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Home My WebLink About2025-02-18 Council MeetingCouncid Business Meeting Agenda ASHLAND CITY COUNCIL BUSINESS MEETING AGENDA Tuesdlay, February 18, 2025 Council Chambers, 1175 E Main Street Live stream via irvtv.sou.edu select RVTV Prime. HELD HYBRID (in -Person or Zoom Meeting Access) Public testimony will be accepted for both general public forum items and agenda items. If you would like to submit written testimony or if you wish to speak electronically during the meeting, complete the online Public Testimony Form no later than 10 a.m. the day of the meeting. 3:30 p.m. Executive Session 6:00 p.m. Regular Business Meeting L CALL TO ORDER and ADOPTION OF HIRING PROCEDURES 3:30 p.m. II. Executive Session 3:35 p.m. a. To consider the employment of a public officer, employee, staff member, or individual agent pursuant to ORS 192.66O (2)(a). Ill. CALL TO ORDER 6 p.m. a. Landl Acknowledgement" IV., PLEDGE OF ALLEGIANCE V. ROLL, CALL VI. MAYOR'S / CHAIR OF THE COUNCIL, ANNOUNCEMENT a. Black History Month Proclamation Vil. APPROVAL, OF MINUTES a. Minutes of January 21, 2'025 - Business Meeting Vill. CONSENT AGENDA a. Ad Hoc Committee on Affordable Childcare & Early Childhood Development Appointment b. Approval of Liquor License for N�ous Hospitality. C. Approval of Liquor License for AJ Smoke & Grocery Store dI. Liquor License for Southern Oregon Growlers e. Approval of Liquor License for Vida Baking Co. IX., SPECIAL PRESENTATIONS a. Finance Update - First Quarter FY25 Results X. PUBLIC FORUM 15 minutes — Public input or comment on City business not included on the agenda a. Testimony XL PUBLIC HEARING a. First Reading — ORD 3256 An Ordinance Amendment to AMC 2.3O Uniiform Administrative Appeals Process Designating the Municipal Court as the Administrative Appeal Body Page 1 of Page 1 of 216 nCouncil Business Meeting Agendl XII. ORDINANCES, RESOLUTIONS AND CONTRACTS a. Second Readling — ORD 3245 An Ordlinance Terminating Specified Commission and Re-establishing AMC Chapter 2.13 to create Advisory Committees b. Second Readling — ORD 3248 An Ordinanceto Establish and Clarify the Structure andl Governance of the Parks and Recreation Department C. Second Readling — ORD 3254 An Ordlinance Amending AMC Title 9 Health and Sanitation Creating Chapter 9.45 Carbon Pollution Impact Fee and Establishing Standards for a Carbon Pollution Impact Fee for New Residential Structures in the City of Ashland XIII. UNFINISHED BUSINESS a. 22'00 Ashland Street Facility Plan Ad Hoc Committee b. Request to Withdraw Affordable Housing Trust Fund RFP to Allow for Strategic Discussion Regardling How Best to Invest the Funding XIV. NEW BUSINESS a. Grandview Terrace Annexation and Site Review Fee Waiver Request b. Affordable Housing RFP Issuance Approval -Beach Creek Properties XV., CITY MANAGER REPORT a. CM Report XVI. OTHER BUSINESS FROM COUNCIL ME,MBERS/RE,PORTS FROM COUNCIL, LIAISONS XVII. ADJOURNMENT In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact Alissa Kolodzinski at 541.488.5307 (TTYphone number 1.800.735.2900). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting. * Items on the Agenda not considered due to time constraints are automatically continued to the next regularly scheduled Council meeting [AMC 2.04.030.(D)(3)] ** LAND ACKNOWLEDGEMENT We acknowledge and honor the aboriginal people on whose ancestral homelands we work —the Ikirakutsurn Band of the Shasta Nation, as well as the diverse and vibrant Native communities who make their home here today. We honor the first stewards in the Rogue Valley and the lands we love and depend on: Tribes with ancestral lands in and surrounding the geography of the Ashland' Watershed include the original past, present and future indigenous inhabitants of the Shasta, Takelma, and Athabaskan people. We also recognize and acknowledge the Shasta village of K'wakhakha - "Where the Crow Lights"' - that is now the Ashland City Plaza. ***Agendas and minutes for City of Ashland Council, Commission and Committee meetings may be found at the City website, ashlandoregoin.gov. Page 2 of Page 2 of 216 Council Business Meeting Agenda Item Counc�l Adoption of Regullar Kring Procedures for Public Officers and Publ�c Hearing on the City Attorney Posifion From Sabrina Cotta Contact sabrina.cofta@ashiand.or.us SUMMARY TheCdy CouncNiaasked toadopt the Regular Hiring Procedures for PuN�c[Nffioenatobring the Cih/ehiring process into full compliance wfth ORS 192.660(7), which governs the prerequiisites for holding an executive session to cons�der the employment of a public officer. Additionally, the Council is requested to allow for commuinity input on the City Attorney posftion in accordance with the statutory requirement that the public have an opportunity to comment on the employment of the officer before an executive session is convened�. POLICIES, PLAN�S & GOALS SUPPORTED w CommpUianoewith Oregon PuNNcMeefingeLaw (ORS 1Q2.880(7)) • City Charter Arfic1le XIII, Section 1, which governs the appointment of the City Manager and City Attorney BACKGROUND AND ADDITIONAL INFORMATION The law sets out four specific prerequisites, before an execubve session can be held to consider the employment of a public officer. These are: 1. Advertising the Vacancy 2. Adopting Regular Hiring Procedures inanOpen Meeting 3. Providing the Public an Opportunfty to Comment on the Employment of the Officer 4. For a Chief Executive Officer, Adopting Hiring Standards, Criteria, and Policy Direcfives in a PubNc Meeting The Regular Hiring Procedures for PuN�c[Nffioenadocument ensures compliance with state law andpubUio meeting requ�rements while providing clarity in our recruitment process. It is designed as a flex�ble and logical roadmap for the Councill's Nring decisions, ensuring a structured and transparent approach whenever it is needed. Additionally, the agenda item will prov�e an opportunity for community input on the structure and respons�billifies ofthe City Attomme/eoffice, rather than any specific con6dptee. FISCAL IMPACTS There are nodreotfinancial impacts cfadopting this policy. SUGGESTED ACTION�S, MOTIONS, AND/OR OPTION�S w Adopt the Regular HhingProcedures for Public Officers. 1. /move that the City Council adopt the Regular Hiring Procedures for Public Officers as presented, to ensure compliance with ORS 192.660(7), formalize the recruitment and hiring process for this recruitment ofthe City Attorney position. w Providing the Public an Opportunfty to Comment on the Employment of the Officer. Page sof2 F nal,11111111111ilial, C o u n c *11 B u s I n e s s M c c t I n g • Proceed with an executive session only after completing all prerequisites. REFERENCES & ATTACHMENTS 1. 01-Policy-Regular Hiring Procedures for Public Officer-Ashland-02-11-25 Page 2 of Page 4 of 216 CITY OF ASHLAND CITY COUNCIL POLICY: Regular Hiring Procedures for Public Officers (City Manager and City Attorney) Effective Date: 02-18-2025 City of Ashland City Council Policy for the Recruitment and Hiring of Public Officers Purpose: The purpose of this policy is to establish and demonstrate that the City of Ashland has adopted regular and standardized hiring procedures for the recruitinent of public officers, including the Chief Executive Officer (City Manager) and City Attorney, in compliance with Oregon Revised Statutes (ORS) 192.660(7). This policy ensures transparency, merit -based hiring, and adherence to the principles of diversity, equity, and inclusion (DEI). Additionally, it outlines steps for public participation and forinal adoption of hiring standards, criteria, and directives. Scope: This policy applies to the recruitinent and hiring process for public officers, specifically the City Manager and City Attorney, as provided under Article XIII, Section I of the City's Charter, which states: "The Afavor, ivith the con firiliation hJ1, the Council, shall appoint a 00, Alatiager, a Citjr ,4ttorn. cy, and such other officers as the Council deeiiis necessan�,. 1. Initiating the Hiring Process A. Public Hearing on the Office and Adoption of Hiring Standards To comply with ORS 192.660(7)(d)(C), the City Council shall hold a public hearing to allow for community input on the scope and responsibilities of the public officer positions. The governing body inust provide the public with an opportunity to comment on filling the public officer's position, but it is not required that the public comment on named candidates before the executive session is held. (OAR 199-040-0027(5)) This hearing may include discussions on: • For the City Manager: Administrative responsibilities, leadership needs, and organizational priorities. Page � 1 • For the City Attorney: Whether to use in-house or contracted legal services, specific areas of legal expertise required, and the structure of the legal office. This discussion will not include specific candidates to protect confidentiality and avoid jeopardizing their current employment. The City Council shall also formally adopt hiring standards, criteria, and policy directives in an open meeting with opportunities for public input. The Attorney General's manual indicates that this requirement and the requirement for filling the public officer's position are separate, meaning both steps must occur before considering any candidates in executive session. B. Advertising the Vacancy Following the adoption of hiring standards, the City Council shall publicly advertise the vacancy to solicit applications. The Council may specify a preference for internal candidates before opening the search externally. 2. Regular Hiring Procedures (This, section represents the regular hiring procedures formally adopted by the City Council in an open meeting.) A. Internal Recruitment Priority The City prioritizes promoting from within the organization. The Human Resources (HR) Department shall evaluate internal candidates who express 'interest in public officer positions based on competence, experience, and appropriate character for the role. Internal candidates must: • Demonstrate their ability to meet the responsibilities and challenges of the position. • Be subject to the same hiring standards and evaluation criteria as external candidates. B. External Recruitment Services If, after thorough evaluation and consultation with HR, the Council determines that no internal candidates meet the qualifications, it will reconu-wend engaging external recruitment services. Upon Council approval, the HR Department will work with a professional recruitment agency to: • Conduct a nationwide search. • Identify, screen, and recoininend candidates who align with the adopted hiring standards, criteria, and directives. Page � 2 C. Evaluation of Candidates All candidates, whether internal or external, will be evaluated against the hiring standards, criteria, and policy directives adopted by the City Council. This ensures fairness, transparency, and compliance with public ineeting laws. D. Non -Discrimination and DEI Commitment The City of Ashland is committed to diversity, equity, and inclusion (DEI) in its hiring practices. The recruitment and selection process shall be conducted in a manner that: • Encourages participation from historically underrepresented groups. • Ensures equitable access to employment opportunities. • Prohibits discrimination based on race, color, sex, gender identity, sexual orientation, religion, national origin, disability, age, or any other protected characteristic. E. Avoiding Nepotism and Conflicts of Interest To maintain fairness and public trust, the City of Ashland shall enforce anti -nepotism policies in its hiring process: No candidate shall be given preferential treatment due to familial or personal relationships with current employees, City Council members, or other public officials. Any conflicts of interest shall be disclosed, and affected individuals shall recuse themselves from influencing hiring decisions. 3. Executive Session and Candidate Selection A. Executive Session Limitations The City Council may hold an executive session to consider the employment of a public officer only if • The position has been publicly advertised. • Regular hiring procedures have been adopted by the City Council in an open meeting. (See IA above) • The public has had the opportunity to comment on the employment of the officer. (See 1A above) • For chief executive officers and city attorneys, hiring standards, criteria, and policy directives have been adopted in meetings open to the public with opportunities for public input. (See 2. above) This authority to hold an executive session does not apply to: Page � 3 Consideration of general employment policies. Discussions of an officer's salary in connection with firing. B. Confidential Candidate Review The Attorney General's Manual clarifies that no executive session may be held for the purpose of taking any final action or making any final decision. During executive session, the Council may: • Discuss candidate qualifications confidentially. • Deliberate on strengths, experience, and suitability of applicants. • Not discuss an officer's salary in comiection with hiring. • Not make a final decision or take fornial action in executive session. C. Flexibility in Completing Compliance Prerequisites While the hiring process outlined in this policy follows a logical sequence, the order in which statutory prerequisites are net for compliance with executive session requirements shall not affect the legality or validity of decisions made. As long as all required steps public hearings, adoption of hiring standards, advertisement of vacancies, and public comment opportunities —are completed before final deliberations 111 executive session, the Council will be considered in compliance with ORS, 192.660(7). 4. Final Decision and Contract Negotiation A. Contract Negotiation Once a candidate is selected, the City Council shall designate a representative to negotiate the terms of the eiriployinent contract. The negotiated terms will be reviewed and approved in an open meeting. B. Appointment The Mayor, with confirmation by the City Council, shall make the final decision on the appointment of the public officer in a public meeting, ensuring transparency and coinpliance with ORS 192.660. Page � 4 5. Compliance and Review A. Compliance Responsibility The Legal Department is responsible for ensuring adherence to this policy and statutory requirements. B. Annual Review This policy shall be reviewed annually by the HR Department and the City Council to ensure continued compliance with state laws, the City Charter, and best practices. PASSED by the City Council this ATTEST: Afissa Kolodzinski, City Recorder day of , 2025. SIGNED and APPROVED this day of 2025. Tonya Graham, Mayor Page � 5 . . ..... ... -- ... .... ... I T Y 0 F SHLAND A Proclamation in Honor of Black History Month 2025 WHEREAS, Black History Month, first proposed by scholar Carter G Wilson in 1926, seeks to rightfully center the role of Black Americans in our national narrative; and WHEREAS, this year's theme is "African Americans and Labor" with a focus on the various and profound ways that work of all kinds - free and unfree, skilled, aind unskilled, vocational and voluntary - intersects with the collective experiences of Black people. WHEREAS, 2025 marks the 100-yeair anniversary of the creation of the Brotherhood of Sleeping Car Porters and Maids by labor organizer aind civil rights activist A. Philip Randolph, which wars the first Black union to receive a charter in the American Federation of Labor. WHEREAS, the theme, "African Americans and Labor," intends to encourage broad reflections on the intersections between Black people's work, their workplaces, and our larger society across time and space throughout the U.S. During Black History Month, let us draw inspiration from this legacy as we continue together on the path towairdl equality, liberty, and opportunity for all. Our shared history shows us that we rise and fall together, an enduring lesson reflected in the words of Dr. Maya Angelou "The truth is no one of us cain be free until everybody is free." NOW, THEREFORE, 1, Tonya Graham, Mayor of the City of Ashland), Oregon, on behalf of the City Council, do hereby proclaiim the month of February 2025 as Black History Month and call upon the people of Ashland to observe this month with appropriate reflection and learning and to continue our efforts to create ai more just and equitable community and society. in Ashland we are Better Together. Dated this 4th day of February 2025 Tonya Graham, Mayor Alissai Kolodzinski, City Recorder ASALAAD CITT COIACIL 6:00 PM Business Meeting Council Present: Councilors Knauer, Bloom, Kaplan, and Hansen. Attending via Zoom: Mayor Graham, Councilors Dahle aind DuQuenne Council Absent: None Staff Present: Sabrina Cottai Doug McGeary AliSSa Kolodzinski Chad Woodward I. CAL,L,TOORDER City Manager Acting City Attorney City Recorder Climate and Energy Analyst Mayor Graham called the meeting to order at 6:03 pm. o. Land Acknowledgement" Councilor Bloom read the land acknowledgement. Councilor Hansen led the pledge of allegiance. 111. ROLL CALL IV. MAYOR'S/ CHAIR OF THE COUNCIL ANNOUNCEMENT Motion made for Bob Kaplan to act as Tern Chair for tonight's City Council meeting. lvlotionHansen Second:: Bloom Roll Call Vote. Councilor Knauer, Dahle, Bloom, DuiQuenne, Kaplan, and Hansen. YES. Motion passed a. MLK Proclamation - Kaplan read the proclamation ITM o. Minutes of December 16,2024- Study Session Meeting b. Minutes of December 17,2024 -Business Meeting Motion made to accept the minutes as amended. Motion: Bloom Second: Knauer . - b . - I I I I I I I i F i 1 1! 1 � I I I 1 7 l'i Mza= V1. CONSENT AGENDA o. Granting a Franchise Agreement to Sprint Communications Company L.P. for use of City Rights -of -Way b. Resolution No. 2025-01 Clarifying Nlon-Debt Obligation of the Services Agreement with Western Rivers Conservancy c. Southern Oregon Goodwill Termination of Ashland Measure 37 Covenant d. Approval of City Attorney Hiring Procedure e. Public Arts Advisory Committee Appointment f. Transportation Advisory Committee Appointment 9. Hlousing & Hluman Services Advisory Committee Appointment January 21, 2025 Purge lof6 Page 11 of 216 h. Planning Commission Appointment i. Approval of Liquor License for Chipotle Mexicain Grili j. Approval of Liquor License for Shop and Smoke k. Approval of Liquor License for Goodl Juiice Wine Shop 1. Approval of Liquor License for Terrene Winery andl Cidery Request to remove item B from the consent agenda Motion made to approve the remaining items on the consent agenda. ^ a a 0 0 U ^I Discussion on Resolution No. 2025-01 Discussion on Western Rivers Conservancy (WRC) partnership for Ashland to become the long-term steward of the property for fire safety, habitat mitigation, and economic development potential through increased recreationail opportunities. • WRC will help the City to procure funding and the City will help with eairnest payments. • This resolution would be a preliminairy step to reduce risk in ai multi -year process including substantial public involvement with an opportunity to withdraw from partnership at any time. • Concern expressed about needing more information to explore how this property will impact the City of Ashland andl long-term maintenance. • The first payment to WRC would be made February 1, 2025, with subsequent payments built into the budget process. Navickas - spoke against the project which would triple the City's responsibility for long-term maintenance of its forested land and potential negative impact in a sensitive area. Hawk - spoke in support of the project to protect wildlife, fire risk, and provide economic development. Motion made to approve Resolution No. 2025-01 Clarifying Non -Debt Obligation of the Services Agreement with Western Rivers Conservancy and direct the City Manager, to execute the Agreement and carry out all administrative tasks necessary for its implementation. Substantive decisions, including key determinations on moving forward with specific elements of the Agreement and the final decision to acquire the property, shall be returned to the Council for review and approval. lvlooom Second -Hansen & w & Motion passed. V11. SPECIAL PRESENTATIONS V111. PUBLIC FORUM - 15 Minutes - Public input or comment on City business not included on the agenda. Citizens spoke on fire evacuation concerns, limited disposal of hazarclous waiste opportunities, emergency weather shelter accommodations, and concern about the new pony wall in chambers. IX. PUBLIC HEARING a. First Reading - ORD 3245 An Ordinance Terminating Specified Commission and Re- establishing AMC Chapter 2.13 to create Advisory Committees Discussion with Doug_M�g �ear January 21, 2025 Page 2 of 6 Page 12 of 216 * Review of correction of clerical errors; o Correction of resolution number referred to, removal of "management" from 2.13 aind 2.13.005,2.13.010 Standing Advisory Committees, Section D. removal of language related to the Commission, correction of 2.11.015 to 2.13.015 • Request to ensure the PAAC language conforms to State Law- McGeary to follow up • Request to remove the language regarding ex-officio members in other areas andl moved to Section H that applies to all Committees. • MACs are established and may be subject to public meeting law depending on the situation. Public Hearing Open Public Hearing Closed Decision: Motion made to approve the first reading of Ordinance No. 3245, an ordinance terminating specified commissions, renaming the Municipal Audit Commission to the Municipal Audit Committee, and re-establishing AMC Chapter, 2.13 to create City Council and Management Advisory Committees as discussed, amended, and reviewed, and further move to scheduile the second reading and potential adoption of this ordinance at the next regularly scheduled public Council business meeting. Motion: Bloom Second: DuQuenne b. First Reading - ORD 3254 An Ordinance Amending AMC Title 9 Health and Sanitation Creating Chapter 9.45 Carbon Pollution Impact Fee and Establishing Standards for a Carbon Pollution Impact Fee for New Residential Structures in the City of Ashland Chad Woodward provided a review and presentation of the topic including findings and options for greenhouse gas reductions emissions and proposed language revision for 9.45.020 (C.) "New Residential Building: New construction of any residential building, including complete demolition and rebuilds, and any accessory dwelling units. This definition does not include aidldlitions, alterations, renovations, or repairs to existing buildings." (presentation attached). Discussion: • The fee would go into the generail fund to offset staff ing costs required to process the fee. • The fee would act as ai disincentive with outreach regarding purpose prior to implementation. • Most aff ordlaible Ihousing developments going in locally aind regionally is all -electric. • Hansen spoke of a recent meeting with a representative from the gals utility franchise to gain perspective on this issue and' disclosed ai potential conflict of interest as the owner of a Solar company but spoke he could vote impartially with the City's interest as forefront in mind). • Prior reporting of energy use from franchisees was not required but voluntarily provided. • lntent is to work with the building permit company to include data points that cain be used to measure the ordinance's efficacy if implemented. Public Hearing Open Sohl - submitted written testimony and supports this ordinance (GIRD). Retiz - spoke in support of this GIRD and for fees to support climate justice programs. Banks - spoke in support of GIRD ais benefitting health, safety, equity and affordability of housing. Vincent - spoke against the GIRD in favor of other decarbonization and warned against litigation. January 21, 2025 Page 3 of 6 Page 13 of 216 Mozino - spoke that carbon dioxide is not a pollutant and does not support this ORD. Elder - spoke of options to decarbonize naturail gas before it is burned - does not support this ORD. Archuleta - spoke in favor of choice, alternative clecarbonization options., andl against this ORD. Oaks - spoke that Council is responsible to its voters, supports this ORD andl climate justice programs. Doyle - spoke in favor of the ORD in support of affordability. Sigalove - supports this ORD - electricity is a cheaper and action must be taiken now. Schnibbe - Supports this ORD andl climate justice to ensure the planet is inhabitable in the future. Mori D. - spoke in support of this ORD andl the youth that brought it, our community, and planet. Hayes - supports this ORD to properly account for and align business interests with social good. Dolan - didl not speak Harris - dlid not speak Bangs - urged Council to follow the youth leadership in passing this ORD. Dawn - thanked community members for their work on this andl urged Council to pass this ORD. Journet - spoke concern over pollution, thanked those that wworkedl on this, and urged Council pass it. Samelson - spoke in support of this policy brought by the youth aind urged Council to pals s this ORD. Oguri - spoke in favor of natural gas as an alternative fuel option during power outages. Public Hearing Closed Discussion (cant.l-. • This ordlinance does not ban natural gas or require electric and is for new construction only. • Examine current building fees and consider how to catalyze new development. • Potential to calculate this fee based on square footage instead) of a flat fee. • Outside legal counsel was hired to analyze the ordinance for the strongest ordinance with the most likelihood of withstanding a court challenge. Other pollution controls exist. Decision: Motion made to approve First Reading of Ordinance #3254, An Ordinance Amending AMC Title 9 Health and Sanitation Creating Chapter 9.45 Carbon Pollution Impact Fee and Establishing Standards for a Carbon Pollution Impact Fee for New Residential Structures in the City of Ashland and set a Second Reading for February 4, 2025 with the amended included for clarification. Motion: Hansen Second: Bloom Roll Call Vote. Councilor Knauer, Dahle, Bloom, DuiQuenne, Kaplan, and Hansen. YES. Motion passed. Recess taiken from 8:13 to 8:22 Change in order of business X. NEW BUSINESS o. Election of Council Choir Decision: none Motion made to confirm Jeff Kahle as Chair of the Council for one year. &1717 =131 C5-1 YNOMWAM"LITIM Motion passed. b. City Council Liaison Appointments to Committees • Kaplan read off the aissignments as appointed by Mayor Graham - see attached City Council Liaiison Assignments document. January 21, 2025 Page 4 of 6 Page 14 of 216 c. Budget Committee Appointments • Cotta received Councilor's votes and began calculating results while the meeting continued. X1. ORDINANCES, RESOLUTIONS AND CONTRACTS a. Second Reading - ORD 3248 An Ordinance Creating Section 2.28.600, of the Ashland Municipal Code Establishing the Parks and Recreation Deportment Discussion: w Changes from first readling include recommendations from the Parks Commission. Aside from minor clerical changes, substaintive changes were read for Sections 2.28.600 Pairks and Recreation Department - Creation; 2.28.610 Parks and Recreation Director -Appointment aind Duties; 2.28.630 Accountability and Supervisory Structure, Section D: Clarification of Authority; and 2.28.640 Hiring and Termination of the Parks and Recreation Director, Sections A and B. (see packet for full ORD language with changes) w Request to clarify language that if a decision, is made it is announced in a public meeting Public Hearing Open La�ndt - Spoke as vice Chia�ir of the Parks Commission to clarify APRIC's requested changes. Public Hearing Closed Decision: Motion made to postpone second reading of Ordinance 3248 uintil the next business meeting with the changes presented and changing f rom'PRC'to'APRC'. Motion: Bloom Second: Knauer Roll Call Vote. Councilor Dahle, Bloom, DuiQuenne, Knauer, Kaplan, and Hansen. YES. Motion passed. b. Second Reading - ORD 3252: Amending 74.16.0,75 to Allow for Conservation Measures Discussion: w Redundancy of language, wording, and purpose of the Ordinance wars discussed. w Clarification that thiis was reviewed by Bond Counsel required for the USDA Loan acceptance. Mozinai - did not speaik Decision: Motion made to approve the Second Reading of Ordinance 3252, Amending 14.16.015 to Allllow for Conservation Measures. I ton- I Lvn- a. Budget Committee Appointments Discussion: Cotta reaidl aloud the ballots by councilor in accordance with public meeting law. Results acre Kristen Roy aind James Fredericks with a term ending 2028; Michael Murry and Ariana Spiegler with term ending 2026; and Meg Waige with a term ending 2025. * Dahle recused himself from voting due to ai conflict of interest. Decision: Motion made to appoint the winners of the Citizen's Budget Committee election results. Motion: Hansen Second: Bloom January 21, 2025 Page 5 of 6 Page 15 of 216 '-'.',oil Call Votei: Councilor Knauer, Bloom, DuQuenne, Kaplan, and Hansen. YES. Dahle abstain. Motioa -Fassed. a. Council Adoption of 2200 Ashland Street Master Plan Discussion: • Concern expressed with discussion about the reaidliness of the revised document - specifically related to the word "shall" and the potential of obligating the City unnecessarily. Decision: Motion made to adopt the revised 2200 Ashland Street Master Plan,. Motion: Hansen Second: DuQuenne Roll Call Vote. Councilor Dahle, DuiQuenne, Kaplan, and Hansen YES. Bloom NO. Knauer Abstain. Motion passed. MotionBloom Second- DuQuenne It. I Call Vwt M M- -rouer. Bloo M NUP_'r'f e Y�anitvr' Yes. Ya*f SeT_ E) b. 2200 Ashland Street Facility Plan Ad Hoc Committee - Movedl to next meeting c. Request to Withdraw Affordable Housing Trust Fund RFP to Allow for Strategic Discussion Regarding How Best to Invest the Funding- Movedl to next meeting III. CITY MANAGER REPORT IV. OTHER BUSINESS FROM COUNCIL MEMBERS/REPORTS FROM COUNCIL LIAISONS JAIN-To7r*11177.97 R M. Motion made to adjourn. Motion: Bloom Second: Hansen All in favor. The meeting was adjourned at 9:34 p.m. City Recorder Alissa Kolodzinski Mayor Tonyai Graham January 21, 2025 Page 6 of 6 F-17 May 21, 2024: City Council narrowed staff review to three options. Two of which could be drafted as an ord:inance around either: I. NOx Ernissions like California Air Resource Board's current standards. 2. Carbon Charge, • Council further directed: staff to bring a proposal for adjustments to the franchise agreements,, or other means of reg:ullating natuirall gas usage by the first quarter of 2025. Page 17 of 216 outside counsel uzed to review considerations. December 2024 - lawsuit filed against t�hie South Coast Air Quality Managernent District regarding thd imove to a zero �NOx standard. climate goals? .... ....... . Climate Impacts 2015 CEAP Climate Inventory IQk 01 fN,,Np STA ' 11 US ONS111I t , N! IW , OPIJ RN 1 01 ( ALIFORNIA I I NNAI ANIR 110( A r`(gk P. NOR I Il MVTR,RIf'A(ORP NAHONAL 71 Id 19 I A I 1� ORN I A A rf Pi In, Iv A�) I � � OIiN IR A ORN IN. Im MANNA A ��) 111 R,, &, I R � P I NOI q H i) �l?( 1A AS I K M III OHNIA � KI, A0I4'kN'(ASY,,(pAI'I4K AIANONN'lANS II NI OMHORNI Iy "0 11 1 & X () 1)n 11 NO A `;SOI IA [ V IN ( A,1 H q WNIA APART M[ N,T As "CAlA p II W YI S# 'U'l 4 I ( 0 AS I A I R Q11 AL] p V VIANAI&NDNE DIS]IR:( 2024 CEAP Inventory rs 2011 - 2023 What is the poss"ible impact of an in ordinance, to help Ashland meetiets • Low NOx = inone, reducing NOx imip�roves air quality but does not reduce GHG's. • Zero INOx = possible to reduce GHG Climate Pollution Impact Fee * 11.7% of anew construction used inatural gas furnaces; which if reduced could help Ashland mieet its goals. * Nlew homes are smaller airea for impact than existing homes - only 3% of the natural gas heating installations over the post 5 years. Now % Now Now Hoot Total Now Heat yeoir Furnace Piumv Hootkv Flumoce Pump 2019 10 66 75 13,33 8647 20210 20 59, 79 2& 32 14.68 2021 7 109, 116 6.03 93.97 2022 42 05 ...... 80.95 ................... .... ?023 42 1 45 6.67 = q3,33 TOTALS 48 309� 357 11 -7q A:' What is the poss"ible impact of an in ordinance to help Ashland meetiets goals?, The Climate PollluItion Impact Fee could reduce actuall greenhouse gas emssions if the orclinance fee influences what type of fuel is used for each of the five covered applications. This ordinance is less abouIt reducing current em,issions and more about slowing the growth of emissbn rates from new resiclentiall homes. 1!11111111 1 M! 11 lilligg III �Base4� on 1. Local einergy consumption 2. American Gas Association Regional Usage Data 3. Scientifically determined t of carbon 4. Inclustry/government years of service Proposed language reviisn Climate Protection Impact �F *x,evision, to 9.45.020 (C.) C."New Residential Building: New conistruct�ion of any residential building, including complet�e clemolition, and rebuilds, and any accessory dwelling un,its. This, definition does not include a�dd�itions, al�terations, renovations, or repairl Page 21 of 216 r Page 22 of 216 S, Budget Committee Member Voting ON I 1/21/2025 /j; MIT Rank in order of preference 1 -7, Name Rank Dahle, Dylan Fredericks, James I Gobelman, Larry .. . ..... . .... ..... . ..... 6 Morrison, Mark . ............ . . . ................. . .. ................................ . . .... . ............. . ................................. . ....... .. . ....... .. .. .. . ...... Murry, Michael ..................................................... . .. . . . . ..... . ................. .. ............. .. . . 7 Navickas, Eric ...... . .................. . . . . . . .. ...... . ... ..................... . ...... . ............ . . .... . ...... . ....... . ................... .. . . . . . . ... . . .. . ............................... . Roy, Kristen 4 . ....................... . . ............... . ...... ...... ... . . .. ... ... . ... . .. . . .... .......................................................................... ... . . . Spiegler, Ariania -1-1-11111 . ..... ..... ... . ..... - . . .............................................................. . ............ .................. . . ... . .. . . . .. . 5 Sturm, Jeanine 2 Wade, Meg 3 I = highest, 7 = lowest. The top 5 vote earners will be selected to be Those ranked I & 2 - term length is through 6/30/2028. Those ranked 3 & 4 - term length is throiugh 6i/30/2026. The person ranked 5i - term length is through 6/30/2025. Page 23 of 216 Page 24 of 216 y �} 'C C 4-0 En P y C li�►I 0 0 4-1 "A�,/ �""' 4w c, DIY, R Iy oI A w apg P � r 4 CL Q a) a Cl C� wC: M �je ' w i Z' X rib 4-1 LO LO 0 0 wMRA to 0 wNziN � 0 c CD 0 w� " o * C)' " �L. LL L. (D W Lo 0 z' CD 0 0 c 4-y, C MAYS, I Oi >�, I �J4fs'°/1 1 C} 2 o o �pY�,��Y� 0, qY `� o 11ANMF ( �' rE YN YYY N�.. 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LA o e . o^ n rr) L LA 3 rD rD C Q (D L Page 32 of 216 Council Business Meeting Agenda Iteim Ad Hoc Committee on Affordable Childcare & Early Childhood Development Appointment From Alissa, Kolodzinski, City Recorder Contact al�ssa.kolod�z�nsk�@ashland.or.uis SUMMARY Approval of Mayor Graham's recommendation for the appointment of Paula Hyatt and Lynn Ransford to the Ad Hoc Committee on Affordable Childcare & Early Childhood Development. POLICIES, PLAN�S & GOALS SUPPORTED BACKGROUND AND ADDITIONAL INFORMATION Per the Ashland Municipal Code 2�.O4.OgQ.all regular advisory committees and boards shall beappointed bythe Mayor with the consent ofthe Council. FISCAL IMPACTS SUGGESTED ACTIONS, MOTIONS, AND/OR OPT'ION�S I move to approve the appointment Paula Hyatt and Lynn Ransford to the Ad Hoc Committee on Affordable Childcare & Early Childhood Development. REFERENCES & ATTACHMENTS 1. AdHoc ComonChild Care Application Hyatt _Redacted 2. AdHoc ComonChild Care Application Raneford_Redacted Page scfz From: nore advigplus com 2lyL____ To: Ashland City Recoirde -1 Ashland City Recorder" Dorinda Cattle; Doriinda Cottle Subjed: online Form, Submittal: Appointment Application for City Committee or Commission Date: Friday, January 17, 2025 9,:18:31 AM Name Paula Hyatt Committee or Ad Hoc Comirnifttee on Affordable Childcare & Early Childhood Commission You: Wish, Development to Serve On 0 vim Occupation Finance �Educational The George Washington University Bachelors in Business Back round Adrniinilstrafion, International Busliness and Finance State University of Now York at Albany Masters in IBuusiiiness Adrniinlistration �Related Experience Former Ashland City Council Liaison to the Ad Hoc Cornmittee on Affordable Chiilldcare & Eady Childhood Developrnent: During imy tenure on City Couundil II advocated for creation of this ad Ihoc comirnifttee, creation and adminJstration of our Pilot Early Learning Grant Program, and worked with local partiners to increase the number of Iprograrmni seats available to our working farnifies. II wish to continue suppoirtiinig the good work that is currently in progress. I niterests I Ibelueve ouir commiunity is stronger when woirkling farnflees have access to a network of early learning care options, and OUir economy benefits when, parents, and caretakers, can actively participate in the workforce or pursue higher education goalls. Availability I am available at the timie this cornimittee currently mieets. Additilonall Information I Ihave [lived in the coimmunJty for 9 years and served our Ilocall governmienit in a variety of roles iinclluding, City Councfl, Citizens Budget Corm mRtee, ECTS Grants Committee, Audit Committee, COUinciI ILliaison to our Transportation Committee, Couincii] Li4isoni to our Planning Commission, Board Member of SOREDI, Council' Liaison to Rogue, Valley Council of Governments and COUinciI Page 34 of 216 Liaison to Ad Hoc Cornmifttee on Affordable Childcare & Early Childhood Developmient. Field not completed. Upload You:r �File Silgniature Ernaill not displayiinig correctly? Vile w iit in your browser. Page 35 of 216 From: nore advigplus com 21yL____ To: Ashland City Recoirde -1 Ashland City Recorder" Dorinda Cattle; Doriinda Cottle subject: Online Form, Submittal: Appointment Application for City Committee or Commission Date: Saturday, January 11, 2025 2:36:34 PM Name Lynn C Ransford Committee or Ad hoc Committee on, affordable Childcare & Early Childhood Commission You: Wish, Devdlopimeint to Serve On 0 vim Occupation Retired Educator (Pre-K through University Revel) Educational MA in Early Chi]dhood Education, CSU DomJnguez Hills, CA, 3 Uffetime Cafifornia TeadNngi Credentials (Pre-K th,irough Adult Back round Ed), BA in Sociiollogy/Psychollogy firom CSU San Fernando ValIley, CA Related Experience Preschool director, 19701-1978, Public IEleirneintairy SchoolI teacher, 1978 - 20,02, Adjunct Professor, SOU, (Education Dept., Supervisor of Students in the If A Pirograim, 20,014 - 20018 ... Fears of experience in curriculurn and graint wirifing, as speakeir for the Orangie County Speakers' Bureau (addressiinig parent gii-OUu ps) , Volunteering as docent for Jacksonville Ristoric Society, and Historic JacksonvflIe Cemetery fleadingi school tours, Hliistory Saturday Progiirams, Iplayingi paints in Mieet the Rioneers, etc.). Published author of childireni's' books I niterests Interested in, Ad Hoc Committee on, AffordaNe Chifld Care and Early Childhood Devdlopimeint -- ThJs is my fiield of experfiseJ have a (lot of ideas about the limiportance of, the need for, and inumierous ways to provide afforddUle, quality care for children Availability I are available to attend meetings. Prefer daytime meetings Additional Information I've lived in Ashland for over 20, years, Ihave beein a Kiwanis imeimber, working on projects for Ashland SchoolsFOUndation Field not completed. Upload Your �File iig niature :rnaill not displayiinig correctly? b. od un[ yaur bPameL Page 37 of 216 Council Business Meeting SUMMARY This is a request for approval of a Iiiquor license appliication for Nous, Hospitalfty LLC located at 358 East Main POLICIES, PLAN�S & GOALS SUPPORTED AMC Chapter 8.32Liquor LceneeReviiew BACKGROUND AND ADDITIONAL INFORMATION ThiekaanmppUioafionfomaNevvOuUet—FuiUDn'Prernieee FISCAL IMPACTS SUGGESTED ACT'ION�S, MOTIONS, AND/OR OPT'ION�S The Planning, Police, and Fire departments have reviewed the appliication and recommend approval of the liquor Iiicense. Thiis business complies wiith the City's land use requirements and has a Business License. Umove toapprove the liquor |iiceneefor NoueHospitality. Page scfz OREGOIN LIQUOR & CANNABIS COMMISSION Local Goivernmient Reicoimmend�atili'oin — L,i'quor Liceins,e Peir OAR 845-0015-0oln reiquireisi ain, applicainit for issuance of a new liceinsie issued undeir O,RS chapteir 471, to provide wrrtten noticei of thei appillcation to thie l�oca�l government in, the form of a colmp�lete, accurate, ainid legible Comm�ssioln forim. The Iloicail goverinment is as foklows: (a), If the addlress of the premises proposed to be licensed is within a city's Iliimits, the local government is the city. (b), If the address of the premises proposed to be Ilicenised is not within a city"s Ilmits, the lloicail government is the couinity. INSTRUCTIONS: Step 1: Applicainit completes atl of Section 1 (including top of Page 2). Step 2: Applicainit submits both pages of thie form to the aippropriate Iloicail government. NOTE: The local) government may require addrtionall forms andl/oir fees. Step 3: Local) government complletes at (least Section 2 aind ireturnis all pages of the form, or a copy thereof, to, the applicainit. The local) government is atlowed uip to, 45 days to, complete Section, 3. Step 4: Applicainit taikes the form with ait (least Sections 1 aind 2 completed and includes it with, their CAI"w P aippllicatioin to meet the Local) Government Recommendation document requirement. Submissiolns that do not have at (least Sectionis 1 aind 2 completed will not Ibe accepted. Step 5: The Iloicail goverinment issuies its final recommendation iin Section 3 and returnis the completed form to, the applicainit. IIf the applicaint bias akeady submitted their initiall appIlcation, via CAMIP, they hold on, to, the finall recommendation anid prove de it to their investigator, when, requested. If they have not allready submitted their application, they upload the fullly completed Loicail Goverininnent Reconnnnenclationi form with thieir initiall appIlcation, submission. Applicants within the city of P,ortllanid ONLY: After completing the attached foram, pllease foflow these steps to complete the Lolcall Government Recommenidation process: Apply v! ai the Cj.l..fP o rt I �an d w �eb s i �te. • Once you heave completed the application with, the City of Portland, you willl receive ain eirnaH notif&g you that you ir apphcationi has been accepted), usuaHy wrthin, two, busiiness days. The emaH willl contains ain attachment tithed "ABC Public Notice." 0 Upload the ABC Puibllic Notice clocument with youiir CAMP aippllication to imeet thie Local) Government Recommendation document requireirnent. NOTE: This document onlly prolvides proof of submissioln. Once you receive your finall recommendation from thie City of Portland, youi willl need to provide thiat to you assigned 01-CC investigator. Page 39 of 216 re-X-19MU11174irt Off-Prem,is,es Sales Brewery- Public Hlouse Limited On -Premises Sales Brewery, Full On-Prem,is,es, Caterer Distillery Full On -Premises, Comimerciail Girower Sales Privilege Full On-P,remiises, For Profit Private CkAb Winery Full On-Prernises, Non Profit Private Clluib Wholesale Madt Beverage & Wine Full urn -Premises, Other Public Locaition Warehouse Full On-Prem,ise�s, Public Passenger Carrier Legal) Entity/Individual) Apipilicant Name(s): NOUS 110SPitality.LLC Proposed Traide Name: NOUS Premises, Address: 358 F, Main St Uln,it: City: Ashland COUntyJackson Zipi: 97520 Application Type: 0 New License Application Change of Ownership 0 Change of Location License Typie�: Full On -Premises, Commercial Additicnall Location for an lExisting License Contact Name: Phone: Mailing Address: City:: M State: Oregon zip: Emaill Address. SM ------------------------------------------------------------------- Please check alI that apply to your proposed business operations at this locatiam Manufacturing/Production RIRetail Off -Premises Sales Retail On-Prem,ises Sales& Consumption If there will be On-Prernises Consumption at this location: lincloorConsumption Outdoor Consumption, Fifl Proposing to Allow Minors, Form 1� Page I Rep48e406f 216, E 0 LIDIC 00"M OREGON LIQUOR & CANNABIS COMMISSION Local Government, Recommendation — Liquor License Legal Entity/IndividUal Apipilicant Name(s): Notts Hospitality LLC Proposed Trade Narne: Notts IMPORTANT: You MUST submit this form to the local government PIRIO,R to subm,itting to 0LCC. Section 2 miust be completed by the locol government for this form to be accepted with your CAMP application. After accepting this form, pllease return a copy to the applicant with received and accepted information, City or County Narne: Ashland Optional Date Received Stamp Date Application Received: 131.2025 Received Iby: Kerrick Goodcn # Recolmimienid this license be grainte7l 0 Recolmimienid this license be denied (Please incllude docurnentation that meets OAR 845-005-0308) #W No Recommendation/Neutr9i Name of Reviewing Official: Title: pate: Signature: After providing your recommendation and signature, pllease return this form to the applicant. Form 1I Page 2 Rep4ae126f 216, Council Business Meeting Date: February 18, 2'025 Agen�dl Ilteim Approval of Liquor License for AJ Smoke & Grocery More From Alissa Kolodzinski, City Recorder Contact alissa.kolodlzinski@ashland.or.uis SUMMARY This is a request for approval of a liquor license application for AJ Smoke & Grocery Store LLC located at 258 A Street. POLICIES, PLANTS & GOALS SUPPORTED AMC Chapter 6.32 Liquor License Review BACKGROUND AND ADDITIONAL INFORMATION This is an application for a New Outlet — Retail Off -Premises FISCAL IMPACTS SUGGESTED ACTIONS, MOTIONS, AND/OR OPT'IONNS The Planning, Police, and Fire departments have reviewed the application and recommend approval of the liquor license. This business complies with the City's land use requirements and has a Business License. II move to approve the liquor license for AJ Smoke & Grocery Store. REFERENCES & ATTACHMENTS 1. AJ Smoke & Grocery - New Outlet —Redacted Page 1 of I Page 42 of 216 OREGON LIQUOR & CANNABIS COMMISSION Local Government Recommendation — Liquor License Off -Premises Sales Brewery -Public House Limited On -Premises Sales Brewery Full On -'Premises, , Caterer Distillery iFulll On -Premises, Commercial Grower Sales Privilege Full Clin-Prennises, For Profit Privaite Club Winery Full On -Premises, Non Prolfit Private Club Wholesale Malt Beverage & Wine Full On-Prem,isies, Other Public Location Warehouse Full On -Premises, Public Passenger Carrier Form I Paige I Rev 10.14.,24 Page 43 of 216 !a4LUO f]")'C"'k)i '4 M0 OREGO,N LIQUOR & CANNABIS COMMISSION Local Government Recommendation — Liquor License Legal Entity/individual Applicant Naime(s): AJ SMOKE& GROCERY STORE LLC Proposed Trade Name: AJ SNIOKE & GROCERY STORE IMPORTANT: You MUST submit this form to the local government PRIOR to submitting to OLCC. Section 2 must be completed by the local' government for this form to be accepted with your CAMP application. Laical Government Recommendation Proof of Acceptance After accepting this form, please return a copy to the apiolicant with received and accepted Information City or County Name: AS)A Optional Date Received Stamp Date Application Received: ' Received by- r 0 Recommend this license be granted Recommend this license be denied (Please Include documentation that meets ().A..3. 8d ' 0(,Yiitl';.0.8) 0 No Recommendation/Neutral Name of Reviewing Official: Title: Date: Signature: After providing your recommendation and signature, please return this form to the applicant, Form I Page 2 Rev 10.14.24 Council Business Meeting I Agenda Heim I Liquor License for Southern Oregon Growlers U AJiseaKo|odzineW.City Recorder SUMMARY This is a request for approval of a liquor license application for Southern Oregon Growlers LLC located od345 Lithia Way Street. POLICIES, PLAN�S & GOALS SUPPORTED AMC Chapter 8.32Liquor License Review BACKGROUND AND ADDITIONAL INFORMATION ThiekaanmppUioationfomaNevvOuUet—FuiUDn'Prernieee FISCAL IMPACTS SUGGESTED ACT'ION�S, MOTIONS, AND/OR OPT'ION�S The Planning, Police, and Fire departments have reviewed the application and recommend approval of the liquor license. This business complies with the City's land use requirements and has a Business License. Umove toapprove the liquor license for Southern Oregon Growlers. REFERENCES & ATTACHMENTS 1. SouthernOregonGrow|era-NewDatlet_Redocbed Page scfz OREGON LIQUOR & CANNABIS C0MMISSI0j Local Government Recommendation — �Liquor LicenS. I POO, WIMMU/1" Off -Premises Sales Birewery-Public House Limited On -Premises Sales Brewery Full Oin-Piremises, Caterer DistMery Full On -Premises, Commercial Grower Sales Privilege Full Oin-Piremises, For Profit Private Club Winery Full Oin-Piremises, Non Profit Private Club Wholesale �Malt �Beverage & Wine Full Oin-Piremises, Other Public Location Warehouse Full On -Premises, Public Passenger Carrier I Legal Entity/Individual Appflcant Name(s): SOUTHERN OREGON GROWLERS LLC Proposed Trade Name: SOUTHERN OREGON GROWLERS, Premises Address: 345 1,ITH1A WAY Unit. City: ASHLAND County: JACKSON Zip., 97520 Appflcation Type'. New License Application 0 Change of Ownership 0 Chainge of Location LicenseType: Fti[IOti-Preniises,Coriimerci�iI Additio�na I Location for an Existing License Contact Name: SOUTHERN OREGON GROW1,ERS I,I,C Phoine: Mailing Address: City: State: OR Zip: Email Address - Please check all that apply to your proposed business operations at this location: Ej Manufacturing/Piroduction *Reta i I Off- Pre m i ses Sa les MMIRetail On -Premises Sales & Consumption If th eire Ml I be On -Pirem ises Coins u rn ption at th is location: FMI I indoor Consumption Outdoor Consumption 501 Proposing to Allow �Minors 113 1131t it in, 11111,11 ''111'1111T'� OROR & CANNABIS COMMISS10i Local Government Recommendation — �Liquor LicenS. Legal Entity/IIndividualAppllicantIName(s)-- SOUTHERN OREGO,NGROWLERS LLC Proposed Trade Name: SOUTHERN OREGON GROWLERS IMPORTANT: You MUST subimit this form to the local government PRIOR to submitting to OLCC. Section 2 must be completed by the local government for this form to be accepted with your CAMP appfication. Local Government Recommendation Proof of Acceptance After accepting this form, please ireturn a copy to the applicaint with received and accepted information City or County Name. Ashland Date Application Received: 01.22.202'5 Received by: Kerrick Gooden 0 Recommend this license be granted Optional Date Received Staimp 0 Recommend this license be denied (Please include documentation that meets (,-)-A-F�--8-45 0 No Recommendation/Neutral Name of Reviewing Official: Title, Date: Signature: After providing your irecommeindatiion and signature, please return this form to the applicant. Page 47 of 216 Council Business Meeting SUMMARY This is a request for approval of a Hquor license appliication for Viida Baking Group LLC located at 149 N Pioneer POLICIES, PLAN�S & GOALS SUPPORTED AMC Chapter 8.32Liquor LceneeReviiew BACKGROUND AND ADDITIONAL INFORMATION ThiekaanmppUioafionfomaNevvOuUet—FuiUDn'Prernieee FISCAL IMPACTS SUGGESTED ACT'ION�S, MOTIONS, AND/OR OPT'ION�S The Planning, Police, and Fire departments have reviewed the appliication and recommend approval of the liquor Hcense. Thiis business complies wiith the City's land use requirements and has a Business License. Umove toapprove the liquor |ceneefor ViidoBaking Co. REFERENCES & ATTACHMENTS Page scfz R- 15 1.1;1'tltr d 0A Pia rltt 1 .c um t l r r r VIA Oil, A"1v.craa'lta a iik1 "°rill t%• r 4"l (or Profit Pfivale Ciob Nti + n.l)MMIW' s, Nor} Profit private t11b t' 11 On-pr6mitwx, t lilayr pobk too tion 1aa1l+ ray ra tl�, peal Pax tag tCarl* Appkation Type, UO New Uc a se App atlon co'p+�r,igpa��.+aF r .VIP 4'��r atil Ou lk Hou 11Wly Grower saw ptlti►mga terry. W)WIkmI# Malt Deverap A Wirm w4rabouse Un `: I i . tal! ship p rafifeat e Addtsl€araal Lmatlon fat on XIS State, M zjP.� il all that appIV Wyici p(opm l busInesspim000ng m tfaiz Manufsdurlrlg/Pfadat 1pn t 11 on.plil Salem & Consumption 11 ttaumWitll l ('m,Fty al kj t va r p'thul fiI data10com); PIFIDPOMA9 to A#Qw Mloom *AWWAW' YCO MOST wtqwt S 5 ection) vmAt tw campkqM bv the kwafoovemment fix this V6 10boa M w4tb Vow CAM1P appIkatWn, Local Government Recommendation Proof of Aemptance OW accepung Ods forni, ple#se return a copy -to the app kient witti recelved and accepted Womuflon Chy or County Name.w Alhl,od Date ApphC260n Re kW: 2.10.202;5 ReV*fftdtFr, IKwiickrojoden OPWhal Date ROC Sta"W 0 PANWM"*AId this ficeinte be granted 0 Recommmd, tNs lk*nse be denied IPleaw loctud@ documeptAtion that meets OAA C) No Name of ReviewinffWal: ,ntk-: Dmv: S*sskure.- After' pee Mdk* wout towomnotodAijari wid.&Igiwl of o, kOoauj tetui o Ws (min to the appWant., � .... . .. .. .... .... . ...... .. ... .. . . .. . .... . . ........ Council Business Meeting SUMMARY On a quarterly basis, the Finance Department presents the current quarter -end financial statements and provides a review of signiificant items. Finance will also provide departmental updates as well as an outlook for the remainder of the year. NOTE- The first quarter financial update is typiically reported in the Fall and was inadvertently missed during the thick of the aud�it season last year. This will bring uis back on track to reporting financial resuilts quarterly. POLICIES, PLAN�S & GOALS SUPPORTED Administrative/Governance goal: "To ensure on -going fiscal ability to provide desiired and requiired services at an acceptable level." BACKGROUND AND ADDITIONAL INFORMATION Presented inthis packet are the Financial Statements for the period ending September 3D,2O24'which iainthe second year of the budget bienniium and 25% of the fiscal year. The September 2O24Financial Statements include the fol|ovvnQreports: ^ Summary ofFund Balances ^ Summary ofCash &Unveetmente ^ Statement ofRevenue and Expendiitumefor each fund and city-wide These reflect that the Ciitykagenerally tracking smexpected for the period, and any eigniifioantitems will be diiscussed during the presentabon. Revenues — For the period ending September 30, 2024, the Ciity receiived $19.51VI or 18.2% of budgeted revenues for the year and is approxiimately 4.4% less than the prior year. The year -over -year change is largely attributable to the bmiing of grants received the previous year. The Ciity collects Food & Beverage (F&B) and Transient Lodging Tax (TLT) in quarterly arrears. F&B and TLT revenues are caught uip at year-end throuigh the modified accrual basis of accounting. As such, tax from the first quarter of the fiscal year will be reported in the following quarter. Charges for uU|ftyeerviiceeare $1O4Mor2896of budget. Fmenohiieefee revenue ie$887.QODor 2196of budget. Aeanticipated, interest oninvestments of$Q55,ODQfor the first quarter ieQ896of budget. Property taxes are collected in �ovember, therefore will be reported in next quarter's report. Expend�itmmam—ForthepehodendingSepbember3D,2024'fumdexpendUureearewiithiinbudgeLexpeohationefor the period, with the exception of capiital outlay. Due to the timing of the Water Treatment Plant loan approval, the firniing of capital expenditures does not track as originally planned�. Ending Fund Balances, Cash &Oiher—Aeof September 3Q'2O24.Total Fund Balances City -Wide is $82.7K&, whiichwas $5.88K&om7496higher than the previous year. The General Fund Ending Fund Balance for the period ie$14.6K&.which was $1.1Mor7.896hiigherthan the previous year. Cash & investment balance ie$75.8K&.which ie$5K&mr 7.1 % from the previous year. The General Fund cash & investment balance is $14.2M, whiich is $1.3M or1Q.5%hiigherthan the previous year. These increases are generally attributable tothe timing ofexpenditures. Overall, Liquidity for the Ciity remaiine strong. The presentation will also include a FiinonceDepartment Update aawell aeother key items ofinterest. Page sof2 /0Council Business Meeting FISCAL IMPACTS N/A SUGGESTED ACTIONS MOTIONS, AND/OR OPTfONNS N/A REFERENCES & ATTACHMENTS 1'. September 202'4 Financial Statements Page 2 of 2 ,valmll/ilis, Page 52 of 216 City of Ashland Sum. m. ar V, la. LE i A u ll I Ra La n, ir, as CEEEEHHEE= Balance Balance Change From Fund Sentember 30. 