uly, t h at fu�i ni d hi a s b e e in eXpendeld thx,joluigh a generat UP process that request's proposals from commuin,ity partners that a�rj 'wo r �k, i ni g to a d d ire ss, a ffo ird a b lie h� o u s, i nig a in d �h jo irl le [ le ss n� e ss. S eve, ra 1 c hi a n ge s, hi ave, h a �p �p le in die r th�e past cou�ipLe of years that injelicelssitate a strategilic comersation at the counzit levetto determine t h� e b le st way"to i me stt h e s le fu�i ni d s i ni jo rid je, r to ic ire ate t hi le g, �re ate, st, p roig ire s s, i in d eve Lo �p i nig a ff o rid a b lie housing" In 2023, the Counzit approved the Housing Production, Strategy, which inicludes land b a n �k. i ni g fo r a ff o rd a b Le �h jo u s, in, 9, b ut t h� e C o, u n c i L �h a yelt to d ef i ni le �h jow t hi at eff'o rt is, h� o u Id move forward, how land can be brouight into a land bank, and whattypes of Landthe City Wth� th e n�ewmate, rluat, the, state telvet, the City Colujelli m i nated off-strielelt, �pa rki ing, reli u��i�rem�cei�nt'swh�ijch�c�h,anigessigin�ifica�nt�iyho�wL,an�dca�nbeid�ie,ve�to�ped��inisijd�eou��r,c�i��,ty�tim���i't,I 1111PIT lilir; . 11111 Poll Poll q i 011o =1o1lllllllll1r1�' *11111 p all lip is G I lei lop 0, 4, lip W "lop lip 01 lip IF 4, IV, iiiii ,,V Oil Almirw q m m in IS IM MW Th� e sta ff h a s a �p p ro p r i a te ly fo 11 oweld t hi le �p roev i o u s, yela irs i ni ire lie a is, i n g, jela J a n� u a ry a ni �R IF �P sele, k i n g f u n d i n g p ro p o s a 1 s f rO M 0 rg5ia n�� i z at, i jo n s wo, r k i in g o in afflo ird a b lie �h jo lu s ii ni g �H oweve i ni jo rideir fjo r the Coui nic ii Ito set a strategi c d i relictio nfor these fu�i nid s p ri oir to the m fie, ing a [loicated, th e R FP irl st bewitM rawn� a n dthat req ui i res, Coui nic i L d i rectio n, to staff . Suggested Motlio�n: 1 movetodilrect staff t�ow�*l��th�d��raw,th�e�20,2,5Affo�rlda�bile Hous,lingTrust Fund Riequest for, Prolposats a�nd sch�eldule a meetiibgpirolcess that altows, the Ciiity C,ourl ito d eve� loll P a folc u s led st rate gy flo ir il� nive st�m le int of it hi le� s,e if u in d s . Pagel 2,94, of 321 00 LL C6 CD < CL co LL CL 0 (D L- 0 0 0 :5 Z) 4-- 0 LL 0 m x 0 CL CL 0 _3 0 co 7 ------- . . . . . . . . .......... . . . ..... . . . .......... ...... DNI)IHVd 13381S NO WMEM, OR MA ''r ,Z) iz 7D 0 LL LL 0) 0 C%4 = N a) c Lo Co wkH 0 OL ru _0 < > co CN _0 6- CL LL CL 0 (D .- L- L- W 0 0 a) 0 CL 0 m x _3 Q E CL 4- 0 0 —1 Dil ------- DIN IX 8 Vd 13381 WMEM, 0 rey A k ai ��Lq MM' Houzin Trust �Fund The City requests proposals from, eligiblie apip,11clants for the award of up to in City of Ashiand Hous,Ung Trust Funds. Backg�rounad� The City of Ashiand Affordablie Housing Trust Fund was created W keep the Ashland clommunity diverse by fac'111tating the piroducItion and� pireservalti on�� of affordable hous,ing throughout Ashland. 'The City Councl I understands the changing nature of the housing market and therefore hias, establi shed the poilcies, and procedures, for admil nistering the ARTF to remain flexible !to res,pio�nd to changing market clonditions and opportunities. The primary plurpose ofthe AHTF Is W encourage the creation of hous,ing for homeownership or rent, at a clost that will enable low-, and moderalte-inclome families, to afford quality housing while paying no morethan thirty per cent of gross household income on housing. To piromote the rehabili preservation and production of quailty, well des'lgned rental and owners,hip, housingthe AHTFwIll award funds to clommunity deveiopimient partners that are furthering the AHTF mIssion. I't is expected that the local contriblutions miade through Ashland's Affordable �Housing Trust, Fund will leverage of State and Federal funds, as, weil as enclourage pri valte sector 1 nvestment in affordable housing. To address, the dis,plarity between� !the cost of hous'Ing and the mieans, of resident househoids, afford housing, the Affordabile HousingTrus,'t Fund aims to provide direct financ,ial support to projects !that, retain or City of Ashland Ast Fund RII 20,25 hland Hou&lng Trus Page 2,97of 321 4 increaSie !the supply ofneeded housing for households earningless than '120% the Area Median Income as defined by HUD. E NeA�p�pflicaMs, tlgl The Affordable Houslhng Trust, Fund is structured to ensure that many' dIffer&nt types of organizaltions are el'I gi ble to recelve financi n�� g. E li gi b I e apip,11cants Include governmiental subidIvIsions, community development corporations, locai hou�slng aulthorities, COMMuni Ity actior agencies, COMMUnity-based or neighborhood -based non-profilt housing organizations, other non-proflt organizatiOns, for-profilt entities and private emiployers. E i I lleUses 111"Icto b Affordable Housing Trust, Funds shall support !the crealtion� or pireservat"I on�� of housing that Is affordablie to households withincomes that do not, exceed 120% of the area median� income, as defilned by HUI for the Medford -Ashland metroploiltan service area. 'To retain a significant degree of flexi bi lity the eligible uses have a broad apip,11cation including the foliowing. 0 6 6 16 Acqu mit��ion and Construcfll'on of'j new affordable housing. Eligible =qu , sition an�d con�struction costs include reaso�nable, costs associated � 111 11111111 �� rA& , I mill III 111111! III` � I , - INIII E I 741TOOMM, 6 1 Conservat I ion: through the use of "gree,Wl tech�nologiies provi , ded that ,i the be�nefits of the energy savings is, -�#I,assed on'h the form, of reduceo� lip: 11 P111 �ii Fq fltl! TRRNR�� r, 16 Land Banking: the, purchase edicated toward the 0, d�evelqpmient of al'fordable, holusi�ng in� the, n�ear or lo�ng term. a 6 Predeve,lopment acfl Ovi Oties: Costs associated with plan�n a�rchitectural services, en�gneer, ingserv, icesF lan�dscape design, legal 6 services, surveys, appra , isals, site cleara�nce and demolition, ee�ntal clearjancepermit applicabon� fees a�nd system i d�evelqpmient charges, ,�rt olf t h e d eve I t of aff o rd a b I e, h�olusi'ng, Midge loans: Bridge �loan�s areint:en�ded to providefund'Mgl to permit h�olusi'ng projects to proceed'M adva�nce of' the, availabitity of' permian�ent: City of Ashland Ast Fund RII 20,25 hland Hou&lng Trus Page 2,98 of 321 projectfunding. Bridge loanflunding"IS OvOilablefor acqu , isition or construction activities to assist in development of lo,w-"income, housing (for rental or owner occupancy). Capa��city�B,lu��iIding�D'irectgirja�ntawa�rd�sforjnon�,-profita,fforda��b,i�e, holusiing providers to fund administration of' m affordable housing 16 Rehabill'itati I o n a n d E rn e rgen cy Re pal" rs o. E I i g i b I e re, h a bi I ita t'i o n a n� d emergency repair costs, provided as part of an established program to 0, 0, ,secure, units as affordable or to pravide direct benefits to existing low-, IIIIIIIIIII I III I III�! I � I I ��IIiiiI I I I I ��I I I I lI 1, 1111 ��I I I! I 1 11 11111m "Icaipil''7- =w 71-11VIIIIII I IIIIIr !III III Safe, Holusing Regulatims HUD requ , irements at 24 CFR §311 Di rect �be neli Its, t o I o,w- m, o d e, rja t e i n� c o �m e �h o lu s e h o I ds, t h �ro u g h a n established program including do,wn payment assistancel rental assistance, mortgage foreclosure prevention, emergency housing vouchershomeown�ership training, renter education, or other programis inten�ded toiincrease, housing opportunitiesfor Ashland's low -moderate 11c"Wake Triansi iti tonall and Emergency Housilng for homelessindViduals and families through an established program to move people toward self m dh IM6 M6 MI M6 Ah, M6 M6 ddh Ah, Piliq vm�I I III I WIN MIMI City of Ashland Ashland IIIHouiiing Trust IFund IIRFP 20,25 Page 2,99 of 321 do,nations, aind the contribution of land, materials or labor to the project. In the case that land previ ousiy owned by the apipiiicant IS consi'dered as requi red match, the value of the land shal! be determ,'Ined, by a City apipiroved certifled appralsa! completed by !the applicant, uniess otherwise directed in Oregon Revised Statute or City Municipal Code. The valuation of Iand, and available equity to ered as matching funds, shall be verifil ed by !the City prior to the disbursement of an AHTF grant when Its vaiue �is considered as required matichi�ng funds. Donated materi als md labor whichare proposed as required match through the development, of a project shal! have their value estimated at the time of apip,11clation.The actual vaiue of these contributions Is subject to veriflclatlon� by the City at completion of the project. Award recipients shail provide verifilable accounting for donated labor and materials, when such was necessary to sat"I sfy the AHTF match a A reci plent, of an AHTF'grantl that fails !to verify the match requirements have been satisfied at, the conciuslon of a project, would be considered clause for the City to require full or partial repayment, of any AHTF grants awarded to a ;*iroject. R I I &I a IT 6 �Proposed Projects or Act] vitles shall address the purpose of the Ashland HousingTrust Fund Framework and as supported by the Information clontainedin� !the Ashland Housing Needs Analysis and Consolidated Plan� as piresented in'the foiliow'lng docluments: C it h on�, Clom, mun, �an Development Block Grant funds City of Ashland Ast Fund RII 20,25 hland Hou&lng Trus Page 31,00 of 321 Proposal Format v The proposals should be concise and should contaiin the following sections In order as sshowna. Describe organization and whatis unique about the, firm, its gioals,, and objectives. 214, Project Deis crioption Describe the program/activity for the Irespondent orgian , izationis, se e ki nii g f u Describe the target population expected to benef''it from the program/activity. Provide the I number of ind"vidlualsFor house holds,expected to benefit from the program/activity., If applicable provide, the number and type of housi'ng units to be created or miade habitable. Provide a detailed timeline leading to the completion of the proposed program/activity., Provide a map showing the proJect's location., 14' the proJect,will serve a specific area, proposed project boundaries should be shown., 3.1 Project Experience 0, Describe the respondent's orgaIni�zatiioInaIl,fr,amiew,oIrk, special resolurces, and any other information to demonstrate that the respondent canp effectively and efficiently complete, the proposed program/activity. Describe the respondent's organizational experiencein� completing programs or activitiessimilar to the proposal outlie d'in the RFP. List other orgi�'iz,at'ion�s'i�v,ol�ved,w'it�h this project and their level of involvement. 