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Home My WebLink About2025-02-05 Historic Packet HPACCommittee Agenda Note: Anyone wishing to speak at any HPAC meeting is encouraged to do so. If you wish to speak, please rise and, after you have been recognized by the Chair, give your name and complete address for the record. You will then be allowed to speak. Please note the public testimony may be limited by the Chair. Times noted for each item are approximate… February 5, 2025 AGENDA (4:00) CALL TO ORDER: Meeting held in person at 51 Winburn Way and via Zoom at: https://zoom.us/j/99088821040?pwd=5a9zoMbDzXB1GyMJNcYUSgte7kUdrj.1 READING OF LAND ACKNOWLEDGEMENT I.(4:05) APPROVAL OF AGENDA II.(4:10)APPROVAL OF MINUTES Minutes of January 8, 2025 III.(4:15) PUBLIC FORUM IV.(4:30) LIASON REPORTS A.Council Liaison - Jeff Dahle B.Community Center Management Advisory Committee – Dale Shostrom C.Staff Liaison – Derek Severson V.(4:45) DISCUSSION ITEMS A.Review Board Assignments – March B. Pre-Application Review: 500 A Street C.Historic Preservation Week – Week of May 19 (see nomination list in packet) – PastForward Theme th Review Nominations Finalize Week’s Event Schedules Subcommittee/Assignments VI.(6:00) ADJOURNMENT Page 1 of 1 HPAC Committee Minutes (Draft) January 8, 2025 4:00PM – 6:00PM Community Development/Engineering Services Building – 51 Winburn Way 4:00PM CALL TO ORDER Scharen called the meeting to order at 4:00PM Commissioners Present: Council Liaison: Whitford Jeff Dahle -ABSENT Scharen Planning Commission Liaison: Brouillard Lisa Verner Bonetti Staff Present: Emery Derek Severson; Planning Manager Regan Trapp; Admin Support Committee members absent: Repp Shostrom Skibby Special Guest: John Maher has applied for both Planning Commission and HPAC. He was present for the meeting to observe only. READING OF LAND ACKNOWLEDGEMENT Land Acknowledgement was read by Scharen. (4:05) APPROVAL OF AGENDA (5 min) Committee suggested amendments to Agenda. (4:10) APPROVAL OF MINUTES (5 min) Historic Committee meeting of December 4, 2025 HPAC Committee Minutes (Draft) (4:15) PUBLIC FORUM (15 min) There was no one in the audience wishing to speak. (4:30) LIAISON REPORTS (5 min) Councilor Dahle was absent, so no Liaison report was given. Severson gave the staff report. Items discussed were: Committee concerns over why City Hall isn’t open to the public. Council will revisit Climate Friendly Areas to include the Downtown District in February. Croman Mill applicants have met with City staff regularly regarding their application and will submit new material within the next year. T here will be a presentation regarding Accessory Residential Units on March 15 th from 11-4 at the Civic Center in Phoenix. (4:55) DISCUSSION ITEMS (10 min) A.Review Board Assignments February B. Discussion of the Preservation Plan with updates added by Severson. Updates to Preservation plan discussion included the following: Purpose Page 6 - OSF Page 8 Survey question section -tabled until February or March 2025 “Changes to Code Revisions” section – Is there specific language we want to develop in regard to this? Bottom of page 23 – Some of our standards contradict the Secretary of State’s standards. Page 29 – Enabling language is being updated for each Committee. These will be updated as the year progresses. Page 33 – Economic incentives The Committee discussed the following topics for update and review: ARU review (Regulatory) – Education and outreach regarding approved ARU plans that are under review from the city. This HPAC Committee Minutes (Draft) group has a good range of expertise to add some clarification and education for homeowners regarding building in the Historic Districts. Senate Bill 1537 – Exemption from City Standards by virtue of housing needs. There has been no guidance from the State on regulation of this. Chair Scharen suggested that when the Community Center opens in the Spring that we celebrate it’s opening along with Historic Preservation Month. The following ideas were discussed with the highlighted ones being the popular choice to move forward with. a.Scharen’s idea for the upcoming Historic Preservation Week: i.Open the Community Center for HPW, offering a few workshops, tours and use the space for the Preservation Awards. ii.Short talk on historic house ID’s iii.Talks on