HomeMy WebLinkAbout12.17.24 OPRD Local Government Grant Program Agreement - East Main Park Attch2-AK Sign
Oregon Parks and Recreation Department Local Government Grant Program Agreement
____________________________________________________________________________ THIS AGREEMENT (“Agreement”) is made and entered into by and between the State of Oregon, acting by and through its Oregon Parks and Recreation Department, hereinafter referred to as “OPRD” or the “State” and the City of Ashland, hereinafter referred to as the “Grantee”. OPRD Grant Number: LG24-025
Project Title: Ashland Bicycle Pump Track Park
Project Type (purpose): Development
Project Description: The project will construct two pump tracks, a children's skills zone, restrooms, and
install picnic tables, benches, shade structures, bicycle racks, lighting, permeable surfaces, wayfinding signage, and xeriscape landscaping at Ashland Bicycle Pump
Track Park in Ashland, Oregon. The Project is further described in Attachment A - Project Description and Budget. Grant Funds / Maximum Reimbursement: $1,000,000 (42.85%)
Grantee Match Participation: $1,333,828 (57.15%)
Total Project Cost: $2,333,828 Grant Payments / Reimbursements: Grant funds are awarded by the State and paid on a reimbursement basis, and only for the Project described in this Agreement, and the Project Description and Budget included as Attachment A. To request reimbursement, Grantee shall use OPRD’s online grant management system accessible at oprdgrants.org. The request for reimbursement shall include documentation of all project expenses plus documentation confirming project invoices have been paid. Grantee may request reimbursement as often as quarterly for costs accrued to date. Fiscal Year-End Request for Reimbursement: Grantee must submit a Progress Report and a Reimbursement Request to OPRD for all Project expenses, if any, accrued up to June 30, of each fiscal year. The Fiscal Year-End Reimbursement Request must be submitted to OPRD by July 31. Reimbursement Terms: Based on the estimated Project Cost of $2,333,828, and the Grantee’s Match participation rate of 57.15%, the reimbursement rate will be 42.85%. Upon successful completion of the Project and receipt of the final reimbursement request, the State will pay Grantee the remaining Grant Funds balance, or 42.85% of the total cost of the Project, whichever is less. Matching Funds: The Grantee shall contribute matching funds or the equivalent in labor, materials, or services, which are shown as eligible match in the rules, policies and guidelines for the Local Government Grant Program. Volunteer labor used as a match requires a log with the name of volunteer, dates volunteered, hours worked, work location and the rate used for match, to be eligible.
Progress Reports: Grantee shall submit Progress Reports with each Reimbursement Request or, at a minimum, at three-month intervals, starting from the effective date of the Agreement. Progress Reports shall be submitted using OPRD’s online grant management system accessible at oprdgrants.org. Agreement Period: The effective date of this Agreement is the date on which it is fully executed by both parties. Unless otherwise terminated or extended, the Project shall be completed by December 31, 2026. If the Project is completed before the designated completion date, this Agreement shall expire on the date final reimbursement payment is made by OPRD to Grantee. Retention: OPRD shall disburse up to 90 percent of the Grant Funds to Grantee on a cost reimbursement basis upon approval of invoices submitted to OPRD. OPRD will disburse the final 10 percent of the Grant Funds upon approval by OPRD of the completed Project, the Final Progress Report and the submission of five to ten digital pictures of the completed project site.
Final Request for Reimbursement: Grantee must submit a Final Progress Report, a Final Reimbursement Request and five to ten digital pictures of the completed project site to OPRD within 45 days of the Project Completion Date.
Project Sign: When project is completed, Grantee shall post an acknowledgement sign of their own design, or one supplied by the State, in a conspicuous location at the project site, consistent with the Grantee’s requirements, acknowledging grant funding and the State’s participation in the Project.
Agreement Documents: Included as part of this Agreement are: Attachment A: Project Description and Budget Attachment B: Standard Terms and Conditions Attachment C: Inadvertent Discovery Plan
In the event of a conflict between two or more of the documents comprising this Agreement, the language in the document with the highest precedence shall control. The precedence of each of the documents is as follows, listed from highest precedence to lowest precedence: this Agreement without Attachments; Attachment B; Attachment A; Attachment C.
