HomeMy WebLinkAbout2024.07.18RDACMinutes
IMPORTANT: Any citizen may orally address the Parks Commission on non-agenda items during the Public Forum. Any citizen may submit written comments to the Commission on any item on the
Agenda, unless it is the subject
of a public hearing and the record is closed. Time permitting, the Presiding Officer may allow oral testimony. If you wish to speak, please out the Speaker Request Form located near
the entrance to the Council Chambers. The
chair will recognize you and inform you as to the amount of time allotted to you, if any. The time granted will be dependent to some extent on the nature of the item under discussion,
the number of people who wish to speak, and
the length of the agenda.
MINUTES-FINAL
ASHLAND PARKS & RECREATION COMMISSION
Recreation Division Advisory Committee (R-DAC)
July 18, 2024; 4-5:30pm
In-person Meeting at 340 S. Pioneer St. Ashland, OR 97520
Present: Committee Members: Buck, Grimm, Dotson, Lewis, Bachman, Blanton
Absent: Committee Members: NONE
4:00 p.m.
CALL TO ORDER
Meeting called to order by Chair Grimm at 4:02pm.
APPROVAL OF MINUTES
nd
Minutes from March 21, 2024, Meeting. Buck moved to approve. Blanton 2. All yes. Bachman, Dotson
and Lewis abstain.
nd
Minutes from May 16, 2024, Meeting. Grimm moved to approve. Buck 2. All yes. Blanton, Bachman and
Lewis abstain.
ADDITIONS OR DELETIONS TO THE AGENDA
Buck asked for an agenda item called “Input for operations of programs” for the end of the meeting. Buck
nd
made a motion to approve the addition of the agenda item. Blanton 2. All yes.
PUBLIC PARTICIPATION
Open Forum
o Cori Frank spoke about a recycling program that the Ashland Pickleball Club (APC) is undertaking.
She spoke about Court #5 in Lithia being repaired by APR staff and APC perceived need for more
pickleball courts.
STANDING REPORTS
Recreation Manager
o Manager Flora gave information on status of pool programs and registrations for swim lessons
which were full.
o Information was provided on status of Fall 2024 recreation season programming and development
of PlayGuide.
o Information provided on rollout of David’s Chair program providing more accessibility to trails in
Lithia Park.
Deputy Director
o Dials gave an update on staffing including the recent hire of the Admin Assistant position, Golf
Course Manager position and temporary hire at the Nature Center.
o Information provided regarding the Ashland Folk Collective Concert Series.
o Information provided regarding the continued update of the City of Ashland Website.
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NEW BUSINESS
Bylaw Compliance
o Staff discussed with the committee the need to update the bylaws based on the direction from the
City related to elected officials voting on committees. The City is working in partnership with the
legal department and staff liaisons to put together a procedural guidebook that will help direct
committee policies and procedures. More information will be coming soon, and staff will bring back
draft RDAC bylaws and some potential for training at a later date.
o Feedback from the RDAC committee included:
Keep the committee at 7 people but no less than 4.
Input for operations of programs. Agenda item added by Buck.
o Buck explained the added agenda item. Wants to support parks mission and serve the community
and feels there should be a mechanism to define an issue, discuss the issue and come up with
solutions for the issue. Some type of system or tool where issues can be brought to the committee.
She spoke about the recent concerns at Riverwalk park with signage and her frustration that no
current solutions exist. Staff will bring back some ideas at a future meeting.
o Request by Buck made for pool survey to gather data about community’s preference for
duration of swim season and preferred programs
Next Meeting September 19, 2024
Meeting adjourned at 5:32pm
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