4. Funding Request Provide the requested amounl: of Ashland Housi"ng Trust Funds. Provide the amiount of any Community Development Block Granls requested te application ('i,f applicable). City of Ashland Ast Fund RII 20,25 hland Hou&lng Trus Paigiel 31,01 of 321 Provide a detafle,d project budget that include,s all other flun�dng sources anb"cipated to support the, programJactivity. Provide the proposed percentage of miatching funds including the e,stimated value, of donated land or labor, demonstrating that the Affordable, Housing Trust Fund con�trjibuflon shall not exceed more tha% of the total project, or program,, cost. Provide a detafle,d budget including but not limited to land acquisition costsFmiaterials, bullding permit costs, i predevelopm�ent costs, profes-si'onal servi , cesFand any offier administrative costs. Sellecti,=� Criter'ia The project is considered an eilgible use or activity and benefits households earning Iess than 120%, !the Area Medlan Income. If the project is related to the pirovision� of technical assistance !to affordable housing providers,'the use of Ashland Housing Trust Funds f u nctl ons !to increase !the capacity of the organization to splec'Ifically address !the mission of the AHTF. Scoring A 01 The project provides new affordable housing or n�e,wl affordability, through reexisting housing, withIn the City., The greater the, n�umber of unIts provideI the, highe,rj the, ranking the proje,ct sh�all be gi've,n. (20). 'ity to carry out ffil A proje,ct and has had demonstrated successes completing projec,ts of simiiar scope. (20). 01 The projectis �rea�dy for implem�ent:ation (For exam�plea. If the project in�cludes the, acquisition of property,, theide,ntifie,d prope,r,ty'is currenli availablefor acquisition and the applicant has secured eiffier a purchase option� or letter of interest from theseller and has addre,sse, anly procurement require,mie,nts for use of' Comimiunity Development Block Grantsif applicable). 01 The budget and tim�e[he are thorough and re,alistic. (15). City of Ashland Ast Fund RII 20,25 hland Hou&lng Trus Page 31,02 of 321 A The project addresses the unmet housing needs as, idenlified in the Ashiand Housing Needs analysis or Consolidated Plan., 00). A The project retain�s the aff ordable, housing units, as affordable. 'The 0, longer the, period of time the, units, remiain affordablef the Ngh�er rjan�k'�ng A the project shall be, given�. Aff'o �rd a b I e �H o u si �n gi T rust f u n ds, s, h� a I I be I i m i te d t o 4 n�ecessary to comiplete the, project,,,. The lower the percentage of AHTF funds requested,, relative to the full project costsF the hAghe,r ranking the project shall be en (5). The proposal demonstrates that Ashlan�d HousingTrust Funds are the A most appropriate funding source, and n�ecessary, for the project. (5). A The project addresses energy conservation� ffirjough� theintegirjation� of green building tech nolog"ies, i"n new con�strluction, or achieves greater 1 0, energy eff, icien�cy, water con�servationf andjor waste, reduction through rehabilitation� of existing housi"ng., (5)., The project maximizes, partnershipsini the community (volunteers, in - kind contributions, cashi contributions, multiple organizations involved,, etc.)., (5)., The project utilizes already existing resources in effective aInd innova tive ways and does not duplicate service provided by another organization. (5). That relocation of existing residentswill be minimiized, and when 0, n�ecessary, the applicanl hasincluded acclurate relocation� assistance costs, as part: of the project pro forma. (5)., Ques,fto I .............. If inlerested applicant organ , izations have, questions or require clarification of 0, various, aspects of this UP, please submit those question�s or requests for clarification to L'hda Reid, City of'Ash]an�d Holusing Program Specialist,, at or i n 5411-5,52-20,43 linda.reild as, �la d.ioir.u, no later than February 14, 2025. Questions rece , ived after February 14,F 2025, may not receive a formal response. City of Ashland Ast Fund RII 20,25 hland Hou&lng Trus Paigiel 31,03 of 321 Njo 0 n Schedule P'Pimatio 'm 'm Annoluncemenl of RIFP January 10, 20,25 Question Period Closes February 14,, 202,5 Proposals Due Februaw-21., 2025 Presentations to the Housing and Human Services Common'. Marc 202,5 Presentations to Council/Award determinations: Apr"H'115 2,02,5 Granlyear begins: July 1, 2025 IIII1 'A H01,41.11 IL -JI in ;T11 MA M 117 0", 46 EO Pleasesubmit one (11) e1ectromic copy of the proposal, in� PhDFformat,, to the Housing Program Specialist at the Community Developmenl BuildingF 51 Linda Relid R -,�C_Sj n1gr zCti*St r '6 C i6ty of As �h la nd S i 16 1 Winbiurn Way StYiee,t As,h1and,, Oregon 97520 prior to the deadline. Funds to be, awarded are public funds and any informatim submitted or gieneratedis su I ject to public disclosure 0, requirements. Any prospective developer wh�o contends that the, pro'vilsiMs of the RIFP or any aspect of the procurement process will encourage favoritismin� the, award of the conlract, or substantially diminish competition, milust file a written protest to the RFP at least ten days prior to the date, set for the openIng of proposals. Faillure tofile a protestwill be deemed a wa , �iver of any claim, by an offeror that the procurement process violates any provision of ORS Ch�qpter 279, the City of Ashiand Local Contract Review Board Rules or the City"s procedures for scrieenAngi and selection� of persons to perform personal services. 1 0, The City reserves the right, atits sole, discretion, to wai've, mi , mor irregilularities, in i. submittal requ , irements, to request miodificatims of the proposal, to accept or City of Ashland Ashland IIIHouiiing Trust IFund IIRFP 20,25 Pagel 31,04, of 321 reje,ct any or all proposals received, to award full or partial flunding of My request, and/or to cancel all or part of this RIFP at any time, prior to awards. CONTRACT Se,le,cted award rjec , �ip , ient(s), wili be, expected to enler into a writte,n cmtract wiffi ffie City of Ashland.'The, City of'Ashlandshull prepare, an agreemenl be,tween the City and award recipients. The, agre,eme,ntshull out[he the conditions of award andshull be exe,clute,d prior to the disbursement of any Affordable Housing Trust Funds., Unconditional refusal to accept the, contract provis"ions proposed by the, City wiffiout offering acceptable alternatives may resultin disqualificatim of the o,ff'erorj or a less,favorable evaluation of its sm� City of Ashland Ast Fund RII 20,25 hland Hou&lng Trus Paigiel 31,05 of 321 1 0% RESOLUTION NO. 208. JIM It, *lei V, ;"4441 IT90 A WHEREAS, the City of Ashland City Council approved the establ'is,hment of the Affordable Hous*tng Trust Fund (Ordinance to keep our community dtIverse by, facill"Itiating the production and Preservation of affordable housing throughout Ashland- and WHEREAS, The po1mies and procedures, f6r admlnlstrat�lon of the Affordable Housing Trust Fund estabilish eligible useIs,, efigilbIle applicants, the�� m�ethod, by which funds are awarded, and selection criteria; and 0 lip V I all 41 111111111q� IMP "JIL I SELL, Page 311,06 of 321 .......... . ... . ............... ...... . ........... ......... . . ....... a Al I JAL F"I WMA ra A J ...... ..... ... 1.4 T'he Administrative Procedures, ao associted with the Affrdable 0 0 j Housing Trust Fund,, inctudi : ng fund administration,, determi I nati , on of' eli ible applicants, efigible uses and acti 'vities award preferences 9 eligibility criteria, award process, and selection criteria are, hereby established. Oil Im all lei 0IIib , M mi 400 lei 0 SIMI A is 61M��A I &Mo. $=- 3-mill Aftrdable Ao�using Trust Funds shall support the creation or preservation of housing that is aff6rdabile to housleholds with incomes that do n�ot exceed 120% o,f the area miledian income, as defined by H�UDII the Medfo�rdl-Ashland metropolita�n servi'ce area. 3,2 Affordable Hous,i�ng Trust Funds will be focused on those activities that create, preserve or acquire housing within the Ashland Urban Growiffi Boundary. 4 S a I Now no W I do do N Page 31107of 321 ....... . ......... . ..... . . ............................................................ ....... . . . ...... .... ............... . . ..................... A"p, A ubsidy from the 64 Affordable housing units developed uti lizing s , ,Affordable Housiing Trust Fund shall comply with the income,, rent 0 1 ,and purchase housing cost lim*fts establ I ished by Resolution 2006- 13, as arnended,, and asresi i ricted by a covenant prepared by the Gity of Ashland., 16 The Affordable Housing Trust Funds can be, provided, as eithera grant or a loan dependiing on, the project', or program, receivin'' g funding. To retain a si "ficant degree of flex* Nlity I I gnt i i the efig"ble uses have a broad applicati , on including the following-,, 3.5.,a Acqu*isift*ion and Construction of new affordable housing., Eligible acquisition and construction costs include reasonable costs associated with building or land purchase) including but not limited to, * Purchase price * Optioln costs 9 Financing fees * Appraisal costs 0 Closing costs ,* Interest Inspection fees Title 'tnsuranice Reloicat�iion costs Architectural/engineering fees Construction costs b Conselrvation of energy through the, use of "green" tech no,logies provoided that the benefits of the energy savings W is �passed on in thle form of reduced costs, to the qualified occupan ofthe affordable hou�si�ng. 3,,.,Sii.c Land B,ankJI*nq.*, the purchase of" land to be dedicated toward the developl�ment of affordable housing in the nea,r or long term. Page 31,08 of 321 . . . . . ....................... .......... . ..................... 'Ir 0rw I WW V W 3.511F Clapacfty Buflding� f6r non-profit affordable housing providers 'in Ithe formof direct grant awards to fund adm�inistratlion of an affordable hoiuzi�ng project" or program. all No irsTre -t Wui A III I liq 111 11 11 1 is IS III F111, I al., 0 is 'S 6 LIN, I ..... . . . . . . . 