Contact Information: A change in the contact information for either party is effective upon providing notice to the other party:
Grantee Administrator Rocky Houston Ashland Parks and Recreation 840 Pinecrest Terr Ashland, OR 97520 541-552-2251rocky.houston@ashland.or.us
Grantee Billing Contact Brandon Terry Ashland Parks and Recreation 840 Pinecrest Terr Ashland, OR 97520 541-552-2259brandon.terry@ashland.or.us
OPRD Contact Mark Cowan, Coordinator Oregon Parks & Rec. Dept. 725 Summer ST NE STE C Salem, OR 97301 503-951-1317mark.cowan@oprd.oregon.gov
Signatures: In witness thereof, the parties hereto have caused this Agreement to be properly executed by their
authorized representatives as of the last date hereinafter written.
GRANTEE
By:_____________________________________ Signature
________________________________________
Printed Name
________________________________________ Title
________________________________________ Date
Oregon Department of Justice (ODOJ) approved for legal sufficiency for grants exceeding $250,000:
By: _________Jeffrey B. Grant, AAG__________ ODOJ Signature or Authorization
________________________________________ Printed Name/Title
________by email on October 11, 2024 ________ Date
STATE OF OREGON Acting By and Through Its OREGON PARKS AND RECREATION DEPT.
By:____________________________________ Matt Rippee, Deputy Dir. of Field & Comm. Services
_______________________________________ Date
Approval Recommended:
By:____________________________________ Michele Scalise, Grants Section Manager
_______________________________________
Date
By:____________________________________ Mark Cowan, Grant Program Coordinator
_______________________________________
Date
Attachment A: Project Description and Project Budget
OPRD Grant Number: LG24-025
Project Title: Ashland Bicycle Pump Track Park
Grantee Agency: City of Ashland
Project Description: The project will construct two pump tracks, a children's skills zone, restrooms, and install picnic tables, benches, shade structures, bicycle racks, lighting, permeable surfaces, wayfinding signage, and xeriscape landscaping at Ashland Bicycle Pump Track Park in Ashland, Oregon.
Project Budget
Land Acquisition $ 1,006,368
Excavation and Earthwork Allowance $ 200,000
Landscaping $ 50,000
Fencing, Gates $ 29,250
Bike Racks, Furnishings, Signage Allowance $ 11,250
Sidewalks, Patios, Walkways, Pump Track, Bike Skills Course $ 695,960
Restroom $ 225,000
Bollard Lights $ 16,000
Parking Areas and Driveways $ 100,000
Total Project Cost $ 2,333,828
Match from Sponsor
Ashland Parks and Recreation Commission 2023-25 $ 327,460
Land Acquisition (Ashland Parks and Rec. Comm. Capital Improvement Program 2023-25) $ 1,006,368
Total Match from Sponsor $ 1,333,828
Summary
Total Project Cost $ 2,333,828
Total Match from Sponsor $ 1,333,828
Grant Funds Requested $ 1,000,000
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Attachment B – Standard Terms and Conditions
Oregon Parks and Recreation Department Local Government Grant Program Agreement
1. Compliance with Law: Grantee shall comply with all federal, state and local laws, regulations, executive orders and ordinances applicable to the Agreement or to implementation of the Project,
including without limitation, OAR chapter 736, Division 6 (the Local Government Grant Program administrative rules).
2. Compliance with Workers Compensation Laws: All employers, including Grantee, that employ
subject workers who provide services in the State of Oregon shall comply with ORS.656.017 and provide the required Worker’s Compensation coverage, unless such employers are exempt under ORS 656.126. Employer’s liability insurance with coverage limits of not less than $500,000 must be
included.
3. Compliance with Prevailing Wage: Grantee shall comply with the prevailing wage rate requirements set forth in ORS 279C.800 through 279C.870 and the administrative rules promulgated thereunder (“Prevailing Wage Rate Law” or “PWR”), or, if applicable, 40 U.S.C. 3141 et seq. (“Davis-Bacon Act”).
4. Amendments: This Agreement may be amended only by a written amendment to the Agreement, executed by the parties.
5. Expenditure Records: Grantee shall document, maintain and submit records to OPRD for all
Project expenses in accordance with generally accepted accounting principles, and in sufficient detail to permit OPRD to verify how Grant Funds were expended. These records shall be retained by the Grantee for at least six years after the Agreement terminates. The Grantee agrees to allow Oregon
Secretary of State auditors and State agency staff access to all records related to this Agreement for audit and inspection and monitoring of services. Such access will be during normal business hours, or by appointment. Grantee shall ensure that each of its subgrantees and subcontractors complies
with these requirements.