2024 September 30, 2023 FY 2024 General Fund $ 114,606�,336 13,555,8111 1,052,525 Parks General Fund 150 6311,966 (631,816) Tourism Fund 771,1219 850,0111 (78,881) Housing Fund 256,567 2411,896 14,691 Community Block Grant Fund 26,107 20,041 6,066 Reserve Fund 1,1i10,773 1,807,267 103,506 Street Fund 3,512,796 3,758,928 (246,1132) SDC Street Fund 2,268,847 71,936 2,196,912 Airport Fund 368,940 (532:045) 900,985 Capital Improvements Fund 801,877 1,372,095 (570,218) Parks Capital Improvements Fund 3,575,622 3,507,832 67,790 SDC Parks Fund 431,459 44,947 386,513 Debt Service Fund 98,590 118,135 (19,545) Water Fund 119,4501,146 17,8411,8111 1,608,336 SDC Water Fund 1,037,678 93,875 943,803 Wastewater Fund 6,,841,462 8,827,3118 (1,985,856) SDC Wastewater Fund 2,487,049 90,434 2,396,615 Storm Drain Fund 2,105,405 2,045,228 6,0,1178 SDC Storm Dran Fund 36,304 5,3118 30,987 Electric Fund 9,2701,051 7,827,263 1,442,789 Telecommumcations Fund 3,161,791 3,280,133 (1118,342) Insurance Services Fund 1,422,310 806,829 615,481 Health Benefits Fund 0 2,225,545 (2,225,545) Eqwprnent Fund 7,326,757 7,149,253 1177,504 Parks Equipment Fund - 473.608 (473,608) Cemetery Trust Fund 978,048 952,789 25,26,0 $ 82,748,218 $ 77,068,221 $ 5,679,997 Total Fund Balances $ 82,748,218 $ 77,068,221 $ 5,679,997 Restricted and Committed Funds Restricted $ 17.160,976 $ 9,777,244 $ 7,383,732 Committed 24,949,972 12,014,094 112,935,878 Unassigned 40,637,269 55,276,883 (114:639,614) Total Fund Balances $ 82,748,218 $ 77,068,221 $ 5,679,997 July Selo ll:::::Y 25 IFinarif-Jals are joi-elir-linairy and do riot reflect. chariges and adjustirnents frorn the audit COIT11oleted i,in IDecerrriber 2025 3 5p2W V—w 2 FY25 P.Jin ... y F—W RRpxl w& Live. C6b.s L,N-dv 1219024 Page 53 of 216 City of Ashland Summary of Cash and Investments Preliminary as of September 30, 2024 Ballance Ballance Fundl September 30, 2024 September 30,,2023 General Fund Parks General Fund Tourism Fund Housing Fund Community Block Grant Fund Reserve Fund Street Fund SDC Street Fund Airport Fund Capital Improvements Fund Parks Capital Improvements Fund SDC Parks Fund Debt Service Fund Water Fund SDC Water Fund Wastewater Fund SDC Wastewater Fund Stormwater Fund SDC Stormwater Fund Electric Fund Telecommunications Fund Insurance Services Fund Health Benefits Fund Equipment Fund Parks Equipment Fund Cemetery Trust Fund Manner of Investment General Banking Accounts Local Government Inv. Pool City Investments Total Cash and Investments Change From, FY 2023 14,162,052 12,,815,653 $ 1,346,399 - 582,055 (582,055) 789,423 852,877 (63,453) 256,588 2411,8917 14,691 30,623 24,405 6,218 1,,910,771 1,,807,265 103,506 3,,4011,838 892,251 2,509,587 2,,259,622 3,,049,966 (7910,345) 3711,486 48,176 323,309 815,406 1,,019,307 (203,901) 3,,5175,321 3,,502,274 73,048 429,377 365,515 63,862 56,501 116,806 (60,305) 16,,9911,685 13,,919,848 3,071,837 1,,027,642 957,547 70,095 5,,788,431 5,,475,362 313,068 2,,469,880 2,,3611,768 108,1112 1,,965,4112 1,,927,880 37,531 35,635 5,318 30,317 6,681,041 6,,900,883 (219,842) 2,,7511,998 2,,7511,067 930 1,,285,689 776,416 509,273 2,,224,679 (2,224,679) 7,,814,894 7,,262,087 552,807 9711,902 945,820 26,082 75,,843,2115 $ 70,,827,121 $ 5,016,094 $ 7,,456,773 $ 3,,982,854 $ 3,473,920 37,,246,779 45,,834,250 (8,587,470) 31,139,662 21,,010,018 10,129,644 $ 75,,843,2115 $ 70,,827,121 $ 5,016,094 3 SepNVeision 2 FY25 Preliminary Firianciiad Report wih LN, Cubes Unks.x1sx 1101912024 28 63 > LL 13 ja cr my tIY 999999� ... 99F39 ,.� —: �: cc� —: ; —: 'IT 6 co 'IT �D s 7* 8 8 2 W-- 8 cq 2� T 2 e e g 988 ll� cc� cD cD T2 T2 .6 ll� ll� cc� c6 ll� kl� co vz co cc� --I cc� cl� �D cc� Fa Ln rD �I N i i i i i ii ..... i i i i �-9� 53 e d r 5 5 car m � � w 5 IL d m r E� m Q 0 5 ol ds @tea `� ffiy° d d _ � F En Fa N a 8 w �5 m F 53 ll� CD CD C 13 r LL --z --z --z --z --z C w a cm a M se 13 r r- ja ms ms sm cr 0 0 C E 0 Im rD E Fu m ol S:8 Fa 4 - 9- Ir Lo M. 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El ad �2, rD z E .5 v E 2 4 Fu I �-9� 6 CD CD e r 5 � a ILrD m a 8 w �R 88 ss R rz N a N cd cq cd cd c eegg T I1 c c6 c6 c `m r — LL chi � m — 5 d i r F c0 5 Q � En F 0 co w �2:5 From noreplly@civicplus.com <noreplly@civicplus.com> Date Mon 21312025 12:27 AM To Ashland City Recorder <recorder@ashlandLor.us> City Council Public Testimany Farm, Public Testimony Use this form to submit public testimony for City Counclill meetings. Testimony is accepted for both geneiral public forum items andl agenda items. This form must be submitted by 10 a.m. the day of the meeting to be on the recoirdl. Public testimony wiilll Ibe in6luded in the agenda packet. If you wish to speak to the Council in, person at a meeting, your must fill out a Speakeir Request form availaWe on, -site. Do, not use this form. FuH Name Nancy K Boyer Meeting Date February 4-2025 FA in R. W-ATITIMM Are you a Ciity of AsHand Yes resiidenit? Indicate if you wanit to Written pirovlidle written, testimony, or if you want to speak via Zoom. Indicate if you woUld (like to PublJc Forum speak duidnigi Public Forum or for an agenda iitem. Written Testimony (Leave Last couincfll meeting was most unusuall, with three on Zoom this section Nank if you, are andl no councii] chair, along with a neWy elected councilors first requesting to speak mitnig. Thanks intedim Chair IBolb Kaplan for lleadiinig this llonigi 61ectronically.) andl packed mtng.. Many Ipeoplle follow at home anal I for one am diistuirbed by C Eric Hanisens comment "you, got the packet, so read it and vote ... that's what councflors do! IMlay not be exact words, but about -blank Page 81 of JT6 217125, 1U6 AM Online Form Submittal: City Council Public Testimony Form -Ashland Ciity Recorder - Outlook the iinisulltiinig message was there, loud and clear for all to hear. Hansenis comment was also mentioned iin, an article for Ashland News. We all sat through many mitnigs when C Hansen, repeatedly asked!, such things as ... what are we votingi on, now, maybe I'm not uniderstaindliing thiis can you help me.,. I'm confused , so let me get ffiis stiraiigiht ... questions as these for almost a year! Not one councillor berated Nm for asking questions such as these, but we're wHIJngi kindly to help Kim as a new couincflor! I feel this same Ikiindness should have been giiven to our new CounciAor Doug Kniauer. Myseff and others would like to hear an apology to councilor Doug IKaniueir, and we constituents .....because, ..................... thats what councilors do!" Respectfufly,Nancy IK Boyeirr UpIload a fi]e or image Field not completed Eniafl niolt displaying correctlly? Vewe iit lin ygur browser. about -blank Page 82 of IT6 From noreplly@civicplus.com <noreplly@civicplus.com> Date Wed 2/5/2025 4:17 AM To Ashland City Recorder <recorder@ashlandLor.us> City Council Public Testimany Farm, Public Testimony Use this form to submit public testimony for City Counclill meetings. Testimony is accepted for both geneiral public forum items andl agenda items. This form must be submitted by 10 a.m. the day of the meeting to be on the recoirdl. Public testimony Will Ibe in6luded in the agenda packet. If you wish to speak to the Council in, person at a meeting, your must fill out a Speakeir Request form availaWe on, -site. Do, not use this form. Full Name Lance Culinane Meeting Date 2/18/25 FA in R. W-ATITIMM Are you a Ciity of Ashland Yes resident? Indicate if you wanit to Written pirovlidle written, testimony, or if you want to speak via Zoom,. Indicate if you vwoulldl like to Public Forum speak duidnig Public Forum or for an agenda iiterm. If speaking on an agenda Affordable Houlsiing item, indicate which literm. Written Testimony (Leave I vwoulldl like to please be involved with future cJscussions this section blank if you, are involving affordaNe Ihousiiing and would like to urge further requesting to speak action. II Iknoww some admiiirablle steps Ihave been taken, in, the 61ectronically.) past in Ashland but I hope we cain biraiinistormi even, miore boN about -blank Page 83 of Jib 217125, 10� 53 AM Online Form 5ubmiittaL City Council Public Testimony Form - Ashland City Recorder - Outlook ideas and set in Ipllace pllanis which wrwiilll automatically be implemented every year. A Fortune article just came out which showed l that the median house in the US its $4k, and that it requires a Ihou!seholldl income of $17k to afford this, and that the medliian household income its c $1MR.=""" i# dlon"t=""""" thiink="" enoulgh=""' peolplle="""" are="" talking=""" about®,"" tlhis=""" iissue=" " and realllie=,"" that -' the=' ... fabriic="" of= society=""""" is="" teariingl=" "' apart i """" Iknowrw="" that=""""" sounds="""' Illlke="""' hype rbolle, but "" li= belliieve """" lit its """"" the=" ' basiis """" for much """"" of="""" the="""' unlrest="" throulghout=" "' the= wwrorldl="""' at=""""" thus """" Imolment """" lini """""> I often see Ashllanid res'iidelnts compllaiin on FB forums aboult how fast businesses are closing and the glenerall cost of living in A"shlland. This is indeed l a mulltiifaceted problem. One of the facets its population decrease. Affordable housing l coulld help the economy, and bring jlustiice to those of us struggling to make rent (I Imysellf am in that camp even though I have a PhD in chemistry and program Al for a living). The Fortune artliclle mentions how there is a diiffiicullt psyclholloglicall aspect to this where peoplle >g have not been as impacted by this Iproblem, and very Ilittle is being done. It its one thing to read the statistics, and qullite another to experience it as I have; to work your butt off your whole Illife, get a PhD, do everything l society tells you to do,, and STILL not be ablle to afford) a home and buiilld wealth and peace of mind for my chlild'ren. I (love Ashland, and hope I can, afford to stay and support restaurants and coffdeshops iin town. But if I am, forded out, Iliike many are, then there wiilll be jlust a little (less revenue for downtown businesses. I propose thatAshlland take out Moans every year, buiilld apalrtmenits or slmalll (houses, and then sell)) or renit them at an, affordlablle price. The city of Haward, in the Bay Area, has dome this, and is selling a house for < $2'00k=""""" in a """ (lottery=" ' system. s'iimlillalr=' programs-"" have=""" been="""" done=, wwriith """" success, and=""" requllire=""""" the=" "" buyer="" to= not """"" sellll " the=-' house """ for®""" under=' a="" small) %/ ="" more=" " thane= """ the puurchase=„""" Iprlice= """ (peer """ year)="" IIn="" order=""' to=""""" keep="""' it """"" affordablle """"" throughout="" the=""" yearn,=-' and="""" not """"" be='""' iimmediatelly=""" fliilpped=""" for """"> After the homes are solldl, the Moan taken out by the city to buiilld' it can be immediately repaid with the proceeds and this process can, be repeatediindefinditelly- allll at no cost to the city. Other ideas have been, sulcoessfulllly implemented in other cities which regUire $0, Iliike simplifying l bulilldinig permit Ilawws etc and other YIIMBY ideas. about -blank Page 84 of 1 217125, 10�53AM Online Form Submittal: City Council Public Testimony Form - Ashland City Recorder - Outllook I'm Inept sure iif II Will make iit to ffiis Feb 18th imeetiing, but II hope this its read dulirinig the meeting and someone can conitact me about Iposs'iiblle next steps and'/or that the councH can take action on, Mis soon. I'mi at llancecullinaine@gimalill.com Thaink you very much, For Justice! Lance Cullinanie Fortune article: https://foirtunie.comi/airticle/gen-z-work-ethic-vs-miilIIleniiniials- probllem-habiits-younig-adullts-workplace-emiplloyees/ Bay, rea affordable housing article: https://www.ktvu.comi/niews/affordablle-housiiing-dlottery-3- Zug= Uplload a fide or image Field not completed Er-nafl not displaying correctlly? VIiew I lin y2L L , _ browser. about -blank Page 85 of 2% From: nore advigplus com 2lyL____ To: Ashland City Recoirde Subjed: Online Form, Submittal: City Council Public Testimony Form Date: Monday, February 10, 2025 5:33:02 PM IMMEMEM PiublHc Testimony Use this form to submit Ipulblllic testimony for City Councfll meetings. Testimony is accepted for both general Ipulbllic foruim items and agenda items. This form must be suibmitted by 10 a.m. the day of the meetiing to be oin the record. Public testimony will be included in the agenda packet. If your wish to speak to the Couincil in person at a meeting, your must fill out a Speaker Request form available on -site. as not use thiis form. Full Name Stuart Davies Meeting Date 2/18/25 1z in ".V0913011M Are you a City of Yes Ashiland resident? Indicate if you want to Written provide wriitten testimony, or if you want to speak via Zoom., FoirUIM Indicate if you would Public like to speak during �Public Forum or for an, agenda item. If speaking on an Field not completed. agenda items, iinidicate which iitem. Written Testimony Just recenitly I watched the archived viideo of the September 30 (Leave this section Council Study Sessbn discussion regarding existing RF dlectdc blank if you are meters and posslible future smiart mieters. I would lliike to ask the requesting to speak council to consider revisiting this issue for a miuch, deeper exploration of many veiny important issues, in particular the risk of electronically.) simairt imeter caused 61ectricall fires and their welll documented vulnerability to rernote Ihackiiing. Tryingi to Ipare down the body of valuable linformatlion, that should �be considered to a brief overview simply is not possible, given the techn,Jcall cornplexiity of these issues. This is not a subject that can or should be sklirnrned over in th,iree minutes or less - II urge the couincii] to devote some time at horne to study up on these issues. Ashland residents should not be asked to accept the instaflation of smart meters on their hoirnes and Ibuusiiinesses without being �informied of these serious risks, and given their obligation to einsure pubfic safety, city officials likewise need to inform theirns6lves and balaince these risks against any Ipossibde cost savings that mJght be gained. Links to documentation and testimony on simairt imeter fire risks are pr&ided below. Here are just sorne of the imany Ikey Ipoiiints II ask the City COUnciI and electric department director to consider: Local) government offibials should famifladze thernselves with the "Not Covered"segmenit of the National) Electric Code (NEC) - it is �important to understand that Ipuubinc utilfties companies are essentiafly exernipt from the Natiionall IElectriic Code. �https://www.nifpa.oirgi/for-pirofess9ionialls,/codes-aind-standards "° atiornal IElectrilc Code - Not Covered: "linstaflations of COMIMUnications eqUipment under the exclusive cointroll of COMIMUnications utilfties located outdoors or in lbuil6ngi spaces used excllusiively for Such instalIlatiioins, installations under the exclusive control' of an electric Utifity where such iinstalllatiions consist of service drops or service late14ls, and associated metering, or are on (property owned or leased by the electric utility for the purpose of communications, rnetedng, generation, contir6l, transformation, transmission, energy storage, or distribution of electdc energy, or are located in legalIly estalb[nshed easemenits or rights -of -way..." The radio frequency imeters currently instafled in AshiJand are not certified as Ihaviing safe electrilcall designs by Underwriters Laboratories because they are the property of 6lectric utilities and not consumer iternis - UL ceirtification for electric imeters is Voluntary and most imeteirs are not ceirtiifiied Iby UL. Underwriters Laboratories has stated the foflowing: "The meters acre owned by the electric companies, whi]e the consumers own and are responsible for the meter box and consumers are responsible for any darnage that reSLAtS from fires, short circuits and power Surges!' "Insurance companJes consider smart mieter technology advanced and therefore wiilll not cover damiages if they fe6l homies are not smiart mieter compliant. For a homie to be smart complalint, the homie needs to be completely rewired so that it is compliant with Che demiands of the smairt giirid." Here are somie further facts regarding SMART mieter hires: Characteristics of smart mieter fires from field observation - Occur witNin 1 mointh to two years foflowing in,Jfiall irepllaceimeint of anallog mieter with smiart mieter - WitNin 15 — 25 feet of simairt imeter - Occur in continuous sections of branch circuit widng, not at �poiinits of connection or spfices, not near staples, not in junction �boxes - No evidence of insect or rodent infestation - Occur in void spaces (wafls, ceiflings) and in, attics with no �humian activity - Often, smalll fires (5 — 101' diameter) - No conr6lation to service size or circuit loading - No conr6lation to premises wiring age or material (Al or CU) - No conr6lation to siginificant weather events (1ightnJng) - No evidence Of Utifity supply (distribution) system aniomialies (outage spikes) - Fires cause typically listed as UNDETERMINED. 5 Stages Lea6ngi to Fiire: - 1 st Stage : RIF pulses (beamis) away from mieter in a specific �pattern to send sngiinals (data) to nearby meters in the "Daisy Chaffin". - 2n,d Stage: IRF firom mieter bounces off "refiected" surfaces causing RF to "doulble/quadruplle" in intensity (in terrors of energy density measured as micirowatts per Square meter; IpW/im2). The pulse bounces back and onto the oincomiiffnig pulse and intersects at a specific geometric focal p6int. IIf PVC insulation is present at that focal point, the RF energy can get converted to heat eneirgiy in the dielectric, causiinig imicro fractures or bubbles in the polymeir. The miaiffn, effect is lik6ly tlherimall, but the existing electric fiield miay acc6lerate the degradation of the Ipolyrrweir (PVC). - 3 rd Stage: Sufficient heating can, either ignite the Ipolymier directly, or, miore Iik6ly, first carbonize lit. IIf PVC gets carbonized, thein this cairn Ibe the initiation of arc tracking, and arc tracking can, eind up in, ignition. - 4 th Stage: If wood struCtU14l members are near/touchiJing, thJs resistive heating can, iiirniitiate and SUstaiin pyrolysis of wood. - 5 th Stage: Flaming comilbustion Ibegins. - Ignitions firoim milftary radar equipment were first observed in the early 1940s. IBreakdowni/destructiion of Wiring insulation, due to RF ra6atioin was first encountered by the DoD (Navy/Air Force) when, radar was utilized. They encountered numerous fires to the 61ectdcall wiring onboard ships and airplanes. Steps were taken to produce an "RIF resistant" linsWatiion material to prevent the breakdown. - This hypothesis has been tested with a post -fire NM caUe ("Romiex") submitted for analysis to a well -respected imateirials laboratory. The concllusions yi6lded positive results of bond 6ssodiatioin causing the breakdown of the PVC iinisulation material near the Ipoiinit of the res iistive- heating-ca used fire event. - The analysis found miolecullar breakdown in PVC iiirnsuulatiorn that could have only been caused Iby IRF radiation. The resulting �bireakdown comipromiiises or destroys the unsuullatiirng properties of PVC. - The following graphs were taken from ain INF1PA study dated September 20,17. Please note the spike inationafly oin 61ectriicall fires to fixed Tiding d U iri ng 20112-20 15, the time whe in miost of the simairt Meters were initiafly instalkled and put iinito operation. - The in u mi ber of fixed wiring fires in the U.S. d U iri ng 20,02 — 2 0 1i 1 was approkimately 22,006. For the inext 5 years, the inumber rose to 35,01010 or a 59% uincrease. (Note: thJs would be an, average increase of over 1001% giiven the relative time frames of these two pedods) "'Typical gauge electrical Wiring that provides electricity to buildings (60 Hz power) is not conistructed or intended to carry high, frequency Iharimoiniics that are increasingly present oin norim6l electrical Wring... Hairmon,Jcs are higher frequencies than 60 Hz that carry moire energy, and riide aloing on the 61ectdcall wiring in, bursts. The use of simairt imeters willl 1pllace ain entirely new and siignfficantly increased Iburden on existing electrical wiring because of the very short, very high intensity wireless erniss9ions (radio frequency bursts) that the mieters produce to slign,41 the utility about energy usage. Electrical Wiring is not sized for the amiount of energy that iradiio frequency and miiicrowave radiation, have. These unintended signals that can come from new wireless sources of miany kinds are pairtiiculairlly a worry for the new smart meteirs that produce very h,igh intensity radio frequency energy in short bursts. Wireless simairt imeters doni't intentionafly use the electdcaI systeirn to send their RF signal) (back to the utilfty (to irelport energy usage, etc). But, when the wir6less signaI is produced in the imeter... it Iboomeranigis around on aH the conductive components and can be coupled onto the wining, water and gas lines, etc. where it can be carried to other parts of the residence or Ibui1diimn,g. It is an over-curreint condition on the Wiring. IIt produces heat where the neutral caniinot propedy handlle iit. Any smiart meter installed in, a miaiin, panel might start an, electdcaI fire in that buiWing; it would not be necessary for the unit itself to have a smart mieteir. The RE eirniissions from any smiart meter in the main paneI imight trilgiger an 61ectdcaI fire at any location in, the building served Iby this main panel) because Iharmioniics can and will) travel) anywhere on electrilcall wiring of that buflding. Wireless Smiart Meters and Potentiall for Electrical Fires, Cindy Sage, Sage Associates and James J. Biergi6l, IEMIF Electriical Consultant, July 201�6 "TraditionaI analog electromechanical electric meters have a ground coninection, as well) as surge protection wNich is based on spark -gap technology (like a spark 1pllug).6 The spark gap functions like a circuit breakeir and protects the house from surges and oveirvoftage con6tions. The anallogi electric imeteir clips to a palir of serni-circUlar mietall rings, that is connected to the meter box. These are connected to, a neut14l wire, then to a grounding rod which is in the ground. Spark gap techn6logy aflows current that exceeds a set thireshold — generalHy 450 volts -- to "jurnp the giap", and the voltage is conducted to the giiround. This spares the meter, the building, the building's wiring, and the plugged -in electronics from damage and fire. One engineer told me that a particular analog imeteir irm odel would entirely disconnect power to the house if a surge was present and reset on the next haff-cydle (witNin a few milliseconds) once the surge was gone. Even, with Iliightiniinig strikes, anallogi meters with this techn6logy have survived and protected their Ibuiilldiimngs. And this techn6logy works repeatedly without dairnage to the meter, because there are no 6lectronic, components to wear out. New Smart/AWAMR/digital meters do not have this surge protection and do not have a connection, to the gimUind.9 Instead, mieter manufacturers put a vairistoir — a voltage dependent ireslistor, or variable resistor -- on the digiitall meter circuit board. AII electronics have variistors. When there is an increase in voltage, the vadstor wiilll increase the resistance of the circuit to try to dampen the amount of voltage gioingi across the lead. Voltage exceeding the varilstor's llimiiit (300-3501 vollts) wilI cause the vairiistoir to explode, ruining the circuit board and the appliance or electronic eqUipment. However, with a Smart/digitaI meter, when, the varilstor Iblows out, the Current from the Utiflity pole, including Nigh, voftage current, wifl flow directly into the buil6ng iif any appflances or electronics are drawing Ipowrwrer, and miany of today's electronics and appliances are aWays on. The results can be burned wiring, damiaged 6lectronics and equipment, including welIl Ipumips, and fires. "Vadstors are USefUl for short duration protection, in case of high transient voltage Surges in the order of 11 -10001 miiicroseconds. They are however not SUIted to handle sustained suirgies. IIf a transient pulse energy in joules (J) is too Nigh, and significantly exceeds the albsollute maximum ratings, they can rneft, burn or explode."10 Electrical engJneer Wifliiam Bathgiate: This smalll electiroiniic part cannot withstand more than a 3001 Vofts AC Surge. The paint wifl explode whein a line voftage surge exceeds this lliimiht, Such as whein a tree (branch touches the high voltage lines or lightning strike occurs nearby. Once this Varilstor explosion has occurred it (permits high voltage transfer to the other circuit board components and the circuit board substrate. This results in the AMI meter literally exploding from the meter socket or in, a severe melting of the plastic componeints, Iliilkely leading to a fire and/or severe home damage.. Most customers that comimient when, this occurs say they hear a �load pop or a boom, followed by Ilighuts flickedng, and followed Iby arcing at the meter housing. This is not how a circuit (board should Ibe protected ... There is no sound electronic engineering firm that would permit 240 vofts AC to short circuit across the circuit boards due to a comipon,eint failure such as a Variistoir. This is extireirn6ly dangerous. Once the progression of the subsequent short circuit begiinis the line transformer wilI apply up to 2,0001 Amips to the mieteir housing Until either the feed Iliiines, to the home disintegrate and vaporiize or the transformer Iliiine(breaker/fuse trips Out after 501 secoinds. IBy this time the damage is so extensive it is jeopair6ziing Ihurnan and ainurnal life. INo such condition is possible from an Anallogi Meter.1 I Branches and trees fell) on Iliiines, in the California North (Bay fires, causing contact between, higher voltage and lower voltage (Nines. Lines caught fire from the high voltage current. This high voltage current was flowing iinito homes, blowing out the variistoirs. Autornatic restairters kept re-enierglizing the (liinies, keeping this Ngh voftage current flowing and allso sending repeated surges down (Nines into Ibuiilldiings, intensifying the Iproblemi — a parfiCiLflar problem With PG&E's systern. Smart If could (have irnaffunctioned in, very significant numbers and actually caused imainy of the Ibuiilldiiing fires. East Palo Afto, Stockton, SUirnmerland, Ontario, and Forest, Ontario are a few incidents when, many Smart Meters faiilled SilfflUltaneously and spectaculady due to a surge. Stockton, March 301, 2015: The smiart meters were unaNe to handle the surge and exploded. Some of the expllosions were serious, others were inot.. Stockton fire Capt. Biryan Carr with Engine 6, one of several fire crews dispatched Mw onday morning as dozens of electric customers began reporting explloslions, smioke or the srnelIl of burning wires, described the scene as "unreal" when his eingiline pulled onto Fairbury (Lane, a residenitiial street in southeast Stockton... His (best estimate was that 50, or 60 Ihornes had some type of s iginff iicaint ellectirica I d a mage. 15 (GE and ILaindiis & Gyr Smart. Mw eters) Surnmerland, British C61umbia, (Nov. 26, 2014: 69 Smiart Mw eters damaged, and some blew off IbUfl6ngis.16 (Itron, Simairt Meters) Forest, Ointairio, (Nov. 7, 20,13: 60-70 Smart Mw eters explode due to winds at Fairview Court Apartmients. Doan Plowright, who lives with his wife in, the Fairview Court Apartments, says the meters sustained a (lot of damage. "Sorne of them Iblew right off and hit one of the windows," he remarks. "OUirs was alll Nackeined. The people next to us, the meter was blown, right off and the wires weire sticking out." Problernis associated with remote coin nect/d iisco n nect switch: "Approxiirnately 100 mflliioni SMART meters have been unstalllled around the world thus far, With or without the consent of the property owners. A key design feature of these devices touted by mainufactureirs is that Ipower can, be 6sconinected and ireconnected rernotely. This remote power dliscoinnectiioin/ireconnectiion feature, Iprornoted as a labor and expenise saving measure, has been one of the main selling points encouraging electric utilities to miake the switch, from traditional analog meteirs to SMART mieteirs. However, it has �been welll docurnented that due to flawed smiart meter desiigiins, 61ectricall arciinigi can result slirnply when power is reconnected to simairt meters after it Ihas Ibeen, disconiinected, as can be seen here: "Insurance adjjuster INormian Larnbe to INew If ekico Public Regulatory Commission: "Unlike analog mieters, "smart" meters can turn power "on" or "off' remotely. Sometimes, during activation of thJs remote switch, a tremendous (burst of power can, cause arcing in the meter and result in, fire. As noted in, the report by EFI Global, "AH observed damage to the electrical panel) and the meter itself is consistent with a fire trilgigered by extreme heat at the defective switch, contacts inside the mieter. The heat transferred to the imetall clips, which, were held in Iposiitiion by a reslin-based insulator. The extreme heat ignited the insulator. The enisuiinig fire burned upward inside the �panel), explaining the damage to the circuit breaker located directly above it. Open flame conducts electricity, so the flame diraws an arc Ibetweein the two eniergiized poweir raiills in the Ipanell, explaining the, unusual arc patterns liin the center circuit on, the �panel), which, was, not part of the 'HIP' meter circuit." East Palo o Alto, Aug. , 2011 Whie n Pa bific Gas and E I ectiric turned the power (back on, the Surge blew up a number of smiart meters in, homes. More than 80 fires were reported, and a number of home appliances were darnaged. Homes that did not yet have the smiart mieters installed reported no problern. 18 Electrical engJneer Wi]Ham Bathgiate: "Afteir a hard look at the design and construction, of thJs ITRON meter there are the following observations: The biggest weakiness is the power 6sconinect, it suffeirs firom a small SUirface area for the disconnect contact and would be prone to excessive heating and lilk6ly iresult in contact Ipiittling and carbon deposits that are not rea6ly visiblle by the custorner and there is not a sensory circuit that could detect it and report it to the Customer or the utility. The design Would be prone to creating unpredicted fires.42 Electrical engJneers evaluated the British C61urnlbia Utilfty Comrniss9ion's draft irelport on, Simairt Meter fire safety concerns (Itron, Simairt Meters) and arnongi their con,ClUsiions f0UindA3 A cirificall iteim rnisslingi in this Repoirt is any investigation and discussion about the mieter's lbuilt-lin 2010 Aimpere 6scoinnect swi�tchi. The switch is not CSA44 ceirtiifiied, yet it is Ibeiiing used as a 'Service Diisconinect Switch" — (CSA Code definition), for which it is not designed. Several requests for teclhinicall performance and certification data have Ibeen, ignored by [utflity company] IBC Hydro and by Iltron. The switch is a potentiall faflure mechianiisim, in particular duwuriingi fault con6tions, because as described 61sewheire, the 61ectriicall (protection on the HV side of the transformier does not appear to adequately (protect the electronic meter from excessive fault current. This IBCUIC Report states that BC Hydro imeters, do not need to Ibe certified under the Electrical Safety RegUlations..." Portland (Oiregon) General Blectdc removed 701,01010 Smart Meters after several) house fires, saying the disconnect switch was faulty."Ihttps://midsafetechi.org/wlp- content/Uploads/201 9/1 0/fore-and-ellectriicall-hazards-repoirt.lpdf Vulnerability to remote hacking "Cynthia Ayeirs is a natiioinal security threat analyst, currently working as an independent consultant within, the Kission Cointroll and Cyber Division of the Center for Strategic Leadership, Ul.S. Army Warr Coflege. She is allso serving as Deputy to the Executive Director of the Congressionafly sponsored Task Force on atiioinal and Homeland Security. On March 7, 20,17, Ayers presented testimony before the If House Committee on Energy Policy. Her testimony included an an4lysis of how simart imeters introduce safety and security threats to the electric giriid and to civilization itself. Excerpts from the written testimony [1] �incllude the foflowing: "My testimony willl coincentrate on the possibility of a catastrophic cyber attack to the systems we depend on for the delivery of 6lectricity — the lifeblood of our imodern civilization. As OUir electric grid becomes 'smarter' and imoire networked, it allso becomes more vulneraNe, maklingi it a very inviting — (perhaps the miost inviting — target for adversaries. Threats specific to smiart grid techiinology irainge firom the tactical (e.g., Ihouuse-to-hOUse, IbUfl6ngi to buil6ng) to the national strategic level. As with, cyber activities wodd-Wide, operational attacks against simafl, inconSpiCUOUS 6lements (simairt imeters, for examiple) could Ultimately have a Much larger, truly catastrophic imipact to the grid and to the society it SUstaiins. Due to the maniiner in which cyber attacks are propagated, cyber security is everyone's business. It is Ultimately LIP to in6viduals and the companies, who eimploy thern, to do what is necessary to mieet thJs looming cirisiis." https://simairtgrildawaireiness.org/2�17/013/12/expert- testiiimoiny-iretain-anallog-systemis,/ "A new survey of 1014 security professionalls in, the energy sector gave a Ibiigi thumbs down to smart meter security. According to the SUirvey, when asked, "Do smiart mieter installations have sufficient security controls to Iprotect against false data injection?" 61 percent said no. The repoirt was sponsored by vulinerabifity imainagemenit and compflaince auditing firm n0ircle and EnergySec, a public-pdvate partnership funded by the Ul.S. Department of Energy. Its fin6ngs come roughly two weeks afteir NSA Director and US Cyber Corn mand chief Gen. Keith Alexander spoke before the Senate Arimed Services Commiiittee about the importaince of the government and private sector working together to stop security th,ireats to the natiion's critical infrastructure. Smiart mieters vairy widely in capability and miany older meters were not designed to adeqUat6ly protect agiaiinist ftlse data injection," noted Patdck MiflHer, the founder, CEO and president of EnergySec, in a statement. "It doesn't Ihellp that sorne COMIMUnication protocols used Iby the smart meter infrastructure don't offeir much protection, against ftlse data injection either. Together, these facts Ihiigdhlighwt a much, larger Ipotentliall problem with data integrity across the smiart grid infrastructure. Because our nation relies on the simairt girid to d6liver robust and relHaNe �power, we need to miake sure that alll systernis that process usage data, especialHy those that miake autonomous, seff- correcting, seff-heaHng dedisions, assure data integriity." �https://www.securiltyweek.comi/simairt-imeters-wr idelly-considered- vulnieralble-false-data-linjjectiioin/ Ernaill not displayiinig correctly? Vie-w--it-in-your browser. From noreplly@civicplus.com <noreplly@civicplus.com> Date Mon 21312025 9:47 PM To Ashland City Recorder <recorder@ashlandLor.us> City Council Public Testimany Farm, Public Testimony Use this form to submit public testimony for City Counclill meetings. Testimony is accepted for both geneiral public forum items andl agenda items. This form must be submitted by 10 a.m. the day of the meeting to be on the recoirdl. Public testimony wiilll Ibe in6luded in the agenda packet. If you wish to speak to the Council in, person at a meeting, your must fill out a Speaker Request form availaWe on, -site. Do, not use this form. WIN DO 91 =_ Meeting Date 2/4/2025 FA in R. W-ATITIMM Are you a Ciity of AsHand Yes resiidenit? Indicate if you wanit to Written pirovlidle written, testimony, or if you want to speak via Zoom,. Indicate if you woUld Iliike to Agenda Item speak duidnig Public Forum or for an agenda iitem. Written Testimony (Leave Dear Mayor and City Council, this section Nank if you, are In reference to the 2200 AsNaind Street warming shelter. IMy requesting to speak partner and I broulght food) to the shelter Mast week. It appeared 61ectronically.) clean and weflI iruni and the follks inisiide Ihumblly accepting a warm imeall. IBut the IJghts were so bright aindl we understand that in, this facilJty guests are not aflowed to sheep at night.- which realllly rang IJke a form of torture for 61ready beaten down,, about -blank Page 96 of JT6 217125, 1U3, AM Online Form Submittal: City Council Public Testimony Form -Ashland City Recorder - Outlook colld andl weary Ipeoplle. IIt was going to be iiln the 20's that evening and other folks were calfing down, from the street asking if there was rooms. There was not room and they were polJtdly but firmly turned away. Today there is 6 feet of snow outside my house and I waint to urge allll of you to Ipriioritiize converting 2200 AsHand Street iilnto a permanent shelter with allowance for sleeping and for an, increased number of shefteir guests. The facility seems (large enough to accommodate quite a few more Ipeoplle. II am, deeply upset that we as a comimulniity cannot do better than this. I aim astondshes the city that you cannot do better than this. The voluniteeirs iruniniinig the shelter make it as humane a situlation, as can be within the allowed parameters, but the regulations need to change. We urge the city to take a imulch more caring and Iproactive approach to addressing this obvious human need and cult through any red tape that imay be standing in, the way. Please visit the shefteir one evenJng (iif you have not). Respectfully, Di Den,eaux Uplload a fide or iilmage Field not completed Eniafl not displaying correctly? View it in L y2L , _ browser. about -blank Page 97 of IT6 Council Business Meeting Date: February 18, 2'025 First Reading — ORD 3256 An Ordinance Amendment to AMC 2.30 Uniform Adlministrative Appeals Process Designating the Municipal Court as the Administrative Appeal Body Carmel Zahran, Assistant City Attorney carmel.zahran@ashland.or.uis SUMMARY The administrative appeals process will be moved from the City Manager's office to the Muinicipai Court. This change promotes greater objectivity, as the Municipal Judge, who is distanced) from the daily affairs of the city, can review appeals with a fresh perspective. Additionally, the Judge's training and background equip them to handlle appeals with the formality and professionalism characteristic of a traditional court environment. This transition also allows the administrative process to be integrated with court staff, enhancing collaboration and efficiency in proximity to the Municipal Judge. POLICIES, PLANTS & GOALS SUPPORTED Not Applicable BACKGROUND AND ADDITIONAL INFORMATION Presently, the City Manager serves as the hearing officer for administrative appeals with the City Recorder providing administrative support. FISCAL IMPACTS No fiscal impacts but would improve processes. SUGGESTED ACTIONS, MOTIONS, AND/OR OPT'IONIS Approve the ordlinance as a first reading and schedule second reading for February 18, 202'5. Recommended motion: 'I move to approve the first readling of Ordinance No. 3256." REFERENCES & ATTACHMENTS 1. ORD 3256 Amending 2'.30 Making the Municipal Court the Administrative Appeal Body 2. Chapter 2'.30 AMC Page 1 of I Page 98 of 216 ORDINANCE NO. 3256 AN ORDINANCE AMENDMENT TO AMC 2.30 UNIFORM ADMINISTRATIVE APPEALS PROCESS DESIGNATING THE MUNIIPAL COURT AS THE ADMINISTRATIVE APPEAL BODY Annotated to show deletions and additions to the Ashland Municipal Code sections being modified. Deletions are bold lined through, and additions are bold underlined. WHEREAS, Article 2. Section I of the Ashland City Charter provides: Powers of the City. The City shall have all powers which the constitutions, statutes, and common law of the United States and of this State expressly or iinpliedly grant or allow municipalities, as fully as though this Charter specifically enumerated each of those powers, as well as all powers not inconsistent with the foregoing; and, in addition thereto, shall possess all powers hereinafter specifically granted. All the authority thereof shall have perpetual succession. THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS: SECTION 1. Amending 2.30 to designate the Municipal Court as the Administrative Appeal body. 2.30.010 Definitions A. Departinet'it Head. The person holding the position of Department Head for any department of the City of Ashland, or any agent, employee, or designee of the Department Head authonized to perform the duties of the Department Head by express written delegation of the Department Head B. Director. The person holding the position of director for any department of the City of Ashland, or any agent, employee, or designee authorized to perforrn the duties of the director by express delegation of the director. C. Hearing Qf .ficer. The Municipal Judge shall serve as the Hearing Officer. In the event that the Municipal Judge is unavailable or has a conflict of interest, the Hearing [Officer shall be the City Manager, or an outside party not affiliated with the City of Ashland, who is hired or selected by the City to conduct hearings on appeals The City Manager or an outside pairty not affiliated with the City of Ashland that is hilred eir selected by the City to conduet a bear-Ing on an appea (Ord. 3192 § 34, amended, 11/17/2020; Ord. 2971, added, 10/21/2008) 2.30.020 Administrative Appeals Process Any person aggrieved by the decision of a Department Head or Director may appeal such action to a Hearing Officer through the following procedures if the Ashland Municipal Code chapter granting the City Department Head or Director authority to make the decision expressly ORDINANCE NO. 3256 Page 1 of 3 authorizes use of this appeals process. Land use decisions subject to AMC Chapter IS sliall not be subject to the appeals process in this chapter. Appeals processes are as follows: A. A person appealing the Department Head's or Director's action sliall, within 10 Days of such action and mailing of written notice, file a written notice of appeal with the City Reeor Municipal Court. The written notice of appeal shall include the name and address of the appellant, a statement of the authority or jurisdiction for the appeal, a statement of the appellant's standing or right to be heard, the nature of the decision being appealed, a short and plain narrative statement including the reason(s) the original decision is alleged to be incorrect, with reference to the particular sections of the Ashland Municipal Code involved, and the result the appellant desires on appeal. B. The City Reeord Municipal Court shall fix the time for the appeal to be heard by the Hearing Officer, place the hearing of the appeal upon the calendar of the Hearing Officer, and notify oti y the appellant in writing of the time fixed no less than ten days prior to that time, unless the appellant agrees to a shorter time. C. The appellant shall pay a nonrefundable appeals fee to facilitate the appeal. Appeal Fees shall be set at $150 for each decision appealed, and may be adjusted by Resolution of the Ashland City Council. D. The parties shall be entitled to appear personally and by counsel and to present such facts, evidence and arguments as may tend to support the respective positions on appeal. E. The Hearing Officer shall afford the parties an opportunity to be heard at an appeal hearing after reasonable notice. The Hearing Officer sliall take such action upon the appeal as he or she sees fit. The Hearing Officer's decision shall be the final decision of the City, and it shall be issued in writing. The Hearing Officer shall at a minimum: 1. At the commencement of the hearing, the hearings officer shall explain the relevant issues involved in the hearing, applicable procedures and the burden of proof. 2. At the commencement of the hearing the hearings officer shall place on the record the substance of any written or oral ex parte coniniunications concerning any relevant and material fact in issue at the hearing which was made to the officer outside the official proceedings during the pendency of the proceeding. The parties shall be notified of the substance of the communication and the right to rebut the communication. Notwithstanding the above, the Parties are prohibited from engaging in ex parte conununications with the hearing officer. 3. Testimony shall be taken upon oath or affirination of the witnesses. 4. The Hearings officer shall insure that the record developed at the hearing shows a full and fair inquiry into the relevant and material facts for consideration for the issues properly before the hearings officer. 5. A verbatim, written or mechanical record shall be made of all motions, rulings and testimony. The record need not be transcribed unless requested for purposes of rehearing or Court review. The City shall require a deposit for costs of transcription or a copy of such transcription. ORDINANCE NO. 3256 Page 2 of 3 G. Written testimony may be submitted under penalty of false swearing for entry into the record. All written evidence shall be filed with the C-4ty reeor-der Municipal Court no less than (5) five working days before the date of the hearing. 7. Informal disposition may be made of any case by stipulation, agreed settlement, consent order or default. F. The action of the department head or Director shall be stayed pending the outcome of an appeal properly filed pursuant to this section. G. Failure to strictly comply with the applicable appeal requirements, including but not limited to the required elements for the written notice of appeal, time for filing of the notice of appeal, and payment of the applicable appeal fee, shall constitute jurisdictional defects resulting in the suintnary dismissal of the appeal. H. If the appellant loses on appeal, the appellant will be held financially responsible for the cost to the City of Ashland for the appeal, including but not limited to the cost of hiring an independent Hearing Officer. (Ord. 2992, amended, 10/06/2009; Ord. 2971, added, 10/21/2008) SECTION 2. Severability. Each section of this ordinance, and any part thereof, is severable, and if any part of this ordinance is held invalid by a court of competent jurisdiction, the remainder of this ordinance shall remain in full force and effect. SECTION 3. Codification. Provisions of this Ordinance shall be incorporated in the City Code and the word "ordinance" may be changed to "code", "article", "section", "chapter" or another word, and the sections of this Ordinance may be renumbered, or re -lettered, provided however that any Whereas clauses and boilerplate provisions (i.e. Sections 3-5) need not be codified and the City Recorder is authorized to correct any cross-references and any typographical errors. The foregoing ordinance was first read by title only in accordance with Article X, Section 2(C) of the City Charter on the day of PASSED and ADOPTED this day of PASSED by the City Council this ATTEST: SIGNED and APPROVED this Reviewed as to form: day of Alissa Kolodzinski, City Recorder day of Tonya Graham, Mayor Douglas M. McGeary, Acting City Attorney ,2025, and duly 2025. 2025. ORDINANCE NO. 3256 Page 3 of 3 2025. Page 101 of 216 Chapter 2.30 AMC, Uniform Administrative Appeals Process Page 1 of 3 Chapter 2.30 UNIFORM ADMINISTRATIVE APPEALS PROCESS Sections: 2.30.010 Deflnitions 2.30.020 Administrative Appeals, Process 2.30.010 Definitions A. Departinetit Head. The person holding the position of Department Head for any department of the City of Ashland, or any agent, employee, or designee of the Department Head authonized to perform the duties of the Department Head by express written delegation of the Department Head. B. Director. The person holding the position of director for any department of the City of Ashland, or any agent, employee, or designee authorized to perforrii the duties of the director by express delegation of the director. C. Hearing Qf .ficer. The City Manager or an outside party not affiliated with the City of Ashland that is hired or selected by the City to conduct a hearing on an appeal. (Ord. 3192 § 34, amended, 11/17/2020; Ord. 2971, added, 10/21/2008) 2.30.020 Administrative Appeals Process Any person aggrieved by the decision of a Department Head or Director may appeal such action to a Hearing Officer through the following procedures if the Ashland Municipal Code chapter granting the City Department Head or Director authority to make the decision expressly authorizes use of this appeals process. Land use decisions subject to AMC Chapter IS shall not be subject to the appeals process in this chapter. Appeals processes are as follows: A. A person appealing the Department Head's or Director's action shall, within 10 Days of such action and mailing of written notice, file a written notice of appeal with the City Recorder. The written notice of appeal shall include the name and address of the appellant, a statement of the authority or Jurisdiction for the appeal, a statement of the appellant's standing or right to be heard, the nature of the decision being appealed, a short and plain narrative statement including The Ash lland Muniicipa I Code its current through Ordlinance 3243, passed Septern be r 17, 2024. Page 102 of 216 Chapter 2.30 AMC, Uniform Administrative Appeals Process Page 2 of 3 the reason(s) the original decision is alleged to be incorrect, with reference to the particular sections of the Ashland Municipal Code involved, and the result the appellant desires on appeal. B. The City Recorder shall fix the time for the appeal to be heard by the Hearing Officer, place the hearing of the appeal upon the calendar of the Hearing Officer, and notify the appellant in writing of the time fixed no less than ten days prior to that time, unless the appellant agrees to a shorter time. C. The appellant shall pay a nonrefundable appeals fee to facilitate the appeal. Appeal Fees shall be set at $150 for each decision appealed, and may be adjusted by Resolution of the Ashland City Council. D. The parties shall be entitled to appear personally and by counsel and to present such facts, evidence and arguments as may tend to support the respective positions on appeal. E. The Hearing Officer shall afford the parties an opportunity to be heard at an appeal hearing after reasonable notice. The Hearing Officer shall take such action upon the appeal as he or she sees fit. The Hearing Officer's decision shall be the final decision of the City, and it shall be issued in writing. The Hearing Officer shall at a minimum: 1. At the commencement of the hearing, the hearings officer shall explain the relevant issues involved in the hearing, applicable procedures and the burden of proof. 2. At the commencement of the hearing the hearings officer shall place on the record the substance of any written or oral ex parte conirnumcations concerning any relevant and material fact in issue at the hearing which was made to the officer outside the official proceedings during the pendency of the proceeding. The parties shall be notified of the substance of the communication and the right to rebut the communication. Notwithstanding the above, the Parties are prohibited from engaging in ex parte conununications with the hearing officer. 3. Testimony shall be taken upon oath or affirmation of the witnesses. 4. The Hearings officer shall insure that the record developed at the hearing shows a fall and fair inquiry into the relevant and material facts for consideration for the issues properly before the hearings officer. 5. A verbatim, written or mechanical record shall be made of all motions, rulings and testimony. The record need not be transcribed unless requested for purposes of rehearing or The Ash lland Muniicipa I Code its current through Ordlinance 3243, passed Septern be r 17, 2024. Page 103 of 216 Chapter 2.30 AMC, Uniform Administrative Appeals Process Page 3 of 3 Court review. The City shall require a deposit for costs of transcription or a copy of such transcription. G. Written testimony may be submitted under penalty of false swearing for entry into the record. All written evidence shall be filed with the City recorder no less than (5) five working days before the date of the hearing. 7. Informal disposition may be made of any case by stipulation, agreed settlement, consent order or default. F. The action of the department head or Director shall be stayed pending the outcome of an appeal properly filed pursuant to this section. G. Failure to strictly comply with the applicable appeal requirements, including but not limited to the required elements for the written notice of appeal, time for filing of the notice of appeal, and payment of the applicable appeal fee, shall constitute jurisdictional defects resulting in the sunuxiary dismissal of the appeal. H. If the appellant loses on appeal, the appellant will be held financially responsible for the cost to the City of Ashland for the appeal, including but not limited to the cost of hiring an independent Hearing Officer. (Ord. 2992, amended, 10/06/2009; Ord. 2971, added, 10/21/2008) The Ash lland Muniicipa I Code its current through Ordlinance 3243, passed Septern be r 17, 2024. Council Business Meeting Second Reading —[)RD3245AnOrdinance Terminating Specified Commission and Re- establishing AMC Chapter 2.13tocreate Advisory Committees Doug McGe ry.CUyAttorney.Acting SUMMARY Council approved first reading of this ordinance at their January 21, 2O2�5 meeting. This ordinance terminates specified commissions, renames the Municipal Audit Commission to the Municipal Audit Committee, and re- establishes AK&CChapter2.13toformaUizetheoreationofCityCounci|andManagementAdvieoryCornmitteee.Ut standardizes committee structures and functions, aligns them with the City's goals, and enhances transparency, accountability, and ino|uiaivityingovernance. Formatting and other non -material corrections were made ae described herein. POLICIES, PLANS & GOALS SUPPORTED This ordinance supports the Council's goal of improving governance and community engagement by: w Formalizing advisory committee structures under AMC Chapter 2.13. w Eliminating redundancy byterminating oatdabedcommissions. w Promoting diversity, equity, and induiaion in committee membership. w Aligning committee functions with City priorities to enhance clecision-making. BACKGROUND AND ADDITIONAL INFORMATION This ordinance builds on the success of Resolution 2023-06, which updated and consolidated advisory oommitteea, replacing the commission model with a more efficient committee structure. The ordinance renames the Municipal Audit Commission and re-establishes AMC Chapter 2.13 to provide uniform policies and procedures for advisory committees while maintaining statutory bodies like the Planning Commieaion, Citizens Budget Committee, and Municipal Audit Committee under state law requirements. Key features include: w Establishing clear roles and responsibilities for advisory committees. w Defining the function and scope cfex-officiomembers. w Adding the City Band to Management Advisory Committees (MACs). • Providing guidelines for term limits and meeting attendance to ensure effectiveness and continuity. This kathe final corrected version ofthe ordinance. ^ I formatted the entire ordinance so that its outline is consistent throuighout. ^ I moved the definition of "ex-officio member" in the CEPAP section to Section "I" in the Purpose section, and removed the reference to CEPAP so that it applied to all committees. ^ I fixed the language in the Public Arts Advisory Committee to clarify that the Committee "adhere(s) to and align its efforts consistent with the role of the state of Oregon Arts Commission." FISCAL IMPACTS This ordinance does not impose additional costs but streamlines staff and resource allocation bystandardizing committee operations and removing redundant commissions. Page sof2 F nal,11111111111ilial, C o u n c *11 B u s I n e s s M c c t I n g SUGGESTED ACTIONS, MOTIONS, AND/OR OPT'IONNS Approve second reading of the ordinance. Recommended motion: "l move to adopt Ordinance No. 3245, an ordinance terminating specified commissions, renaming the Municipal Audit Commission to the Municipal Audit Committee, and re-establishing AMC Chapter 2.13 to create City Council and Management Advisory Committees." REFERENCES & ATTACHMENTS 1. ORD 3245 Terminating Commisions Creating Advisory Commitees 2. ORD 3245 showing changes Page 2 of iralml;1i", Page 106 of 216 ORDINANCE NO. 3245 AN ORDINANCE TERMINATING SPECIFIED COMMISSIONS AND RE-ESTABLISHING AMC CHAPTER 2.11 TO CREATE ADVISORY COMMITTEES WHEREAS Article 2. Section 1 of the Ashland City Charter provides: Powers of the Cit . The City shall have all powers which the constitutions, statutes, and common law of the United States and of this State expressly or iinpliedly grant or allow municipalities, as fully as though this Charter specifically enumerated each of those powers, as well as all powers not inconsistent with the foregoing; and, in addition thereto, shall possess all powers hereinafter specifically granted. All the authority thereof shall have perpetual succession. WHEREAS the City of Ashland has a strong tradition of citizen involvement through advisory bodies, which play a crucial role in providing valuable recommendations and advice to the City Council and City Management; and WHEREAS the City Council the City of Ashland has observed the success of the committee structure implemented under Resolution 2023-06, which updated and consolidated Resolutions 2022-24 and 2022-32, enhancing community participation and effective advisory input over the past year; and WHEREAS the City Council recognizes the need to formalize and codify these successful committee structures into the Ashland municipal code to ensure consistency, transparency, and accountability in the operations of advisory boards; and WHEREAS the termination of specified coininissions, which have been replaced by more efficient and relevant advisory committees, is necessary to streamline advisory processes and eliminate redundancy; and WHEREAS the establishment of new advisory committees will provide clear roles and responsibilities, promote inclusivity, and ensure that advisory bodies reflect the diverse populations within the city of Ashland; and WHEREAS the new ordinance will support the City's goals of transparency, accountability, and effective governance by providing structured guidance for the forniation, operation, and responsibilities of advisory committees; and WHEREAS the advisory committees established under this ordinance will assist the City in achieving its strategic goals by providing informed recommendations on various matters of public interest and administrative functions; and WHEREAS the City Council is committed to maintaining high ethical standards, promoting diversity, equity, and inclusion, and ensuring that advisory committees operate in a manner that aligns with the City's priorities and legal frainework; ORDINANCE NO. 3245 Page 1 of 8 Page 107 of 216 NOW, THEREFORE, THE CITY OF ASHLAND ORDAINS AS FOLLOWS: AN ORDINANCE TERMINATING SPECIFIED COMMISSIONS AND RE-ESTABLISHING AMC CHAPTER 2.11 TO CREATE ADVISORY COMMITTEES SECTION 1. TERMINATION AND RENAMING OF SPECIFIED COMMISSIONS This ordinance terminates each of the listed ordinances as follows: • Chapter 2.13 TRANSPORTATION COMMISSION • Chapter 2.15 FOREST LANDS COMMISSION • Chapter 2.17 PUBLIC ARTS COMMISSION • Chapter 2.18 CONSERVATION COMMISSION • Chapter 2.19 HOUSING AND HUMAN SERVICES COMMISSION • Chapter 2.20 SOCIAL EQUITY AND RACIAL JUSTICE COMMISSION • Chapter 2.23 ASHLAND AIRPORT COMMISSION • Chapter 2.24 HISTORIC COMMISSION • Chapter 2.25 TREE COMMISSION • Chapter 2.26 ASHLAND WILDFIRE SAFETY COMMISSION • Chapter 2.27 CLIMATE POLICY COMMISSION • Chapter 2.56 CITY BAND; and Chapter 2.11 Municipal Audit Commission is not terminated but renamed the Municipal Audit Committee., SECTION 2. RE-ESTABLISHMENT OF AMC CHAPTER 2.13 AMC Chapter 2.13 previously terminated is re-established by the following title and language as follows: CHAPTER 2.13 CITY COUNCIL AND ADVISORY COMMITTEES 2.13.005 Purpos, Advisory committees, require uniform rules, policies, and operating procedures to ensure maximum productivity and fairness for members and the public. These policies, and procedures, govern all City Council and Advisory Committees. The following are consistent across all City of Ashland Advisory Committees established here. A. Committees will have a maximum of nine re,2ular votinL- members unless the Committee has student members. Two additional voting seats are available to high school and college students for each advisory committee should there be qualified students interested in participating on a committee. B. Committee members should reflect and represent a wide range of community interests and perspectives. C. Committees will strive to include members that represent diversity of gender, race, ethnicity, and age. D. Committees will strive to include two members under the age of 35 at the ORDINANCE NO. 3245 Page 2 of 8 pDint of appointment. E. Committees will actively integrate consideration of how policy recommendations imact low income and/or marginalized populations and the environment. F. The City Manager will appoint one (1) nonvoting ex-officio member to provide support to the committee. G. The Mayor will appoint up to two (2) nonvoting ex-offlcio members from the City Council to serve in the role of Council Liaison. L Ex -Off cio Members: The term "ex-offlcio members" refers only to City staff and Council members, including Council liaisons to any Committee. J. In addition to the specific committee charters described below, committees will respond to regues,ts, by the City Council for policy or program guidance related to their area of focus. K. The Municipal Audit Committee, Citizens Budget Committee, and Planning Commission are dictated by the requirements outlined in Oregon Revised Statutes and are not subject to the provisions of this, ordinance. 