3-5-11 T'ransitionial and EmergencyHous'Ing for homeless indivicluial"siand f milies, through an established program to move peopIe toward self-sufficiency. 3.64 Other uses, as, deemed appropriate by the Ashland City Councill as s�uppiortin,g the development, or preservation of aff6rdable housing within the City of Ashland. The, 'general cn*teria of selection are found in Sectlon 8 and may b modified through the annual RequeIst for Proposals, however the following prefarences are, provided as general guidance for, future I# applicants, for Affordable Housi ng Trust �Fu nds. Page 31,09 of 321 . .... ...... . .. . ....... . .................................. ....... ..... Me IF d' 9 ID Aw I fM 'fw 4P I qg jP 0 [oil F M 14. Ce, Deve lo p m e nts th at 1, n cl u d e a i o I int venture between service *die�rs land non-profit affordable housing deve]oplers to pirovi create projects that contain addit'lioinal bleniefits to low income individuals 1"'n, thedevelopment of the, project, oraidditional services for the residents u I pon completion. '10 0 0 0 all 140P 4*1 g DevelloprInients that Includie affordable units for the dirsabled and Ithile: homeless. 11 11111 M97.1111 PI 11 11 all ii LF I Page 31, 10 of 3 2 1 ............... . . . . . .. . ........... . � _.. - I- � - 4.14 Projects that use private funding sources, and State funding I sources to leverage the, Ileast amount of Ashland s, Affordable Housing Trust Funds., The Aff6rdable Housing Trust Fund (AHTF) ong�inated through the direction of the I ,Ashland City Council and Ashland Housing Comm'', �ission. 6.1 The City of Ashland acts as, fiduciary agent and administrator of the funds. 0 -5-2 Funds, dedicated to the Ashland Housing Trust Fund shall be, exclusively reserved to supportl, the eligible uses ae-tivities Identified i Section 3,, and shall not be used for the general operatt"on of the City I f .3 Th e C ity of Ash I a n d s ha I I iss u e a req uest for ipro posa Is (R F P) to announce the a, vailalbility of fUnds. 'The Affordable Housing Trust F u nd R F P issu ance sha I I be timed to ru n con cu rrent with the Community Developliment Block Grant Program award process,.' W 5*4 The City, may issue a Notice of Fundi"ngAvaillability (NOFA) to specifica I ly ta rg et u p to 1 101% n ava I [a ble Affo rd a bJe H o u s, i ng T ru st Funds to undertake e4gible uses and actw"ifiles identified in Seclion I a 6 IRA I S 1111 a 'V w I A Mi 11 A A TAN I -go lie OF iw is Page 31, 11 of 3 2 1 EI Affordable Hous*in�g Trust Funds will be allocated in a manner, consistent with the threshold criteria providied Section 8, and m consistent wifth State and Local Public Clontracitilng law. 71 TOM Ji M I IL 47 IT. I i 0 all WIV 40: J 6,,,2,,ia, In the case that, land previously owned by the applicant is, Wered a required match, the vialuei of the land shall be coinsi s determined by a City approved certified apprat'sall completed by the applicant, Unless othermse directed in Oregon Revised Staltute or City Municipal Code. 6.2ill The valuation ofland, and availabile equity to be .'" atching funds, shall be verified by the Q'itly "or to the d 1sb ursement of an AHTF grant when its value is considered as required matching funds. 6.2.c Donated rinaterlials and labor which are proposed a,$, required match through the developmeM of a projilect, sh'all have their value elstimated at the firine oif application. The actual value of these contributions 'is subject to verification by the City at completion of the prolect. 1. 6.2.d Award reciplIents sh�all provide verifiable accounting for donated labor and materials, when such was necessary to satisfy thel AHTF match requirements., a L163 A, recl pie nt of a n AH T F g ra n t th at fa i Is to ve ri`f� th e m atch requirements have been safisfied: at the conclus'l , on of a project Page 31, 12 of 3 2 1 -- 1.1 . r ................ ... . ...... .. .. would, be considered cause for the City to require full or partiaI repayment of any AHTF grants awarded to a project.. 6 VI S IS 0, 'S 0 AL M, A a 7 Us ifIT, I The distribution of' any and all AHTF funds through Gorn�pefifive or Nion- Competitive awards as described In Sections, 7.1 and'7.2 will beAn, accordance With State, and Local Public Contracting laws. 1� A T 0 TOM -1M [Sig W W Op 4W 0 A Ila M The steps for making the competitive grant awards or loans, i outlined below. 7A a,,., The City of Ashland may is,sue a �Request for Proposals on an, annual or"Intermittent basis depending on availabi"Itty of funds,, 0 ilk provia jo ing applicants with a minimum of 145 days to respo�nd to thie request. Page 31, 13 of 3 2 1 rMl b City Staff shall assess, the project proposials to determine,: if the eligibility cnfteda are met and shall develop, a recornmendafion to provide to the Ashland Hour>ing Cornmission and the City Council. The Ashland Housing Commission will provi'de applicants the opportunity to make a presentation on theiff project proposal and provide community members thei opportunity to commient by hotding a public meeting. L:101 I LIS] ta 7,1 e, 'The Ashland City Council shall make a final dectsion on theaward W of Affordable Housing Trust Funds,,. 7*1 If The City of Ashla�nd shall prepare an agreement betIen theCir"y and the award reeipient. The Agreement shall outline the conditi , ons of award, andshall be executed prior to the disbursement of any Affordable Housing Trust� Funds. T 1* ®rIrW 7,.2.,a On an annual basis the City shall determine the amount of funds available to, be distributed through a NOFAprocedure 7.2.151 In no case shall the amount disbursed throughthe non-competifive p rocess: exceed 10 % of the a n n u a I A HT F reve n u e *1 n a given program, year. Page 3114, of 321 IF oil qP ...... ...... ... dw mill oil im im ift 7.2.d.2 For -profit develormrs, are not elligible to apply for Asibland's, Aff'ordabl�e Houstng'Trust� Funds to assist with predevellopment costs. .1 ,2.e The City, of Ashland is eligible to utflizethe funds reserved for the NO,FA Process to conduct, eligible activities, as described in Section I - =11f, =�- 11117�11 fIr lq� iiiii��ill� 8,.01 The projectis considered an elligiWe use or activity under Section 3, ,and benefits hou�sel�holds ea,rn*lng less than 1,20% the Area Median lncolme. 4hreshold verificabon) 0 Page 31, 15 of 3 2 1 roj I ,v.02 If the p, "ect'lis related to the provision of technical assistance O' affordable housing providers,,, the use of Asfiland� Housing Trust Funds functions, to'inicrease the capacity of the; organization to specifically address the mission of the AIFITF. (threshold verification). 41 8 16 0 3 Affo rd aJb le, Hou si ng Trust fu nd s s h a I I be I i m fted to th e m i n i m u m amount necessary to complete the project. 'The lower the percentage of AHTF funds requested,,i m4ative tio the full project costs, the higher ranking the project shall he given. 8.,04 The project addresses the unmet, housing needs as identified in the Ashland Housing Needs analysis or C,onsofidated 8,45 The lower the Income level thatis targeted for the benefiting households, the higher the rankingthek project sha,11 be given. Bi,,06 The Project provides new affordable housing, or new aff6rdability" through retention, or, rehatation of existing, ho�using, within the City. The greater the number o,f units provided,, the higher the ranking the projectshall be glilven. 'i 8.0�71 The proj , ect retains the aftrdable housing ts as aftrdable. The I I main a I 1 #0 her ranking longer period of time the units re, 0 ffordable, the nig the project, shall be given. 8,.108 'The project addresses energy conservation through theintegrati i on of green Wilding technologies in, new construction, or acnieves greater energy efficiency through rehabilitation of ex"I'sting housing. 009 The project, maximizes partnerships in the community volunteers, in -kind contributions,, cash contributions,, multiple organizations, a i , nvolved, etc.,). 1.10 The project utilizes already existing resources in effective and innovative ways. The project shall not duplicate servilce provided by another, organization. T,A 11 The agency submitting the proposal has the capacity to carry oW the project, and has, had demonstrated successes completing projects ofsimilar scope. 8.112 The budget and time line are thorough and reallstic'. 0 ?.13 The project is ready for implementation. Page 31, 16 of 3 2 1 . . . . . . . . . . 'dents will be iIIIIninilrnized, and when ?11015 That relocation ofexisfing rew necessary the a�pplicant has included accurate relocatio�n F assistance costs as part of the project pro forma. 8.116 The proposal demonstrates that As�hla,nd, Housing Trust Funds are the most appropnate fundingsouirce, and necessary, for the project. a 2, 81.17 Additionalselecti.on critena may be developed and included in th� annual RFP to best direct Aff6rdable Housing Trust Funds towai, an identified priority need. Nurnefic Ranki'ngs,f6r each of the selection criteria shall be 'incorpoirated into the annual RFP. .V Z SECTION, 94" his solution was duly PASSED anid,ADOPTED this W day of 20,08,and takes effect upon signing by the Mayor. Barbara Christensen, City 'Recorder SIGNED and APPROVED this, day, of 21008. bSry . i d Chapman, Coup 'I Chair Reviewed as, to for, AIL� A A RichaAfi Appic�;' 'AT City Attorney N Page 31, 17' of 3 2 1 ............. .. .... . ........ I c'16ty Managier s Report CITY MANAGERS OFFICE. • The City is plainning on joining the Miaiini'Street Mfiwce ais a CoInniectedl Com,muinity. The, MainStreet Alliance prograim provides, traiining, resouirces and technical clissistance to suipport place -based econi li Irevitdizatill ou nof historic commercial cireas.,The City will bedeel opingi the, III pproprill ate plw thaIit is Irequired to join the Alliance clind bring it to Council in the fuitur'e. • The City,wilIll be, launching I rewrds requIiest softwarie, over, the, next -few monthsto s.Ire amfin�e and accurately clocument the process and puiblic record requests. Thainks to thedepartmients,who insist ed in determinJngi the best way to move, forward. • The Oregon Health Authority has declared the LithiafountaM the Plaizai legaIII as it is tech nJcaAlly a trainsient unonn-commuinity water source. Thiecins the fountain can coatinidle -to stay on., Thank you to public works staff who conducted the assessment -through counling the, numberof uisers in worked with the Stateto preserve -this landmark. Moving forward,, the Couinty will be the, eatity responsible for inspection as recluill , recl. IDue to thecorroisive rnature of the water, you will coatilnuieto see the City conducting on-goIII nlecinJIan gi and maiintenance of this fountaib in perpetuity. • T he C ity ho s Knew fu I I paige cloW I nin'th e S, nea �k �IP rev mIll'o- ''yy cl monthly publication that is direct mcifled to all Ash�laIl lnd,oddII Iresses,andII,dis-tri1bul-te,dII'wid,ely throughouit Ashland Our first columin was in the iianuciIry 20251, issiule, clind focusedonhe tools the City uises to commuinicate, with the public - Check itout! • The ianuary 2025 City NewsietteiII IIIlIIIle at ashlaindodir 0-S n. Py/git'y News, I ette irs. ill, LN wsill e neirs 0 Mark yourcalendar for the annuaIII Townie III lllgait hefln�q n Jc�nuiaty 22at the Rogue River, Room, in the Stevenson UnJon clit Southern Ire University. Mayor Tonya Graham will give the Stateof the City Address, thewinner's of the, Alain C. Bates for, those ,who actively suppoft the interests of Ashland) and James Imo., IF iland (the "Voluinteer Spirit" Community S,eIrviice Awcird),'will be annouincecl, and attendees I cw interact,will th staff., Details at cshllindpirrpa,, ilia illy' ilia n III Finance is rno,w intheir n�ew Iocatiw at 22,45 Ashldnd St. ln-peMonustomer siervice hours areavailable on Mondays a nd IFridayso from, 9 ci.m. to 1 .m. App I icatio nafor the 'Uti I ity As si sta n ce p rog Ira Im aIi re a vailla bie. T h e clea d I i n e -tI y its Ja n u a ry 31. III o Ire W informiation at ashlandqire. 0V ill ill I ta lincir"I.S. 101KYA94s' The USDA [egiall depairtmenis r, eviewiin�g the fina! dlocumentsforthe IRESP (Rurail IEnergy SavMgs Progr,aim). Work commeinces for the deve1opmeint: of Bieni�niumi 2,15-127 Budget. If Finainice and ffi�novaitioni & Tecftndllogy staf havegaitheired as cii combin�ecll c1epairtmeint: towwlk colialbwativelly, w shwed goa1s,.1 Page I of 4 Page 318 of 321 I C'Ioty managier s Report FIREM In early Januc�ry we sent -three firefighters to Southern California el p battle the,wilcifhire s., AMR staff was part,of a group sent through an agreement between CAL III REand the Oregon 'State Fire Marshal. From Left to right. Westin Mattiq, A�ncllr, ew Burnis a nd Rdbeirt Tr, csk� (not pictu recl) cl roveto the Pja li'�scdjas, Fire in our, Reavy Brusih I eingine,,which was loacled with gear.The jeng I inje is being sold to the Applegate Valley Fire District and replaciecl,with a nej,w eingipai'd for by the Slate of Orejgon,, at the end of I "1 1*1 114111qiPpq L L , C o n g ria tu Ija tijo n s to Pho I i ce off i ce r Steve Ma Uea nrw h o ret i red I a st Decie m beftej r 3 4 yea �rs of sie ry itie to the City! ThImIk you Steve! Page 2 of 4 M16 V Page 319 of 321 I C'16ty managier Is Report 1 0 INNOVATION & TECHNOLOGY (DOIT ar Departmen�t of umovatian & TecKno1ogy). • AFNII (Ashland IFiiI er Network), hascompleted all splices in the firs.ICON (Passive Optical Network) Pilot Project ar,ea. AFN has �now connected 27,custy mer's to the new PON network,, with eight itore installs schreduled for mid-january. • AFNII ireceived training for a inew i� erduct product, which will allow segmentation of the existing 2'11' canduft.'This will greatly improve the ability to deploy fiber in conduit thatcontains pre-existing,coax mainline. A FNII Iha si termi�ated f i berat the end of Wil I Dodge Way a I ley to pre pa re for, �new gigabit serviceto that b1ock. FIN will be providing gigabit service -toward the end of ilanuary.'Thins, is the fi� block ithe, downtown corridor -to receive this service. III PARKS & RECREATIORP The Reereationi DiVisiiojn� Advisory Committee Mejmbe�r Rectuitment is undjerway., Appiliciatiom f jor c o n s i cl e ria orej cl uje by Fe b r u a ry, 5, 2 0 2 5. A,p:,) I[ o in I Ili n�e. p In early Jan the S IDivisim received thefoIII owing apprecilatiinn II is the inew SeeCliekFix Reporting Todl, , s,h]aiindar oin. o e 111 11x: .............................. .................... �:vA__eC1mck1F'0 ........................ .................... Ida '7' EAZ�� It ir 1f,ifi I,/ 1IM 4 4r or fl W,Jrl V "k,711 1111� j ��AA 1111C gill ju� C)ll Ye le 7 A Ad T, ahi A"k, YO!UNIr. it'o[M h puR gu . . ......... I C'loty managier s Report or, WHATS COMING UP? Mare at ham emshajire, �re o .9�qv. o g in ............ Details far C ity eve ntscon Ibe found atashlaiiqdot, O-Sl Page 4 olf 4 Al Page 321 of 321 Change Section 2.28.640.B.3 from this: 3. Final Decision: The PRC shall make the final decision on termination in a public mieet�ing, following any necessary executive, session discussions and Council input, to ensure transparency while maintaining compliance with legal confidentiality requirements. Change to this: Section 2.,28.640.B.3 3. Park Commission Termination Decision: The Park Commission shall make its decision on termination, in accordance with Oregon public meeting law and while maintaining compliance with legal and Human Resouirces confidentiality requirements. Paul Mozina, Ashland January 21, 2025 Re: Ordinance No. 3254 This ordinance demonizes carbon dioxide referring to it as "carbon pollution". CO2 is plant food, the basis of all life on Earth. CO2 is not a pollutant. The broader context for this ordinance is the unrealistic goal of net -zero emissions by 2050. Net -zero is a death sentence for humanity. In 1991, the self-styled "elites" in the Club of Rome declared that global warming was caused by human intervention. "The real enemy, then, is humanity itself" they said. Since 1992 when the climate scare started, coal use is up by 75%, oil is up by 35%, natural gas is up by 95% and overall, the use of these fuels is up by 61%. It is estimated that the world would need $2.7 trillion a year to limit temperature rise to 1.5 degrees Celsius and achieve net zero by 2050. Billions of people are living in poverty, which can best be mitigated by making low-cost clean energy like natural gas readily available. $2.7 trillion a year could go a long way toward addressing poverty and social inequality. The EPA's modeling which is being used to estimate the SG-GHG emissions is as flawed and useless for policy making purposes as the IPCC's models. The EPA's model does even try to include feedback between its Socioeconomic and Emissions Module, Climate Module, Damage Module and Discounting Module, yet they feel confident in predicting what will happen 50-75 years in the future. It's ridiculous. And in the case of the IPCC, their modelers do not understand how ocean currents or atmospheric mixing work, and they deny any significant natural forcing. Perhaps that's why there is so much disagreement in their models. The attempt to assign a "carbon pollution impact fee" in this ordinance is built on the faulty premise that CO2 drives temperature changes and that the predictions made in computer models accurately reflect what is going to happen. SPEAKERREQUEST FORM Submit this form to the meeting Secretary prior f, to the discussion item. 1)You will be called forward when it is your turn to speak 2) State your name and speak clearly into the microphone 3) Limit your comments to the time allotted' 4) Provide any written materials to the meeting Secretary 5) Speakers are solely responsible for the content of their statement Date: // Name: (Please Print) [4 -V � Mo -2, 1 Ashland Resident: nl`E�'S Ej NO City: Agenda Topic/item Number: �-e)A�/.Pk Jail S 2- Public Forum Topic, (Non-, Benda item): Please respect the order of proceedings and strictly follow the directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. Disclaimer: By submitting this request to address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not fallow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building, l SPEAKER REQUEST FORM Submit this farm to the meeting Secretary prior to the discussion item. ])You will be called forward when it is your turn to speak 2) State your name and speak clearly into -the microphone 3) Limit your comments to the time allotted' 4) Provide any written materials to the meeting Secretary 5) speakers are solely responsible for the content of their statement Data: ,Fume: (Please Print) ti �r �Lc- Ashland Resident: YES ❑ lea City: Agenda Topic/item Number: .: Public Forum Topic (Non -agenda item): Please respect the order of proceedings and strictly follow the directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. Disclaimer: By submitting i his` request to address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or iprofane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building. SPEAKER REQUEST FORM 1 Submit this form to the meeting Secretary prior to the discussion item. 1)'You will be called forward when it is your turn to speak 2) state your name and speak clearly into -the microphone 3) Limit your comments to the time allotted .4) Provide any written materials to the meeting Secretary ) speakers are solely responsible for the content of their statement Date: Name: (Please Print) y L a rh Ashland Resident: , E] YES NUJ City: ' Agenda Topic/itemi Number: Public Forum Tapia (Non --a endasltern): Please respect the order of proceedings and strictly follow the directions of the presiding. officer. Behavior or actions which are loud' or disruptive are disrespectful and offenders wild be requested', to leave. Disclaimer: By submitting this request to, address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down 'or leave the building.. uo SPEAKER REQUEST FORM Submit this form to the meeting Secretary prior to the discussion item. 1)You will be called forward when it is your turn to speak 2) State your name and speak clearly into the microphone 3) Limit your comments to the time allotted'- 4) Provide any written materials to the meeting Secretary 5) Speakers are solely responsible for the content of their statement Da'te.