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HomeMy WebLinkAbout3245 Terminating Specified Commissions and Re-Establishing AMC Chapter 2.11 to Create Advisory CommitteesORDINANCE NO. 3245 AN ORDINANCE TERMINATING SPECIFIED COMMISSIONS AND RE-ESTABLISHING AMC CHAPTER 2.11 TO CREATE ADVISORY COMMITTEES WHEREAS Article 2. Section 1 of the Ashland City Charter provides: Powers of the City. The City shall have all powers which the constitutions, statutes, and conunon law of the United States and of this State expressly or impliedly grant or allow municipalities, as fully as though this Charter specifically enumerated each of those powers, as well as all powers not inconsistent with the foregoing; and, in addition thereto, shall possess all powers hereinafter specifically granted. All the authority thereof shall have perpetual succession. WHEREAS the City of Ashland has a strong tradition of citizen involvement through advisory bodies, which play a crucial role in providing valuable reconunendations and advice to the City Council and City Management; and WHEREAS the City Council the City of Ashland has observed the success of the connnittee structure implemented under Resolution 2023-06, which updated and consolidated Resolutions 2022-24 and 2022-32, enhancing conumnity participation and effective advisory input over the past year; and WHEREAS the City Council recognizes the need to formalize and codify these successful conunittee structures into the Ashland municipal code to ensure consistency, transparency, and accountability in the operations of advisory boards; and WHEREAS the termination of specified commissions, which have been replaced by more efficient and relevant advisory conunittees, is necessary to streamline advisory processes and eliminate redundancy; and WHEREAS the establishment of new advisory conunittees will provide clear roles and responsibilities, promote inclusivity, and ensure that advisory bodies reflect the diverse populations within the city of Ashland; and WHEREAS the new ordinance will support the City's goals of transparency, accountability, and effective governance by providing structured guidance for the formation, operation, and responsibilities of advisory conunittees; and WHEREAS the advisory committees established under this ordinance will assist the City in achieving its strategic goals by providing informed recommendations on various matters of public interest and administrative functions; and WHEREAS the City Council is corrunitted to maintaining high ethical standards, promoting diversity, equity, and inclusion, and ensuring that advisory conunittees operate in a manner that aligns with the City's priorities and legal framework; ORDINANCE NO. 3245 Page 1 of 8 NOW, THEREFORE, THE CITY OF ASHLAND ORDAINS AS FOLLOWS: AN ORDINANCE TERMINATING SPECIFIED COMMISSIONS AND RE-ESTABLISHING AMC CHAPTER 2.11 TO CREATE ADVISORY COMMITTEES SECTION 1. TERMINATION AND RENAMING OF SPECIFIED COMMISSIONS This ordinance terminates each of the listed ordinances as follows: • Chapter 2.13 TRANSPORTATION COMMISSION • Chapter 2.15 FOREST LANDS COMMISSION • Chapter 2.17 PUBLIC ARTS COMMISSION • Chapter 2.18 CONSERVATION COMMISSION • Chapter 2.19 HOUSING AND HUMAN SERVICES COMMISSION • Chapter 2.20 SOCIAL EQUITY AND RACIAL JUSTICE COMMISSION • Chapter 2.23 ASHLAND AIRPORT COMMISSION • Chapter 2.24 HISTORIC COMMISSION • Chapter 2.25 TREE COMMISSION • Chapter 2.26 ASHLAND WILDFIRE SAFETY COMMISSION • Chapter 2.27 CLIMATE POLICY COMMISSION • Chapter 2.56 CITY BAND; and Chapter 2.11 Municipal Audit Conurrission is not terminated but renamed the Municipal Audit Committee. SECTION 2. RE-ESTABLISHMENT OF AMC CHAPTER 2.13 AMC Chapter 2.13 previously terminated is re-established by the following title and language as follows: CHAPTER 2.13 CITY COUNCIL AND ADVISORY COMMITTEES 2.13.005 Purpose Advisory committees require uniform rules policies, and operatinji Procedures to ensure maximum productivity and fairness for members and the public. These policies and procedures govern all City Council and Advisory Committees. The following are consistent across all City„ of Ashland Advisory Committees established here. A. Committees will have a maximum of nine regular voting members unless the Committee has student members. Two additional voting seats are available to high school and college students for each advisor, committee should there be qualified students interested in„participating on a committee. B. Committee members should reflect and represent a wide range of community and perspectives. rntetests„ate, , T _. ' ._ .. „ represent diversity of gender, C. Committees will strive #o include members that r,, race, ethnicity, and age. D. Committees will strive to include two members under the age of 35 at the ORDINANCE NO. 3245 Page 2 of 8 Dint of appointment. E. Committees will actively integrate consideration of howpolicY __. recommendations