2.13.010 Establishment of Standing Advisory Committees A. Climate and Environmental Policy Advisory Committee (CEPAQ A Climate and Environmental Policy Advisory Committee (CEPAC) is established by the City Council. Members should have expertise or interest in topics including, but not limited to, climate change, environmental issues, public health, energy efficiency, and renewable energy. The committee is encouraged to include representatives, from the solid waste franchisee for the city. Southern Oreeon University. and the Ashland School District on the committee. The CEPAC shall be resi)onsible for assisting the City in the followin • Making recommendations, on strategies, actions, and programs related to the implementation and updating of the Climate and Energy Action Plan in furtherance of its climate mitigation and adaptation goals, and strategies per AMC 9.40. The issues, the CEPAC shall advise the City Council on include, but are not limited to: • Modifications, to benchmarks, targets, or actions contained in the LEAP as needed to incorporate the best available science and practices, to achieve the City of Ashland's, climate -related goals and targets • Process, for considering amendments and updates to the CEA-P • CEAP implementation progress for the community and for city operations • Integration of long-term social, economic, and environmental goals, into the CEAP • Climate education for the community • CEAP implementation steps, • Providing information to staff and the City Council to ensure that benchmarks, targets, or actions developed for, or by, the City of Ashland incorporate the best available science and practices, to achieve the intended climate or environmental ORDINANCE NO. 3245 Page 3 of 8 related goals, and targets • Providing recommendations to ensure that City of Ashland planning efforts incorporate, long-term climate, and environmental goals • Assisting other City of Ashland advisory committees and commissions in addressing issues, that have a climate or environmental nexus • Educating and advocating for Ashland's climate and environmental goals B. Historic Preservation Advisory Committee (HPAC:' A Historic Preservation Advisory Committee (HPAQ is established by the City Council. To qualify the HPAC as, the City of Ashland's Certified Local Government (CLG) Commission, the majority of appointments for voting members, of the HPAC, to the extent volunteer members, are available in the city, will have direct historic preservation experience or meet the professional qualifications (including archaeology, architectural history, conservation, cultural anthropology, curation, engineering, folklore, historic architecture, historic landscape architecture, historic preservation planning and history) under Oregon State Historic Preservation Office requirements. The HPAC shall be responsible for assistine the City in the followin • Recommending to the Planning Commission and the City Council areas or properties of significant historical value and interest for consideration to be designated historic properties • Recommending ordinances and other measures designed to protect and foster interest in the improvement of designated historic properties • Reviewing literature and sources of funding concerning, the protection and improvement of designated historic properties • Advising city staff and the Planning Commission concerning the improvement of designated historic properties in connection with Type 11 and Type III • Planning Actions involving new construction or alterations, to existing historic liMMIM10 • Advising applicants and staff upon request on sign permits, building permits, and other projects involving new construction or alterations within Ashland's designated Historic Districts, • Advising the Planning Commission, the Ashland Parks and Recreation Commission, city departments, and other city advisory commissions,, boards, and committees regarding historic components of government prqjects under consideration within Ashland's designated Historic Districts, • Advising City staff and the Planning Commission on project applications for funding, including evaluating proposals to ensure alignment with the Ci!J's historic preservation goals and compliance with ap,plicable regulations. • Assisting in promoting public support for the preservation and recognition of Ashland's historic past Advising City staff and the Planning Commission on aesthetic standards, for historic areas. ORDINANCE NO. 3245 Page 4 of 8 Page 110 of 216 C. Housing and Human Services Advisory Committee (HHSAQ A Housing and Human Services, Advisory Committee (HHSAC) is established by the City Council. Members, should have expertise or interest in topics including, but not limited to, social services, unhoused and marginal income population services,, economic and housing development, universal housing design, and the needs of elderty and disabled persons. The HHSAC shall be responsible for assisting the City in the following: , + Assessing and making recommendations on the continuum of housing and human service needs of the community and funding strategies relating to housing and human services + Advising the City Council on programs that assist in addressing the unmet utility, medical, transportation, and food needs of seniors, children, and families in Ashland, and other related human service programs + Making recommendations to the City Council on Community Development Block Zrant (CDBG), City of Ashland Social Service Grants,, and Housing Trust Fund and related allocations + Assisting in identif in federal, state, county, and private funding for implementation of housing and human service programs + Fostering public knowledge of and s,up,p,ort for city housing and human service programs, + Enhancing cooperation between the public and private sectors by promoting integrated approaches that provide suitable housing, a healthy living environment, and expanded economic opportunities for low and moderate -income persons + Evaluating, reviewing, and recommending to the Planning Commission and City Council innovative land use strategies targeted to promote a broad variety of needed housing, types, + Monitoring housing discrimination complaints and corrective actions within the Tity, and advising the City Council on potential measures to be taken to further equal opportunity to all persons to live in suitable housing, facilities regardless of race, color, religion, sexual orientation ender identity, national origin, source of income, or familial status D. Public Arts Advisory Committee (PAAQ A Public Arts Advisory Committee (PAAQ is established by the City Council. Members should have expertise or interest in topics including, but not limited to, art, arts, organizations, education, and structural and landscape architecture. The PAAC shall adhere to and align its efforts consistent with the role of the state of Oregon Arts Commission, and shall be responsible for assisting the City in the following: , Providing advice to ensure the arts, continue to be of value as an integral part of Ashland ORDINANCE NO. 3245 Page 5 of 8 Page 111 of 216 • Assisting in promoting the arts in Ashland to enrich the lives of its, citizens through education and demonstration • Advising the City Council and City management on standards and guidelines for selecting, commissioning, placing, maintaining,, and removing public art • Advising the City of Ashland on how best to assist organizations, that provide local ieaders,hip, on arts -related matters to make the arts, a more important part of community life • Assisting the City Council, the Ashland Parks, and Recreation Commission, Historic Preservation Advisory Committee, and the Planning Commission in using public art to enhance existing development in public parks, other public lands, and public structures • Advis,inu the Planning Commission, the Ashland Parks and Recreation Commission, other city advisory committees and commissions, and city departments regarding artistic components of all municipal government projects under consideration by the ci • Serving as a resource for assessing the artistic components of land use developments • Advising the City Council on policies and programs to enhance and encourage the planning, placement, and maintenance of public displays of art in locations open to the public within the community • Encouraging connections with other local, regional, and national organizations working for the benefit of art and preservation of artistic values, • Recognizing and encouraging groups, and organizations that enrich Ashland life by bringing cultural and artistic values, and artifacts to the ci • Assisting in the pursuit of gifts and grants for support of arts, programs and activities, and the procurement of public art. E. Social Equity and Racial Justice Advisor Committee (SERJAC) A Social Equity and Racial Justice Advisory Committee (SERJAC) is es,tablished by the City Council. Members, should have expertise or interest in topics including, but not limited to, social egluity and justice for marginalized populations. Membership should also represent a cross, section of historically marginalized or underrepresented groups, such as Black, Indigenous, people of color, LGBTQIA+, the elderly, and disabled persons. The SERJAC shall be responsible for assisting the City in the following: , 0 Encouraging, understanding,, and celebrating the diversity of the City's, population and visitors and promoting, amicable intergroup, relations within the city • Recommending policies,, measures, and practices, to bring about social and racial equity and greater inclusion for all who live, work, or visit in Ashland, including counter measures to address systemic racism, homophobia, sexism, class,ism, antisemitism, Is,lamophobia, and other racial and social inequities impacting Black, Indigenous, people of color, LGBT!21A+, and disabled persons, as well as other marginalized persons ORDINANCE NO. 3245 Page 6 of 8 Page 112 of 216 + Recommending efforts, to increase economic opportunities for Black, Indigenous,, people of color, LGBTQIA+, and disabled persons, as well as, other marginalized persons in the, Ashland community + Advising, on diversity, equity, and inclusion (DEI) and human rights training for City of Ashland staff commissions,, boards, advisoU committees,, and the City Council + Seeking at least every two years, a broad spectrum of input from community members on emerging issues and needs of the Ashland community as, they relate to diversity, equity, inclusion, belonging, human rights, and intergroup relations F. Transportation Advisory Committee (TAC) A Transportation Advisory Committee (TAC) is established by the City Council. Members should have expertise or interest in topics including, but not limited to, various modes, of community level transportation, including public transit, bicycling, walking, and rolling. The TAC shall be responsible for assisting the City in the following: Making recommendations on strategies, actions, and programs, related to the transportation system in Ashland. The issues the TAC shall advise the City Council on include, but are not limited to: + Transportation safety policies and programs, + Long range transportation plans and ancillary transportation plans (sidewalk and safe routes, to school, transit, traffic, parking, etc.) , + Type III planning, actions during the pre -application process + The transportation section of the City's Capital Improvement Program (CIP) + Multimodal transportation issues + Traffic implementation designs + Advocating and promoting all modes of transportation to ensure modal equity 213.015 Establishment of Management Advis,oU Committees, (MACS) A. Purpose: To serve at the request of the City Manager or department directors to provide technical advice, and community support and input that can assist in preparing recommendations to enhance city operations or program implementation or for City Council consideration. B. Operation: MACs, are generally intended to be project or program specific but can meet as often and as long as necessary to meet their requested role or function. Some MACs, may meet only occasionally when requested, while others may meet regularly or semi -regularly over extended periods of time per the role assignment or needed term for their assistance. Membership on MACS will be established based on the type of advice sought and availability of potential qualified participants,, urgency of issue or program being addressed, timeframe for the committee's, role/participation, availability of City staff support resources, and/or other circumstances or considerations affecting the ability for ORDINANCE NO. 3245 Page 7 of 8 Page 113 of 216 effective MAC role participation. The rules, of procedure, if necessai-y, for each MAC will also be established by the City Manager or appointing, department director at the time of the corresponding MAC's establishment. The City Council may refer issues or tasks for consideration by a MAC by vote of the City Council request to the City Manager. C. MACs, may include prqject or program topics, related, but not limited to, the following: • Airport Operations • City Band • Forest Lands, • System Development Charges • Trees and Urban Forest • Wildfire Safety SECTION 3. CODIFICATION. Provisions of this ordinance shall be incorporated in the City Code, and the word "ordinance" may be changed to "code", "article", "section", or another word, and the sections of this Ordinance inay be renumbered or re -lettered, provided however, that any Whereas clauses and boilerplate provisions (i.e., Sections [No(s.)] need not be codified, and the City Recorder is authorized to correct any cross-references and any typographical errors. SECTION 4. EFFECTIVE DATE This ordinance is effective upon adoption. The foregoing ordinance was first read by title only in accordance with Article X, Section 2(C) of the City Charter on the 2 I't day of January, 2025, and duly PASSED and ADOPTED this day of 2025. SIGNED and APPROVED this day of 12025. Reviewed as to form: Douglas M. McGeary Acting City Attorney Tonga Graham, Mayor ATTEST: Alissa Kolodzinski, City Recorder ORDINANCE NO. 3245 Page 8 of 8 Page 114 of 216 ORDINANCE NO. 3245 AN ORDINANCE TERMINATING SPECIFIED COMMISSIONS AND RE-ESTABLISHING AMC CHAPTER 2.11 TO CREATE ADVISORY COMMITTEES WHEREAS Article 2. Section 1 of the Ashland City Charter provides: Powers of the City. The City shall have all powers which the constitutions, statutes, and common law of the United States and of this State expressly or iinpliedly grant or allow municipalities, as fully as though this Charter specifically enumerated each of those powers, as well as all powers not inconsistent with the foregoing; and, in addition thereto, shall possess all powers hereinafter specifically granted. All the authority thereof shall have perpetual succession. WHEREAS the City of Ashland has a strong tradition of citizen involvement through advisory bodies, which play a crucial role in providing valuable recommendations and advice to the City Council and City Management; and WHEREAS the City Council the City of Ashland has observed the success of the committee structure implemented under Resolution 2023-06, which updated and consolidated Resolutions 2022-24 and 2022-32, enhancing community participation and effective advisory input over the past year; and WHEREAS the City Council recognizes the need to formalize and codify these successful committee structures into the Ashland municipal code to ensure consistency, transparency, and accountability in the operations of advisory boards; and WHEREAS the termination of specified coininissions, which have been replaced by more efficient and relevant advisory committees, is necessary to streamline advisory processes and eliminate redundancy; and WHEREAS the establishment of new advisory committees will provide clear roles and responsibilities, promote inclusivity, and ensure that advisory bodies reflect the diverse populations within the city of Ashland; and WHEREAS the new ordinance will support the City's goals of transparency, accountability, and effective governance by providing structured guidance for the forniation, operation, and responsibilities of advisory committees; and WHEREAS the advisory committees established under this ordinance will assist the City in achieving its strategic goals by providing informed recommendations on various matters of public interest and administrative functions; and WHEREAS the City Council is committed to maintaining high ethical standards, promoting diversity, equity, and inclusion, and ensuring that advisory committees operate in a manner that aligns with the City's priorities and legal frainework; ORDINANCE NO. 3245 Page 1 of 8 Page 115 of 216 NOW, THEREFORE, THE CITY OF ASHLAND ORDAINS AS FOLLOWS: AN ORDINANCE TERMINATING SPECIFIED COMMISSIONS AND RE-ESTABLISHING AMC CHAPTER 2.11 TO CREATE ADVISORY COMMITTEES SECTION 1. TERMINATION AND RENAMING OF SPECIFIED COMMISSIONS This ordinance terminates each of the listed ordinances as follows: • Chapter 2.13 TRANSPORTATION COMMISSION • Chapter 2.15 FOREST LANDS COMMISSION • Chapter 2.17 PUBLIC ARTS COMMISSION • Chapter 2.18 CONSERVATION COMMISSION • Chapter 2.19 HOUSING AND HUMAN SERVICES COMMISSION • Chapter 2.20 SOCIAL EQUITY AND RACIAL JUSTICE COMMISSION • Chapter 2.23 ASHLAND AIRPORT COMMISSION • Chapter 2.24 HISTORIC COMMISSION • Chapter 2.25 TREE COMMISSION • Chapter 2.26 ASHLAND WILDFIRE SAFETY COMMISSION • Chapter 2.27 CLIMATE POLICY COMMISSION • Chapter 2.56 CITY BAND; and Chapter 2.11 Municipal Audit Commission is not terminated but renamed the Municipal Audit Committee., SECTION 2. RE-ESTABLISHMENT OF AMC CHAPTER 2.13 AMC Chapter 2.13 previously terminated is re-established by the following title and language as follows: CHAPTER 2.13 CITY COUNCIL AND ADVISORY COMMITTEES 2.13.005 Purpos, Advisory committees, require uniform rules, policies, and operating procedures to ensure maximum productivity and fairness for members and the public. These policies, and procedures, govern all City Council and Advisory Committees. The following are consistent across all City of Ashland Advisory Committees established here. A. Committees will have a maximum of nine re,2ular votinL- members unless the Committee has student members. Two additional voting seats are available to high school and college students for each advisory committee should there be qualified students interested in participating on a committee. B. Committee members should reflect and represent a wide range of community interests and perspectives. C. Committees will strive to include members that represent diversity of gender, race, ethnicity, and age. D. Committees will strive to include two members under the age of 35 at the ORDINANCE NO. 3245 Page 2 of 8 Page 116 of 216 pDint of appointment. E. Committees will actively integrate consideration of how policy recommendations imact low income and/or marginalized populations and the environment. F. The City Manager will appoint one (1) nonvoting ex-officio member to provide support to the committee. G. The Mayor will appoint up to two (2) nonvoting ex-offlcio members from the City Council to serve in the role of Council Liaison. H. In addition to the specific committee charters described below, committees will respond to requests, by the City Council for policy or program guidance related to their area of focus. L The Municipal Audit Committee, Citizens Budget Committee, and Planning Commission are dictated by the requirements outlined in Oregon Revised Statutes and are not subject to the provisions of this, ordinance. 2.13.010 Establishment of Standing Advisory Committees A. Climate and Environmental Policy Advisory Committee (CEPAC) A Climate and Environmental Policy Advisory Committee (CEPAC) is established by the City Council. Members should have expertise or interest in topics including, but not limited to, climate change, environmental issues, public health, energy efficiency, and renewable energy. The committee is encouraged to include representatives, from the solid waste franchisee for the city, Southern Oregon University, and the Ashland School District on the committee. A. Ex-Officio Members: The term "ex-officio members" refers only to City staff and Council members, including Council liaisons, to the CEPAC. The CEPAC shall be resi)onsible for assisting the City in the followin 1. Making recommendations on strategies, actions, and programs related to the implementation and updating of the Climate and Energy Action Plan in furtherance of its climate mitigation and adaptation goals, and strategies per AMC 9.t10. The issues the CEPAC shall advise the City Council on include, but are not limited to: • Modifications, to benchmarks, targets, or actions contained in the CEAP as, needed to incorporate the best available science and practices, to achieve the City of Ashland's climate -related goals and targets • Process, for considering amendments and updates to the CEA-p • CEAP implementation progress for the community and for city operations • Integration of lonL--term social. economic. and environmental 2oals, into the CEAP • Climate education for the communi • CEAP implementation steps, 2. Providing information to staff and the City Council to ensure that E-enchmarks,, targets, or actions developed for, or by, the City of Ashland ORDINANCE NO. 3245 Page 3 of 8 Page 117 of 216 incorporate the best available science and practices to achieve the intended climate or environmental related goals and targets, 3. Providin,2 recommendations to ensure that Citv of Ashland Dlannin2 efforts incorporate long-term climate and environmental goals 4. Assisting other City of Ashland advisory committees and commissions in addressing issues that have a climate or environmental nexus, 5. Educating and advocating for Ashland's, climate and environmental L B. Historic Preservation Advisor T Committee (HPAQ A Historic Preservation Advisory Committee (HPAQ is established by the City Council. To qualify the HPAC as, the City of Ashland's Certified Local Government (CLG) Commission, the majority of appointments for voting members, of the HPAC, to the extent volunteer members, are available in the city, will have direct historic preservation experience or meet the professional qualifications (including archaeology, architectural history, conservation, cultural anthropology, curation, engineering, folklore, historic architecture, historic landscape architecture, historic preservation planning and history) under Oregon State Historic Preservation Office requirements. The HPAC shall be responsible for assisting the City in the following: 1. Recommending to the Planning Commission and the City Council areas or properties of significant historical value and interest for consideration to be designated historic properties 2. Recommending ordinances and other measures designed to protect and foster interest in the improvement of designated historic properties 3. Reviewing literature and sources, of funding concerning the protection and improvement of designated historic properties 4. Advising, city staff and the Planning, Commission concerning the improvement of designated historic properties in connection with Type 11 and Type III Planning Actions involving new construction or alterations to existing historic resources, 5. Advising, applicants and staff upon request on sign permits, building permits, and other projects involving new construction or alterations within Ashland's designated Historic Districts 6. Advising the Planning Commission, the Ashland Parks and Recreation Commission, city departments, and other city advisory commissions, boards, and committees regarding historic components of government projects under consideration within Ashland's designated Historic Districts, 7. Advising, City staff and the Planning Commission on project applications for funding, including evaluating proposals, to ensure alignment with the Citv"s historic preservation coals and compliance with applicable regulations. ORDINANCE NO. 3245 Page 4 of 8 8. Assisting in promoting public support for the preservation and recognition of Ashland's historic past 9. Advising City staff and the Planning Commission on aesthetic standards for historic areas C. Housing and Human Services Advisory Committee (HHSAQ A Housing and Human Services, Advisory Committee (HHSAC) is established by the City Council. Members, should have expertise or interest in topics including, but not limited to, social services, unhoused and marginal income population services,, economic and housing development, universal housing design, and the needs of elderty and disabled persons. The HHSAC shall be responsible for assisting the City in the following: , 1. Assessing and making recommendations on the continuum of housing and human service needs of the community and funding strategies relating to housing and human services 2. Advising the City Council on programs that assist in addressing the unmet utility, medical, transportation, and food needs, of seniors, children, and families in Ashland, and other related human service programs 3. Making recommendations to the Cl!j Council on Community Development Block Grant (CDBG), City of Ashland Social Service Grants,, and Housing, Trust Fund and related allocations 4. Assisting in identif in federal, state, county, and private funding for implementation of housing and human service programs 5. Fostering public knowledge of and support for city housing and human service programs, 6. Enhancing cooperation between the public and private sectors by promoting integrated approaches that provide suitable housing, a healthy living environment, and expanded economic opportunities for low and moderate -income persons 7. Evaluating, reviewing, and recommending to the Planning Commission and City Council innovative land use strategies targeted to promote a broad variety of needed housing types, 8. Monitoring housing discrimination complaints and corrective actions within the City, and advising the City Council on potential measures to be taken to further equal opportunity to all persons to live in suitable housing facilities regardless of race, color, religion, sexual orientation, gender identity, national origin, source of income, or familial status D. Public Arts Advisory Committee (PAAC) A Public Arts, Advisory Committee (PAAC) is established by the City Council. Members, should have expertise or interest in topics including, but not limited to, art, arts organizations, education, and structural and landscape architecture. 2.29 Public Art. The PAAC shall be responsible for assisting the City in the following: ORDINANCE NO. 3245 Page 5 of 8 Page 119 of 216 1. Providing advice to ensure the arts continue to be of value as an integral part of Ashland 2. Assisting in promoting the arts in Ashland to enrich the lives of its citizens through education and demonstration 3. Advising the City Council and City management on standards and guidelines for selecting, commissioning, placing, maintaining, and removing public art 4. Advising the City of Ashland on how best to assist organizations that provide local leadership, on arts -related matters to make the arts a more important part of community life 5. Assisting the City Council, the Ashland Parks and Recreation Commission, Historic Preservation Advisory Committee, and the Planning Commission in using public art to enhance existing develop,ment in public parks, other public lands,, and public structures 6. Advising the Planning Commission, the Ashland Parks and Recreation Commission, other city advisory committees and commissions,, and city departments regarding artistic components of all municipal government projects, under consideration by the city 7. 'Serving as a resource for assessing the artistic components of land use developments 8. Advising the City Council on policies and programs to enhance and encourage the planning,, placement, and maintenance of public displays of art in locations open to the public within the community I Encouraging connections with other local, regional, and national organizations working for the benefit of art and preservation of artistic values, 10. Recognizing and encouraging groups and organizations that enrich Ashland life by bringing cultural and artistic values and artifacts to the city 11. Assisting in the pursuit of gifts and grants for sup,p,ort of arts programs and activities and the procurement of public art. E. Social Equity and Racial Justice Adviso!j Committee (SERJAC) A Social Equity and Racial Justice Advisory Committee (SERJAC) is established by the City Council. Members should have expertise or interest in topics including, but not limited to, social egui!y and .justice for marginalized populations. Membership should also represent a cross section of historically marginalized or underrep,resented groups, such as, Black, Indigenous, people of color, LGBTQIA+, the elderly, and disabled persons,. The SERJAC shall be responsible for assisting the Citv in the followin 1. Encouraging, understanding, and celebrating the diversity of the City's population and visitors, and promoting, amicable intergroup, relations within the city 2.Recommending policies, measures, and practices to bring about social and racial equity and greater inclusion for all who live, work, or visit in ORDINANCE NO. 3245 Page 6 of 8 Page 120 of 216 Ashland, including counter measures, to address systemic racism, homophobia,_ sexism, classism, antis,emitis,m, Islamophobia, and other racial and social inequities impacting Black, Indigenous, people of color, LGBTQIA+, and disabled persons as, well as other marginalized persons 3. Recommending efforts, to increase economic opportunities for Black, Indigenous, people of color, LGBTQIA+, and disabled persons,, as well as other marginalized persons in the Ashland community 4. Advising on diversity, equity, and inclusion (DEI) and human rights training for City of Ashland staff, commissions, boards, advisory committees, and the City Council 5. Seeking at least every two ears a broad spectrum of input from community members on emerging issues, and needs of the Ashland community as they relate to diversity, equity, inclusion, belonging, human rights, and intergroup relations, F. Transportation Advisory Committee (TAC:) A Transportation Advisory Committee (TAC) is established by the City Council. Members should have expertise or interest in topics including, but not limited to, various modes, of community level transportation, including public transit, bicycling, walking, and rolling. The TAC shall be responsible for assisting the City in the following: 1. 'Making recommendations, on strategies, actions, and programs related to the transportation system in Ashland. The issues the TAC shall advise the City Council on include, but are not limited to: • Transportation safety policies and programs, • Long range transportation plans and ancillary transportation plans (sidewalk and safe routes, to school, transit, traffic, parking, etc.) • Type III planning actions during the pre -application process • The transportation section of the City's Capital Improvement Program (CIP) • Multimodal transportation issues • Traffic implementation designs 2. Advocating and promoting, all modes of transportation to ensure modal equi 211.013 Establishment of Management Advisory Committees (MACs A. Purpose: To serve at the request of the City Manager or department directors to provide technical advice, and community support and input that can assist in preparing recommendations to enhance city operations or program implementation or for City Council consideration. B. Operation: , MACs, are generally intended to be project or program specific but can meet as often and as long as necessary to meet their requested role or function. Some ORDINANCE NO. 3245 Page 7 of 8 Page 121 of 216 MACS , may meet only occasionally when requested, while others may meet regularly or semi -regularly over extended periods of time per the role assignment or needed term for their assistance. Membership on MACS will be established based on the type of advice sought and availability of potential glualified participants,, urgency of issue or program being addressed, timeframe for the committee's, role/participation, availability of City staff support resources, and/or other circumstances or considerations affecting the ability for effective MAC role participation. The rules, of procedure, if necessary, for each MAC will also be established by the City Manager or a]2]2ointing department director at the time of the corresponding MAC's establishment. The City Council may refer issues or tasks for consideration by a MAC by vote of the City Council request to the City Manager. C. MACs, may include project or program to]2ics, related, but not limited to, the following: • Airport Operations • City Band • Forest Lands • System Development Charges • Trees and Urban Forest • Wildfire Safely SECTION 3. CODIFICATION. Provisions of this ordinance shall be incorporated in the City Code, and the word "ordinance" may be changed to "code", "article", "section", or another word, and the sections of this Ordinance inay be renumbered or re -lettered, provided however, that any Whereas clauses and boilerplate provisions (i.e., Sections [No(s.)] need not be codified, and the City Recorder is authorized to correct any cross-references and any typographical errors. SECTION 4. EFFECTIVE DATE This ordinance is effective upon adoption. The foregoing ordinance was first read by title only in accordance with Article X, Section 2(C) of the City Charter on the 2 I't day of Janualy, 2025, and duly PASSED and ADOPTED this day of 2025. SIGNED and APPROVED this day of 12025. Reviewed as to form: Douglas M. McGeary Acting City Attorney Tonga Graham, Mayor ATTEST: Alissa Kolodzinski, City Recorder ORDINANCE NO. 3245 Page 8 of 8 Page 122 of 216 Council Business Meeting Agenda Item Second Reading — ORD 3248 An Ordinance to Establlish and Clarify the Structure and Governance of the Parks and Recreation Department From Sabrina Cotta, Doug McGeary, City Attorney, Acting, Rocky Houiston, Director Ashland Parks & Recreation Contact sabrina.cofta@ashiand.or.us, SUMMARY Council approved first reading of this ordinance at their December 3, 2024 meeting, it returned cdtheir January 21, 2025 meeting when additional corrections were requested, and which have been completed as described herein. This item iapresented tothe City Council toadopt a formal ordinance establishing the governance structure, roles, and responsibilities of the Parks and Recreation Department. The ordinance is designed to foster aco||aboretivereUationehipbetweentheCounoiU.CityManoger(CM)'thePodxeandRecmeationCommiaeion (APRC), and the Parks and Recreation Director, ensuring compliance with the City Charter while addressing systemic challenges ingovernance that the Charter creates. The ordinance delineates the APRC's strategic authority over park lands, consistent with the City Charter, and assigns the City Manager oversight of operational and administrative activities to reduce legal risks associated with overlapping responsibilities. POLICIES, PLANS & GOALS SUPPORTED The proposed ordinance aligns with several key City Council goals, Comprehensive Pllans, and adopted policies: 1. City Charter Compliance: Ensures the APRCretains control over park lands and policy direction. 2. Operational Alignment: Establishes c1lear collaboration between the City Manager and Parks Director to aUiQn operations with City-wide policies. 3. Liability Reduction: Addresses potential legal risks from dual operational authority bydefining distinct roles for the APRC and City Manager. 4.Strategic Clarity: Supports the long-term vision of the Parks and Recreation Comprehensive Master BACKGROUND AND ADDITIONAL INFORMATION The proposed ordinance reflects colllaborative efforts among the City Councill, APRC, and staff to create a governance structure that resollves, longstanding issues and ensures comp1liance with the City Charter. Hietoroa|Uy'ambiguity regarding the operational roles cfthe APRC and City Manager has led toinefficiencies, overlapping authority. and legal risks, including lawsuits taking advantage ofroUe ambiguity related to pmdxe operations. The Parks Department has traneiUonedover the last 116years from acity funded quiaei-etand-a|one entity to a general funded department that operates like any other city department. The intent of the ordinance before you ietohonor the history, the charter and current governance requirements ofthe city. This ordinance addresses these concerns by: w Providing the APRCwith its Charter -mandated control over park lands and strategic policy direction. w Assigning the City Manager the responsibility to work collaboratively with the Parks and Recreation Director to oversee operations, ensuring all administrative, financial, and risk management activities align with City pollicies. Page sofs �� l�� 7�/�,° ° �� c8� 0��I��e s s ��t�n g w While collaboration between the City Manager and Parks Director is emphasized, the C�ty Manager retains ultimate accountability for operational oormpHance, maintainMg consistency across all City departments. TNe balance fosters teamwork while ensuring clear acoountabNityto reduce |iabNity. The structure codified in this ordinance best addresses the systemic challenges necess�ating its creation. TNs governance framework clarifies roles, aligns with best practices for municipal governance, and protects both the City and APRC from unnecessary legal exposure. This corrected version of the Ashland Parks and Recreation Department Creation ordinance is in accord with Council direction, w�th the following specific corrections: w The name of the Parks and Recreation Department has been changed to the "Ashland Parks and Recreation Department" o If it is not referenced w�h its full name (Section headings use the fuill name), then the Ashland Parks and Recreation Department iesimply referred toaethe ~Oeportment^'. w The ParkComm�aeion and the Recreation Commission is introduced and formally referred to in2.2�8.6Q0 Ashland Parks and Recreafion Department —Creation, as the "Ashland Parks and Recreation Commmieeion'^but iereference thereafter aethe "Park Commieeion.~ w The office of the Ashland Parks and Recreaflon Department Director is so named and shortened to the C)epartmentO�reotmr thereafter unless the offioeiareferenced inasection title. w Under 2.28.630 Accountability and Supervisory Structure .Section D. Clarification of Authori ,| have changed the secflon to the following as highlighted: "If differences arise related to the respective auithority of the Department Director and the City Manager over operational or administrative compHance matters, suich issues shall first be discussed between the Park Commission Cha�r and the City Manager toensure alignment and undendanding.~ w In 2.28.640 Hiring and Termination of the Ashland Parks and Recreation Department Director, Secfion B., Termination Process,Uremoved section 3. FMal Decision and moved ittobeincorporated with Section 2'aemo6Medand NghUiQhted: ",Council and Legal Review: m-Pmmsumnmtionmf Correctness: Atermination recommendation made bvthe mmmiomitvofthe Park Commission shall be presumed valid and in the best interest of the City., b., Council Override Standard�s: The City Council, in consultation with the City Attorney, may override the Park Commission's recommendation if clear and convincing evidence demonstrates that the recommendation is not supported by ufficient cause, or if legal, operational�, or compliance risks necessitate termi�nati�on. c., Process and Confidentiality: o All d�iscussions and materials related to the termination shal�l remain confidential and compliant with Oregion's public records and executive session laws QRS 192.345(12)). E,xecuti�ve session d�iscussions must remain within the bounds of confidentiality to avoid violations of state law., oAnv final decision to modifv or terminate the DeDairtment Directors emDlovrnentshall be made in a Public imeetingi, in compliance with applicable state and local laws.'The decision shall be made by or under the authority of the City Council, ensuring transparency and accountability while maintaining adherence to confidentiality requirements throughout the process."" The remainder mfthat section remains unchanged. FISCAL IMPACTS The ordinance supports the regular financ�l reporUng and coordination between the APRC, the Parks and Recreation D�reubor.the City Manager, and the C�tyFinance Director. This will ensure that any addtionm|costs related to compliance, legal oversight, or operational adjustments are tracked, priorifized, and integrated into the Page 2cfs Council Business Meeting City's long-term financial plannMg framework. Given that the or6nance focuses on governance reaHgnment rather than new infrastructure or extensive operational changes, the associated costs are relatively minimW, whHe the value for funds expended is substanfial. By establishing a more streamlined, accountable, and collaborafive system, the C�tyispos�tionedto reduce operabonal ineffic�encies, enhance long-term financial planning, and strengthen its legal defensibility, potentiaHy saving significant legal fees. Any minor soft costs are ouitwe�ghed by the considerable savings acNeved through fewer conflicts, reduced litigation risks, and more efficient management of parks and recreation services. SUGGESTED ACTIONS. MOTIONS, AND/OR OPT'ION�S Staff recommends that CouncH move to adopt the ordinance, allow�ng for any minor alterabons to the text that may arise during the discuission, and schedule a second reading of the or6nance at the next earHest Council buiameeerneeting. REFERENCES & ATTACHMENTS 1. [%RD3248CneafingAMC 2�.28.800Parks and ReoreaflonDepartment Page scfs iralml;1i", [Page 125of218 191 IN 11 lealere (Nero Cm AN ORDINANCE CREATING SECTION 2.28.600 OF THE ASHLAND MUNICIPAL CODE ESTABLISHING THE ASHLAND PARKS AND RECREATION DEPARTMENT Annotated to show deletions and additions to the Ashland Municipal Code sections being modified. Deletions are bold lined through, and additions are bold underlined. WHEREAS, Article 2. Section I of the Ashland City Charter provides: Powers of the City. The City shall have all powers which the constitutions, statutes, and common law of the United States and of this State expressly or iinpliedly grant or allow municipalities, as fully as though this Charter specifically enumerated each of those powers, as well as all powers not inconsistent with the foregoing; and, in addition thereto, shall possess all powers hereinafter specifically granted. All the authority thereof shall have perpetual succession. WHEREAS, the City desires to create section 2.28.600 of the Ashland Municipal Code: THE PARKS AND RECREATION DEPARTMENT THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS: SECTION 1. Chapter 2.28.600 Parks and Recreation Department is hereby created to read as follows: 2.28.600 The Ashland Parks, and Recreation Department — Creation An Ashland Parks and Recreation Department (Department) is, hereby created and is, charged with supporting the strategic policy direction of the Ashland Park and Recreation Commission jEark Commission) and the operational oversight of the City Council through, its City Manager, as outlined in the City Charter and Ashland Municipal Code. The Department is an integral part of the City of Ashland's government and shall not act as an independent legal entity. All legal actions, involving the Department or the Park Commission shall be treated as, actions against the City. The Department shall oversee the operation and management of p,arks, recreation facilities, and programs, under the strategic direction of the Park Commission and the administrative and operational oversight of the City Manager, subject to state law, Ashland Municipal Code, and formal City administrative policies. 2.28.610 Ashland Parks and Recreation Department Director — Appointment and Duties, A. Appointment The Department Director of the Ashland Parks and Recreation Department (Department Director) shall be appointed by the Park Commission, with input from the City Manager, and shall be responsible for the operation of the Department. ORDINANCE NO. 3248 Page 1 of 7 Page 126 of 216 B. Duties The Department Director shall have the following duties: 1. Responsibility to the Park Commission: The Department Director shall implemen policies, plans, and goals as, directed by the Park Commission, ensuring the management of park -lands, recreational facilities, and programs, aligns with the Park Commission's strategic vision. 2. Responsibility to the City Manager: The Department Director is, responsible to the City Manager to ensure that all operations, including administrative, financial, and risk management functions,, align with written City policies. While strategic decisions remain under the Park Commission's purview, the Department Director must ensure compliance with City-wide standards, and operational alignment. 3. Supervision of Employees: The Department Director shall supervise all Department employees in accordance with City Human Resources policies. Department employees are City employees, assigned to parks and recreation functions and shall be supervised within the Department. 2.28.615 Performance Appraisal of the Ashland Parks and Recreation Department Director A. Responsibility for Performance Appraisal The performance appraisal of the Department Director is the responsibility of the Park Commission, with support from the City of Ashland Human Resources (HR) Department, and shall be conducted in accordance with the City of Ashland Performance Appraisal Process. B. City Manager's Input The City Manager shall be invited to provide input as a key operational partner during the performance appraisal. The City Manager may raise performance issues for the Park Commission's consideration and communicate feedback through a written review or during an executive session with the Park Commission. C. Handling Human Resource Concerns and Complaints, Employees who have HR concerns, shall report their concerns, following City HR policies. If a complaint is filed against the Department Director, the City Manager will be notified, and HR and Legal will engage with the Park Commission to share information and ensure proper handling of the complaint. 2.28.620 The Ashland Parks, and Recreation Department — Functions A. The functions of the Department shall include: 1. Parks Management: Implement Park Commission policies related to the management of City -owned parks, and recreation facilities, ensuring compliance with City policies. ORDINANCE NO. 3248 Page 2 of 7 Page 127 of 216 2. Programs and Services: Manage the City's, recreation programs and senior ,services, including events in the parks, in alignment with the Park Commission's ,strategic vision and City administrative standards. 3. Financial and Operational Coordination: The Department Director shall ensure that all budgeting and financial management is done according to the direction ,of the City Manager and is subject to City Council approval. The Department Director shall integrate financial, legal, and risk management aspects with City operations. 2.28.630 Accountability and Supervisory Structure A. Strategic Direction and Land Management The Park Commission shall have control and management of all lands, dedicated for par purposes and all other lands that may hereafter be acgluired by the City for such purposes as provided in the City Charter. This includes the authority to set the strategic and policy direction regarding the use, development, and preservation of these lands. The Department Director is, responsible for implementing the Park Commission's strategic and policy decisions concerning the management of park lands,, ensuring alignment with all relevant laws and the City Charter. B. Operational Oversight and Administrative Supervision While the Park Commission retains control and management of park lands, the City Manager shall work with the Department Director to ensure that all operations, including administrative, financial, and risk management functions, align with City-wide policies. The City Manager retains ultimate responsibility for ensuring compliance with these policies and maintaining operational consistency across, all City departments,. C. Reporting Structure The Department Director shall: 1. Be responsible to the Park Commission regarding strategic and policy matters related to control and management of park lands. 2. Be responsible to the City Manager regarding operational, financial, and compliance matters, ensuring City policies are followed in the administration of the Department. D. Clarification of Authority If differences arise related to the respective authority of the Department Director and the City Manager over operational or administrative compliance matters, such issues shall first be discussed between the Park Commission Chair and the City Manager to ensure alignment and understanding. If clarification is, still required, the matter shall be referred to the Mayor and Park Commission Chair for further discussion. Ultimately, the City Council, as the final authority, will resolve any remaining uncertainty or confusion, with ORDINANCE NO. 3248 Page 3 of 7 guidance from the City's Legal Department as necessary to ensure compliance with the City Charter and municipal policies. E. Emergency Management In the event of a declared emergency, the City Manager shall have the authority to direct the use of the Department staff and resources, in coordination with the Department Director. This ensures the Department's effective integration into the City's broader emergency response framework. F. Legal Responsibility The Department shall not act independently in legal, financial, or contractual matters, or in any capacity that could be construed as, functioning as a political subdivision of the City, as defined in ORS 174.117. All such matters shall be managed and overseen by the City Attorney and/or the appropriate City departments, to ensure compliance with City policies, and legal standards. 2.28.640 Hiring and Termination of the Ashland Parks and Recreation Department Director A. Hiring Process 1. Responsibility of the Park Commission The Park Commission is responsible for hiring the Department Director with the assistance of an outside hiring firm or through direct appointment by the Park Commission. All hiring processes shall adhere to applicable federal, state, and local employment laws, and comply with uniform City Human Resources, policies to ensure transparency, fairness,, and legal compliance. 2. Input from the City Manage The City Manager shall provide input into the .job description and skill set requirements for the Department Director, ensuring alignment with City-wide operational goals. 3. City Mana-ger"s Role in the Interview Process, The City Manager shall provide feedback on applications and sit on the department head interview panel, along with other City executive team members. The goal is, to provide the Park Commission with operational insights and recommendations for candidates that would be successful within the Ci!y's broader structure. 4. Contract Signing Authority The City Manager shall have contract signing authority for the hire of the Department Director and shall assist with contracting documentation to ensure all legal and financial terms comply with City - policies. B. Termination Process 1. Commission's Role in Termination: The Park Commission retains the primary authority to recommend the termination ORDINANCE O. 3248 Page 4 of 7 Page 129 of 216 of the Department Director, based on its assessment of performance and alignment with the strategic vision and policies, of the Commission. 2. Council and Legal Review: a. Presumption of Correctness: A termination recommendation made by the m,iiority of the Park Commission shall be presumed valid and in the best interest of the City. b. Council Override Standards,: The City Council, in consultation with the Ci Attorney, may override the Park Commission's recommendation if clear and convincing evidence demonstrates, that the recommendation is, not supported by sufficient cause, or if legal, operational, or compliance risks necessitate termination. c. Process and Confidentiality: c, All discussions, and materials related to the termination shall remain confidential and compliant with Oregon's, public records and executive session laws (ORS 192.345(12)). 0 Executive session discussions, must remain within the bounds of confidentiality to avoid violations of state law. c, Any final decision to modify or terminate the Department Director's employment shall be made in a public meeting,, in compliance with applicable state and local laws. The decision shall be made by or under the authority o the City Council, ensuring transparency and accountability while maintaining adherence to confidentiality requirements throughout the process. 3. Public Records and Confidentiality: Incompliancewith QRS 192.345(12), any materials or discussions supporting the personnel action shall remain exempt from disclosure unless the public interest clearly reoiuires otherwise. Care must be taken to protect the emDlovee from undue ublic scrutiny during the process 2.28.650 Legal and Financial Oversight A. Subject to City Policies The Dei)artment shall be s,ubiect to all Citv policies regarding legal. financial. human resources, and risk management matters. The Department shall follow the same policies Drocedures. and protocols as other Citv departments to ensure seamless integration into the City's administrative framework. B. Legal Representation and Liability The Citv Attorney shall manage all legal matters, involving the Department. Anv legal claims or actions against the Department shall be considered claims against the City o Ashland. The Department and the Park Commission shall not act as independent legal entities, ensuring that all legal risks are contained within the City's legal framework. C. Risk Management The Department Director is, res,p,onsible to the City's Risk Management Office to ensure that potential risks, and liabilities associated with the operations of parks,, recreational ORDINANCE O. 3248 Page 5 of 7 Page 130 of 216 facilities, and programs are identified, mitigated, and fully aligned with the City's risk. management strategies. D. Financial Coordination The Department shall coordinate all financial activities, including budgeting, reporting and financial management, with the City Finance Director and the City Manager. All financial transactions, appropriations, and contracts must comply with City financial management policies and protocols. The City Council shall maintain authority over the approval of all financial matters related to the Ashland Parks and Recreation Department. F. Long -Term Financial Plannin The Department and Park Commission shall work with the City Manager, Finance Director and City Council to develop long-term financial strategies and forecasts, for the maintenance and expansion of parks, and recreation services. This shall include the identification of funding sources, capital improvements, and the integration of long-term financial planning with the Cl!j's overall fiscal policies. 