6. Equipment: Equipment purchased with Local Government Grant Program funds must be used as described in the Project Agreement and Application throughout the equipment’s useful life. The
Grantee will notify the State prior to the disposal of equipment and will coordinate with the State on the disposal to maximize the equipment’s ongoing use for the benefit of the Local Government Grant Program.
7. Use of Project Property: Grantee warrants that the land within the Project boundary described in the Application shall be dedicated and used for a period of no less than 25 years from the completion of the Project. Grantee agrees to not change the use of, sell, or otherwise dispose of the land within the Project boundary, except upon written approval by OPRD. If the Project is located on land leased from the federal government, the lease shall run for a period of at least 25 years after the date the Project is completed. If the Project is located on land leased from a private or public entity, other than the federal government, the lease shall run for a period of at least 25 years after the date the Project is completed, unless the lessor under the lease agrees that, in the event the lease is
terminated for any reason, the land shall continue to be dedicated and used as described in the Project Application for a period of at least 25 years after the date the Project is completed.
Land acquired using Local Government Grant funds shall be dedicated, by an instrument recorded in
the county records, for recreational use in perpetuity, unless OPRD or a successor agency consents to removal of the dedication.
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8. Conversion of Property: Grantee further warrants that if the Grantee converts lands within the Project boundary to a use other than as described in the grant application or disposes of such land by sale or any other means (“Converted Land”), the Grantee must provide replacement land
acceptable to OPRD within 24 months of the date of the conversion or disposal or, if the conversion
or disposal is not discovered by OPRD until a later date, within 24 months after the discovery of the conversion or disposal.
If replacement land cannot be obtained within the 24 month period, the Grantee will provide payment of the grant program’s prorated share of the current fair market value of the Converted Land to the State. The prorated share is measured by that percentage of the original grant (plus any amendments) as compared to the original Project cost(s). The replacement land must be equal to the current fair market value of the Converted Land, as determined by an appraisal. The recreation utility of the replacement land must also be equal to that of the Converted Land.
If conversion occurs through processes outside of the Grantee’s control such as condemnation or road replacement or realignment, the Grantee must pay to the State a prorated share of the
consideration paid to the Grantee by the entity that caused the conversion. The State’s prorated share is measured by the percentage of the original grant (plus any amendments) as compared to the original Project cost(s).
The warranties set forth in Section 6 and this Section 7 of this Agreement are in addition to, and not in lieu of, any other warranties set forth in this Agreement or implied by law.
9. Contribution: If any third party makes any claim or brings any action, suit or proceeding alleging a tort as now or hereafter defined in ORS 30.260 ("Third Party Claim") against a party (the "Notified Party") with respect to which the other party ("Other Party") may have liability, the Notified Party must promptly notify the Other Party in writing of the Third Party Claim and deliver to the Other Party a copy of the claim, process, and all legal pleadings with respect to the Third Party Claim. Either party is entitled to participate in the defense of a Third Party Claim, and to defend a Third Party Claim with counsel of its own choosing. Receipt by the Other Party of the notice and copies required in this paragraph and meaningful opportunity for the Other Party to participate in the investigation, defense and settlement of the Third Party Claim with counsel of its own choosing are conditions precedent to the Other Party’s liability with respect to the Third Party Claim. With respect to a Third Party Claim for which the State is jointly liable with the Grantee (or would be if joined in the Third Party Claim), the State shall contribute to the amount of expenses (including attorneys' fees), judgments, fines and amounts paid in settlement actually and reasonably incurred and paid or payable by the Grantee in such proportion as is appropriate to reflect the relative fault of the State on the one hand and of the Grantee on the other hand in connection with the events which resulted in such expenses, judgments, fines or settlement amounts, as well as any other relevant equitable considerations. The relative fault of the State on the one hand and of the Grantee on the other hand shall be determined by reference to, among other things, the parties' relative intent, knowledge, access to information and opportunity to correct or prevent the circumstances resulting in such expenses, judgments, fines or settlement amounts. The State’s contribution amount in any instance is capped to the same extent it would have been capped under Oregon law if the State had sole liability in the proceeding. With respect to a Third Party Claim for which the Grantee is jointly liable with the State (or would be if joined in the Third Party Claim), the Grantee shall contribute to the amount of expenses (including attorneys' fees), judgments, fines and amounts paid in settlement actually and reasonably incurred and paid or payable by the State in such proportion as is appropriate to reflect the relative fault of the Grantee on the one hand and of the State on the other hand in connection with the events which resulted in such expenses, judgments, fines or settlement amounts, as well as any other relevant equitable considerations. The relative fault of the Grantee on the one hand and of the State on the other hand shall be determined by reference to, among other things, the parties' relative intent,
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knowledge, access to information and opportunity to correct or prevent the circumstances resulting in such expenses, judgments, fines or settlement amounts. The Grantee’s contribution amount in any instance is capped to the same extent it would have been capped under Oregon law if it had sole liability in the proceeding. Grantee shall take all reasonable steps to cause its contractor(s) that are not units of local government as defined in ORS 190.003, if any, to indemnify, defend, save and hold harmless the State of Oregon and its officers, employees and agents (“Indemnitee”) from and against any and all
claims, actions, liabilities, damages, losses, or expenses (including attorneys’ fees) arising from a tort (as now or hereafter defined in ORS 30.260) caused, or alleged to be caused, in whole or in part, by the negligent or willful acts or omissions of Grantee’s contractor or any of the officers, agents,
employees or subcontractors of the contractor (“Claims”). It is the specific intention of the parties that the Indemnitee shall, in all instances, except for Claims arising solely from the negligent or willful acts or omissions of the Indemnitee, be indemnified by the contractor from and against any and all
Claims.