history iv.Walks and tours - Self guided and tours v.Yard signs placed on historic homes for identification. vi.Roaring 20’s Theme for Historic Preservation Week vii.Terry Skibby story map – Walking tour b.A Subcommittee will be formed in February regarding the activities of Historic Preservation Month. Bonetti and Scharen expressed interest in moving forward with planning the activities. ADJOURNMENT Next meeting is scheduled for February 5, 2025, at 6:00pm at, 51 Winburn Way There being no other items to discuss, the meeting adjourned at 5:24 pm Respectfully submitted by Regan Trapp March 2025 HPAC Review Board Meet at 3:00pm - Lithia Room Every other week **Staff to email if there is anything to review on the off weeks** DATE COMMITTEE MEMBERS ATTENDING March 6th March 20th *Call 541-488-5305 to verify there are items on the agenda to review TJUF!JNQSPWFNFOUT-!JODMVEJOH!BU.HSBEF!DPVSUZBSE!QBWJOH-!QMBOUJOH!BOE!JSSJHBUJPO-!GFODFT BOE!HBUFT-!BOE!MPX!XBMMT/!NPEJGJDBUJPO!PG!TJEFXBMLT!UP!JNQSPWF!USFF!HSPXUI!JT!BMTP QSPQPTFE/!QSPQPTFE!FYUFSJPS!SFOPWBUJPO!UP!UIF!DPNNFSDJBM!CVJMEJOH-!SFQMBDFNFOU!PG EPPS!BOE!WFTUJCVMF!BU!(B(!TUSFFU!XJUI!XJOEPX!BOE!XBMMT-!FYUFSJPS!TUBJS!NPEJGJDBUJPO- BEEJUJPO!PG!DPWFSFE!CBDL!FOUSZ!BOE!BSCPS-!BOE!DPOTUSVDUJPO!PG!B!SPPG!EFDL!XJUI QFSHPMB/ QJQFS!WPO!DIBNJFS-! UFSSBJO!MBOETDBQF!BSDIJUFDUVSF )652*!611.5887 QJQFSAUFSSBJOBSDI/DPN 421!PBL!TU-!TVJUF!4 :8631 BTIMBOE LBQMBO!USVTU-!KVMJF!BOE!KPSZ!FU!BM 563!TUSBXCFSSZ!MO :8631 BTIMBOE 611!(B(!TUSFFU 6611 1:BC Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y OP!DIBOHF QSPQPTFE!GBDBEF!DIBOHF; SFQMBDF!FYJTUJOH!EPPST XJUI!OFX!XJOEPXT!.!BMM OFX!!XBMMT0XJOEPXT!PO OPSUI!FMFWBUJPO QSFWJPVTMZ!BQQSPWFE VOEFS!CVJMEJOH!QFSNJU CE.OS.3135.1141: QSPQPTFE!FYUFSJPS TUBJSXBZ-!BXOJOHT- BSCPS-!BOE!HVBSESBJM;!!. BMM!OFX!XBMMT0XJOEPXT- EPPST!PO!XFTU!FMFWBUJPO QSFWJPVTMZ!BQQSPWFE VOEFS!CVJMEJOH!QFSNJU CE.OS.3135.1141: QSPQPTFE!FYUFSJPS!TUBJSXBZ- BXOJOHT-!BSCPS-!BOE!HVBSESBJM; !.!BMM!OFX!XBMMT0XJOEPXT- EPPST!PO!TPVUI!FMFWBUJPO QSFWJPVTMZ!BQQSPWFE!VOEFS CVJMEJOH!QFSNJU!CE.OS.3135.1141: Commercial Renovation 500 A Street Ashland ,OR 97520 APPENDIX 1 IMAGES of PROPOSED EXTERIOR RENOVATION IMAGE 1 - CORNER of FOURTH and A STREET ELEVATION existing IMAGE 2 - PROPOSED CORNER ELEVATION Ashland / Port Orford Oregon | 541.552.9502 Commercial Renovation 500 A Street Ashland ,OR 97520 IMAGE 3 - A STREET ELEVATION existing structure IMAGE 4 - PROPOSED A STREET ELEVATION Ashland / Port Orford Oregon | 541.552.9502 Commercial Renovation 500 A Street Ashland ,OR 97520 IMAGE 5 - EXISTING 4th STREET ELEVATION IMAGE 6 - PROPOSED 4th STREET ELEVATION Ashland / Port Orford Oregon | 541.552.9502 Commercial Renovation 500 A Street Ashland ,OR 97520 APPENDIX 2 – MATERIAL and COLOR SUBMITTAL EXTERIOR FINISHES (N) SIDING STUCCO NEW Manufacturer: TBD Series/Model #: Heavy Dash Texture Option #1 Finish/Color: Sherman Williams Classic French Gray – SW0077 Option #2 Finish/Color: Sherman Williams Silver Gray – SW0049 NOTES: General stucco overlay G.C. to provide 2’x2’ sample of each texture for approval by architect (N) SIDING STUCCO NEW Manufacturer: TBD Series/Model #: Medium Texture Finish/Color: Sherman Williams Classic Light Buff – SW0050 NOTES: Overlay at corner entry G.C. to provide 2’x2’ sample of each texture for approval by architect (E) SIDING Existing Masonry (to be painted) Manufacturer: Sherman Williams Series/Model #: Finish/Color: Classic Light Buff – SW0050 NOTES: G.C. to provide sample for approval by architect Ashland / Port Orford Oregon | 541.552.9502 Commercial Renovation 500 A Street Ashland ,OR 97520 EXTERIOR FINISHES (N) SIDING HORIZONTAL WOOD NEW Manufacturer: Nakamoto Forestry Series/Model #: Pika-Pika Finish/Color: Alkyd Oil White Select Grade NOTES: G.C. to provide 2’x2’ sample for approval by architect EXTERIOR DOOR & WINDOW FINISH NEW Manufacturer: Milgard Series/Model #: Vinyl Finish/Color: Black NOTES: G.C. to provide sample for approval by architect Ashland / Port Orford Oregon | 541.552.9502 Historic Preservation Month Activities Ideas Any other time! In a social distancing world! Public display of preservation work. (library, city Put it online. hall, courthouse, etc.) Extend it beyond May. Send a press release about preservation month Hey! You can still do this and we all need a good with a good story about the