2.28.660 Unified Governance and Advisory Committees A. Culture The City Council acknowledges the Park Commission's Charter -defined authority to se policy direction for the Department. To ensure the effective implementation of these policies within the City of Ashland's operational framework and maintain a unified and productive working relationship, both bodies will observe the following: 1. Onboarding and Training Newly elected officials to both bodies, shall receive training on the City Council/Park Commission relationship, with ongoing training in diversity, inclusion, and City policies. 2. Joint Study Sessions The Park Commission and City Council shall hold joint study sessions, at least twice annually to discuss shared goals, and challenges. 3. Advisory Committee Alignmen All advisory committees shall adopt consistent agenda formats and processes substantially follow the City's uniform committee policies, receive mandator training, and have standardized terms of service. SECTION 2. Severability. Each section of this ordinance, and any part thereof, is severable, and if any part of this ordinance is held invalid by a court of competent jurisdiction, the remainder of this ordinance shall remain in full force and effect. SECTION 3. Codification. Provisions of this Ordinance shall be incorporated in the City Code and the word "ordinance" may be changed to "code", "article", "section", "chapter" or another word, and the sections of this Ordinance may be renuinbered, or re -lettered, provided however ORDINANCE O. 3248 Page 6 of 7 Page 131 of 216 that any Whereas clauses and boilerplate provisions (i.e. Sections 3-5) need not be codified and the City Recorder is authorized to correct any cross-references and any typographical errors. The foregoing ordinance was first read by title only in accordance with Article X, Section 2(C) of the City Charter on the 3"d day of December, 2024, and duly PASSED and ADOPTED this day of 2025. PASSED by the City Council this day of ATTEST: Alissa Kolodzinski, City Recorder SIGNED and APPROVED this day of Tonya Graham, Mayor Reviewed as to form: Douglas M. McGeary, Acting City Attorney ORDINANCE NO. 3248 Page 7 of 7 2025. 2025. Page 132 of 216 /0Council Business Meeting D3at'e: February 18, 2'925 Agenda Item Second Reading — ORD 3254 An Ordinance Amending AMC Title 9 Health and ;Sanitation Creating Chapter 9.45 Carbon Pollution Impact. Fee and Establishing Standards for a Carbon Pollution Impact Fee for New Residential Structures in the City of Ashland From Chad Woodward, Climate and Energy Analyst, Doug McGeary, City Attorney, Acting Contact shad. oodlward@ashland.or.uis, dou iig.mcgeary@ashland.or.0 its SUMMARY Council approved) first reading of this ordinance at their January 21, 2'O2'5 meeting. Ordinance 3245 would establish a carbon pollution impact fee for new residential structures with fossil fuel appliances in the City of Ashland). POLICIES PLANTS & GOALS SUPPORTED Climate and Energy Action Plan Goals: Goal 1': Reduce Community GHG Emissions. Strategy BE-1: Support cleaner energy sources. Strategy BE-2: Increase building energy efficiency and conservation Comprehensive Plan Policies: • Housing Element 6.08: Promote environmental stewardship and suistainability. • Housing Element 6.10 Policy 26: Encourage energy -efficient building and site designs., BACKGROUND AND ADDITIONAL INFORMATION The intent of Ordinance 3245 is to dlisincentivize the use of natural gas and other fossil fuel appliances in new residential structures, as a part of Ashland's overall effort to minimize the production of greenhouse gases that adlversely impact the environment and public health (LEAP, Goal 1). This ordinance disincentivizes the use of fossil fuel appliances by establishing a fee on new residential builds that incorporate a "fossil fuel thermal energy system — i.e. furnaces, water heaters, ranges, gas fireplaces, and/or clothes dryers that run on natural gas, coal, oil, propane, or other fossil fuels. That fee is based on the Environmental Protection Agency's determination of the social cost of greenhouse gases and the average reenhouseWgas oust uit for a natural gas a a luance over its useful-ffe. ;Appliance Avg CO2e Service (Life Calculated Emiissiions Fee If a new residential building incorporates any Furnace 1.32 MT/year 15 years $4,118.40 of the above fossil fuel appliances, they will be Water Heater 9.62 10 $1,289.60 charged) the associated fees which will be due Range 9.12 10 $374.4q �at the time of issuance of a building permit. ,Gas Fireplace 9.35 10 $72'8.00 Clothes dryer 9.:.07 10 $145 6f1 The ordinance also allows for the adjustment of the fee amount to account for inflation, and requires annual reporting from fossil fuel utilities (e.g. Avista) on fusel consumption. Page 1 of 2 1111G11G/%G/i�- I Page 133 of 216 V nal,11111111111ilial, C o u n c *11 B u s I n e s s M c c t I n g The Climate and Environment Policy Advisory Committee recommended this ordlinance for adoption at their January 9, 2025, meeting. FISCAL IMPACTS The estimated annual revenue from the Carbon Pollution Impact Fee is approximately $89,446, based on recent building trends and appliance installations. Implementation costs include an initial setup budget of $,10,500 for outreach and database updates, with ongoing administrative costs requiring approximately 0.2'5 FTE. Revenues and costs will be allocated to the General Fund. SUGGESTED ACTIONS, MOTIONS, AND/OR OPT'IONNS '1 move to adopt Ordinance No. 3254, an Ordinance Amendling AMC Title 9 Hlealth and Sanitation Creating Chapter 9.45 Carbon Pollution Impact Fee and Establishing Standards for a Carbon Pollution Impact Fee for New Residential Structures in the City of Ashland." REFERENCES & ATTACHMENTS 1. ORD 3254 Creating 9.45 Carbon Pollution Impact Fee 2. ORD 3254 Public Testimony 2.18.2'5 Page 2 of iralml;1i", Page 134 of 216 ORDINANCE NO. 3254 AN ORDINANCE AMENDING AMC TITLE 9 HEALTH AND SANITATION CREATING CHAPTER 9.45 CARBON POLLUTION IMPACT FEE AND ESTABLISHING STANDARDS FOR A CARBON POLLUTION IMPACT FEE FOR NEW RESIDENTIAL STRUCTURES IN THE CITY OF ASHLAND Annotated to show deletions and additions to the Ashland Municipal Code sections being modified. Deletions are bold lined throuo, and additions are bold underlined. Powers of the City. The City shall have all powers which the constitutions, statutes, and common law of the United States and of this State expressly or inipliedly grant or allow municipalities, as fully as though this Charter specifically enumerated each of those powers, as well as all powers not inconsistent with the foregoing; and, in addition thereto, shall possess all powers hereinafter specifically granted. All the authority thereof shall have perpetual succession. WHEREAS, the City of Ashland has declared a commitment to climate recovery goals in Title 9 of the Municipal Code as detailed in the Climate and Energy Action Plan (CEAP); and WHEREAS, emissions from buildings represent one of the largest sources of greenhouse gas emissions in Ashland; and WHEREAS, reducing fossil fuel consumption is essential to meeting the City's CEAP goals; and WHEREAS, transitioning to low -carbon electric homes is most feasible in new construction; and WHEREAS, adding new residential structures reliant on fossil fuels increases the City's carbon footprint and requires additional mitigation efforts; and WHEREAS, an upfront carbon pollution impact fee provides a mechanism to account for and offset the environmental, health, and societal costs associated with fossil fuel -based systems; and WHEREAS, revenue generated from this fee could support programs promoting clean technology installations, including support for low-income households, furthering the City's decarbonization goals. THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS: SECTION 1. Chapter 9.45 Carbon Pollution Impact Fee is hereby created to read as follows: 9.45.010 Purpose The purpose of this, chapter is to promote the health, safety, and general welfare of Ashland residents, by establishing a Carbon Pollution Impact Fee for new residential development ORDINANCE NO. 3254 Page 1 of 4 Page 135 of 216 utilizing fossil fuel -powered thermal energy systems. This ordinance aligns with the goals set forth in Chapter 9.40 (Climate Recovery) and implements, the Climate and Energy Action Plan (CEAP) to the full extent of the City's authority under ap,p,licable federal, state, and local laws. 9.45.020 Definitions. For_purposes of this chapter, the following, definitions apply: A. Thermal Energy System: Any system for space co ditioning, water heating, cooking, process heat, or other building energy use that relies, on fossil fuel combustion, excluding outdoor grills, heaters, or other systems designed for exclusive use outside of enclosed residential structures. B. Fossil Fuel: Fuels derived from hydrocarbons, including but not limited to natural gas coal, oilropane, and kerosene. C. New Residenti-fit of an-, M.. exc-,-- additions, alteirations, S, Or irepairs to ext igs, and complete demolition and rebuilds, and any accessory dwelling un C. New Residential Building: New construction of any residential building, including complete demolition and rebuilds, and any accessory dwelling, units. This definition does not include additions, alterations, renovations, or repairs to existing buildings. D. Social Cost of Greenhouse Gases (SCGHG):! The monetary value assigned to climate change damages resulting from the emission of one metric ton (MT) of greenhousegases. The SCGHG shall be determined as follows: 1. The base value shall be set at the November 2023 determination published by the United States Environmental Protection Agency (EPA). 2. On January 1 of each subsequent year, the SCGHG shall be adjusted by the percentage increase in the Consumer Price Index (CP1-tJ, U.S. city average, not seasonally adjusted) for the 12 months, preceding the previous September 1. 3. Should the EPA release updated SCGHG values in line with leading scientific standards, the City Council may review and adopt such values by ordinance. E. CO2e: Carbon dioxide equivalent, a standardized measure for comparing the impact of different greenhouse gases. 9.45.030 Carbon Pollution Impact Fee A. Fee Assessment: Applicants, utilizing a fossil fuel thermal enemy system in a new residential building shall, be, assessed a Carbon Pollution Impact Fee for each dwelling unit therein. This fee shall be due upon the issuance of building permits. 1. Exceptions: No fee shall be assessed for the following: ORDINANCE NO. 3254 Page 2 of 4 Page 136 of 216 1. Outdoor thermal energy systems, including but not limited to p,ropane grills, patio heaters,, and other systems designed for exclusive use outside of enclosed residential structures. fi. Thermal energy systems not explicitly listed in Section 9.45.030 B (Fee Calculation) B. Calculation of Fee: The Carbon Pollution Impact Fee is, calculated as, follows: Fee=(SCGHG)x (MTCO2e) x (Service Life) Where: • SCGHG is, $208 per metric ton (adjusted annually). • MTCo2e is 2.49 metric tons for an average residential natural gas, home in Ashland, a4lusted for specific appliance usage. • Service Life is the expected operational lifes,p,an of the appliance, as, detailed below: Appliance CO2e (MT/year) Service Life ('ears,) Furnace 1.32 15 Water Heater 0.62 10 Range 0.12 10 Gas, Fireplace 0.35 10 Clothes Dryer 0.07 10 Fee Example $208 x 1.3,2 x 15 =$4118.40 $208 x 0.62 x 10 = $1289.60 $208 x 0.12 x 15 = $374.40 $208 x 0.35 x 10 = $728.00 $208 x 0.07 x 10 = $145.60 If fossil fuel piping is, present for an appliance but no ap,p,liance is installed, the absent appliance will be assumed to use fossil fuels, and the fee will be calculated accordingly. However, if a new electric appliance is installed, even with existing fossil fuel piping, no fee will be applied. C. Annual Adjustment: On January 1 of each year, the SCGHG shall be adjusted in proportion to the Consumer Price Index (CP1-U, U.S. city average, not s,easonal!y adjusted) for the 12 months preceding the previous September 1. 9.45.040 Reporting requirement. A. Record Maintenance: The City shall maintain records, of all fees, collected and report annually on the revenue generated and its allocation. B. Annual ReDortine Reoiuirements for Fossil Fuel Utilities ODerating in the Citv's Right of Way: Any utility providing fossil fuels, and operating, within the City's Right of Way must submit an annual report detailing total residential and commercial fossil fuel consumption. For metered fossil fuel services, the report must include the total number of operational meters separated into residential and commercial accounts. This data shall be provided on the same schedule as, payments, to the City for Right of Way use. ORDINANCE O. 3254 Page 3 of 4 Page 137 of 216 9.45.050 Penalties A. Violators of this chapter, including non-payment of the fee or installation of unpermitted fossil fuel systems, are subject to the general penalty provisions in chapter 1.08. A separate violation occurs each day the violation continues. Revenues collected from Penalties may b allocated to clean energy programs,. SECTION 2. Effective Date. The provisions of this chapter shall take effect on January 1, 2026. SECTION 3. Severability. Each section of this ordinance, and any part thereof, is severable, and if any part of this ordinance is held invalid by a court of coinpetent jurisdiction, the remainder of this ordinance shall remain in full force and effect. SECTION . Codification. Provisions of this Ordinance shall be incorporated in the City Code and the word "ordinance" may be changed to "code", "article", "section", "chapter" or another word, and the sections of this Ordinance may be renuinbered, or re -lettered, provided however that any Whereas clauses and boilerplate provisions (i.e. Sections 3-5) need not be codified and the City Recorder is authorized to correct any cross-references and any typographical errors. The foregoing ordinance was first read by title only in accordance with Article X, Section 2(C) of the City Charter on the 2 Pt day of January, 2025, and duly PASSED and ADOPTED this day of 12025. PASSED by the City Council this day of 12025. ATTEST: Alissa Kolodzinski, City Recorder SIGNED and APPROVED this day of i 2025. Tonya Graham, Mayor Reviewed as to forni: Douglas M. McGeary, Acting City Attorney ORDINANCE NO. 3254 Page 4 of 4 From: nore advigplus com 2lyL____ To: Ashland City Recoirde Subjed: Online Form, Submittal: City Council Public Testimony Form Date: Wednesday, January 22, 20,25 6:38:33 PMI IMMSMEHM RdNHc Testimony This form aElows citizens to submit public testimony for Council meetiings. Testimony is accepted for both general public forum items anldl agenda items. This form must be submitted by 10 am the day of the meeting. Written testimonies subimitted by the deadline *111 be avaflable to the Mayor and City Council before the meetiinig. 22MM"Im Indicate if you want to provide wriitten testimony, or if you want to speak via Zoom., Jody Fornabiaril 2/4/25 Written Indicate if you would Agenda Iterni like to speak during �Public Forum or for an, agenda item. Written Testimony Wondering why new houses are belingl asked to iiinstalll dlectriic (Leave this sections when one of the cornmJssioneirs is the owner of True South, blank if you are Solar??? Why not Ibuillld new houses with solair panels ilnistead of requesting to speak continuing to go with, electric? Areni't we trying to be energy electronicallly.,) efficient?'??? Would we suggest that we stqp Ipirovilding chairgie stations (here in Ashland and encourage the use of gasoline? Upload a file or image Field not completed Ernaill not displayiinig correctly? Viiew it sin your browser. Page 139 of 216 From: nore advigplus com 2lyL____ To: Ashland City Recoirde Subjed: Online Form, Submittal: City Council PuNic Testimony Form Date: Monday, January 27, 2025 9:01:57 PM IMMSMEBW PiublHc Testimony Use this form to submit Ipulblllic tesfimiony for City Couinicfll meetings. Testimony is accepted for Ibothi general Ipulbllic foruim iteims anid agenidla items. This form must be submitted by 10 a.im. the day of the meetiing to be oin the record. Public testimony will be included in the agenda packet. If you wish to speak to the Council in person at a meeting, you must fill out a Speaker Request form available on -site. as not use this form. Full Name Kathleen Hearing Meeting Date 2/4/2025 II a 1=1 IFire 1310 rM Are you a City of Yes Ashiland resident? Indicate if you want to Written provide wriitten testimony, or if you want to speak via Zoom., i Indicate if you would Agenda Item like to speak d:urinig �Public Forum or for an, agenda item. Written Testimony COLlinciillors, That YOU for voting unainlimiouslly for the Ipollutiioin fee. (Leave this section It is fray understanding that it wifl need to have a second vote. I blank if you are aim wiritting to not only to thiJink YOU for passing this Ipolllutiioin fee requesting to speak which is one (very ineeded) step to Ihelp implement part of the electronicallly.,) plan, developed by AshiJand Hliigh School students 2 years ago to decrease highly polluting in door gas appliances. As a retired inurse/inurse Ipractitlioner H applaud thJs a imove in the right 6rection. Ilia door air has Ibecome more Ipollluted than outdoor air for iraainy reasons. ElHirninating gas appliances is a step in, the iriight 6rection. Thank you again and please vote yes again on Feb 4th for AshiJand future dlean air. Ernaill not displayiinig correctly? Viiew it in your browser. Page 141 of 216 From: nore advigplus com 2lyL____ To: Ashland City Recoirde Subjed: Online Form, Submittal: City Council Public Testimony Form Date: Friday, January 24, 2025 2:00:00, PM IMMSMEHM PiublHc Testimony Use this form to submit Ipulblllic testimony for City Councfll meetings. Testimony is accepted for both general Ipulbllic foruim items and agenda items. This form must be suibmitted by 10 a.m. the day of the meeting to be oin the record. Public testimony will be included in the agenda packet. If your wish to speak to the Couincil in person at a meeting, your must fill out a Speaker Request form available on -site. as not use thiis form. Full Name John LiVingstoin Meeting Date January 21, 2025 1z in ".V0913011M Indicate if you want to Written provide wriitten testimony, or if you want to speak via Zoom., Indicate if you would Agenda Itern like to speak during �Public Forum or for an, agenda item. Written Testimony (Leave this section I am John LiVingston, from Salem, Oregioin. II want to encourage blank if you are you to be Courageous and Ipass the IPolllutiion Fee for Climate and requesting to speak Clean Air. The rest of Oiregion and I am sure other states are electronicall�y.,) watching what the City of Ashland does to protect air quality and cut greenhouse gas emissions. I Ihave comiplletely electrified my house liin Salerni and leave had the, gas mie,ter re,mioved. The supply lliinie to my property has been capped off. I hope you can take action on beh4lf of the Rogiue Valllley Youth, who have (been worklingi lard for over 2 years to giet the Carbon PolHution Impact Fee before the City Council. (Revenue generated should Ibe used to advance climate justice Iprograrns in AshiJand Page 142 of 216 that benefit deservingi projjects that wifl encourage more peoiplle to �imipleiment reductions in greeinhOUSe gas emJssions and improve indoor air quality. AshiJand is not alone in this quest for dean energy usage. The dimate crilsis is intenslifyling under the Current piresident, and We Must take Recall actions to keep moving forward, not Ibacksllide on dimate change. Thank you for taking firne to read my cornments. Please vote in the affirmative. Sincerely, John, Livingston Upload a file or image Field not completed. Ernaill not displayiinig correctly? View it in your browser. Page 143 of 216 From noreplly@civicplus.com <noreply@civicplus.coni Date Tuie 21412025 9:00 PM To Ashland City Recorder <recorder@ash1and.or.us> City Council Public Testimany Farm, Public Testimony Use this form to submit public testimony for City Counclill meetings. Testimony is accepted for both genieiral pubHc forum items andl agenda items. This foram must be submitted by 10 a.m. the day of the meeting to be oin thie recoirdl. Public testimony wiilll Ibe in6luded in the agenda packet. If you wish to speak to the Council in, person at a meeting, your must fill out a Speakeir Request form availaWe on, -site. Do, not use this form. FuII Name Meeting Date 2/4/25 FA in R. WATITIT-3m Are you a Ciity of Ashland Yes resident? Indicate if you wanit to Written pirovlidle written, testimony, or if you want to speak via Zoom,. Indicate if you woWd Iliike to Agenda Item speak duiding Public Forum or for an agenda iitem. If speaking on an agenda I Support the Carbon Impact Solution Fee iitemi, indicate which litem. Written Testimony (Leave Mayor Graham and members of the Gity Couincill, my name is this section Nank if you, are LilJania andl I aim a resident of Ashland. I am, writing to support requesting to speak the Carbon Pollution Impact Fee. Thank you for the work you 61ectronically.) all] have done so fair to imalke meaningful] progress towards about -blank Page 144 of JT6 217125, 10�55AM Online Form Submittal: City Council Public Testimony Form - Ashland City Recorder - Outllook climate Ipollicy lin our town,. The Pollution fee is a vital step to improve indoor air qualJty, increase energiy affordability,, and begin meeting our climate goals. I greatly urge the coulin6ill to follow the leadership of our Rogue Valley youth, who have been organizingi for climate justice, and clean air for over two years, and Pass the Carbon Pollution �Impact. Fee. I encourage Council to dJrect city staff to report on the revenue generated by the fee and ensure that revenue be directed to the conservation budget in order to adlvaince climate jlustiice progirams that benefit frontline communities. This matters to me greatly because II care about the health and wellbeing of our communities, alndl our right to breathe clean air. It matters because it afigins with the Climate and Einergiy Action Plan, that the city Ipassedl 7 years ago. We mulct transition away from fossil fuels as quickly as possible if we want a future for our next generations. Adldressiinigi air pollution caused by fossil fuels in our community is a step towards addlressiinig climate Justice and equity in the Rogiue Valley. For all our futures, Ipass the Carbon, PoMultion Ilimpact Fee, but do not stop here. II urge you, to continue the work to tranisiition Ashland away from fossil fuels and prepare residents to be resHient in the face of climate change. Thank you for youlir time and you, vote. Uplload a fi]e or image Field not copleted Er-nafl not displaying correctlly? View it in L y2L , _ browser. about -blank Page 145 of IT6 From noreplly@civicplus.com <noreplly@civicplus.com> Date Tuie 21412025 12:27 AM To Ashland City Recorder <recorder@ashlandLor.us> City Council Public Testimany Farm, Public Testimony Use this form to submit public testimony for City Council meetings. Testimony is accepted for both geneiral public forum items andl agenda items. This form must be submitted by 10 a.m. the day of the meeting to be on the recoirdl. Public testimony wiilll Ibe in6luded in the agenda packet. If you wish to speak to the Council in, person at a meeting, your must fill out a Speaker Request form availaWe on, -site. Do, not use this form. FuII Name Barad Hicks Meeting Date Tuesday, Februlary 4, 2025 FA in R. W-ATITIMM Are you a Ciity of AsHand No resident? Indicate if you wanit to Written pirovlidle written, testimony, or if you want to speak via Zoom,. Indicate if you woWd Iliike to Agenda Item speak duidnig Public Forum or for an agenda iitem. Written Testimony (Leave See attached) letter this section Nank if you, are requesting to speak 61ectronically.) Upbad a fi]e or image 2.3.25 AshlandOrd.3254 Coa I iition Letter FINAL.pAf about -blank Page 146 of JT6 Monday, February 3, 2025 Mayor Tonya Graham Ashland City Council Members 1175 E Main Street Ashland, OR 97520 RE: Ordinance 3254 - 100% Tax on New Residential Construction As members of this community from all walks of life, who together, specialize in providing homes with safe, and reliable energy, we are writing with concerns about Ordinance 3254 — an approximate 100% tax on appliances that will impact new home construction. There is too much at stake and there are too many unintended consequences resulting from this ordinance This proposed ordinance represents a 100% tax on new appliances, without the vote of Ashland residents. Lower income Ashland residents and families looking to buy their first new home will have to pay even more for housing, creating inequities in our community and exacerbating the affordability problem in Oregon. For example, a new home with a natural gas furnace, will have an added $4,118 in costs to Ashland homebuyers. According to a 2024 Priced Out report by the National Association of Horne Builders, for every S1,000 increase in the cost of building a home, 812 Oregon households are priced out from the housing market. Ordinance 3254 will make the equity divide even worse in Oregon. According to a 2024 State of the State's Housing report from Oregon Housing and Community Services, there is a 15.3% gap in homeownership by race and etluiicity, with exclusionary policies, wealth gaps, and institutional barriers that prevent BIPOC communities from buying homes cited as Primary drivers. Imposing more taxes on new home construction are an example of these exclusionary policies. According to the same report, Oregon has the highest number of families with kids experiencing homelessness in the country. With housing costs so high, many parents have to choose between keeping a roof over their heads or putting food on the table — when they should have both. Even those who, have housing are struggling to keep up, as prices keep rising faster than wages. Here are some other astonishing facts from the report that have a direct correlation to the disproportionate impact the ordinance will have on housing affordability-. While higher -income groups and individuals are increasingly experiencing cost burdening, this has long been a reality for BIPOC communities and low-income households. Over the past two decades, these disparities have worsened, disproportionately impacting Oregon's most vulnerable populations. * Both renters and homeowners spend more than 30% of their income on housing. * Oregon ranks 3rd in the nation for people experiencing homelessness. Ordinance 3254 is not going to help us solve the problem of housing affordability in Ashland, in fact the new tax will make it worse. Oregonians need real solutions that don't involve imposing additional affordability barriers on anyone, especially those who are least likely to afford them. Braid Hicks Zachary Linidahl Interim Executive Director, Government Affairs Builders Association of Director, Multifamily Southern, OR NW 8 U I L D E R S ........ BA I ASSOWAYMN S SOUTHERN I "A 11 11111 IF III FA tvl I � Ir' 14 W OREGON The Awc!VYH Enn!028 Drew Johnson Government Affairs Committee Chiair, Oregon REAL ORS OREGON R E A I Paul Elder Business Manager, UA Local 290 Harvey Gall Executive Director, Oregon Hearth Patio Barbecue Association, K�h, iXW & IRodfin. ur A mdWol From noreplly@civicplus.com <noreplly@civicplus.com> Date Tuie 21412025 5:54 PM To Ashland City Recorder <recorder@ashlandLor.us> City Council Public Testimany Farm, Public Testimony Use this form to submit public testimony for City Counclill meetings. Testimony is accepted for both geneiral public forum items andl agenda items. This form must be submitted by 10 a.m. the day of the meeting to be on the recoirdl. Public testimony wiilll Ibe in6luded in the agenda packet. If you wish to speak to the Council in, person at a meeting, your must fill out a Speakeir Request form availaWe on, -site. Do, not use this form. Full Name Andra Hollenbeck Meeting Date 2/4/2025 FA in M. W-ATITIMM Are you a Ciity of Ashland Yes resident? Indicate if you wanit to Written pirovlidle written, testimony, or if you want to speak via Zoom,. Indicate if you wwoulldl like to Agenda Item speak duidnigi Public Forum or for an agenda iitem. Written Testimony (Leave ClJmate Change is creatiin Iprobleims around the world and this section blank if you, are right here at home. Soulthern Oregon is already experiiencinig requesting to speak droulght, excessiive heat, wild fires unlike anything in the Ihistoiriic 61ectronically.) past. Thougih the there are peoplle in dleniiiall, we cannot retreat fromi a commiittiment to lessen pollution, and create a imoire healthy enviroinmienit. I do feel that we should offer m,itagatiion efforts for those who about -blank Page 148 of JT6 217125, 11 : 15 AM Online Form Submittal: City Council Public Testimony Form -Ashland Ciity Recorder - Outlook wifll Ibe negatively impacted econornicallly. But havinig a job that creates polllufioni is jjuist not exceptaNe. Please pass this pollution fee. Upbad a fide or image Field not copleted Eniafl malt displaying �correctlly? View it ling vOUr browser. about -blank Page 149 of IT6 From noreplly@civicplus.com <noreplly@civicplus.com> Date Mon 21312025 7:43 PM To Ashland City Recorder <recorder@ashlandl.or.us> City Council Public Testimany Farm, Public Testimony Use this form to submit public testimony for City Council meetings. Testimony is accepted for both geneiral public forum items andl agenda items. This form must be submitted by 10 a.m. the day of the meeting to be on the recoirdl. Public testimony wiilll Ibe in6luded in the agenda packet. If you wish to speak to the Council in, person at a meeting, your must fill out a Speakeir Request form availaWe on, -site. Do, not use this form. FuII Name Dan Kirschner Meeting Date February 4, 2025 FA in R. W-ATITIMM Are you a Ciity of AsHand No resiidenit? Indicate if you wanit to Written pirovlidle written, testimony, or if you want to speak via Zoom,. Indicate if you woWd Iliike to Agenda Item speak duidnig Public Forum oar for an agenda litem. Written Testimony (Leave Field not completed this section Nank if you, are requesting to speak 61ectronically.) in, = w5a OW011111 R�$ about -blank Page 150 of JT6 Jr, NWGA Northwest Gas Association February 3, 2025 Mayor Tonya Graham Ashland City Council Members 1175 E Main Street Ashland, OR 97520 1914 Wiflcimetie Folks Drive, Sui�e 26(") We�t Linn, Cir(,.,gon 9706B 1�503-344_61637 - www.nwga.org VIA: Citv of Ashland Citv Council Public Tes,timonv Form REI: Ordinance to Restrict Natural Gas in, New Residential Construction Dear Mayor Graham and City Councilmembers: The Northwest Gas Association (NWGA) is concerned about the Ashland City Council's recent vote to advance to second reading ai fee on natural gas pipelines aind appliances in new residential construction. We respectfully request that the Council postpone consideration of this proposal until more study is done to fully understand the ramifications of these restrictive and unnecessary costs. NWGA represents the three naturail gas utilities and two transmission pipelines that provide warmth aind comfort to 2 million Oregon residents (more than 800,000 households), as well as heat aind productive energy for more than 85,000 Oregon businesses, institutions and industries — including naturail gas consumers in Ashland. Natural gain platys, and will continue to play an essential role in Oregon's clean energy future. NWGA members are committed to smart decarbonization: helping energy consumers reduce their greenhouse gas emissions (GHGs) effectively and affordably by sensibly utilizing the 30,000 miles of existing naturail gas trainsmission and distribution pipelines in Oregon. Before enacting this measure, we ask the City Council to further study the long- term impacts of the ordinance, including: Perform a comprehensive economic analysis to fully understand and appreciate the impact of this proposal on the city's cost of housing, on its businesses and on the community's economy at large. Ashland citizens deserve to know whait this proposal will cost. Conduct an analysis of the actual GHG reductions thait will occur as a result of this ordinance, and by when. Ashland citizens deserve to know whether this ordinance will achieve its objective in any meaningful way. • Consult with the local electric utility to determine the impact thait this ordinance will have on the overaill reliability of the totail energy system serving Ashland's homes and businesses. Ashland citizens deserve and expect an energy system thait they can rely on. Page 151 of 216 • Study the long-term impact of this ordinance on the cost of energy. Ashland citizens deserve to know how this ordinance will affect the cost of the utilities they depend on. • Gain a robust understanding of the mainy opportunities for decairbonizaition by utilizing rather than abandoning the existing safe, reliable natural goes system currently serving the community. Ashland citizens deserve to know all of the options available to them to both decairbonize their energy use aind preserve energy choice. • Complete a legal ancilysis to determine whether the ordinance violates state law, federal law wind recent federal court decisions regarding similar restrictions on energy choice. Ashland citizens deserve to know the legal risks (and costs) associated with this ordinance. In conclusion, this ordinance is a de facto ban on natural goes service in new homes. Ashland's citizens deserve to know as much as possible about the implications of this ordinance before the Council adopts it. What is certain is that, if passed, the ordinance will limit energy choice to only those who coin afford it while leaving others behind. Sincerely, Dan Kirschner Chief Executive Officer Page 152 of 216 From: nore advigplus com 2lyL____ To: Ashland City Recoirde Subjed: Online Form, Submittal: City Council Public Testimony Form Date: Thursday, February 13, 2025 11:22:55 AMI IMMEMEM PiublHc Testimony Use this form to submit Ipulblllic testimony for City Councfll meetings. Testimony is accepted for both general Ipulbllic foruim items and agenda items. This form must be suibmitted by 10 a.m. the day of the meetiing to be oin the record. Public testimony will be included in the agenda packet. If your wish to speak to the Couincil in person at a meeting, your must fill out a Speaker Request form available on -site. as not use thiis form. Full Name than, Stewart Meeting Date 2/18 1z in "WO913011M Are you a City of ]'No Ashiland residenit? Indicate if you want to provide wriitten testimony, or if you want to speak via Zoom., Indicate if you would like to speak during �Public Forum or for an, agenda item. If speaking on an agenda itemi, i�nidicate wWiicWi itevi. Written Agenda Itemi I support the Carbon, IIlmlpact IPolllutiion, Fee Written Testimony We Urge the COUinciI to support the Ileaderslhiip of Rogue Valley (Leave this section youth and pass the Carbon IPolllutiioln Imipact Fee. This common blank if you are sense policy wilkl help to reduce the impact of fossil fuels oin our requesting to speak einvironiment and cireate revenue that can, be directed towards the frontline communities, who suffer imost from fossiI fuells Ipolllutiioln. Page 153 of 216 electronicallly.,) ,III-electriic homes acre safer, healthier, more comifortable and �lower cost to build and ow in. IIf someone wants a fossil fuell device in their Ihorne, it is seinsiNe Chat they shoUld pay for the damage that device causes to our Ilocall environment. This polHcy is a siirnple way to encourage developers to bUild SUstaiinable homes from the beginining and avoid conversion hater. We hope CNs willl Ibe a Nuepdnt for connimunities across the state, and your (bold leadership MH help create momenturn around building electrification - a necessary and powerful transformation of our Ibruiillding stock to safer, better, more Ipreimiium, more sustainable, more economical and more comfortaNe homes. Upload a file or image Field not completed. Ernaill not displayiinig correctly? View it in your browser. Page 154 of 216 Council Business Meeting 22ODAshland Street FacNUyPlan AdHoc Committee U Sabrina Cotta SUMMARY The Mayor is proposing an addifional Ad Hoc Committee to assiist in the development of a facilfty sfte plan, oommuinicmtionaandengagementetracture.guiidingdocamenteandtheatruotumeofa|ong-tenmadvieory commiittee for the buildiing and surrounding property at 2200 Ashland Street. POLICIES, PLANS & GOALS SUPPORTED BACKGROUND AND ADDITIONAL INFORMATION Mission Assist the City Councii|and city staff indevellopiingafacility afteplan, auommmuniicatoneand engagement structure, guiding documents, and the structure of a long-term advisory commiittee for the buiildiing and surrounding property at 2200 Ashland Street. These efforts willl build on the Master Plan Reuommmendsbonefor the site, a|ignvviith contractual obligations, further the oornmuinity'egoals regarding homeless services and affordable housiing, and enhance the experience of the surrounding neiighborhood. Goals 1. Devekop siiting and phasing plans for the optimal combination of appropriate services at this City -owned property as identified by the 22O0 AshIland Street Master Ran Ad Hoc Commiittee. 2. Ensure that rules, management processes, a stated commiitment to the diigniity of those served by the faciility, and engagement processes create a posiitive culture for the site and that interim uses are appropriate. City of Ashland Value Statements Supported bythis Ad Hoc Committee ^ Regiiona|cooperation, incUudinginsupport for puNiicsafety and homellessness ^ CommunityaffzrdoNUity. including in avai|abUehoueing andohiUdoare ^ Belonging through muitua|respect and openness, inclusion and equity ^ Quality oflife that underpins the City'aeconomic viibranoy ^ Environmental resiNence, incIluding addressing cliimate change and ecosystem conservation Committee Charge Toexpedite implementation ofthe 22Q0AehUandStreet Master Ran Reuommmendabone,the City Council creates the 22O0 AshIland Street Facillity Plan Ad hoc Committee to assist with the development of the foIllowiing: ^ a Siite Plan Design that incorporates elements of the recommendations developed by the 2200 AshIland Street Master Plan Ad hoc Committee; . ^ a checklist for program and site management policies (e.g., standards for client eerviicee, eecuhty, exiit pUanning' and etafftneiniing); ^ aclient ~bN|ofrighta'^code ofconduct, and behavior contract; ^ a set ofsite mm|ee' , ^ the roUeofanongoing 22OOAshland St. Advisory Committee; ^ components ofacommunications and engagement plan for use with key stakeholders, including those inthe auirrouindingarea and potential oNentatobeserved onsite; and ^ interim uses for the eiite. Scope mfAuthority The 2�2ODAshland Street Faciility Ran Ad Hoc Commiittee wiill propose management processes and documents to the City regarding thiis site, consiider and provide recommendations to Council regarding interim uses at the site, assist city staff and uouinoi|with puNiicengagement regarding site pUanning,provide a final recommendation Page sof2 �� l�� 7�/�,° ° �� c8� 0��I��e s s ��t�n g to Council regarding site planning, and recommend the structure and focus of an ongoing advisory committee. This committee will follow all standard public meeting and ethics regulations. Membership This adhoc committee will becomprised ofrepresentatives from the following: ^ Surrounding Neighborhood 1. Representatives from the surrounding neighborhood will bring the perspective of the site's neighbors related to both residential and commercial interests. Neighborhood representatives will have voting privileges. ^ Ulnhoused Community 1. Representatives who have experienced homelessness will provide first-hand knowledge of the lived experience of Ashland's unhoused residents and the effectiveness of a variety of possible options for the site. Unhoueedcommunity representatives will have voting privileges. ^ Service Providers 1. Representatives of local social service provider organizations will bring programmatic expertise to the planning process as well as a clear understanding of regional initiatives and how this property might address specific needs. Service provider representatives will have voting privileges. ^ City ofAshland 1. The City ofAshland will support the work cfthe Adhoc Committee with a Staff Liaison aewell aesubject matter experts onhomeless services, affordable housing, and building and fire code regulations, aeappropriate. Up to two Council Liaisons will be assigned to the Ad hoc Committee. City members will be non -voting. The Committee will select co-chairawho will facilitate the Ad H�oo Committee process with assistance from the Staff Liaison. Timeline Members will be named tothis Ad hoc Commmiftee at the mid -December council business meeting following on open call for applicants. The Committee will sunset when the deliverables listed under Committee Charge above have been completed. FISCAL IMPACTS Estimated $26,000 plus depending ontimeline and staffing requiirements (based on cost of last ad hoc process). SUGGESTED ACT'ION�S, MOTIONS, AND/OR OPT'ION�S Umove the creation of an additional adhoc for 2�200Aeh|and Street. Staff recommendation: If council feels feedback and outside expertise is necessary for next steps, staff would propose a MAC to cut down on expenses and staff time. Page 2cf2 Council Business Meeting Agenda Iteim Request to Withd�raw Affordable Housing Trust Fund RFP to Al�ow for Strategic Discussion Regarding How Best to Invest the Funding From Sabrina Cotta Contact sabrina.cotta@ashland.or.us SUMMARY The Mayor ierequesting Council direct staff towithdraw the 2O25Affordable Housing Trust Fund Request for ProposaUs and schedule a meeting that aUlows the City Council to deve�p a focused strategy for investment of these funds. POLICIES, PLAN�S & GOALS SUPPORTED Community affordability including avaiUatdehousing and childcare. BACKGROUND AND ADDITIONAL INFORMATION [nFridayJanuary1Oth'2Q2�5'the City released a request for proposal making the Affordable Housing Trust Funds avai|abUefor eligible applicants for an award cfupto$2DO.DODfor qualifying projects. The deadline for appfication submittals has been advertised as 4:30pm, February 21 st, 2O�5. The City has received a number of inquiries about the funds including projects that would rehabilitate current affordable housing units as well as bring new afhordabUe unitaonUine. The Mayor ierequesting Council direct staff towithdraw the 2O25Affordable Housing Trust Fund Request for ProposaUs and schedule a meeting that aUlows the City Council to deve�p a focused strategy for investment of these funds. Please review attached letter from the Mayor. This would create abreak incontinuity ofthe traditional funding cycle that the City has followed. For biennium 24/25 $,200,000 was budgeted for the Affordable Housing Trust Fund and awarded to efigible recipients. The issued RFP is in anticipation of the 2026/27 biennium aU|ocotion in order to identify and eeUecte|iQibUe projects that are ready to proceed beginning in July 2025. The appUioationereceived vvouUdbereviewed and selected toensure consistency with the established Ashland Housing Trust Fund framework (Ordnance ). The selection of award recipients is made by the City Council uipon recommendation by the Housing and Human Services Advisory Committee. The AHTFRFPaeissued does reserve the right tonot make anaward should the Council determine the proposals received are not inthe best interest ofthe City, are non-viabUe,orare not ready to proceed in a timely manner. The result of this request to rescind the RFP would be to retain the funding for future award or direction from Council consistent with the Affordable Housing Trust Fund policy. Affordable Housing providers presently considering applying for these funds for eligible uses would be informed that the RFP had been rescinded should the Council make this decision. Previous Awards inc�ude: w 2O18-$3UD'00toColumbia Care -Rogue Ridge Property acquisition w 2018-$19,000 to OHRA-Capacity BuiMing and Predevekopment costs for the OHRA Center w 2020-$60,000 to Maslow Project -Emergency non -congregate sheltering (hotel costs) for families displaced bythe wildfires, mrCDVUD. w 2020-$3,500 to OHRA-Emergency non -congregate sheftering (hotel costs) for vulnerable populations duringthe CDVUDpandemic. • 2020-$55.000 to [)HRA-VVintarShefterProgram at Calvin HoU| from Nov -March. • 2020-$5,000 to the Unitarian Universalist-P0et Shelter PiUot program installation of temporary electrical service and pole toserve poU|eteheUbeme. w 2O22-$80.Q0QtoHabitat for H�umanity-BeochCreek addition Energy Efficiency measures tobe commensurate with surrounding development. w 2O22-$55.Q0Qto[)HRAEmergency rent assistance and operations. Page sof2 �� l�� 7�/�,° ° �� c8� 0��I��e s s ��t�n g w 2022-$55,000 to Rogue Retreat for continued operational costs at the E. MaM emergency shelter. w 2024-$40,000 to Ashland Community Land Trust Organizing Committee for capacity bWding w 2024-$100'000to Habitat for Humanity to purchase land on which to buiUdfour units ofownership housing. w 2O24-$155'0QOtoOH�RAfor housing navigation services. w 2024-$55,000 to Sunstone Housing Collaborative for Masterplan and RFP development for affordabIle housing development onSchool District owned property. FISCAL IMPACTS The &ennia|allocation of$2O0,O00inBN28/27funds iegenerated from anannual dedcatoncf $100.000 Marijuana Tax revenue. These funds would be efther retained by the Cfty until use is, directed by Council or 6stributed to qualified selected appIlicants, through the current RFP process. SUGGESTED ACTIONS, MOTIONS, AND/OR OPT'ION�S Mofionoptiona: 1) 1 move to direct staff to withdraw the 2025 Affordable Housing Trust Fund Request for Proposals and schedule a meefing process that al1lows the City Council to develop a focused strategy for investment of these funds consistent wfththe Affordable Houia�ngTrust Fund Poky. 2) 1 move for staff to continue wfth the Affordable Houis�ng Trust Fund RFP process without amendment. 1. Request toWthdrawAffordable Housing Trust Fund RFP_ 2. 24121g1eoeobi|itystudy 3. AH7[F_RFP2025, 4. 2DO8-34/#fordabUeHousing TRTFund Page 2cf2 To: Ashland City Council From: Mayor Graham, Re: Regluest taWithdraw Affordable Housing Trust Fund RFP to Allow for Strategic discussion Regarding How Best to invest the Funding The Affordable Housing Trust Fund represents one of the miost flexible resources the City of Ashland has to invest in the development of affordable housing. Traditionally, that fund has been expended through a general RFP process that requests proposals from community partners that are working to address affordable housing and homelessness. Several changes have happened over the past couple of years that necessitate a strategic conversation at the council level to determine the best way to invest these funds in, order to create the greatest progress in developing affordable housing. • In 2023, the Council approved the Housing Production Strategy, which includes land banking for affordable housing, but the Council has yet to define how that effort should move forward, how land can be brought into a land bank, and what types of land the City should focus on for the land bank. • With the new climate rules at the state level, the City Council eliminated off-street parking requirements„ which changes significantly how land can be developed inside our city limits and creates opportunities for new types of housing developments. • There is a need to test potential innovations related to the development of modest„ well- built homes to support our local workforce. For example, the City owns a lot on Clay Street that can be immediately developed with a community organization partner as a template for multi -family, workforce housing on individual lots. Included with this packet are two initial. concepts of housing that could be developed at this particular site. These sketches have been generously developed pro-bono by Chris Brown at my request to help the Council consider how housing might be developed on this lot. if a project like this can be developed in a successful way„ it can open the door for the City to help other landowners of vacant lots develop them in, similar ways that support our working residents„ local economy, and school district. The staff has appropriately followed the protocol from previous years in, releasing earlier in January an, RFP seeking funding proposals from, organizations working on affordable housing. However, in, order for the Council to set a strategic direction for these funds prior to them being allocated„ the RFP must be withdrawn and that requires Council direction to staff. Suggested Motion: II move to direct staff to withdraw the 2025 Affordable Housing Trust Fund Request for Proposals and schedule a meeting process that aillows the City Council to develop a focused strategy for investment of these funds. nu > c. 0 00 LL U) U1 Cy (D IL it 75- 00 ri U) O 41 a, 0 'r Cam? Z5 LL 0 :5 7 o > 0 m x rL 0 0 m ')NINVVd 133815 NO Is Av7D -0 LL LL rL LO CN (uCcumm a MM a) (D a) 0 0 Z5 LL C'I 0 w 7 o 0 m x rL 0 0 DNIasp ,V.LE NO Is Av7D Req�uiest for Proposaills Housing Trust Fund The City requests proposals from eligible applicants for the award of up to $.2.Q O.—DOO in City of Ashland Houising Truest Funds. Backgmund ........................................... — The City of Ashland Affordable Housing Trust Fund was created to keep the Ashland community diverse by facilitating the production and preservation of affordable housing throughout Ashland. The City Council understands the changing nature of the housing market and therefore has established the policies and procedures for administering the AHTF to remain flexible to respond to changing market conditions and opportunities. The primary purpose of the AHTF is to encourage the creation of housing for homeownership or rent, at a cost that will enable low- and moderate -income families to afford quality housing while paying no more than thirty per cent of gross household income on housing. To promote the rehabilitation, preservation and production of quality, well designed rental and ownership housing the AHTF will award funds to community development partners that are furthering the AHTF mission. It is expected that the local contributions made through Ashland's Affordable Housing Trust Fund will leverage of State and Federal funds, ais well as encourage private sector investment in afforclable housing. To address the disparity between the cost of housing and the meains of resident households to afford housing, the Affordable Housing Trust Fund aims to provide direct finaincial support to projects that retaiin or City or Ashland Ashland Housing Trust IFuaind IRFIP 2025 Page 162 of 216 increase the supply of needed housing for houiseholds earning less than 120% the Area Median income ais defined by HUD. Eligible Applicants The Affordable Housing Trust Fund is structured to ensure that many different types of organizations are eligible to receive financing. Eligible applicants include governmentail subdlivisions, community development corporations, local housing authorities, commiunity action agencies, community -based or neighborhood- based non-profit housing organizations, other non-profit organizations, for -profit entities, and private employers. Eligible Uses Affordable Housing Trust Funds shall support the creation or preservation of housing that is affordable to households with incomes that do not exceed 120% of the area median income, as defined by HUD for the Medford -Ashland metropolitan service area. To retain a significant degree of flexibility the eligible uses have a broad application including the following: Acquisition and Construction of new affordable housing. Eligible acquiisition and construction costs include reasonable costs associated MMTAOT4-= Conservation: through, the use of "green," technologies provided that the benefits of the energy savings is passed on in the form of reduced costs to the qualified occupants of the affordable housing. Land Banking: the purchase of land to be dedicated toward the development of affordable housing in the near or long term. 0 Predevelopment activities: Costs associated with planininig, architectural services, engineering services, landscape design, legal services, surveys, appraisals, site clearance and demolition, environmental clearance, permit application fees and system development charges, in support of the development of affordable housing. Bridge loans: Bridge loans are intended to provide funding to permit housing projects to proceed in advance of the availability of permanent City or Ashland Ashland Housing Trust IFuaind IRFIP 2025 Page 163 of 216 project funding. Bridge loan funding is available for acquiisition or construction activities to assist in development of low-incomie housing (for rental or owner occupancy). CapaicityBuiilding Direct grant awards for non-profit affordable housing providers to fund admiinistration of an, affordable housing Rehabilitation, aindl Emergency Repaiirs: Eligible rehabilitation and emergency repair costs provided as part of an established program to secure units as affordable or to provide direct benefits to existing low - moderate income households. 0 Haizairdous marterials aibatemient: Costs associated with the abatement of hazardous materials consistent with the Federal Lead Safe Housing Regulations HUD requirements at 24 CFR §35 Direct benefits to low -moderate income households through an established program including down payment assistance, rental assistance, mortgage foreclosure prevention, emergency housing vouchers, homeownership training, renter education, or other programs intended to increase housing opportunities for Ashland's low -moderate income residents. Transitional and Emergency Housing for homeless individuals and families through an established program, to move people toward self- sufficiency. Match, Ream re m e nt. s.. The Ashland Housing Trust Fund is intended to support the development of needed housing but is not intended to provide the sole source of funding for any development project or housing prograimi. To ensure that affordable housing providers, and organizaitions that assist individuals and families in obtaining needed housing, do not rely excluisively on AHTF to support their activities, it has been determined than; the Affordable Housing Trust Fund contribution shall not exceed miore than 50% of the total project, or program, cost. Required Match can be met utilizing Community Development Block Grants, State or Federal Funding, direct contribution from the aipplicaint, private City or Ashland Ashland Housing Trust IFuaind IRFIP 2025 Page 164 of 216 donations, aind the contribution of laindl, materials or labor to the project. In the case that land previously owned by the applicant is considered ais required match, the value of the land shall be determined by a City approved certified appraisal completed by the applicant, unless otherwise directed in Oregon Revised Statute or City Mluinicipal Code. The valuation of land, aind available equity to be considered as matching funds, shall be verified by the City prior to the disbursement of ain AHTF grant when its value is considered as required matching funds. Donated materials and labor which acre proposed as required match through the development of a project shall have their value estimated at the time of application. The aictuail value of these contributions is subject to verification by the City at completion of the project. Award recipients shall provide verifiable accounting for donated labor and materials, when such wars necessary to satisfy the AHTF match requirements. A recipient of ain AHTF grant that fails to verify the match requirements have been saitisfiedl at the conclusion of a project would be considered cause for the City to require full or partial repayment of any AHTF grants awarded to a project. Proposal Re�quiremie�nts Proposed Projects or Activities shall address the purpose of the Ashland Housing Trust Fund Framework and ais supported by the information contained in the Ashland Housing Needs Analysis and Consolidated Plan as presented in the following documents: Ordinance establishinalba.Affgfdable Housing..1cu5t..EL1nds Affordable Housing Trust ust Fund IPo I i c i e s a n d (Procedures f o r administration City or Ashland Ashland Housing Trust IFuaind IRFIP 2025 Page 165 of 216 Proposal Format The proposails should be concise and should contain the following sections in order as shown: 1. Introduction • Describe organization and what is unique about the firm, its goals, and objectives. 2. Project Description • Describe the program,/activity for the respondent organization is seeking funding. • Describe the target popuilation expected to benefit from, the program/activity. • Provide the number of individuals, or households, expected to benefit from, the program/activity. • If applicable provide the number and type of housing units to be created or made habitable. • Provide a detailed timeline leading to the completion of the proposed program,/activity. • Provide a map showing the project's location. if the project will serve a specific area, proposed project boundaries shouild be shown. 