% W Name: (Please Print) {1 61°,-) am e Ashland Resident: �/_ 0 YES NO City: V Agenda Topic/item Number: Public IF urn Topic -(Non -agenda Item): Please respect the order of proceedings and strictly follow the directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. Disclaimer: By submitting this request to address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated', and I may be requested to sit down or leave the building. SPEAKER REQUEST FORM Submit this form to the meeting Secretary prior to the discussion item. i)Y+ou will be called forward when it is your turn to speak 2) state your name and speak clearly into the microphone 3) Limit your comments to the time allotted' 4) Provide any written materials to the meeting Secretary ) Speakers are solely responsible for the content of their statement [date: Name: (Please Print) T . � 'ce Ashland Resident: t l '{0 YE ErNO city: T� Agenda m -Pis Item Number: t r 0`.._ T Public Forum Topic .(Non -agenda Item): O R r Please respect the order of proceedings and strictly follow the directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. Disclaimer: By submitting this request to address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building. 9 ` SPEAKER REQUEST FOB" �f I Submit this farm to the meeting Secretary prig to the discussion item. I)You will be called forward when it is your turn to speak 2) state your name and speak clearly into the microphone 3) Limit your comments to the time allotted. 4) Provide any written materials to the. meeting Secretary 5) Speakers are solely responsible for the content of their statement Date: Name: hase Prin Ashland Resident: -v Ej YES NO City: .. pM Agenda ,Topiq/Item Dumber: Public Forum Topic -(Non -agenda Item): Please respect the order of proceedings and strictly follow the directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. Disclaimer: By submitting this request to address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building. SPEAKER REQUEST FOR Submit this form to the meeting Secretary prior to the discussion item. 1)You will be called forward when it is your turn to speak 2) State your name and speak clearly inter -the microphone 3) Limit your comments to the time allotted .4) Provide any written materials to the meeting Secretary 5) Speakers are solely responsible for the content of their statement Date: 2 EName: (Please Print) AshlandResident: YES NO City: Agenda Topic/Item Nu(�ber: lec. t'(�f /' Public Forum Topic (Non -a, enda Item): Please respect the order of proceedings and strictly follow the directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. Disclaimer: By submitting this° request to address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building. SPEAKER REQUEST FOR Submit this form to the meeting Secretary prior to the discussion item. l)You will be called forward when it is your turn to speak 2) state your name and speak clearly into -the microphone S') Limit your comments to the time allotted',' 4) Provide any written materials to the meeting Secretary B) Speakers are solely responsible for the content of their statement Date: (Name: (Please Print) CI o4 e, -G Ashland Resident: YES Q NO City: ,Agenda Topic/item Number: Public Forum Topic (Non -a' enda ltem): Please respect the order of proceedings and strictly follow the directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. ®isclairner: By submitting thin request to address the Public Body, I !agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand' that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building. SPEAKER REQUESTFORM Submit this form to the meeting Secretary prior b to the discussion item. 1)You will be called forward when it is your turn to speak 2) State your name and speak clearly into -the microphone 3) Limit your comments to the time allotted .4) Provide any written materials to the meeting Secretary 5) Speakers are solely responsible for the content of their statement ©ate: Name: (Please Print) l) V% V. 4 Ashland Resident: ® YES NO City: C e x l va k p G a k k Agenda Topic/Item Number: i�OvAr", Pie .. Public Forum Topic (Nan -agenda Item): Please respect the order of proceedings and strictly follows the directions of the presiding officer, Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. III r Disclaimer: By submitting this" request to address the Public Body, I I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the, building. f SPEAKER REQUEST FORM Submit this form to the meeting Secretary prior to the discussion item. 1)You will be called forward when it is your turn to speak 2) State your name and speak clearly into -the microphone 3) Limit your comments to the time allotted 4) Provide any written materials to the meeting Secretary 5) Speakers are solely responsible for the content of their statement Date: Name (Please Prfnt) As land Res%dent: j YES NO city: LI � r Agenda �o�ic It Numbe r: ,� �;11 Public Forum Topic (Nion-agenda Item: Z, AIf w. Please i6spect the. order of roceedings and strictly follow the directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. Disclaimer: By submitting thlsj request to address the Public Body, I agree that I will refrain from" the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building.. f fll SPEAKER REQUEST FORM Submit this form to the meeting Secretary prior to the discussion item. kdyef k, n ,f l)You will be called forward when it is your turn to speak ) state your name and speak clearly into the microphone Limit your comments to the time allotted 4) Provide any written materials to the meeting Secretary 5) Speakers are solely responsible for the content of their statement Date: Name: (Please Print) Ashland Resident: }j p 1 YES NO City: ' �� ���°� � � ,✓ Agee topic j Item Number: 1'& e 06dtI0&tt4 Public Forum Topic .(Non -,agenda Item): Please respect the order of proceedings and strictly follow the directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful, and offenders will be requested to leave. Disclaimer, By submitting this request to address the Public Body, I agree that I will refrain frorn the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building. SPEAKER REQUEST FORM Submit this form to the meeting Secretary prior to the discussion item. 1)You will be called forward when it is your turn to speak 2) state your name and speak clearly into the microphone 3) Limit your comments to the time allotted' 4) Provide any written.. materials to the meeting Secretary 5) speakers are solely responsible for the content of their statement Date: An Name: (Please Print) Ashland Resident. E] YES NO City: Agenda Topic/item Number: Public Forum Topic .(Non -agenda Item): Please respect the order of proceedings and strictly follow the directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. Disclaimer: By submitting this request to address the Puibli:c Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be ie-quested L.0 Z)1L UWY-: or leave the building. SPEAKER REQUEST FORM Submit this form to the meeting Secretary prior to the discussion item. 1)You will be called forward when it is your turn to speak 2) State your name and speak clearly into the microphone 3) Limit your comments to the time allotted . 4) Provide any written materials to the meeting Secretary 5) Speakers are solely responsible for the content of their statement Date: Name: (Please Print) Ashland Re sident: ❑ YES El NO City: Agenda Topic/Item Dumber: h-' wv Public Forum Topic .(Non -agenda Item): Please respect the order of proceedings and strictly follow the directions of the presiding officer. Behavior or actions which are loud. or disruptive are disrespectful and offenders will be requested to leave. Disclaimer: By submitting this request to address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building. SPEAKER REQUEST FOR Submiit this form to the meeting Secretary prior to the discussion item. 1)You will be called forward when it is your turn to speak 2) State your name and speak clearly into-thie microphone 3) Limit your comments to the time allotted .4) Provide any written materials to the meeting Secretary 5), Speakers are solely responsible for the content of their statement Date: ;Name'. (Please Print) Ashland Resident: �e Agenda Topic/item Number: Public Forum Topic (Non --agenda item): Please respect the.order of proceedings and strictly follow the tl directions of the presiding officer. Behavior or actions which are loud �or disruptive are disrespectful and offenders will be requested to leave, l Disclaimer: By submitting this request to address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down' or leave the building. i SPEAKER REQUEST FOR Submit this farm to the meeting Secretary prior r to the discussion item. I)You will be called forward when it is your turn to speak 2) State your name and speak clearly into the microphone 3) limit your comments to the time allotted 4) Provide any written materials to the meeting Secretary B) Speakers are solely responsible for the content of their statement 'late: ,/— Name: (Plea Print) Ashland Resident: , ® YES NO City: � 7zz C,) -04'6 -J :� V Agenda Topic/item Number: Public Forum Topic.(Nonragenda Item): Please respect the order of proceedings and strictly follow the directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. Disclaimer: By submitting this request to address the Public Body, I agree that I will., refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building. SPEAKER REQUEST FORM Submit this farm to the meeting Secretary prior to the discussion item. f)You will be called forward when it is your turn to speak 2) State your name and speak clearly into the microphone 3) Limit your comments to the time allotted' 4) Provide any written materials to the meeting Secretary 5) Speakers are solely responsible for the content of their statement Date Name: (Please Print) �a. Ashland Resident: YES NO City: Agenda Topic/item Number: Public Forum Topic .