significance of story. historic places. Organize a community gathering where residents Use your social media accounts and encourage share their memories. everyone to post stories and photos of historic places in your community. You might even find some photos of places you have never seen before! Invite a guest speaker to present about the Think about hosting a Facebook or Instagram Live history of local historic places. event. People can ask questions and watch the speaker. Or maybe a series of YouTube videos! Invite a guest speaker to present about the value See if the guest speaker would be willing to of historic places. create a YouTube video. This can be shared with many and used in the future! Organize a walking tour of historic places. Facebook live a tour! Or create some Instagram stories. Promote you walking tour brochures, to spice up neighborhood walks. GIS Story Maps are fun and interactive! Add a special feature to the website. Same. Think about adding to your outreach efforts and create some new social media accounts. Create a community hashtag. #HeritageRocks Hold a preservation scavenger hunt. Same. Develop a sheet of close-up architectural features for people to find. Fill it out and submit for a drawing. Or upload a photo on social media to be put in a drawing (include a hashtag so you can find everything). owners to post in the windows of historic properties and have people search for them on walks. Hold a historic cemetery clean-up day. Hold an online training. Let people sign up to plots to care for while social distancing. This is a great household activity. www.oregonheritage.org - wood window Hold online training. repair, weatherization, how to pick historic paint Partner with a local hardware store to show colors. off some of the materials they have forsale that can be used for window repairs and more. They may have some helpful tipsto share! Celebrate achievements hold a ribbon cutting Use social media to celebrate preservation of a preservation project, mount historic signs heroes in your community. during the month, etc. Hang a sign on their building! Did you know that you can create your own and modern photos of places. Buzzfeed quiz? You can! options are endless! And then share the link with everyone. Ask to present at history, vocational, art, and Hold a coloring contest! Grab some great photos other appropriate school classes. of historic properties, transform them into coloring pages, add a fun historic fact, and then send them out to the community (think about partnering with local schools or libraries). If you want to take this an extra step, reach out to local businesses that now occupy these buildings. They might be willing to offer a prize (something as simple as a sticker or candy!) for those kids that bring the colored sheet into the store once we can shop again. Great way to get people back downtownand connected to historic places again! Host a specials tours for organizations like first Partner with these groups and see if you can set responders, Rotary, 20/30, Chamber of up a Skype, Zoom, or GoTo meeting. Commerce, Realtors Association. Coordinate with the local paper to run a series of You can still do this! Think about picking a topic stories that will help small businesses or connect to current events. Do you have a local downtown bookstore that is still open? See if they would be willing history or historic preservation on their social media accounts for people to purchase during May. Education and economic win- win! Partner with local businesses that are delivering to see if they would pass out a walking tour brochure, coloring sheet, or scavenger hunt sheet with their orders. www.oregonheritage.org HPAC Membership List- Web Term E-Mail CommissionerName bill@ashlandhome.net BillEmery4/30/26 Dale Shostrom shobro@jeffnet.org 4/30/27 skwhippet@charter.net Sam Whitford 4/30/27 terryskibby@gmail.com Terry Skibby 4/30/25 ashlandoregon@gmail.com Eric Bonetti 4/30/26 shelby@scharendesignstudio.com Shelby Scharen4/30/26 Kaylynnrepp@gmail.com Katy Repp 4/30/26 mtbrouillard@msn.com Mark Brouillard 4/30/26 Lisa Verner lisaverner815@icloud.com PlanningCommissionLiaison Jeff Dahle jeff.dahle@council.ashland.or.us CouncilLiaison DerekSeverson Derek.Severson@ashland.or.us Staff Liaison Regan Trapp regan.trapp@ashland.or.us AdminSupport