3. Project Experience • Describe the respondent's organizational framework, special resources, and any other information to demonstrate that the respondent can, effectively and efficiently complete the proposed program/activity. • Describe the respondent's organizational experience in, completing programs or activities similar to the proposal outlined in the RFP. • List other organizations involved with this project and their level of involvement. 4. Funding Request • Provide the requested amount of Ashland Housing Trust Funds. • Provide the amount of any Community Development Block Grants requested under a separate application (if applicable). City or Ashland Ashland Housing Trust IFuaind IRFIP 2025 • Provide a detailed project budget that includes all other funding sources anticipated to support the program/activity. • Provide the proposed percentage of matching funds, including the estimated value of donated land or labor, demonstrating that the Affordable Housing Trust Fund contribution shall not exceed more than 50% of the total project, or program, cost. • Provide a detailed budget including but not limited to land acquiisition costs, materials, buiildinig permit costs, preclevelopment costs, professional services, and any other admiinistrative costs. Selection Criteria The project is considleredl an eligible use or activity and benefits households earning less than 120% the Area Median Income. If the project is related to the provision of technical aissistance to affordable housing providers, the use of Ashland Housing Trust Fundls functions to increase the capacity of the orgainization to specifically aidldlress the mission of the AHTF. Scoring • The project provides new affordable housing, or new affordability, through retention, or rehabilitation, of existing housing, within the City. The greater the number of units provided, the higher the ranking the project shall be given. (20). • The agency submitting the proposal has the capacity to carry out the project and has had demonstrated successes completing projects of similar scope. (20). • The project is ready for implementation (For example: If the project includes the acquisition of property, the identified property is currently available for acquiisition and the applicant has secured either a purchase option, or letter of interest from the seller and has addressed any procurement requirements for use of Community Development Block Grants if applicable). (15). 0 The budget and timielinie are thorough and realistic. (15). City or Ashland Ashland Housing Trust IFuaind IRFIP 2025 Page 167 of 216 The project addresses the unmet housing needs as identified in the Ashland Housing Needs analysis or Consolidated Plan. (10). The project retains the affordable housing units as affordable. The longer the period of time the units remain affordable, the higher ranking the project shall be given,. (10). Affordable Housing Trust fuinds shall be limited to the minimum, amount necessary to complete the project. The lower the percentage of AHTF funds requested, relative to the full project costs, the h,ighier ranking the project shall be given (5). The proposal demonstrates that Ashland Housing Trust Fuinds are the most appropriate fuinding source, and necessary, for the project. (5). The project addresses energy conservation, through, the integration, of green buiildinig technologies in new construction, or achieves greater energy efficiency, water conservation, and/or waste reduction through rehabilitation, of existing housing. (5). The project maximizes partnerships in, the community (volunteers, in - kind contributions, cash, contributions, multiple organiizationis involved, etc.). (5). The project utilizes already existing resources in effective and ininovative ways and does not duplicate service provided by another organization. (5). That relocation of existing residents will be minimized, and when necessary, the applicant has included accurate relocation, assistance costs as part of the project pro forma. (5). Qug§tign.] n, s,,w,,e r Re ri od. .. ....... . ....... ....... ............. ........ .... ....... ........ ..... 11 ........ ......... If interested applicant organizations have questions or requiire clarification of various aspects of this RFP, please submit those questions or requests for clarification to Linda Reid, City of Ashilanid Housing Program Specialist, at or 541-552-2043 Ilinda.reidea shllancl.or.us, no later than February 14, 2025. Questions received after February 14, 2025, may not receive a formal response. City or Ashland Ashland Housing Trust IFuaind IRFIP 2025 Application Schedulle, Announcement of RFP January 10, 2025 Question Period Closes February 14, 2025 Proposals Due February 21, 2025 Presentations to the Housing and Human Services Commission: March 27 2025 Presentations to Council/Award determinations: April 15, 2025 Grant year begins: July 1, 2025 The deadline for application submittal is 4:30 p.mi., February 21, 2025. Please submit one (1) electronic copy of the proposal, in PDF format, to the Housing Program Specialist at the Community Development Building, 51 Winborn Way, via email to lindareid@g5jhjgnd.,or.us. Lindai Reid Housing Program, Specialist City of Ashland 51 Winburn, Way Street Ashland, Oregon 97520 The respondent to the RFP is solely responsible to verify receipt of the proposal prior to the deadline. Funds to be awarded are public funds and any information, submitted or generated is subject to public disclosure requirements. ;J "14111*11 Any prospective developer who contends that the provisions of the RFP or any aspect of the procurement process will encourage favoritism in, the award of the contract, or substantially diminish competition, must file a written protest to the RFP at least ten days prior to the date set for the opening of proposals. Failure to file a protest will be deemed a waiver of any claim by an offeror that the procurement process violates any provision of ORS Chapter 279, the City of Ashland Local Contract Review Board Rules or the City's procedures for screeniing and selection of persons to perform personal services. The City reserves the right, at its sole discretion, to waive minor irregularities in submittal requirements, to request modifications of the proposal, to accept or City or Ashland Ashland Housing Trust IFuaind IRFIP 2025 reject any or all proposals received, to award full or partial funding of any request, and/or to cancel all or part of this RFP at any time prior to awards. CONTRACT Selected award recipient(s) will be expected to enter into a written contract with, the City of Ashland. The City of Ashland shall prepare an agreement between the City and award recipients. The agreement shall ouitlinie the conditions of award and shall be executed prior to the disbursement of any Affordable Houising Trust Fuinds. Unconditional refusal to accept the contract provisions proposed by the City without offering acceptable alternatives may result in disqualification, of the offeror or a less favorable evaluation of its proposal. City or Ashland Ashland Housing Trust IFuaind IRFIP 2025 Page 170 of 216 RESOLUTION NO. 2008-51LA A RESOLUTION ESTABLISHING POLICIES AND PROCEDURES FOR ADMINISTRATION OF THE AFFORDABLE HOUSING TRUST FUND RECITALS: A. WHEREAS, the City of Ashland City Council approved the establishment of the Affordable Housing Trust Fund (Ordinance ), to, keep our community diverse by facilitating the production and preservation of affordable housing throughout Ashland; and WHEREAS, The policies and procedures for administration of the Affordable Housing Trust Fund establish eligible uses, eligible applicants, the method by which funds are awarded, and selection criteria; and C. WHEREAS, the City Council understands the changing nature of the, housing market and corresponding housing needs, and therefore has established the policies and procedures for administering the Ashland Housing Trust Fund (AHITF) to remain flexible to respond to changing market conditions and opportunities; now therefore SECTION 1. Purpose 1.1 Thee purpose of the City of Ashlland's Affordable Housing Trust Fund (AHTF) is to establish a dedicated source of revenue to provide ongoing funding for housings projects or programs that address the housing needs of Ashland residents, To this end the AHTF is established to address the primary purpose of encouraging the creation of housing for homeownership or rent, at a cost that will enable low and moderate income families to afford quality housing whiffle paying no more than thirty per cent of gross household income on housing.. 1.2 To promote the rehabilitation, preservation and production of quality, well designed rental and ownership housing the AHTF will award funds to, community development partners that are furthering the AHTF mission, It is expecting that the local contributions made through Ashland's Affordable Housing Trust Fund will assist in maximizing the leveraging of State and Federal funds, as well as encourage private sector investment in affordable housing. Page 171 of 216 1.3 Understanding the high cost of housing regionally, it is evident that low and moderate Income households are not being served by the housing market. To address the disparity between the cast of housing and the means of resident households to afford housing, the Affordable Housing Trust Fund aims to provide direct financial support to projects that retain or increase the supply of needed housing for households earning less than 120% the Area Median Income as defined by HUD. 1.4 The Administrative Procedures associated with the Affordable Housing Trust Fund, including fund administration, determination of eligible applicants„ eligible uses and activities, award preferences, eligibility criteria, award process, and selection criteria are hereby established. Section 2. Eligible Applicants 2.1 The Affordable Housing Trust Fund is structured to ensure that many different types of organizations are eligiible to receive financing. 2.21 Eligible applicants include governmental subdivisions, community development corporations, local housing authorities, community auction agencies, colmmunfity-based) or neighborhood -based non- profit houisiing organizations, other non-profit organizations, for - profit entities, and private employers.. Section 3. Eligible Uses and Activities 3.1 Affordable Housing Trust Funds shall support the creation or preservation of housing that is affordable to households with incomes that do not exceed 120'% of the area median income, as defined) by HUD for the Ledford -Ashland metropolitan service area. 3.2 Affordable Housing Trust Funds will be focused on those activities that create, preserve or acquire housing within the Ashland Urban Growth Boundary. 3.3 Housing developments financed by the Affordable Housing Trust Fund (AHTF) which receive subsidy, financing, tax credits or other assistance under a 'State or Federal housing program, may contain market rate units insofar as permissible under those programs and/or to the extent that they are necessary to support the creation of and/or on -going sustainabillity for the affordable housing units in the development. (However, Affordable Housing Trust Funds may not be used to suipport suich market rate units. Page 172 of 216 3.4 Affordable housing units developed utilizing subsidy from the Affordable Housing Trust Fund shall comply with the income, rent and purchase housing cost limits established by Resolution 2006 - 13, as amended, and as restricted i by a covenant prepared by the City of Ashland.. 3.5 The Affordable Housing Trust Funds can be provided as either a grant or a loan depending on the project or program receiving funding. To retain a significant degree of flexibility the eligible uses have a broad application, including the following: 3.5.a Acquisition and Construction of new affordable housing. Eligible acquisition and construction costs include reasonable costs associated with building or land purchase, including but not limited to: • Purchase price • Option costs • Financing fees • Appraisal costs • Closing costs • Interest • Inspection fees • Title insurance • Relocation costs • Architectural/engineering fees • Construction costs 3.5.1a Conservation of energy through the use of "green" technologies provided that the benefits of the energy savings is passed on in the form of reduced costs to the qualified occupaints of the affordable housing. 3.5»c Land Banking: the purchase of land to be dedicated toward the development of affordable housing in the near or (long term. 3.5.d Predeveloprnent activities undertaken, by a community development organization in support of the development of affordable housing including planning, architectural) services, engineering services, landscape design, legal services, surveys, appraisals, site clearance and demolition,. environmental clearance, permit application fees and system development charges. Page 173 of 216 3.6.,e Bridge loans, to assist in development of low-income housing (for rental or owner occupancy). Bridge loans, are intended to Iprovide funding to permit housing projects to proceed in advance of the availability of permanent project funding. Bridge loan funding is available for acquisition or construction activities. 3.5f Capacity Building for non-profit affordable housing providers in the form of direct grant awards to fund administration of an affordable housing project or program. 3.6.g Rehabilitation and Emergency Repairs as part of an established program to secure units as, affordable or to provide direct benefits to existing low -moderate income households. Eligible rehabilitation and emergency repair costs include but are not limited to: • Arch itectural/engineering fees • Construction costs • Relocation costs • Hazardous materials abatement including lead based paint noticing consistent with The Federal Lead Safe Housing Regulations HUD requirements at 24 CFR §35 3.6.h Direct benefits to low -moderate income households through an established program i�ncludingi down payment assistance, rental assistance, mortgage foreclosure prevention, emergency housing vouchers, homeownership training, renter education, or other programs intended to, increase housing opportunities for Ashland's low -moderate income residents. 3.5.i Transitional and Emergency Housing for homeless individuals and families, through an established, program to move people toward self-sufficiency. 3.5.j Other uses as deemed appropriate by the Ashland City Council as supporting the development or preservation of affordable housing within the City of Ashland. Section, 4. Preferences 4.1 The general criteria of selection, are found in Section 8 and may be modified through the annual Request for Proposals, however the following preferences are provided as general guidance for futuire applicants for Affordable Housing Trust (Funds. Page 174 of 216 r I I 4.1 .a Developments that produce "new" affordable housing units. New affordable housing units shall include housing units constructed where none had existed previously, abandoned or fire -damaged residential units to be returned to Iresidentiall use, and non-residential or non -residentially -zoned property converted to residential use. Any designated new affordable housing units shall be secured as affordable through recorded Resale Restriction Covenants. 4.1.b Developments that provide new affordability. New affordability refers to existing housing where a new level of affordability is provided that does not currently exist. This could occur in rental or ownership housing where the number of affordable units is increased; where a portion of existing units will be made affordable to households at income levels substantially lower than the units previously served; or where the term of affordability on the units will be extended for a perilod beyond thirty (30) years. 4A.c Developments of housing utilizing the Land Trust model to secure property and perpetual affordability. 4.1.d Developments that include joint ventures between multiple non-profit developers and or for -profit developers, working in partnership, to complete an affordable housing project 4-i.e Developments that include a joint venture between service providers and non-profit affordable housing developers to create projects that contain, additional benefits to low income individuals in the development of the project, or additional services for the residents upon complletioni. 4.1.f Developments that incorporate the use of "greein" building materials, use of energy -efficient appliances, low-water use landscaping, and incorporation of building design and operational factors that minimize energy use and resource consumption as well as avoid indoor Ihealtlh impacts to achieve Earth Advantage Certification. 4.1.g Developments that include affordable units for the disabled and the homeless. 4.1.h Projects that propose long term affordability. 4-1.1i Projects that are sponsored by non-profit organizations. Page 175 of 216 4.1J Projects that use private funding sources and State funding sources to leverage the lleast amount of Ashland's Affordable Housing Trust Funds. Section 5. Fund Administration The Affordlable, Housing Trust Fund i(AHTF) originated through the direction of the Ashland City Council and Ashland Housing Commission. 5.1 The City► of Ashland acts as fiduciary agent and administrator of the funds. 5.2 Funds dedicated to the Ashland Housing Trust Fund shall be exclusively reserved to support the eligible uses activities identified in Section, 3, and shall not be used for the general operation of the City. 6.3 The City of Ashland shall issue a request for proposals (RFP) to announce the availability of funds. The Affordable Housing Trust Fund RFP issuance shall be timed to run concurrent with the Community Development Block Grant Program award, iprocess. 5.4 The City may issue a Notice of Funding Availability (NOFA) to specifically target up to 101% in available Affordable Housing Trust Funds to undertake eligible uses and activities identified in Section 3. 5.6 The City of Ashland Housing Commission, and City Staff as designated by the Director of Community Development, shall review applications for Affordable Housing Trust Funds, to determine project eligibility and evaluate the applications based on the selection criteria provided in, the issued Request for Proposals. The Housing Commission, ands City Staff, shall provide recommendations, to the City Council who shall make final award decisions. 6.6 The City aims to administer the Affordlable Housing Trust Fund in a manner consistent with other affordable housing programs such as the Ashland Community Development Block Grant Program. The implementation of a comparable application, application evaluation, and approval process Will provide housing developers with, a consistent ands coherent method for securing housing funds from, the City. Coordination of the grant allocation (process with other local and state funding application timelines, will help ensure that AHTF funds are best applied to leverage additional resources in support of the housing projects. Page 176 of 216 6.7" Affordable Housing Trust Funds will be allocated in a manner consistent with the threshold criteria provided Section 8, and consistent with State and Local Public Contracting law. Section 6. Match Requirements 6.1 The Ashland Housing Trust Fund is untended to support the development of needled housing, but is not intended to provide the sole source of funding for any development project or housing program. To ensure that affordable housing providers, and organizations that assist individuals and families in obtaining needed housing, do not rely exclusively on AHTF to support their activities, it has been determined that; 6.2 The Affordable Housing Trust Fund contribution shall not exceed more than 501%, of the total project, or prograumia cost. Required. Match can be met utilizing Community Development BlockGrants, State or Federal Funding, direct contribution from the applicant, private donations, and the contribution of land, materials or labor to the project. 6.2.a In the case that land previously owned by the applicant is. considered i as required match, the value of the land shall be determined, by a City ,approved certified appraisal completed by the applicant, unless otherwise directed in Oregon Revised Statute or City Municipal Code. 6.2.b The valuation of land, and available equity to be considered as matching funds, shall be verified by the City prior to the disbursement of an AHTF grant when its value is considered as required matching funds, 6.2.c Donated materials and labor which are proposed as required match through the development of a project shall have their value estimated at the time of application. The actual value of these contributions is subject to verification by the City at completion of the project.. 6.2.d Award recipients shall provide verifiable accounting for donated labor and materials, when such was necessary to satisfy the AHTF match requirements. 6.3 A recipient of an AHTF grant that fails to verify the match requirements have been satisfied at the conclusion of a (project Page 177 of 216 _, would be considered cause for the City to require full or partial repayment of any AHTF grants awarded to a project. Section 7 Allocation of Funds The Affordable Housing Trust Fund is structured to allow the flexibility for the City, and housing providers, to be responsive to opportunities that arise that require an immediate expenditure of a relatively small amount of funds to secure property, or financing, as well as to ensure the majority of Affordable Housing Trust Funds are allocated through, a annual competitive award process. Establishment of two distinct and separate award processes is untended to provide for both consistency and flexibility. The issuance of a Request for Proposals (RFP) which will allocate 90% of the available allocation of Affordable Housing Trust Funds will be coordinated with other local and Mate funding cycles to allow applicants to best structure their project financing. Additionally a Notice of Funding Availability (NOFA) may be aninounced, as funds permit, to allocate up to 10% of the annual funding available. A NOFA is primarily untended to be responsive to immediate needs for a limited grant or loan if needed for predevelopment activities which will further the mission of the AHTF. The distribution of any and all AHTF funds through Competitive or Non_ Competitive awards as described in Sections 7.1 and 7.2, will be in accordance with State and Local Public Contracting haws. 7.1. Competitive Awards - Request for Proposals (RFP) The City of Ashland has a limited amount of Affordable Housing Trust Funds to use each, year in comparison to the scope of the housing needs within -the community. As a result, it is essential that the funds are used to meet the City's priorities in an efficient and cost-effective manner. To this end a competitive award) process has been established and a set of award criteria shall be developed to evaluate proposals received through, a Request for Proposals (RFP) process in terms of how they address the specific priorities outlined in the annual RP. The steps for making the competitive grant awards or loans is outlined below. 7.1 a. The City of Ashland may issue a Request for Proposals on an annual or intermittent basis depending on availability of funds, providing applicants with a minimum of 45 days to respond to the request. 7.1 b City Staff shall assess the project proposals to determineif the eligibility criteria are met and shall develop, a recommendation to provide to the Ashland (Housing Commission and the City Council, 7.1 c The Ashland Housing Commission will provide applicants the opportunity to make a presentation on their project proposal and provide community members the opportunity to comment by holding a public meeting. 7.1 d The Ashland Housing Commission will develop a grant award recommendation to the City Council using the AHTF criteria to determine which projects best meet the City's spending priorities. Each application will be rated on a numeric scale as 'established in the annual RFP for each, criterion of selection (Section 8). 7.1 a The Ashland City Council shall make a final decision on the award of Affordable Housing Trust Funds. 7.1 f The City of Ashland shall) prepare an agreement between the City and the award recipient. The, Agreement shall outline the conditions of award and shall be executed prior to the disbursement of any Affordable Housing Trust Funds. 7.2. Notice of Funding Availability (NOFA) Upon electing to initiate a Notice of Funding Availability (NOFA) the City shall l issue a notice of funding availability through publication in the Ashland daily Tidings and on the City's Website providing 30 days for eligible applicants to submit qualifications for funding. The City shall review all applications received to determine if the applications meet the City's threshold criteria. If the criteria are met then the funds are awarded to, or reserved for, the applicant. Funds available through the NOFA (process are awarded on a first come, first served basis, until reaching the annual funding cap. A reserve award granted to an applicant may be rescinded by the City if the applicant does not undertake the activities identified in response to the NOFA in advance of the City's issuance of another RFIP or NOFA. 7.2.a On an, annual basis the City shall determine the amount of funds available to be distributed through, a NOFA procedure 7.2.b In no case shall the amount disbursed through the non-competitive process exceed 10% of the annual AHTF revenue in a giiven program year. Page 179 of 216 ........... , -- .. 7'.2.c The City of Ashland recognizes that the nature, of affordable housing development acquisition of property is often opportunity dependant. Further many nonprofit housing developers lack the resources to undertake feasibility studies, due diligence inspections,, preliminary drawings and other activities required to evaluate potential projects as well as apply for project financing, 7.2.d To enable non-profit organizations, community development organizations, the Housing Authority of Jackson County, and the City of Ashland, to be responsive to opportunities outside of the annual Request for Proposals timeline, the City may reserve a portion of Affordable Housing Trust Funds to support pre - development activities. 7.2.d.1 Predevelopment activities undertaken by a community development organization in support of the development of affordable housing including, planning, architectural services, engineering services, landscape design, legal services, surveys, appraisals, site clearance and demolition, environmental clearance, and payment of permit application fees may be supported through a non-competitive award of a predevelopment grant that may be required to convert to a loan if the project receives full funding. 7.2.d.2 For -profit developers are not eligible to apply for Ashland's Affordable Housing Trust Funds to assist with predevelopment costs. 7.2,.e The City of Ashland is eligible to utilize the funds reserved for the NOFA process to conduct eligible activities as described in Section J. 7.2.f The City may fund through a NOFA process an ongoing down - payment assistance program, rental assistance program, education program, rehabilitation program, or other programs intended to . increase housing opportunities for Ashland's low -moderate income residents which, are administered by a non-profit or governmental organiization. Section 8 AHITF Grant or Loan Award'Threshold and Selection Criteria 8.01 The project is considered an eligible use or activity under Section 3, and benefits households earning less than, 1,20% the Area Median Income. (threshold verification) 0 Page 180 of 216 8.02 If the project is related to the provision of technical assistance to affordable housing providers, the use of Ashland (Housing Trust Funds functions to increase the capacity of the organization to specifically address the mission of the A'HTF. (threshold verification). 8.03 Affordable Housing Trust funds shall be limited to the minimum amount necessary to complete the project. The lower the percentage of AHTF funds requested, relative to the full project costs, the higher ranking the project shall be given. 8.04 The project addresses the unmet housing needs as identified in the Ashland Housing Needs analysis or Consolidated IlPlan. 8.05 The lower the income level that is targeted for the benefiting households, the higher the ranking the project shall be given. 8.08 The project provides new affordable housing, or new affordability, through retention or rehabilitation of existing housing, within the City. The greater the number of units provided, the higher the ranking the project shall) be given. 8.07 The project retains the affordable housing units as affordable. The longer period of time the units remain affordable, the higher ranking the project shall) be given. 8.08 The project addresses energy conservation through the integration of green building technologies in new construction, or achieves greater energy efficiency through rehabilitation of existing housing. 8.09 The project maximizes partnerships in the community (volunteers, in -kind contributions, cash contributions„ multiple organizations involved, etc.). 8.10 The project utilizes already existing resources in effective and innovative ways. The project shall not duplicate service provided by another organization. 8.11 The agency submitting the proposal has the capacity to carry out the (project and has had demonstrated successes completing projects of similar scope. 8.12 The budget and time line are thorough and realistic. 8.13 The project is ready for implementation. Page 181 of 216 6.14 If the project includes the acquisition of property, the identified property is currently available for acquiisition and the applicant has secured either a purchase option or letter of interest from the seller. If the applicant is also applying for federal funding (Community Development Block. Grants or HOME) they should carefully review procurement requirements and limitations before obtaining a purchase option. 6.16 That relocation of existing residents will be minimized, and when necessary the applicant has included) accurate relocation assistance costs as part of the project pro forma. 5.16 The proposal demonstrates that Ashland Housing Trust Funds are the most appropriate funding source, and necessary, for the project. 6.17 Additional selection criteria may be developed and included) in the annual RFP to best direct Affordable Housing Trust Funds toward an identified priority need. Numeric Rankings for each of the selection criteria shall be incorporated into the annual RFP. SECTIPI 6. his resolution was duly PASSED and ADOPTED this ✓'' day of 2008, and takes effect upon signing by the INMayor.. Barbara Christensen, City Recorder SIGNED and APPROVED this � day of , 20R8. Ddvidl Chapman, Coun 'N Chair ,2 Page 182 of 216 Council Business Meeting Date: February 18, 2�025 Agenda Iteim Grandview Terrace Annexation and Site Review Fee Waiver Request F'rom Brandon Goldman, Director of Community Development SUMMARY The applicant for the Grandview Terrace development et1511 Highway gg,proposing 21Qresidential units, has requested a waiver of Planning Application fees for a 20�5 Annexation and Site Review application. This request iebased onthe argument that the project has already undergone substantial review and approval processes, with fees totaling $,26,876 paid for prior applications. The applicant contends that the current planning application fee of$,30,461.75 for resubmission of a substantially similar application is duplicative and unwarranted. POLICIES, PLANS & GOALS SUPPORTED The City of Ashland's Comprehensive Plan include policies relevant to the Council's consideration of the Grandview Terrace fee waiver request. Specific policies emphasize facilitating affordable and needed housing by reducing regulatory and financial barriers: Comprehensive P|mn-HousingBmmmmmi: "Support the retention and development of rental housing." (Policy 6.10.01 — Policy 9). "Utilize Ashland's Housing Trust Fund and other financial incentives toencourage the creation and retention ofhousing for homeownership or rent eta cost that will enable low and moderate income families toafford quality housing" (8.1D.O2—Policy 11). "Cooperate with for -profit and non-profit affordable housing providers in locating low and moderate income units inAshland. ~ (8.1O.D2—Policy 12�). BACKGROUND AND ADDITIONAL INFORMATION The Grandview Terrace development, located ad1511 Highway gg'was initially proposed aea 230-unit residential project and annexation, which included affordable housing units, subdivision approval, and associated site improvements. The City Council reviewed and approved the application in December 202�, but the decision was subsequently appealed to the Land Use Board of Appeals (LUBA). LUBA remanded the application to address two specific issues: the on -street parking requirements and compliance with the minimum size standards for affordable housing units under Ashland MunicipoUCmd�e (AMC) 18.5.8.050.G.3. On October 3, 2023, the Ashland City Council was scheduled to review the issues remanded by the Land Use Board ofAppeals (UUBA)concerning the Grandview Terrace development cd1511Highway Q9.These issues focused on compliance with on -street parking standards and the minimum size requirements for affordable housing units. The Planning Commission had already held a public hearing to address these concerns, recommending approval of the revised application to the Council. �owever, on the day of the Council hearing, the applicant withdrew the application, citing legal advice that an approval by the City could still face appeal and potential reversal due to unresolved ambiguities related tmthe eta&e'aGoal Post Rule. This withdrawal allowed the applicant to pursue a revised submission under updated state land use regulations, ensuring greater legal clarity and alignment with the Climate Friendly and Equitable Communities (CFEC) rules. The fee waiver request for the Grandview Terrace development reflects the applicant's contention that while the current proposal differs from the 2022 application in certain key aspects, the changes are not so substantial as to warrant duplicative application fees. The initial 2022 application included 23O residential units, while the current proposal has been revised to include 210 units, addressing issues raised in the LUBA remand regarding parking requirements and affordable unit sizes. Additionally, the revised application incorporates updated compliance with state Climate Friendly and Equitable Communities (CFEC) regu|atione, aligning with recent legislative changes. Page sofs �� l�� 7�/�,° ° �� c8� 0��I��e s s ��t�n g VVhi|etheeedifferenceaneceeeihateanewreviewprooeee,theapp|imentaeeertathodmmuohofUhegnoundkwork from the prior application remains re|evant, making ahm|| app|�cotion fee duplicative and excessive. TNo request for awaiver seeks to balance the costs of regulatory conmp|ianuevvfth the need tofacilitate timely development of muoh-need�edhoueing. The fee waiver request for the Grandview Terrace development reflects the app|�cantaargument that, while there are notable 6fferences between the current proposal and the 2022 applicabon, these changes do not justify duplicative appNcation fees. The current proposal d�iffers from the prior applicabon in the following ways: wAreducfioninthe total number of units, from 230 to 210. w Submission of aconcurrent outline plan and final plan, rather than aphased approach. w A reducfion in par�ng requirements, al�gned with updated Climate Friendly and Equitable Communifies (CFEC)reQu|atione. w Reservation ofaportion ofthe property for future annexation and development through aboundary line adjustment. w The proposed area tobeannexed has been reduced and consequently the number of affordable units requ�redhas also been reduced. Where 38affordable dwelling units were required ofthe prior annexation proposal, the current proposal requimea2�4 affordable unite. Despfte these mocifficabons, the applicant asserts that the revisions address, remand issues while retaining much ofthe substance cfthe original application. The request for a fee waiver emphasizes that much ofthe prior application's review remains app|�oeNe.making afull fee for the updated submission duplicative and burdensome. The attached table (GrandMew Fee Summary Table 2019-2O25 ) clarifies the application fees paid to the City and the current fee w�ver request for Grandview Terrace development. While the applicant is seeking afull waiver of applicable plann�ng appNcation fees, the revised development proposal 6ffers from the prior appNcation in key aspects, including a reducfion in the number of res�denfial units from 23O to 210, the inclus�on of a concurrent final plan review, and a property Me adjustment —elements, not included in the pre0ous subm�ssions. Staff advises the Council toconsider a fee waiver inthe amount of$,28,878.whchcorresponds tothe full amount previously p�d. In recognition of the changes in the application, staff recommends that the fees associated with the new elements, totaling $3585' not be vva�ved, as these costs refleotaddtiono| review requ�remmenta not included inthe pmev�oueeubm�aeione. FISCAL IMPACTS Planning Action fees are designed tocover the costs associated with staff time, puMcnoUc�ngrequirements, and the administrafive processes involved in public, hearings and potential appeals. These fees ensure cost recovery for the services prov�ded by the City in reviewing and processing development applicabons. Granfing a fee wamer, as requested by the applicant, does not eliminate these incurred costs; rather, it shft the financial burden from the applicant tothe City. If the fees are waived, the expenses for staff review'pubfic notifications, and hearings will be absorbed by the Planning Division's current fiscal year General Fund allocation. SUGGESTED ACTIONS, MOTIONS, AND/OR OPTION�S ~Umove toapprove afee waiver inthe amount cf $20'87Gfor the Grandview Terrace development et1511 Highway 99, recognizing that fts amount corresponds to the full fees previously paid for the prior applicabons." REFERENCES & ATTACHMENTS 1. Grandview Fee Waiver Request letter 2. Grandview Fee Summary Table 2�019-2025 Page 2cfs /0Council Business Meeting Page 3 of 3 1111G11G/%G/i�- Page 185 of 216 I Iffl 674151 124MITI MR 19 Casita Developments/Grand Terrace Apartments 716 N Laurel St F-AIM 11 U ITIO K&3O'MM111 Januiary 5, 2024 Ashland City Cou nci I c/o Brandon Goldman Director of Community Development City of Ashland Oregon Community Development 51 Winburn Way, Ashland, Oregon 97520 Dear Ashland City Council, Re: Request to City Council to waive any fee that is a Duplication Fee for the Grand Terrace Apartments Application Nlo 3. An aipplicaition fee of $26,876.00 wars previously paid for the Grand Terrace Apartment by Casita Developments LLC. The city is requesting another $30,000 to resubmit the same application. This is a request to waive a duplicative fee based on ain already complied review. This is punitive. Current state law concurs also because repeating the aipplicaition process is redundant and includes months of hearings and there is no chainge in standards or criteria for which the project was already approved under. The applicant will be going through this long arduous process again so paying a fee in addition is excessive. The application has been approved by Ashland two previous times and approved upon Remand by the Planning Commission in September of 2023. The application wars withdrawn at the following City Council Hlearing the next month in October 2023 because the applicant was advised by their legal counsel any approval would likely be appealed. LUBA had remanded the City's approval on two counts. One, the application date was preceding the new parking mandate date, the Goal Post Rule, which the application was submitted upon. Second, the airchitect did not label 500 sq ft on the plains and LUBA found the application didn't comply because the units were noted at 499.98 sq ft aind 265 sq ft and not 500. At the mandate hearing, the aipplicaint was able to prove the units were 500 sq ft and did comply. For the aipplication date Staff supported approvail because the aipplicaint would have to resubmit the same application under the same criteria, and it would be a waste of time. Before the City Council could vote on the Planning Commission recommendation the applicant withdrew the application because his attorney noted that a, city approval would be very likely overturned upon an appeal on the Oregon State Goal Post Rule. In accordance with new legislation SB 1537 an aipplication for residential development that was made under the existing standards and criteria,, the applicant can request to use the new standards that came into effect during the application period if the application is pending, this is "opt in". The city may not require the applicant to pay a duplicative fee based on the comiplied review, resubmit a, new application or duplicative information, or repeat redundant processes or hearing that are inapplicable to the change in standards or criteria. Nlew legislation also requires anyone that appeals a project like Grand Terrace to pay the applicant's legal fees and other associated costs if they should Lose their appeal. Grand Terrace apartment development project is defined in, ORS 1917.3013 as "needed housing in the urban, growth Iboundarytlhat imeet the need at price ranges anid irenit levels that are affordable to the Ihouiseholds, within the couinitywith a variety of incomes". This miakes it eligible for redress. If this legislation came into effect during thie applicant's appeal, the citywould have abidled by the anew legislation, by not iregluiiiring another fee or for the developer to go through another iredluinidanit hearing process and the applicant would Ihave suied the appellant. Background and history. Application No 1. The developer began the application process in 20,14. Ten years ago, It went through, a couiple Site Plan Reviews and Planning Comimission hearings where it was appiroved anid f'oirwardedl to the City Council who them approved the application in 2020. Craig Anderson the Staff Director of Rogue Advocates argued against its approval and appealed) it to LUBA in 2021. LUBA rescinded the City's approval because the ainnexation code did not allow for exceptions to street standards along Highway 99. Application No 2. The applicant waited for the city to update the ordinance so they could reapply. The new application was resubmitted with the new revisions to the annexation code in 2022. The Planning Commission heard the revised application, and at the first public hearing, Steve Rouse President of Rogue Advocates ask for a delay of the hearing for time to submit their comments. The request was granted. The following month a hearing was held for Rogue Advocates to submit their comments, but they didn't appear or submit their comments but did caiuse another delay. This was their intent. The Planning Commission finally finished their hearings and forwarded a recommendation to the City Council to approve the application. The City Council then held public meetings on the commissions findings and again it was argued against by Craig Anderson of Rogue Advocates. Their argument was mostly innuendo with the implications of corruption between the city and the applicant, but nothing of material substance to the development but this gave them standing so they could appeal later. After a couple of months of hearings, the City Council approved the application in December 2022. Rogue Advocated appealed the decision the following month on 11 counts of error, nine of Page 187 of 216 which were farcical ainddenied by0BA.Two 2 counts were sustained and sent back to the city to address. This was a Remand. RermmndAop||cat|omHearing.Thefirstnermmnditennaddnessedtheaffordab|eunitsJzemf5O10sq ft which wais required under the annexation criteria. The application plains had 30affordab|e 265sqftstudio units and I90one-bed/monnunits at499.98sqft. {]naimomission bythe applicant's architects floor plans they failed to write the number 500sq ft in place of499.98sq ftandthea/ohiteotcornectedthenotestoshovvthe50QsqftfortheP|anm|ng Commission to review at the remand hearing. The second remand item vvais onparking nnamdaites.The State had removed parking mandates in 2022 before the appHcation was subimittecl but the law wasn't to take effect until January 2023. U0B/\denied the application because the application vvais made before the law vvais in effect. This is kmovvm as the Goal Post rule. It was staff recommendatAoin aind understanding that the aipphca�on would comiply with the new law and recommended aipprova|because |tvvasneeded housing and having the mpp|icmnt make another duplicate aippU|cmtionwas time consuming ainda,burden tothe applicant. Atthe Remand hearing the Planning Commission aipprovedthe corrected remanded items and forwarded their approval to the City Council in October of 2023. AppHcatioin Withdrawn. On the day of the City Council hearing and upoin the advice of the applicant's attorney the applicaint withdrew their appHcation. The apphcant's attorney noted that a, city approval would be very likely overturned upon an appeal. Because the Goal Post rule argument had no precedent to argue upon, the attorney felt there was no winnable argument. Another appeal would cause more time and damages, and itwas tothe best interest for everyone to withdraw the application. Legislation "Opt In". With the help of the State Legislature Representative Paim, Marsh introduced �legislatioin to arnend the goail post law. SB 5703 was passed by the state in June 20,24 ,?nd amended the Goail Post so that an applicaint can "opt in" if ain apphcation was made before ,?ny �laind use laws are later made. The basis for their decision wais another apphcation was Mirecluinclant and caused additional duplicate fees" and it wasn't fair. This is the same argurnent the City Staff made. The current law stipulates that ainy"pending applications can Opt |n".Allows ahousing developer with a"pendingapplication" toopt [mboamended local land use regulations and expands eligibility for attorney fees for the appeal of a residential development proposal to include local governments and all needed housing Not only has Grand Terrace incurred years mftime and hundreds ofthousaindsofdollars |n attorney fees, Rogue Advocates and their Staff Director Craig Anderson would use social media, to slander the applicaint personally until the applicant's attorney served Rogue Advocates and Craig Anderson with cease and desist papers and a, request for an apology. Steve Rouse the president of Rouge Advocates and Craig Anderson both apologized. This has got to stop. The State Legislature has stepped up and is starting to put the brakes on these delays that hurt needed housing. We can get the housing our community needs, and with your help in waiving another duplicative fee the council will be making the statement that this needs to stop so we can move forward. Your acceptance of this request is the right thing to do. The applicant will submit another application for the development again the day after your approval to waive the duplicative fee. Fee's Paid No 1 $8,397.25 No 2 $18.478.75 Total $26,876.00 Sincerely Robert Kendrick Grand Terrace Casita Developments LLC n G op M O Z 4 cc aQ0 y y Z c a m 4 O eo o Q 4 o �.w ai v � u v a G) G o~o z N b N Q m oD Q O Z V � 0 'ems m O O N O O Ln N Lo N J >. in � m o o m M w N co co co cc W W w tU bD `' H T F qC a m U a d a 'o E = as to d N] ern U G G J o T y 0 a G G Q ~ a x U G G m'Scc o y c ¢ o U noa , c 0 c 0 a w w}� c E y v a v +' v m 00 7 - 0 3 � E _ m - O � w Obi h 10 N K E O O - � G n L a oa N O N L` l0 L o G m N a > m c a E 2Gn - w aID c m U O N 00 a in o ❑ o O o p� a �U W W W a x 'a5 F c v a h0 Q ayi Q p p Wp v c v 2 V 2 W W O ° � ,,. G,;. U� U OC OC Q o �_ E �•E v y n a m ' rn o aA > a m e as o y c u- Q Q W Nyj .gyp. E m a O o fy m N Q ems, U cc G� p Y ro m > z o o f O c O M N CC o o 4z y y O w y a y~ a w a = a c Inc 6 6 Q c a� y co c G o Er 2 a N O c a 3 a d = = n, 0= G y 0 w T N u W G v M p - v9 � L a vGS =p 0 O q�j O a O O G O = a N 547IJJ - x �. < w C (Ny Z a 1 V G N L U N U CM Council Business Meeting Agenda Iteim Affordable Housing RFP Issuance Approva�-Beach Creek Properties From Brandon GoWman, Director of Community Development, Linda Reid, Housing Program Manager Contact brandon.goldman@ashiand.or.us, SUMMARY At the regular business meeting on August 2O, 2024, the Council accepted the dedication of six lots to satisfy the annexation requirements for afhzrdabUe housing in the Beach Creek Subdivision. These are the remaining six of eight required affordabUelots from the Beach Creek annexation. The first two lots were dedicated toRogue Valley Habitat for Humanity with the subdivision's Phase || and are now under construction. The deveUopmmentof the remaining six lots vvouUdsatisfy the remaining affordoNUityrequirement ofthe annexation and add six toeight affordable homes tothe City'ainventory ofaffordable housing. The request before the Council is to authorize the City Manager to issue a Request for PropmeaUe(RFP)tosolicit proposals for the development of these six City -owned residential lots as affordable housing. POLICIES, PLANS & GOALS SUPPORTED Comprehensive Plan, Housing Element, Policy 12:Cooperate with for -profit and non-profit affordable housing providers inlocating low- and moderate -income units inAshland. Housing Production Strategy 'Strategy A^:Evaluate participating inoreehabUiehing aland bank. Ashland Municipal Code (Land Use Omd�inance)18.�,8.G.2 : 2- Amonalternative toproviding affordabe units per section18.5.8.050.G.1, above, the applicant may provide title to a sufficient amount of bui[dable land for development complying with subsection . above, through transfer toanon-profit (|RCB}1(3)(o)) affordable housing developer orpubUiocorporation created under ORS 456.055 to456.235. a. The land to be transferred shall be located within the project meeting the standards set forth in sections and . b. All needed public facilities shall beextended tothe area mr areas proposed for transfer. c. Prior to commencement of the project, title to the land shall be transferred to the City, an affordable housing developer which must either be a unit of government, a non-profit 501 (c)(3) organization, or apubUio corporation created under ORS 45SJ3�55to458C235. d. The land to be transferred shall be deed restricted to comply with AsWand's affordable housing program requirements. e. Transfer of title of buildable land in accordance with this subsection shall exempt the project from the development schedule requirements set forth insubsection . BACKGROUND AND ADDITIONAL INFORMATION The issuance of a Request for Proposals (RFP) provides an opportunity for quadified affordabUe housing developers to submit proposals for the development of the six City -owned lots in accordance with the City's affordable housing program requirements. The RFP is intended to identify a development partner that can successfWy manage the development of the required affordaWe housing whiUe ensuring long-term affordability. ProposaUs will be evaUuatecl based on criteria such as experience with affordaWe housing deveUopment, financial feasibility, alignment with local housing needs, and the ability tosecure necessary funding and permits, aewell aa ensure long-term compliance with the City's affordable housing program requirements, whether through rental, sale, orongoing property management. Annexations require that the applicant provide the equivalent of �5 percent of the base density of the land being annexed aeaffordable housing. This requirement can bemet bythe appUioartbuiUding and managing the units themselves or with an afforclab�e housing provider as a project partner, or the applicant can dedicate land for the Page sof2 �� l�� 7�/�,° ° �� c8� 0��I��e s s ��t�n g required afhzrdabUeunits tothe city oranaffordable housing developer. The land tobetransferred must bedeed restricted to oommpUyvvith the oity'e affordable housing program mequiiremente. The Beach Creek Annexation (PA-T3-2021'DO003)indud�eda requiirernenttoprovide atotal ofeight units mf cleed-restricted affordable housing to satisfy the annexation requirements. Fouirofthe six lots proposed for dedication (Lots 43, 45, 46 & 47) are a cottage housing development dustered around "Common Area H" at the southeast corner ofthe subdivision. These cottages have land use approvals (Site Design Review for aCottage Housing Development and Subdivision Final Plan) in pUace, cottage designs were part of the Site Design Review approval, and the lot configuration inthe attached draft plat map reflects the approved cottage housing development. The remaining two residential lots (44 & 48) could develop comparably toother lots within the subdivision. The City accepted the dedication of the remaining six lots at the regular business meeting on August 20, 2024, and directed staff to develop a Request for Proposals to bring back for Council review in the first part of the following year. Following the City Council's acceptance of the six lots on August 20, 2024, the Council directed staff to develop anRFPfor Council review inthe first part cfthe following year. Adraft RFPwas prepared and presented tothe Housing and Human Services Advisory Committee for feedback, resuilting in a few recommended revisions that have been incorporated into the current draft. Upon direction from the City CounciU, the draft RFP will be reviewed by the Legal Department to ensuire compliance with procurement and reguUatory requirements. Once finaUizecl, the RFP will be issued under the direction of the City Manager, initiating the process to solicit proposaUs for the development ofthese six lots aeafhzrdabUehousing. FISCAL IMPACTS Issuing the RFP for the development of six City -owned lots invo�es financial considerations, including administrative costs for compUiance monitoring, and possNe affordable housing developer incentives such as fee waivers orSOCdeferrals. It is further expected that respondents, will propose acquiring the lots either through grant or at a reduced price to ensure the feasibiRy of developing affordable housing. The City wN also incur staff and legal review costs before finalizing the RFP and evaluating proposals. While these costs ahoakdbeweighed carefully, the project aligns with AehUand'ehousing goals byincreasing affordable housing supply, supporting workforce stability, and leveraging City -owned land for long-term community benefit. Upon City Council approval, the draft RFP will be reviewed by the Legal Department and issued under the direction of the City Manager, form0y initiating the deveUoper seUection process. Selection ofthe preferred developer and proposal will bemade bythe City Council. The City iaunder no obligation to select any set of qualifications or proposals submitted. SUGGESTED ACTIONS. MOTIONS, AND/OR OPT'ION�S Umove todirect the City Manager toapprove and issue afinal Request for Proposals (RFP)for the development of six City -owned residential lots within the Beach Creek Subdivision as affordable housing, following review and amendments by the AsNand Legal Department as necessary, and to proceed according to the proposed timeline outlined in the RFP (or with the following changes as recommended by Council REFERENCES & ATTACHMENTS t DRAFT —P 2. 2D25-1-23-HH�SAC-Draft Minutes -revised Page 2cf2 iralml;1i", [Page 193of218 Request for Proposals HOUSING DEVELOPMENT BEACH CREEK SUBDIVISION March 1, 2025 Offered by: The City of Ashland City Council Submittals due by email to Linda.Reid@,ashland.or.us no later than April 11, 2025 Questions on content please contact: Linda Reid, Housing Prograin Manager, Department of Conuilunity Development, 541-552-2043 or L1nda.Reid/,a'ashland.or.us CITY OF ASHLAl`VD DEPARTMENT OF COMMUNITY DEVELOPMENT REQUEST FOR PROPOSALS and REQUEST FOR QUALIFICATIONS HOUSING DEVELOPMENT BEACH CREEK SUBDIVISIC?l`V TABLE OF CONTENTS PAGE L. PROPERTY'` CHARACTEERISTICS............................................................ 5-6 II. LEGAL REQUIREMENTS........................................................................ 7-8 III. PROPOSAL CONTENTS ......................................................................... 9-10 IV. EVALUATION CRITERIA FOR SELECTION ...................................... 11. V. PROPOSAL EVALUATION & SELECTION .......................................... 12-14 VI. REVIEW SCHEDULE.............................................................................. 