impact low income and/or marginalized populations and the environment. F. The City Manager will appoint one 1 nonvoting ex-officio member to provide support to the committee. G. The Mayor will appoint up to two 2 nonvoting ex-offfclo members from the City Council to serve in the role of Council Liaison. I. Ex-Officio Members: The term "ex-officio members" refers -only to City,staff and Council members, including Council Iiaisons to any Committee. J. In addition to the specific committee charters described below, committees will res pond to requests by the City Council for policy or program guidance related to their area of focus. K. The Municipal Audit Committee Citizens Bud et Committee and Planning Commission are dictated by the re uirements outlined in Oregon Revised Statutes and are not s0lect to the provisions of this ordinance. 2.13.010 Establishment of Standing Advisory Committees A. Climate and Environmental Policy Advisory Committee (CEPAC) A Climate and Environmental Policy Advisory Committee (CEPAC) is established by the City Council. Members should have expertise or interest in topics including, but not limited to, climate change, environmental issues, public health, energy efficiency„, and renewable ener The committee is encouraged to include representatives from the solid waste franchisee for the city. Southern Oregon Universitv, and the Ashland School District on the committee. The CEPAC shall be responsible for assisting the City in the followine: • Making recommendations on strategies, actions and programs related to the Implementation and updating of the Climate and Enemy Action Plan in furtherance of its climate mitigation and adaptation goals and strategies per AMC 9.40. The issues the CEPAC shall advise the City Council on include, but are not limited to: • Modifications to benchmarks targets, or actions contained In the CEAP as needed to incorporate the best available science and practices to achieve the Cill of Ashland's climate -related goals and targets • Process for considering amendments and updates to the CEAP • CEAP implementation- progress for the community and for city operations • Integration of long-term social economic and environmental goals into the CEAP • CIimate education for the community • CEAP implementation steps • Providing information to staff and the City Council to ensure that benchmarks tar ets or actions developed for or by, the City of Ashland incorporate the best available science and practices to achieve the intended climate or environmental ORDINANCE NO. 3245 Page 3 of 8 related goals and targets • Providing recommendations to ensure that City of Ashland planning efforts t incorporate one-term_clima.e and environmental goals • Assisting other City of Ashland advisgIT committees and commissions in addressing Issues that have a climate or environmental nexus • Educating and advocating for Ashland's climate and environmental goals B. Historic Preservation Advisory Committee (HPAQ A Historic Preservation Advisor Committee PAC) is established by the City Council. To nualify the HPAC as the City of Ashland's Certified Local Government CLG Commission the malorit y of appointments for voting members of the HPAC to the extent volunteer members are available in the city, will have direct historic preservation experience or meet the professional gualifications(including archaeology, architectural history, conservation cultural anthropologycuration, engineering,folklore historic architecture historic landsca pe architecture historic preservation planning and hlstor under Oregon State Historic Preservation Office requirements. T_he_HPAC shall be responsible for assistine the Citv In the followin • Reconimending to the Planning Commissionand the City Council areas or , and pro erties of significant historical value and interest for consideration to be designated historic properties • Recommending ordinances and other measures designed to protect and foster interest in the improvement of designated historic properties • Reviewing literature and sources of funding concerning the protection and improvement of designated historic properties • Advising city staff and the Planning Commission concerning the improvement of designated historic properties in connection with Type H and Type III • Planning Actions Involving new construction or alterations toexistin historic resources • Advising applicants and staff upon request on sin permits building permits, and other projects Involving new construction or alterations within Ashland's designated Historic Districts • Advising the Planning Commission the Ashland Parks and Recreation Commission city departments, and other city advisory commissions, boards and committees regarding historic coin )q ents of government projects under consideration within Ashland's designated Historic Districts • Advising City staff and the Planning Commission on protect