(Non -agenda item): Please respect the order of proceedings and strictly follow the directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. Disclaimer: By submitting this request to address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building. SPEAKER REQUEST FORM Submit this form to the meeting Secretary prier «ar to the discussion item. 1)You will be called forward when it is your turn to speak 2) State your name and speak clearly into the microphone 3) Limit your comments to the time allotted' 4) Provide any written materials to the meeting Secretary 5) Speakers are solely responsible for the content of their statement Date: Siam (Please Print) 7 4G/ L M Ashland Resident; YES NO city. Agenda Topic/Item Number Public Forum Topic,(Non-agenda Item): Please respect the order of proceedings and strictly fallow the directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. Disclaimer: By submitting this request to address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building. I � SPEAKER REQUEST FORM Submit this farm to the meeting Secretary prior to the discussion 'item. 1)You will be called forward when it is your turn to speak 2) State your name and speak clearly into the microphone 3) Limit your comments to the time allotted 4) Provide any written materials to the meeting Secretary 5) speakers are solely responsible for the content of their statement late: d 211, Name (Precise Print) Ashland Resident: El Y'S NO City: ,r -..- Agenda. Topic/Item Number: Public Forum Topic. (Non lagenda Item): Please respect the order of proceedings and strictly follow the directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. Diisclaimer: By submitting this request to address the Public. Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if i do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building. SPEAKER REQUEST FORA Submit this form to the meeting Secretary prig t to the discussion item. f)You will be called forward when it is your turn to speak 2) state your name and speak clearly into the microphone ) Limit your comments to the time allotted 4) Provide any written materials to the meeting Secretary b) Speakers are solely responsible for the content of their statement Date: y Name: (Please print) Ashland Resident: 'DES NO City: Agenda Topic/Item Number: ,, PCjlt ' l ,. Public Forum Topic .(Non -agenda Item): Please respect the order of proceedings and strictly follow the directions of the presiding officer. Behavior or actions which are laud or disruptive are disrespectful and offenders will be requested to leave. Disclaimer: By submitting this request to address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building. SPEAKER REQUEST FORM 1y Submit this form to the meeting Secretary prior to the discussion item. l)You will be called forward when it is your turn to spear 2) State your name and speak clearly into the microphone 3) Limit your comments to the time allotted 4) Provide any written materials to the meeting Secretary 5) speakers are solely responsible for the content of their statement Date: Name: (Please Print) Ashland Resident: YES E] NO City A,enda Topic/item Number: Public. Forum Topic -(Non -agenda Item): Please respect the order of proceedings and strictly follow the directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful' and offenders will be requested to leave. Disclaimer. By submitting this request to address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building. SPEAKER REQUEST FORM Submit this form to the meeting Secretary prior to the discussion item. I)You will be called: forward when it is your turn to speak 2) state your name and speak clearly into the microphone 3) Limit your comments to the time allotted' A) Provide any written materials to the meeting Secretary 5) Speakers are solely responsible for the content of their statement Date: :Name: (Please Print) Ashland Resident: n,YES NO City: Agenda Topic/item Number: Public Forum Topic (Non -age nda Please respect the.order of proceedings and strictly follow the directions of the presiding;: officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave,, Disclaimer: By submitting this request to address the Public Body, I agree that I will refrain from, the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building, SPEAKER REQUEST FORM Submit this form to the meeting Secretary prior to the discussion item. ])You will be called forward when it is your turn to speak 2) State your name and speak clearly into -the microphone 3) Limit your comments to the time allotted 4) Provide any written materials to the meeting Secretary B) Speakers are solely responsible for the content of their statement Date: J 2 02, Name: (Please Print) pup Ashland Resident: y ` YES [] NO City: Agenda Topac/Item Number: Public Forum Topic (Non-a'enda Item): Please respect the, order of proceedings and strictly follow the directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave.. Disclaimer: By submitting this` request to address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that i'f I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building. SPEAKER REQUEST FORM 1 Submit this form to the meeting Secretary prior to the discussion item. 1)You will be called forward when it is your turn to speak 2) state your name and speak clearly into the microphone 3) Limit your comments to the time allotted 4) Provide any written materials to the meeting secretary 5) speakers are solely responsible for the content of their statement. Date: v Name: (Please Print) �?'l C 6 9 , k � _�, Ashland Resident: YES E] NO City: Agenda Topic/item Number: Public Forum Topic -(Non -agenda Item): 4� Please respect the order of and stric y proceedings strictly follow the.... directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. Disclaimer: By submitting this request to address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building. SPEAKER REQUEST FORM Submit this form to the meeting Secretary prior to the discussion item. 1)You will be called forward when it is your turn to speak 2) State your name and speak clearly into the microphone 3) Limit your comments to the time allotted' 4) Provide any written materials to the meeting Secretary B) Speakers are solely responsible for the content of their statement Date:. Name: (Please Print) kreI ', Ashland resident: 3/YES p NO city: Agenda Topic/item Numiber: �tkAVIJ bW WO-* Public Forurn Topic .(Non -agenda Item): Please respect the order of proceedings and strictly follow the directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. Disclaimer: By submitting this request to address the public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not fallow procedure my spearing time may be terminated, and I may be requested to sit down or leave the building. y SPEAKER REQUEST CORM fff Submit this form to the meeting Secretary prior to the discussion item. 1)You will be called forward when it is your turn to speak 2) state your name and speak clearly into the microphone 3) Limit your comments to the time allotted- 4) Provide any written materials to the meeting Secretary 5) Speakers are solely responsible for the content of their statement Cate: Y Name: (Please Print) _ R Ashland Resident YES ® NO City: Age dcr T'capic/Item Number: Public Forum Topic.(Non-agenda Item): Please respect the order of proceedings and strictly follow the directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. Disclaimer: By submitting this request to address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building. �r SPEAKER REQUEST FOR Submit this form to the meeting Secretary prior to the discussion item. 1)You will be called forward when it is your turn to speak 2) state your name and speak clearly into -the microphone 3) Limit your comments to the time allotted .4) Provide any written materials to the meeting Secretary b) speakers are solely responsible for the content of their statement Date: l e: iAx' �Narne: (Please Print) Ashland Resident: YES ❑ NO City„ Agenda Topic/item Number: Public Forum Topic (Non-a'enda item): JA Please respect the,order of proceedings and strictly follow the directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. Disclaimer: By submitting this request to address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building, SPEAKER REQUEST FORM Submit thiis farm to the meeting! Secretary prior to the discussion item. 1)You will be called forward when it is your turn to speak 2) State your name and speak clearly into -the microphone 3) Limit your comments to the time allotted. .4) Provide any written materials to the meeting Secretary 5) Speakers are solely responsible for the content of their statement Date:. ) / �zl 14�- " Name: (Ple se Print) Ashland Resident: zY 1=5 NOCity: Agenda Topic/item lJrb r: KoJm� Public Forum Topic (Non -agenda Item: Please respect the order of proceedings and strictly follow the directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. Disclaimer: By submitting this request to address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or, leave the building. !r SPEAKER REQUEST FORM Submit this form to the meeting Secretary prior to the discussion item. 1)You will be called forward when it is your turn to speak ) State your name and speak clearly into the microphone S) Limit your comments to the time allotted 4) Provide any written materials to the meeting Secretary B) Speakers are solely responsible for the content of their statement Date: Name: (Please Print 4111-1 L164 Ashland Resident: YES NO City: Agenda Topic/item Number: Of Public Forum Topic, (Non -agenda Item): Please respect the order of proceedings and strictly follow the directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requestedto leave. Disclaimer: By submitting this request to address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit dawn or leave the building. From: noreoly(cbcivici2lus. com To: Ashland City Recorder Subject: Online Form Submittal: City Council Public Testimony Form Date: Tuesday, January 21, 2025 9:44:27 AM [EXTERNAL SENDER] City Council Public Testimony Form Public Testimony This form allows citizens to submit public testimony for Council meetings. Testimony is accepted for both general public forum items and agenda items. This form must be submitted by 10 am the day of the meeting. Written testimonies submitted by the deadline will be available to the Mayor and City Council before the meeting. All public testimony will be included in the agenda packet. Full Name Brad Archuleta Meeting Date 1/21/2025 Email Address barchuleta@ua290. if you want to written provide written testimony, or if you want to speak via Zoom. Indicate if you would Agenda Item like to speak during Public Forum or for an agenda item. Written Testimony I would like to Speak in opposition of this Ordinance 3254 In (Leave this section regards to the residential