15-16 7 Page 195 of 216 The City of Ashland is seeking proposals from affordable housing developers, non-profit organizations, and private developers for development of six City owned lots in the Beach Creek subdivision. The City is soliciting proposals with the purpose of creating affordable and/or workforce housing. Proposals should address key findings identified in the City of Ashland 2021-2041 Housing Capacity Analysis, such as the unmet housing need for households of low- and middle -income. On August 20, 2024, the Ashland City Council directed Staff to move forward with accepting six residential lots within the Beach Creek Subdivision and developing an RFP that focuses on development of needed housing. The City has identified a need for additional housing opportunities targeted to low-income households, householders engaged in the workforce earning the area median income, and housing that is purchased or developed with assistance from area employers. The City of Ashland invites proposals from not -for -profit or for -profit developers for the creation of affordable housing on one or more of six deed -restricted lots within the Beach Creek subdivision. Proposals must specify whether the developer intends to purchase one or more lots, or seeks the property to be granted or provided at a reduced cost. The City seeks a development proposal that provides affordable housing opportunities for moderate, low, or very -low-income households, consistent with the deed restrictions recorded on the properties. As the lots are located within an established subdivision, proposals must comply with the subdivision design standards and the conditions imposed during the subdivision's approval. Proposals should align with the following general objectives, which reflect the City's priorities for this project. While these objectives are not strict requirements, proposals that effectively address them are mare likely to meet the City's goals for the development of affordable housing: • Number and Type of Affordable Housing Units: Proposals that provide between six and eight affordable housing units that address the needs of Ashland residents and employees, and comply with the Beach Creek subdivision approval, will be prioritized. o The land includes two single-family lots, each capable of accommodating an Accessory Dwelling Unit (ADU), and four individual cottage lots, each suitable for 800 sq. ft. or smaller cottages. • Affordability Period: Proposals that extend affordability beyond the mininniin 30-year term established by the annexation approval criteria will be ranked higher. Projects securing housing affordability in perpetuity through proven mechanisms, such as a land trust model, will receive the highest consideration. • Organizational Experience and Capacity: Proposals must demonstrate the organization's experience and ability to develop and maintain affordable housing projects. This includes a proven track record of successfully completing similar projects and the capacity to ensure the ongoing management and maintenance of the housing throughout the affordability period. Proposals showcasing well -established management plans, sustainable practices, and a history of long-term stewardship of affordable housing will be ranked higher. Timeliness, of Development: Proposals must include a clear timeline for project completion. Projects that can proceed and be completed in a timely fashion will be given priority. Design Quality and Sustainability: Proposals should emphasize energy efficiency, architectural creativity, and innovation. They should use the natural features of the landscape to their greatest advantage, provide high -quality living environments, and reduce the impact of development on the natural environment and neighborhood. o Proposals that stress affordability, economic feasibility, sustainability, and livability through good design will be ranked higher. Applicants are encouraged to consult with the Ashland Planning Division for questions related to development standards and to ensure compliance with all applicable regulations. The City of Ashland intends to select a proposal that can demonstrate expertise in affordable housing development, outline adequate financial capacity, describe a compelling design concept and program, and describe how the proposed project will ensure that it will benefit households earning 80% of the Area Median Income or below for the required period of affordability which is 30 years at a ininiinurn. This RFP represents the initial step in the development of the Site. Responses to this RFP should demonstrate the developer's understanding of the City's goals and specific expertise in developing high quality affordable housing projects. Respondents must disclose financial capability to undertake the proposed development. The selected developer will be responsible for obtaining all required approvals for their projects. However, City staff will work closely with the selected developer during the predevelopinent process, including permitting and public review. City staff will assist the selected developer by facilitating coordination with all City departments and applicable City commissions. This RFP and the selection process shall in no way be deemed to create a binding contract or agreement of any kind between the City and any respondent. in Page 197 of 216 I. PROPERTY CHARACTERISTICS The Beach Creek Subdivision is a 7.9-acre property located at 192 North Mountain Avenue. The subdivision consists of 52 residential units which included eight lots deed - restricted to be affordable at 80% of the Area Median Income. The City is offering six lots required to be developed as affordable housing through this RFP process. Four of the lots must be developed as cottage housing units' (less than 800 square feet) and two lots can be developed as single-family homes with or without an accessory dwelling unit. These lots are subject to the development requirements detailed in Plamung Action PA- T I-2021-00173. A I 1 11 1 111 AO '4 UAT J13 4,01 Pff 0 ifk A R, . ............ wC6 CYWAI AREA TV Milt M go, - 5 NO 01, 0 K "Ro" WAN" 4 Uy, T A 11 h W dad d i nM 'ro 14 PA & JAY Z, I —F VU oo to r XOR A, FR re 'i. W, i� AM W, JAW 14 4) X 1. _9P W 6" ii,41CW �111 I �7; T NA tjAtA,10 kyJA ,Wr Ilk 1100, - - ------ --- �rin �A 0 1"OT V9 MA pk s, 0 —0%71191 Wy JAPIE—l-, vp, Wr - It" U Ap ,ril WE_ IQ . . .. 4. ...... ... rr.4 45 q Y;hp 1W 41, 14, Fm'dnMWrah pW , Z;� f q 'e. i Lv� I The size of a cottage dwelling may not be increased beyond the maximum floor area in subsection 18.2-3,.0190-C.2-a. A deed restriction shall be placed on the property notifying future property owners of the size restriction. Applicants are encouraged to consult with the Ashland Planning Division with questions pertaining to the development standards. Applicants can submit an application for one or any conibination of lots. 11. LEGAL REQUIREMENTS Applicants are cautioned not to make any assumptions as the implied meaning or intent of any part of the RFP. Applicants should request clarification if needed. Every request for information on or clarification of the RFP, nuist be submitted to Linda Reid, Housing Program Manager, in writing at least ten days prior to the date set for the deadline for proposals. Any prospective applicant who contends that the provisions of this RFP or any aspect of the procurement process will encourage favoritism in the award of the contract for services, or substantially diminish competition, must file a written protest to the RFP at least ten days prior to the date set for the opening of proposals. Failure to file a protest will be deemed a waiver of any claim by an applicant that the procurement process violates any provision of ORS Chapter 279, the City of Ashland Local Contract Review Board Rules or the City's procedures for screening and selection of personal service contractors. The provisions of this RFP camiot be modified by oral interpretations or statements. If inquiries or comments by applicants raise issues that require clarification by the City, or the City decides to revise any part of this RFP, addenda will be provided to all persons who receive the RFP. Receipt of an addendum must be acknowledged by signing and returning it with the proposal. A. ASHLAND BUSINESS LICENSE Thee selected developer must have a current City of Ashland business license prior to conducting any work in the City of Ashland. B. EVALUATION CRITERIA and PROFFESSIONAL QUALIFICATIONS Thee selection of the development proposal for the project shall be based on weighted criteria as cited in Section IV. Standard criteria include, but is not limited to; number of units provided, income affordability targets, period of affordability, professional experience, references, and schedule ('readiness to proceed). C. PROFESSIONAL RESPONSIBILITIES Thee development and management team shall perform the work using the standards of care, skill and diligence normally provided by a professional in the performance of such services in respect to similar work and shalt comply with all applicable codes and standards. The selected developer shall be responsible to comply with any additional federal or state requirements that may apply to the project. D. INSURANCE REQUIREMENTS Upon selection of a developer and entering into a contract agreement the developer shalt, at its own expense, at all times during the term of the contract, maintain in force: 1. A comprehensive general liability policy including coverage for contractual liability for obligations assumed under this contract, blanket contractual liability, products and completed operations and owner's and contractor's protective insurance. 7 2. A professional errors and omissions liability policy; and 3. A comprehensive automobile liability policy including owned and non -owned automobiles. 4. Grantee shall, at its sole expense, obtain and maintain during the term of this Agreement, a policy or policies of liability insurance including commercial general liability insurance with a combined single limit, or the equivalent, of not less than $2,000,000 ('two million dollars) per occurrence. The insurance required in this Section 15 shall include the following coverages: • Comprehensive General or Commercial General Liability, including persona; injury, contractual liability, and products/completed operations coverage; and 0 Automobile Liability. 5. Liability coverage shall be provided on an "occurrence" basis. "Claims made" coverage will not be acceptable, except for the coverage required by subsection 13.1.2. 6. Certificates of insurance acceptable to the City shall be filed with City prior to the coininencenient of any work by developer. Each certificate shalt state that coverage afforded under the policy cannot be cancelled and any change in or cancellation of coverage cannot be made until at least 30 days prior written notice has been given to City. A certificate which states merely that the issuing company "will endeavor to mail" written notice is unacceptable. E. OWNERSHIP OF DOCUMENTS Final original documents prepared for this project shall be deemed to be owned by the City of Ashland and shall be delivered to the City at the project close-out. F. ADDITIONAL TERMS 1. The city Reserves the right to wave irregularities or deficiencies in a proposal if the city determines that waiver is in the best interest of the city. 2. The city may request supplemental written information from an offeror concerning the offeror's ability to perform services. If an offeror fails to provide supplemental information within the time stated in the request, the city may refuse to consider the offeror's proposal. 3. The city may request an interview with any offeror. If a proposal is unclear, or appears inadequate, the offeror may be given an opportunity in the interview to explain how the proposal complies with the RFP. 4. The city reserves the right to make such investigation as it deems appropriate to determine whether an offeror is qualified to provide services. If an offeror fails to cooperate with the investigation, or if an offeror provides false, misleading, or incomplete information, the city may refuse to consider the offeror's proposal. 5. In cases of doubt or differences of opinion concerning the interpretation of this RFP, the city reserves the exclusive right to determine the intent, purpose and meaning of any provision in this RFP. 8 Page 201 of 216 111. PROPOSAL CONTENTS The consultant shall submit one electronic copy of the proposal for consideration by the City in PDF format. The proposal shall address each of the following listed items and shall be organized in accordance with this section. The proposal shall be less than 20 pages. Please provide site -plans and conceptual designs on pages sized to be no larger than I I" x 17"' when printed at full resolution. The proposal will be evaluated using criteria in section IV. At a minimum, the proposal shall include the following information: A. Information about Development entity 1. State the name, address, telephone number, e-mail and primary contact person of the lead organization or firin making the proposal. 2. If a joint venture or teain is submitting the proposal, state this information for each of the firms and each firin's responsibility for the completion of the project. 3. Describe the experience of each organization or firin and key personnel. 4. Describe recent and current projects the organization is engaged in, especially as they relate to building and managing affordable housing. 5. Non-profit organizations shall provide a list of current Board Members. B. Description of Project I. Executive Summary 2. Number of units proposed by size and number of bedrooms 3. Level of affordability proposed for the mix of dwelling units using the current Department of Housing and Urban Development Area Median Incoines for the Medford -Ashland Metropolitan Service Area. 4. Proposed period of affordability-. 5. Describe the City and/or other agency approvals necessary for this prod ect. G. Proposers shall provide a detailed project development schedule through completion that contains time and performance benchmarks. Include all predevelopinent activities, and any plans for phased development. The Project schedule shall address all phases of the project including acquisition, entitlements, design, construction, marketing, and tenant selection(s). Provide a pro -forma for the project describing the source and use of funds for construction and the operating cash flow on the project through the period under developer ownership/management. Specify any city, state or federal grants, tax credits, or other subsidies sought as funding for the proposed project. 7. Property management program for project. Describe how the completed project will be managed throughout the period of affordability. S. Describe the anticipated use of the property (including ownership, maintenance, and management). W Page 202 of 216 9. Provide important project data, preferably in table form, such as gross floor area, number of residential units (broken down by unit type/size and affordability levels). 10. Provide suininary information regarding green building/sustainability targets proposed for the development. 11. Conceptual Site Plan: Include a conceptual site plan and building elevations that shows all parcels involved in the Proposal. 12. Conceptual Floor Plans: Provide rough floor plans for the proposed project that show the arrangement of various uses and functions and floor areas. 13. Conceptual Elevation Sketches: Include elevation drawings that show the architectural treatment of key elevations at a conceptual level of detail, heights of key building elements, and the arrangement of ground floor frontage treatments. 0 C. References, Provide information on the project team qualifications and experience. Provide references (names, address, phone numbers, and contact persons) for similar projects completed or underway. 10 Page 203 of 216 IV. EVALUATION CRITERIA FOR SELECTION Proposal Evaluation Criteria Each proposal shall be evaluated as to how it addresses the following criteria: 1. PROJEC'T PROPOSAL MAX SCORE 30 PTS • Period of affordability (the longer the period of affordability the higher the score) • The project addresses an unmet or under met housing need as identified in adopted City documents. • Income level targeted. • Energy conservation measures. 2. PROJEC"T FUNDING SOURCES MAX SCORE 25 PTS The proposal shall include a project pro -forma including identification of all secured and potential funding sources for the project development. Applicants are encouraged to provide information on any competitive and/or non-competitive Local, State or Federal low-income housing assistance sought to support development. Should any of these funding streams require a specific period of affordability and/or target income qualifications the proposal should note those requirements. 3. DEVELOPMENT SCHEDULE MAX SCORE 15 PTS Provide a development schedule for completion of the project. • Project Benchmarks are welt -defined and realistic • Contingencies are planned and realistic • The timeline is thorough and fully considers all requisite steps. • The project is ready for implementation 4. ORGANIZATIONAL C'APABILITIES & RESOURCES MAX SCORE 25 PTS This relates to the organizations capabilities in completing the proposed development. The response should address the following: • Management and organizational structure. • The agency submitting the proposal has the capacity to carry out the project and has had demonstrated success completing projects of a similar scope. • Applicant demonstrates ability to secure funding. • Experience and current duties of key members who will be performing the work on this project. • Experience as a team on similar or related projects. • Other on -going projects. • Readiness to proceed. 5. RIEFERIENC'ES MAX SCORE 5 PTS Identify any similar projects the developer has completed. Include the name, mailing address and phone number of their principal representation and a brief description of the project. 11 V. PROPOSAL EVALUATION & SELECTION Proposals will be evaluated by the Housing and Human Services Advisory Committee, which will provide recommendations to the City Council. The City Council will make the final selection and award. The City reserves the right to reject any or all proposals. During the selection phase of the process, City Staff and/or consultants retained by the City will evaluate the submittals. At their discretion, they may contact references and industry sources, investigate previous projects and current coinrilitinents, interview some or all the development team members, and take any other information into account in their evaluation of the responses. The City reserves the right to request clarification or additional information from respondents and to request that respondents make a presentation to the City Council. The City, pending approval by the City Council, will execute a Disposition and Developer Agreement (DDA) with the preferred developer. Prior to finalizing the DDA the City and the developer will discuss all issues relevant to the project. This would include the development schedule, project financing -including construction and permanent, management of the development -both housing and other uses, and design elements. Selected developers will be responsible for obtaining all required approvals for their projects. This RFP and the selection process shall in no way be deemed to create a binding contract or agreement of any kind between the City and any respondent. If a developer is selected, it is expected that a DDA will be negotiated between the parties. All legal rights and obligations between the selected developer(s), if any, and the City will come into existence only when a DDA is fully executed by the parties and then approved by the City Council. The legal rights and obligations of each party shall be only those rights and obligations which are set forth in the DDA and any other documents specifically referred to in that DDA and executed by the parties. Each respondent to this RFP agrees that the preparation of all materials for submittal to the City and all presentations are at the respondent's sole cost and expense, and the City shall not, under any circumstances, be responsible for any costs or expenses incurred by a respondent. In addition, each respondent agrees that all documentation and materials submitted with a proposal shall remain the property of the City. Submittals are public records subject to disclosure under the Public Records Act. If negotiations with the preferred developer do not proceed in a timely or satisfactory manner, an alternative developer may be selected, or the City may reissue the RFP. The final selection will be made solely by the City of Ashland. The City is under no obligation to select any set of qualifications or proposals submitted and may at its discretion reject any and all qualifications. 12 Page 205 of 216 The selected developer will be solely responsible for receiving all necessary approvals including financial, development and environmental from both the City and outside agencies. All approvals must be completed within the project schedule. The City will provide the developer with a reasonable period of dune to obtain approvals. The City will make no guarantee about the granting of the requested approvals. Selection of the development team in no way obligates the City to enter into a DDA with the preferred developer. Agreements must be approved by City Council. 13 Review Summary A. EVALUATION CRITERIA Each proposal will be judged as a demonstration of the applicant's capabilities and understanding of the type of development requested. Evaluation factors and points will be as follows: Criteria Maximum Score 1 Understanding of Project Approach and Vision 30 2 Firin's Capability & Resources 25 3 Development Schedule 15 4 Project Funding Sources 25 5 References 5 Total 100 Points B. CITY RESERVATION The City of Ashland reserves the night to waive irregularities or discrepancies in a proposal if the City determines that the waiver is in the best interest of the City. C. ADDENDA TO THE RFP The provisions of this RFP cannot be modified by oral interpretations or statements. If inquiries or comments by offerors raise issues that require clarification by the City, or the City decides to revise any part of this RFP, addenda will be provided to all persons known to the contact person who have received or will subsequently receive the RFP. Receipt of addenda must be acknowledged by signing and returning it with the proposal. I P�� 9 Wei 0 za I Any prospective developer who contends that the provisions of the RFP or any aspect of the procurement process will encourage favoritism in the award of the contract, or substantially diminish competition, must file a written protest to the RFP at least ten days prior to the date set for the opening of proposals. Failure to file a protest will be deemed a waiver of any claim by an offeror that the procurement process violates any provision of ORS Chapter 279, the City of Ashland Local Contract Review Board Rules or the City's procedures for screening and selection of persons to perform personal services. E. CONTRACT The developer selected by the City will be expected to enter into a written contract (Disposition and Developer Agreement) with the City of Ashland. Unconditional refusal to accept the contract provisions proposed by the City, without offering acceptable alternatives, may result in disqualification of the offeror or a less favorable evaluation of its proposal. 14 Page 207 of 216 I. REVIEW SCHEDULE The dates and milestones below are tentative, and the City reserves the right to alter them as necessary to select the most appropriate Proposal. The City may, at any time, terminate discussions with either party, choose to not proceed with the project, or take other actions it deems in its best interest, without incurring any obligation to proposers. Proposers acknowledge that their participation and costs associated with that participation are borne solely by them. Publication of REP: March 1, 2025 The RFP will be published, and Developer's will be invited to submit Proposals to the City. The RFP may be viewed, printed or downloaded from the City's website. Proposal Submittal Deadline: April 11, 2025 In order to receive consideration, Proposals must be received by the City no later than 4:30 pin., Pacific Standard Time on [Date]. Proposal Presentations, April -May 2025 At separate meetings, each invited development team shall present their Proposals to the City selection panel to review the proposals. Selection of Preferred Developer: June -July 2025 Following completion of selection panel reviews, City staff will provide the results of the selection panel and will recommend to the City Council a preferred Developer to begin negotiations for the appropriate development agreement. In making their final decision, the Council may consider, among other factors, the following information: qualifications of the proposers; the conceptual designs submitted in the Proposals; the project objectives as described in this RFP; and the potential benefits for the City. The City reserves the right to choose whichever Proposer it prefers and is under no obligation to select either. CONTACT/INQLTIRfES All questions regarding the RFP must be addressed in writing, addressed to Linda Reid, Housing Program Manager: Linda R. Reid, MSW Housing Program Manager City of Ashland, Housing Division 20 E. Main, Ashland, Oregon 97520 Linda.reidgasliland.or.us 541-552-2043, TTY - 800-735-2900 15 REQUEST FOR PROPOSALS AFFORDABLE HOUSING DEVELOPMENT BEACH CREEK SUBDIVISION Proposals must be received by 4:30 on April 11, 2025 The respondent shall provide one electronic copy of the proposal as a PIMP document for consideration by the City. The proposal shall be less than 20 pages. Please provide site -plans and conceptual designs on pages formatted to print at full resolution on pages no larger than 11" x 17". This request for proposals and request for qualifications has been initiated by the City of Ashland Community Development Department and approved by the Ashland City Council. By Order of the City Council Ashland, Oregon Brandon Goldman Dept. Community Development In rnal,11111111111ilial, I h-jaisi iiii,Ig,�k,ild I hill"il'.1111, Sel-dcli"s ( "o VC�,Iiijft I's S! sk! ri�,mii IIR �Iioca o f I he 11111111,11111 �, 11111 it IV, I )c 11111111 gjj��!j ( in ... . ............................................................................................................ . ........... -1-4 .1 Y Note: Anyone wishing to speak at any Housing and Human Services Advisory Committee meeting is encouraged to do so- Ifyou,wish to speak, please rise and, after you have been recognized by the Chair: give vour name and complete address for the record. You aill then be allowed to speak. Please mate the public testimony may be limited by the Chair. ZoomLink- January 23, 2025 REGULAR MEETING Draft Minutes Commissioner's Present: Council Liaison: Echo Fields Bob Kaplan — Present via Zoom Britiney Bass Dylan Bloom — Arrived Late Jim Dykstra Staff Present: Montana Hauser Linda Reid; Housing Program Specialist Rich Rohde Ashley Laube Kendall Escuin; Admin Support Noah Werthaiser SOU Liaison: Tiana Gilliland — Arrived Late- Present Over Zoom Commissioner's Absent: Crystal Munoz Vincent Tufts 1. CALL TO ORDER: 4.00 p.m. 11. APPROVAL OF THE AGENDA 111. CONSENT AGENDA A. Approval of November 14, 2024, Minutes The Committee agreed with avoice vote: ALL AYES. The minutes from the November 14, 2024, meeting have been approved as presented. B. Approval of January 2, 2025, Minutes The Committee agreed with avoice vote: ALL AYES been approved as presented. IV. PUBLIC FORUM (4.05-4:15 p.m.) A. Public Forum. V. NEW BUSINESS The minutes from the January 2, 2025, meeting have A. Review of the Annual HHSC Work Schedule/Work-plan (4:15-4.35 p.m.) • Reid presented the Committees tinieline for CDBG and the Affordable Housing Trust Fund Grants for the 2025 year. B. Beach Creek Request for Proposals Review and Recoinniendation (4:35-5.05p.m.) Page 1 of Page 2 10 of 216 rnal,11111111111ilial, I h-itisi �,IgAnd I hilrian, Serdcic's ( "o t'n1'r1itt("e V1. VLIiijft I's • The Committee was asked by City Council to review the draft Request for Proposals for the six lots in the Beach Creek subdivision that were dedicated to the City. • This City owned land will be offered as affordable housing units. • Six of the lots must be built as cottage units, two lots can develop of single-family homes with or without Accessory Residential Units. • This draft RFP will be presented to City Council on 2/18/25 for review. • Werthaiser reconmiends shifting point 2 (Organizational capabilities & Resources) to point 4s space (Project Funding Sources). The Committee made a motion to correct the order of the evaluation criteria for selection on page 11 of the draft REP. Shifting point 2, OFgaRiZatiMal Capabilities and Resources,, down to point 4 Project Funding Sources. With this correction the Committee approves the draft of the RIFP to the City Council. A. Community Engagement Planning Event Workgroup Report and Event Finalization (5:05-5:40 p.m.) • The work group is comprised of Committee members Noah Werthaiser, Ashley Laube, Tiana Gilliland and Montana Houser. Houser led the discussion and shared the following with the Committee: • RSVP List: People who have committed to the event and who need follow up. • Publicity Plan: Flyers, Pamphlets, local news, social media posts through the City's website, Facebook, and G. • Fyler locations: School districts, Ashland food co-op, Head Start, YMCA, SOU. • Food and Beverage: Appetizers and drinks will be picked up at Costco by a member of the work group. VII. INFORMATIONAL ITEMS A. Liaison Reports Councilor Bloom shared a couple highlights from City Council: • The City Council passed the first reading of a new ordinance relating to fees associated with natural gas. This ordinance will affect new residential construction only. • City Council approved the 2200 Ashland St. master plan. • Just a reminder that the pony wall that was constructed in the council chambers was built for safety as requested by the City Judge. The space is used as a court room 5 days a week. B. General Announcements • Committee Chair Fields encouraged the Committee to review ordinance No. 3245 which is on page 106, in the City Council agenda packet from the meeting on 1/21/25. Buisiness Meeting p- c,,wk.e.[ 1,2124T..f ........ .... ............. , • Rohde touched on the topic of Housing trust fund. On 2/15/2 5 the housing justice gathering group will meet at the unitarian church. Groups will come together under the banner of housing justice. VIII. AGENDA BUILDING — Future Meetings, IX. ADJOURNMENT: 6:00 p.m. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting-, please email 1111110A.r.�ictZ1,,q,, ljl� dfgp,5_ Notification 72 hours prior to the meeting swill enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35102- 3 5.104 ADA Title 1). Page 2 of Page 2 11 of 216 011ll11:11;ar"Manager's, Repart ' CITY MANAGER'S OFFICE: • The February 2025 City Newsletter its available at ash ll, irtdor gain g,a v/Ci yNgM,l tteia . • View this M a„y r s State of the City on, on our Town Hall page. • The Economic Ainalysis Survey for Ashland) and Medlford is available through February 23, 2025. The survey will assist Ashland) and Medford) in analyzing and forecoisting economic growth over the next 20 years. This wr HI help ensure that both citifies have enouigh, developable (land to attract and support businesses and jobs today, as well as into the future. • Watch, for two City corner articles in Ashlaind.Nlews: 0 Stocking and Managing Emergency Food' by Mayor Tonya Graham 0 2024 City Department Accomplishments by City Manager Sabrina Gotta --- More at the end of thus report and at ashlqind,rego,aa gov'ccoirTa;plirslhia,int;. COMMUNITY DEVELOPMENT: On January 115, the Jackson Gouinty Commission held) a public hearing and approved the City of Ashland map correction application, which the City Council approved by ordlinance on October 15, 2024. 'f hiis approval corrects an, error in the Urban Growth Boundary (UCB) for properties located at 375 and 475 East Nevada St and will align the City of Ashland's UOB with the boundary shown on, Jackson County's map. The RIFIP for the 2025 Community Development Block Grant program has been released. The deadline to respond its February 14, 2025. IFIIR _fer the Afferdable,I a�asui� Trust IFunds are now being accepted through February 21, 2025. • Finance is now in, thek new location at 2245 Ashland) St, In -person customer service hours are available on Mondays and Fridays, from 9 a.m. to 1 p.m. • The USDA legal department is reviewing the final documents for the RESP (Rural Energy Savings Program). • Departrmentall work commences for the development of Biennium 2025-2027 Budget. • The cuirrent Citizens Budget Committee members are... Linda Peterson, Adams, Shame Hluinter, Kristin Roy, James Frededcks, Michael Murray, Adana Spiegler and Meg Wade. • Finance and Public storks are proceedling with the EPA financing of the Waiter,Treatment Plan after the poissagle of Mleasuire 15-234. FIRE: • The region will have two helicopters (Nighthaiwks) stationed here, one in Medford and one at the Ashland Airport this fire season. HUMAN RESOURCES: • Community Development is in the process of hiring a new planner to HI the vacant posiflon. Page I of 5 Page 212 of 216 rn,1111111:11;a", City Manager's, Repart INNOVATION & TECHNOLOGY (Ii or Department of innovation &Technology): • AFIN (Ashland) Fiber Network) continues to buiild out and expand the customer base in the PON (Passive Optical Network) Pilot Project area. • AFNI will be providing gigaibit service within, the next two weeks at the end of Will li Way, the fifth bllock in the downtown corridor to receive this service. • The GIS management team were inivitedi/sponsored to attend the CIO Summit hosted by ESRI, our GIS mapping software. Mlarianie Berry, Chad Sabotka aind Lea Richardis will attend the two-day conference in Morch, in, Coilifornia. PARKS & RECREATION: The Parks, Recreation, Open space& Seniors Plain (PROS) is a strategic plan that will clikect the department's trajectory for the next decade. The plan, will develop levels of service goals for parkland), recreation aind senior services. The plain relies on public input to prioritize the operaitions and develiopm,ent of the Ashland Parks & Recreation department. There will be several opportunifles to engage in the process. Pairticipate in iii Suirv,ey #11 - Lost day to compliete the survey is March, 15, 2025. PUBLIC WORKS: 0 Work continues on, the renovation, of the Community center and Pioneer Hiall. WHAT'S COMING UP? • Jloin expert bircling volunteers for Project FeederWatchi at North Mountain Pork on alternote Satuirdays thus winter thirough March 15. • Initergenerationial Discussion on, February 13,1-30-2.30 p.m. at the Ashland Senior Center. This free program will include a short film, and conversaflon, withi Professor Toyokawa on the importance of relaflonships througihouit life. Regiister by califing the Parks & Recreation Department, Senior Services Divisioni at 541.488.5342. • The Ashland Rotary centennial Ice Rink wilil be open uintili February 17. Come on, out and enjoy thus wintertime treat whiilie it losts View the schecluile before headinig out, asdui on-dmar o-gAri,_qqyj[ceiRiin-k- • ALL 111N! All Abilities Gaming Social on, February 21, 5:30 to 7 p.m. This free event is iin partnership with and supported by the Autism So6ety Oregon, and Bridging Comimunifies. Details for City events coin be found ot asMaindoregion,90y. Page 2 of 5 Page 213 of 216 rn,1111111:11;a", City Manager's, Repart ACCOMPLISHMENTS for 2024 M P II S��%fr ser"veld ricciO-,.�nts in'2024. I kn,vi VOUI,'�ity rA Asl'iland hcv., The 2024 City of Ashland Accomplishments hiighlight numerous advancements and initiatives across various departments. Here's a surnrnary* of the key achiievements- AFNI (Ashlaind Fiber Network) • Expanded fiber optic infrastructure and reached a new customer milestone of 4,264. • Processed over 1,600 connections and disconnections. Communications & Outreach, Launched ai new websiite with, increased traffic and expanded social media presence. Awardled over $255K for beautification and events and provided ch,illdcare subsidies supporting 38 children. Community Development • Issued over 11,100 buflding permits and processed numerous land use applications. • Major projects included new affordable housing, the Midtown Urban Lofts, and Ashland Hiigh School renovations. & Advanced planning for future developments, includiing affordable housing and new parks. Conservation, • Supported sustaiinabiifity with initiatives Re electric vehicles, solar installations, and energy eff iciiency loans. • Helped Ashland residents install 1711 energy-saviing measures, incluidingl heat pumps and insulation. Page 3 of 5 Page 214 of 216 rn,1111111:11;a"', City Manager's, Repart Electric • Assisted Springfield with, mutual aid and responded to numerous outage calls. • Successfully paissedl safety inspectiions, and completed a Master Plan,. Finance & IT • Streamlined financial processes, reducing manual work and increasing efficiency. • Enhanced network security, launched new ticketing systems, and improved business continuity wiith upgiraded software. Fire & Rescue • Respondled to over 5,900 calls, including 1,000 fire -related inciidents. • Focused on, wildfire prevenflon, through thiinningi and control led burns. • Provided over 90 assists to Mercy Ffights. Housing & Social Services • Awarded $350,000 in Affordable Housiing Trust Funds for projects supporflng affordable housing and homelessness prevention. • Provided $1134,000 to local non -profits for essential social services. Human Resources • Onboarded 43 new employees and kept turnover at 8%. • Launched ai compensation and classiification study, with updates to city policies. Municipal Court • Appointed a new judge and implemented an, onfine records system. • Managed over 11,9100 cases, iniclluding 324 warrant resolutions. Parks & Recreation • Cleaned 37,960 restrooms and held over 250 programs. • Secured grants for park improvements, iniclluding a $11M giranit for East Main Park. • Hosted expanded communiity events such, as Summer Sounds concerts and the Bear Creek Salmon, Festiival. Police • Managed nearly 25,000 calls for serviice and investiglatedl over 2,500 cases. • Transiitioned to ai paperless system, saving signiificant costs. • Hired 7 new officers and reinstated the School Resource Officer progiram. • Expanded officer welllniess programs and opened a second satellite office. Public Works • Improved Ashland Street with, bike lanes and pedestrian safety features. • Completed the Wastewater Treatment Plant Outfall Relocation and UV system upgrades. • Stairted major rehabilitation projects for the Communiity Center and Pioneer Hall, expected to reopen in 2025. Completed improvements to Briscoe School and Hosler Dam assessments. Page 4 of 5 Page 215 of 216 rn,1111111:11;a", City Manager's, Repart These accomipllishments reflect the City's continued commitment to improving infrastructure, public safety, sustainability andl community well-being. -We are Better Together! - *A complete list of achievements for 2024 can be found at a-s-h-1-and-oreq q ccomplishments. Page 5 of 5 Page 216 of 216 ki SPEAKER REQUEST FORM Submit this form to the meeting Secretary } e& prior to the discussion item. 1)You will be called forward when it is your turn to speak 2) State your name and speak clearly into the microphone 3) Limit your comments to the time allotted 4) Provide any written materials to the meeting Secretary 5) Speakers are solely responsible for the content of their statement Date: J Nam Please Print) 1/4 UG /A 02 Ashland Resident: �YES NO City: Agenda Topic/Item Number: Public Forum Topic (Non -agenda Item): 0 Vh /K I in t Please respect the order of proceedings and strictly follow the directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. Disclaimer: By submitting this request to address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building. SPEAKER REQUEST FORM Submit this form to the meeting Secretary prior to the discussion item. 1)You will be called forward when it is your turn to speak 2) State your name and speak clearly into -the microphone 3) Limit your comments to the time allotted 4) Provide any written materials to the meeting Secretary 5) Speakers are solely responsible for the content of their statement Date: /lyj 25 Name: (Please Print) V t i.Z `o S Ashland Resident: 0 YES ❑ NO City: ,Agenda Topic/Item Number: Public Forum Topic (Non -agenda item): i5mu ovtC S4Wef Please respect t e rder of roceedings and strictly follow the directions of the presiding fficer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. Disclaimer: By submitting this` request to address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building. Aj SPEAKER REQUEST FORM Submit this form to the meeting Secretary prior to the discussion item. 1)You will be called forward when it is your turn to speak 2) state your name and speak clearly into the microphone 3) Limit your comments to the time allotted 4) Provide any written materials to the meeting Secretary 5) Speakers are solely responsible for the content of their statement Date: 21-I q r 2'!� N me: (Please rint) b it N61 So Ashland Resident: 14 YES NO City: Agenda Topic/Item Number: Public Forum Topic .(Non -agenda Item): E\kc, u�no Please respect the order of proceedings and strictly follow the directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. Disclaimer: By submitting this request to address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building. SPEAKER REQUEST FORM 10FEA Submit this form to the meeting Secretary prior e) 6UPA 5r&*,Wk to the discussion item. 1)You will be called forward when it is your turn to speak 2) State your name and speak clearly into the microphone 3) Limit your comments to the time allotted 4) Provide any written materials to the meeting Secretary 5) Speakers are solely responsible for the content of their statement Date: Name: Please Print) vA Ashla d Resident: YES ❑ NO City: Agenda Topic/Item Number: Public Forum Topic (Non -agenda Item): 5 A' a rt M-e � erg Please respect the order of proceedings and strictly follow the directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. Disclaimer: By submitting this request to address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building. . SPEAKER REQUEST FORM ,� Submit this form to the meeting Secretary prior epncehah, to the discussion item. 1)You will be called forward when it is your turn to speak 2) State your name and speak clearly into the microphone 3) Limit your comments to the time allotted 4) Provide any written materials to the meeting Secretary 5) Speakers are solely responsible for the content of their statement Date: � / 1 � /-2"5 Name: (Please Print) Ashland Resident: . YESEj NO City: Agenda Topic/Item Number: Public Forum Topic (Non -agenda Item): Please respect the order of proceedings and strictly follow the directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. Disclaimer: By submitting this request to address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building. SPEAKER REQUEST FORM Submit this form to the meeting Secretary prior to the discussion item. 1)You will be called forward when it is your turn to speak 2) State your name and speak clearly into the microphone 3) Limit your comments to the time allotted 4) Provide any written materials to the meeting Secretary 5) Speakers are solely responsible for the content of their statement Date: Name: (Please Print) C'rrlet� Ashland Resident: YES NO City: Agenda Topic/Item Number: oZ nd .0P Public Forum Topic on -agenda Item): Please respect the order of proceedings and strictly follow the directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. Disclaimer: By submitting this request to address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building. �.�o� tU C.nyvacl5 � o SPEAKER REQUEST FORM Submit this form to the meeting Secretary prior rer�h to the discussion item. 1)You will be called forward when it is your turn to speak 2) State your name and speak clearly into the microphone 3) Limit your comments to the time allotted 4) Provide any written materials to the meeting Secretary 5) Speakers are solely responsible for the content of their statement Date: Name: (Please Print) Ashland Resident: YES NO City: Agenda Topic/Item Number: Public Forum Topic .(Non -agenda Item): Please respect the order of proceedings and strictly follow the directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. Disclaimer: By submitting this request to address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building. SPEAKER REQUEST FORM Submit this form to the meeting Secretary prior to the discussion item. 1)You will be called forward when it is your turn to speak 2) State your name and speak clearly into the microphone 3) Limit your comments to the time allotted 4) Provide any written materials to the meeting Secretary 5) Speakers are solely responsible for the content of their statement Date: Z I- �5 Name: (Please Print) (<_ -e-I/ 0-L Ashland Resident: YES NO City: Agenda Topic/Item Number: PC) 11 IJA-a 0 T:� 9 Public Forum Topic .(Non -agenda Item): Please respect the order of proceedings and strictly follow the directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. Disclaimer: By submitting this request to address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building. SPEAKER REQUEST FORM WVM�Aal Submit this form to the meeting Secretary prior ^.,�� to the discussion item. 1)You will be called forward when it is your turn to speak 2) State your name and speak clearly into the microphone 3) Limit your comments to the time allotted 4) Provide any written materials to the meeting Secretary 5) Speakers are solely responsible for the content of their statement Date: ►1(o (o Name: (Please Print) A hland Resident: YES ❑ NO City: Agenda Topic/Item Number: Public Forum Topic (Non -agenda Item): <<,��6cC Please respect the order of proceedings and strictly follow the directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. Disclaimer: By submitting this request to address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building. 4 SPEAKER REQUEST FORM Submit this form to the meeting Secretary prior _,. to the discussion item. 1)You will be called forward when it is your turn to speak 2) State your name and speak clearly into the microphone 3) Limit your comments to the time allotted 4) Provide any written materials to the meeting Secretary 5) speakers are solely responsible for the content of their statement Date: Name: (Please Print) I? �^R Z�- P avv kS Ashland Resident: YES NO City: Agenda Topic/Item Number: T4 o�ot^ �� Public Forum Topic. (Non -agenda Item): Please respect the order of proceedings and strictly follow the directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. Disclaimer: By submitting this request to address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building. SPEAKER REQUEST FORM Submit this form to the meeting Secretary prior to the discussion item. 1)You will be called forward when it is your turn to speak 2) State your name and speak clearly into the microphone 3) Limit your comments to the time allotted 4) Provide any written materials to the meeting Secretary 5) Speakers are solely responsible for the content of their statement Date: 2 1t�/tis Name: (Please Print) Ashland Resident: DYES NO City: Agenda Topic/Item Number: Public Forum Topic .(Non -agenda Item): Please respect the order of proceedings and strictly follow the directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. Disclaimer: By submitting this request to address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building. SPEAKER REQUEST FORM r� Submit this form to the meeting Secretary prior Orto the discussion item. e�ehrefreh 1)You will be called forward when it is your turn to speak 2) State your name and speak clearly into the microphone 3) Limit your comments to the time allotted 4) Provide any written materials to the meeting Secretary 5) Speakers are solely responsible for the content of their statement Date: 2� C/Z S Name: (Please Print) i! 2ak Ashland Resident: 9YES Rr NO City: Ta(Zvn.+ Agenda Topic/Item Number: p ( � Oil,0 Public Forum Topic .(Non -agenda Item): Please respect the order of proceedings and strictly follow the directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. Disclaimer: By submitting this request to address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building. SPEAKER REQUEST FORM Submit this form to the meeting Secretary prior to the discussion item. 1)You will be called forward when it is your turn to speak 2) State your name and speak clearly into the microphone 3) Limit your comments to the time allotted 4) Provide any written materials to the meeting Secretary 5) Speakers are solely responsible for the content of their statement Date: zi/�V l Z� Name: (Please Print) N"Orak pgvle Ashland Resident: A J YES KNO City: M f d 7 c � r'u Agenda Topic/Item Number: poltk/�-OL-n ze Public Forum Topic. (Non -agenda Item): Please respect the order of proceedings and strictly follow the directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. Disclaimer: By submitting this request to address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building. SPEAKER REQUEST FORM Fr Submit this form to the meeting Secretary prior to the discussion item. 1)You will be called forward when it is your turn to speak 2) State your name and speak clearly into the microphone 3) Limit your comments to the time allotted 4) Provide any written materials to the meeting Secretary 5) Speakers are solely responsible for the content of their statement Date: Name: (Please Print) Ashland Resident: ® YES ❑ NO City: A; ,Agenda Topic/Item Number: PO( ( v-�bV--1- FQQ Public Forum Topic (Non -agenda Item): Please respect the order of proceedings and strictly follow the directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. Disclaimer: By submitting this` request to address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building. SPEAKER REQUEST FORM Submit this form to the meeting Secretary prior to the discussion item. 1)You will be called forward when it is your turn to speak 2) State your name and speak clearly into the microphone 3) Limit your comments to the time allotted 4) Provide any written materials to the meeting Secretary 5) Speakers are solely responsible for the content of their statement Date: / Name: (Please l Print) C Cl 00�- Ashland Resident: 0 YES NO City: Agenda Topic/Item Number: T9((J+00V-1- Public Forum Topic .(Non -agenda Item): Please respect the order of proceedings and strictly follow the directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. Disclaimer: By submitting this request to address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building. SPEAKER REQUEST FORM Submit this form to the meeting Secretary prior to the discussion item. 1)You will be called forward when it is your turn to speak 2) State your name and speak clearly into -the microphone 3) Limit your comments to the time allotted 4) Provide any written materials to the meeting Secretary 5) Speakers are solely responsible for the content of their statement Date: Name: (Please Print) Ashland Resident: ❑ YES Eh NO City: Agenda Topic/Item Number: � C Public Forum Topic (Non -agenda Item): ;Please respect the order of proceedings and strictly follow the directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. Disclaimer: By submitting this` request to address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building. SPEAKER REQUEST FORM irrFaWiaSubmit this form to the meeting Secretary prior a, to the discussion item. 1)You will be called forward when it is your turn to speak 2) State your name and speak clearly into the microphone 3) Limit your comments to the time allotted 4) Provide any written materials to the meeting Secretary 5) Speakers are solely responsible for the content of their statement Date: Name: (Please Print) Ashland Resident: YES NO City: fQ 6CVIY Of — 'Agenda opic/Item Number: CavtVrK VCI lVJ � JkA,fac+ � e Public Forum Topic (Non -agenda Item): ,Please respect the order of proceedings and strictly follow the directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. Disclaimer: By submitting this` request to address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building. SPEAKER REQUEST FORM Submit this form to the meeting Secretary prior to the discussion item. 1)You will be called forward when it is your turn to speak 2) State your name and speak clearly into the microphone 3) Limit your comments to the time allotted 4) Provide any written materials to the meeting Secretary 5) Speakers are solely responsible for the content of their statement Date: Name: (Please Print) uC�_ Ashland Resident: YES Rj NO City: 'Agenda Topic/Item Number: -w Public Forum Topic (Non -agenda Item): Please respect the order of proceedings and strictly follow the (directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. Disclaimer: By submitting this` request to address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building. A A SPEAKER REQUEST FORM Submit this form to the meeting Secretary prior to the discussion item. 1)You will be called forward when it is your turn to speak 2) State your name and speak clearly into -the microphone 3) Limit your comments to the time allotted .4) Provide any written materials to the meeting Secretary 5) speakers are solely responsible for the content of their statement Date: 7- Ili Name: (Please Print) �� i ni Ashl nd Resident: YES ❑ NO City: ,Agenda Topic/Item Number: Polfu6(oij Fee Public Forum Topic (Non -agenda Item): 'Please respect the order of proceedings and strictly follow the directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. Disclaimer: By submitting this request to address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building. 4L SPEAKER REQUEST FORM Submit this form to the meeting Secretary prior to the discussion item. 1)You will be called forward when it is your turn to speak 2) State your name and speak clearly into the microphone 3) Limit your comments to the time allotted 4) Provide any written materials to the meeting Secretary 5) Speakers are solely responsible for the content of their statement Date: 1 -2s Name: (Please Print) L L Ashland Resident: YES ❑ NO City: Agenda Topic/Item Number: FeZ) I ( U Public Forum Topic (Non -agenda Item): ;Please respect the order of proceedings and strictly follow the directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. Disclaimer: By submitting this` request to address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building. SPEAKER REQUEST FORM Submit this form to the meeting Secretary prior to the discussion item. 1)You will be called forward when it is your turn to speak 2) State your name and speak clearly into -the microphone 3) Limit your comments to the time allotted 4) Provide any written materials to the meeting Secretary 5) Speakers are solely responsible for the content of their statement Date: �1 v'z 5 Name: (Please Print) Ashland Resident: YES NO City: Agenda Topic/Item Number: F0(IV �1014 re- e- Public Forum Topic (Non -agenda Item): ( Please respect the order of proceedings and strictly follow the 'directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. Disclaimer: By submitting this request to address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building. SPEAKER REQUEST FORM Submit this form to the meeting Secretary prior to the discussion item. 1)You will be called forward when it is your turn to speak 2) State your name and speak clearly into -the microphone 3) Limit your comments to the time allotted 4) Provide any written materials to the meeting Secretary 5) Speakers are solely responsible for the content of their statement Date: Z/CsIZS Name: (Please Print) Ashland Re7NO nt: YES City: li ,Agendt Topic/Item Number: c V�7Cc l F e Public Forum Topic (Non -agenda Item): ;Please respect the order of proceedings and strictly follow the directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. Disclaimer: By submitting this` request to address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building. ' SPEAKER REQUEST FORM Submit this form to the meeting Secretary prior natheh. to the discussion item. 1)You will be called forward when it is your turn to speak 2) State your name and speak clearly into the microphone 3) Limit your comments to the time allotted 4) Provide any written materials to the meeting Secretary 5) Speakers are solely responsible for the content of their statement Date: Name: (Please Print) Ashland Resident: YES [:�_ NO City: Agenda Topic/Item Number: Public Forum Topic (Non -agenda Item): (Please respect the order of proceedings and strictly follow the directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. Disclaimer: By submitting this` request to address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building. SPEAKER REQUEST FORM Submit this form to the meeting Secretary prior to the discussion item. 1)You will be called forward when it is your turn to speak 2) State your name and speak clearly into the microphone 3) Limit your comments to the time allotted 4) Provide any written materials to the meeting Secretary 5) Speakers are solely responsible for the content of their statement Date: Name: (Please Print) Ashland Resident: YES M, NO City: Uj Agenda Topic/Item Number: Public Forum Topic .(Non -agenda Item): Please respect the order of proceedings and strictly follow the directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. Disclaimer: By submitting this request to address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building. .1 SPEAKER REQUEST FORM Submit this form to the meeting Secretary prior to the discussion item. 1)You will be called forward when it is your turn to speak 2) State your name and speak clearly into -the microphone 3) Limit your comments to the time allotted 4) Provide any written materials to the meeting Secretary 5) Speakers are solely responsible for the content of their statement Date: Name: (Please Print) q �- Ashland Resident: ❑ YES g NO City: gyp, ,Agenda Topic/Item Number: [?o ( ( J i.