10. Inspection of Equipment and Project Property: Grantee shall permit authorized representatives of the State, the Oregon Secretary of State, or their designees to perform site reviews of the Project, and to inspect all Equipment, real property, facilities, and other property purchased by Grantee as part of the Project.
11. Public Access: The Grantee shall allow open and unencumbered public access to the completed Project to all persons without regard to race, color, religious or political beliefs, sex, national origin or place of primary residence. 12. Condition for Disbursement: Disbursement of grant funds by OPRD is contingent upon OPRD having received sufficient funding, appropriations, limitations, allotments, or other expenditure authority sufficient to allow OPRD, in the exercise of its reasonable administrative discretion, to make the disbursement and upon Grantee’s compliance with the terms of this Agreement.
13. No Third Party Beneficiaries. OPRD and Grantee are the only parties to this Agreement and are the only parties entitled to enforce its terms. Nothing in this Agreement gives, is intended to give, or shall be construed to give or provide any benefit or right, whether directly or indirectly, to a third person unless such a third person is individually identified by name herein and expressly described as intended beneficiary of the terms of this Agreement.
14. Repayment: In the event that the Grantee spends Grant Funds in any way prohibited by state or federal law, or for any purpose other than the completion of the Project, the Grantee shall reimburse the State for all such unlawfully or improperly expended funds. Such payment shall be made within
15 days of demand by the State.
15. Termination: This Agreement may be terminated by mutual consent of both parties, or by either party upon a 30-day notice in writing, delivered by certified mail or in person to the other party’s
contact identified in the Agreement. On termination of this Agreement, all accounts and payments will be processed according to the financial arrangements set forth herein for Project costs incurred prior to date of termination. Full credit shall be allowed for reimbursable expenses and the non-cancelable
obligations properly incurred up to the effective date of the termination.
16. Governing Law: The laws of the State of Oregon (without giving effect to its conflicts of law principles) govern all matters arising out of or relating to this Agreement, including, without limitation, its validity, interpretation, construction, performance, and enforcement. Any party bringing a legal action or proceeding against any other party arising out of or relating to this Agreement shall bring the legal action or proceeding in the Circuit Court of the State of Oregon for Marion County. Each party hereby consents to the exclusive jurisdiction of such court, waives any objection to venue, and waives any claim that such forum is an inconvenient forum. In no event shall this section be
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construed as a waiver by the State of Oregon of any form of defense or immunity, whether sovereign immunity, governmental immunity, immunity based on the eleventh amendment to the Constitution of the United States or otherwise, from any claim or from the jurisdiction of any court.
17. Entire Agreement: This Agreement constitutes the entire Agreement between the parties. No waiver, consent, modification or change of terms of this Agreement shall bind either party unless in writing and signed by both parties. Such waiver, consent, modification or change, if made, shall be effective only in the specific instance and for the specific purpose given. There are no understandings, Agreements, or representations, oral or written, not specified herein regarding this Agreement. The Grantee, by signature of its authorized representative on the Agreement, acknowledges that the Grantee has read this Agreement, understands it, and agrees to be bound by its terms and conditions.