use of natural gas. blank if you are requesting to speak electronically.) Upload a file or image Field not completed. Email not displaying correctly? View it in your browser. From: noreoly(cbcivici2lus. com To: Ashland City Recorder Subject: Online Form Submittal: City Council Public Testimony Form Date: Monday, January 20, 2025 7:46:11 PM [EXTERNAL SENDER] City Council Public Testimony Form Public Testimony This form allows citizens to submit public testimony for Council meetings. Testimony is accepted for both general public forum items and agenda items. This form must be submitted by 10 am the day of the meeting. Written testimonies submitted by the deadline will be available to the Mayor and City Council before the meeting. All public testimony will be included in the agenda packet. Full Name David Cobar Meeting Date 1/21/25 Email Address dcobar@earthadvantage. if you want to written provide written testimony, or if you want to speak via Zoom. Indicate if you would Agenda Item like to speak during Public Forum or for an agenda item. Written Testimony Field not completed. (Leave this section blank if you are requesting to speak electronically.) Upload a file or image 2025 Ashland Electrification Support Letter.pdf Email not displaying correctly? View it in your browser. Dear Members of the Ashland City Council, The ZERO Coalition, a network of Oregon -based sustainability advocates, building professionals, and housing champions, is proud to express our strong support for the proposed Pollution Fee ordinance. This policy represents a crucial step in Ashland's journey toward electrification, sustainability, and achieving the ambitious goals of the Climate & EngLgy Action Plan (CEAP). The Pollution Fee ordinance is a practical and impactful measure to reduce emissions from new construction and transition Ashland's buildings away from reliance on fossil fuels. By implementing a fee on new gas hookups, the city can incentivize the adoption of clean, efficient electric appliances while generating funds to support low-income households in making the transition to electrification. Buildings contribute approximately 24% of Ashland's greenhouse gas emissions, with a significant share coming from residential structures. Gas appliances, long associated with affordability and convenience, are now understood to be costly, polluting, and harmful to health. Research shows that they produce indoor air pollutants like nitrogen dioxide and methane, increasing the risk of childhood asthma and other health conditions. Transitioning to electric appliances —especially with Oregon's commitment to 100% renewable electricity by 2040—offers a healthier, safer, and more cost-effective alternative. Electric systems such as heat pumps are highly efficient, providing both heating and cooling while reducing emissions by over 80% compared to gas systems. While the Pollution Fee ordinance is an essential first step, the ZERO Coalition urges Ashland's Council to implement the additional components of the Climate & Clean Air Policy Package concurrently with one another. These components include: • Establishing a low NOx appliance standard transitioning to zero NOx over time. • Prohibiting new gas infrastructure in city rights -of -way by December 2025. • Phasing out fossil fuels in existing and future commercial buildings. Each of these measures complements the Pollution Fee, collectively supporting Ashland's transition to a clean energy future while prioritizing health, safety, and affordability. The Pollution Fee ensures that the transition to electrification is equitable. By reinvesting funds into programs that support low-income households, Ashland can help its most vulnerable residents access efficient, cost -saving technologies. As utility rates for gas continue to rise, reducing reliance on fossil fuels will protect residents from increasing energy costs. Local developers, such as the Housing Authority of Jackson County and KDA Homes, already demonstrate the financial and environmental benefits of all -electric, solar -ready construction. These projects prove that affordable, sustainable housing is not only possible but also practical and scalable. The Pollution Fee ordinance is a bold and necessary policy that will position Ashland as a leader in climate action and sustainable development. It reflects the values of a community committed to clean air, affordable energy, and a livable future. Passing this ordinance is a critical step, but ongoing collaboration to implement the remaining components of the Climate & Clean Air Policy Package will be essential to achieve Ashland's climate goals. The ZERO Coalition supports the Council in this work to ensure a healthier, more equitable, and sustainable future for Ashland and beyond. Thank you for your leadership and commitment to climate action. Signed, Dave Cobar Earth Advantage From: noreoly(cbcivici2lus. com To: Ashland City Recorder Subject: Online Form Submittal: City Council Public Testimony Form Date: Saturday, January 18, 2025 9:15:22 PM [EXTERNAL SENDER] City Council Public Testimony Form Public Testimony This form allows citizens to submit public testimony for Council meetings. Testimony is accepted for both general public forum items and agenda items. This form must be submitted by 10 am the day of the meeting. Written testimonies submitted by the deadline will be available to the Mayor and City Council before the meeting. All public testimony will be included in the agenda packet. I111II1101FT"11V Meeting Date Email Address Indicate if you want to provide written testimony, or if you want to speak via Zoom. Indicate if you would like to speak during Public Forum or for an agenda item. James H Cannon 1-21-25 James Agenda Item Written Testimony One cold winter night a camel asked his master if he could put (Leave this section his head under the tent to stay warm. The master said yes - what blank if you are could it hurt? After all it was just a little thing. Soon enough the requesting to speak persuasive camel was asking to bring his whole body inside. electronically.) What could the master say- having surrender to the camels nose coming inside he had set a precedent without fully thinking through the consequences and surrender to the logic of the camels position. Thus with agreeing to tax non -electric ways of staying warm , cooking your food or heating your water for new construction - which is already very , very expensive- you have opened the tent up to taxing existing appliances because they also use fossil fuels. If fossil fuels are bad - why are they only bad in new homes but not existing homes.? So if you surrendered to the logic of imposing such a tax amounting to thousands of year on new Ashland home owners you set a precedent and are also forcing homeowners into the clutches of the power companies who will be constantly asking to raise rates to cover jury judgements for their negligence. If taxes on fossil fuel appliances are to be adopted why just us. Shouldn't it apply statewide? Shouldn't decision that increase the costs of housing get consideration from the Governor and legislators too? Shouldn't policy be Oregon wide? The Ashland market for natural gas is but a speck - insignificant in the larger scheme. I have to say I regard the ordinance as nothing more than meddlesome virtue signaling. I urge your rejection of the ordinance to impose a tax on non- electric appliance lest we end up with an entire camel. Sincerely, James Cannon Upload a file or image Field not completed. Email not displaying correctly? View it in your browser. From: noreoly(cbcivici2lus. com To: Ashland City Recorder Subject: Online Form Submittal: City Council Public Testimony Form Date: Tuesday, January 21, 2025 9:48:11 AM [EXTERNAL SENDER] City Council Public Testimony Form Public Testimony This form allows citizens to submit public testimony for Council meetings. Testimony is accepted for both general public forum items and agenda items. This form must be submitted by 10 am the day of the meeting. Written testimonies submitted by the deadline will be available to the Mayor and City Council before the meeting. All public testimony will be included in the agenda packet. I111II1101FT"11V Meeting Date Email Address Indicate if you want to provide written testimony, or if you want to speak via Zoom. Indicate if you would like to speak during Public Forum or for an agenda item. Written Testimony (Leave this section blank if you are requesting to speak electronically.) Upload a file or image Paul Elder 1 /21 /2025 WPElder@ua290. Zoom Agenda Item I would like to speak in opposition of Ordinance 3254 and the usage of residential natural gas. Field not completed. Email not displaying correctly? View it in your browser. From: noreoly(cbcivici2lus. com To: Ashland City Recorder Subject: Online Form Submittal: City Council Public Testimony Form Date: Tuesday, January 21, 2025 8:50:44 AM [EXTERNAL SENDER] City Council Public Testimony Form Public Testimony This form allows citizens to submit public testimony for Council meetings. Testimony is accepted for both general public forum items and agenda items. This form must be submitted by 10 am the day of the meeting. Written testimonies submitted by the deadline will be available to the Mayor and City Council before the meeting. All public testimony will be included in the agenda packet. Full Name Bryan Oguri Meeting Date 1/21/25 Email Address boguri@ua290. if you want to written provide written testimony, or if you want to speak via Zoom. Indicate if you would Agenda Item like to speak during Public Forum or for an agenda item. Written Testimony I would like to speak about the big picture around,eliminating (Leave this section natural gas. I want talk how dangerous this is for the public. The blank if you are devastation and death this could cause. requesting to speak electronically.) Upload a file or image Field not completed. Email not displaying correctly? View it in your browser. From: noreoly(cbcivici2lus. com To: Ashland City Recorder Subject: Online Form Submittal: City Council Public Testimony Form Date: Wednesday, January 15, 2025 10:04:44 AM [EXTERNAL SENDER] City Council Public Testimony Form Public Testimony This form allows citizens to submit public testimony