- O ✓n t7e_e_ Public Forum Topic (Non -agenda Item): 'Please respect the order of proceedings and strictly follow the directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. Disclaimer: By submitting this` request to address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building. ' SPEAKER REQUEST FORM Submit this form to the meeting Secretary prior etl�n�ithe�a to the discussion item. 1)You will be called forward when it is your turn to speak 2) State your name and speak clearly into the microphone 3) Limit your comments to the time allotted 4) Provide any written materials to the meeting Secretary 5) Speakers are solely responsible for the content of their statement Date: (4 Name: (Please Print cU C') 99no Ash nd Resident: YES NO City: Agenda Topic/Item Number: Public Forum Topic. (Non -agenda Item): (4 fir► f cc Please respect the order of proceedings and strictly follow the directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. Disclaimer: By submitting this request to address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building. SPEAKER REQUEST FORM Submit this form to the meeting Secretary prior to the discussion item. 1)You will be called forward when it is your turn to speak 2) State your name and speak clearly into the microphone 3) Limit your comments to the time allotted 4) Provide any written materials to the meeting Secretary 5) Speakers are solely responsible for the content of their statement Date: 2 Name: (Please Print) Ashland Resident: J El YES EV NO City: Agenda Topic/Item Number: Public Forum Topic (Non -agenda Item): Please respect the order of proceedings and strictly follow the directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. Disclaimer: By submitting this` request to address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building. ' SPEAKER REQUEST FORM Submit this form to the meeting Secretary prior to the discussion item. 1)You will be called forward when it is your turn to speak 2) state your name and speak clearly into the microphone 3) Limit your comments to the time allotted 4) Provide any written materials to the meeting Secretary 5) Speakers are solely responsible for the content of their statement Date: z -/8- 2d ZT Name: (Please Print) .S-/eUP 1'<<0� Ashland Resident: ❑ YES 21 NO City: Agenda Topic/Item Number: l4r f ak I - Public Forum Topic (Non -agenda Item): Please respect the order of proceedings and strictly follow the directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. Disclaimer: By submitting this request to address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building. �'' SPEAKER REQUEST FORM ,� Submit this form to the meeting Secretary prior ;�eueAJ.11, to the discussion item. 1)You will be called forward when it is your turn to speak 2) State your name and speak clearly into the microphone 3) Limit your comments to the time allotted 4) Provide any written materials to the meeting Secretary 5) Speakers are solely responsible for the content of their statement Date: / '-� Name: (Please Print) Ashland Resident: ft YES NO City: Agenda To is/Item Number: Public Forum Topic (Non -agenda Item): CAI z.l0 z s- y Please respect the order of proceedings and strictly follow the directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. Disclaimer: By submitting this request to address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building. P 4 SPEAKER REQUEST FORM Submit this form to the meeting Secretary prior to the discussion item. 1)You will be called forward when it is your turn to speak 2) state your name and speak clearly into the microphone 3) Limit your comments to the time allotted 4) Provide any written materials to the meeting Secretary 5) Speakers are solely responsible for the content of their statement Date: Name: (Please Print) 14 1, f-- � Ashland Resident: YES t4_ NO City: Agenda Topic/Item Number: Public Forum Topic (Non -agenda Item): Please respect the order of proceedings and strictly follow the directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. Disclaimer: By submitting this request to address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building. SPEAKER REQUEST FORM porrulAAM: Submit this form to the meeting Secretary 3 prior to the discussion item. 1)You will be called forward when it is your turn to speak 2) State your name and speak clearly into the microphone 3) Limit your comments to the time allotted 4) Provide any written materials to the meeting Secretary 5) Speakers are solely responsible for the content of their statement Date: Z _ ) ?' _ ? Name: (Please Print) Ashland Resident: YES © NO city: rt_. hi% -� Agenda Topic/Item Number: 1Zc Public Forum Topic (Non -agenda Item): Please respect the order of proceedings and strictly follow the directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. Disclaimer: By submitting this request to address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building. SPEAKER REQUEST FORM Submit this form to the meeting Secretary r� prior to the discussion item. 1)You will be called forward when it is your turn to speak 2) State your name and speak clearly into the microphone 3) Limit your comments to the time allotted 4) Provide any written materials to the meeting Secretary 5) Speakers are solely responsible for the content of their statement Date: Name: (Please Print) A'J Oq uP, Ashland Resident: ❑ YES M NO City: Agenda Topic/Item Number: - 3Zsz/ Public Forum Topic (Non -agenda Item): Please respect the order of proceedings and strictly follow the directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. Disclaimer: By submitting this request to address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building. SPEAKER REQUEST FORM Submit this form to the meeting Secretary prior to the discussion item. 1)You will be called forward when it is your turn to speak 2) State your name and speak clearly into the microphone 3) Limit your comments to the time allotted 4) Provide any written materials to the meeting Secretary 5) Speakers are solely responsible for the content of their statement Date: Z '-�3 �-Z o 2,5 Name: (Please Print) ,.'h- cull' Ash land Resident: YES V;j NO City: Agenda Topic/Item Number: �2 C_ Public Forum Topic (Non -agenda Item): Please respect the order of proceedings and strictly follow the directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. Disclaimer: By submitting this request to address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building. SPEAKER REQUEST FORM Submit this form to the meeting Secretary �eda T� prior to the discussion item. J 1)You will be called forward when it is your turn to speak 2) State your name and speak clearly into the microphone 3) Limit your comments to the time allotted 4) Provide any written materials to the meeting Secretary 5) Speakers are solely responsible for the content of their statement Date: a Name: Please Print) Ashland Resident: ❑ YES a NO City: I'S A-) Agenda Topic/Item Number: �a5 Public Forum Topic (Non -agenda Item): Please respect the order of proceedings and strictly follow the directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. Disclaimer: By submitting this request to address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building. SPEAKER REQUEST FORM Submit this form to the meeting Secretary prior to the discussion item. 1)You will be called forward when it is your turn to speak 2) State your name and speak clearly into the microphone 3) Limit your comments to the time allotted 4) Provide any written materials to the meeting Secretary 5) Speakers are solely responsible for the content of their statement Date: Name: (Please P int) M0 72, 1 'MC Ashlan Resident: ES NO City: Agenda Topic/Ite Number: - ?\ ;1 S- k a, &R VD Public Forum Topic ( on -agenda Item): Please respect the order of proceedings and strictly follow the directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. Disclaimer: By submitting this request to address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building. SPEAKER REQUEST FORM Submit this form to the meeting Secretary prior to the discussion item. 1)You will be called forward when it is your turn to speak 2) State your name and speak clearly into the microphone 3) Limit your comments to the time allotted 4) Provide any written materials to the meeting Secretary 5) Speakers are solely responsible for the content of their statement Date: 1 Name: (Please Print) /' C,12- �---T /4 & t71) Ashland Resident: YES NO City: Agenda Topic/Item Number: (Iec/l a '7- n -� 0, Public Forum Topic Non -agenda Item): 6� �7 x Please respect the order of proceedings and strictly follow the directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. Disclaimer: By submitting this request to address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building. A SPEAKER REQUEST FORM Submit this form to the meeting Secretary prior to the discussion item. 1)You will be called forward when it is your turn to speak 2) State your name and speak clearly into the microphone 3) Limit your comments to the time allotted 4) Provide any written materials to the meeting Secretary 5) Speakers are solely responsible for the content of their statement Date: 2 0 l 2 Name: (Please Print) Ashland Resident: EI/YES NO City: Agenda Topic/Item Number: Public Forum Topic (Non -agenda Item): kfC)aA�8-2 Please respect the order of proceedings and strictly follow the directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. Disclaimer: By submitting this request to address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building. SPEAKER REQUEST FORM ?a Submit this form to the meeting Secretary prior to the discussion item. 1)You will be called forward when it is your turn to speak 2) State your name and speak clearly into the microphone 3) Limit your comments to the time allotted 4) Provide any written materials to the meeting Secretary 5) Speakers are solely responsible for the content of their statement Date_ 2 l Name: (Please Print) CoLle� ffe e rr'1 c Ashl d Resident: YES NO City: Agenda Topic/Item Number: 32s7- Public Forum Topic. (Non -agenda Item): Please respect the order of proceedings and strictly follow the directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. Disclaimer: By submitting this request to address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building. SPEAKER REQUEST FORM Submit this form to the meeting Secretary prior to the discussion item. 1)You will be called forward when it is your turn to speak 2) State your name and speak clearly into the microphone 3) Limit your comments to the time allotted 4) Provide any written materials to the meeting Secretary 5) Speakers are solely responsible for the content of their statement Date: Name: (Please Print) L-k- il�'' Imcda Ashland Resident: ff YES 0 NO City: ,Agenda Topic/Item Number: Public Forum Topic (Non -agenda Item): JCAI !Please respect the order of proceedings and strictly follow the directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. Disclaimer: By submitting this` request to address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building. SPEAKER REQUEST FORM Submit this form to the meeting Secretary prior eitehatfcv�i, to the discussion item. 1)You will be called forward when it is your turn to speak 2) State your name and speak clearly into the microphone 3) Limit your comments to the time allotted 4) Provide any written materials to the meeting Secretary 5) Speakers are solely responsible for the content of their statement Date: Name: (Please PU'e-v A170 Ashland Resident: 0 YES NO City: Agenda Topic/Item Number: rev�d;riq o -r / 0 Public Forum To ic.(Non-agenda Item): Please respect the order of proceedings and strictly follow the directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. Disclaimer: By submitting this request to address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building. D `� k, off' 5,0 -e_- . SPEAKER REQUEST FORM Submit this form to the meeting Secretary prior etYeh`�itlJ��r, to the discussion item. 1)You will be called forward when it is your turn to speak 2) state your name and speak clearly into the microphone 3) Limit your comments to the time allotted 4) Provide any written materials to the meeting Secretary 5) Speakers are solely responsible for the content of their statement Date: Name: (Please Print) Ashland Resident: YES NO City: Agenda Topic/Item Number: _X?7 C , 6�L_b 3254 C.,6, ?,(11 4•6n Public Forum Topic (Non -agenda Item): Please respect the order of proceedings and strictly follow the directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. Disclaimer: By submitting this request to address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building. . SPEAKER REQUEST FORM Submit this form to the meeting Secretary prior ,,,,rh to the discussion item. 1)You will be called forward when it is your turn to speak 2) State your name and speak clearly into the microphone 3) Limit your comments to the time allotted 4) Provide any written materials to the meeting Secretary 5) Speakers are solely responsible for the content of their statement Date: P 1 Name: (Please Print)--), As land Resident: YES NO City: ,Agenda Topic/Item Number: (64 Public Forum Topic (Non -agenda Item): Please respect the order of proceedings and strictly follow the directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. Disclaimer: By submitting this` request to address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building. J, r Vt 5 p eo* WSPEAKER REQUEST FORM rAt Submit this form to the meeting Secretary prior to the discussion item. 1)You will be called forward when it is your turn to speak 2) State your name and speak clearly into -the microphone 3) Limit your comments to the time allotted 4) Provide any written materials to the meeting Secretary 5) Speakers are solely responsible for the content of their statement Date: 1 Name: (Please Print -AM �-i �Yz) Ashland Resident: 4 YES NO City: ,Agenda Topic/Item Number: ol1 U-1.gjL, Public Forum Topic (Non -agenda Item): ,I Please respect the order of proceedings and strictly follow the directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. Disclaimer: By submitting this request to address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building. SPEAKER REQUEST FORM rUSubmit this form to the meeting Secretary prior efi,nt�r�pt}1P- to the discussion item. 1)You will be called forward when it is your turn to speak 2) State your name and speak clearly into the microphone 3) Limit your comments to the time allotted 4) Provide any written materials to the meeting Secretary 5) Speakers are solely responsible for the content of their statement Date: Name: (Please Print) 14& -K se�� Ashland Resident: YES n_ NO City: Agenda Topic/Item Number: Public Forum Topic (Non -agenda Item): 22-9) AJ- Hcc-- Please respect the order of proceedings and strictly follow the directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. Disclaimer: By submitting this request to address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building. SPEAKER REQUEST FORM Submit this form to the meeting Secretary prior J to the discussion item. 1)You will be called forward when it is your turn to speak 2) State your name and speak clearly into the microphone 3) Limit your comments to the time allotted 4) Provide any written materials to the meeting Secretary 5) Speakers are solely responsible for the content of their statement Date: Name: (Please Print) f (,\ ` Uo Ashland Resident: 0-YES ❑ NO City: f'L� �� V On TT5-Z-,O Agenda Topic/Item Number: X1H NA- ' Public Forum Topic (Non -agenda Item): Please respect the order of proceedings and strictly follow the directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. Disclaimer: By submitting this request to address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building. SPEAKER REQUEST FORM Submit this form to the meeting Secretary prior to the discussion item. 1)You will be called forward when it is your turn to speak 2) State your name and speak clearly into the microphone 3) Limit your comments to the time allotted 4) Provide any written materials to the meeting Secretary 5) Speakers are solely responsible for the content of their statement Date: Name: (Please Print) C, Jj Ashland Resident: YES ❑ NO City: Agenda Topic/Item Number: X! l , G (cab -� Public Forum Topic. (Non -agenda Item). Please respect the order of proceedings and strictly follow the directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. Disclaimer: By submitting this request to address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building. FIRE SAFETY & SMART METERS Patricia Holman, Ashland, OR, February 18, 2025-Homeowner r-11�,,.�� Smart meters do not have surge protection and do not have a connection to the ground. manufacturers put a varistor on the digital meter circuit board. Instead, meter Varistors are useful for short duration protection in case of high transient voltage surges on the order of I A 000 microseconds. They are not equipped to handle sustained surges. If a transient, pulse energy is too high and exceeds the absolute maximum ratings, varistors can melt, burn or explode. The varistor can't withstand more than a 300 Volts AC surge. It will explode when a line voltage surge exceeds this limit, such as when a tree branch touches the high voltage lines or lightning strike occurs nearby. Once this varistor explosion has occurred it permits high voltage transfer to the other circuit board components and board substrate. This results in the AMI meter literally exploding from the meter socket or a severe melting of the plastic components, likely leading to a fire and/or severe home damage. This is not how a circuit board should be protected. As an integral component of a smart metering device, the varistor failures are extremely dangerous. Once the progression of the subsequent short circuit begins the line transformer will apply up to 2,000 Amps to the meter housing until either the feed lines to the home disintegrate and vaporize or the transformer line breaker/fuse trips out after 50 seconds. By this time the damage is so extensive to jeopardize all life. Repeated surges up to the meter varistor's maximum threshold will weaken the varistor and eventually destroy it, also allowing unregulated current to flow into the building. No such condition is possible from an Analog Meter. Smart Meters have malfunctioned in significant numbers causing many building fires. East Palo Alto & Stockton, California, Summerland, and Forest, Ontario are a few incidents when many Smart Meters failed simultaneously and disastrously due to a surge. Insurance providers with knowledge of the fire risk, may insist on rewiring for homes with smart meters at a significant cost to homeowners. With no liability from the city or meter manufacturers, this is an onerous financial burden on homeowners. Not only is the smart meter a risk to a home with old wiring, but if that home should catch fire, an entire neighborhood is at risk. The infrastructure required to implement smart meter installation & back -end monitoring citywide is likely exponentially greater than the cost of current monitoring services. Additionally, smart meters have a surveillance component which is subject to security breaches. Policy over -reach from current city leadership is forcing home -owning residents into a monetized, capricious, and ideological corner using cherry -picked science to force their agenda; infiltrating a most sacred & private space, a person's home and lifestyle. Therefore, any proposed citywide implementation of smart meter install must be accompanied by a no fee, opt -out clause for homeowners who choose to eliminate fire risk and liability from an unsecured, untested, device. Paul Mozina, Ashland February 18, 2025 Re: Potential conflict of interest for Ashland Mayor and GEOS Institute Executive Director Tonya Graham I sincerely appreciate all your service to the city, especially in the last month. When it comes to any Council action that could potentially benefit the solar power industry, Councilor Hansen always lets the people know that he is the owner of solar provider. I'm concerned that when agenda items that purport to address the supposed climate crisis come before the Council, Mayor Graham never mentions that she is the Executive Director of the GEOS Institute, which promotes the notion that we are in the throughs of a human caused climate crisis. The GEOS Institute paid Mayor Graham over $100,000 in 2023, a 39% increase over 2022. In 2023 GEOS received over $1.7 million in anonymous donations, a 1,500% increase over 2022. One donation was over $1.5 million, and the smallest was $20,000. Who are these deep pocketed donors? There is obviously a potential conflict of interest here that must be acknowledged by the Mayor and the Council. In its Climate Ready America white paper, GEOS repeatedly claims we are in a human caused climate crisis. Mayor Graham stated at a study session last summer regarding climate change that, "It is a crisis, and it is on us." This messaging is perfectly aligned. What if U.S. Rep. Cliff Bentz was pursuing an agenda of increasing the use of natural gas while at the same time, he was the executive director of a non-profit advocating for the natural gas industry? And what if this non-profit paid him 10 times his congressional salary while receiving tens of millions of dollars in anonymous donations? What if there is a tie vote tonight on ORD 3254 — the carbon tax? Should the Executive Director of the GEOS Institute make the deciding vote? The Council should excuse the mayor from voting on ORD 3254. ASHLAND CITY COUNCIL STUDY SESSION MINUTES June 17, 2024 CALL TO ORDER Mayor Graham called the meeting to order at 5:30 p.m. Mayor Graham and Councilors Hyatt, Dahle, Bloom, Hansen, and Kaplan were present. Councilor DuQuenne appeared via Zoom. PUBLIC FORUM 15 minutes - Public input or comment on City business not included on the agenda Debbie Neiswander/Ashland - Neiswander spoke of prohibited camping violations on the night lawn from January through May. it is difficult to track who has been expelled as there is no case number on the citations, and there was also an individual who was expelled and submitted an appeal within the timeline but was still not allowed on the premises. Neiswander asked that these items be included in the Police Chiefs annual report. III. APD Annual Report Police Chief Tighe O'Meara provided a summary of the presentation (see packet). O'Meara corrected some information in the use of force section of the report: 10 of the 11 suspects, not nine as written in the report, were male with one female; and one of the suspects identified as Hispanic while the rest identified as white, which was information the Council previously asked to be included. Graham noted the trend of the use of force declining over the years while the number of police contacts is increasing and would like to see the data on that in the future. Kaplan asked if the use of force was spread throughout the department or focused on a few individual officers. O'Meara explained this kind of report could be pulled and emphasized the need for context related to officer assignment when interpreting this information. O'Meara spoke about the downtown Enhanced Law Enforcement Area (ELEA) put in place in 2012 to address chronically negative behavior in the downtown area. Graham asked O'Meara for a report to council in six months before taking up conversation about forming a neo., ELEA in the area around the ne : police sub -station. Bloom expressed appreciation for data that was broken down quarterly. Hansen asked what seasons showed higher criminal activity and O'Meara responded that Summer and Fall have higher incidents compared to Winter and Spring. O'Meara noted the overall downward trend in criminality within the downtown ELEA since 2023. O'Meara then presented a data set for incidents in the parks noting mostly ordinance violations. Hyatt asked about the increase in ordinance violations in the parks and O'Meara noted to examine that in the next report. O'Meara continued his report covering camping ordinance enforcement, noting 80 ordinance violations, 12 misdemeanor citations, and five people taken into custody. O'Meara expressed confidence that officers were not issuing misdemeanor citations or taking people into custody until after receiving more than two violation -level citations. Hansen asked if the population on the night lawn is remaining the same or changing. O'Meara provided his sense that there was less overall presence. Kaplan asked about the nature of the citations on the night lawn. O'Meara responded that the majority was for refusing to leave the night lawn when asked to do so after the allowed camping hours. Kaplan asked if officer discretion in issuing citations is monitored and O'Meara responded that every complaint is considered seriously by himself or another senior officer. Kaplan asked if the policy regarding the night lawn is working given the increase in citations. Graham noticed the increase in citations was during the rainy months and discussed how the decision to allow campers to stay longer due to rain was made. Dahle asked O'Meara about the consistency in discretion made by the department and for his feedback to Council on the effectiveness of the night lawn ordinance. O'Meara spoke of feeling confident the department has been consistent with applying discretion. O'Meara heard of frustration with a lack of consistency in early -morning decision -making (regarding campers being allowed to stay longer due to rain). He added that his officers have been consistent, but they are still learning how to best enforce the new ordinance. O'Meara continued his presentation by comparing activity at the Exit 14 area, which is generally trending up, to activity downtown, which is generally trending down. Graham asked if the recent addition of the new police sub -station and increase in police patrol on the East side was contributing to the recent drop -in activity there. O'Meara responded that could be a contributing factor, adding other factors include the closing of the 2200 Ashland Street shelter and/or the presence of Opportunities for Housing, Resources, and Assistance (OHRA). Kaplan mentioned this was helpful information and asked that it become available on the City of Ashland website. Hansen asked if volunteer police department presence has contributed to a decrease in crime. O'Meara spoke of no significant correlation. Graham appreciated that the report included time before the pandemic for a broad look at the trends. Graham asked if the provision for a lawn expulsion to be stayed during an appeal process was a question for the court and how communication is made between the court system and the officers. O-Meara clarified that the appeal officer is the City Manager and recalled an instance where an expulsion was made on a Monday, with an appeal filed on Friday which was ruled on that same day and was not granted. Graham asked if proper communication was in place between the City Manager's office and the Police in general as the City navigates this new ordinance. O'Meara spoke that the process regarding appeals of expulsions from public spaces such as parks is not new and has been in place for a long time. expulsion expulsion Punishing someone by sending them somewhere else Evicting and forcing to leave expulsion noun [C or u] (MAKE LEAVE) (the act of) forcing someone, or being forced, to leave WORDS RELATED TO EXPULSION banishment, discharge, displacement, ejection, eviction, exclusion, ouster, purge, removal, suspension, boot, bounce, debarment, deportment, dislodgment, dismissal, dispossession, exile, expatriation, extrusion ,sx e i Notice of Expulsion Warning of Consequences No person shall knowingly enter or remain in any park at any time in violation of a park expulsion order as issued and served upon the person in accordance to AMC 10.68.350. Entering a park in violation of an expulsion order constitutes Criminal Trespass in the Second Degree (ORS 164.245), which is a class C misdemeanor. Appeal Process The person receiving this notice may appeal within 10 days in accordance with AMC 2.30 to have written notice rescinded or the period shortened. The appeal notice shall specify the relief sought and the reason for said relief. The written appeal should be delivered to: City Recorder, 20 East Main Street, Ashland, Oregon, 97520. The Hearing Officer shall uphold the expulsion if, upon de novo review, the preponderance of the evidence convinces the Hearing Officer that, more likely than not, the person in fact committed the crime or violation, and that the expulsion is otherwise in accordance with law. If an appeal of the expulsion is timely filed under AMC 2.30, the effectiveness of the expulsion shall be stayed, pending the outcome of the appeal. If the expulsion is affirmed, the expulsion shall be effective immediately upon issuance of the written decision and then shall commence and run for the specified number of days thereafter. Expulsion Periods Any peace officer, or park official or city code compliance officer may expel any person who violates any applicable provision of law in a city park from any or all city parks for a period of 30 days for any violation or for a period not to exceed the maximum jail period for any particular criminal offenses. If the person to be expelled from any park has been expelled from a city park on two or more occasions within two years before the date of the present expulsion for criminal offenses, the expulsion shall be for a period not to exceed 180 days. CITY OF ASHLAND POLICE DEPT. Tel: 541A82.5211 /` -AS H LA N D 1155 E. Man SL Fax: 541.488-5351 Ashland, OR 97520 TTY: 8W735-29DO wwwashland.onus n Per S'i Ste nt V(' o (0-to c e-2 29) �.�s �si-e��-t � pure -ice flpP�r C �FT�� I/'Ll Z4 _ Ici3 i/zi 14 - I5� g/18 Zy--19-3z Repeat c Puso�� A<resfi ELEA 3) 4 5) 3 ed � '1 ceSP�.SS 4( e+lfwi ril Gtffi�' E�(P u I S-io r� �) 3 3 8J Z q} z jo) 2. 0 btcL+ i1ec� AP 63 C A? 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T/$ 24- 43� 1I/1l� 24-231`i ZL4 - )+S3 ZL�- [X-po�o(-o jo -e� 11/3 z4- )(+fo Iz/8 Z4 - Z4-So 12-/23 g/)3 2.4 -Idol 21�- 1-fOT 24 - i TG 3 M In; Obta.�ned -�aw� 7/23 14` IT9-0 �pi) -P)lottf-:qcrc-t-5 ( CAP West) CiVi I E)z PUIef) ion 2024 �� 1/4 2-4 -Z Z-3-t Nice Lawn 2easc n S 2) 12-/11 2L�-NifieLawn uriKrowrn jo�o ob-EaA r\e.j A�D bld*f Rqo('-( 5 (copy i) c�/3 No ca�� Nite�A�� 6d2rSijf'd Sleeking c cqy aiia-rc,he,6� I�Juntt( Pa(K Ke6fir)qJunK CoP y e�t-i-atc.he�dutdaor5 n lawfu (f � �XP�)Sion �Iot Me�tiov�� in -Blaffec I?e�orfi E,YpulSOn fOr /�1-L. l�a.(KS 3c) dcz�5 l40 abtc�Reo� VDW) iJotice of E�lp�lsio� Location 2300 Block of ASHLAND ST Arrestee age 46 00010.40.030 Muni - Drinking in Public AP240002237 [4243050543] [Area 21 111041202415:09 PM SUSPICIOUS Location 11 On Block of E MAIN ST C v (L- ;Jere expelled from the Dusk Until Dawn Lawn for not following the rules. � l �` f LAI L AP240002238 [J243090820] [Area 21 11/04/2024 20:11 PM TRAFFIC ACCIDENT Location 600 Block of OAK KNOLL DR AP240002239 [J243090879] [Area 5] 11/04/2024 21.42 PM ITHEFT FROM VEHICLE Location 200 Block of E MAIN ST AP240002240 IJ2430908961 [Area 4] 11/04/2024 22:1.0 PM ASSAULT Location 200 Block of MAPLE ST aft Arrest AP24J00040 �Arrast�aename Arrestee age Arrest AP24JO0041 Arrestee name Arrestee age AP240002241 IJ24310011 t] [Area 41 11/05/2024 06:34 AM {UEMV) Location 300 Block of MORTON ST 12/5/2024 9:47:20 AM Lbcation 1100 Block of E MAIN ST Donald Atkins was arrested and lodged on a warrant for FTA Criminal Trespass 2. Arrest AP24AO1226 Arrestee name Atkins, Donald Arrestee age 41 0133.235 Warrant Arrest AP240002464 [J243450556] [Area 11 12/10/2024 14:50 PM BURGLARY Location 900 Block of C ST Burglary to a vacant home. AP240002465 [J243460149] (Area 21 12111/2024 08:54 AM EXCLUSION Location 1100 Block of E MAIN ST V AP240002466 [J243460327] [Area 41 12111/2024 11:27 AM {FRAUD} Location 400 Block of SCENIC DR AP240002467 [J243460579] [Area 31 12/1112024 16:19 PM (THEFT) Location 1600 Block of CLARK AVE AP240002468 [J243470356] [Area 41 12/12/202411:43 AM {UEMV) Location 600 Block of BEACH ST JAP240002469 [J243470499] [Are3 11 11211212024 14:28 PM ISUSPICIOUS Location 200 Block of S MOUNTAIN AVE Report of historical harassment. AP240002471 [J243470685] [Ashland Other Area] 1211212024 17:2B PM {MVCP} Location 2300 Block of ASHLAND ST 1/13/2025 7:36:05 AM �- Notice of Expulsion •� ` Notice of Expulsion The following person: Warning of Consequences - No person shall knowingly enter or .,;main in the sleeping area at any time in violation of an expulsion order as -ate ore issued and served upon the person. Entering the sleeping noafstale; area in violation of an expulsion order constitutes Criminal Trespass in the Second Degree (ORS 164.245), which is a sex) (Race) (Height; (rlelght; -- (Hair] (Eyes; class C misdemeanor and may result in your arrest. Has been expelled from the Dusk to Dawn Overnight Sleeping Area Appeal Process The person receiving this notice may appeal within The issuer is alleging that the person violated: 10 days in accordance with AMC 2.30 to have written notice � Oversized Sleeping Space El Property Left Behind rescinded or the period shortened. The appeal notice shall include a statement of the nature of the decision being ❑Unaccompanied Children El Unattended appealed and a short and plain narrative statement, including Aggressive Pet the reason the original decision is alleged to be incorrect. The ❑ Fait to Remove Pet Waste ❑ Personal Behavior written appeal should be delivered to: City Recorder, 20 East Main Street, Ashland, Oregon, 97520. ❑Cooking/Campfires The Hearing Officer shall uphold the expulsion if, ❑Illegal Drug Use/Recreational Drug Use/Alcohol Use upG;, de nci u review, the preponderance of tf,a evidence ❑ Other(s convinces the Hearing Officer that, more likely than not, the peisuit in fact committed title crime or violation, and that the f f 6-7FnrlR�n ' expulsion is otherwise in accordance with law. (Date and Locn of Violation) Unless the basis for the expulsion involves a safety The person is expelled from sleeping area between: concern, if an appeal of the expulsion is timely filed under jV •'� AMC 2.30, the effectiveness of the expulsion shall be stayed, (Dace Ofissu rce) unG111:59pmon n) P Y (Date of expira rj pending the outcome of the appeal. If the expulsion is Issued b affirmed, the expulsion shall be effective immediately upon issuance of the written decision and then shall commence and G (T:Ile and name of who is a pe i par. cial, or city code compliance Officer; run for the specified number of days thereafter. Expulsion Periods (Signature of uer Sf9 Any peace officer or city code compliance officer See reverse consequences and appeal process may expel any person who violates any applicable provision of law in the Dusk to Dawn Sleeping Area for a period of up to 30 days but not to exceed six months. S 1-11, �-"; f�t�C ASHLAND POLICE DEPT. Tel. 541.482.5211 1155 E Main St Fax. 541-488-5351 Ashland. OR 97520 TTY 800-735-29oo www.ashland.acus S i_ At`J C� ASHLAND 55 E Main SLICE DEPT. Fax. el 541-4482-5211 88.5351 Ashland, OR 97520 TTY 800-735-2900 www.ashland.or.us - : _ AP240001783 [J242390091] [Area 21 08;2612024 05:37 AM t fMVCIP} i Location 700 Block of NORMA! AVE i AP240001734 [J242390466] [Area 2] 08i2612D24 12:30 PM fASSTPP} Location 2600 Block of TAKELMA WAY AP240001785 [J2423908491 [Area.4j 08/26/2024IS. 00 PM (VAND) Location 400 Black of CHESTNUT ST AP240001786 (J242400181] [Area 21 08/2712024 08:35 Ah1 (ORD) Location 1700 Block of HOMES AVE dS , ( Z- , an fO Soo C i E ��lSir-n Al l jDacKS -.3o da-. S AP240001787 [4242400247] (Area 21 08127/2024 09:36 AM I fORD} Location 1100 Block of E MAIN ST AP240001788 IJ2424004881 [Area 21 08127i2024 13:35 PM fORDj -� Location 00 Block of GARFIELD ST APU0001789IJ2424006301 [Area 21 108t27,1202414:27 PM FRAUD Location 500 Block of CLAY ST Arrest 5/2024 6:24:55 AM OREGON U141FORPA CITATION AND COMPLAINT ASHLAND POLICE DEPARTMENT -CITATION E0045241 Use for All Violations or C,IrriesVVhere Separate Co--,P!aMt v.j;if r,ot Be F-;ad,',-)RS 153.045 or 133.069 -: STATE OF OREGON E1 Docket No 24-1786 CITY/OTHER PUBLIC BODY ASHLAND COUNTY OF JA SON E1-- [:]7, THE :i JNDERSIGN:J CERTIFIES AND —SAYS THAT ATTHE FOLLOWING TIME : ATE & COUNTY; 0 8!27i2O24 at 08:39 AM Highway 1701 HON1ES z OR E3= LU W E3- DID THEN AND THERE --Z�OMP11IT THE FOE OWING O�FFENSE( Lj- Fp Li 9.1 2.020- Keeping Of Junk Outdoors Unlawfully Of Junk Owdm,, EJ 1. Presumptive Fine: $265 -12trPresumptive Fine: $ LJ = c 0❑13 El 3. Presu-0ptive Fine: $ Z OR015oioo 08/27/2024 63461 ----------------- Issue Date OfflcerName:OMcerAlex Bonaparte 2nd Officer Na7m—e. T UUM COURT APPEARANCE DATE, TIME, AND LOCATION ARE ��091 �112024 M 9am - 1 lam r-1 -f"AAPI AIFUTWII I RC P11 pM Noti,,;e of Expulsion Warning of ConseqLences No person shall knowin ly enter or remain in any park at any time in violation of a park expulsion order as issued and served upon the persol in accordance to AMC 10.68.350. Entering a park in violation of an expulsion order constitutes Criminal Trespass in the Second Degree (ORS 164.245), which is a class C misdemeanor. Appeal Process The person receiving .;pis notice may appeal within 10 days in accordance with AMC 2.30 to have written notice rescinded or the period shortened. The appeal notice shall specify the relief sought and the reason for said relief. The written appeal should be delivered to: City Recorder, 20 East Main Street, Ashland, Oregon, i31520. The Hearing Officer shall u:li?old the a+.pulsion if, upon de novo reviow, the prepon6erance of the evidence convinces the Hearing Officer that, more likely than riot, the person in fact committed the crime or violation, and that the expulsion is otherwise in accordance with law. If an appeal or the expulsion is timely filed under AMC 2.30, the effectiveness of ilie expulsion shalt :;c s'ayec, pending the outcome cf tiie appeal. If the expulsion is affirmed, the expulsion shall he effective immediately upon ifS," jance of the written decision and then shall commence and rLlr f,- the specified number o� days thereafter. E,, !tlsion Periods Any peace off-icer, , or nark official or city code compliance officer may expel any per -on who violates any applicable provision of;2w in a r•':y park from any or all city parks for a period of 30 days for any violatiot) or for a period not to exceed the maximum jail period for any particular criminal offenses. If the person to be expelled from any park has been expelled from a city; irk on two or more occasions within tv.o years before the date of the present expulsion for criminal offenses, the expulsion shall be for a period not to exceed 18L, days. e i T Y OF ASHLAND POLICE DEPT. Te! id14c2-521 Vit• �` S k f L: *i ��. 1155 E. Main St. zax: 5414P3535: a{ c .OR 975r .'TY. pry,-7r', -_ www.ashland.a, •� Notice of Exp Ision \ r� 'iftase N mbe ) The following person: ( Has been expelled from the following Ashland Park(s): ❑ Lithia Park, including the Calle Guanajualo extension area ❑ Skate Par Others) Theissuerissuer is alleging that ti:e person violated: ❑ Park Pules -Parks Commission Authority (AMC 10.68,030) ❑ Open Container of Alcohol (AMC 0.40.040) ❑ Liquor Prohibited (AMC 10.68.090) ❑ Using Marijuana in Public (ORS 4756.381) ❑ MIP Marijuara (ORS 475B.316) ❑ Camping Prohibited (AMC 10.46.020) ❑ Dog Licerse.Required (AMC 9.16.015) ❑ Dog Control Required (AMC 9.16.010) ❑ Skateboaming Equipment Violation (AMC 11.54.030) ❑ Other(s) -- - - - - (Date and Location of Violation) The pelsG, is expelled frorn above listad parks between: unfit 11:59pm on _ -. - -- -- - — — - fDate of issuarcsj (Date of zx, i,algn) Issued oy: (Title and came of issuer who is a peace officer, park official, or city sod_ compliance of',cer) (Sign =lure of issuer) See reverse for warning of consequences and appeal process G 1 T Y OF ASHLAND POLICE DEFT. Tel ^d' "-2-5211 �� ,'�S H Lr�N D t 155 E. Maio St. Fax: 541-4W5351 Ashland, OR 97520 TTY: f 00-735-2900 www.ashland.or.us From: noreoly(cbcivici2lus. com To: Ashland City Recorder Subject: Online Form Submittal: City Council Public Testimony Form Date: Tuesday, February 18, 2025 8:23:29 AM [EXTERNAL SENDER] City Council Public Testimony Form Public Testimony Use this form to submit public testimony for City Council meetings. Testimony is accepted for both general public forum items and agenda items. This form must be submitted by 10 a.m. the day of the meeting to be on the record. Public testimony will be included in the agenda packet. If you wish to speak to the Council in person at a meeting, you must fill out a Speaker Request form available on -site. Do not use this form. Full Name Timothy Wayne Muser Meeting Date Next council meeting Email Address Are you a City of Yes Ashland resident? Indicate if you want to Written provide written testimony, or if you want to speak via Zoom. Indicate if you would Agenda Item like to speak during Public Forum or for an agenda item. If speaking on an Recology agenda item, indicate which item. Written Testimony Council members, (Leave this section I'm requesting that council members contact Recology regarding blank if you are credit or a reduction for this month's billing cycle for garbage, requesting to speak recycling and green waste pickup or, the lack thereof. We have heard nothing from Recology regarding this matter, which I find electronically.) troubling. Of course the unusually heavy snowfall is not their fault but charging customers for a service not rendered most certainly is. Please advocate for us, your constituents. Respectfully submitted, Tim Moser 157 N Main St. Ashland Upload a file or image Field not completed. Email not displaying correctly? View it in your browser. From: noreoly(cbcivici2lus. com To: Ashland City Recorder Subject: Online Form Submittal: City Council Public Testimony Form Date: Thursday, February 13, 2025 6:12:53 PM [EXTERNAL SENDER] City Council Public Testimony Form Public Testimony Use this form to submit public testimony for City Council meetings. Testimony is accepted for both general public forum items and agenda items. This form must be submitted by 10 a.m. the day of the meeting to be on the record. Public testimony will be included in the agenda packet. If you wish to speak to the Council in person at a meeting, you must fill out a Speaker Request form available on -site. Do not use this form. Full Name Stein-Retiz Valerie Meeting Date 2/13/25 Email Address Are you a City of Yes Ashland resident? Indicate if you want to Written provide written testimony, or if you want to speak via Zoom. Indicate if you would Public Forum like to speak during Public Forum or for an agenda item. If speaking on an Field not completed. agenda item, indicate which item. Written Testimony Please be aware that there is a message being sent out (Leave this section opposing this ordinance that my daughter Kiera and so many blank if you are others have worked hard to get approved. I am upset that they requesting to speak have my cell phone number! Do Not Let THEM STOP THIS!!!!! Hi Valerie, this is Ann with Luce Research. Ashland City Council electronically.) is about to approve a 100% tax increase on natural gas appliances for new home construction. This tax on affordable, efficient natural gas appliances will cost homeowners thousands. For example, a natural gas furnace will cost homebuilders over $4,000 in new taxes! Take action today, and send a quick message to the City Council, urging them to oppose this massive tax increase on new homebuyers! https://www.votervoice.net/NWCEC/campaigns/120542/respond? TrackinglD=MMS1 Upload a file or image Field not completed. Email not displaying correctly? View it in your browser. From: noreoly(cbcivici2lus. com To: Ashland City Recorder Subject: Online Form Submittal: City Council Public Testimony Form Date: Tuesday, February 18, 2025 9:34:12 AM [EXTERNAL SENDER] City Council Public Testimony Form Public Testimony Use this form to submit public testimony for City Council meetings. Testimony is accepted for both general public forum items and agenda items. This form must be submitted by 10 a.m. the day of the meeting to be on the record. Public testimony will be included in the agenda packet. If you wish to speak to the Council in person at a meeting, you must fill out a Speaker Request form available on -site. Do not use this form. Full Name Mags Brown Meeting Date 2/18/25 Email Address Are you a City of Yes Ashland resident? Indicate if you want to Written provide written testimony, or if you want to speak via Zoom. Indicate if you would Agenda Item like to speak during Public Forum or for an agenda item. If speaking on an "I support the Carbon Impact Pollution Fee agenda item, indicate which item. Written Testimony (Leave this section Mayor Graham and members of the City Council, my name is blank If you are _hags Brown and I am a resident of _Ashland, OR. I am here requesting to speak to speak in writing in support of the Carbon Pollution Impact Fee. Thank you for the work the council, city staff have done so far to electronically.) move forward meaningful climate policy in Ashland. The Pollution Fee is an important step to improve indoor air quality, increase energy affordability, and begin meeting our climate goals. I urge the council to follow the leadership of Rogue Valley youth, who have been organizing for climate justice and clean air for over two years, and pass the Carbon Pollution Impact Fee. I encourage Council to direct city staff to report on the revenue generated by the fee and ensure that revenue be directed to the conservation budget in order to advance climate justice programs that benefit frontline communities. This matters to me because I want to make sure that residents of Ashland have a future to look forward to. We have seen firsthand the devastating effects that climate change has had on our Valley, and we need to make sure we are planning a future where devastating weather events will become more and more commonplace. For all of our futures, pass the Carbon Pollution Impact Fee, but do not stop here. I urge you to continue the work to transition Ashland away from fossil fuels and prepare residents to be resilient in the face of climate change. Thank you for your time and your vote. Upload a file or image Field not completed. Email not displaying correctly? View it in your browser. From: noreoly(cbcivici2lus. com To: Ashland City Recorder Subject: Online Form Submittal: City Council Public Testimony Form Date: Tuesday, February 18, 2025 9:11:03 AM [EXTERNAL SENDER] City Council Public Testimony Form Public Testimony Use this form to submit public testimony for City Council meetings. Testimony is accepted for both general public forum items and agenda items. This form must be submitted by 10 a.m. the day of the meeting to be on the record. Public testimony will be included in the agenda packet. If you wish to speak to the Council in person at a meeting, you must fill out a Speaker Request form available on -site. Do not use this form. Full Name Hally Gillespie Meeting Date 2/18/25 Email Address Are you a City of Yes Ashland resident? Indicate if you want to Written provide written testimony, or if you want to speak via Zoom. Indicate if you would Agenda Item like to speak during Public Forum or for an agenda item. If speaking on an Carbon Pollution Impact Fee agenda item, indicate which item. Written Testimony I write in support of the proposed ordinance to establish (Leave this section standards for a carbon pollution impact fee. This is absolutely the blank if you are right thing for Ashland to do, as it will encourage installation of requesting to speak electric appliances and decrease fossil fuel emissions. Thank you. electronically.) Upload a file or image Field not completed. Email not displaying correctly? View it in your browser. From: noreoly(cbcivici2lus. com To: Ashland City Recorder Subject: Online Form Submittal: City Council Public Testimony Form Date: Tuesday, February 18, 2025 9:16:20 AM [EXTERNAL SENDER] City Council Public Testimony Form Public Testimony Use this form to submit public testimony for City Council meetings. Testimony is accepted for both general public forum items and agenda items. This form must be submitted by 10 a.m. the day of the meeting to be on the record. Public testimony will be included in the agenda packet. If you wish to speak to the Council in person at a meeting, you must fill out a Speaker Request form available on -site. Do not use this form. Full Name Ann Turner Meeting Date 2/18/2025 Email Address Are you a City of No Ashland resident? Indicate if you want to Written provide written testimony, or if you want to speak via Zoom. Indicate if you would Agenda Item like to speak during Public Forum or for an agenda item. If speaking on an Field not completed. agenda item, indicate which item. Written Testimony Mayor Graham and members of the City Council, (Leave this section My name is Ann Turner and I am the Co -President of the Board blank if you are of Directors of Oregon Physicians for Social Responsibility requesting to speak (OPSR) and a member of the Healthy Climate Action Team. OPSR is a statewide organization that works to protect human electronically.) life from the gravest threats to health and survival. I am writing in support of the Carbon Pollution Impact Fee. We appreciate the work of the council and city staff to pass a meaningful climate policy in Ashland. I urge the council to follow the leadership of Rogue Valley youth and pass the Carbon Pollution Impact Fee. It is future generations that will be most impacted by climate disasters and it is the youth who have been organizing to promote clean air and climate justice for more than two years. The time to pass this important policy is NOW. It is important to direct city staff to report on the revenue generated by the fee to ensure that it is directed to the conservation budget to advance climate justice programs that will benefit frontline communities. I will address the issue of air pollution. Homes powered by gas appliances significantly increase air pollution both inside and outside our homes. We spend more than 90% of our time indoors. Gas stoves emit nitrogen oxides, known to increase the risk of asthma in children and exacerbate respiratory illnesses in the elderly. Gas stoves also leak methane and other cancer - causing air pollutants like benzene. Communities of color are more likely to be impacted because they often live in smaller spaces with poor ventilation. Gas furnaces and water heaters vented outside pollute our outdoor air with the same pollutants as car exhaust. We know that lowering levels of car exhaust and therefore nitrogen oxides lowers the incidence of asthma. A recent study has shown that communities of color are exposed to twice as much outdoor PM2.5 pollution from residential gas combustion as white communities.(Sierra Club Report). Air pollution worldwide is responsible for almost 20% of all deaths. Please protect our youth and future generations and pass the Carbon Pollution Impact Fee. Thank you for the opportunity to comment on this important issue. Ann Turner, MD Portland, OR 97211 Upload a file or image Field not completed. Email not displaying correctly? View it in your browser. From: noreoly(cbcivici2lus. com To: Ashland City Recorder Subject: Online Form Submittal: City Council Public Testimony Form Date: Thursday, February 13, 2025 5:43:28 PM [EXTERNAL SENDER] City Council Public Testimony Form Public Testimony Use this form to submit public testimony for City Council meetings. Testimony is accepted for both general public forum items and agenda items. This form must be submitted by 10 a.m. the day of the meeting to be on the record. Public testimony will be included in the agenda packet. If you wish to speak to the Council in person at a meeting, you must fill out a Speaker Request form available on -site. Do not use this form. Full Name Benjamin M Ben -Baruch Meeting Date 02/18/2025 Email Address Are you a City of Yes Ashland resident? Indicate if you want to Written provide written testimony, or if you want to speak via Zoom. Indicate if you would Agenda Item like to speak during Public Forum or for an agenda item. If speaking on an I support the Carbon Impact Pollution Fee agenda item, indicate which item. Written Testimony The Rogue Valley youth have vetted and distributed the following (Leave this section talking points. Other than letting you know that I strongly believe blank if you are in a livable environment in which people can breathe and that I requesting to speak hope that there is such an environment in Ashland until the earth stops orbiting the sun I cannot think of anything to add or reword electronically.) it to say it better. Follow the leadership of Rogue Valley youth, who have been organizing for climate justice and clean air for over two years. I urge the council to pass the Carbon Pollution Impact Fee. Direct city staff to report on the revenue generated by the fee. Ensure that any revenue to advance climate justice programs in Ashland that benefit frontline communities. To survive increasing extreme weather, our communities must have access to lifesaving heating and cooling equipment. Reliable, efficient electric appliances would save residents money on utility bills, while saving developers money up front. Many housing developers already build 100% electric residential buildings because it's cheaper and safer. Bold local leadership is needed now more than ever: The recent presidential election shows that we cannot count on federal action on climate change. Ashland is not alone — communities like Bend are exploring similar policies, and dozens of municipalities across the country have taken action to transition away from fossil fuels in homes and buildings. Ashland's leadership will make climate action more possible across the state. The climate crisis is here and intensifying each day. Share how extreme weather, fires and other climate impacts have affected you. Avista and the Gas Industry continue to use ratepayer money to fund lobbyists to stop climate policy like this pollution fee while spreading disinformation. We know that building homes 100% electric is cheaper, safer, healthier and essential to meet our climate goals, and we know that our city won't fall for their tactics. Why does it matter? For Public Health: Communities have the right to breathe clean air in their homes. Gas powered appliances are a huge cause of indoor pollution that leads to a high risk of childhood asthma and cancer. For Climate: The Rogue Valley has experienced climate impacts with increasing intensity, and youth have grown up with summers filled with extreme heat, wildfire, and smoke. We deserve clean air and a livable future. City Council must start implementing the Climate and Energy Action Plan that the city passed 7 years ago. Ashland must quickly transition away from using polluting fossil fuels that exponentially worsen these disasters - and this policy package is a first step towards doing that. For Affordability: Building new homes with electric appliances saves money up front and over time. Many housing developers already build 100% electric because it's cheaper. Electric appliances like ductless heat pumps are more efficient than gas appliances, meaning that residents save money on utility bills. Quick Facts: Health and Safety Living in homes with gas -powered appliances is a major health risk to our communities. Black, Indigenous, and communities of color as well as renters and low-income home owners are at higher risk of developing illnesses related to poor indoor air quality caused by gas appliances. Studies increasingly show the long-term health risks of using household gas appliances like gas stoves, which produce pollutants like carbon dioxide, methane, nitrogen dioxide, carbon monoxide, and more —even when they are turned off. Living in homes with gas appliances has been proven to increase the risk for childhood asthma (by 42%), blood cancers, heart disease, and dementia, among other concerning health hazards. Homes with gas stoves have 50 percent to over 400 percent higher nitrogen dioxide levels in their indoor air than homes with electric stoves. One hour of cooking on a gas stove produces nitrogen dioxide levels that would be illegal if found outdoors. In OR, burning fossil fuels in buildings was responsible for 20 premature deaths and $221,326,511 in health impacts in 2017. 