18. Notices: Except as otherwise expressly provided in this Agreement, any communications between the parties hereto or notices to be given hereunder shall be given in writing by personal delivery, facsimile, email, or mailing the same, postage prepaid, to Grantee contact or State contact at the
address or number set forth in this Agreement, or to such other addresses or numbers as either party may hereinafter indicate. Any communication or notice delivered by facsimile shall be deemed to be given when receipt of the transmission is generated by the transmitting machine, and to be effective
against State, such facsimile transmission must be confirmed by telephone notice to State Contact. Any communication by email shall be deemed to be given when the recipient of the email acknowledges receipt of the email. Any communication or notice mailed shall be deemed to be given
when received, or five days after mailing.
19. Counterparts: This agreement may be executed in two or more counterparts (by facsimile or otherwise), each of which is an original and all of which together are deemed one agreement binding
on all parties, notwithstanding that all parties are not signatories to the same counterpart.
20. Severability: If any term or provision of this agreement is declared by a court of competent jurisdiction to be illegal or in conflict with any law, the validity of the remaining terms and provisions shall not be affected, and the rights and obligations of the parties shall be construed and enforced as if this Agreement did not contain the particular term or provision held to be invalid.
Standard Terms and Conditions Reviewed by ODOJ Jeffrey B. Grant, AAG, 9/27/24 mc
ATTACHMENT C
ARCHAEOLOGICAL INADVERTENT DISCOVERY PLAN (IDP)
Archaeological materials are the physical remains of the activities of people in the past. This IDP
should be followed should any archaeological sites, objects, or human remains be found.
Archaeological materials are protected under Federal and State laws and their disturbance can
result in criminal penalties.
This document pertains to the work of the Contractor, including any and all individuals,
organizations, or companies associated with the project.
WHAT MAY BE ENCOUNTERED
Archaeological material may be found during any ground-disturbing activity. If encountered, all
excavation and work in the area MUST STOP. Archaeological objects vary and can include
evidence or remnants of historic-era and pre-contact activities by humans. Archaeological objects
can include but are not limited to:
•Stone flakes, arrowheads, stone tools, bone or wooden tools, baskets, beads.
•Historic building materials such as nails, glass, metal such as cans, barrel rings, farm
implements, ceramics, bottles, marbles, beads.
•Layers of discolored earth resulting from hearth fire
•Structural remains such as foundations
•Shell Middens (mounds)
•Human skeletal remains and/or bone fragments which may be whole or fragmented.
If in doubt call it in.
DISCOVERY PROCEDURES: WHAT TO DO IF YOU FIND SOMETHING
1. Stop ALL work in the vicinity of the find
2.Secure and protect area of inadvertent discovery with 30 meter/100 foot buffer—work may
continue outside of this buffer
3.Notify Project Manager and Agency Official
4.Project Manager will need to contact a professional archaeologist to assess the find.
5.If archaeologist determines the find is an archaeological site or object, contact SHPO. If it is
determined to not be archaeological, you may continue work.
HUMAN REMAINS PROCEDURES
1.If it is believed the find may be human remains, stop ALL work.
2.Secure and protect area of inadvertent discovery with 30 meter/100 foot buffer, then work
may continue outside of this buffer with caution.
3.Cover remains from view and protect them from damage or exposure, restrict access, and
leave in place until directed otherwise. Do not take photographs. Do not speak to the
media.
4.Notify:
•Project Manager
•Agency Official
•Contracted Archaeologist (if applicable)
•Oregon State Police - DO NOT CALL 911 . . . . . . . . . . . . . . . . . 503-378-3720
•SHPO (State Historic Preservation Office) . . . . . . . . . . . . . . . . . 503-986-0690
•LCIS (Legislative Commission on Indian Services) . . . . . . . . . . 503-986-1067
•Appropriate Native American Tribes (as provided by LCIS)
5.If the site is determined not to be a crime scene by the Oregon State Police, do not move
anything! The remains should continue to be secured in place along with any associated
funerary objects, and protected from weather, water runoff, and shielded from view.
6.Do not resume any work in the buffered area until a plan is developed and carried out
between the State Police, SHPO, LCIS, and appropriate Native American Tribes, and you
are directed that work may proceed.
CONFIDENTIALITY
The Agency and employees shall make their best efforts, in accordance with federal and state law,
to ensure that its personnel and contractors keep the discovery confidential. The media, or any
third-party member or members of the public are not to be contacted or have information regarding
the discovery, and any public or media inquiry is to be reported to the Agency. Prior to any release,
the responsible agencies and Tribes shall concur on the amount of information, if any, to be
released to the public.