for Council meetings. Testimony is accepted for both general public forum items and agenda items. This form must be submitted by 10 am the day of the meeting. Written testimonies submitted by the deadline will be available to the Mayor and City Council before the meeting. All public testimony will be included in the agenda packet. I111II1101FT"11V Meeting Date Email Address Indicate if you want to provide written testimony, or if you want to speak via Zoom. Indicate if you would like to speak during Public Forum or for an agenda item. Bryan Sohl MD 01 /21 /2025 bsohlmfm@mac. Agenda Item Written Testimony I would like to speak publicly regarding the agenda item " First (Leave this section Reading of the Carbon Pollution Impact Fee Ordinance". I am blank if you are Chair of Ashland's Climate and Environment Policy Advisory requesting to speak Committee (CEPAC). I would also like to submit written electronically.) testimony on the subject for Council Review. Please see attached BRIEF Powerpoint from CEPAC on this issue. Bryan Sohl CEPAC Chair Upload a file or image CEPAC Statement on Ordinance.pptx Email not displaying correctly? View it in your browser. • 0IN,r How Did We Get Here? • March 2023, Ashland Youth present to City Council a request to pass an ordinance to require the electrification of new buildings • Council directs CEPAC to study an ordinance • City Staff and CEPAC work on a concept of an ordinance • Stakeholders are engaged • January of 2024, CEPAC made recommendations to Council • Council reviews CEPAC recommendations, makes their own recommendations and sends process back to City Attorney • Today we are having the first reading of an ordinance. Was the Ashland Community Involved? • "YES! Deeply involved! • Item discussed at multiple CEPAC meetings, where public comment was entertained. • Stakeholders were proactively identified and actively invited to participate. Two WELL ATTENDED Stakeholder meetings on the subject were held in October of 2023. • 72 people attended • 28 people testified; 26 in favor of an ordinance, 1 against, 1 neutral • City and CEPAC received 101 written comments re: Ordinance • 95 letters in support of an ordinance, 5 against, 1 neutral Will This Ordinance Raise the Cost of New Homes in Ashland? • NO! • Rocky Mountain Institute study of nine USA markets (including Eugene) found all -electric new home costs were less to build and maintain than mixed Natural gas -electric new homes INALL NINE MARKETS • Less Upfront construction costs (Did not even include incentives and rebates) • Less annual energy bills. (Even cheaper in Ashland) • Less 15-year total life -cycle costs ($5850 less over 15 years in Eugene) Key Supporters of an Ordinance • CEPAC - CEPAC UNANIMOUSLY and ENTHUSIASTICALLY Supports the Climate Pollution Impact Fee Ordinance • An important step in meeting Ashland's (CEAP) Goals • A model for other Oregon Communities Key Supporters of an Ordinance • Ashland Youth • We are dealing with our children's future here • Ryan Haynes, Director of Real Estate Development, Jackson County Housing Authority • "Affordable housing is what we do and who we are. HAJC utilizes all -electric construction. We have realized reduced construction costs associated with the need for fewer infrastructure installations such as pipelines and venting systems". • "We have also found that our residents who live in all -electric apartment buildings can anticipate competitive, if not reduced, utility bills over time". Key Supporters of an Ordinance • Mark Knox— KDA Homes. A leading developer in town including Eco-Friendly Communities in Ashland such as Beach Creek • "Overall, the current City Council should know about the multiple times Ashland has been at the forefront leading the State of Oregon, always applauded by numerous municipalities around the State, in having the courage to adopt new code and policies that are now standard (solar access, site design, sign code, max building size, parking standards, etc.). Key Supporters of an Ordinance • Michael Mehaffy, PhD —Lead Planner Townmakers LLC. The Developer of the Planned Crowman Mill Project • "Speaking now on behalf of Townmakers LLC, the company believes that going all -electric on residential is a smart move." Budget Committee Member Voting ff 1/21/2025 Councilor Hansen Rank in order of preference 1 -7. Name Rank Dahle, Dylan Fredericks, James Gobelman, Larry " Morrison, Mark Murry, Michael Navickas, Eric Roy, Kristen Spiegler, Ariana Sturm, Jeanine Wade, Meg 1= highest, 7 = lowest. The top 5 vote earners will be selected to be on the committee. Those ranked 1 & 2 - term length is through 6/30/2028. Those ranked 3 & 4 - term length is through 6/30/2026. The person ranked 5 - term length is through 6/30/2025. Budget Committee Member Voting ,` 1/21/2025 Councilor Kaplan Rank in order of preference 1 -7. Name Rank Dahle, Dylan Fredericks, James Gobelman, Larry Morrison, Mark Murry, Michael Navickas, Eric J Roy, Kristen Spiegler, Ariana Sturm, Jeanine Wade, Meg 1= highest, 7 = lowest. The top 5 vote earners will be selected to be on the committee. Those ranked 1 & 2 - term length is through 6/30/2028. Those ranked 3 & 4 - term length is through 6/30/2026. The person ranked 5 - term length is through 6/30/2025. Budget Committee Member voting ,,ai 1/21/2025 Councilor Bloom Rank in order of preference 1 -7. Name Rank Dahle, Dylan ey Fredericks, James Gobelman, Larry rf Morrison, Mark Murry, Michael Navickas, Eric Roy, Kristen 3 Spiegler, Ariana Sturm, Jeanine Wade, Meg 1 = highest, 7 = lowest. The top 5 vote earners will be selected to be on the committee. Those ranked 1 & 2 - term length is through 6/30/2028. Those ranked 3 & 4 - term length is through 6/30/2026. The person ranked 5 - term length is through 6/30/2025. e ar Budget Committee Member Voting 1/21/2025 Councilor Knauer Rank in order of preference 1 -7. Name Rank �— Dahle, Dylan Fredericks, James Gobelman, Larry �4 Murry, Michael 3 Navickas, Eric Roy, Kristen G Spiegler, Ariana 2 8 Wade, Meg '�- 1= highest, 7 = lowest. The top 5 vote earners will be selected to be on the committee. Those ranked 1 & 2 - term length is through 6/30/2028. Those ranked 3 & 4 - term length is through 6/30/2026. The person ranked 5 - term length is through 6/30/2025. LFW Budget Committee Member Voting A 1/21/2025 Mayor Graham Rank in order of preference 1 -7. Name Rank Dahle, Dylan Fredericks, James Gobelman, Larry (p Morrison, Mark Murry, Michael 5 Navickas, Eric Roy, Kristen Z Spiegler, Ariana 7 Sturm, Jeanine Wade, Meg t4 1= highest, 7 = lowest. The top 5 vote earners will be selected to be on the committee. Those ranked 1 & 2 - term length is through 6/30/2028. Those ranked 3 & 4 - term length is through 6/30/2026. The person ranked 5 - term length is through 6/30/2025. Budget Committee Member Voting ,= 1/21/2025� Councilor DuQuenne Rank in order of preference 1 -7. Name Rank Dahle, Dylan Fredericks, James 1 Gobelman, Larry 6 Morrison, Mark Murry, Michael 7 Navickas, Eric Roy, Kristen 4 Spiegler, Ariana 5 Sturm, Jeanine 2 Wade, Meg 3 1 = highest, 7 = lowest. The top 5 vote earners will be selected to be on the committee. Those ranked 1 & 2 - term length is through 6/30/2028. Those ranked 3 & 4 - term length is through 6/30/2026. The person ranked 5 - term length is through 6/30/2025. q4 �(e?) \oo Qr Jo- �Q'� a� OQ gyp. ova Dahle, Dylan 0 Fredericks, James 1 1 Gobelman, Larry 6 6 Morrison, Mark 0 Murry, Michael 7 7 Navickas, Eric 0 Roy, Kristen 4 4 Spiegler, Ariana 5 .' 5 Sturm, Jeanine 2 2 Wade, Meg 3 1 1 1 3 Rank 1 & 2 term ending 2028 "5� (zc)\A 4, QS FYe�Q�t��C S Rank 3 & 4 term ending 2026 1(� tCh�� IYIUYY- `I Rank 5 term ending 2025 r y -P� wCL-QU N N 51 \oo�1�eel tara a���10V /1� Dahle, Dylan 4 0 10 10 6 10 Fredericks, James 1 0 1 3 10 6 1 Gobelman, Larry 7 0 6 6 7 10 4 Morrison, Mark Navickas, Eric 5 10 0 0 10 10 10 1 4 10 3 1 10 5 Roy, Kristen Sturm, Jeanine 3 10 0 0 4 2 2 10 1 5 4 10 6 8 Wade, Meg 10 0 3 4 8 2 7 Total 58 0 58 58 56 58 46 Rank 1 & 2 term ending 2028 term ending 2026 Rank 5 term ending 2025 Any vote over 7 or no ranking = 10 40 22 2028 40 42 37 20 2028 45 34 2025 City Council Liaison Assignments January 20, 2025 Commissions & Standing Advisory Committees 2025 First Assignment 2025 Second Assignment Parks & Recreation Commission(City Charter Hansen Bloom Planning* Commission Knauer Climate and Environmental Policy_ Ka Ian Dahle Historic Preservation Dahle Housing and Human Services Bloom Kaplan Public Art DuQuenne Social Equity and Racial Justice Dahle DuQuenne Transportation Hansen Knauer City Ad Hoc Committees 2025 First Assignment 2025 Second Assignment Ashland Water Advisory Committee — Dormant this year Early Leaming Committee Bloom _ Regional Boards & Committees 2025 First Assignment 2025 Second .Assignment Chamber of Commerce / Travel Ashland Knauer Rogue Valley Council of Govemments . VCOG Hansen Jackson County Continuum of Care Kaplan Rog,ue Valley Metropolitan Planning Organization RVMPO DuQuenne Rogue Valley Transportation District RVTD DuQuenne Southem Oregon Regional Economic Development Inc. Dahle Knauer Page 1 of 2 Community Relationships Unlike typical Council Liaison assignments where the councilor is expected to regularly attend committee or commission meetings, the Community Liaison would be expected to open a line of communication with the leadership of the organization and check in quarterly to understand how things might be changing for that organization, learn about new activities, and discuss any challenges. The purpose of this structure is to help the City Council as a body understand the current reality of the City's primary community partners as we, and they, navigate this time of great change. As Community Liaisons, Ashland City Council members would share similar information with those community organizations at their request. Community Or anizations 2025 First Assignment 2025 Second Assignment Ashland Communitv Hospital Dahle Ashland School District Kaplan Bloom All Age Friendly Ashland Knauer Crisis Response Network Bloom Mount Ashland Hansen Opportunities for Housing, Resources & Assistance Ka plan Oregon Shakespeare Festival (OSF) Graham Kaplan Rogue Vallev Mountain Bike Association RVMBA) Hansen Southern Oregon University SOU Gt•aham Du uenne Page 2 of 2