applications for funding, including evaluating proposals to ensure alignment with the City's historic preservation goals and compliance with applicable regulations. ulations. • Assisting in promoting public support for the preservation and recognition of Ashland's historic past Advising City staff and the Planning Commission on aesthetic standards for historic areas. ORDINANCE NO. 3245 Page 4 of 8 C. Housing and Human Services Advisory Committee HSAC A Housing and Human Services Advisory Committee (HHSAQ is established by the City Council. Members should have expertise or Interest in topics including, but not limited to social services unhoused and marginal income population services economic and housing development, universal housing design, and the needs of elderly and disabled persons. The HHSAC shall be responsible for assisting the City in the following: • Assessing and making recommendations on the continuum of housing and human service needs of the community and funding strategies relating to housing and human services • Advising the City Council on programs that assist in addressing the unmet utility, medical, transportation, and food needs of seniors, children, and families in Ashland and other related human service programs • Making recommendations to the City Council on Community Development Block Grant (CDBG), City of Ashland Social Service Grants, and Housing Trust Fund and related allocations • Assisting in identWing federal state county, and private fundinx for implementation of housing and human service programs • Fostering public knowledge of and support for ci housing and human service programs • Enhancing cooperation between the public and private sectors by promoting integrated approaches that provide suitable housing, a healthy living environment and ex )anded economic opportunities for low and moderate -income persons • Evaluating, reviewing and recommending to the Planning Commission and City Council Innovative land use strategies targeted to promote a broad variety of needed housing types • Monitoring housing discrimination complaints and corrective actions within the City and advising the Ci Council on potential measures to be taken to further equal opportunity to all persons to live in suitable housing facilities regardless of race color, religion, sexual orientation ender identity, national origin, source of income, or familial status D. Public Arts Advisory Committee (PAAC) A Public Arts Advisory Committee (PAAC) is established by the City Council. Members should have expertise or interest in topics including, but not limited to art arts organizations, education, and structural and landscape architecture. The PAAC shall adhere to and align -its efforts consistent with the role of the state of Ore on Arts Commission, and shall be responsible for assisting the City in the following: • Providing -advice to ensure the arts continue to be of value as an inteR., ral part of Ashland ORDINANCE NO. 3245 Page 5 of 8 • Assisting in promoting the arts in Ashland to enrich the lives of its citizens through education and demonstration • Advising the City Council and City management on standards and guidelines for selecting, commissioning, placing, maintaining,and removing public art • Advising the City of Ashland on how best to assist or anizations that provide local leadership on arts -related matters to make the arts a more important part of community life • Assisting the City Council the Ashland Parks and Recreation Commission Historic Preservation Advisory Committee and the Planning Commission in using public art to enhance exlstin development in public parks other public lands and public structures • Advising the Planning Commission the Ashland Parks and Recreation Commission other city advisory committees and commissions and cl departments. regarding artistic components of all municipal government projects under consideration -by the ci • Serving as a resource for assessing the artistic components of land use developments • Advising the Cl Council on policies and pro rams to enhance and encourage the planning, placement and maintenance of public displays of art in locations open to the public within the community + Encouraging connections Lions with other local regional, and national organizations working for the benefit of art and preservation of artistic values • Recognizing and encouraging rou ps and organizations that enrich Ashland life b brin ing cultural and artistic values and artifacts to the city • Assisting in the pursuit of RAfts and grants for support of arts prograins and activities and the -procurement of public art. E. Social Equity and Racial Justice Advisory Committee SERJAC A Social Equity and Racial Justice Advisory Committee (SERJAQ is established by the City Council. Members should have expertise or interest in topics including, but not limited to social equity and Justice for marginalized