To protect fragile, vulnerable, or threatened sites, the National Historic Preservation Act, as
amended (Section 304 [16 U.S.C. 470s-3]), and Oregon State law (ORS 192.501(11)) establishes
that the location of archaeological sites, both on land and underwater, shall be confidential.
Revised: 10/15/20
Reviewed by ODOJ Jeffrey B. Grant, AAG, 9/27/24
OPRD Ashland East Main Street Park Regional Pump Track
Koren Tippett
Special Project Archaeologist, OPRD/SHPO Liasion
(971) 304-4737
Koren.Tippett@oprd.oregon.gov
2228/2290 East Main Street, Ashland, Jackson County
Dear Mark Cowan:
RE: SHPO Case No. 24-0199
park improvements
Thank you for submitting information for the project referenced above. According to our records there are no
identified archaeological objects or sites (Oregon Revised Statute [ORS] 358.905), and no Native American
cairn, burial, human remains, sacred objects and objects of cultural patrimony (ORS 97.740-760) in or
adjacent to the project area. Based on the information provided, Oregon SHPO does not have any concerns
with the project proceeding as planned.
Under ORS 358.920 and ORS 97.745, archaeological sites, objects and human remains are protected on both
state public and private lands in Oregon. Please know that if any archaeological artifacts are found during
construction all activity in the area should cease and our office should be contacted. We also advise having an
Inadvertent Discovery Plan (IDP) in place during construction. A template is available on our website
(https://www.oregon.gov/oprd/OH/pages/projectreviewresources.aspx). The IDP explains what to do in the
event of a discovery and provides examples of archaeological materials. Using this form can reduce confusion,
risk, and liability.
If the project has a federal nexus (lands, funding, permitting, or oversight) coordinate with the lead federal
agency to ensure compliance with Section 106 of the National Historic Preservation Act.
If you have not already done so, be sure to consult with all appropriate Native American tribes regarding the
proposed project. Additional consultation regarding this case must be sent through Go Digital. In order to
help us track the project accurately, reference the SHPO case number above in all correspondence.
Please contact our office if you have any questions, comments or need additional assistance.
Sincerely,
725 Summer St NE STE C
Mr. Mark Cowan
Salem, OR 97301
Oregon Parks and Recreation Department
August 26, 2024
cc:Leslie Eldridge, City of Ashland
Request for Reimbursement Guide
_____________________________________________________________________________________________
All Progress Reports and Reimbursement Requests must be submitted using OPRD’s online grant application
and management system. An account with OPRDgrants.org is required for access.
For detailed instruction on how to submit Progress Reports and Reimbursement Requests, see the Grant
Reporting and Reimbursement Instructions at:
>oprdgrants.org
>Grant Programs
>Local Government
>Management & Reporting Requirements
>Grant Reporting and Reimbursement Instructions
All files for projects benefiting from Oregon Parks and Recreation Department administered grant funds must
be able to pass a State audit. When preparing to submit a Request for Reimbursement, plan on submitting
the following documentation:
Progress Report – Once you submit a Progress Report, you will be able to access the Reimbursement
Request form.
Project Bills / Invoices
Bill Payment Confirmation – Please submit documentation confirming that all project bills/invoices have
indeed been paid. The best way to document this is with some type of Accounts Paid Report or Check
Ledger Report for the project that lists Payments, Payee, Payment Date and Check Number. (This is
different from an Accounts Payable Report which would only list payments pending.) If an Accounts Paid
Report is not available, please submit copies of canceled payment checks (with account numbers blocked
out).
Once the project is completed . . .
Project Pictures – Please plan to submit 5-10 digital pictures of the completed project site and specific
project elements, for the project file. Digital pictures can be attached to any Progress Report or Request for
Reimbursement. For Planning Projects, rather than pictures, please submit a digital copy of the final
Planning Document.
As-Built Map – If the completed project is different from the original Site Plan submitted with the
application, please submit an As-Built Map that shows the actual layout of the completed project.
Acknowledgement Sign - Is there any type of signage on site acknowledging OPRD grant support for the
project? If not, we will send you one. (An acknowledgement sign is not necessary for Planning projects.)
If you have questions, please contact:
Mark Cowan Grant Program Coordinatormark.cowan@oprd.oregon.gov 503-951-1317https://www.oregon.gov/oprd