89% of those impacts were from burning gas in buildings. (source) Dangerous explosions from gas leaks occur all over the country, including here in Oregon. An October 2016 gas explosion in Northwest Portland injured eight people and caused $17.2 million in property damages. Climate To meet the urgency of the climate crisis, it is critical that Ashland quickly transition off of fossil fuels. Ashland has already been experiencing the impacts of the climate crisis, with wildfire smoke increasingly polluting our air every year. We can't afford to wait as pollution from our homes continues to harm the health of our communities and increase the impacts of the worsening climate crisis. According to the Oregon Dept of Energy, residential and commercial buildings account for about one-third of Oregon's greenhouse gas emissions, and direct use of fossil gas creates 14 percent of the state's GHG emissions. About 13% of Ashland's GHG emissions come from residential buildings. This ordinance would reduce citywide greenhouse gas emissions from new residential construction. Homes with electric appliances produce significantly less greenhouse gas emissions than homes with gas appliances — even with Ashland's current electricity mix. Electric appliances like heat pumps are more efficient, using three to four times less energy than gas appliances. "Switching to heat pumps from gas equipment reduces climate pollution from the average Oregon home by 41 % in the first year and an impressive 84% over the equipment's lifetime." - Oregon Capital Chronicle As Ashland's grid continues shifting away from fossil fuels, electric appliances will continue to become even more efficient. A study by the Sierra Club found that homes with electric heat pumps will reduce heating emissions by more than 45% over the next 10 years. Addressing air pollution caused by fossil fuels in our community is a step towards addressing climate justice and equity in the Rogue Valley. Health and climate impacts disproportionately impact low-income and Black, Indigenous and People of Color. These communities are more likely to be exposed to harmful air quality from indoor and outdoor pollution than other demographics. Marginalized communities, especially in rural places, also pay a higher percentage of their income on utility bills. People living in homes smaller than 800 sq. ft. experience significantly higher levels of air pollution associated with burning fossil fuels for home appliances. (Stanford University Study) "In the United States, communities of color are exposed to higher levels of pollution regardless of region or income level. Black Americans in particular are exposed to higher levels of pollution even though they produce proportionally less air pollution than white Americans. A recent study showed that communities of color are exposed to twice as much outdoor PM2.5 pollution from residential gas combustion as white communities." (Sierra Club Report) Affordability Building new homes with electric appliances saves money up front and over time. Efficient electric heating and cooling equipment like heat pumps use less energy, which lowers tenants utility bills over time. Heat pumps provide both heating and cooling in a space. It is more cost effective to install one appliance with two necessary functions instead of a separate furnace and AC unit. Many housing developers already build 100% electric residential buildings because it's cheaper. This is crucial to consider as we build more much needed affordable housing in our community. Gas utilities like Avista continue to increase their rates to expand the gas system on the customers dime. Avista has cumulatively increased utility bills by 51 % since 2020. Upload a file or image Field not completed. Email not displaying correctly? View it in your browser. From: noreoly(cbcivici2lus. com To: Ashland City Recorder Subject: Online Form Submittal: City Council Public Testimony Form Date: Friday, February 14, 2025 5:27:47 PM [EXTERNAL SENDER] City Council Public Testimony Form Public Testimony Use this form to submit public testimony for City Council meetings. Testimony is accepted for both general public forum items and agenda items. This form must be submitted by 10 a.m. the day of the meeting to be on the record. Public testimony will be included in the agenda packet. If you wish to speak to the Council in person at a meeting, you must fill out a Speaker Request form available on -site. Do not use this form. Full Name Macey Bishop Meeting Date 2/18/25 Email Address Are you a City of No Ashland resident? Indicate if you want to Written provide written testimony, or if you want to speak via Zoom. Indicate if you would Agenda Item like to speak during Public Forum or for an agenda item. If speaking on an I support the Carbon Impact Pollution Fee agenda item, indicate which item. Written Testimony My name is Macey Bishop and I am a resident of Portland who (Leave this section loves to spend time in Ashland. I am writing in support of the blank if you are Carbon Pollution Impact Fee. I appreciate the work the council, requesting to speak city staff have done so far to move forward meaningful climate policy in Ashland. The Pollution Fee is a key step to improving electronically.) indoor air quality, begin meeting climate goals, and increasing energy affordability. I urge the council to follow the leadership of Rogue Valley youth, who have been organizing for climate justice and clean air for over two years, and pass the Carbon Pollution Impact Fee. I encourage Council to direct city staff to report on the revenue generated by the fee and ensure the revenue be directed to the conservation budget in order to advance climate justice programs that benefit frontline communities. This is important to me because it addresses both climate and public health. Indoor air quality affects everyone, especially children and seniors. Additionally, energy efficiency reduces costs and creates longer -term housing stability, thus supporting low-income households. We all deserve safe, efficient homes, especially as climate disasters become more common. By acting now, we are building a more resilient and equitable Ashland. Please support this practical step toward climate justice. Thank you. Upload a file or image Field not completed. Email not displaying correctly? View it in your browser. From: noreoly(cbcivici2lus. com To: Ashland City Recorder Subject: Online Form Submittal: City Council Public Testimony Form Date: Monday, February 17, 2025 10:08:05 PM [EXTERNAL SENDER] City Council Public Testimony Form Public Testimony Use this form to submit public testimony for City Council meetings. Testimony is accepted for both general public forum items and agenda items. This form must be submitted by 10 a.m. the day of the meeting to be on the record. Public testimony will be included in the agenda packet. If you wish to speak to the Council in person at a meeting, you must fill out a Speaker Request form available on -site. Do not use this form. Full Name Brennan Breen Meeting Date 2/18 Email Address Are you a City of No Ashland resident? Indicate if you want to Written provide written testimony, or if you want to speak via Zoom. Indicate if you would Agenda Item like to speak during Public Forum or for an agenda item. If speaking on an Carbon Pollution Fee agenda item, indicate which item. Written Testimony While our federal government flounders to address the issues (Leave this section that are most important to everyday Americans - especially the blank if you are fundamental right to a clean and livable planet - it is more requesting to speak important than ever that local governments use their vested powers to serve and protect their communities. The cost of living electronically.) and climate crises are fundamentally intersectional and the best policies can help protect our communities from both. Enacting a pollution fee will help drive the market to reliable, cleaner, safer and more affordable electric alternatives today.; this serves the dual purpose of shifting one of the most important parts of our society - our homes - to an electric grid that will become more green and robust each year. Thank you for all of your work and dedication to the community, please continue to be bold leaders and deliver on the policies that we know we need. Upload a file or image Field not completed. Email not displaying correctly? View it in your browser. From: noreoly(cbcivici2lus. com To: Ashland City Recorder Subject: Online Form Submittal: City Council Public Testimony Form Date: Friday, February 14, 2025 6:43:55 PM [EXTERNAL SENDER] City Council Public Testimony Form Public Testimony Use this form to submit public testimony for City Council meetings. Testimony is accepted for both general public forum items and agenda items. This form must be submitted by 10 a.m. the day of the meeting to be on the record. Public testimony will be included in the agenda packet. If you wish to speak to the Council in person at a meeting, you must fill out a Speaker Request form available on -site. Do not use this form. Full Name Meeting Date Email Address Are you a City of Ashland resident? Indicate if you want to provide written testimony, or if you want to speak via Zoom. Indicate if you would like to speak during Public Forum or for an agenda item. If speaking on an agenda item, indicate which item. Jeff Golden 02/18/2025 Yes Written Agenda Item Carbon Pollution impact fee Written Testimony Mayor Graham, members of the Council, (Leave this section As the need to expedite the transition away from fossil fuels has blank if you are become clear and compelling, I urge your support for the requesting to speak measure establishing a fee on the inclusion of gas -fired appliances in new construction. Our awareness of the damaging electronically.) impacts of methane --not so much in its combustion, which is not entirely benign, put in the problematic and inevitable escape of the unburned gas --has dramatically increased. Delaying measures like this brings into question our seriousness and sense of urgency about the transition to clean energy. In the context of this growing awareness, it's fair to see this as a moderate and even mild proposal. The national dialogue includes proposals to require removal of gas appliances from homes and businesses by a specific future date; this proposal is not that. More commonly we hear of measures to ban these appliances in new construction altogether, in alignment with the increasingly famous "First Rule of Getting Out of Holes: Stop Digging." This proposal doesn't even do that. It would accommodate new home- owners with a strong attachment to the gas option, if they're willing to offset their contribution to greenhouse gas emissions with a fee that would help fund programs and projects that in some way mitigate climate change. Anyone who sees that as onerous, in my view, is not aware of the severity and immediacy of the crisis bearing down on our communities, our state, and the world at large. Please follow the guidance of the well-informed and responsible youth who in a very real sense are fighting for their lives ... or at the very least, for the chance at a viable existence long after most of us are gone. I urge your support of this measure, and thank you for your consideration of my comments. Respectfully, State Senator Jeff Golden,Oregon District 3 Upload a file or image Field not completed. Email not displaying correctly? View it in your browser. From: noreoly(cbcivici2lus. com To: Ashland City Recorder Subject: Online Form Submittal: City Council Public Testimony Form Date: Monday, February 17, 2025 8:43:07 PM [EXTERNAL SENDER] City Council Public Testimony Form Public Testimony Use this form to submit public testimony for City Council meetings. Testimony is accepted for both general public forum items and agenda items. This form must be submitted by 10 a.m. the day of the meeting to be on the record. Public testimony will be included in the agenda packet. If you wish to speak to the Council in person at a meeting, you must fill out a Speaker Request form available on -site. Do not use this form. Full Name Kathleen Susan Hering Meeting Date 02/18/2025 Email Address Are you a City of Yes Ashland resident? Indicate if you want to Written provide written testimony, or if you want to speak via Zoom. Indicate if you would Agenda Item like to speak during Public Forum or for an agenda item. If speaking on an Field not completed. agenda item, indicate which item. Written Testimony Please vote Yes again on the Pollution fee. It passed (Leave this section unanimously on 1/21/2025. There is some efforts to undermine blank if you are this fee with misinformation. Please vote yes the second time. requesting to speak Thank you. electronically.) Upload a file or image Field not completed. Email not displaying correctly? View it in your browser. From: noreoly(cbcivici2lus. com To: Ashland City Recorder Subject: Online Form Submittal: City Council Public Testimony Form Date: Tuesday, February 18, 2025 7:03:04 AM [EXTERNAL SENDER] City Council Public Testimony Form Public Testimony Use this form to submit public testimony for City Council meetings. Testimony is accepted for both general public forum items and agenda items. This form must be submitted by 10 a.m. the day of the meeting to be on the record. Public testimony will be included in the agenda packet. If you wish to speak to the Council in person at a meeting, you must fill out a Speaker Request form available on -site. Do not use this form. Full Name Ian Gillespie Meeting Date 2/18/25 Email Address Are you a City of Yes Ashland resident? Indicate if you want to Written provide written testimony, or if you want to speak via Zoom. Indicate if you would Agenda Item like to speak during Public Forum or for an agenda item. If speaking on an Natural gas fee agenda item, indicate which item. Written Testimony I'm in favor of fees for natural gas hookups in new construction. (Leave this section We should be moving toward electrical appliances, not more blank if you are fossil fuel use. requesting to speak electronically.) Upload a file or image Field not completed. Email not displaying correctly? View it in your browser. From: noreoly(cbcivici2lus. com To: Ashland City Recorder Subject: Online Form Submittal: City Council Public Testimony Form Date: Monday, February 17, 2025 1:25:56 PM [EXTERNAL SENDER] City Council Public Testimony Form Public Testimony Use this form to submit public testimony for City Council meetings. Testimony is accepted for both general public forum items and agenda items. This form must be submitted by 10 a.m. the day of the meeting to be on the record. Public testimony will be included in the agenda packet. If you wish to speak to the Council in person at a meeting, you must fill out a Speaker Request form available on -site. Do not use this form. Full Name Kenneth Deveney Meeting Date Feb. 18, 2025 Email Address Are you a City of Yes Ashland resident? Indicate if you want to Written provide written testimony, or if you want to speak via Zoom. Indicate if you would Agenda Item like to speak during Public Forum or for an agenda item. If speaking on an Support for Carbon Impact Pollution Fee agenda item, indicate which item. Written Testimony I support the item for several reasons. one is that iving in homes (Leave this section with gas appliances has been proven to increase the risk for blank if you are childhood asthma (by 42%), blood cancers, heart disease, and requesting to speak dementia, among other concerning health hazards. Another reason is that building homes with electricity and not gas electronically.) is cheaper, and energy costs for the owners will be less. Another reason is the my lungs are not efficient and I want Ashland's air to be less polluted. Thank you for voting yes. Upload a file or image Field not completed. Email not displaying correctly? View it in your browser. From: noreoly(cbcivici2lus. com To: Ashland City Recorder Subject: Online Form Submittal: City Council Public Testimony Form Date: Monday, February 17, 2025 5:16:29 PM [EXTERNAL SENDER] City Council Public Testimony Form Public Testimony Use this form to submit public testimony for City Council meetings. Testimony is accepted for both general public forum items and agenda items. This form must be submitted by 10 a.m. the day of the meeting to be on the record. Public testimony will be included in the agenda packet. If you wish to speak to the Council in person at a meeting, you must fill out a Speaker Request form available on -site. Do not use this form. Full Name Michele Lamelin Meeting Date 02/18/2024 Email Address Are you a City of Yes Ashland resident? Indicate if you want to Written provide written testimony, or if you want to speak via Zoom. Indicate if you would Agenda Item like to speak during Public Forum or for an agenda item. If speaking on an Written testimony in support of the Carbon Pollution Impact Fee agenda item, indicate which item. Written Testimony Dear Mayor Graham and City Council members, (Leave this section blank if you are My name is Michele Lamelin and I'm a resident of Ashland. I'm requesting to speak Writing in support of the Carbon Pollution Impact Fee. I have grave concerns as I recently heard of misinformation being electronically.) spread by the gas industry (via its front group NW Coalition for Energy Choice) about this proposed policy. As an Ashland resident, I urge you to stick to our community's commitment to doing our part in finding solutions to the climate crisis. The gas industry is making a last ditch effort to spin their own narrative - but the fact remains that this policy is not a BAN on natural gas, it's simply a fee that developers who opt for dirty energy will pay. It's a policy that essentially rewards doing the right thing. I applaud the Rogue Valley youth who have been pushing so hard for climate justice and clean air. I also applaud all YOU have done and will continue to do to ensure meaningful climate policy for our city. With this policy, Ashland will set an example for other communities to be inspired by and follow, especially in these difficult times where efforts at the community level are especially important. Please keep Ashland moving forward in climate policy by passing the Carbon Pollution Impact Fee, and by supporting other efforts in the future that transition Ashland away from fossil fuels. I'm looking forward to attending tomorrow's City Council meeting. Thank you again, Michele Lamelin Upload a file or image Field not completed. Email not displaying correctly? View it in your browser. From: noreoly(cbcivici2lus. com To: Ashland City Recorder Subject: Online Form Submittal: City Council Public Testimony Form Date: Saturday, February 15, 2025 9:33:23 PM [EXTERNAL SENDER] City Council Public Testimony Form Public Testimony Use this form to submit public testimony for City Council meetings. Testimony is accepted for both general public forum items and agenda items. This form must be submitted by 10 a.m. the day of the meeting to be on the record. Public testimony will be included in the agenda packet. If you wish to speak to the Council in person at a meeting, you must fill out a Speaker Request form available on -site. Do not use this form. Full Name Kathleen M McNeill Meeting Date 2/18/2025 Email Address Are you a City of Yes Ashland resident? Indicate if you want to Written provide written testimony, or if you want to speak via Zoom. Indicate if you would Agenda Item like to speak during Public Forum or for an agenda item. If speaking on an I support the Carbon Impact Pollution Fee agenda item, indicate which item. Written Testimony I am writing to urge the City Council to vote in favor of the (Leave this section Carbon Pollution Impact Fee. I recently received a text from NW blank if you are Coalition for Energy Choice and Ann with Luce Research. I was requesting to speak appalled when I read this text which provided information which distorted the truth about the Carbon Pollution Impact Fee. The electronically.) text read "enacting a massive new tax on appliances in new home construction will make our affordable housing crisis worse." There is no evidence to support this statement. The choice to build with reliable, efficient electric appliances is cheaper for the developer and would reduce the cost of newly built housing. It is also less costly and safer for the homeowner and the environment. Studies increasingly show the long-term health risks of using household gas appliances including childhood asthma, blood cancers, heart disese and dementia (I am especially concerned about these health risks given that my father died from a blood cancer, multiple myeloma, and one of my sisters has recently been disagnosed with the same blood cancer. In addition, my mother passed away from dementia.) Ashland and the surrounding communities have already experienced the devastating effects of extreme temperatures and wildfires including the smoke they produce and the resultant impact on health and overall quality of life in our communities. These effects are related to climate change which in part is driven by carbon emissions produced by the burning of fossil fuels including natural gas. To give in to propaganda campaigns by Avista and the gas industry is to turn away from our right to clean air and a livable future. As our national government is in the process of reducing environmental protections, it is more important than ever that local communities act to protect our environment and do what we can to reduce the impact of climate change in our communities now and for future generations.lt is time for the Ashland City Council to start implementing the Climate and Energy Action Plan that the city approved 7 years ago. Young people today are facing the overwhelming effects of climate change. The younger generations are trying to mitigate these effects by bringing about change in how we as individuals and communities live our lives. I myself am a baby boomer and will not live long enough to see the worst of these effects but my children and grandchildren will. I want to give them some sense that there is hope for change even if it is a small step. It is the least we can do for future generations. Please vote in favor of the Carbon Pollution Fee. Upload a file or image Field not completed. Email not displaying correctly? View it in your browser. From: noreoly(cbcivici2lus. com To: Ashland City Recorder Subject: Online Form Submittal: City Council Public Testimony Form Date: Thursday, February 13, 2025 9:34:18 PM [EXTERNAL SENDER] City Council Public Testimony Form Public Testimony Use this form to submit public testimony for City Council meetings. Testimony is accepted for both general public forum items and agenda items. This form must be submitted by 10 a.m. the day of the meeting to be on the record. Public testimony will be included in the agenda packet. If you wish to speak to the Council in person at a meeting, you must fill out a Speaker Request form available on -site. Do not use this form. Full Name August Miller Meeting Date 02/18/2025 Email Address Are you a City of Yes Ashland resident? Indicate if you want to Written provide written testimony, or if you want to speak via Zoom. Indicate if you would Agenda Item like to speak during Public Forum or for an agenda item. If speaking on an Second Reading: ORD 3254 agenda item, indicate which item. Written Testimony You will no doubt receive public comments or hear from (Leave this section organizations like the NW Coalition for Energy Choice and blank if you are Northwest Gas Association. requesting to speak Make no mistake —these "grassroots" groups are thin wrappers electronically.) around Avista, NW Natural, Cascade Natural Gas, and other regional gas providers, whose only interest in Ashland is financial. They have made it their mission to sow confusion and doubt about the ordinance, and the momentum of clean energy adoption. Our students have bravely pioneered this measure, and we owe it to them to vote for Ashland's future, not Avista's shareholders! "Energy Choice?" I would love to hear how they're advocating for better access to solar, battery storage, wind, and other energy sources. Upload a file or image Field not completed. Email not displaying correctly? View it in your browser. From: noreoly(cbcivici2lus. com To: Ashland City Recorder Subject: Online Form Submittal: City Council Public Testimony Form Date: Monday, February 17, 2025 7:58:33 PM [EXTERNAL SENDER] City Council Public Testimony Form Public Testimony Use this form to submit public testimony for City Council meetings. Testimony is accepted for both general public forum items and agenda items. This form must be submitted by 10 a.m. the day of the meeting to be on the record. Public testimony will be included in the agenda packet. If you wish to speak to the Council in person at a meeting, you must fill out a Speaker Request form available on -site. Do not use this form. Full Name Bob Morse Meeting Date 2/18/25 Email Address Are you a City of Yes Ashland resident? Indicate if you want to Written provide written testimony, or if you want to speak via Zoom. Indicate if you would Agenda Item like to speak during Public Forum or for an agenda item. If speaking on an I support the Carbon Impact Pollution Fee agenda item, indicate which item. Written Testimony I support the pollution fee. I'll say here what I told the rude, (Leave this section hurried voice who called me demanding that I oppose this blank if you are measure. When the voice spoke of the expense of such a fee, I requesting to speak addressed the expense that the fossil fuel industry pays to oppose such bills, the expense of cleaning up our communities electronically.) after wildfires, floods, and mudslides due to fossil -fuel exacerbated heating of the Earth, and the emotional expense that today's youth will pay when left with an unlivable planet. Upload a file or image Field not completed. Email not displaying correctly? View it in your browser. From: noreoly(cbcivici2lus. com To: Ashland City Recorder Subject: Online Form Submittal: City Council Public Testimony Form Date: Monday, February 17, 2025 10:43:25 AM [EXTERNAL SENDER] City Council Public Testimony Form Public Testimony Use this form to submit public testimony for City Council meetings. Testimony is accepted for both general public forum items and agenda items. This form must be submitted by 10 a.m. the day of the meeting to be on the record. Public testimony will be included in the agenda packet. If you wish to speak to the Council in person at a meeting, you must fill out a Speaker Request form available on -site. Do not use this form. Full Name Ben D Scott Meeting Date 2/18/25 Email Address Are you a City of Yes Ashland resident? Indicate if you want to Written provide written testimony, or if you want to speak via Zoom. Indicate if you would Agenda Item like to speak during Public Forum or for an agenda item. If speaking on an I support the Carbon Impact Fee! agenda item, indicate which item. Written Testimony Hello Ashland City Council, (Leave this section blank if you are I have been an Ashland resident for 28 years. My background requesting to speak includes several years as a general contractor and for the last 15 years, work in the energy efficiency field for a number of non- electronically.) profits. I continue to support the Carbon Impact Fee and see this as one of several efforts to curb carbon emissions in Ashland. There is ample evidence now that natural gas (Methane) is a powerful GHG with a high global warming potential (GWP). There have also been many recent studies showing the harmful effects of using gas appliances in homes and their impact on Indoor Air Quality (IAQ) and health, particularly in young children and the elderly. In my profession as an Energy Advisor over many years, I have firsthand experience seeing the benefits of all Electric homes. All electric homes are by far, the most Energy Efficient, Safe and Healthy homes of all. Over time they are also the most economical. And if one were to include the damage and financial strain to the environment and on human health, then there is no good argument for allowing natural gas (Methane) in new homes or for that matter, allowing upgrades to existing natural gas (Methane) furnaces and water heaters in particular. Natural gas (Methane) furnaces and water heaters are the two biggest energy uses in homes using methane. It would be smart to also have a Carbon Impact Fee for upgrades or replacements that continue using natural gas (Methane). New homes make up a small part of our housing stock but it is certainly a good place to start and can set an example of caring about the health and safety of residents and caring for the planet by reducing carbon emissions. Thank you for your service to Ashland and taking the time to consider my comments. Please support this important effort to make Ashland better! Best regards, Ben Scott Taylor Street Ashland Upload a file or image Field not completed. Email not displaying correctly? View it in your browser. From: noreoly(cbcivici2lus. com To: Ashland City Recorder Subject: Online Form Submittal: City Council Public Testimony Form Date: Monday, February 17, 2025 2:55:42 PM [EXTERNAL SENDER] City Council Public Testimony Form Public Testimony Use this form to submit public testimony for City Council meetings. Testimony is accepted for both general public forum items and agenda items. This form must be submitted by 10 a.m. the day of the meeting to be on the record. Public testimony will be included in the agenda packet. If you wish to speak to the Council in person at a meeting, you must fill out a Speaker Request form available on -site. Do not use this form. Full Name Meeting Date Email Address Are you a City of Ashland resident? Indicate if you want to provide written testimony, or if you want to speak via Zoom. Indicate if you would like to speak during Public Forum or for an agenda item. If speaking on an agenda item, indicate which item. Steve Vincent 02/18/2025 W Written Agenda Item Ord 3254 Carbon Impact Fee Written Testimony Avista Utilities encourages Ashland City Council members to (Leave this section consider the consequences of the proposed ordinance, vote no blank if you are on this second reading, and explore opportunities to work requesting to speak together with the many stakeholders who've expressed concerns about the proposed ordinance with the aim of finding constructive electronically.) ways to reduce overall community carbon emissions and while considering implications on the City's electric utility operations and on local energy system reliability. We believe preserving energy choices for our customers is important and that natural gas plays an important role in reliability, resilience, and energy affordability for the region. We also believe that natural gas plays an important role in reducing carbon emissions, particularly when used directly by customers in their homes rather than used to generate electricity to meet the same needs. While we recognize the good intentions of the City of Ashland, one element of this impact fee that has largely been overlooked is the financial inequity this ordinance poses. This fee will add another potential financial barrier for some individuals on the cusp of home ownership. For decades, we have worked with our customers to use natural gas efficiently, saving them money. We have funded programs to improve the energy efficiency of homes and to replace dirtier heating fuels, such as wood, pellets, heating oil, and kerosene with natural gas. We remain committed and continue to work towards, a cleaner energy future. However, the imposition of an impact fee designed to preclude customers from choosing natural gas in their homes is not, in our view, a constructive solution. Not only does it unfairly limit energy choice, it may also impact reliability, resilience, and affordability over the long term. Upload a file or image Field not completed. Email not displaying correctly? View it in your browser. From: noreoly(cbcivici2lus. com To: Ashland City Recorder Subject: Online Form Submittal: City Council Public Testimony Form Date: Monday, February 17, 2025 6:35:03 PM [EXTERNAL SENDER] City Council Public Testimony Form Public Testimony Use this form to submit public testimony for City Council meetings. Testimony is accepted for both general public forum items and agenda items. This form must be submitted by 10 a.m. the day of the meeting to be on the record. Public testimony will be included in the agenda packet. If you wish to speak to the Council in person at a meeting, you must fill out a Speaker Request form available on -site. Do not use this form. Full Name Meeting Date Email Address Are you a City of Ashland resident? Indicate if you want to provide written testimony, or if you want to speak via Zoom. Indicate if you would like to speak during Public Forum or for an agenda item. If speaking on an agenda item, indicate which item. Diane Ware 2/18/25 W Written Agenda Item Carbon Pollution Impact Fee Written Testimony Mayor Graham and members of the City Council, my name is (Leave this section Diane Ware and I am a resident of Medford. I am here writing in blank if you are support of the Carbon Pollution Impact Fee. Thank you for the requesting to speak considerable work the council and city staff have done to move forward meaningful climate policy in Ashland. electronically.) I am a member of he Medford UCC church Justice and Peace team and we urge the council to follow the leadership of Rogue Valley youth who have been organizing for climate justice and clean air for over 10 years and pass the Carbon Pollution Impact Fee. Avista and the Gas Industry continue to use ratepayer money to fund lobbyists to stop climate policy like this pollution fee while spreading disinformation to protect their bottom line. We know that building homes 100% electric is cheaper, safer, healthier and essential to meet our climate goals, and we trust that our city will not fall for their tactics. Don't be swayed by fossil fuel industry disinformation, vote YES! This matters to our church's Justice and Peace team because we deserve clean air and a loveable future. Upload a file or image Field not completed. Email not displaying correctly? View it in your browser. From: noreoly(cbcivici2lus. com To: Ashland City Recorder Subject: Online Form Submittal: City Council Public Testimony Form Date: Tuesday, February 18, 2025 8:34:57 AM [EXTERNAL SENDER] City Council Public Testimony Form Public Testimony Use this form to submit public testimony for City Council meetings. Testimony is accepted for both general public forum items and agenda items. This form must be submitted by 10 a.m. the day of the meeting to be on the record. Public testimony will be included in the agenda packet. If you wish to speak to the Council in person at a meeting, you must fill out a Speaker Request form available on -site. Do not use this form. Full Name paul woodworth Meeting Date 2/17/25 Email Address Are you a City of Yes Ashland resident? Indicate if you want to Written provide written testimony, or if you want to speak via Zoom. Indicate if you would Agenda Item like to speak during Public Forum or for an agenda item. If speaking on an Climate act agenda item, indicate which item. Written Testimony I am a long time citizen of Ashland. And don't have a driver's (Leave this section license. Walking or biking over the years till now has been blank if you are wonderful and disturbing. Stagnant air days are very common in requesting to speak the rogue valley. As the valley population increases so does the traffic. The levels of toxicity in the air on any given day from electronically.) various sources is scary ....... if you are subject to traveling by foot or bike. Breathing the fule burnt emissions is a frequent occurrence. I support all of the rogue climate acts being presented. The proposals set forth are just the beginning and hopefully not the classic to little to late actions to be taken. Upload a file or image Field not completed. Email not displaying correctly? View it in your browser. From: noreoly(cbcivici2lus. com To: Ashland City Recorder Subject: Online Form Submittal: City Council Public Testimony Form Date: Monday, February 17, 2025 8:30:05 PM [EXTERNAL SENDER] City Council Public Testimony Form Public Testimony Use this form to submit public testimony for City Council meetings. Testimony is accepted for both general public forum items and agenda items. This form must be submitted by 10 a.m. the day of the meeting to be on the record. Public testimony will be included in the agenda packet. If you wish to speak to the Council in person at a meeting, you must fill out a Speaker Request form available on -site. Do not use this form. Full Name Aneiage Van Bean Meeting Date 02/18/2025 Email Address Are you a City of Yes Ashland resident? Indicate if you want to Written provide written testimony, or if you want to speak via Zoom. Indicate if you would Agenda Item like to speak during Public Forum or for an agenda item. If speaking on an I support the Carbon Impact Pollution Fee agenda item, indicate which item. Written Testimony Dear Ashland City Council, (Leave this section blank if you are I support the tax on gas appliances in new construction in requesting to speak Ashland. My family and I have lived in Ashland since 2014, and we love this community and the opportunities in nature that electronically.) abound here. Several years ago, we decided to convert all of our energy use in our home to electric appliances rather than gas. This was an important and fairly easily achievable way to make strides towards reducing the impacts of climate change by lowering our use of fossil fuels. A policy that encourages cleaner air and mitigating impacts of climate change is a strong step that Ashland can take to lead the way towards a healthier future for our children and ourselves. In a time when federal leadership is faltering, local action can and must step up to take its place. Thank you for your consideration, Aneiage Van Bean Upload a file or image Field not completed. Email not displaying correctly? View it in your browser. From: noreoly(cbcivici2lus. com To: Ashland City Recorder Subject: Online Form Submittal: City Council Public Testimony Form Date: Tuesday, February 18, 2025 8:39:36 AM [EXTERNAL SENDER] City Council Public Testimony Form Public Testimony Use this form to submit public testimony for City Council meetings. Testimony is accepted for both general public forum items and agenda items. This form must be submitted by 10 a.m. the day of the meeting to be on the record. Public testimony will be included in the agenda packet. If you wish to speak to the Council in person at a meeting, you must fill out a Speaker Request form available on -site. Do not use this form. Full Name Britney VanCitters Meeting Date 2/18/2025 Email Address Are you a City of No Ashland resident? Indicate if you want to Written provide written testimony, or if you want to speak via Zoom. Indicate if you would Agenda Item like to speak during Public Forum or for an agenda item. If speaking on an I support the Carbon Impact Pollution Fee agenda item, indicate which item. Written Testimony Mayor Graham and members of the City Council, (Leave this section blank if you are My name is Britney and I am a resident of Portland. I am writing requesting to speak in support of the Carbon Pollution Impact Fee. Thank you for the work the council, city staff have done so far to move forward electronically.) meaningful climate policy in Ashland. The Pollution Fee is an important step to improve indoor air quality, increase energy affordability, and begin meeting our climate goals. I urge the council to follow the leadership of Rogue Valley youth, who have been organizing for climate justice and clean air for over two years, and pass the Carbon Pollution Impact Fee. I encourage Council to direct city staff to report on the revenue generated by the fee and ensure that revenue be directed to the conservation budget in order to advance climate justice programs that benefit frontline communities. This matters to me because climate change impacts everyone, and it's going to take every municipality doing their part to ensure future generations have a livable environment to thrive in. Ashland has an opportunity to be a leader in our state, and show other cities what is possible. For all of our futures, pass the Carbon Pollution Impact Fee, but do not stop here. I urge you to continue the work to transition Ashland away from fossil fuels and prepare residents to be resilient in the face of climate change. Thank you for your time and your vote. Sincerely, Britney VanCitters Portland, OR 97266 Upload a file or image Field not completed. Email not displaying correctly? View it in your browser. From: noreoly(cbcivici2lus. com To: Ashland City Recorder Subject: Online Form Submittal: City Council Public Testimony Form Date: Monday, February 17, 2025 8:43:30 PM [EXTERNAL SENDER] City Council Public Testimony Form Public Testimony Use this form to submit public testimony for City Council meetings. Testimony is accepted for both general public forum items and agenda items. This form must be submitted by 10 a.m. the day of the meeting to be on the record. Public testimony will be included in the agenda packet. If you wish to speak to the Council in person at a meeting, you must fill out a Speaker Request form available on -site. Do not use this form. Full Name Kathy Conway Meeting Date 2-18-2025 Email Address Are you a City of No Ashland resident? Indicate if you want to Written provide written testimony, or if you want to speak via Zoom. Indicate if you would Agenda Item like to speak during Public Forum or for an agenda item. If speaking on an XII. Ordinances, Resolutions and Contracts. c. Second Reading agenda item, indicate ORD 3254 which item. Written Testimony Testimony supporting Ordinance No. 3254 (Leave this section blank if you are Mayor Graham and members of the Ashland City Council: requesting to speak Whether kids, grandkids or young people, with a lifetime ahead of them, I believe that all of us care about future generations and electronically.) want them to have a good life on our planet. I closely followed the development of Ashland's CEAP, the youth from Rogue Climate speaking up for an Ordinance and the council taking action in 2017. It made me feel that we were going to do something so that young people, like my grandson Ryan who was then 4 years old, would have a chance to live on a health planet. However, as I watched the years pass with little action to meet the goals of the CEAP I became concerned about the real future Ryan and others like him would face. It was encouraging when the youth from Rogue Climate rose again to ask the Ashland City Council to take much needed action. However, Ryan was almost 10. Perhaps 6 years doesn't seem like much for some, but he had grown from a toddler to 4th grader. Why did we wait so long to move forward? As if that wasn't enough, we have waited for almost 2 additional years since the Rogue Climate youth stepped up to get an ordinance before Ashland City Council. Our children and grandchildren are growing up and we are not taking action! Are we not concerned about the damage we are doing to their future? Please consider where we are. As councilors you have an ordinance before you that will not be a large step, but at least it is a step. The question to you is - What is more important — our future generations or the companies that want to continue to make money from products that they have known for years are both toxic and significantly contribute to global warming that impacts on all of us? Please take this small step and support Ordinance #3254 — future generations depend on actions like this. Respectfully submitted, Kathy Conway SOCAN Co -facilitator and concerned grandmother Upload a file or image Field not completed. Email not displaying correctly? View it in your browser. From: noreoly(cbcivici2lus. com To: Ashland City Recorder Subject: Online Form Submittal: City Council Public Testimony Form Date: Tuesday, February 18, 2025 8:28:26 AM [EXTERNAL SENDER] City Council Public Testimony Form Public Testimony Use this form to submit public testimony for City Council meetings. Testimony is accepted for both general public forum items and agenda items. This form must be submitted by 10 a.m. the day of the meeting to be on the record. Public testimony will be included in the agenda packet. If you wish to speak to the Council in person at a meeting, you must fill out a Speaker Request form available on -site. Do not use this form. Full Name Flavia Franco Meeting Date 02/18/2025 Email Address Are you a City of Yes Ashland resident? Indicate if you want to Written provide written testimony, or if you want to speak via Zoom. Indicate if you would Agenda Item like to speak during Public Forum or for an agenda item. If speaking on an I support the proposed pollution fee ordinance on residential new agenda item, indicate construction. which item. Written Testimony I am supporting that the city council pass the pollution fee on (Leave this section putting gas in new residential construction. We believe in keeping blank if you are our carbon footprint low, and when we moved into our Ashland requesting to speak home in 2017, it was a gold medallion all electric home with double payne windows. So, all we needed to do was to replace electronically.) the roof and add solar panels. For other homes to operate without fossil fuel, it costs more to render a home fossil free retroactively. As more people become concerned about climate change, more homeowners looking to settle in Ashland will appreciate that new homes are already fossil fuel free. I request that staff report on revenue generated by the fee, and that the funds raised get used to help those who are most impacted by climate change, but lacking in resources to cope with it. I encourage all Oregonians to support SB88 proposed this year that would prevent power companies from passing on their lobbying, advertising and litigating expenses over to rate payers. This also includes penalties and fines. Upload a file or image Field not completed. Email not displaying correctly? View it in your browser. From: noreoly(cbcivici2lus. com To: Ashland City Recorder Subject: Online Form Submittal: City Council Public Testimony Form Date: Friday, February 14, 2025 12:22:51 PM [EXTERNAL SENDER] City Council Public Testimony Form Public Testimony Use this form to submit public testimony for City Council meetings. Testimony is accepted for both general public forum items and agenda items. This form must be submitted by 10 a.m. the day of the meeting to be on the record. Public testimony will be included in the agenda packet. If you wish to speak to the Council in person at a meeting, you must fill out a Speaker Request form available on -site. Do not use this form. Full Name Sooney Viani Meeting Date 2/18/25 Email Address Are you a City of Yes Ashland resident? Indicate if you want to Written provide written testimony, or if you want to speak via Zoom. Indicate if you would Agenda Item like to speak during Public Forum or for an agenda item. If speaking on an Field not completed. agenda item, indicate which item. Written Testimony I support the Carbon Pact Pollution Fee, for it would incentivize (Leave this section developers to build new homes with safe and efficient electric blank if you are appliances. As the Ashland youth and their supporters believe, requesting to speak this is an important step for the city to improve air quality, increase energy affordability and work toward our climate goals. electronically.) The indoor pollution from gas appliances is harmful and the work the Ashland youth have done to bring this to our awareness is catching! My household replaced our gas stove with an induction stove/oven and three other friends have done the same. Upload a file or image Field not completed. Email not displaying correctly? View it in your browser. From: noreoly(cbcivici2lus. com To: Ashland City Recorder Subject: Online Form Submittal: City Council Public Testimony Form Date: Monday, February 17, 2025 8:01:05 PM [EXTERNAL SENDER] City Council Public Testimony Form Public Testimony Use this form to submit public testimony for City Council meetings. Testimony is accepted for both general public forum items and agenda items. This form must be submitted by 10 a.m. the day of the meeting to be on the record. Public testimony will be included in the agenda packet. If you wish to speak to the Council in person at a meeting, you must fill out a Speaker Request form available on -site. Do not use this form. Full Name Collette Waddell Meeting Date 02/18/25 Email Address Are you a City of Yes Ashland resident? Indicate if you want to Written provide written testimony, or if you want to speak via Zoom. Indicate if you would Agenda Item like to speak during Public Forum or for an agenda item. If speaking on an Carbon Pollution Impact Fee agenda item, indicate which item. Written Testimony To the Members of Ashland City Council: (Leave this section blank if you are My name is Colette Waddell and I am a small farmer living just requesting to speak off Highway 66 in Ashland, Oregon. My daughter grows flowers and we also raise livestocin Because I have concerns over our electronically.) current environmental problems I have supported Rogue Climate, seeing as they are the only group trying to instill change in how we deal with these issues. My family and I have been impacted by climate change, first on our previous farm on Jackson Road when the Almeda fire roared through, and now on our new property on Highway 66 where a small fire threatened our farm last fall. Water supply is a constant worry, and the Avian Bird Flu has forced us to make expensive changes in how we raise our chickens. These are just a few of the reasons I support the policy action for climate justice and clean air presented by Rogue Climate. I urge the council to pass The Carbon Impact Pollution fee, and I ask the city staff to report on the revenue generated by that fee and to ensure that any revenue advances climate justice programs in Ashland that benefits frontline communities. It is just one step toward a cleaner and safer environment for all of us living in Ashland. Thank you so much for helping us all to work toward a better environment. Sincerely, Colette Waddell Upload a file or image Field not completed. Email not displaying correctly? View it in your browser. From: noreoly(cbcivici2lus. com To: Ashland City Recorder Subject: Online Form Submittal: City Council Public Testimony Form Date: Monday, February 17, 2025 3:51:27 PM [EXTERNAL SENDER] City Council Public Testimony Form Public Testimony Use this form to submit public testimony for City Council meetings. Testimony is accepted for both general public forum items and agenda items. This form must be submitted by 10 a.m. the day of the meeting to be on the record. Public testimony will be included in the agenda packet. If you wish to speak to the Council in person at a meeting, you must fill out a Speaker Request form available on -site. Do not use this form. Full Name Meeting Date Email Address Are you a City of Ashland resident? Indicate if you want to provide written testimony, or if you want to speak via Zoom. Indicate if you would like to speak during Public Forum or for an agenda item. If speaking on an agenda item, indicate which item. Written Testimony (Leave this section blank if you are requesting to speak Craig Anderson February 18, 2025 Yes Written Agenda Item XIV. NEW BUSINESS a. Grandview Terrace Annexation and Site Review Fee Waiver Request see attached file electronically.) Upload a file or image Application Fee Waiver - Grandview Terrace.pdf Email not displaying correctly? View it in your browser. February 17, 2025 TO: Ashland City Council RE: BUSINESS MEETING AGENDA, February 18, 2025, Agenda Item XIV. NEW BUSINESS a. Grandview Terrace Annexation and Site Review Fee Waiver Request Dear Members of the City Council, In his letter of January 5th, 2025 (note: letter says "2024"), a prospective applicant (hereinafter, "Applicant") for an annexation argues that he should not be required to pay "another $30,000 to resubmit the same application," in reference to two prior annexation applications he has submitted. The letter says that the Applicant's "request (is) to waive a duplicative fee based on an already complied review." Applicant further argues that any application fees charged in addition to those already paid would be "punitive." Applicant's letter also says that "current state law concurs" with his request. Finally, Applicant's letter presents a "background and history" on his two previous annexation applications, much of which has no basis in fact and is not supported by evidence. The facts, as supported by evidence, are these: 1) Applicant's first annexation approval by the City of Ashland (Ordinance 3194) was appealed to the Land Use Board of Appeals (LUBA) and reversed by that court in May 2021 (https: www.oregon.gov/luba/Docs/Opinions/2021/05-21/21009.pdf). LUBA's decision noted that "the city may not rely on the Exception standards to approve an annexation application that does not satisfy the annexation criteria... the city's decision is prohibited as a matter of law." 2) Following LUBA's reversal, the City embarked on a multi -month project to amend annexation code requirements in order to bypass potential appeal issues in an anticipated re -submission. The amended annexation code language, codified within Ordinance 3204, allowed for "Exceptions" to street standards upon annexation, as originally desired by Applicant. The adopted code changes also reduced safety requirements for bicyclists and pedestrians for annexation applications, which was an issue considered by LUBA and also a substantial issue during the first application process. The above annexation code revisions, pursued by the City on behalf of the Applicant, consumed a considerable amount of staff time and were paid for by Ashland taxpayers, not the Applicant. 3) In 2022, after the City had lowered development standards in the annexation code through adoption of Ordinance 3204, a second annexation application was submitted by Applicant. The City Council approved the second annexation application in December of that year. This approval was again appealed to LUBA, who considered legal briefs and oral argument brought by the City of Ashland, on behalf of Applicant, and funded by Ashland taxpayers. 4) In May of 2023, LUBA remanded the City's second approval (https://www.oregon.gov/Tuba/ Docs/Opinions/2023/05-23/23007.pdf), giving the City an opportunity to explain the apparent contradictions between applicable law and their decision. Addressing one of the remand issues, the City attempted to argue that a law (the "Climate Friendly and Equitable Communities" legislation in OAR 660-012) that had not yet gone into effect at the time of their approval and which was never discussed during any deliberations on the proposal, was somehow applicable. 5) In October of 2023 the Applicant withdrew his second application. According to the Applicant, the reason for withdrawal was because "the applicant's attorney noted that a City approval would be very likely overturned upon an appeal." The above facts show that Applicant's previously submitted annexation applications did not comply with our laws. Any future applications will therefore necessarily differ from their predecessors if they are to be found compliant. Furthermore, staff has identified other ways in which a future (3rd) annexation application will differ from previous iterations, including a 37% reduction in the number of affordable units (i.e., from 38 to 24). So any fees charged for a new annexation submittal are not "duplicative," nor are they "punitive," nor are they contrary to state law. In response to Applicant's letter requesting a waiver of application fees, City Staff has prepared a "business item report" with a suggested motion that council "approve a fee waiver in the amount of $26,876 for the Grandview Terrace development," noting that doing so "shifts the financial burden (of processing the application) from the applicant to the City." In their response, Staff further notes that Council's consideration of Applicant's fee waiver request would be consistent with elements of the City's Housing Element including: • "Support the retention and development of rental housing." (Policy 6.10.01 - Policy 9). • "Utilize Ashland's Housing Trust Fund and other financial incentives to encourage the creation and retention of housing for homeownership or rent at a cost that will enable low and moderate income families to afford quality housing" (6.10.02 - Policy 11). • "Cooperate with for -profit and non-profit affordable housing providers in locating low and moderate income units in Ashland. " (6.10.02 - Policy 12) Notwithstanding the above -identified Comprehensive Plan policies, which are broad in nature and which are of questionable applicability in the present case, Staff's "business item report" does not provide any legal authority for the council's waiver of fees that are set by ordinance (AMC 18.5.1.140). There are no ordinance or code provisions identified by Staff that provide Council with a legal process to adopt the requested fee waiver. So, in the absence of such a process, waiving application fees is contrary to adopted ordinance. Additionally, Staff's "business item report" analysis supporting Applicant's fee waiver request raises other legal issues. For example: 1) Staff apparently agrees with Applicant that there is an implied "punishment" through requiring application fees per AMC 18.5.1.140 when two similar but different applications have been rejected through an appeals process. Staff's view does not accord with any reasonable due process and sets a legal precedent with respect to future appeals and application submittals related to those appeals. 2) The identification of Comprehensive Plan policies supporting the waiver of fees in this instance could reasonably be expected to be applied to unrelated future development applications, implying development rights that do not exist, involving fiscal and other impacts that have not been evaluated, and impacting on a class of citizens who are grievously harmed by such a decision. 3) Staff's analysis, particularly concurrence with the idea that Applicant is somehow entitled to have illegal applications approved, is prejudicial, biased, and renders the City's future evaluation of Applicant's third annexation attempt farcical. I urge the Council to consider the above comments in their deliberations on this item. 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