populations. Membership should also represent a cross section of historically marginalized or underrepresented groups, such as Black Indi enous people of color, LGBT IA+ the elderly, and disabled persons. The_SERJAC shall be responsible for assisting the Citv in the followin • Encouraging understanding, and celebrating the diversi of the Ci 's population and visitors and promoting amlrable intergroup relations within the city • Recommending policies measures and practices to bring about social and racial e uity and greater inclusion for all who live work or visit in Ashland including counter measures to address systemic racism homophobia, sexism classism antisemitisrn Islamo hobla and other racial and social inequities impacting Black Indigenous, people of color LGBT IA+ and disabled persons as well as other marginalized persons ORDINANCE NO, 3245 Page 6 of 8 • Recommending efforts to increase economic opportunities for Black Indigenous eo le of color, LGBT IA+ and disabled persons, as well as other marginalized personas in the Ashland community • Advising on diversity, eguity, and inclusion (DEb and human rights training for City of Ashland staff, commissions boards advisory committees and the City Council • Seeking at least ever , two years, a broad spectrum of Input from community members on emerainp, issues and needs of the Ashland community as they relate to diversity, a ui# inclusion belonging, laarrnan rights, and inter rou p relations F. Transportation Advisor Committee TAC A Transportation Advisory Committee (TAQ is established by the City Council. Members should have expertise or Interest in topics including, but not limited to, various modes of community level transportation, including public transit bicycling, walking,and rolling, The TAC shall be res pornsible for assisting the City in the following: • Making recommendations on strategies, actions and programs related to the trans portation s stern in Ashland. The Issues the TAC shall advise (lie City Council on include, but are not limited to: • Transportation safety policies and programs • Long range transportation plans and ancillary transportation plans sidewalk and safe routes to school, tr•ansit,_trafiie, parking, etc.) • Type III planning actions during the pre -application process • The transportation section of the Ci 's Capital Improvement Program CIP • Multinnodal transportation Issues • Traffic Implementation desl us • Advocating and promoting all nodes of transportation to ensure modal a ui 213.015 Establishment of Management Advisory Committees (MACs) A. Purpose: To serve at the request uest of the City Manager or department directors to provide technical advice and community support and input that can assist in preparing recommendations to enhance city operations or pro rain Implementation or for City Council consideration. B. Operation: AlACs are generally intended to be project or program s pecifrc but can meet as often and as long as necessaiT to meet their requested role or function. Some MACs may meet only occasional!when requested, while others may meet regularly l or semi-re,gularly over extended periods of time per (lie role assignment or needed term for their assistance. Membership on MACs will be established based on the type of advice sought and awiflablitly of potential ualified participants, urgency of issue or program being :addressed thnefraine for• the committee's role/participation, availabili of City staff support resources and/or other circumstances or considerations affecting the ability for ORDINANCE NO. 3245 Page 7 of 8 effective AC will also be es rector at the time of the correspond or tasks for considei-aj!2#_l I�IAC� lb vote of the +Ci Council °e oast to the gat i�Iaana er°, C. MA,Cs rraaa hiclud, I ir-Ilect oiLpro grAjjLym1cs i-elated, but not HinLitje( to the follomjmL I 0 Ali, AkUffLPRffAq2YL 0 Ci L k Y- 13 —an d 0 Forest Lands. 0 5stern _Develo �)niei�itCha�res 0 Trees and Urban For-est 0 —ildflre Safe SECTION 3. CODIFICATION. Provisions of this ordinance shall be incorporated in the City Code, and the word ``ordinance" inay be changed to "code", "article", "section", or another word, and the sections of this Ordinance may be renumbered or re -lettered, provided however, that ally Whereas clauses and boilerplate provisions (i.e., Sections [No(s.)] need not be codified, and the City Recorder is authorized to correct ally cross-references and any typographical errors. SECTION 4. EFFECTIVE DATE This ordinance is effective upon adoption, The foregoing ordinance was first read by title only in accordance with Article X, Section 2(C) of the City, Charter oil lie I" day of January, 2025, and duly PASSED and ADOPTED this day of w-Z. 2025. PPROVED this SIGNED and A 2H� day of /'tJ /?,rz,/,2025. Tonya G , llaill, Reviewed as to form: Douglas M. McGeary Acting City Attorney ATTEST: kc) "i f Alissa KolAodizilis Record6r ORDINANCE NO. 3245 Page of